Agenda 04/14/2015 Item #16D2 4/14/2015 16.D.2.
EXECUTIVE SUMMARY
Recommendation to approve an Agreement to Furnish Food Service with the Collier County
District School Board to sponsor and operate the 2015 Summer Food Service Program at
designated recreation camps with unitized meals provided by the School Board and authorize all
necessary budget amendments.
OBJECTIVE: To provide nutritional breakfasts and lunches during the summer for those children that
are not able to go to the sites offered by the School Board.
CONSIDERATIONS: The Summer Food Service Program (SFSP) is a grant funded by the United
States Department of Agriculture Food and Nutrition Service and administered by the Florida Department
of Agriculture. The grant reimburses agencies that serve free meals to children eighteen years and under
in neighborhoods that qualify. Neighborhood eligibility is determined by census income data or by the
percentage of children who receive free and reduced meal service during the school year.
The Parks and Recreation Division has historically provided summer food service to recreation camps
throughout Collier County for the last 33 years. The Parks and Recreation Division, the Collier County
School District Nutrition Services Department staff, and the Department of Agriculture SFSP staff have
been working on continuing the program for the summer of 2015, to ensure improved service and
management. Specifically,the School District has agreed to:
1. Establish its role as Sponsor for meals served at the school sites.
2. Provide staff to purchase and prepare the meals at school sites.
3. Provide management of School Board Food Service personnel.
4. Provide unitized vended meals for distribution to County sites.
The School District Nutrition Services Department is uniquely qualified to provide this level of support
for the SFSP. The program guidelines closely resemble those associated with the free and reduced lunch
program the school district provides throughout the school year. The school food service staff is already
under management of the Nutrition Services Department and better accountability can be maintained by
having the School District supervise these resources during the summer months.
The Parks and Recreation Division under this plan would:
1. Continue to be a Sponsor for select County site recreation camps not served by the Collier County
School Board.
2. Provide for the transportation of unitized meals vended by the School District to select County
site.
3. Purchase unitized meals associated with the program from the School District.
4. Monitor County sites recreation food service according to the Department of Agriculture
guidelines.
In order to implement this plan, an Agreement to Furnish Food Service between the Collier County
School District and the Parks and Recreation Division is required.
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4/14/2015 16.D.2.
The Summer Food Service Program Grant Agreement between the Board of County Commissioners
and the Department of Agriculture for the Collier County Parks and Recreation Division is a rotating
Agreement which remains active until one of the parties decides to withdraw from the program.
FISCAL IMPACT: It is anticipated that the program will cost$128,845.44 with a reimbursement from
the Florida Department of Agriculture in the amount of$108,333.32 to cover the cost of the vended meals
associated with the program. The total net fiscal impact to local funding is $20,512.12. Program costs are
anticipated as follows:
Meal Type Amount Reimbursed Number of Meals Total Reimbursement
per meal Anticipated Served
Breakfast $2.0375 19,390 $39,507.13
Lunch $3.5875 19,185 $68,826.19
Operating costs $20,512.12
TOTAL $128,845.44
Budget amendments are required in the amounts of$108,333.32 within Public Services Grant Fund(709)
and$20,512.12 within Public Services Grant Match Fund(710)Project 33412. Local funding needs will
be absorbed within MSTD General Fund (111) operating expenses associated with summer recreation
camps and a budget amendment reducing current operating expenses at the associated parks and
providing a transfer from the MSTD General Fund(111)to the match fund for the$20,512.12.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval.—CMG
PTh
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
request.
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to sign the Agreement to Furnish Food Service with the Collier County School Board for the
Parks and Recreation Division to participate in the Summer Food Service Program with unitized meals
provided by the School Board and approves the associated budget amendments.
Prepared By: Natali Betancur,Operations Analyst,Parks and Recreation Division
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4/14/2015 16.D.2.
.-� COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.2.
Item Summary: Recommendation to approve an a Agreement to Furnish Food Service
with the Collier County District School Board to sponsor and operate the 2015 Summer Food
Service Program at designated recreation camps with unitized meals provided by the School
Board and authorize all necessary budget amendments.
Meeting Date: 4/14/2015
Prepared By
Name: BetancurNatali
Title: Operations Analyst,Beach&Water
3/10/2015 11:07:20 AM
Approved By
Name: WilliamsBarry
Title: Division Director-Parks&Recreation,Parks&Recreation
Date: 3/24/2015 4:57:28 PM
Name: TownsendAmanda
Title: Division Director-Operations Support,Public Services Department
Date: 3/24/2015 5:14:07 PM
Name: JohnsonScott
Title:Manager-Procurement,Purchasing&General Services
Date: 3/30/2015 1:20:57 PM
Name: AlonsoHailey
Title: Operations Analyst,Public Services Department
Date: 3/30/2015 2:35:30 PM
Name: Washburnllonka
Title: Manager-Park Operations,Parks &Recreation
Date: 3/31/2015 8:33:21 AM
Name: MarkiewiczJoanne
Title:Division Director-Purchasing&Gen Svc,Purchasing&General Services
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4/14/2015 16.D.2.
Date: 4/1/2015 8:03:01 AM
Name: Joshua Thomas
Title: Grants Support Specialist, Grants Management Office
Date: 4/1/2015 10:30:32 AM
Name: GreeneColleen
Title: Assistant County Attorney,CAO General Services
Date: 4/1/2015 10:48:36 AM
Name: CarnellSteve
Title: Department Head -Public Services,Public Services Department
Date:4/2/2015 11:33:41 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 4/2/2015 1:30:55 PM
Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 4/2/2015 5:04:54 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 4/3/2015 12:28:35 PM
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4/14/2015 16.D.2.
- Contract 15-
,,. Florida Department of Agriculture and Consumer Services
Division of Food, Nutrition and Wellness
AGREEMENT TO FURNISH FOOD SERVICE
ADAM H.PUTNAM FOR THE SUMMER FOOD SERVICE PROGRAM
COMMISSIONER
THIS AGREEMENT is made and entered into between Collier County Public Schools.
School
County and Collier County
WHEREAS the Collier County Pubic
Schools agrees to supply unitized meals
School
(inclusive/exclusive)of milk and juice to Collier County
Sponsor
location sites listed on the attached form with and for the rates herein listed:
Breakfast $ 1.98 each Lunch $ 3.48 each
Snacks $ each Supper $ each
It is further agreed that the Collier County Public Schools
pursuant to the provisions of
School
The Summer Food Service Program regulations, attached copy of which is part of this
agreement, will assure that said meals meet the minimum meal pattern requirements as to
components and portion sizes, and will maintain full and accurate records that the
Collier County will need to meet its responsibility including menu
Sponsor
records containing the amount of food prepared and daily number of meals delivered by type.
These records must be reported to the Collier County promptly
Sponsor
at the end of the month. Collier County Public Schools agrees also to retain records
School
required under the preceding clause for a period of 3 years from the date of receipt of final
payment under this agreement (or longer, if an audit is in progress); and upon request, to make
all accounts and records pertaining to the Program available to representatives of the U.S.
Department of Agriculture and the General Accounting Office for audit or administrative review
at a reasonable time and place.
This agreement shall be effective as of _June 8,_2015 . It may be terminated by notice in
Date
writing given by either party hereto to the other,at least 30 days prior to the date of termination.
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the dates
indicated below:
School Official Sponsor
School Board Chair
Title Date Title Date
Reviewed:
Approved s form legality
ATTEST:
0ACS-01772 01/12 DWIGHT E. BROCK, Clerk Assistant County Attorney
By:—Packet Page-657---