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Agenda 06/09/2015 Item #16D11 6/9/2015 16.D.11. EXECUTIVE SUMMARY Recommendation to approve the FY15 Program of Projects and submittal of a grant application for the Federal Transit Administration, 49 USC § 5339 FY15 grant funds of $365,428 through Transportation Electronic Award Management System. OBJECTIVE: To obtain grant funds for the management of the Collier Area Transit(CAT)system. CONSIDERATIONS: Each year the Public Transit & Neighborhood Enhancement (PINE) Division receives federal grant funds for the management of CAT System under the Bus and Bus Facilities Urbanized Area Formula Program (49 U S C § 5339) to be used for transit capital projects as defined by the Federal Transit Administration (FTA). FTA has only published apportionments for formula funds based on the Highway and Transportation Funding Act of 2014, which made 8/12 of the anticipated fiscal year 2015 total available through May 31, 2015. Once Congresses passes legislation that provides the additional contract authority to support the full allocations, FTA will issue a notice apportioning the remaining amount. Staff has prepared the proposed Program of Projects based on an anticipated funding amount based on the prior year allocations. Staff anticipates receiving $365,428 of urbanized area funds for the Bonita Springs/Naples Census Urbanized Area. The Program of Projects has gone through the Public Involvement Process. The project proposed for the funding may include, as funding permits, the purchase of one replacement bus. A grant application must be entered into the FTA Transportation Electronic Award Management(TEAM) System to utilize these funds. The application has been prepared and attached for the Board's approval. The grant requires a 20% match. Collier County will request approval from the Florida Department of Transportation for the use of toll revenue credits in the amount of$91,357 as a soft match for the grant. After review and approval by FTA, the grant award is electronically executed in TEAM by the Board appointed designee, Stephen Camel]. PINE and Office of Management and Budget grant compliance staff will also use this electronic system to manage the project and submit all required reports. FISCAL IMPACT: No fiscal impact is associated with this action at this time. A budget amendment will be required to recognize the funds when FTA awards the grant to Collier Area Transit. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.—SRT GROWTH MANAGEMENT IMPACT: Transit capital improvement supports goals and objectives of the Transportation Element of the Growth Management Plan. RECOMMENDATION: That the Board of County Commissioners approves the Program of Projects identified herein and authorizes PINE staff to apply and submit the attached grant application for the Federal Transit Administration,49 U.S.C. § 5339 available grant funds for fiscal year 2015. Prepared by: Trinity Scott,Public Transit Manager Attachment: Grant Application,Toll Development Credit Request Letter Packet Page -963- 6/9/2015 16.D.11 . COLLIER COUNTY Board of County Commissioners Item Number: 16.16.D.16.D.11. Item Summary: Recommendation to approve the FY15 Program of Projects and submittal of a grant application for the Federal Transit Administration, 49 USC § 5339 FY15 grant funds of $365,428 through Transportation Electronic Award Management System. Meeting Date: 6/9/2015 Prepared By Name: ScottTrinity Title: Manager-Planning,Growth Management Department 5/14/2015 7:05:35 PM Submitted by Title: Manager-Planning, Growth Management Department Name: ScottTrinity 5/14/2015 7:05:37 PM Approved By Name: ArnoldMichelle Title: Division Director-Pub Tran &Nbrhd Enh, Public Services Department Date: 5/15/2015 2:07:23 PM Name: TownsendAmanda Title: Division Director-Operations Support, Public Services Department Date: 5/18/2015 9:44:13 AM Name: SotoCaroline Title: Management/Budget Analyst,Public Services Department Date: 5/18/2015 10:03:05 AM Name: TeachScott Title: Deputy County Attorney, County Attorney Date: 5/19/2015 9:16:48 AM Packet Page-964- 6/9/2015 16.D.11 . Name: CarnellSteve Title: Department Head-Public Services,Public Services Department Date: 5/19/2015 1:37:40 PM Name: OberrathKaren Title: Accountant, Senior,Grants Management Office Date: 5/19/2015 1:47:34 PM Name: StanleyTherese Title: Manager-Grants Compliance, Grants Management Office Date: 5/19/2015 4:12:35 PM Name: KlatzkowJeff Title: County Attorney, Date: 5/20/2015 10:51:47 AM Name: CasalanguidaNick Title: Deputy County Manager, County Managers Office Date: 5/22/2015 12:56:51 PM Packet Page-965- View Print 6/9/2015 16.D.11 . DOT 0 FTA U.S. Department of Transportation Federal Transit Administration Application Recipient ID: 1032 Recipient Name: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Project ID: FL-34-0036 Budget Number: 1 -Budget Pending Approval Project Information: 5339 FY 15 Part 1: Recipient Information Project Number. FL-34-0036 Recipient ID: 1032 Recipient Name: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Address: 3301 TAMIAMI TRAIL EAST, NAPLES, FL 34112 4961 Telephone: (239)213-5812 Facsimile: (239)659-5787 Union Information Recipient ID: 1032 Union Name: TRANSPORT WORKERS UNION,AFL-CIO Address 1: 122 Dixie Lane Address 2: City: Cocoa Beach, FL 32931 Contact Name: Kevin Smith Telephone: (866)795-4255 Facsimile: E-mail: jptwu500©aol.com Website: Recipient ID: 1032 Union Name: TRANSPORT WORKERS UNION,AFL-CIO Address 1: 122 Dixie Lane Address 2: Packet Pa a-966-. https://ftateamweb.fta.dot.gov/teamweb/(S(VGJGGGJJ V1iuu�y�)gtOwas45))/Applications/Vi... 5/14/2015 View Print 6/9/2015 16.D.11. 'City: !Cocoa Beach, FL 32931 Contact Name: Kevin Smith Telephone: (866)795-4255 Facsimile: (321)784-8847 E-mail: Kevin.Smith @SCLS-LLC.com Website: Part 2: Project Information Project Type: Grant Gross Project $365,428 Project Number: FL-34-0036 Cost Project Description: 5339 FY 15 Adjustment Amt: $0 Recipient Type: County Agency Total Eligible Cost: $365,428 Valencia Williams 404-865- Total FTA Amt: $365,428 FTA Project Mgr: 5643 Total State Amt: $0 Recipient Contact: Michelle Arnold 239-252-5841 Total Local Amt: $0 New/Amendment New Other Federal $0 Amend Reason: Initial Application Amt. Special Cond Amt: $0 Fed Dorn Asst.#: 20526 Sec. of Statute: 5339-1 Special Condition: None Specified State Appl. ID: 12 S.C.Tgt. Date: None Specified Start/End Date: Jan.01, 2016-Jun. 30,2017 S.C. Eff. Date: None Specified Recvd. By State: Est. Oblig Date: None Specified EO 12372 Rev: Not Applicable Pre-Award Yes Authority?: Review Date: None Specified Fed. Debt Planning Grant?: NO Authority?: No Program Date Final Budget?: No (STIP/UPWP/FTA Oct. 01, 2015 Prm Plan) : Program Page: 131(a) Application Type: Electronic Supp.Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 120000 FLORIDA 123610 BONITA SPRINGS, FL Gp` Packet PaEe -967-- https://ftateamweb.fta.dot.gov/teamweb/(S.v S'uiu.,y;agtOwas45))/Applications/Vi... 5/14/2015 View Print 6/9/2015 16.D.11 . Congressional Districts State ID District Code District Official 12 12 Gus M Bilirakis Project Details The total FY 2015 Section 5339 Bus and Bus Facilities Formula funds have been made available to the Bonita Springs/Naples UZA. Grant amount is based on prior year allocations since full allocations have not been announced. These funds will be utilized for the rolling stock replacement. Toll Revenue Credits from FDOT in the amount of$91,357 will be utilized as the soft match for the grant Earmarks No information found. Security No information found. Part 3: Budget Project Budget Quantity' FTA Amount' Tot. Elig. Cost SCOPE 111-00 BUS -ROLLING STOCK 11 $365,428.001 $365,428.00 ACTIVITY 11.12.03 BUY REPLACEMENT 30-FT BUS 11 $365,428.001 $365,428.00 Estimated Total Eligible Cost:1 $365,428.00 Federal Share:' $365,428.00 Local Share:1 $0.00 OTHER (Scopes and Activities not included in Project Budget Totals) None No Amendment Funding Source information is available for the selected project Alternative Fuel Codes CA I Packet Pa a-968-. https://ftateamweb.fta.dot.gov/teamweb/(SkY!.S���,., «���y.�.5gtOwas45))/Applications/Vi... 5/14/2015 View Print 6/9/2015 16.D.11 . 1 11.12.03 I BUY REPLACEMENT 30-FT BUS I Diesel Fuel Extended Budget Descriptions 11.12.03 'BUY REPLACEMENT 30-FT BUS I 1 T $365,428.001 $365,428.00 These funds will be utilized to purchase one 30' bus to replace another that has met its useful life. Changes since the Prior Budget No information found. Part 4. Milestones 11.12.03 BUY REPLACEMENT 30-FT BUS 1 $365,428 $365,428 Milestone Description Est. Comp. Date 1. RFP/IFB OUT FOR BID Jun. 17, 2013 Staff will be using the competitively bid consortium contract to purchase the vehicle. 2. CONTRACT AWARDED Mar. 31, 2016 Staff will be using the competitively bid consortium contract to purchase the vehicle. 3. FIRST VEHICLE DELIVERED Mar. 31, 2017 4. ALL VEHICLES DELIVERED Mar. 31, 2017 5. CONTRACT COMPLETE Jun. 30, 2017 Part 5. Environmental Findings 111203 BUY REPLACEMENT 30-FT BUS 1 $365,428 $365,428 Finding No. 1 - Class 11(c) C07-Acquisition, Maintenance of Vehicles/Equipment Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment,within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars,trolley cars,ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Part 6: Fleet Status Packet Pa a 69-. https://ftateamweb.fta.dot.gov/teamweb/(Sk ,,, yt3gt0was45))/Applications/Vi... 5/14/2015 View Print 6/9/2015 16.D.11. Fixed Route Before Change After I. Active Fleet A. Peak Requirement 17 0 17 B. Spares 6 0 6 C. Total(A+B) 23 0 23 D. Spare Ratio(B/A) 35.29% 0.00% 35.29% II. Inactive Fleet A. Other 0 0 0 B. Pending Disposal 0 0 0 C.Total(A+B) 0 0 0 III. Total(I.0 and II.C) 23 0 23 Part 7. FTA Comments No information found. Part 8: Results of Reviews The reviewer did not find any errors CID Packet Pa e-970-- https://ftateamweb.fta.dot.gov/teamweb/(S�. a..� . .,3gtOwas45))/Applications/Vi... 5/14/2015 LCo -ie-r County 6/9/2015 16.D.11. PUblie Services viVbii i May 14,2015 Ms.Debi Stephens Florida Department of Transportation 10041 Daniels Parkway Fort Myers,Florida 33901 Re: Request for Toll Revenue Credit Authorization: 49 U.S.C.5339 FY 15 Grant Application Number: FL-34-0036 Dear Ms.Stephens: Collier County requests approval from the Florida Department of Transportation for the use of toll revenue credits in the amount of$91,357 as soft match for the$365,428 in Federal Transit Administration USC 5339 Capital Grant Funds. The program of projects to which the toll revenue credits would be applied is listed here. County and Specific Transit System Name Collier County-Collier Area Transit Local Contact Person's Name,Title,Full Address,and Telephone Michelle Arnold,Director Contact Information&e-mail address 3299 East Tamiami Trail,Suite 103 Naples,Florida 34104 239-252-5841 michellearnold0r,colliereov.net Date When Local Transit System Will File the Federal Grant 6/9/14 Application with FTA Federal Fiscal Year FY 2015 FTA Program and Federal Grant Number Section 5339—FL-34-0036 Type of Project(Capital or operating) Capital Financial Management Number(s) 434030-1 STIP Page#'s: 706 Purposed of the Grant Project proposed for the anticipated appropriated funding may (Project Description) include,as funding permits:purchase of one replacement bus Total Project Cost 5456.785 Federal Amount of Grant $365,428 Amount of Toll Revenue Credit(Soft Match) $91,357 Please let me know of your approval at your earliest opportunity. Sincerely, Trinity Scott Public Transit Manager U�C Public Seances Division•Building H.Suite 217.3301 East Tamiami Trail•Naples,Florida 34112.239-252-8468•www.colliergov.nettpublicservices Packet Page-971-