Agenda 06/09/2015 Item #11F 6/9/2015 11 .F.
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid 15-6379 Collier Area Transit (CAT) Facility
Improvements — Phase II for construction of improvements at the Collier Area Transit
Administration and Operations Facility, to DEC Contracting Group, Inc., in the amount of
$1,454,508.67 and authorize the Chairman to sign the attached contract.
OBJECTIVE: To construct improvements at the Collier Area Transit (CAT) Administration and
Operations Facility to enhance existing operations,safety and security.
CONSIDERATIONS: In January 2001, the Board approved the Public Transportation Operation
Plan, and the CAT System was initiated with a fleet of seven buses. Today the CAT system operates
from 5:00 a.m. to 8:00 p.m., seven days a week, excluding holidays. The CAT system consists of
seventeen regular fixed routes and 1 express route with seventeen buses operating during peak hours.
CAT provides more than one million passenger trips on its fixed route system each year.
Collier County purchased the site at 8300 Radio Road in 2005. The facility is located on the south
side of Radio Road, east of Santa Barbara Boulevard, within the Gallman Olds Dealership Planned
Unit Development. Prior to the purchase of this property by Collier County it was a new and used car
dealership. Required repairs and minimal improvements were made to the property to allow it to
function as a transit operations and maintenance facility.
The facility currently houses the transit administration offices,maintenance area and transfer center.
At the time that CAT moved into the facility, Radio Road was a two-lane roadway. Collier
County committed that no transfer activities would take place prior to the four-laning of Radio Road.
After Radio Road was widened to four lanes, the process began to request a conditional use to allow
transfer activities to take place. Staff worked with residents in the area to minimize impacts of the
project, and Collier County was granted a conditional use to allow the facility to serve as a secondary
transfer center in March 2010. Minor improvements were completed in January 2011 (portable
restrooms, signage and striping, and construction of steps) using local funding so that preliminary
transfer activities could take place at the facility until such time that permanent improvements could be
made. Phase One improvements are nearing completion, which consist of Americans with Disabilities
Act improvements, site civil improvements, the addition of a saw tooth bus bay and a permanent fueling
station.
This phase of the construction project will be consistent with the granted conditional use and will
include the addition of a canopy over the saw tooth bus bay, bus wash facility and site civil
improvements to enhance existing operations, safety and security. Collier County has secured grant
funding from the Federal Transit Administration to cover 100% of the construction costs associated with
Phase Two.
The Purchasing Department advertised this bid on February 27, 2015; consistent with grant
requirements for open competition, staff removed the County's Local Vendor Preference Policy
consideration from the solicitation document. Email notices of the Invitation to Bid were sent to 1,546
and 93 firms downloaded the bid package. Staff held a non-mandatory pre-bid meeting that was
attended by four firms; four of those firms attended a subsequent site visit/walk-through. Three bids
were received by the due date of April 16, 2015. One bidder was deemed non responsive
for not submitting the required bond. The engineer's cost estimate for the project is
$1,530,288. The two responsive bidders were $1,454,508.67 and $1,667,073 respectively.
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6/9/2015 11 .F.
FISCAL IMPACT: The proposed contract award is $1,454,508.67. Funding for the project is
available in Collier Area Transit Grant Fund(424).
The specific Federal Transit Administration capital improvement grants include Sections 5307,
(Project Nos. 33374& 33370).
The project is scheduled to be completed by fiscal year 2017. When the project is completed, the
operating budget impact for the bus wash facility and canopy are reflected in the table below. At this
time, these costs are not eligible grant expenditures and are funded by the annual support of Gas Tax
(local funding). Using today's dollars, the estimated cost to replace the bus wash and canopy is
$508,492. They have a life expectancy of twenty years, generating an approximate annual replacement
cost of$25,933.
Elements FY FY FY FY FY
2016* 2017* 2018* 2019* 2020*
Operating and Maintenance $0 $9,000 $9,000 $9,000 $9,000
Capital Outlay $0 $25,933 $25,933 $25,933 $25,933
Total Operating Costs $0 $34,933 $34,933 $34,933 $34,933
Minus Cost Savings $0 ($2,692) ($2,692) ($2,692) ($2,692)
(Water Savings)
Net Operating Effect $0 $32,241 $32,241 $32,241 $32,241
*This reflects an estimate of the additional funds needed in the annual operating budget for each fiscal
year. Costs are recurring.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: This project is consistent with Objectives 10 and 12 of the
Transportation Element of the Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners approves the award of ITB 15-
6379 Collier Area Transit(CAT) Facility Improvements—Phase II to DEC Contracting Group, Inc. for
construction of improvements at the CAT Administration and Operations Facility, in the amount of
$1,454,508.67 and authorizes the Chairman to sign the attached contract.
Prepared By: Trinity Scott, Public Transit Manager, Public Transit&Neighborhood Enhancement
Attachments:
1) Bid Tabulation;
2) Contract 15-6379 due to the size of the Contract, which is 43.1 MB and 153 pages long, it is
accessible at: http://purchasing.collierwv.net/Vendors/Audio%20Files/Forms/Allltems.aspx
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6/9/2015 1 1 .F.
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.11.F.
Item Summary: Recommendation to award Invitation to Bid 15-6379 Collier Area Transit
(CAT) Facility Improvements- Phase II for construction of improvements at the Collier Area
Transit Administration and Operations Facility,to DEC Contracting Group, Inc., in the amount of
$1,454,508.67 and authorize the Chairman to sign the attached contract.
Meeting Date: 6/9/2015
Prepared By
Name: ScottTrinity
Title: Manager-Planning,Growth Management Department
5/12/2015 8:56:12 PM
Submitted by
Title: Manager-Planning, Growth Management Department
Name: ScottTrinity
5/12/2015 8:56:14 PM
Approved By
Name: BrilhartBrenda
Title: Procurement Specialist,Administrative Services Department
Date: 5/13/2015 10:54:55 AM
Name: SotoCaroline
Title: Management/Budget Analyst, Public Services Department
Date: 5/13/2015 2:38:47 PM
Name: TownsendAmanda
Title: Division Director-Operations Support, Public Services Department
Date: 5/13/2015 4:46:46 PM
Name: ArnoldMichelle
Title: Division Director-Pub Tran&Nbrhd Enh,Public Services Department
Date: 5/15/2015 1:24:55 PM
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6/9/2015 11 .F.
Name: HerreraSandra
Title: Manager-Procurement, Administrative Services Department
Date: 5/15/2015 1:45:12 PM
Name: MarkiewiczJoanne
Title:Division Director-Purchasing&Gen Svc, Administrative Services Department
Date: 5/16/2015 4:04:2 7 PM
Name: JohnsonScott
Title: Manager-Procurement, Administrative Services Department
Date: 5/18/2015 10:07:13 AM
Name: AlonsoHailey
Title: Operations Analyst,Public Services Department
Date: 5/19/2015 8:43:32 AM
Name: OberrathKaren
Title:Accountant, Senior, Grants Management Office
Date: 5/21/2015 11:28:54 AM
Name: TownsendAmanda
Title: Division Director-Operations Support, Public Services Department
Date: 5/21/2015 2:17:23 PM
Name: TeachScott
Title:Deputy County Attorney, County Attorney
Date: 5/21/2015 4:16:41 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/22/2015 1:47:06 PM
Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 5/26/2015 1:09:07 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 5/26/2015 6:25:17 PM
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