Backup Documents 01/23/2018 Item #16E1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SL
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
"' E 1
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1 �- elC Risk Management 1/pt_
2. County Attorney Office County Attorney Office L � J,l /`�
4. BCC Office Board of County
/A
Commissioners
4. Minutes and Records Clerk of Court's Office
°2'a_jts ‘;‘,3-e„,
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Barbara Lance for Sandra Herrera Contact Information 239-252-8998
Contact/ Department
Agenda Date Item was January 23,2018 Agenda Item Number 16.E.1
Approved by the BCC
Type of Document Contract v' Number of Original rl
Attached Documents Attached
PO number or account N/A 18-7264-WV Legal and Naples Daily News
number if document is Non-Legal
to be recorded Advertisements
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever i „�o Yes N/A(Not
appropriate. 4 (' (Initial) 1'cable)
1. Does the document require the chairman's original signature Qri" ' 1
2. Does the document need to be sent to another agency for additional signatures? I yes, A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be BL
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the BL
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's BL
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 01/23/2018 and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. this line.
16E 1
MEMORANDUM
Date: February 6, 2018
To: Barbara Lance, Purchasing Tech
Procurement Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Contract #18-7264-WV
Naples Daily News
Attached, is an original copy of the contract referenced above, (Item #16E1) approved
by the Board of County Commissioners on Tuesday, January 23, 2018.
The second original contract has been held in the Minutes and Records Department
for the Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
1 6 E 1
Collier County Agreement # 18-7264-WV
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Revenue Agreement i :4-1
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Advertising Agreement 1 July2015
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The Advertiser COLLIER COUNTY GOVERN ENT agrees to advertise for a 12-month peso 0
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with Naples Daily News starting 3/1/2o18 ending 2I28/2o1A with a reve +• i-
commitment of $1oo,000 .
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Multiple Would you like to
Account No. subscribe to the
Board of County Commissioners Naples Daily News?
�
Business NametWe have two special offers
Board o County Commissioners-Clerks Finance Dept.
Attn: Accounts Payable 33gq Tamiami Tr) E, Suite 70o for our advertisers.
Billing Street Address f Check this circle to receive a Monday-
Friday Daily News subscription at
Naples FL 34112 the special 50%off advertiser rate
City State Zip DELIVERED TO YOUR BUSINESS.
239-242-8481 Multiple ( ' Check this circle to receive a Monday-
Phone Email Sunday Daily News subscription at the
50%off advertiser rate DELIVERED
P -N 4aylerl-C +T 1- Andy s. ' airman TO YOUR RESIDEMCE.Please provide
Authorizer to pl. e ad ' en 1 .0r t 'vertiser Name&Title) yourhomeaddressonthereversesldeorthis
contract.
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Advertiser' :na ore
— FOR INTERNAL USE ONLY: —
Fre % Discounts
AE Name/Sates#
In order for an advertisement to count toward frequency
discount,it must appear as the same advertisement In all AE Signature
scheduled(print)publications within a period of seven days.
ATTEST Dat _
DWIGHT E.BROCK,CLERK DN Directs natu
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BY• , v - v e( lLJ7 f /
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:Natiltb Baal; A > ,,1100 Immokalee Road I Naples,FL 34110 M-F Sam 5prn
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NaplesNews.cbrn a ,1111j www.ndnadvertising.com
Hie Name:Revenuedgreement2015 Version, 3 Page:1
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Revenue Agreement
Advertising Agreement I July2O15
The following terms are subject to the changes identified in Addendum A,attached
• ■ G■ ■ s.7 herein and incorporated by rerefence. -
3.Rates may be adjusted during the term of this Contract upon thirty(30)days written notice to Advertiser.Advertiser will have
ten(10)days from receipt of such written notice to terminate the agreement.If no such termination notice is received by
Publisher within that ten(10)day period,the new rates shall become effective twenty(20)days later.
4.At the request of Advertiser and upon mutual agreement of the parties,this Contract may be amended based on expected
increased spend,effective the first of the following month,at any time during the original term of the contract and enjoy
resulting lower rates through current term of the Contract.Previously run ads will not be re-rated at the lower rate.
6.The Publisher reserves the right to reject or cancel any advertisement at any time.
7.Advertising space cancelled after deadline will be billed at the rate outlined in the Contract.
9.Advertisements are accepted to run on a Run of Paper("ROP")basis.Should Advertiser request a guaranteed position,
Publisher shall charge an additional 500/0 of the cost of the ad unless otherwise specified in the Contract.
11.The intellectual property rights to all advertising material,which shall include the creative effort,Illustrations,labor,
composition or other materials furnished by the Publisher,shall be the property of Publisher.Advertiser shall not authorize
photographic or other reproduction in whole or in part,of any advertisement for use In any other medium without the express
written consent of Publisher.
12.Advertiser agrees to pay all costs incurred by Publisher for collecting any amounts not paid per the terms of this Contract,
including reasonable attorney's fees and penalties.
13.In no event shall Publisher be liable to advertiser for any incidental,consequential,indirect or special damages of any nature
whatsoever,including,without limitation,lost business profits arising out of the publication of the advertising hereunder,
delays or failures in publication,or damages to any documents or other property of advertiser,whether in contract or in tort or
under any warranty theory,in negligence or otherwise,even if Publisher has been previously advised of the possibility of such
damages.In no event shall the Publisher be liable to Advertiser for any damages,direct or otherwise,In excess of the total
amount paid by advertiser to Publisher during the term for publication of advertisements hereunder.
14.Collier County,Florida shall be the place of venue for any action to enforce this contract or collect the monies due there under.
7 (Initial)
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A ajit ` E1 ��ti 11JJ 110O1mmokaleeRoad Naples,FL 34110 M-FOam-spm
NaplesNews.com 239-213.6000 1110 www.ndnadvertising.com
File Name:ttevenueAgreement2015 Version: 3 Page:2
16E1
Addendum A
Revisions to Scripps NP Operating, LLC d/b/a Naples Daily News
Revenue Agreement#18-7264-WV
Starting 3/1/2018 and Ending 2/28/2019
The following changes to the above referenced Contract Terms have been mutually agreed to by Scripps NP
Operating, LLC, d/b/a Naples Daily News ("Publisher") and the Collier County Board of County Commissioners
("County" and "Advertiser"):
The additions to the existing language in the Contract are shown herein by underlining; deletions from the Contract are
shown by strikethroughs.
Terms:
Delete items 1 and 2:
1. Advertisers signing a revenue commitment contract("Contract") will be billed at the rates indicated in the Contract.
2. Advertisers signing the commitment contract ("Contract") will be billed at the rates indicated in the Contract.
Advertisers who do not fulfill their original commitment will be re billed at the level achieved.
Replace item 1 with:
1. By signing a revenue commitment contract ("Contract"), the County will be billed at the rates indicated in the Rate
Card, attached hereto, further: "Advertiser" shall be defined as the individual County division staff that is placing
advertisements. Advertisements shall be placed upon issuance of a Purchase Order or through the use of a Collier
County Purchasing Card (Visa). Contract pricing shall be applicable to all County divisions and shall automatically
be applied as each order for advertising is placed.
Change item 5 as follows:
days overdue. Payment will be made upon receipt of a proper invoice and in compliance with Section 218.70,
Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." If payment has been made by
Purchase Order,the number of the Purchase Order shall appear on all invoices. Payments will be made for services
furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within
six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline
period is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be deemed
of the essence with respect to the timely submission of invoices under this Agreement.
Replace item 8 as follows:
8. Advertisers are allowed up to three(3)sets of changes before additional charges may apply at the rate of fifty dollars
($50.00) per hour.
Change item 10 as follows:
10. The County Advertiser or Advertiser's agent is solely responsible for the content of all advertisements and shall
indemnify, defend and hold harmless Publisher from any claim or lawsuit arising out of advertisements, subject to
the limitations of Section 768.28, Florida Statutes.
New item as follows:
15. All prior Agreements are hereby terminated the effective date of this Agreement.
1 6 E1
Revenue Agreement#18-7264-WV
RATE CARD
DATED MARCH 1, 2018-FEBRUARY 28, 2019
By signing a revenue commitment contract (Contract), the County will be billed at the per column inch rate of$39.69 per
day on any day regardless of size or frequency in the Naples Daily News. This applies for all Non-Legal advertisements
otherwise known as"Run of Paper" ROP advertisements which exclude Legal advertisements. This rate includes color. No
further discounts will apply.
The per column inch rate for the Collier Citizen or the Marco Eagle will be $10 per column inch regardless of day of
publication, size and includes color. No further discounts will apply.
Naples Daily News and Community Publisher
1/8 Page 13.5 column inches (3X4.5)
1/4 Page 27.75 column inches (3X9.25)
1/2 Page 55.5 columns inches (6X9.25)
% Page 81 column inches (6X13.5)
Full Page 112.5 column inches (6X18.75)
In The 239
1/4 Page 15 column inches (3X5)
1/2 Page 30 column inches (3X10 or 6X5)
Full Page 60 column inches (6X10)
1 6 E 1
All other terms and conditions of the Contract shall remain in force.
ATTEST: ` BOARD OF CO - 1TY OMMISSI•, a S
Dwight E.-Brock, Clerk of Courts COLLIER Ce 4 NTY .LORIDA�j
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By: i,. , _ i By: IA
All
-7., �,/O A •lis, Chairman
Dated: .r.1'L:•.9_;'. '�/I:'-- . a,
(SES+ tnattire only.
Scripps NP Operatinct, LLC.d/b/a
Naples Daily News
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ounty Attorney
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Print Name
Item# 1(Q i 1
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Date
Date
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Deputy Cl47 II
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