Agenda 04/28/2015 Item #16D12 4/28/2015 16.D.12.
EXECUTIVE SUMMARY
Recommendation to approve a State of Florida Public Library Construction Grant
Application in the amount of $500,000 for the proposed expansion and renovation of the
Headquarters Library. The Friends of the Library of Collier County Inc. have pledged to
commit $500,000 as a local grant match and raise an additional $300,150 from private
donations to fund the estimated project cost of$1,300,150.
OBJECTIVE: To renovate the under-utilized areas of the heavily used Headquarters Library
and to expand general use areas to provide added patron-requested services.
CONSIDERATIONS: The 42,000 square foot Headquarters Library, constructed at a cost of
$8,370,000, opened in February 2002, and quickly became the highest trafficked Library in
Collier County. Over the years, there has been increasing number of public presentations,
meetings and events that exceed the current seating capacity of the fixed, theater-style seating in
the Sugden Theater. Further, patrons seeking to use the general seating areas for both individual
and group study have to do so in the noisier common areas of the library as no closed study
rooms were built into the original design.
The Friends of the Library of Collier County Inc. have pledged to commit $500,000, with an
additional $300,150 coming from private donations, for the proposed project resulting in 1,717
square feet of additional space and 4,173 square feet of renovated space.
The State Library provides a special construction grant program for public libraries, with the
maximum grant amount allowed of $500,000. The application deadline is May 1, 2015. The
Secretary of State will include approved construction grant applications in the Department of
State's Legislative Budget Request for consideration by the Legislature in the 2015 session. If
the application is approved, and funds are appropriated by the legislature, funds will be available
in the summer of 2015.
Eligibility requirements are minimal: the County Library must provide at least an equal amount
of matching funds for the construction project; additional funding needs to be sufficient to
complete the construction project; sufficient funds must be available to operate the library after
completion; and the County agrees to operate the building as a library for at least 20 years after
completion. Local funding match can be provided by donations, as long as funds are expended
from the County's budget.
FISCAL IMPACT: The project cost is estimated at $1,300,150 to be supported by $500,000
from the Florida Public Library Construction Grant Program the maximum amount available
from this funding source — and local match. At minimum, matching funds must equal the grant
amount. Local matching funds in the amount of$800,150 will be available from the Friends of
the Library of Collier County, Inc. and private donations. It is the understanding of the Friends'
Board and Library staff that if sufficient local funds are not available prior to commencing
construction, the grant award will not be accepted. Upon acceptance of the grant award, a
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subsequent Board action will appropriate a budget within the Public Services Grant (709) Grant
Match(710) and Library Capital (307)Funds.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is
approved as to form and legality, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: Construction of this library space will help maintain
the minimum floor space standard of .33 square feet per capita, established by the Growth
Management Plan. Currently the Library system has 181,082 square feet of library space, which
is slightly more than the current growth management standard. This project is estimated to add
minimal square footage, but will enable the Library to better utilize existing space.
RECOMMENDATION: That the Board of County Commissioners approves and signs the
attached application permitting the Collier County Public Library to apply for a State
Construction Grant to remodel and expand the Headquarters Library.
Prepared By: Tanya Williams, Interim Library Director
Attachments: 1) Grant Application, and 2) Friends of the Library Letter
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.12.
Item Summary: Recommendation to approve a Public Library Construction Grant
Application and Certification of Application in the amount of$1,300,150 for the expansion and
renovation of the Headquarters Library.
Meeting Date: 4/28/2015
Prepared By
Name: TibbettsKaren
Title: Administrative Assistant, Library
4/3/2015 2:47:40 PM
Submitted by
Title: Assistant Division Director-Library, Library
Name: WilliamsTanya
4/3/2015 2:47:41 PM
Approved By
Name: TownsendAmanda
Title: Division Director-Operations Support, Public Services Department
Date: 4/8/2015 11:57:44 AM
Name: Joshua Thomas
Title: Grants Support Specialist, Grants Management Office
Date: 4/9/2015 1:12:51 PM
Name: WilliamsTanya
Title: Assistant Division Director-Library, Library
Date: 4/14/2015 10:21:57 AM
Name: CarnellSteve
Title: Department Head-Public Services,Public Services Department
Date: 4/14/2015 4:38:45 PM
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Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 4/16/2015 1:33:32 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 4/16/2015 3:55:42 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 4/17/2015 10:46:30 AM
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friends
OF THE LIBRARY
The mind and heart of the community'M
Tanya,
The Friends of the Library of Collier County has expressed a desire to assist in funding the
remodeling project at the Headquarters Library. The board of directors of the friends discussed
this project and passed the following motion.
Motion passed at the Board of Directors meeting December 12, 2014
MOTION to fund Headquarters Library remodeling construction project was made by Joe
Hessenthaler and Seconded by George Barry.
The Friends have funded $20,000 for an architectural study of the remodel of the
Headquarters Library.
Friends request Library Director to initiate a state Grant application for State Library
Construction Funds to remodel the Headquarters Library, as they have discussed with
the Library.
Friends have designated $500,000 for Headquarters remodel project and will contribute
these funds as matching money for the project. The Friends will contribute directly this
amount of$500,000 (the maximum of any grant). If the total combined amount donated
from the three funding sources, namely,
(1) Friends $500,000, and
(2) Private Donors, and
(3) Florida State Matching Grant,
is not sufficient to pay for the remodeling costs then the Friends are under no obligation
to go ahead or provide any funds beyond the $20,000 already allocated for the
Headquarters' Remodeling Project. Funds raised for the entire project will be available
prior to construction and will be donated to the Library. The construction process will
primarily be supervised by the Library and the Facilities Management Department.
Project will follow County Purchasing and Facility Management requirements.
Project funds will be used for the remodeling/construction and any furniture, equipment
and miscellaneous needs required of the project. Library Staff will manage the State
Construction Grant, including all applications and reports.
The Friends anticipate to going forward with this much needed project for the citizens of Collier
County.
Sincerely,
Cjb/)m__-A-T:?)a-SI
Dan Kozlowsk
President, Friends of the Library of Collier County
650 Central Avenue,Naples,FL 34102•Phone:239-262-8135•Fax:239-262-1193•www.collier-friends.org
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Florida Department of State, Division of Library and Information Services
CERTIFICATION OF APPLICATION
I certify that this Library Construction Grant Application of the
Collier County Public Library
(name of applicant)
is true and accurate to the best of my knowledge;that the applicant will comply with the standards
established pursuant to Section 257.5,Florida Statutes and will furnish such reports and information
and follow such procedures as will be required by the Department of State,Division of Library and
Information Services;that all funds received for the project will be expended solely for the purposes
for which granted and any such funds not so expended,including funds lost or diverted to other
purposes,shall be paid to the Department of State,Division of Library and Information Services;and
that the current annual appropriation for library service is$ 7,310200 .
BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY,FLORIDA
By:
TIM NANCE,Chairman
ATTEST:
DWIGHT E.BROCK,Clerk
By:
,Deputy Clerk
Approved as to form and legality:
By:
Public Library Construction Grant Guidelines and Application Form DLIS/PLCO1
Chapter 1B-2.011(2)(b),Florida Administrative Code,Effective 4-2015
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Florida Department of State, Division of Library and Information Services
PUBLIC LIBRARY CONSTRUCTION GRANT
APPLICATION
Application Deadline: May t 2015
I. APPLICANT INFORMATION
A. LEGAL NAME OF APPLICANT (Government)
Collier County Public Library
Street 2385 Orange Blossom Drive City Naples Zip 34109 County Collier
Name of Chairman of Applicant's Governing Authority Commissioner Tom Henning
Federal Employer Identification (FEID) Number 59-600058
B. NAME OF LIBRARY DIRECTOR Valerie Kocin
Telephone (239)593-3511 Fax (239) 254-8167 E-mail ValerieKocin @colliergov.net
Library Collier County Public Library
Street 2385 Orange Blossom Drive City Naples Zip 34109
C. NAME OF PROJECT MANAGER Tanya Williams
Title Assistant Director
Agency,organization or governmental unit Library
Street 2385 Orange Blossom Drive City Naples Zip 34109
Telephone (239) 593-3511Fax (239) 254-8167E-mailTanyaWilliams @colliergov.net
D. NAME OF BUILDING CONSULTANT (MLS degree) Tanya Williams
Street 2385 Orange Blossom Drive _ City Naples Zip 34109
Telephone (239)593-3511
E. NAME OF REGISTERED ARCHITECT Daniel Summers
Street 949 Central Ave. City Naples Zip 34102
Telephone (239)643-3103 Registration Number Florida AR0015180
F. INDICATE IF CONSIDERING STARTING THE CONSTRUCTION PROJECT PRIOR TO
THE GRANT AWARD YES NO XX
Public Library Construction Grant Guidelines and Applicati^^F^r,,ni IR=rna 1
Chapter 1B-2.01I(2)(b)Florida Administrative Code,Effecti Packet Page-1653-
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II. PROPOSED PROJECT
A. Name of Proposed Facility Headquarters Library Renovation
B. Type Construction Project (check one):
New Building Expansion XX Remodeling
C. Building to be Used as (check one):
XX Single county library headquarters Single county branch or library
cooperative member
Multicounty or library cooperative Independent municipal library
headquarters (headquarters)
Multicounty or library cooperative branch Independent municipal library
or (branch)
member(more than one library in county)
Multicounty or library cooperative branch
or
member(only library in county)
III. PROJECT DATA
A. Floor Area in Square Feet
1. Facility prior to project (Check one and give square feet where
applicable):
_a. No facility currently exists
_b. A facility currently exists,but will not be used as a library sq.ft.
after project completion
XX c. A facility currently exists and will be used by library after 42,000 sq.ft.
project(may be present library or another building)
2. New facility to be constructed sq.ft.
3. Expansion of existing facility
Square footage of existing building 42.000 sq.ft.
Square footage of the portion of building to be expanded 1,717 sq.ft.
Total square feet of building after expansion 42,717 sq.ft.
4. Remodeling of existing facility(not included in# 3) 4,173 sq.ft.
B. Geographical Area And Population To Be Served By Proposed Facility:
Public Library Construction Grant Guidelines and Application Form DLIS/PLC01 2
Chapter 1B-2.011(2Xb)Florida Administrative Code,Effective 4-10-2012
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1. Name of city(s),county(s) or region. (If the service area does not conform to city
or county boundaries,give the location and population by census tracts.)
Collier County.Florida
2. Current population 345.100
The population should be from the most current Florida Estimates of Population,University of
Florida.
IV.ESTIMATED COST OF PROJECT
A. Funds By Category(Indicate project cost by applicable categories):
1. Architect's Fees (include planning costs) $ 123,700
2. Site Acquisition $ - 0 -
3. Acquisition cost of building $ - 0 -
4. New Construction $ - 0 -
5. Expansion of existing building $ 429.250
6. Remodeling of existing building $ 696,200
7. Initial Equipment $ 51.000
8. Other(Specify) $ - 0 -
9. TOTAL (Must equal B.4) $ 1.300.150
B. Source of Funds:
1. Local funds available $ 800.150
2. Amount of funds requested from the Public Library $ 500.000
Construction Grant Program (State General
Revenue)
3. Amount of funds requested from other State sources $ - 0 -
4. TOTAL (Must equal A.9) $ 1,300.150
If total above includes funds already spent, please specify amounts,type and dates
of expenditures. (Appraisal costs and incidental purchase costs such as surveys,
title insurance,legal fees,etc.,are not eligible expenditures and are not
reimbursable.)
Public Library Construction Grant Guidelines and Application Form DLIS/PLCO1 3
Chapter 1 B-2.011(2Xb)Florida Administrative Code,Effective 4-10-2012
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Amount Dates
Advance plans $ 15.375 FEB 2015
Estimates $
Acquisition of Lands $
Other(Specify) $
BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY,FLORIDA
By:
TIM NANCE,Chairman
ATTEST:
DWIGHT E.BROCK,Clerk
By:
,Deputy Clerk
Approved as to form and legality:
By:
Public Library Construction Grant Guidelines and Application Form DLIS/PLCO1 4
Chapter 1 B-2.011(2Xb)Florida Administrative Code,Effective 4-10-2012
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grant Introduction * 4.A Narrative Description of the Project * 5 Building Program
4.Narrative Description of Construction Project:
INTRODUCTION
This construction grant application outlines plans to remodel the existing, heavily used, Headquarters
Library,Collier County Public Library, 2385 Orange Blossom Drive,Naples, Florida.
The Collier County Board of County Commissioners (BCC) approved and directed the Chairman to sign
this Public Library Construction Grant Application at its regular meeting on April 28, 2015. This
construction project will remodel under-utilized areas of the Headquarters Library to provide expanded
areas for patron-requested services. The Executive Summary requesting this action outlines the following
requirements should the Library be awarded this grant:
"Eligibility requirements are minimal: the County Library must provide at least an equal amount of
matching funds for the construction project; additional funding needs to be sufficient to complete the
construction project; sufficient funds must be available to operate the library after completion; and, the
County agrees to operate the building as a library for at least 20 years after completion."
The BCC agreed unanimously to approve the construction grant application and these requirements.
At this stage of planning, the architect anticipates a total cost of approximately $1.3 million, with
approximately $500,000 pledged by The Friends of the Library of Collier County Inc., (the Friends), and
approximately $300,000 coming from private donations. See the attached letter confirming funds are
available,for the project.
In preparation for this construction project, library staff members have met and discussed this project
internally, and with both the Friends and the Collier County Library Advisory Board (LAB). Headquarters
Library Reference Staff members also talk daily with customers, fielding requests for facilities and
services at the Headquarters Library that do not currently exist.
Potential Library improvements will include;
• Better utilization of space and ability of Library to respond to customer service requests;
• Potentially increasing the hours the facility may be used, for both public and library programs, and
expanded library services;
• Additional adult and children's programs;
• A more amenable facility for early voting;
• Better noise control for tutoring and small group study;
• Better access to reference and information services assistance;
• Computer lab for public,hands-on computer classes.
A review of the community population and projected growth:
The Headquarters (HQ) Library area that was selected for this remodeling project is located in the midst
of major shopping and residential areas of Collier County. The HQ Library has consistently had the
highest circulation and other statistical indicators since it opened in February 2002.
3 Largest Circ. Circ. Circ. Circ. Circ. Circ. Circ.
Libraries: 2003 2004 2006 2008 2010 2012 2014
Headquarte 787,452 855,755 885,107 926,517 909,303 824,102 736,743
rs
Collier County Public Library 1
Headquarters Library Construction/Remodeling grant
May 1,2015
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grant Introduction * 4.A Narrative Description of the Project * 5 Building Program
Naples 607,586 ( 591,382 570,747 588,929 1555,814 479,762 720,495
Regional
South -- -- -- -- 271,168 268,375 250,651
Regional*
*South Regional opened May 2009
The Headquarters Library continues to lead circulation counts, door counts, children's program
participation, and public computer usage numbers, illustrating that this location is exceptional for the
Headquarters Library of the County Library System. The facility cannot, however, meet the community
demand for quiet study areas and a large multi-purpose meeting room.
Adult program attendance is limited at the HQ Library by the size of its only meeting space in the Sugden
Theater. The fixed, theater-style seating limits audiences to 94 participants. The public currently uses the
tables in the general seating areas for both individual and group study areas—resulting in a noisier library
than desired by other library users. And as a voting precinct and early voting site, the amount of available
study areas is even further reduced.
Current population and area
In addition to the visual evidence of growth in the area and in Collier County, demographics show that the
permanent population has increased by over 31%since 2000. (http://factfinder.census.gov/)
The area near the Headquarters Library has experienced approximately a 5% growth rate in the last three
years. Both the `under 19 age group' and the `over 60 age group' have shown significant increases, with
the older group increasing by 12% and the younger group increasing by 5%.
Current projections from Collier County Comprehensive Planning show an estimated population increase
in the entire County from 2000 to 2015 of 35%, and an estimated increase of 48% from 2000 to 2020.
(Est. and projections are derived,from data obtained from 2000 &2010 Census, Bureau of Economic and
Business Research, BEBR population bulletins, Collier County Comprehensive Planning staff; and,
Planning staff from Naples &Marco Island. Estimates are based on the BEBR medium range growth rate
projections. Prepared by Collier County comprehensive Planning Section June 12, 2014.)
History and experience show that the northern part of Collier County will continue to grow faster than
other areas of the County. Headquarters Library is the largest and most used library in this popular
residential and shopping area.
This construction grant application outlines plans to expand and remodel the existing, heavily used,
Headquarters Library.
a. How the Headquarters Library functions in the current County Library System:
The Library functions as the Headquarters Library of Collier County. It includes the Director's office and
administrative staff; all library materials are purchased and processed centrally from this building; the
automation system operates from this location; the Library Advisory Board meets at this location; the
budget is managed from the Headquarters; and, the couriers manage all book and equipment deliveries
from this location. Personnel and payroll reports are processed at this location for all ten libraries.
Administrative staff coordinates publications and ensures printing of library materials are available for all
libraries.
Collier County Public Library 2
Headquarters Library Construction/Remodeling grant
May 1,2015
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Grant Introduction * 4.A Narrative Description of the Project * 5. Building Program
When the Library was first built, staff was uncertain if it would replace the original Headquarters Library,
on Central Avenue, as the actual center of library services. Doubts were quickly put to rest as 75% of the
opening day collection was checked out within 10 days. The Library had to `borrow' books from the other
Collier County libraries in order to provide materials at this new library.
Since opening in 2002, the Headquarters has continued to out circulate all other libraries. This accidental
location has proven to be an excellent choice for the Headquarters.
b. Headquarters Library Renovation contributions to new and improved services:
The current Headquarters Library was originally designed as the County's first `Regional Library'.
Midway in the planning process,the Library was directed to change the project designation to the
`Headquarters Library', and to move typical administrative services to the new site.
Some adjustments were required for the new building purpose. Some of these changes could be made,but
other desired building elements could not be added.
Since the original construction in 2002, the building's design deficiencies have become apparent to both
the public and staff. This renovation project will provide much needed flexible meeting rooms, quiet
small-group study rooms, and a public computer lab.
This change from Regional to Headquarters created the following issues:
Problem #I: The Headquarters Library Sugden Theater is too small to accommodate the requested
audience size at public programs. It is a 94-seat auditorium, with a sloped floor and fixed seating. The
very popular Friends and Library-sponsored programs often are booked within 24 hours of the program
sign-up periods. Library customers not reserving a seat during this first day of sign-ups do not have a
chance to participate. When possible, Library Staff has added showings to accommodate library users.
This, however, has not been possible when guest speakers/presenters have been scheduled for the popular
dramatic and character reenactment presentations. Some presenters have not been willing to provide an
additional program.
Improvement: The Headquarters Library Renovation will provide a multi-purpose room that will
accommodate 200-250+ people in a lecture format, nearly tripling the number of seats for participants.
Additionally a separate entrance will allow use of the multi-purpose room without having to enter the
quiet,library areas. This will be especially important as the Headquarters Library continues to be used for
early voting and as a voting precinct.
Problem #2: The Headquarters Library Sugden Theater has 94 fixed seats, on a sloping floor—much like
a formal movie theater. It can be used only for lectures, films, and presentations. The room format is not
flexible for discussions,note-taking,craft-making and other audience participation events.
Improvement: The new multi-purpose room will allow the Library to offer maker-space type
programs, host interactive workshops, enable participants to sit in groups at tables for joint projects and
note-taking, add popular exercise programs, have art exhibits, and many other events requiring facility
flexibility. The Library makes provision for the public to use meeting rooms when not needed for library
events. This improved space will also meet many public-requested needs for space.
Problem #3: The Headquarters Library has no separate computer lab for public hands-on training.
Hands-on classes have been popular at other libraries that have appropriate facilities, and are a frequently
requested service for the Headquarters Library.
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Headquarters Library Construction/Remodeling grant
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Grant Introduction * 4.A Narrative Description of the Project * 5. Building Program
Improvement: The Headquarters Library will provide a public computer lab with a minimum of
ten computers for teaching hands-on classes for the public. The computers will also be available for
public use when no classes are being taught.
Problem #4: The current Headquarters Library has no small group study rooms for the public. After-
school tutoring and literacy tutoring are currently conducted at general library tables—with no privacy or
sound control. Students have no area where they can work on class projects together—without creating
noise issues for other users.
Improvement: The renovated Headquarters Library will provide quiet study areas for both
individuals and for small groups. The larger rooms will be divided from other areas with walls and doors.
The smaller areas will be open to the general library, but will be recessed so that three walls create a
quieter area for one or two people to use. A similar arrangement at the Golden Gate Branch Library works
especially well in providing the desired privacy without an actual door.
Problem #5: The Headquarters Library has no public conference room, a frequent request from library
users. The community has a large number of non-profit and service organizations that struggle to find
space for short planning meetings. People are always looking for a private, noise-controlled area for these
brief meetings.
Improvement: The Headquarters Library renovation will provide a small, eight-person
conference rooms for use by the public. Small groups of library users will make the Headquarters a
destination for short meetings, combined with a visit to use library materials. Small groups of students,
collaborating on a project will also be able to use the new conference room.
Problems#6:
a. The entire renovation project enables the Library to work on some issues with the original
design. For example, the entrance to the Headquarters Library opens directly into the circulation area. An
air blower on the outside of the door attempts to keep some of the cool air in and keep some of the bugs
and dust from getting into the library as the door opens and closes.
b. Currently the Reference Department is located on the opposite of the building from the
entrance, and not within eyesight of the entrance. People needing assistance need to ask staff for
directions to find someone to help them use the library.
c. During original library planning, Staff did not anticipate the library being used for early voting
or as a voting precinct—and the library needs more parking.
Improvement:
a. The renovation project will include an airlock to keep cool air in and insects and dust out
when people enter the library.
b. Offices for the Reference librarians and the Circulation manager are being used to make the
conference and computer lab, with their offices moving to a little-used staff area, which provides them
better visibility to know when people need assistance. The new office area will enable the public
Reference desk to face the public entrance to the library, instead of being hidden away, and requiring help
to find the `help desk'.
c. The project includes reducing some landscaping and adding parking near the front entrance of
the library.
In Summary, the planned Library improvements will include:
• Larger capacity for adult and children's programs;
• A more amenable facility for early voting;
Collier County Public Library 4
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Grant Introduction * 4.A Narrative Description of the Project * 5 Building Program
• Facilities for public hands-on computer classes;
• Separate study areas that can provide either quiet study areas and/or space for collaboration that
controls noise from disrupting the rest of the library;
• More visibility of the Reference help desk;
• Possible increase in hours and/or after-hours use of new multi-purpose room.
• Possible increase in parking.
c. The effects of staffing,maintaining, and costs of operating the proposed facility:
The Headquarters Library is currently minimally staffed, as a result of the recession. Yet it remains open
64 hours weekly, seven days each week. Additional hours,programs and services will require additional
staff to manage expanded services.
Collier County government has started to authorize additional permanent staff for all departments. The
Library received an additional 3 full-time equivalent employees for the FY2015 budget year. The new
employees enabled the Library to add Friday hours at three of the smaller libraries that had reduced hours
during the recession. Indications are that the County will continue to authorize further staff additions
annually.
The addition of self-service check-out kiosks at the Headquarters Library will enable library staff to
provide more personal assistance to library users,as more of the routine check-outs are done by library
users themselves. Although the self-checks were only installed in February 2015, they are already
managing about 50%of circulation at the Headquarters Library. Early indications are that the public
appreciates the speedier and shorter lines. As customers become more familiar with these and self-check
circulation continues to increase, the Circulation Staff will have additional time to provide more personal
service to library customers.
Additional staff would be needed to manage the new meeting rooms, the additional computer classes, and
public programs.As noted above,the County has started to authorize new staff. The Library anticipates
requesting at least one professional and one support staff Library Assistant in the next budget cycle.
Minimal increases in operating expenses are anticipated,since the Headquarters Library is already open 7
days a week. Additional hours and building usage will have only a small impact on utility costs, building
maintenance and cleaning.
Operating increases are also a part of the increased funding levels by County Government. The Library
has received additional budget increases of 1%and 3%over the last two budget years. A 3%increase is
anticipated for FY2016, and should cover increased operating costs of the renovated Headquarters
Library.
5. Building Program
a. An Historical Perspective of Collier County Public Library; Mission; Roles
Library service in Collier County is relatively new. In about 1957, the Naples Women's Club provided a
space for a small, volunteer-run lending library. Later a bookmobile started operation, visiting
communities in Collier County 2 or 3 times per month. A private land donation and volunteer fund-
raising resulted in the Central Avenue Library construction in 1966. No public funds were used in the
project. The former Headquarters Library had two additions and was finally completely rebuilt in 1992.
With the completion of the current Headquarters Library in 2002, the older building became the largest
branch library in the system, and was designated the `Naples Regional Library'.
Collier County Public Library 5
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grant Introduction * 4.A Narrative Description of the Project * 5.Building Program
Even though Collier County is one of the largest counties east of the Mississippi River, with 2,025.45
square miles of land area, the population has traditionally flourished in the coastal areas only, with the
exception of the interior community of Immokalee. Large farming areas around Immokalee have provided
work and housing for migrant workers and their families. In recent years, the population has begun to
spread further from the coast as people search for more affordable housing. This eastward spread of
population is limited, however, by state and national park lands. Housing, shopping centers, and public
buildings cannot fill the entire county—though it sometimes seems that this is happening.
Libraries have been built in areas of growing residential and commercial construction, with the intent to
place regional libraries no more than ten miles, or a thirty-minute drive from the county population
centers.Neighborhood branches serve smaller areas and should be within five miles or less than a fifteen-
minute drive of their customers.
The population has been growing rapidly in the northern part of Collier County. Now,however, southern
and eastern Collier County has experienced this same rapid growth, but expansion is limited in that
direction by state and national preserved lands. Major retail and discount stores are building in the eastern
area; roads are expanding; and large residential developments are rapidly being completed. All
appropriate, buildable land for housing and commercial construction is being considered for current and
future construction projects.
To meet the needs of these new residents, the Library built its third regional library, South Regional
Library, which opened in May 2009. The new facility was planned to serve the 90,000 new residents
anticipated moving into the southern part of Collier County within the next 25+ years. The building can
be doubled in size when population warrants.
Mission of the Library:
To provide and promote Library information and sustain services that enlighten the minds and enrich the
lives of community residents and visitors of all ages.
Roles of the Library:
Using the Public Library Development Program Planning&Role Setting for Public Libraries, the Library
has identified three major service roles that it plays in the community. They have, however, been,
modified to fit the needs of local residents. These roles are:
Popular Materials Library
For many people, reading is an important recreational activity. The Public Library must feature a wide
selection of current,high demand, high interest materials in a variety of formats for users of all ages. The
Library must also actively promote and encourage the use of these resources.
Children's Door to Learning and Reading Enjoyment
The Library encourages young children to develop an interest in reading and learning through our
children's services departments, providing programs, materials and activities for parents, children, and
child-care providers.
General Information Center,Including Reference,Information and Referral,and Literacy
The Library actively provides timely, accurate, and useful information for community residents in their
pursuit of job-related and personal interests. Programs include regular reference desk service, telephone
and e-mail reference,information and referral, and literacy programs.
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b. How the Headquarters Library will function:
The Headquarters Library will continue to function much as it currently does within the ten-building
Collier County Public Library system:
• The Headquarters Library is open 7 days a week.
• The highest circulation, door counts, and children's programs participation are recorded at the
Headquarters Library.
• The Headquarters Library regularly hosts the largest early voting numbers in Collier County, and
has always been within the top five early voting sites in Florida. (Since records were kept,
starting in 2010.)
• The Library Advisory Board meets at the Headquarters Library.
• Library Administration,Technical Services and Automation services operate from the
Headquarters Library.
None of these elements will change after the Library is remodeled. The Headquarters Library will still be
located centrally at the intersection of north Airport-Pulling Road and Orange Blossom Drive,
neighboring significant shopping and residential areas. Library Administration,Technical Services,
Automation, and the Library Advisory Board will continue to operate from this location.
The location encourages both area residents and area shoppers to visit this convenient library that sits
within easy reach of multiple housing developments and shopping areas. The major box stores, especially,
attract attendance from throughout the County.As people shop, visit restaurants, and attend movie
theaters in the area,they frequently also include a stop at the Headquarters Library.
Both residential and commercial developments continue to expand. Residential housing units have
increased by over 39% since the Library was opened in 2002. Recent commercial additions include a new
car dealer,a golf superstore, a sporting goods superstore, several restaurants, and the planning for a new
assistive living facility, as well as several new housing developments. Other commercial construction
projects are pending.
The library renovation project has some significant differences from the construction of a completely new
library. The renovation re-purposes space rather than adds significant square footage to the building. The
space relationships established 13 years are still generally effective and appropriate. However,the spaces
allocated to various services and activities are not as useful today as they were when the building was
built. Some areas need to move within the building, and others need to be added or modified.
Current Patron Use and Workflow:
Currently people entering the library encounter the three-station self-service kiosks, Circulation Desk,the
book return, and the main entrance to the Sugden Theater.
Children and their parents can make an easy left turn and enter a well-appointed Children's Department.
The large room has a door that enables the children to be active and engaged in both programs and in
sharing a story with parents, with noise contained within this room. A separate program room is available
for younger children and their parents. A door from the Sugden Theater opens directly in the Children's
Department, enabling the older children to enjoy larger programs with friends and parents.
Beyond the Children's Department are the non-public areas of the building. The Technical Services
Department orders,receives and processes library materials for all Collier libraries. Library
Administration,including director,human resources and fiscal control operate from this library. An
administrative conference room hosts public Library Advisory Board meetings, as well as staff meetings.
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The Library automation system and computer network also operates from the Headquarters Library. The
branch libraries are networked back to this location,and are monitored by library staff.
Staff room, storage,delivery area,loading dock, and staff work areas round out the administrative areas.
Continuing on the tour from the Lobby, adults turn right inside the front entrance, and enter the book
stacks, including the new book shelves. Public computer catalogs are strategically located here to help
people locate specific materials. Chairs and tables are also available for people as they preview materials
or study. Floor to ceiling windows provide a view of the outside courtyard.
Beyond the new book sections,teens will find the Teen Section,with materials and chairs. Specific
sections of interest to this audience include the popular graphic novels.The large gecko on the wall was
made by teens during a craft program.
The large reading solarium follows the Teen section, and our counter clock-wise tour of the library. This
room provides tables for study and enjoying magazines. A large gas fireplace divides the solarium into a
periodical area and an area with tables for studying. The entire room is used for early voting and as a
precinct on Election Day. During election activities,the tables are moved to the new book area,with only
the magazines and newspapers remaining in the Solarium. People participating in elections also enter
through the library's main entrance and form a line through the new book area.
Continuing clock-wise around the library,users next see the public restrooms and then the audiovisual
room. Adult and children's DVDs are shelved here. The popular music on CDs collection is also shelved
here.
Continuing around the perimeter, the public finds an entrance to the original reference room(on the left)
and the audio book room(on the right). Both rooms have public computers,with easy access to the
Reference Librarians for help in using them.
The reference collection has been reduced significantly in size and is available for self-service,or with
assistance from staff. The audio book collection on the right has expanded to fill the shelves in this room.
Tables in the center provide study and tutoring areas for students.
In the center of the reference room, tables are also provided for study and use of library materials. Shelves
display the Florida collection and large print books. The reference librarian is stationed at the end of room
on the left,near the computer sign-up station and printer. Walking through of the reference department,
with the public computers on the right and the adult book collections on the left,people find the public
information desk.
Continuing counter clockwise around the public areas of the Library,we see the bulk of the adult book
collection on the left,in the center of the public area, and a line of three computer stations on the right.
These computers are used by people taking tests and as auxiliary circulation workstations. The area
behind these workstations provides staff work areas and shelving for materials to be discharged.
This walk-through then ends back at the current circulation desk in the lobby.
When facing the Circulation Desk, the Sugden Theater entrance is on the left. This theater has 94
comfortable, fixed seats and a small stage. The floor slightly slants to provide a good view for all. The
theater is used for public programs, lectures,re-enactments and films. It is also available for rent by both
non-profit and commercial organizations.
Patron Use and Work Flow After Renovation:
As noted above, many of the current functions and patron use will remain the same after renovation. The
changing elements are based on changing needs in the community and Library Staff responding to those
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expressed service requests. The Library will continue to be open 7 days a week, and the administrative
functions will continue to operate from this location.
The Headquarters Library functions will still be separated by general audience, with the Children's
Department to the left as users enter the Lobby, and adult materials to the right. Circulation services are
conveniently located in the lobby, providing self-check kiosks and staff assisted circulation activities
centrally.
The Lobby provides a common entry point for all library services. After entering through the new
double-door airlock, users will see the book return, three self-check stations, and the reference desk. A
Circulation staff member is available to assist users as they enter, and to provide direction and
information to those using the meeting rooms, as well as the rest of the library. Staff will visually monitor
the lobby and meeting room, the children's department and the adult book stacks from their strategic
location. (Other staff throughout the children's department and the adult areas extends supervision in this
large building.)
A sliding glass door separates the lobby area, the Sugden Theater, and the Children's Department from
the rest of the Library. Space will be provided for public notices,program information, and distribution of
educational literature.
After entering through the lobby, library users will turn left to visit the children's department, which
includes the children's books and audio book collection and story-telling and craft rooms. Adults and
older teens will walk right to the new book area, the reference department, public use computers, general
book stacks,periodicals and other special collections and services.
A Staff workroom behind the circulation desk will continue to provide shelving and sorting space for
new materials coming into the building, as well as space for materials being returned or in need of repair.
The library visitor will continue walking to the right, past shelving for newly arrived books, the on-line
public access catalogs (OPACS) and the hold shelves reserved book pick-up. This area currently includes
ceiling height windows looking out into the Library courtyard. These windows will be transformed into
doorways to additional reading and study nooks that will be extend into the outside courtyard. A
permanent roof is already available in this area. Four nooks are planned. The former windows will form
the open doorways to the space. The fourth nook will expand the space available for the Young Adult
area,providing some study privacy for this age group. The Golden Gate Library, completed in 2008, has
similar study nooks that are popular and provide the needed noise control and privacy,without a door.
Walking past the Young Adult collection and their new space, the public will encounter the inside
entrance to the new multi-purpose room. This much-needed space converts the under-used Solarium
into a facility that will hold 200-250+ adults with a flexible seating arrangements. The Solarium currently
houses the periodical collection and a large gas fireplace, and provides table space for library users. The
fireplace will be removed,the periodicals relocated to an unused wall outside the Solarium, and the tables
moved into the new book area and new reading nooks.
Chair and table storage will be provided adjacent to the meeting room. It will be equipped for projection
of film and computer programs. The walls will be used to temporarily tape easel paper and flow charts
that might be used in programs. The meeting room will be equipped with assistive devices to improve
services to the hearing impaired.
A stage area will be located at one end wall. A temporary stage will be considered that can be put up only
when needed, similar to those used in large convention center ballrooms. If this is not practical, a
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permanent stage will be erected. The stage should be of sufficient size for up to a 10-piece band or
ensemble and equipment. A small dressing room should be near the stage area.
The room will also include a public address system and a projection closet. The projection screen will
operate with an electric switch to facilitate use. Staff will be able to darken the room sufficiently to show
films during the day. Sounds from conversation or films will be contained within the room. Space for a
`ticket booth' should be integrated near the new main, outside entrance to the room. This booth can be
used to provide information and program materials to those attending programs, as well as provide a place
to collect tickets and/or check in audience attendees.
The meeting room will be used for adult and children's programs, lectures, community groups,voting and
other library programs. Typical subjects could include programs on Medicare benefits, Florida gardening,
book discussion, history, concerts and personal development. Library staff will also teach large classes
here.
Currently, during early voting those planning to vote, enter through the main library entrance and walk
through a significant part of the building, past book stacks and reading areas. The new entrance to the
multi-purpose room will enable it to be closed off from the book stacks and reading rooms during early
voting and other programs,with the public entering directly from the outside entrance.
A hallway will be constructed from the new meeting room to the public restrooms, with the area being
secured from the rest of the library when Library is closed. The general public and staff will also be able
to access the multi-purpose room from inside the library.
This space will continue to have access to a small catering kitchen for both library and non-library events.
Continuing counter clockwise from the new multi-purpose room, the visitor encounters the public
restrooms on the right and the Library's DVD collection. Both adult and children's DVDs are housed
here, enabling parents to supervise their children as both select library materials.
This point is essentially opposite the main library entrance. Continuing clockwise, the next areas
encountered are the public computer area on the left and the library's audio book room on the right.
Both areas have tables for use by the public. The current reference area also includes book stacks for large
print and reference materials, as well as the public assistance reference desk.
Three small study rooms will be constructed between the existing public computers and the audio book
room. They will have a small table and chairs to enable four people to meet and study together. Walls will
be glass to enable staff to have visual control. The books and computers currently in this area will be
relocated to accommodate these requested study rooms.
Continuing to walk left between the remaining public computers and book stacks, the former reference
desk mentioned above, will have been removed, providing access to the new computer lab, with at least
10 computer stations, and to the new, small conference room that seats 8 to 10. Offices of the Reference
Librarians and Circulation Supervisor will be modified to be the computer lab and conference room.
Reference Circulation offices will be relocated into a little used area within the circulation work area—
adjoining both the circulation work area and the new public information/reference desk that will be
located in the lobby entrance. The space is sufficient to provide offices for these staff members.
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This counter clockwise tour of the building concludes back in the lobby. Areas not covered by the
previous discussion include the Children's Department, the Administrative areas of the building, and the
general adult book stacks.None of these areas will be modified by this project.
To summarize,these are the changes planned, in the order discussed above:
• Add an airlock to the main lobby entrance to the library;
• Move the public Reference Desk so that it is part of the lobby;
• Bump out windows near new books to build study rooms (nooks) into the courtyard of the
Library;
o Dedicate one of these nooks to the Young Adult users;
• Transform the Solarium into a new multi-purpose room, by building a separate entrance,
removing the large fireplace, and relocating the periodical collection.
• Build three,four-person+study rooms between Reference area and audio book room;
• Remove existing reference desk;
• Transform reference and circulation offices into the computer lab and a conference room;
• Construct reference and circulation offices in underused work area. (Area has been used for an
additional circulation workstation, checking in periodicals, and storage for handouts, tax forms,
and InterLibrary Loan materials waiting pick-up.)
• Add parking by modifying landscaping and driveway;
Other options were discussed for renovating the building, but were rejected as more costly and less
flexible. Discussions included Staff, the Friends and the original building architect. All agree that the
specific changes selected provide the updating required to include the needed services people are
requesting now and for the future. As the library begins to rely less on print materials and emphasizes
interactive spaces, staff believes these changes will assist the library in transforming the facilities into
more effective spaces for both the short-term and long-term.
BUILDING PROGRAM DETAILS:
The square footages below are estimates for planning purposes. As the Library works with the architect,
the Friends, the Facilities Management project manager and the community to design the renovation,
changes will likely be made. Also the differences in designing a completely new facility and renovating
areas of an existing facility significantly change the planning process. The chart below will note where no
changes are planned. Areas changing will be printed in bold-faced type.
Space Requirements Summary:
Square
Footage
Functional Areas Added/ Comments Special Adjacencies/
Changed Requirements
Estimates
Adult Fiction &Non-Fiction Includes books, large print, NO CHANGES
casual and general seating PLANNED
areas.
Reference Department 815 sf. Current includes small book Convert to 3 small
remodel collection,public use study rooms between
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photocopiers,program reference and audio
display board,tax forms, 1 book rooms. Convert
staff information desks. offices to conference
room and computer
lab.
Staff Work Area 612 sf. Underused staff area Brings public reference
remodel converted to 4 offices for desk to front lobby.
Reference and Circulation.
Includes Public reference
desk
Public Computers Space for 20 public use 5 computers eliminated
computers—both internet from this area.Will
and word processing. move these(plus 5
Includes printing equipment. more) to new computer
lab.
Periodicals and N/A Popular adult magazines and Move to unused wall
Newspapers (sf. part newspapers,shelved on shelving outside
of hinged periodical shelving. Solarium.
Solarium) Tables and casual seating.
Browsing New arrivals and casual Currently includes 2
seating. Shelving should single-faced sections
display materials `face out'. for fiction and 2 single-
faced sections for non-
fiction.
Browsing,revised 1,085 sf. Windows divide the fiction&
added non-fiction shelving.
Windows would be used as
doors to add nooks in
courtyard to create new
space for open study/quiet
rooms.
Audiovisual Adult videos, audio books and NO CHANGES
music CDs. PLANNED
Circulation Services N/A Staff station/workroom, Public Reference desk
(sf. part inside will be visible in lobby
of Staff book drop,offices for when entering library.
Work reference librarians and Offices move to unused
Area) circulation manager,a work area.
delivery area and 2 self-
checkouts.
Administrative Areas Offices for Director,Admin NO CHANGES
Assistant, Technical Services, PLANNED
Conference room, Storage,
Library IT, loading dock and
delivery areas.
Children's Department Includes children's materials. NO CHANGES
Staff office, Computer area, PLANNED
story time room, display area,
casual and table seating,
unisex public restroom,
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separate craft and storytelling
rooms.
Public Meeting Room 2,640 sf. Includes projection room, Solarium converted to
remodel; chair&table storage, multi-purpose room,
466 sf. kitchenette,raised stage area, with new, outside
new switch-operated projection entrance.
screen,sound system.
Storage Room 106 sf Converted to hallway from `garage door' included
remodel multi-purpose room to public to close off bathrooms
bathrooms. from library when
closed.
Young Adult Services N/A -sf. Periodicals,paperbacks, One`nook' dedicated
included fiction. Casual seating areas, to YA services.
in Brows- listening stations, small
ing group room.
addition
Staff Lounge Small kitchenette and NO CHANGES
refrigerator, microwave, PLANNED
counter space, table and
seating.
Public Restrooms N/A Diaper changing facility in Modified access from
(only both men's and women's. new multi-purpose
access room via hallway
changed) through existing
storage room.
Parking N/A Parking to meet local Requested addition of
parking requirements.Bulk 10 parking spaces.
of parking in close proximity (TBD during design.)
to main entrance.
Air lock at front door 166 sf. Adding air lock outside front Automatic sliding
added door. doors.
Gross Square Footage 42,000 sf. Current square footage
Existing
Square Footage Added 1,71 7 sf Estimated square footage
added in multi purpose room
and `nook'bump-outs.
Square Footage Remodeled 4,173 sf.
b. Future needs based on demographic projections
The population of Collier County has always clung to the Gulf Coast, with minimal development in the
interior land areas. To some extent, this is still accurate, since the interior of Collier County has several
areas that cannot be used for construction. The Fakahatchee Strand State Preserve, the Big Cypress
National Preserve and a portion of the Everglades National Park occupy large areas of far eastern and
southern Collier County. The National Audubon Society also owns some preserves. These areas cannot be
developed.
The Library prefers to locate libraries and parks in close proximity to the target population. In the case of
this renovation, the Library has no option but to re-purpose current square footage to meet new needs. In
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order to continue to meet current building codes, the Library can add only minimal new square footage to
this building. Additional libraries, when needed for the entire County, will likely be added east of Collier
Boulevard—a major north-south corridor that divides the more populated areas from the less populated
eastern part of Collier County. Preliminary space is reserved for future libraries in this area.
Collier County
Current Population and Library Space Required
Square Footage Actual
Population required at.6 sq ft/ Square Percentage of
person*** Footage Standard
Collier County
2010* 322,710 183,712 sq ft 181,082 sq ft 94%
Collier County
2015 Estimate** 348,373 209,024 sq ft 181,082 sq ft 87%
Collier County
2020 Estimate** 382,225 229,335 sq ft 181,082 sq ft 79%
*2010 US Census, Annual Estimates of the Resident Population:April 1, 2010 to July 1, 2014.
**Collier County Comprehensive Planning Section, June 12, 2014.
http://www coil iergov.net/nodules/showdocument.aspx?documentid=54211
***Standards for Florida Public Libraries 2004. Standard 52 updated April, 2010. Florida Library
Association.
Maintaining an appropriate level of library construction to meet the needs of the expanding population in
Collier County has always been a challenge. The County's Growth Management Plan provides five and
ten year guidelines based on population projections. Currently planners estimate that Collier County will
have a population of 382,225 square feet in fiscal year 2020, requiring 229,335 square feet of library
space based on the standard set for Florida public libraries by the Florida Library Association. The
Library reviewed building capacities in the `East of 951 Study', which started in 2008, and expects to do
so again as part of the pending strategic planning processes.
The Library also recognizes the changing needs of library users, as consideration is given to re-purposing
book stack space into more interactive and collaborative spaces. This project and an anticipated strategic
planning project will help staff determine the actual current and future needs for library spaces.
This project is estimated to add minimal square footage, but will enable the Library to better utilize
existing space. While those of us who work in and for libraries believe that the institution of `The
Library' will and should be in existence forever, we cannot speak with certainty of the shape and form of
that library. As patrons' needs change and current technology changes, the size and scope of library
buildings and the available materials and services offered by libraries will continue to be evaluated and
evolve—as libraries has always changed to meet their users needs. Library Staff believes this renovation
is the perfect project with which to start planning for future libraries and space use for Collier residents
and visitors.
We feel strongly that public libraries will continue to serve the educational, cultural and informational
needs of our community. Changes in technology and population will determine how we provide access to
these resources, and these changes in turn will impact the form and function of our buildings, furnishings,
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materials and personnel. Thus the evaluation process that ensures libraries retain their ability to provide
information services that positively impact the lives of our users continues.
In Collier County library buildings have tended to be unique in design. They are intended to reflect the
needs of the particular communities they serve and are restricted by the physical size of the land available
and by particular building code requirements. The intent, however, is to ensure that all facilities provide
for a logical arrangement that provides effective library services. We continually learn from our own
construction projects and from those in other communities.
An exception to dividing the facility by adult and children's materials is the DVD collection, which is
located on the end of the building with the Adult materials collection. The original intent was to have the
Children's DVDs located in their own department, but space limitations required that all DVDs be
shelved together. Many customers prefer this as it lets children and their parents select DVDs from the
same area, with parents easily available to assist as children select their own materials.
Adult periodicals, newspapers and reference services are also adjacent to the adult book collections and
DVDs. The majority of public computers are also housed here. The Children's Department has
computers,magazines and audio books for children approximately in elementary school and younger.
The Young Adult fiction and graphic novel collections are located in the front of the library, near the
adult new book shelving. Several years ago, the Young Adult non-fiction collection was integrated with
the Adult non-fiction materials. One of the new study nooks will be adjacent to the Young Adult
collection for easy access by this group of users.
Several seating areas are conveniently located throughout the building, in the periodical area, the
Solarium, the new book area, in the audio book room, in the reference area, and in the Children's
Department.
Library users can easily connect to WiFi within any area of the building, and even outside in the
courtyard. Library customers are frequently seen outside using the WiFi connection before the library
opens in the morning.
The Reference Room is behind the Circulation area as people enter the building. It is currently not visible
to the public. Circulation Staff generally direct people to specific areas.
Parking spaces will be added as required by the larger meeting room and as available space is identified
on-site. Likely some landscaping and reworking of existing drives will be reviewed in order to add
spaces. Staff also recognizes that the large meeting room likely will be used after hours when the Library
is closed, thus enabling dual use of existing parking. The Library shares a lot with a government services
center that is never open in the evenings.
6. No application is presented for any other state funding source.
7. The Library does not anticipate starting construction prior to the date of the grant award. All
construction will take place after the grant is awarded.
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