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Agenda 03/24/2015 Item #16A 7 3/24/2015 16.A.7. EXECUTIVE SUMMARY Recommendation to award Invitation to Bid (ITB) No. 15-6369, Airport Road (US41 East to Cougar Drive) Maintenance to Florida Land Maintenance Inc. OBJECTIVE: To maintain approximately six (6) miles of median landscaping and irrigation on Airport Road from US 41 East to Cougar Drive. CONSIDERATIONS: Notices of the solicitation were sent to 712 firms, 37 companies requested bid packages and three (3) firms submitted bids by the February 13, 2015 deadline. The results of the bid tabulation are as follows: Vendor Base Bid Alternates Total Base+ Alternates Florida Land Maintenance Inc. DBA Commercial Land $166,045.06 $16,663.00 $182,708.06 Maintenance Hannula Landscaping $165,359.77 $21,432.78 $186,792.55 Superior Landscaping $208,473.50 $21,768.00 $230,241.50 After review, Staff is recommending that LTB No. 15-6369 be awarded to the lowest, responsive, total base plus alternates bidder, Florida Land Maintenance Inc. The base bid, Airport Road from (US 41 east to Cougar Drive) includes basic monthly services: mowing, edging, weeding, trash removal, street cleaning, fertilizer and herbicide application, and other routine services. The alternates section of the bid addresses incidental shrub, tree, and palm plantings, staking of trees, irrigation services and other additional services, which will be on an as needed basis. All work will be issued and performed through the use of standard County purchase orders. Costs for individual road segments have fluctuated somewhat over the past fiscal year, however, in general contract costs for landscape maintenance and beautification services have increased 5- 1 0%. Market conditions will be continually monitored to properly budget for these services. FISCAL IMPACT: Sufficient funding to award the specified services is available in various Landscape Beautification cost centers. Source of funds is Unincorporated General Fund. GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.—SRT RECOMMENDATION: That the Board of County Commissioners award ITB No. 15-6369 "Airport Pulling Road - US 41 East to Cougar Drive" contract to Florida Land Maintenance Inc. Prepared by: Liz Soriano, Project Manager, Road Maintenance Division, Growth Management Department Attachments: 1) Bid Tabulation; 2)ITP 1\i^ 1C Florida Land Maintenance Proposal; 3) Addenda: and 4) Solicitation Packet Page-364- 3/24/2015 16.A.7. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.A.16.A.7. Item Summary: Recommendation to award Invitation to Bid (ITB) No. 15-6369, Airport Road (US41 East to Cougar Drive) Maintenance to Florida Land Maintenance Inc. Meeting Date: 3/24/2015 Prepared By Name: Salma Nader Title: VALUE MISSING 2/23/2015 10:06:57 AM Submitted by Title: Project Manager, Public Transit&Neighborhood Enhancemt Name: SorianoLiz 2/23/2015 10:06:58 AM Approved By Name: HerreraGloria Title: Management/Budget Analyst,Transportation Administration Date: 2/23/2015 11:10:31 AM Name: EvelynColon Title:Purchasing-Procurement Specialist Date: 2/23/2015 11:36:06 AM Name: EvelynColon Title: Purchasing-Procurement Specialist Date: 2/23/2015 11:36:19 AM Name: MarkiewiczJoanne Title: Director-Purchasing/General Services, Purchasing&General Services Date: 2/23/2015 12:23:48 PM Name: VlietJohn Packet Page-365- 3/24/2015 16.A.7. Title: Director-Road Maintenance, Road Maintenance Date: 2/23/2015 12:41:57 PM Name: LulichPamela Title: Manager-Landscape Operations, Landscape Operations Date: 2/23/2015 2:14:35 PM Name: JohnsonScott Title: Manager-Procurement, Purchasing&General Services Date: 2/24/2015 9:42:17 AM Name: KearnsAllison Title: Manager Financial &Operational Support, Transportation Administration Date: 2/24/2015 2:59:17 PM Name: SorianoLiz Title: Project Manager, Public Transit&Neighborhood Enhancemt Date: 2/25/2015 3:34:31 PM Name: ShueGene Title: Director-Operations Support, Transportation Administration Date: 2/25/2015 4:38:52 PM Name: LynchDiane Title: Supervisor-Operations, Road Maintenance Date: 2/27/2015 8:37:05 AM Name: HerreraSandra Title: Manager-Procurement,Purchasing&General Services Date: 3/2/2015 3:17:47 PM Name: GossardTravis Title: Superintendent-Roads &Bridges, Road Maintenance Date: 3/10/2015 3:25:19 PM Name: TeachScott Title: Deputy County Attorney, County Attorney Date: 3/10/2015 4:52:57 PM Name: MarcellaJeanne Title: Executive Secretary, Transportation Planning Date: 3/11/2015 2:07:42 PM Name: IsacksonMark Packet Page -366- 3/24/2015 16.A.7. Title: Division Director-Corp Fin &Mgmt Svc, Office of Management&Budget Date: 3/11/2015 4:21:47 PM Name: KlatzkowJeff Title: County Attorney, Date: 3/12/2015 2:47:09 PM Name: OchsLeo Title: County Manager, County Managers Office Date: 3/12/2015 5:38:02 PM Packet Page -367- 3/24/2015 16.A.7. N,M ▪ M n N N C- °)ii E �IIa o a(n m - o 0000000 0 00000 00000 00 0 00 o p , 0000000 0 00000 0L0000 00 0 O u� Z J 0 0000 0 0 0 O 'Q O N m 0 In 0 0 0 V' O 0 C) m CF-e V'ro VO'.100.08' RI). CO 0N-.. N.'. s0(0,-00 LO SO m 0 GO CO V' d{�—Om MO)�M(O(D N CO Ch."N 0 CO U yj!-N N N MN N DN N .Q f•69 as as di to fA fA - b9 f9(A!A to u9 f9 fA fA EA C m y N iiiiiiiiiiiiiiiiii 1 IIIIII I N ki II o d E 0 2. V m E i iti O N SO SO S N NN O: R NNNNN ON-CO�� N07 10 .-- › CO F p m CJ `o E > m 11._) m a a E co w a m U C N 0 C W 0 E 0 M w D m o E C C 0 a 7c- . U J U L a V N C N c L N u 0 E U II L— C O 0, O 7 :c W. N O y U' c c a H N.v. 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Florida Land Maintenance, Inc. dilate Commercial Land Maintenance 3980 Exchange Avenue Naples FL 34104 ® e Couinty Email: evelyncolon @colliers - 5205 Telephone: (239) 252-2667 Aclminstrative Services Division FAX: (239) 252-2810 'rgCUre me nt SemceS ADDENDUM 2 Memorandum Date: January 28, 2015 From: Evelyn Colon, Procurement Strategist To: Interested Bidders Subject: Addendum # 2 Solicitation # and Title 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) The following clarifications and changes are issued as an addendum identifying the following change (s) for the referenced solicitation: • Revised Bid Schedule (Please see attachment), removed palm pruning and seed pod sections and replaced them with a line item per palm type for the removal of the seed pods and dead fronds • Solicitation Specification changes: CANOPY TREE AND PALIV1-P-R KING Canopy-Trees shall be-defined as any large shrub, tree--sr-paten-with-foliage-alov-e-a ten-feet( eight. All-canopy trees and-palms shall be prune: -- - e- - -•-e- - - _- - .•: ' - - - - - • --- __ _ --ee-- - - - _ e .- -- e ad-ways-and a ten foot (10') canopy-cfea - - e - - e. • - . . -- - ..all be fou --- - . - -.-- -- wher e -e-sidewal - - e-e - e- -- _ -e. f--defi leneies are found, they must be-com-pleted within e - •e • •-- -- e - eetem, T,,::eel-by P-reject Manager nt-deduotie- e ::-••.•• . • e- - csced ach quarter and-will - _ - • • _. • -ntil the deficienci- - e -- _e - . te • ens will be appli-e._• _. - - . _ .-e e- . -. ee. -- -- .e-seleoti-vely p en-Yearirl-November or as determined y-P-rejest-Manager to thin the interior canopy of cross branchine -•e - --- -- --nopY-- -te trees. A professional certified ee • - ee •- e -ping and shaping--an- e- -ee = -d--by-th- - --- • The-work shall be-done in a professional manner in aeeord-an-- • ' ` - -ee, ' . , 3. Pruning-Standa _ . -- - ee • . - e- e- • - e -e- .• - e .-.-g at all times. Any• da ,caged-.Hate - e _• -• _ _ _ . - _ 'n-replaeen ent-of that material at Addendum 1 1 Packet Page -373- 3/24/2015 16.A.7. Florida Lana maintenance, Inc. d/b/a Commercial Land Maintenance 3980 Exchange Avenue the-expense of the Contractor. If not-completed-a-payr -- :---- - �4 �� ee a 7.- - _ --or 1 and-will continue-on a monthly bas!., 44.""` - le+ -- __ _ _ - _- __ - _ e- . - e' ee - . - --der the "General Site Pruning" portion-of--the-contract and shall-lee-kept-properly pruned. w. - - - - - - - -- - -- -- - -e--Ffsl:• - - 11- - --• • --r at4be - - - - -- e.est--Manag- . -- -- -• _ _• •_ . - •- - -e _ e-e _ -d and-lower nee palm. The nuts and seed stalks shall be removed from all palms; including _ --*•'e _- •- -•_ - - -- - _ - _ ^- _etiele base without 9 + -nk tissue. Any formee e e ••••e. --_ ee- •- - e e- -••e _• _ any reason more that the-dead + weed-to-be removed, prior approval must be-obtained by the-P-roject Manager and then the palms shall be---pruned to a "Tropical Cut" or to remove lower fronds at a nine (9) o'clock— hree (3) o'clock level from the base of the palm's bud-or trunk (or-below-the horizontal line of a 9 and 3 o'clock). T►�- _ _ __ - - - -rofessional manner in acco e-'-- ----e----- -- - standards and practices. The palms shall not l be-slir ►bec �^-yoith-tree-sp - - - e • -e fronds. The pruning shall-b- ---- - - - '- _ - _ _ _-- --- - -- _r lift. All debris-fr-om the ^p - - - e' - - - -^e -' • - - c" . - - _ _- -"c - manner. Under story plantings under palms and trees being--prun-e e- _ _ -_ . Any damaged materials shall be replaced by and at the expense of the Contractor Wend- . __ _ _ -_ - _ . . _ --.'e _ . :eing-peer ed-with-the use of a lift OF-boom truck, it is required that the-adjacent traffic or turn lane to the work art, , be-GIseed pursuant to the-Go-- e. . . CANOPY TREE AND PALM PRUNING Canopy Trees shall be defined as any large shrub, tree or palm with foliage above a ten foot(10') height. All canopy trees and palms shall be pruned on a regular schedule to create and maintain a fifteen-foot (15') canopy clearance over the roadways and a ten-foot (10') canopy clearance over all pathways. Canopy trees shall be selectively pruned once per year in April or September to thin the interior canopy of cross branching and to shape the canopy of the trees. A professional certified Arborist shall do the pruning and shaping and shall be approved by the Project Manager. The work shall be done in a professional manner in accordance with ANSI 300, Part 1, 2, & 3. Pruning Standards. The arborist must be on-site to supervise pruning at all times. Any damaged materials or any incorrect pruning shall result in replacement of that material at the expense of the Contractor. The portion of the canopy that falls below the ten (10') foot level falls under the "General Site Pruning" portion of the contract and shall be kept properly pruned. PALM PRUNING (Above 10 foot Height) It is the responsibility of the contractor to monitor and eliminate all potential hazards which may result from fruits, seed stalks, inflorescence. hanging crownshaft, young inflorescence enclosed in bracts, old hanging leaf falling into the travel lane. The fruits, seed stalks, inflorescence, hanging crownshaft, young inflorescence enclosed in bracts, old hanging leaf shall be removed from all palms at all times; including self cleaning Packet Page -374- 3/24/2015 16.A.7. igr;.ida 1-a+3d Maintenance 4nc. d/b/q ,398 pr j Land Maintenance palms: royal palms and foxtail palms. All cuts shall be made st clos 0.- Aiertgase without damaging living trunk tissue. at'~s 3 14104 439.043-6205 The work shall be done in a professional manner in accordance with acceptable trade standards and practices. No palm shall be climbed with tree spikes to remove the fronds, fruits, seed stalks, inflorescence, hanging crownshaft, young inflorescence enclosed in bracts, old hanging leaf. The pruning shall be accomplished by the use of a ladder, boom truck, or lift. All debris from the pruning shall be removed and the site shall be left in a clean and neat manner upon completion of each palm. Under story plantings under palms and trees being pruned shall be protected. Any damaged materials shall be replaced by and at the expense of the Contractor. When pruning work shall be performed with the use of a lift or boom truck when necessary, it is required that the adjacent traffic or turn lane to the work area, be closed pursuant to the County M.O.T. Policy and most recent FDOT Maintenance of Traffic Design Index Standards. Sabel Palms seed stalks and dead fronds shall be pruned on an as needed basis The sabal palms shall only have the dead lower fronds removed and shall also include removal of all nuts, seed stalks, brown or dead and lower fronds removed from the palm. If for any reason more that the dead fronds need to be removed, prior approval must be obtained by the Project Manager and then the sabal palms shall be pruned to a "Tropical Cut" or to remove lower fronds at a nine (9) o'clock -three (3) o'clock level from the base of the palm's bud or trunk (or below the horizontal line of a 9 and 3 o'clock). • Below are the clarifications to the questions asked at the Mandatory Pre-Bid Meeting: 1. Q: Hours of Operations at the Davis Blvd facility to pick up mulch and fertilizer? A: Mulch and fertilizer is available at 4800 Davis Blvd, between the hours of 8:00 am -4:00 pm. The crew picking up mulch must always check in at the gate call box, they must have their work order (provided by the County) authorizing the pick-up. The materials can be loaded by County personnel or if company left equipment on-site they may load themselves. Before leaving facility County personnel will count amount loaded. 2. Q: FDOT MOT Moving Operation with use of attenuator, what are times of operations allowed on roadway? 3. A: Maintenance of Traffic requirement if contractor would like to utilize the FDOT MOT index for a moving operation an attenuator must be used. The attenuator can be used between the hours of 9:30 am to 3:30 pm. If an attenuator is not used the contractor must close a lane as per FDOT MOT index. When closing a lane a Road Alert (form provided by County) must be sent to County one week prior to the lane closure. 4. I have attached the following forms for the Contractor to review and know forms needed for submittal. o Road Alert o Weekly Maintenance Service Sheet o Weekly Irrigation Service Sheet • Grounds Maintenance Report (Please see attachment) • Collier County Road Alert and Lane Closure PBCD (Please see attachment) • Irrigation Checklist (Please see attachment) Packet Page-375- 91�� 1�� 4.7. d fro _ ~ If you require additional information please post a question on the Online A contact me using the above contact information. " ---~-� C: Liz Soriano Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation. � �� , - / � -- ' (Signature) ' ~ / ' - Florida Land Maintenance.Inc. nip Commu3ial bad MainbnJnc^- (Name of Firm) 3S8OExuhanoeAvonua Naples 239-643-6205 Packet Page -376- Florida L�„3/24/201 5 16.A.7. d/b/a Commercial Land Maintenanc 3980 Exchange Avenue e Naples FL 34104 239°643°6205 llie Comn.ty Email: evelyncolon @colliergov.net administrative SAnn ns Di nsion Telephone: (239) 252-2667 ,,,,,,4 Se v,ces FAX: (239) 252-2810 ADDENDUM 3 Memorandum Date: January 29, 2015 From: Evelyn Colon, Procurement Strategist To: Interested Bidders Subject: Addendum # 3 Solicitation # and Title 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) The following clarifications and changes are issued as an addendum identifying the following change (s) for the referenced solicitation: • Mandatory Pre-Bid Meeting Sign-In Sheet (see attachment) c: Liz Soriano Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation. —- 7 hi (Signature) Date Florida Land Maintenance, Inc (Name of Firm) d/b/a Commercial Land Maintenance. 3980 Exchange Avenue Naples FL 34104 239-643-6205 Addendum 3 1 Packet Page -377- 3/24/2015 16.A.7. Florida Land Maintenance, Inc, dibla Commercial Land Meintenany 3980 Exchange Avenue Naples FL 34104 239-643-6205 e Canty Email: evelyncolon @colliergov.net Telephone: (239) 252-2667 A.dministrative Services Division FAX: (239) 252 2810 rowremr.r ��etviC°o ADDENDUM 1 Memorandum Date: January 20, 2015 From: Evelyn Colon, Procurement Strategist To: Interested Bidders Subject: Addendum # 1 Solicitation # and Title 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) The following clarifications and changes are issued as an addendum identifying the following change (s) for the referenced solicitation: • A mandatory pre-bid conference will be held on January 27th, commencing promptly at 10:00AM and held at Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. All prospective bidders must attend this conference in order to submit a bid response or be considered for an award. • Please see attachment: Previous Quote Tabulation If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. c: Liz Soriano Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation. . / (Signature) f Date Florida Land M nt 1 a, (Name of Firm) 171/b/4 c,�aT41 tfci rl Lard 3930 Exchange Av p, u,4 NaplgS FL 34104 230., 3 20t Addendum 1 1 Packet Page -378- 3/24/2015 16.A.7. Fa lorida o C Land►arercial MaintenanceLand Main , Inc. 39 ' X0`.1:,' � 'Y �� 80 Exchange Avenue tenance Adrninistrabve Services Division Naples FL 34104 Procurement Services 2O5 Attachment 2: Vendor's Check List IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces indicated and return with bid. Vendor should check off each of the following items as the necessary action is completed: 1. The Bid has been signed. 2. The Bid prices offered have been reviewed. 3. The price extensions and totals have been checked. 4. The payment terms have been indicated. 5. Any required licenses, drawings, descriptive literature, etc. have been included. 6. Any delivery information required is included. 7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has been included. 8. Addendum have been signed and included, if applicable. 9. Affidavit for Claiming Status as a Local Business, if applicable. 10. Immigration Affidavit certification and the company's E-Verify profile page or memorandum of understanding. 11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. 12. The mailing envelope must be addressed to: Procurement Director Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 11. The mailing envelope must be sealed and marked with: • Solicitation: 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) • Opening Date: February 13, 2015 @ 3:00PM 12. The bid will be mailed or delivered in time to be received no later than the specified opening date and time. (Otherwise bid cannot be considered.) 13. If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded. ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Florida Land Maintenance, Inc. d/bla Commercial Land Maintenance Compatly�lan a_ 3980 Exchange Avenue Naples FL 34104 Signature $c Title 239-543=6205 Date 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 24 Packet Page -379- 3/24/2015 16.A.7. v iur Cars-,ova.t1 Adriiinistrative Seivices DiM sion Procurement Services Attachment 3: Vendor Submittal — Bid Response Form Florida Land Maintenance, Inc. FROM: dtb1a Commercial Land Maintenance 3930 Exchange Avenue Naples FL 34104 242Q r3 Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is made without connection with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this Bid is accepted, to contract, either by a County issued purchase order or formal contract, to comply with the requirements in full in accordance with the terms, conditions and specifications denoted herein, according to the following unit prices: * * * SEE FOLLOWING PAGES * * * Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15) days payment be offered. r` Prompt Payment Terms: % ✓' Days/Net i`- Days 171 Bid Response Form is electronic. Please input your prices online. I I Bid Response is as follows: Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid response pages. The undersigned do agree that should this Bid be accepted, to execute a formal contract, if required, and present the formal contract to the County Procurement Director for approval within fifteen (15) days after being notified of an award. 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 25 Packet Page -380- 3/24/2015 16.A.7. IN WITNESS WHEREOF, WE have hereunto subscribed our names on this '( day of , 20 , in the County of ( L t_ "`>'L--- , in the State of Firm's Complete Legal Name Florida Land Maintenance, Inc. Address d/b/a Commercial Land Mail iteiralice City, State, Zip 3980 Exchange Avenue Plaplec FL 31 101 Florida Certificate of Authority s" 'L' ; Document Number Federal Tax Identification (µ :.) I Number CCR# or CAGE Code Telephone Number FAX Number ?) ' ( 5 _. > I ? Signature/Title ;`-- -f `' '.. Y,n Type Name of Signature i Date L CH r - /c Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name / Address I i rf l / `. City, State, Zip j / 1 Contact Name '" r Telephone Number r FAX Number Email Address f' Florida Land Maintenance, Inc. d/b/a Commercial Land Maintenance 3980 Exchange Avenue Naples FL 34104 239-643-6205 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 26 Packet Page -381- Florida Lanc c6e.A.7. /a Commercial Land Maintenc. 3980 Exchange I�venu? Naples FL 34104 239-643=6205 Qotrier County AdrninistrahveServices Division Procia unent Services Attachment 4: Affidavit for Claiming Status as a Local Business Solicitation: 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) (Check Appropriate Boxes Below) State of Florida (Select County if Vendor is described as a Local Business ❑ Collier County ❑ Lee County Vendor affirms that it is a local business as defined by the Purchasing Ordinance of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in the Collier County Purchasing Ordinance: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a"local business"unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way.This may include, but not be limited to, the retention and expansion of employment opportunities,support and increase to the County's tax base, and residency of employees and principals of the business within Collier County.Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a"local business"under this section.A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year Vendor must complete the following information: Year Business Established in Collier County or❑ Lee County: Number of Employees (Including Owner(s) or Corporate Officers): Number of Employees Living in It Collier County or❑ Lee (Including Owner(s)or Corporate Officers): If requested by the County, vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: Florida Land Maintenance, Inc. Date: _ i` f d/L/0 COI ill nu1cial Land Maintenance Collier or Lee County Address: 3980 Exchange Avenue Nap;es FL:34104 Signature: i ? x3f0" Title: f r / STATE OF FLORIDA El COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day of . 20 . Notary Public 'z My Commission Expires (AFFIX OFFICI ), CONSTANCE A EVANS 1.i hRr nbe. t �y - Notary Public-State of Florida AO' •g My Comm.Expires May 18,2016 's;;.4 �' Commission#EE 185590 ,`'` Bonded Through National Notary Assn. 15-6369 Landsc. -""i'i • . °i .s '-o. = s o ougar Drive) 27 Packet Page-382- 3/24/2015 16.A.7. Florida Land Maintenance. Inc d/b/a Commercial Can 3980 d fVlaintenaric �xchan ne Avenue �y Naples FL 34 104 CoLaw.r' o'.nt;y a , , �.dminisrative Services Division Fora_mor,+.=.n,•i. ; Attachment 5: Immigration Law Affidavit Certification Solicitation #and Title:15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors/Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/ Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/ Bidder's proposal. Florida Land Maintenance, Inc, Company Name dlbfa Commercial Land Mainirmanca 3980 Exchange Avenue ..-... Print Name f,' .� '�'/ : Naples FL 904 Title / _ '230•b4Li' 1D _- Signature :. . r`f /.:. `% Date / i.�/:_ / _ State of County of The foregoing instrument was signed and acknowledged before me this " day of 20=, by t,' 4,.: who has produced €,_i L 'L"P'7- % � i-�,r t s as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature tP ,``'k�n•�GG ii CONSTANCE A EVANS . . ,` Notary Public-State of Florida • AW • • My Comm.Expires May 18,2016 o [t+€ .mac Printed Name of Notary Public o±► Commission # EE 185590 Bonded Through National Notary Assn. Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 28 Packet Page -383- 3/24/2015 16.A.7. Florida Land Maintenance, tnc. dlb/a Commercial Land Maintenance 3980 Exchange Avenue Caper Naples FL 34104 4 r.av°vf3.6205 Administ ative.Services Division r-.erst Hr';cc Attachment 6: Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name Poi kid Lai id Maintenance,Inc. (as shown on income tax return) Business Name d/b/a Commercial Land Maintenance (if different from taxpayer name) 3930 Exchange Avenue Address CityNaples FL 34104 State Zip Telephone FAX f7 'd ' Email r 1 /Wt.)/ t _ ? :, , Order Information Remit/Payment Information Address Address ' r City State - Zip City State _' ` Zip f,�_ F A�, •tl FAX FAX ' Email Email 2. Company Status (check only one) ,.-�" Individual I Sole Proprietor ,,f Corporation _Partnership Tax Exempt(Federal income tax-exempt entity Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature � � r ) Date t ? _ r Title _ Phone Number 7?r" / t-t.. / f L. t .' 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 29 Packet Page-384- 3/24/2015 16.A.7. relorida Land M�impfianE3 @, ,rjc. dro Commercial / t ® e alt gin ppe PlNYPti Aoministrative Ser c s Division AbPia=FL 44,419,41` Prcc ur_men: races Attachment 7: Insurance and Bonding Requirements Insurance/Bond Type Required Limits 1. ❑ Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $500,000 single limit per occurrence 3. II Commercial General Bodily Injury and Property Damage Liability (Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law, the ContractorNendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. 4. ❑Automobile Liability $ 1.000,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included 5. ❑ Other insurance as ❑ Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Aircraft Liability coverage shall be carried in limits of not less than $5.000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate • $2,000,000 each claim and in the aggregate ❑ Project Professional Liability $ Per Occurrence 15-6369 Landscape Improvements for Airport Road(41 East•-• 30 Packet Page -385- Florida L 3/24/2015 16.A.7. d/bia Commercial Land Maintenance 3980 Exchange Avenue ❑ Valuable Papers Insurance $ hf' eYKu5fii' 239-643-6205 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified unds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. MI Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. 1B Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ❑ The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. Thirty (30) Days Cancellation Notice required. LJB 11/18/2014 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Fkivida Land r aitena , Inc, Name of Firm _ dlf�Ja C teDate r,.�,, Vendor Signature '� t e fdaJIe ft 341 rl Print Name ; ?.'e~ 239 443 0205 Insurance Agency . _ Agent Name r w da , t Telephone Number 2) ,{ 1 e 15-6369 Landscape Improvements for Airport Road(41 East+- 31 Packet Page -386- 3/24/2015 16.A.7. 5'�0.vs CAlIc 01,1:St:* k \./ . °' / f A STATE OF FLORIDA cpartnlent of ffriaiUure nna on Mutt crbires; BUREAU OF LICENSING AND ENFORCEMENT Dale File No, Expires l. October 10,2014 JB91574 September 30,2015 l THE PEST CONTROL FIRM NAMED BELOW HAS REGISTERED ' UNDER THE PROVISIONS OF CHAPTER 482 FOR THE PERIOD EXPIRING:September 30,2015 AT .tip 3980 EXCHANGE AVENUE i NAPLES.FL 34104 ,1 COMMERCIAL LAND MAINTENANCE INC La«°n and Ornamental 0 3980 EXCHANGE AVENUE R', NAPLES,FL 34104 i., a LI L„ AL)Ahl H.PU'INAAM,COMMISSIONER aII iff aVt.i-.,i7.11i77 LiaA C�.*.D'}/E-• 7 tee .tali j ,--,A_, ra, ,. .It':- 1,,, '?t:5rc.,1 Packet Page-387- • 3/24/2015 16.A.7. 4-lunaa Land Maintenance,Inc. t -- dfDua Commercial Land-Maintenance _. 3980 Exchange Avenue COLLIER COUNTY BUSINESS TAX BUSINESS TAX NUMBER: 082344 IFiiB FL :I COLLIER COUNTY TAX COLLECTOR-2800 N.HORSESHOE DRIVE-NAPLES FLORIDA 34104-(239)252-2477 SR VISIT OUR WEBSITE AT:www.colliertax.com 23c -2.° f- 5 THIS RECEIPT EXPIRES SEPTEMBER 30, 2015 DISPLAY AT PLACE OF BUSINESS FOR PUBLIC INSPECTION LOCATION:3970 EXCHANGE AVE _ ... FAILURE TO DO SO IS CONTRARY TO LOCAL LAWS. ZONED: INDUSTRIAL LEGAL FORM _ - THIS TAX IS NON-REFUNDABLE - CORPORATION BUSINESS PHONE: 239-643-6205 . STATE LIC: JB91574 FLORIDA LAND MAINTENANCE,INC COUNTY LIC:RB001907 DBA: COMMERCIAL LAND MAINTENANCE KINDELAN,ROBERT 3970 EXCHANGE AVE NAPLES FL 34104-0000 - NUMBER OF EMPLOYEES: 1-5 EMPLOYEES _ CLASSIFICATION:PEST CONTROL SERVICE f DATE 07/09/2014 CLASSIFICATION CODE:03708301 AMOUNT 22.00 This document is a business tax only.This is not certification that licensee is qualified. RECEIPT 680.42 It does not permit the licensee to violate any existing regulatory zoning laws of the state,county or cities nor does it exempt the licensee from any other taxes or permits that may be required by law: COLLIER COUNTY BUSINESS TAX BUSINESS TAX NUMBER: 991683 COLLIER-COUNTY TAX COLLECTOR-2800 N.HORSESHOE DRIVE-NAPLES FLORIDA 34104-(239)252-2477 . VISIT OUR WEBSITE AT:www.colliertax.com - THIS RECEIPT EXPIRES SEPTEMBER 30, 2015 _ _- DISPLAY AT PLACE OF BUSINESS FOR PUBLIC INSPECTION LOCATION.3970 EXCHANGE AVE - FAILURE TO DO SO IS CONTRARY TO LOCAL LAWS. ZONED: INDUSTRIAL LEGAL FORM - THIS TAX IS NON-REFUNDABLE - CORPORATION s. BUSINESS PHONE: 643-6205 FL LAND MAINT,INC COUNTY LIC:20816 DBA: COMMERCIAL LAND MAINT,INC KINDELAN,ROBERT 3970 EXCHANGE AVE NAPLES FL 34104-0000 NUMBER OF EMPLOYEES: 1-10 EMPLOYEES CLASSIFICATION:IRRIGATION!SPRINKLER CONTRACTOR DATE, 07/09/2014 I CLASSIFICATION CODE: 02105301 AMOUNT 18.00 RECEIPT 681.42 This document is a business tax only.This is not certification that licensee is qualified. It does not permit the licensee to violate any existing regulatory zoning laws of the state,county or cities nor does it exempt the licensee from any other taxes or permits that may be required by law. , COLLIER COUNTY BUSINESS TAX BUSINESS TAX NUMBER: 991682 COLLIER COUNTY TAX COLLECTOR-2800 N,HORSESHOE DRIVE-NAPLES FLORIDA 34104-(239)252-2477 VISIT OUR WEBSITE AT:www.colliertax.com THIS RECEIPT EXPIRES SEPTEMBER 30, 2015 DISPLAY AT PLACE OF BUSINESS FOR PUBLIC INSPECTION LOCATION: 3970 EXCHANGE AVE 'LEGALFORM FAILURE TO DO SO IS CONTRARY TO LOCAL LAWS. ZONED. INDUSTRIAL - THIS TAX IS NON-REFUNDABLE - CORPORATION BUSINESS PHONE: 643-6205 STATE LIC: RB001907 FL LAND MAINT,INC COUNTY LIC:20812 DBA: COMMERCIAL LAND MAINT,INC KINDELAN,ROBERT 3970 EXCHANGE AVE NAPLES FL 34104-0000 NUMBER OF EMPLOYEES: 1-10 EMPLOYEES CLASSIFICATION:LANDSCAPING RESTRICTED CONTRACTOR DATE 07/09/2014 CLASSIFICATION CODE: 02102601 AMOUNT 36,00 This document is a business tax only.This is not certification that licensee is qualified. RECEIPT 682.42 It does not permit the licensee to violate any existing regulatory zoning laws of the state,county or cities nor does it exempt the licensee from any other taxes or permits that may be required by law. Packet Page -388- 3/24/2015 16.A.7. COMMERCIAL LAND .MAINTENANCE_ _ FULL SERVICE LANDSCAPE MANAGEMENT Florian Land Mainlenance, Inc. d/b/a Commercial Land Maintenanc 3980 Exchange Avenue Naples FL 34104 EXPERIENCE LIST FOR PUMP AND WELL MAINTENANCE2A 62 MOTOROLA IRRINET AND SCORPIO. HUNTER 2-WIRE. For your information and as requested in the bid documents the following is a list of experience for installation, maintenance,programming and troubleshooting Netafim, Pumps and Wells,Scorpio and Irrinet controllers, Hunter ICC and Rainbird irrigation controllers. Customer Project Description City of Marco Hunter 2-wire irrigation system,reclaimed water. Collier County Medians on Radio Road: Netafim, Irrinet and Scorpio controllers 110/24 volt, and two Hoover pump and well systems. Collier County Medians on Davis Boulevard: Netafim,Irrinet and Scorpio controllers 110/24 volt Collier County Medians on Airport Road: Scorpio controllers, 12 volt solar and 110/24 volt Collier County Medians on Golden Gate Parkway and 951-A&B: 3 Scorpio/Irrinet controllers 110/24 volt,one Hoover pump and well system,four standard pump and well systems Collier County Medians in LELY MSTU: Porous pipe and Netafim in ground irrigation and effluent booster pump system. Scorpio and Irrinet Controllers. Installation, design and maintenance on 2-wire systems. Collier County Medians in Immokalee City: Porous pipe in ground irrigation Collier County Medians in Bayshore Avalon: Netafim in planting beds and turf. Scorpio Controllers. Collier County Medians on Immokalee Road: Vault well system with effluent and city water supplies Collier County Medians on Vanderbilt Drive: Pop-up irrigation system. Hunter ICC. Collier County Medians on Livingston Road: Pop up irrigation with Scorpio and Irrinet Controllers Collier County Medians on Pine Ridge Road: Pop up irrigation with Scorpio and Irrinet Controllers Contact: Bob Petersen,Daryl!Richard,Liz DeLeon, Collier County Transportation Department, (239) 774-8494. Jim Hodgdoa City of Marco Island,239-825- 2038. Others Numerous pumps and well systems on commercial projects including centrifugal and submersible, lakes and wells up to 20 hp. Staff member is licensed irrigation contractor, licensed landscape contractor, Register Florida Professional Mechanical Engineer and Certified Mechanical Contractor with 15 years experience with pumps,piping,controls,compressors etc., Please advise if you require any additional detail regarding our irrigation experience. 3980 EXCHANGE AVENUE NAPLES,FL 34104 TEL.(239)643-6205 FAX(239)643-5012 EMAIL: RKINDELAN @COMMLANDMAINT.NET Packet Page -389- 3/24/2015 16.A.7. EmployerW'izard Page 1 of 1 Fiona Lard Maintenance,inc_ d!h r Commercid Land Maintenance 3980 ExChartge Avenue Etlts.r.daAet C,1 9AdesA ac+ ra1d.t#+fdtP1 MEW E—Tery welcome User ID Lost Login Employment Eligibility Verification kindelanrobert KR081423 1005 AM-0 411 2/2 01 3 Log Out Click any @for help Nome Company Information My Cases New Case Company Name; Florida Land Maintenance,Inc. --- View Cases View/Edit Search Cases Company ID Number: 176086 My Profile Doing Business As(DBA) Edit Profile Name: Change Password - DUNS Number: Change Security Questions My Company Physical Location: Mailing Address: Edit Company Profile Address 1: 3980 Exchange Avenue Address 1: Add New User Address 2: Address 2: View Existing Users City: Naples City: Close Company Account State: FL State: My Reports Zip Code: 34104 Zip Code: View Reports County: COLLIER My Resources View Essential Resources Additional Information: Take Tutorial Employer Identification Number:650923754 Vices User Manual Total Number of Employees: 2010 99 Contact Us Parent Organization: Administrator: Organization Designation: Employer Category: None of these categories apply NAICS Code: 811-REPAIR AND MAINTENANCE -----� View I Edit Total Hiring Sites: 1 ViewIEdit Total Points of Contact: 1 View/Edit View MOO U S Depanmenl 01 Homeland Security•rAW;[Iris buy US Citizenship anti immigration Services•vwxv uscis guy Accessibility Do,omload Viewers https://e-verify.uscis.gov/ernp/EmployerWizard.aspx 4/12/2013 Packet Page -390- 3/24/2015 16.A.7. 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Co Ter County Email: evelyncolon @colliergov.net Administrative Services Division Telephone: (239) 252-2667 Procurement Services FAX: (239) 252-2810 ADDENDUM 1 Memorandum Date: January 20, 2015 From: Evelyn Colon, Procurement Strategist To: Interested Bidders Subject: Addendum # 1 Solicitation # and Title 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) The following clarifications and changes are issued as an addendum identifying the following change (s) for the referenced solicitation: • A mandatory pre-bid conference will be held on January 27th, commencing promptly at 10:00AM and held at Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. All prospective bidders must attend this conference in order to submit a bid response or be considered for an award. • Please see attachment: Previous Quote Tabulation If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. c: Liz Soriano Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation. (Signature) Date (Name of Firm) Addendum 1 1 Packet Page -400- 3/24/2015 16.A.7. Co per '. ounty Email: evelyncolon @colliergov.net Administrative Services Division Telephone: (239) 252-2667 Procurement Services FAX: (239) 252-2810 ADDENDUM 2 Memorandum Date: January 28, 2015 From: Evelyn Colon, Procurement Strategist To: Interested Bidders Subject: Addendum #2 Solicitation # and Title 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) The following clarifications and changes are issued as an addendum identifying the following change (s) for the referenced solicitation: • Revised Bid Schedule (Please see attachment), removed palm pruning and seed pod sections and replaced them with a line item per palm type for the removal of the seed pods and dead fronds • Solicitation Specification changes: ten foot (10') height. All canopy trees and palms shall be pruned on a regular schedule to create and maintain a fifteen foot (15') canopy cl arance over the roadways and a ten foot continue on a monthly basis until the deficiencies has been completed. Payment deductions will be applied separately for roadway and sidewalk. Canopy trees shall be selectively pruned once per year in November or as determined by Project Manager to thin the interior canopy of cross branching and to shape the canopy of the trees. A professional certified Arborist shall do the pruning and shaping and shall be approved by the Project Manager. The work shall be done in a professional manner in accordance with ANSI 300, Part 1, 2, & 3. Pruning Standards. The arborist must be on site to supervise pruning at all times. Any Addendum 1 1 Packet Page-401- 3/24/2015 16.A.7. a'sesced on December 1 and will continue on a monthly basis until the work has been Site Pruning" portion of the contract and shall be kept properly pruned. discretion of the Project Manager. The palms shall only have the dead lower fronds removed and shall also include removal of all nuts, seed stalks, brown or dead and lower fronds removed from the palm. The nuts and seed stalks shall be removed from all palms; including self cl aning palms. Fronds shall be cut close to the petiole base without damaging living trunk tissue. Any formed or forming seed pods shall also be removed. If for lower fronds at a nine (9) o'clock three (3) o'clock level from the base of the palm's bud or The work shall be done in a professional manner in accordance with acceptable trade fronds. The pruning shall be accomplished by the use of a ladder, boom truck or lift. AR manner. Under story plantings under palms and trees being pruned shall be protected. pursuant to the County M.O.T. Policy. CANOPY TREE AND PALM PRUNING Canopy Trees shall be defined as any large shrub, tree or palm with foliage above a ten foot(10') height. All canopy trees and palms shall be pruned on a regular schedule to create and maintain a fifteen-foot (15') canopy clearance over the roadways and a ten-foot (10') canopy clearance over all pathways. Canopy trees shall be selectively pruned once per year in April or September to thin the interior canopy of cross branching and to shape the canopy of the trees. A professional certified Arborist shall do the pruning and shaping and shall be approved by the Project Manager. The work shall be done in a professional manner in accordance with ANSI 300, Part 1, 2, & 3. Pruning Standards. The arborist must be on-site to supervise pruning at all times. Any damaged materials or any incorrect pruning shall result in replacement of that material at the expense of the Contractor. The portion of the canopy that falls below the ten (10') foot level falls under the "General Site Pruning" portion of the contract and shall be kept properly pruned. PALM PRUNING (Above 10 foot Height) It is the responsibility of the contractor to monitor and eliminate all potential hazards which may result from fruits, seed stalks, inflorescence, hanging crownshaft, young inflorescence enclosed in bracts, old hanging leaf falling into the travel lane. The fruits, seed stalks, inflorescence, hanging crownshaft, young inflorescence enclosed in bracts, old hanging leaf shall be removed from all palms at all times; including self cleaning Packet Page-402- 3/24/2015 16.A.7. palms: royal palms and foxtail palms. All cuts shall be made Gut-close to the petiole base without damaging living trunk tissue. The work shall be done in a professional manner in accordance with acceptable trade standards and practices. No palm shall be climbed with tree spikes to remove the fronds, fruits, seed stalks, inflorescence, hanging crownshaft, young inflorescence enclosed in bracts, old hanging leaf. The pruning shall be accomplished by the use of a ladder, boom truck, or lift. All debris from the pruning shall be removed and the site shall be left in a clean and neat manner upon completion of each palm. Under story plantings under palms and trees being pruned shall be protected. Any damaged materials shall be replaced by and at the expense of the Contractor. When pruning work shall be performed with the use of a lift or boom truck when necessary, it is required that the adjacent traffic or turn lane to the work area, be closed pursuant to the County M.O.T. Policy and most recent FDOT Maintenance of Traffic Design Index Standards. Saba! Palms seed stalks and dead fronds shall be pruned on an as needed basis The sabal palms shall only have the dead lower fronds removed and shall also include removal of all nuts, seed stalks, brown or dead and lower fronds removed from the palm. If for any reason more that the dead fronds need to be removed, prior approval must be obtained by the Project Manager and then the sabal palms shall be pruned to a "Tropical Cut" or to remove lower fronds at a nine (9) o'clock -three (3) o'clock level from the base of the palm's bud or trunk (or below the horizontal line of a 9 and 3 o'clock). • Below are the clarifications to the questions asked at the Mandatory Pre-Bid Meeting: 1. Q: Hours of Operations at the Davis Blvd facility to pick up mulch and fertilizer? A: Mulch and fertilizer is available at 4800 Davis Blvd, between the hours of 8:00 am -4:00 pm. The crew picking up mulch must always check in at the gate call box, they must have their work order(provided by the County) authorizing the pick-up. The materials can be loaded by County personnel or if company left equipment on-site they may load themselves. Before leaving facility County personnel will count amount loaded. 2. Q: FDOT MOT Moving Operation with use of attenuator, what are times of operations allowed on roadway? 3. A: Maintenance of Traffic requirement if contractor would like to utilize the FDOT MOT index for a moving operation an attenuator must be used. The attenuator can be used between the hours of 9:30 am to 3:30 pm. If an attenuator is not used the contractor must close a lane as per FDOT MOT index. When closing a lane a Road Alert (form provided by County) must be sent to County one week prior to the lane closure. 4. I have attached the following forms for the Contractor to review and know forms needed for submittal. o Road Alert o Weekly Maintenance Service Sheet o Weekly Irrigation Service Sheet • Grounds Maintenance Report (Please see attachment) • Collier County Road Alert and Lane Closure PBCD (Please see attachment) • Irrigation Checklist (Please see attachment) Packet Page-403- 3/24/2015 16.A.7. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. c: Liz Soriano Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation. (Signature) Date (Name of Firm) Packet Page -404- 3/24/2015 16.A.7. Go. Ter County ty Email: evelyncolon @colliergov.net Administrative Services Division Telephone: (239) 252-2667 Procurement Services FAX: (239) 252-2810 ADDENDUM 3 Memorandum Date: January 29, 2015 From: Evelyn Colon, Procurement Strategist To: Interested Bidders Subject: Addendum # 3 Solicitation #and Title 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) The following clarifications and changes are issued as an addendum identifying the following change (s) for the referenced solicitation: • Mandatory Pre-Bid Meeting Sign-In Sheet (see attachment) c: Liz Soriano Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation. (Signature) Date (Name of Firm) Addendum 3 Packet Page -405- 3/24/2015 16.A.7. Co ter County Administrative Services Division Procurement Services Invitation to Bid Date: January 20, 2015 From: Evelyn Colon, Procurement Strategist (239) 252-2667 (Telephone) (239) 252-2810 (FAX) evelyncolon(a�colliergov.net (Email) To: Prospective Vendors Subject: Solicitation 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) As requested by the Growth Management Division, the Collier County Board of County Commissioners Purchasing Department has issued this ITB for the sole intent and purpose of obtaining fair and competitive bid responses on the above referenced ITB. Please refer to the Public Notice included in this document for the time and date of the opening date. Any and all questions regarding this ITB must be asked online on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. All answers to questions will be posted on the noted website with electronic notification to all prospective bidders. We look forward to your participation in Collier County's competitive procurement process. cc: Liz Soriano, Project Manager Note: All ITB responses submitted must include one (1) original labeled MASTER, along with one exact duplicate copy, including all required forms. tu.rt e[t 2.cawc.. ID- Dpi •3_.,-1;,4o.,41 Trull East•14:;ples Flo Ai 34112-4951•t cu h,tgo,neupr f•as:nv 15-6369 Landscape Improvements for Airport Road(41 East to Couoar Drivel Packet Page -406- 3/24/2015 16.A.7. Invitation to Bid Index PUBLIC NOTICE 3 EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT 4 EXHIBIT II: GENERAL BID INSTRUCTIONS 7 EXHIBIT III: STANDARD PURCHASE ORDER TERMS AND CONDITIONS 13 EXHIBIT IV: ADDITIONAL ITB TERMS AND CONDITIONS 16 ATTACHMENT 1: VENDOR'S NON-RESPONSE STATEMENT 23 ATTACHMENT 2: VENDOR'S CHECK LIST 24 ATTACHMENT 3: VENDOR SUBMITTAL— BID RESPONSE FORM 25 ATTACHMENT 4: AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS 27 ATTACHMENT 5: IMMIGRATION LAW AFFIDAVIT CERTIFICATION 28 ATTACHMENT 6: VENDOR SUBSTITUTE W—9 99 ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS 30 EXHIBIT 1 —A: LANDSCAPE SPECIFICATIONS 32 15-6369 Landscape Improvements for Airport Road(41 East to Couoar Drivel 2 Packet Page-407- 3/24/2015 16.A.7. Collier County Administrative Services Division Procurement Services PUBLIC NOTICE Sealed bid responses for Solicitation 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) will be received electronically or manually only at the Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112 until 3:00 PM Collier County local time on February 13, 2015. ITB responses received after the stated time and date will not be accepted. Solicitation 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) Any and all questions regarding this ITB must be asked online on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. All answers to questions will be posted on the noted website with electronic notification to all prospective bidders. All !TB responses must be made on the official ITB response form included as part of this ITB and only available for download from the Collier County Purchasing Department Online Bidding System website noted herein. Solicitation documents obtained from sources other than Collier County Purchasing may not be accurate or current. Collier County encourages bidders to utilize recycled paper on all manual bid response submittals. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA BY: /s/Joanne Markiewicz Director, Procurement Services Publicly posted on the Collier County Purchasing Department website: www.colliergov.net/purchasing and in the lobby of the Purchasing Building on January 20, 2015. 15-6369 Landscape Improvements for Airport Road(41 East to Couaar Drivel 3 Packet Page -408- 3/24/2015 16.A.7. Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Growth Management Division (hereinafter, the "Division"), the Collier County Board of County Commissioners Purchasing Department (hereinafter, "County") has issued this Invitation to Bid (hereinafter, "ITB") with the intent of obtaining bids from interested and qualified firms in accordance with the terms, conditions and specifications stated or attached. The Vendor, at a minimum, must achieve the requirements of the Scope of Work and specifications stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Purchasing Ordinance. Brief Description of Purchase The work covered by this Contract requires a weekly servicing of roadway areas designated as described in the specification. This requires the furnishing all labor, equipment, materials and services necessary to satisfactorily perform grounds maintenance, as determined by the Project Manager or the designated Owner's Representative as follows. If the project's weekly services require more than one (1) day per week, then the weekly services shall be performed on consecutive days. Historically, County departments have spent approximately $200,000.00. Detailed Scope of Work See Exhibit A Award Criteria ITB award criteria is as follows: • All questions on the Bid document shall be answered as to price(s), time requirements, and required document submissions. • Award shall be based upon the responses to all questions on the Bid Response Page(s). • Further consideration may include but not be limited to, references, completeness of bid response and past performances on other County bids/projects. • Prices will be read in public exactly as input on the electronic bid response form or written on the manually submitted Bid Response Page(s) at the time of the bid opening; however, should an error in calculations occur whenever unit pricing and price extensions are requested, the unit price shall prevail. Mathematical miscalculations may be corrected by the County to reflect the proper response. • The County's Purchasing Department reserves the right to clarify a vendor's proposal prior to the award of the solicitation. • It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s) in accordance with the following methodology: Award will be to the lowest, qualified and responsive bidder based on the base bid plus alternates. The general criteria that will be used for the evaluation of this Bid is set forth in the General Bidding requirements along with the responses as stated on the Bid Proposal Pages. Award of Bid shall be made to the lowest, qualified and responsive Bidder. The Collier County Board of County Commissioners shall be the final judging authority as to which Bid best suits the needs and interests of Collier County. 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drivel 4 Packet Page -409- 3/24/2015 16.A.7. • Collier County reserves the right to select one, or more than one suppliers, however, it is the intent to select single awardee. • The contract will be in the form of a standard County Purchase Order. Term of Contract The contract term, if an award(s) is/are made is intended to be for one (1) year with three (3) one year renewal. Prices shall remain firm for the initial term of this contract. Price adjustments are dependent upon the consumer price index (CPI) over the past twelve (12) months, budget availability and program manager approval. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Timetable Event Date Issue Solicitation Notice January 20, 2015 Last Date for Receipt of Written Questions February 5, 2015 © 3:00PM Addendum Issued February 9, 2015 Solicitation Deadline Date and Time February 13, 2015 © 3:00PM Anticipated Evaluation of Submittals February 2015 Anticipated Board of County Commissioner's Contract Approval Date March 2015 Vendor Required Documents As a result of Collier County's substantial investment in the project's landscaping, the responsive Bidder shall: 1. Provide a copy of Landscape Contractor's and Irrigation or Unlimited Landscape Contractor's License in Collier County. 2. Provide verification of current projects (within the last five (5) years and still current) in landscaping maintenance business with total asset value of at least $2 million, such documentation may include but not limited to: Name of project, project description with specified maintenance requirements, name and phone number of contact person for that project. This documentation may include but not limited to number of trees, type and size of trees and palms. Provided number of plant beds and groundcover by type and variety. 3. Provide documentation of minimum five (5) years prior experience in the landscape grounds maintenance within the South Florida roadways (to be defined as the following Counties: Collier, Lee, Broward, Miami-Dade and West Palm Beach). Such documentation may include but not limited to: a. Project description and work specifications b. Time of performance c. Names and telephone numbers of individual references familiar with Bidder's project performance and area included in scope of work. d. Dollar amount of contract or project. 4. Provide a list of owned and/or leased equipment to include, but not limited to; date of manufacture, conditions, whether owned or leased and if leased, date of lease expiration. 5. Contractor to provide the name, IRS W-4 form and proof certification of the firm's employee qualifying the firm as to meeting the Collier County's Maintenance of Traffic policy requirements. The employees' social security information can be blacked out or deleted from form. 15-6369 Landscape Improvements for Airport Road(41 East to Conaar Drivel 5 Packet Page-410- 3/24/2015 16.A.7. 6. Provide documentation of minimum of five (5) years experience in Operation of Motorola Irrigation Control Systems. Documentation may include list of projects that were maintained with the Motorola irrigation Control System and must also include contract or project responsibilities and scope of work. 7. Provide proof of Maintenance of Traffic Certification, and have at least five (5) years experience in setting up MOT. 8. Subcontractors will not be allowed in this bid. 9. Provide the following: a. Valid State of Florida Pesticide License that complies with all Federal, State (Chapter 482) and local laws and regulations. b. Bachelor degree in Ornamental Horticulture and/or Entomology or the equivalent practical experience approved by the Project Manager. c. Current Contractor's Occupational License for Pest Control Service. 10. Documentation of certified arborist on staff. 11. Attachments: • Attachment 2: Vendor's Check List • Attachment 3: Vendor Bid Response Form • Attachment 4: Local Vendor Preference • Attachment 5: Immigration Law Affidavit • Attachment 6: Vendor Substitute W-9 • Attachment 7: Insurance and Bonding Requirement 15-6369 Landscape Improvements for Airport Road(41 East to Couoar Drivel 6 Packet Page -411- 3/24/2015 16.A.7. Exhibit II: General Bid Instructions 1. Purpose/Objective As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier County Board of County Commissioners Purchasing Department (hereinafter, the County) has issued this Invitation to Bid (hereinafter, the "ITB", or"Bid") with the sole purpose and intent of obtaining bid responses from interested and qualified firms in accordance with the terms, conditions, and specifications stated and/or attached herein/hereto. The successful vendor will hereinafter be referred to as the "Vendor" All bids must be submitted on the Bid form furnished by the County noted in Attachments 2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly signed. Vendor is responsible to read and follow the instructions very carefully, as any misinterpretation or failure to comply with these instructions could lead to the bid submitted as being rejected as non-responsive. 2. Pricing Vendors must provide unit prices using the unit of measured specified by the County. All prices will remain firm for a period of one hundred and eighty (180) calendar days from date of bid opening. After award by the Board of County Commissioners, prices may only be adjusted as outlined in Exhibit I: Term of Contract. 3. Alternate Bid Pricing In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted price will be the basis for the rejection of the submitted bid response. All bids responses received without pricing for all alternates as listed will be considered technically non-responsive and will not be considered for award. 4. Equal Product Manufacturer's name, brand name and/or model number are used in these specifications for the purpose of establishing minimum requirements of level of quality, standards of performance and/or design required, and is in no way intended to prohibit the bidding of other manufacturer's items of equal or similar material. An equal or similar product may be bid, provided that the product is found to be equal or similar in quality, standard of performance, design, etc. to the item specified. Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid as equal or similar. Equal product samples, if required for evaluation, and at no cost to the County, must be submitted with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless samples are delivered to specified address by bid due date. The County shall be sole judge of equality or similarity, and its decision shall be final in the best interest. 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drivel 7 Packet Page -412- 3/24/2015 16.A.7. 5. Discounts Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be considered in the award of tie bids. In no instance should payment terms less than fifteen (15) calendar days be offered. 6. Exceptions Vendors taking exception to any part or section of these specifications shall indicate such exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully comply with the specifications as written. The County, at its sole discretion, shall determine if the exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for rejection of bid proposal. 7. Addenda The County reserves the right to formally amend and/or clarify the requirements of the bid specifications where it deems necessary. Any such addendum/clarification shall be in writing and shall be distributed electronically to all parties who received the original bid specifications prior to the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through a notice of addendum or questions and answers to all vendors registered under the applicable commodity code(s) at the time when the original ITB was released, as well as those vendors who downloaded the ITB document. Additionally, all addendums are posted on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. Before submitting a bid response, please make sure that you have read all, understood clearly and complied completely with any changes stated in the addenda as failure to do so may result in the rejection of your submittal. 8. Bid Submission All electronic bids shall be submitted online via the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. All paper bids shall be submitted to the County Procurement Director, Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112, by the date and time as stated in the Legal Notice. The County assumes no responsibility for bid responses received after the due date and time, or at any office or location other than that specified herein, whether due to mail delays, courier mistakes, mishandling, inclement weather or any other reason. Late bid responses shall be returned unopened, and shall not be considered for award. All bids submitted manually must be an original and one exact duplicate copy and placed in a sealed envelope, and plainly marked as follows: • The due date and time of receipt of the bids by the County Procurement Director. • The number of the bid and the bid title. All bids sent by courier service must have the bid number and title on the outside of the courier packet. Vendors who wish to receive copies of bids after the bid opening may view and download same from the Collier County Purchasing Department Internet bid site. 15-6369 Landscape Improvements for Airport Road(41 East to Colmar Drivel 8 Packet Page-413- 3/24/2015 16.A.7. 9. Questions if the vendor should be of the opinion that the meaning of any part of the Bid Document is doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement Strategist before the bid opening date. Direct questions related to this ITB only to the Collier County Purchasing Department Internet website: www.colliergov.net/bid. Questions will not be answered after the date noted on the ITB. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Purchasing Department Online Bidding System website. For general questions, please call the referenced Procurement Strategist identified in the Public Notice. 10. Protests Any prospective vendor/ proposer who desires to protest any aspect(s) or provision(s) of the solicitation (including the form of the solicitation documents or procedures) shall file their protest with the Procurement Director prior to the time of the bid opening strictly in accordance with the County's then current purchasing ordinance and policies. 11. Rejection and Waiver The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to select the bid that best meets the requirements of the County. Vendors whose bids, past performance or current status do not reflect the capability, integrity or reliability to fully and in good faith perform the requirements denoted may be rejected as non- responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide all required information, documents or materials may be rejected as non-responsive. 12. Local Vendor Preference (LVP) The Collier County Board of County Commissioners has adopted a Local Preference policy to enhance the opportunities of local businesses to receive awards of Collier County contracts. Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. Under this solicitation, bidders desiring to receive local preference will be invited and required to affirmatively state and provide documentation as set forth in the solicitation in support of their status as a local business. Any bidder who fails to submit sufficient documentation with their bid 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drivel 9 Packet Page-414- 3/24/2015 16.A.7. offer shall not be granted local preference consideration for the purposes of that specific contract award. Except where federal or state law, or any other funding source, mandates to the contrary, Collier County ald IIICS and instrumentalities, will give preference to local businesses in the following manner. Competitive bid (local price match option). Each formal competitive bid solicitation shall clearly identify how the price order of the bids received will be evaluated and determined. When a qualified and responsive, non-local business submits the lowest price bid, and the bid submitted by one or more qualified and responsive local businesses is within ten percent of the price submitted by the non-local business, then the local business with the apparent lowest bid offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the price(s), less one (1) dollar, offered by the overall lowest, qualified and responsive bidder. In such instances, staff shall first verify if the lowest non-local bidder and the lowest local bidder are in fact qualified and responsive bidders. Next, the Purchasing Department shall determine if the lowest local bidder meets the requirements of Fla. Stat. Sec.287.087 (Preferences to businesses with drug-free workplace programs). If the lowest local bidder meets the requirements of Fla. Stat. Sec. 287.087, the Purchasing Department shall invite the lowest local bidder to submit a matching offer, less one (1) dollar, within five (5) business days thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid, less one (1) dollar, from the lowest non-local bidder tendered previously, then award shall be made to the local bidder. If the lowest local bidder declines or is unable to match the lowest non-local bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the lowest local bidder does not meet the requirement of Fla. Stat. Sec 287.087, and the lowest non-local bidder does, award will be made to the bidder that meets the requirements of the reference state law. Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a Local Business which is included as part of this solicitation. Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude said Bidder from being considered for local preference on this solicitation. A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one (1) year. The County may, as it deems necessary, conduct discussions with responsible bidders determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. 13. Lobbying All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied either individually or collectively about a project for which a firm has submitted a bid. Firms and their agents are not to contact members of the County Commission for such purposes as meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to final Board approval, no firm or its agent shall contact any other employee of Collier County with the exception of the Purchasing Department. 14. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501) 15. In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and 15-6369 Landscape Improvements for Airport Road(41 East to Couoar Drivel 10 Packet Page-415- 3/24/2015 16.A.7. provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 16. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence and the executed affidavit the bidder's /vendor's proposal may be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 17. General information When it is deemed by the County that a bid cannot be awarded as originally intended, the County reserves the right to award this bid through an approach which is the best interest of the County. 15-6369 Landscape Improvements for Airport Road(41 East to Colmar Drivel 11 Packet Page -416- 3/24/2015 16.A.7. Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying as low bid, the County shall ask vendors to submit certification that they have a drug-free workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said certification; the County will give local vendor preference. 18. Bid Award Process Award of contract will be made by the Board of County Commissioners in public session. Award shall be made in a manner consistent with the County's Purchasing Ordinance. Award recommendations will be posted outside the offices of the Purchasing Department as well as on the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the County Commission meetings. Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Procurement Director within two (2) calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Procurement Director. 15-6369 Landscape Improvements for Airport Road(41 East to Couoar Drivel 12 Packet Page-417- 3/24/2015 16.A.7. Exhibit Ill: Standard Purchase Order Terms and Conditions 1. Offer actual receipt of the goods by the COUNTY This offer is subject to cancellation by the nonetheless remain with VENDOR. COUNTY without notice if not accepted by b) No charges will be paid by the COUNTY for VENDOR within fourteen (14) days of issuance. packing, crating or cartage unless otherwise specifically stated in this Purchase Order. 2. Acceptance and Confirmation Unless otherwise provided in Purchase This Purchase Order (including all documents Order, no invoices shall be issued nor attached to or referenced therein) constitutes payments made prior to delivery. Unless the entire agreement between the parties, unless freight and other charges are itemized, any otherwise specifically noted by the COUNTY on discount will be taken on the full amount of the face of this Purchase Order. Each delivery of invoice. goods and/or services received by the COUNTY c) All shipments of goods scheduled on the from VENDOR shall be deemed to be upon the same day via the same route must be terms and conditions contained in this Purchase consolidated. Each shipping container must Order. be consecutively numbered and marked to show this Purchase Order number. The No additional terms may be added and Purchase container and Purchase Order numbers must Order may not be changed except by written be indicated on bill of lading. Packing slips instrument executed by the COUNTY. VENDOR must show Purchase Order number and is deemed to be on notice that the COUNTY must be included on each package of less objects to any additional or different terms and than container load (LCL) shipments and/or conditions contained in any acknowledgment, with each car load of equipment. The invoice or other communication from VENDOR, COUNTY reserves the right to refuse or notwithstanding the COUNTY'S acceptance or return any shipment or equipment at payment for any delivery of goods and/or VENDOR'S expense that is not marked with services, or any similar act by VENDOR. Purchase Order numbers. VENDOR agrees to declare to the carrier the value of any 3. Inspection shipment made under this Purchase Order All goods and/or services delivered hereunder and the full invoice value of such shipment. shall be received subject to the COUNTY'S d) All invoices must contain the Purchase Order inspection and approval and payment therefore number and any other specific information as shall not constitute acceptance. All payments are identified on the Purchase Order. Discounts subject to adjustment for shortage or rejection. of prompt payment will be computed from the All defective or nonconforming goods will be date of receipt of goods or from date of returned pursuant to VENDOR'S instruction at receipt of invoices, whichever is later. VENDOR'S expense. Payment will be made upon receipt of a proper invoice and in compliance with To the extent that a purchase order requires a Chapter 218, Fla. Stats., otherwise known as series of performances by VENDOR, the the "Local Government Prompt Payment COUNTY prospectively reserves the right to Act," and, pursuant to the Board of County cancel the entire remainder of the Purchase Commissioners Purchasing Policy. Order if goods and/or services provided early in the term of the Purchase Order are 5. Time Is Of the Essence non-conforming or otherwise rejected by the Time for delivery of goods or performance of COUNTY. services under this Purchase Order is of the essence. Failure of VENDOR to meet delivery 4. Shipping and Invoices schedules or deliver within a reasonable time, as a) All goods are FOB destination and must be interpreted by the COUNTY in its sole judgment, suitably packed and prepared to secure the shall entitle the COUNTY to seek all remedies lowest transportation rates and to comply available to it at law or in equity. VENDOR with all carrier regulations. Risk of loss of agrees to reimburse the COUNTY for any any goods sold hereunder shall transfer to expenses incurred in enforcing its rights. the COUNTY at the time and place of VENDOR further agrees that undiscovered delivery; provided that risk of loss prior to delivery of nonconforming goods and/or services 15-6369 Landscape Improvements for Airport Road(41 East to Couaar Drivel 13 Packet Page-418- 3/24/2015 16.A.7. is not a waiver of the COUNTY'S right to insist including but not limited to attorneys' fees, arising upon further compliance with all specifications. from, caused by or related to the injury or death of any person (including but not limited to 6. Changes employees and agents of VENDOR in the The COUNTY may at any time and by written performance of their duties or otherwise), or notice make changes to drawings and damage to property (including property of the specifications, shipping instructions, quantities COUNTY or other persons), which arise out of or and delivery schedules within the general scope are incident to the goods and/or services to be of this Purchase Order. Should any such change provided hereunder. increase or decrease the cost of, or the time required for performance of the Purchase Order, 11. Warranty of Non-Infringement an equitable adjustment in the price and/or VENDOR represents and warrants that all goods delivery schedule will be negotiated by the sold or services performed under this Purchase COUNTY and VENDOR. Notwithstanding the Order are: a) in compliance with applicable laws; foregoing, VENDOR has an affirmative obligation b) do not infringe any patent, trademark, to give notice if the changes will decrease costs. copyright or trade secret; and c) do not constitute Any claims for adjustment by VENDOR must be unfair competition. made within thirty (30) days from the date the change is ordered or within such additional VENDOR shall indemnify and hold harmless the period of time as may be agreed upon by the COUNTY from and against any and all claims, parties. including claims of negligence, costs and expense, including but not limited to attorneys' 7. Warranties fees, which arise from any claim, suit or VENDOR expressly warrants that the goods proceeding alleging that the COUNTY'S use of and/or services covered by this Purchase Order the goods and/or services provided under this will conform to the specifications, drawings, Purchase Order are inconsistent with VENDOR'S samples or other descriptions furnished or representations and warranties in section 11 (a). specified by the COUNTY, and will be of satisfactory material and quality production, free If any claim which arises from VENDOR'S breach from defects and sufficient for the purpose of section 11 (a) has occurred, or is likely to intended. Goods shall be delivered free from any occur, VENDOR may, at the COUNTY'S option, security interest or other lien, encumbrance or procure for the COUNTY the right to continue claim of any third party. These warranties shall using the goods or services, or replace or modify survive inspection, acceptance, passage of title the goods or services so that they become and payment by the COUNTY. non-infringing, (without any material degradation in performance, quality, functionality or additional 8. Statutory Conformity cost to the COUNTY). Goods and services provided pursuant to this Purchase Order, and their production and 12. Insurance Requirements transportation shall conform to all applicable The VENDOR, at its sole expense, shall provide laws, including but not limited to the Occupational commercial insurance of such type and with such Health and Safety Act, the Federal terms and limits as may be reasonably Transportation Act and the Fair Labor Standards associated with the Purchase Order. Providing Act, as well as any law or regulation noted on the and maintaining adequate insurance coverage is face of the Purchase Order. a material obligation of the VENDOR. All insurance policies shall be executed through 9. Advertising insurers authorized or eligible to write policies in No VENDOR providing goods and services to the the State of Florida. COUNTY shall advertise the fact that it has contracted with the COUNTY for goods and/or 13. Compliance with Laws services, or appropriate or make use of the In fulfilling the terms of this Purchase Order, COUNTY'S name or other identifying marks or VENDOR agrees that it will comply with all property without the prior written consent of the federal, state, and local laws, rules, codes, and COUNTY'S Purchasing Department. ordinances that are applicable to the conduct of its business. By way of non-exhaustive example, this shall include the American with Disabilities 10. Indemnification Act and all prohibitions against discrimination on VENDOR shall indemnify and hold harmless the the basis of race, religion, sex creed, national COUNTY from any and all claims, including origin, handicap, marital status, or veterans' claims of negligence, costs and expenses, status. Further, VENDOR acknowledges and 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drivel 14 Packet Page -419- 3/24/2015 16.A.7. without exception or stipulation shall be fully notice to the VENDOR. This Purchase Order responsible for complying with the provisions of may be terminated immediately by the COUNTY the Immigration Reform and Control Act of 1986 for breach by VENDOR of the terms and as located at 8 U.S.C. 1324, et seq. and conditions of this Purchase Order, provided that regulations relating thereto, as either may be COUNTY has provided VENDOR with notice of amended. Failure by the awarded firm(s) to such breach and VENDOR has failed to cure comply with the laws referenced herein shall within 10 days of receipt of such notice. constitute a breach of the award agreement and the County shall have the discretion to 19. General unilaterally terminate said agreement a) This Purchase Order shall be governed by immediately. Any breach of this provision may the laws of the State of Florida. The venue be regarded by the COUNTY as a material and for any action brought to specifically enforce substantial breach of the contract arising from any of the terms and conditions of this this Purchase Order. Purchase Order shall be the Twentieth Judicial Circuit in and for Collier County, 14. Force Majeure Florida Neither the COUNTY nor VENDOR shall be b) Failure of the COUNTY to act immediately in responsible for any delay or failure in response to a breach of this Purchase Order performance resulting from any cause beyond by VENDOR shall not constitute a waiver of their control, including, but without limitation to breach. Waiver of the COUNTY by any war, strikes, civil disturbances and acts of nature. default by VENDOR hereunder shall not be When VENDOR has knowledge of any actual or deemed a waiver of any subsequent default potential force majeure or other conditions which by VENDOR. will delay or threatens to delay timely c) All notices under this Purchase Order shall performance of this Purchase Order, VENDOR be sent to the respective addresses on the shall immediately give notice thereof, including all face page by certified mail, return receipt relevant information with respects to what steps requested, by overnight courier service, or by VENDOR is taking to complete delivery of the personal delivery and will be deemed goods and/or services to the COUNTY. effective upon receipt. Postage, delivery and other charges shall be paid by the sender. A 15. Assignment party may change its address for notice by VENDOR may not assign this Purchase Order, written notice complying with the nor any money due or to become due without the requirements of this section. prior written consent of the COUNTY. Any d) The Vendor agrees to reimbursement of any assignment made without such consent shall be travel expenses that may be associated with deemed void. this Purchase Order in accordance with Florida Statute Chapter 112.061, Per Diem 16. Taxes and Travel Expenses for Public Officers, Goods and services procured subject to this employees and authorized persons. Purchase Order are exempt from Florida sales e) In the event of any conflict between or and use tax on real property, transient rental among the terms of any Contract Documents property rented, tangible personal purchased or related to this Purchase Order, the terms of rented, or services purchased (Florida Statutes, the Contract Documents shall take Chapter 212), and from federal excise tax. precedence over the terms of the Purchase Order. To the extent any terms and /or 17. Annual Appropriations conditions of this Purchase Order duplicate The COUNTY'S performance and obligation to or overlap the Terms and Conditions of the pay under this Purchase Order shall be Contract Documents, the provisions of the contingent upon an annual appropriation of Terms and/or Conditions that are most funds. favorable to the County and/or provide the greatest protection to the County shall 18. Termination govern. This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 15 Packet Page-420- 3/24/2015 16.A.7. Exhibit IV: Additional ITB Terms and Conditions 1. Additional Items and/or Services Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Purchasing Ordinance. 2. Conflict of Interest Vendor shall provide a list of any businesses and/or organizations to which the firm has any affiliation or obligations within the past five (5) years; whether paid or donated, which could be construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 3. Vendor Performance Evaluation Collier County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of$25,000. To this end, vendors will be evaluated on their performance upon completion/termination of agreement. 5. Use of Subcontractors Bidders on any service related project, including construction, must be qualified and directly responsible for 60% or more of the solicitation amount for said work. 6. Deductions for Non-Performance The County reserves the right to deduct a portion of any invoice for goods not delivered, or services not performed in accordance with requirements, including required timeframe. The County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies directly related to the Vendor's non-performance. 4. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 5. Environmental Health and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 16 Packet Page-421- 3/24/2015 16.A.7. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This provision is non-negotiable by any department and/or Vendor. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 6. Florida Wood Products The Vendor/Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and other forest products produced and manufactured in the State of Florida as long as the price, fitness and quality are equal. 7. Public Records Compliance The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes, rules, regulations and requirements of any governmental agencies. 8. Standards of Conduct The Vendor shall employ people to work on County projects who are neat, clean, well-groomed and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent employees who are physically capable of performing their employment duties. The County may require the Vendor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best interest of the County. 9. Licenses The Vendor is required to possess the correct professional and other licenses, and any other authorizations necessary to perform the required work pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of all the required licenses must be submitted with the bid response indicating that the entity bidding, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the ITB documents. Failure on the part of any vendor to supply this documentation with their bid response may be grounds for deeming vendor non-responsive. A Vendor with an office within Collier County is required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain "active" in Collier County. Questions regarding professional licenses should be directed to Contractor Licensing, Community Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required Business Tax Receipt (formerly known as Occupational Licenses) should be directed to the Tax Collector's Office at (239) 252-2477. 10. Protection of Property 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 17 Packet Page -422- 3/24/2015 16.A.7. The Vendor shall ensure that the service is performed in such manner as to not damage any property. In the event damage occurs to any property as a direct result of the Vendor or their Sub vendor in the performance of the required service, the Vendor shall repair/replace, to the County's satisfaction, damaged property at no additional cost to the County. If the damage caused by the Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will be deducted from the monies due the Vendor. The County's project manager, shall coordinate with the Vendor/ Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 11. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 12. Invoice and Payments Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerk(a�collierclerk.com. Collier County, in its sole discretion, will determine the method of payment for goods and/or services as part of this agreement. Payment methods include: • Traditional — payment by check, wire transfer or other cash equivalent. • Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges (credit card transaction fees) as a result of using the County's credit card for transactions relating to this solicitation. The County will entertain bids clearly stating pricing for standard payment methods. An additional separate discounted price for traditional 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 18 Packet Page-423- 3/24/2015 16.A.7. payments may be provided at the initial bid submittal if it is clearly marked as an "Additional Cash Discount." Upon execution of the Contract and completion of each month's work, payment requests may be submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for payment without prior approval from the Project manager. All invoices should be submitted within the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment) unless specifically authorized by the Project Manager. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non- payment under the legal doctrine of"'aches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 13. Survivability Purchase Orders: The Consultant/Contractor/Vendor agrees that any Purchase Order that extends beyond the expiration date of the original Solicitation 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Purchase Order. 14. Insurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in Attachment 3 of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 19 Packet Page-424- 3/24/2015 16.A.7. Certificates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in Attachment 3, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 20 Packet Page-425- 3/24/2015 16.A.7. 15. Collier County Information Technology Requirements All vendor access will be done via VPN access only. All access must comply with current published County Manager Agency (CMA) policies. Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon request from the Information Technology Department. All vendors will be required to adhere to IT policies for access to the County network. Vendors are required to notify the County in writing twenty-four(24) hours in advance as to when access to the network is planned. Included in this request must be a detailed work plan with actions that will be taken at the time of access. The County IT Department has developed a Technical Architecture Requirements Document that is required to be filled out and submitted with your bid response. This document can be found on the Collier County Purchasing Department website: www.colliergov.net/purchasing. On the left hand side of the menu, click on CC Technical Requirements. If this document is not submitted with your bid response, your bid response may be deemed non- responsive. 16. Security and Background Checks If required, Vendor/ Contractor/ Proposer shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department, and drug testing for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four(4) years. 17. Maintenance of Traffic Policy For all projects that are conducted within a Collier County Right-of-Way, the Vendor shall provide and erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed in the Florida Department of Transportation's Design Standards (DS) on state roadways. These projects shall also comply with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein by reference. Copies are available through the Risk Management and/or Purchasing Departments and are available on-line at colliergov.net/purchasing. The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway & Traffic Design Standards Indexes, or other related documents, so to become familiar with their requirements. Strict adherence to the requirements of the Maintenance of Traffic ("MOT") policy will be enforced under this Contract. All costs associated with the Maintenance of Traffic shall be included on the line item on the bid page. If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of Award. 18. Debris Vendor shall be responsible for the removal and disposal of all debris from the site and the cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable materials resulting from their work and as work progresses; or upon the request of the County's representative, shall remove and dispose such debris and materials from the property. The Vendor shall leave all affected areas as they were prior to beginning work. 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 21 Packet Page -426- 3/24/2015 16.A.7. 19. Direct Material Purchase The County reserves the right to require Vendor to assign some or all of its agreements with material suppliers directly to the County. Any such goods and/or materials purchased by the County pursuant to such an assignment of a material supply agreement shall be referred to as "County Furnished Materials" and the responsibilities of both the County and the Vendor relating to said materials shall be governed by the terms and conditions of this solicitation. Additionally, the County at its sole option may choose to purchase some or all of the goods and/or materials from other suppliers. In either instance the County may require the following information from the Vendor: • Required quantities of material. • Specifications relating to goods and/or materials required for job including brand and/or model number or type if applicable • Pricing and availability of goods and/or materials provided under Vendor's agreements with material suppliers 20. Grant Compliance The purchase of any goods and/or services that are funded through Federal Grant Appropriations, the State of Florida, or any other public or private foundations shall be subject to the compliance and reporting requirements of the granting agency. 21. Equipment Vendor shall have available and in good working condition, the necessary equipment to perform the required service. If required, the Vendor shall supply a list of equipment and an hourly rate for each. Hourly rates will commence once equipment arrives at the service site. In the event that additional specialized and/or heavy equipment (backhoe, crane, mudhog, etc.) is needed, the Project Manager must be notified in advance for approval. The reimbursement of additional equipment expense shall be at cost and will commence once equipment arrives at the service site. The County reserves the right to request and obtain documentation of the Vendor's cost, and to withhold payments until documentation is provided. The scope of these specifications is to ensure the delivery of a complete unit ready for operation. Omission of any essential detail from these specifications does not relieve the Vendor from furnishing a complete unit. All equipment must be new and of current manufacture in production at the time of bid opening, and carry standard warranties. At the time of delivery, at least two (2) complete shop repair manuals and parts lists must be furnished with each type of equipment. Vendor must service all equipment prior to delivery and/or acceptance by the County. 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 22 Packet Page-427- 3/24/2015 16.A.7. ter County Administrative Services Division Procurement Services Attachment 1: Vendor's Non-Response Statement The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to the Procurement Strategist listed on the first page or mail to: Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 3411. We are not responding to this ITB for the following reason(s): Solicitation # and Title: 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) �I Services requested not available through our company. ❑ Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood (too vague, rigid, etc.) ❑ Project is too small. • Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: Other reason(s): Firm's Complete Legal Name Address City, State, Zip Telephone Number FAX Number Signature/Title 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 23 Packet Page -428- 3/24/2015 16.A.7. C of er County Administrative Services Division Procurement Services Attachment 2: Vendor's Check List IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces indicated and return with bid. Vendor should check off each of the following items as the necessary action is completed: 1. The Bid has been signed. 2. The Bid prices offered have been reviewed. 3. The price extensions and totals have been checked. 4. The payment terms have been indicated. 5. Any required licenses, drawings, descriptive literature, etc. have been included. 6. Any delivery information required is included. 7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has been included. 8. Addendum have been signed and included, if applicable. 9. Affidavit for Claiming Status as a Local Business, if applicable. 10. Immigration Affidavit certification and the company's E-Verify profile page or memorandum of understanding. 11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. 12. The mailing envelope must be addressed to: Procurement Director Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 11. The mailing envelope must be sealed and marked with: • Solicitation: 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) • Opening Date: February 13, 2015 @ 3:00PM 12. The bid will be mailed or delivered in time to be received no later than the specified opening date and time. (Otherwise bid cannot be considered.) 13. If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded. ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Company Name Signature &Title Date 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 24 Packet Page -429- 3/24/2015 16.A.7. Co er County Administrative Services Division Procurement Services Attachment 3: Vendor Submittal — Bid Response Form FROM: Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is made without connection with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this Bid is accepted, to contract, either by a County issued purchase order or formal contract, to comply with the requirements in full in accordance with the terms, conditions and specifications denoted herein, according to the following unit prices: * * * SEE FOLLOWING PAGES * * Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: % Days; Net_ Days ® Bid Response Form is electronic. Please input your prices online. n Bid Response is as follows: Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid response pages. The undersigned do agree that should this Bid be accepted, to execute a formal contract, if required, and present the formal contract to the County Procurement Director for approval within fifteen (15) days after being notified of an award. 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 25 Packet Page-430- 3/24/2015 16.A.7. IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of 20 , in the County of , in the State of Firm's Complete Legal Name Address City, State, Zip Florida Certificate of Authority Document Number Federal Tax Identification Number CCR #or CAGE Code Telephone Number FAX Number Signature /Title Type Name of Signature Date Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 26 Packet Page -431- 3/24/2015 16.A.7. Co 'er Cor . .ty Administrative Services Division Procurement Services Attachment 4: Affidavit for Claiming Status as a Local Business Solicitation: 15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) (Check Appropriate Boxes Below) State of Florida (Select County if Vendor is described as a Local Business ❑ Collier County ❑ Lee County Vendor affirms that it is a local business as defined by the Purchasing Ordinance of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in the Collier County Purchasing Ordinance: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a"local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way.This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County.Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a"local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year Vendor must complete the following information: Year Business Established in ECollier County or❑ Lee County: Number of Employees(Including Owner(s)or Corporate Officers): Number of Employees Living in ❑ Collier County or❑ Lee(Including Owner(s)or Corporate Officers): If requested by the County,vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: Date: Collier or Lee County Address: Signature: Title: STATE OF FLORIDA ❑ COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public,for the above State and County, on this Day of 20 Notary Public My Commission Expires (AFFIX OFFICIAL SEAL) 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 27 Packet Page -432- 3/24/2015 16.A.7. _co _er Coi ity Administrative Services Division Procurement Services Attachment 5: Immigration Law Affidavit Certification Solicitation #and Title:15-6369 Landscape Improvements for Airport Road (41 East to Cougar Drive) This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/ Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/ Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of 20_, by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 28 Packet Page-433- 3/24/2015 16.A.7. Coder County Administrative Services Division Procurement Services Attachment 6: Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address City State Zip Telephone FAX Email Order Information Remit/Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status (check only one) _individual/Sole Proprietor _Corporation _Partnership Tax Exempt(Federal income tax-exempt entity Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D =Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drive) 29 Packet Page-434- 3/24/2015 16.A.7. Co ,er County Administrative Services Division Procurement Services Attachment 7: Insurance and Bonding Requirements Insurance I Bond Type Required Limits 1. ® Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $500,000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law, the ContractorNendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. 4. ® Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage, Owned/Non-owned/Hired; Automobile Included 5. ❑ Other insurance as ❑ Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate • $2,000,000 each claim and in the aggregate ❑ Project Professional Liability $ Per Occurrence 15-6369 Landscape Improvements for Airport Road(41 East to Couaar Drivel 30 Packet Page -435- 3/24/2015 16.A.7. ❑ Valuable Papers Insurance $ Per Occurrence 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty (30) Days Cancellation Notice required. LJB 11/18/2014 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Date Vendor Signature Print Name Insurance Agency Agent Name Telephone Number 15-6369 Landscape Improvements for Airport Road(41 East to Couaar Drivel 31 Packet Page -436- 3/24/2015 16.A.7. Exhibit A: SCOPE OF SERVICES These specifications are intended to provide the information by which prospective bidders may understand the minimum requirements of Collier County relative to entering into a Contract to furnish, deliver and provide services related to Landscape Maintenance for Collier County Arterial Road Rights-of-Way within the boundaries of "Airport-Pulling Road (US 41 East to Cougar Drive)" All sections of the General Specifications may not be applicable to all roadway segments listed. The work covered by this Contract requires a weekly servicing of roadway areas designated as Airport-Pulling Road (US 41 East to Cougar Drive). This requires the furnishing all labor, equipment, materials and services necessary to satisfactorily perform grounds maintenance, as determined by the Contract Manager or the designated Owner's Representative. If the project's weekly services require more than one (1) day per week, then the weekly services shall be performed on consecutive days. The area of work included in these specifications are located as described below and/or as shown on the plans attached to these specifications to include sidewalks, curbing, guardrails, landscaping, irrigation observation as described in this contract, CAT benches and shelters, being described as follows: Airport-Pulling Road (US 41 East to Cougar Drive) Areas of Work: a) Improved medians 1-51 b) All side right-of-way areas on Airport-Pulling Road from US 41 East to Cougar Drive. MOWING AND EDGING Mowing and edging shall include medians as well as those areas, if existing, along the outside edge of the sidewalks of adjacent properties that are not currently maintained by the property owners. Right-of-Way mowing and/or weed control is required from back of curb or sidewalk to the Right-of-Way line (in most cases the wooden power pole). Swale areas must be kept under control throughout the entire year. Prior to mowing, all trash, palm fronds, horticultural and non-horticultural debris shall be removed prior to mowing the grass. This includes all types of grass: St. Augustine, Bahia, and any other type of grass or weed within the right of way. All turf shall be mowed with mulching type mower equipment to eliminate the need to bag and transport grass clippings. The guard on the mulching mowers must always be kept on to reduce the risk of objects and clippings being thrown onto pavement, vehicles and pedestrians. Should bagging be necessary, the bagged clippings shall be collected and removed at no additional cost to the County. Grass shall be cut at a height no less than three and one half inches (3 1/2"). The approximate frequency of cutting will be weekly or fifty-two (52) times for St. Augustine grass and twenty-six (26) times for Bahia grass. The number of mowing services may be modified by the Project Manager or by seasonal weather conditions at the Project Manager's discretion. The height of the grass blade shall not exceed six (6) inches in height. The Contractor shall use or alternate mowing practices, patterns, or equipment within narrow turf areas so not to create wheel ruts or worn areas in the turf. Any areas of turf that become 15-6369 Landscape Improvements for Airport Road(41 East to Couoar Drivel 32 Packet Page-437- 3/24/2015 16.A.7. water soaked during the period of this Contract shall be mowed with twenty-one inch (21" +/-) diameter hand walk behind type mowers to prevent wheel ruts in the turf caused by heavier type Jell°self-propelled p opelled rider mowers. The Contractor shall be responsible for repairing any ruts caused rV 1 V I IV VI IIIV YVI J. The VV11�1 f.w VlVl by their mowers at no additional costs to the County. The Contractor is to avoid mowing in a way that will project grass clippings, small rocks, and miscellaneous debris into oncoming traffic. Mechanical edging of the turf shall be done with each mowing along all sidewalk edges, back of concrete curbs, around all plant beds, utility service boxes, street light bases, sign posts, headwalls, guardrails, timer pedestals, posts and trees. Metal blade edging is not permitted along plant bed and turf edges where an underground irrigation system is present. Mechanical metal blade edging is permitted along back of curbing. Grass root runners extending into the mulched areas, sidewalks or curbs shall be cut and removed when the edging is performed. Edging will also be required in all turf areas around isolated trees, sprinkler heads, valve boxes, shrubs, sign posts, manholes, etc. where they exist. All debris on streets, sidewalks or other areas resulting from edging shall be removed. Swales and dry retention areas must be mowed and/or weed trimmed. No herbicide shall be used for edging. A full singular mowing service shall include: trash removal, mowing, and edging of the entire project. TRASH REMOVAL With each service, all site areas shall be cleaned by removing all trash or debris to include, but not be limited to: paper, bottles, cans, other trash, and horticultural debris. All debris or trash pick-ups shall be performed prior to mowing in all turf areas. The disposal of all trash and debris must be at a proper landfill or disposal site. All disposal fees, tipping or charges are to be included in the Contract Bid Price. STREET CLEANING All sidewalks, curbing and/or gutters including a four foot (4') area from the face of the gutters, curb including turn lanes, medians and sidewalk areas shall be cleaned after each service to remove any accumulation of debris or objectionable growth to maintain a neat and safe condition. All sidewalks shall be blown clean, but no clippings or other debris shall be blown or allowed to be deposited on other adjacent property or accumulate on right-of-way areas. Blowing shall be directed toward the existing landscape median or grass and not to roadways, paved areas or traffic. WEEDING Weeding of plant beds, sidewalks (asphalt, concrete paver), guardrail bases, tree grates, curb joints and other mulched areas by chemical and/or hand removal will be performed weekly or as necessary to provide a weed free and well maintained area. The pH of water used in mix must be adjusted to meet the manufacturer recommendations and water pH and method must be documented and provided to the Project Manager as requested. Blue tracker shall be required when spraying round-up. All areas including but not limited to sidewalks, curbs, traffic separator, brick paver and etc must be completed at 100% for payment. GENERAL SITE PRUNING For this site, general site pruning shall be defined as the pruning of any plant's foliage below a ten foot (10') height. All groundcovers, shrubs, canopy trees (except magnolias) and palms up to a ten foot (10') height, shall be inspected and pruned on a weekly or an as needed basis, so as 15-6369 Landscape Improvements for Airport Road(41 East to Conaar Drivel 33 Packet Page-438- 3/24/2015 16.A.7. to maintain the proper or required heights for visibility, vehicular movement purposes and desired shape or form as determined by the Project Manager or the Owner's Representative. Pruning shall also include removal of water sprouts, suckers and any dead or diseased foliage or branches. All groundcovers and shrubs shall be maintained at the required height as specified by the Project Manager may be to a maximum of 36", with the exceptions of sight windows when the height needs to be maintained at a maximum of 18"-24". All groundcovers and shrubs are to be pruned to a height of 18" by October 1 of each year prior to possible cooler temperatures, and/or to ensure blooming plants at the proper elevation during the heavy traffic season. Shrub pruning should be done consistently throughout each median for all shrub types that require pruning so that landscape gives the appearance of continuity throughout that median and the entire project. For example, all shrubs within the turnlane are to be maintained to 24". 1) All bougainvilleas and green island ficus are to be maintained to 24" throughout the year. 2) All crown of thorns are to be maintained to a height of 24" and pruned in May of each year or as directed by Project Manager. 3) Ornamental grasses, such as Fountain, Muhly grass, Florida Gama or Fakahatchee grass shall be pruned once a year at its base to remove any old growth; grasses shall only be pruned after the blooming season. The grasses shall not be cut in a flat top method. Ornamental grass such as Liriope muscari shall only be pruned at the direction and approval of the Project Manager or Owner's Representative. All old leaf growth and dead flowering growth is to be removed on the Blueberry Flax, Agapanthus, and all other similar plants. 4) In order to receive payment all shrubs that require trimming must be completed at the same service in order for the shrub heights to match throughout the entire project. A payment deduction of $300.00 each month will be assessed when shrubs are not trimmed per specifications as determined by Project Manager. The payment deduction is applied each month until the work is 100% completed. If the area is determined to be a sight obstruction to vehicle traffic, the shrubs will need to be trimmed to 18" and maintained to 24". If the shrubs are not pruned or maintained a payment deduction of $300.00 for each occurrence per day will be assessed until it is trimmed. 5) When trimming the contractor shall have an approved FDOT MOT index for each roadway and the maintenance workers shall maintain a safe work zone per these standards. Lane closures are required when workers are working within two feet of the travel lane. Workers must not haul debris across travel lanes. Failure to follow MOT requirements will result an immediate operation shut down by Collier County inspectors. A payment deduction of $150.00 for each occurrence shall be assessed if a reoccurring safety work zone issue is not addressed to meet the MOT specifications. 6) Blueberry Flax, Agapanthus, Bird of Paradise, and all other similar plants that retain the bloom stalk or leaves shall require removal of old leaf growth and the removal dead flowering growth after the bloom is completed and as directed by the Project Manager. Plant material with a canopy over pathways or sidewalks shall be maintained at a minimum height of one hundred twenty inches (120") / or ten (10) feet. Shrubs and groundcovers adjacent to pathways or sidewalks shall be pruned to maintain one foot (1') of clearance from the edge of the pathway. It is recommended that adjacent shrubs and groundcovers be maintained so that they angle or are rounded away from the pathway. A one foot (1') mulched area from edge of the curb shall be maintained in the median planting beds, as a pathway for maintenance workers, this will also keep all plant material from encroaching into the roadways. 15-6369 Landscape improvements for Airport Road(41 East to Cougar Drivel 34 Packet Page -439- 3/24/2015 16.A.7. CANOPY TREE AND PALM PRUNING Canopy Trees shall be defined as any large shrub, tree or palm with foliage above a ten foot (10') height. All canopy trees and palms shall be pruned on a regular schedule to create and maintain a fifteen-foot (15') canopy clearance over the roadways and a ten-foot (10') canopy clearance over all pathways. There will be four quarterly checks each year where the clearances over the sidewalks and roadways will be measured. If deficiencies are found, they must be completed within two weeks of notification or as determined by Project Manager. A payment deduction of $300.00 will be assessed each quarter and will continue on a monthly basis until the deficiencies has been completed. Payment deductions will be applied separately for roadway and sidewalk. Canopy trees shall be selectively pruned once per year in November or as determined by Project Manager to thin the interior canopy of cross branching and to shape the canopy of the trees. A professional certified Arborist shall do the pruning and shaping and shall be approved by the Project Manager. The work shall be done in a professional manner in accordance with ANSI 300, Part 1, 2, & 3. Pruning Standards. The arborist must be on-site to supervise pruning at all times. Any damaged materials or any incorrect pruning shall result in replacement of that material at the expense of the Contractor. If not completed a payment deduction of $500.00 will be assessed on December 1 and will continue on a monthly basis until the work has been completed. The portion of the canopy that falls below the ten (10') foot level falls under the "General Site Pruning" portion of the contract and shall be kept properly pruned. Palms shall be pruned annually (once) during the month of May of each year at the discretion of the Project Manager. The palms shall only have the dead lower fronds removed and shall also include removal of all nuts, seed stalks, brown or dead and lower fronds removed from the palm. The nuts and seed stalks shall be removed from all palms; including self cleaning palms. Fronds shall be cut close to the petiole base without damaging living trunk tissue. Any formed or forming seed pods shall also be removed. If for any reason more that the dead fronds need to be removed, prior approval must be obtained by the Project Manager and then the palms shall be pruned to a "Tropical Cut" or to remove lower fronds at a nine (9) o'clock - three (3) o'clock level from the base of the palm's bud or trunk (or below the horizontal line of a 9 and 3 o'clock). The work shall be done in a professional manner in accordance with acceptable trade standards and practices. The palms shall not be climbed with tree spikes to remove the fronds. The pruning shall be accomplished by the use of a ladder, boom truck or lift. All debris from the pruning shall be removed and the site shall be left in a clean and neat manner. Under story plantings under palms and trees being pruned shall be protected. Any damaged materials shall be replaced by and at the expense of the Contractor. When the annual or bi-annual heavy pruning work is being performed with the use of a lift or boom truck, it is required that the adjacent traffic or turn lane to the work area, be closed pursuant to the County M.O.T. Policy. TRASH REMOVAL With each service, all site areas shall be cleaned by removing all trash or debris to include, but not be limited to: paper, bottles, cans, other trash, and horticultural debris. All debris or trash pick-ups shall be performed prior to mowing in all turf areas. The disposal of all trash and debris must be at a proper landfill or disposal site. All disposal fees, tipping or charges are to be 15-6369 Landscape Improvements for Airport Road(41 East to Coucar Drivel 35 Packet Page-440- 3/24/2015 16.A.7. included in the Contract Bid Price. If obvious trash is not collected, trash removal payment will not be processed for that week. TRAFFIC CONTROL/LANE CLOSURES The Contractor shall comply with the requirements of Collier County's Maintenance of Traffic (MOT) Policy, copies of which are available through the Risk Management or Procurement Services Department. The Contractor shall obtain and review and obtain the County MOT policy requirements prior to submitting a bid. Upon approval of a MOT Plan and proper placement of lane closed signs, pre-warning signs, arrow boards, attenuator, traffic cones etc., the lane may be restricted from traffic. • The Contractor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway & Traffic Design Standards Indexes, or other related documents, so to become familiar with their requirements. Strict adherence to the requirements of the MOT policy will be enforced under this Contract. • To assist in employee visibility; approved bright day-glow red/orange colored safety vests (Class 3) shall be worn by employees when servicing the area. • A directional lighted and flashing arrow board and attenuator for moving MOT will be required under this Contract that meets the traffic control requirements. LANE CLOSURE Lane closure for median maintenance shall be limited. Upon proper placement of lane closed signs, pre-warning signs, arrow boards, traffic cones etc., the lane may be restricted from traffic only during non-peak traffic periods 9:30 A.M. - 3:30 P.M., Monday through Friday, and 8:00 A.M. - 5:00 P.M. Saturday and Sunday, unless otherwise approved by the Project Manager. The lane closure shall be indicated on the Weekly Maintenance Work Schedule, which is provided to the Project Manager. The contractor shall contact County Public Information Specialist the Wednesday before lane closures are planned for Collier County's public road alert notification. A Road Alert form must be submitted (form provided by County). LANDSCAPE MAINTENANCE SERVICES The Contractor agrees by submittal of its bid that the listed services Unit Costs under this Contract shall also be made available to the County on a temporary basis as landscape maintenance services. The contracted services within these specifications and contract may be required to be temporally performed at another project site located within Collier County. ORNAMENTAL AND TURF SPRAYING Overall Ornamental & Turf Spraying of plants, shrubs and grassed beds within areas is included in the Contract. It is required that the Pest Control Firm performing these services shall possess and provide the following to the Project Manager: 1) Valid State of Florida Pesticide License that complies with all Federal, State (Chapter 482) and local laws and regulations. 2) Bachelor degree in Ornamental Horticulture and/or Entomology or the equivalent practical experience approved by the Project Manager. 3) Current Contractor's Occupational License for Pest Control Service. The Pest Control Firm shall provide an overall written pest and spray program that shall incorporate ant and rodent control and shall meet or exceed the following minimum standards: A. Describe procedures, methods and techniques that will enhance the environment. 15-6369 Landscape improvements for Airport Road(41 East to Couoar Drivel 36 Packet Page-441- 3/24/2015 16.A.7. B. Provide the maximum protection for the health, safety and welfare of the public and environment. C. List of all chemicals to be used. D. Provide a schedule in accordance with the pest cycle of when and how reoccurring issues will be addressed. 4) The Pest Control licensee shall make on-site inspections and provide written reports to the Project Manager weekly or as needed. On a monthly basis the pest control licensee must meet with Project Manger to review lntergrated Pest Control program and inspect sites as needed. At the end of each month a new calendar must be submit to the Project Manager as a mock schedule of what may be needed the following month. 5) All applications shall be billed on a monthly basis, not per application. This should be reflected in the monthly pricing in the bid tab. This price must include chemical and labor. Rodent and Ant control is also part of this line item. 6) When reviewing all plant material Including trees and palms, the Contractor must recommend the best course of action to remove any detrimental pest from the landscape or eliminate fungus. 7) Methods of Application: A. One hundred percent (100%) coverage and penetration shall be provided. Insecticides and Fungicides shall be applied at the proper pressure to provide maximum coverage.lnsecticides should be alternated from time to time to prevent an insect resistance to the application. B. Herbicides used in turf areas shall be applied at the proper pressure. C. Turf herbicides shall not be applied when the daily temperature exceeds eighty-five (85) degrees. D. Spreader sticker (Nu-Film 17 or equal) shall be incorporated in all spraying of Groundcovers, Shrubs, Trees, Palms, and Turf Areas when recommended by the label. E. Spray applications shall be applied during times of "No-Wind" conditions. F. No trucks or tractors with bar type tires or a gross weight greater than three thousand (3,000) pounds will be allowed within or on the median areas. G. At time of application, provide and place, traffic control meeting Florida Department of Transportation, M.U.T.C.D and Indexes and the County MOT. H. All spray applications shall contain a wetting agent within the mix when recommended by the label or Project Manager. I. The pH of water used in mix must be adjusted to meet pesticides manufacture recommendation and water pH and method must be documented and provided to Project Manager. 8) Rate of Application: All chemicals shall be applied at the rates recommended on the manufacture's labels. 9) Materials List: All insecticides, fungicides and herbicides chemicals to be used on turf areas and on plant materials shall be submitted in writing to the Project Manager for review and approval. All chemicals used shall be approved for use by the Environmental Protection Agency for its intended use and area of use. 10) Application Schedule: The number of applications shall be as listed below unless otherwise required based upon the site inspection reports. Ferrmec AC 13-0-0 plus 6% iron at one-third (1/3) gallon of material per one hundred (100) gallons of water to be 15-6369 Landscape Improvements for Airport Road(41 East to Colmar Drivel 37 Packet Page-442- 3/24/2015 16.A.7. added with each application of insecticide, fungicide and herbicide. Application must be pre-approved by Project Manager. A. Turf Areas: Insecticides & Fungicides - Applications on an as needed basis, with prior approval by the Project Manager. Herbicides — Applications on an as needed basis with prior approval by the Project Manager on an as needed basis, to include: i. Pre-emergent in February and September ii. Post-emergent in November, January, and March B. Groundcovers, Shrubs and Trees: Insecticides & Fungicides - Applications on an as needed basis, with prior approval by the Project Manager. C. Bed Areas: Herbicides — Applications on an as needed basis, with prior approval by the Project Manager. i. Pre-emergent in February and September ii. Post-emergent in November, January, and March Additional Requirements: Records must be kept of all pesticide applications. Documentation shall include but not limited to: date and time of application, weather conditions at time of application, what was applied and name of applier. This shall be included with the monthly invoice for payment. If pesticide documentation is not provided payment will be not be processed. When it becomes necessary for the Contractor to return for additional spraying as directed by the Project Manager due to non-performance of a required application, such additional spraying shall be performed at no cost to the Owner. TURF ORIGIN AND QUALITY All turf supplied shall be "Nursery Grown" or "Field Grown" for the purposes of sodding and shall be a "Premium Grade Sod" as specified below. The sod shall be cut, delivered and/or laid in accordance with the following specifications or the most current and accepted Horticultural Industry's Standards and Practices, whichever is more restrictive. All sod shall be delivered to the site and be accompanied with a delivery ticket listing quantity, origin, and date and time the sod was cut and loaded. Sod shall be delivered to the specified site within a twenty-four (24) hour period after field cutting and shall be laid within a forty-eight (48) hour period after field cutting. Sod being transported for a time period greater than one (1) hour shall be covered during transport. The Contractor acknowledges that acceptance of any sod at any time of a grade other than the Premium Grade specified in this Contract shall not establish a lesser standard or relieve the Contractor of providing the Premium Grade sod as specified for the duration of the Contract period. PREMIUM SOD Sand Grown: Turf grown on 90% natural sand. 15-6369 Landscape Improvements for Airport Road(41 East to Couoar Drivel 38 Packet Page-443- 3/24/2015 16.A.7. Muck Grown: Turf grown on soil containing 50% or greater amounts of organic materials by volume. Each sod pad shall be insect and disease free, be vigorous and have healthy green color in appearance. The top growth (grass blades or foliage) shall have no more than ten percent (10%) chlorosis within the top growth and contain no thatch or dead vegetation layer within each pad. Sod shall be weed free, but in no case shall the weeds exceed two percent (2%) of the total sod pad. Pad Size: Individual sod pads shall be cut to industry standard widths and lengths with a deviation no greater than +/- five percent (5%). Broken or uneven ended pads will not be accepted. Pad Thickness: Thickness of the cut sod shall be to the industry's standard, but in no case shall the thickness of the soil be less than one inch (1") in depth for St. Augustine and Bahia grasses. Strength of Pad: Standard size pads shall be mature, well rooted and contain a soil layer thick enough to provide a strength that will support the pad's weight and maintain its size and shape when the pad is suspended vertically by hand on the upper ten percent (10%) of the pad section without tearing apart. Moisture Content: The sod soil shall contain enough moisture so that the soil is not excessively dry or wet. In no case will the sod be accepted if the soil layer becomes hardened, or loose so that it will not hold its shape, and/or if it is hydrophobic in nature. PRESSURE CLEANING BRICK PAVERS All median brick curbing, brick paving, sidewalks, and paving areas may be pressure cleaned to remove tire marks or other dirt which may be deposited on the surface areas. Sealing of paving areas may be at the direction of the Project Manager on a time and material basis. The water pressure shall be sufficiently pressurized to remove dirt from the surface areas. The brick pavers shall be cleaned in December of each year or at the discretion of the Project Manager. A payment deduction of $200.00 shall be assessed in the January billing, or as determined by the Project Manager, if this service is not completed the payment deduction will continue monthly until the work is completed. Upon finding damage to the brick curbing or paving, an immediate notification to the Project Manager or his authorized representative is required. Upon finding damaged areas, the Contractor shall clean-up debris if present, and/or flag off the areas with protective barriers and/or high visibility hazard tape. The Contractor shall submit a bid as soon as possible for repair or replacement of the damaged brick curbing or paving areas. Repairs to the brick curbing and paving will be considered as additional expenses to the Contract. The additional expenses shall be charged as a time and material billing with the bricks being provided by the County. All additional expenses must be pre-approved by the Project Manager. The Project Manager reserves its right to use other Contractors to replace and/or repair pavers. MULCHING Organic Mulch: Areas with no mulch or new planting areas shall have mulch placed to provide for a four inch (4") non-compacted or unsettled depth measured from the existing soil grade. The area to receive the mulch shall be raked level to establish the proper finished grade and 15-6369 Landscape Improvements for Airport Road(41 East to Couoar Drivel 39 Packet Page -444- 3/24/2015 16.A.7. have all weeds removed prior to the placement of the mulch. Labor cost for weeding, hand grading and placement of new mulch shall be per the Unit Cost indicated on the Bid Page. Non-Organic Mulch: Landscape areas to receive non-organic mulch such as washed shell or gravel shall have the mulch placed to a three inch (3") non-compacted depth. Re-mulching or top dressing of non-organic mulch areas shall be performed to ensure a three inch (3") depth is maintained. Equipment and labor cost for the weeding, hand grading and placement of non- organic mulch shall be per the Unit Cost indicated on the Bid Page. Re-mulching of plant beds and individual plant mulch rings shall have a two inch (2") non- compacted layer of mulch applied once a year during the months of September and October (application to be finished by November 1st). A reoccurring monthly payment deduction of $500.00 will be assessed for each month the mulch is not applied, as determined by the Project Manager. The payment deduction is applied each month until the work is completed. Mulch distribution within a tree or palm area shall begin six inches away from the trunk of the tree or palm. Mulch shall not be piled against any plant branches or trunks. Prior to the re-mulching the Contractor shall turn and mix all the existing mulch in all medians and right-of-way areas. Labor costs for weeding, turning, and mixing of the existing mulch and for placement of new mulch shall be per the Unit Cost indicated on the Bid Page. Mulch shall not be placed over valves or valve boxes that are located within mulched areas and shall not be placed near or on the trunks of shrubs, trees or palms. Mulch material shall be purchased by Collier County under an Annual Contract and coordinated with the Contractor for pick up purposes. FERTILIZATION Fertilization shall be performed two times a year for overall 8-2-12 in the months of March and October when using the six month application rate. The palm fertilizer shall be applied two times a year as well in the months of April and November. A reoccurring monthly payment deduction of $500.00 will be assessed for each month the fertilization has not been applied, as determined by the Project Manager. The payment deduction is applied each month until the work is completed. Applications shall be made the day following a rain event when plant material is dry. Shrubs and groundcovers shall have the fertilizer blown or fan raked off following the broadcast application. Immediately after the fertilizer is applied, the areas shall be watered. Fertilizers shall be removed from curbs and sidewalk areas to avoid staining. Applications shall be made to turf the day following irrigation or a rain event when grass blades are dry. In areas where applicable, immediately after the fertilizer is applied, the sprinklers shall be activated for thirty (30) minutes to bring organic fertilizers to the soil's surface and to dissolve water-soluble particles. Following this watering, the controls shall be returned to automatic mode. Fertilizers containing Iron shall be removed from curbs to avoid staining. For palms the Contractor may be required to do additional fertilizations throughout the year. Refer to Site Specific Quantities section for schedule. Fertilization shall be completed at the end of the fertilization month. Any variation of this schedule needs to be pre-approved by the Project Manager and failure to do may result in non-payment. Fertilizer shall be applied at a rate of 1.5 lbs. per 100 square feet. It shall be broadcasted throughout the median planting beds and turf 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drivel 40 Packet Page -445- 3/24/2015 16.A.7. area. All tree pit areas should be fertilized evenly; there should not be a fertilizer ring around the tree under any circumstances. If a ring is formed you will have to go out and spread the fertilizer to correct the situation at the Contractors' expense, this may include the additional purchase of fertilizer as it may not be able to spread. Fertilizer material shall be purchased by Collier County under an Annual Contract and coordinated with the Contractor for delivery purposes. Fertilizers shall be removed from curbs and sidewalk areas to avoid staining. MISCELLANEOUS AND LANDSCAPE MAINTENANCE RESPONSIBILITIES 1. If plants, shrubs, trees, grass or foliage die due to neglect or damage by the Contractor, Contractor's employees or a Subcontractor as determined by the Project Manager or Owner's Representative, they shall be replaced at the Contractor's expense. 2. The Contractor shall provide ramps or other devices to gain access over the curb to all medians. The curb or turf areas shall not be damaged due to gaining access or they will be replaced at the Contractor's expense. 3. It shall be the Contractor's responsibility to notify the Project Manager of any maintenance problems or additional maintenance needs. 4. Should additional costs be involved which are not covered within the Contract Specifications, a Unit Cost shall be agreed to by the Contractor and Project Manager prior to performing additional services. 5. The Contractor shall perform inspections on all plants, shrubs, trees and grass areas for disease or insect infestation during each week's service to the site. The Contractor shall immediately notify the Project Manager should a disease or infestation be found and begin appropriate treatment per the Contract requirements. 6. The Contractor shall have a singular point of contact with cellular phone and e-mail for on-site and offsite communication in order to communicate with the Landscape and Irrigation Project Manager. 7. The assign Field Supervisor must be able to meet on-site when requested and must be able to answer any questions regarding the landscape and irrigation contained with these specifications. If Field Supervisor is unavailable there must be a secondary person who can be available and able to answer questions and/or make decisions. 8. Landscape and Irrigation schedules are to be submitted through email to the landscape section the Friday before the work week. Any changes to the work schedule are to be made 24 hours in advance of the next work day or by 7:30 am the morning of the change. 9. Materials cost plus mark-up cannot exceed twenty-five percent (25%). The percentage does not affect the bid but will not be awarded to the bidder who omits or exceeds the allowable limit. 10. For plant material replacements, the per plant, palm, tree cost in the bid tab is all inclusive and shall include the following: o Provide Florida Grades and Standards #1 plant material, delivery and labor to install 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drivel 41 Packet Page-446- 3/24/2015 16.A.7. o Disposal of existing material and debris o Staking if needed to include labor and material o Installation of 2 bubblers for trees and palms (if needed) o Modification of existing irrigation and adjustments for 100% coverage o Hand watering or water truck when irrigation is not functional or if it does not exist. o Hand watering at planting for stabilization o Labor to install 2" of replacement mulch o Provide one year warranty on all materials o Includes all dumping and disposal fees (if applicable) o Maintenance of Traffic o Written notification of the controller and zone number and recommended watering schedule through establishment 11. Upon award of a project, the removal of existing tree and palm staking will be the responsibility of the Contractor as part of Basic Maintenance. IRRIGATION SYSTEMS —WEEKLY SERVICE REQUIREMENTS Category 1A— n/a) Prior to issuance of the Notice to proceed, the Contractor's irrigation Project Manager shall review the system and submit a recommended watering schedule as it pertains to the irrigation plan for the contracted area. The Landscape Contractor will provide documentation in writing and shall include any changes or recommendations. Any subsequent recommended changes shall be recorded on the "Irrigation Schedule" (see attachment). If the Contractor does not review the irrigation and provide this documentation, the Notice to Proceed will not be issued until the Contractor accepts full responsibility and approves the scheduling and usage appropriated by the County. Be aware that you will be expected to update and coordinate the watering schedules with the Collier County Irrigation Project Manager as required for monitoring purposes and also indicate recommendation on the "Irrigation Schedule/Checklist". All irrigation requests shall be made in writing. Upon issuance of a "Notice to Proceed", the Contractor shall review all irrigation systems and notify the Project Manager of any existing problems. Notification to the Project Manager is required when acts of vandalism or accidents have occurred to the irrigation system. Photos shall be taken and provided to the Project Manager at no added cost. A police report must be filed and a copy sent to Project Manager. 1) Use only County approved replacement parts, and only matched precipitation head replacements. All irrigation parts shall be supplied by Collier County under an annual bid. 2) Collier County will maintain the reclaimed water signage if existing. The landscape Contractor shall observe the irrigation system as it pertains to plants and spray coverage and report any observed field problems when they occur. 3) All services listed under this Section shall be covered in the Contract Bid item "irrigation System" cost under Weekly Maintenance Functions. 15-6369 Landscape Improvements for Airport Road(41 East to Colmar Drivel 42 Packet Page -447- 3/24/2015 16.A.7. CONVENTIONAL POP-UP SPRINKLER SYSTEMS Labor costs for these listed irrigation services and minor system repairs shall be included in the Contract Bid Unit Pricing. Materials ;yili be purchaser) by Collier County through an annual vendor. WEEKLY SERVICE REQUIREMENTS: NOTE: The Contractor shall complete the "Irrigation System Checklist Weekly Requirement" sheets on a weekly basis. The Report Sheets shall be signed and submitted on a weekly basis to the Project Manager for review and approval as to completeness and must be provided before the ending of the work day Friday or beginning of the work day on Monday and may be faxed, e-mailed or hand-delivered. Check list should include all findings as part of the weekly irrigation checks and watering requirements. Collier County reserves the right to reject payment request for these services if checklist is not provided on a timely basis. The irrigation system checklist weekly requirement form must be filled out in its entirety and must include all irrigation parts purchased with corresponding packing slip information from the County approved supplying vendor. 1) Visual inspection of the irrigation systems shall be performed weekly to determine if the systems are functioning normally and if cuts, leaks, piping damage, flooded areas exist, and repair as necessary. 2) Valves can be operated manually at the valve box, the surge board toggle, or at the controller. The operation switch shall be returned to the "automatic" position after service. Failure to do so may create a hazardous road condition because of uncontrolled irrigation water running outside of the programmed schedule. The Contractor will be assessed $110.00 for each occurrence where we find that the operation switch in the controller has not be turned back to "automatic" (Calculated for 2 irrigation crew members at a labor rate of $55.00/hour.) 3) Automatic Control Valve Assemblies and Quick Coupling Valves work requirements are to: Open zone control valve assemblies' boxes to inspect valves for leaks and proper settings. The valve boxers shall be clean and free of debris, leaves, and mulch. Quick coupling boxes shall be checked to make sure that they free of debris and foreign objects. Keep all grass and mulch out of all valve boxes. All valve boxes in sod areas to be kept at sod level. All valve boxes in plant beds to be kept two inches (2") above finished mulch level. County, upon approval, will supply the valve boxes to reach the specified height. 4) All cuts, leaks or other piping damage found to be caused by the Contractor's personnel or subcontractors performing services in the landscape areas shall be repaired immediately at no cost to the County. Replacement of damaged valve boxes/lids is required if caused by the Maintenance Contractor. 5) Upon acceptance and through the duration of the maintenance contract, the Contractor is to provide an irrigation watering schedule based on the watering needs of the existing plants in each zone. The Contractor shall identify the following: 1) Wet and dry zones, 2) Plant and turf decline, 3) Plant infestation in trees, palms, shrubs, groundcover, and turf. These observations must be written in the irrigation report. Immediately advise the Project Manager and irrigation Project Manager of the condition and provide immediate 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drivel 43 Packet Page-448- 3/24/2015 16.A.7. solutions. If the procedure is not followed and the plants die as a result, it shall be the Contractor's responsibility to replace at cost to the County. 6) All Minor Repair labor cost shall be included in the weekly irrigation function line item. Minor repairs include: The replacement of reads, decoders, nozzles, and solenoids. The installation or replacement of risers. The repair of lateral PVC pipe or funny pipe breaks and clear any restricted sprinkler lines. Minor Repairs: A. Review system and repair any blown-off heads, broken lines, or leaks around heads or valves. B. The Contractor shall further clean and adjust all sprinkler heads and nozzles to ensure that all landscaped areas receive total one hundred percent (100%) irrigation coverage and heads are not spraying onto roadways or walkways. C. If a longer nozzle is required Contractor shall change nozzle. D. Replace defective and/or broken heads or nozzles, install or replace defective and/or broken risers and repair minor breaks or restricted sprinkler lines. E. Inspect, clean, and replace, if necessary, screen/filters within the sprinkler heads. F. Minor repairs include replacement of heads, nozzles, decoders, and solenoids; installation or replacement of risers; repair of minor/lateral PVC piping breaks or subsurface piping or restricted sprinkler lines, replacement of damaged valve boxes/lids, necessary for proper and safe operation of the systems. G. All minor repairs labor cost shall be reflective in the irrigation weekly function line item. 7) It shall be the Contractor's responsibility to notify the Project Manager of any irrigation problems or additional irrigation maintenance needs. 8) Major repairs to the irrigation systems include: A. Repairs to valves, controllers, electrical wiring, and main lines. B. These repairs are not included in weekly irrigation functions and shall be priced out separately or may be fixed by other. 9) Should additional costs be involved which are not covered within the Contract Specifications, a Unit Cost shall be agreed to by the Contractor and the Project Manager prior to additional services being performed. 10)The irrigation service personnel shall have on-site two-way hand-held communications or phone during all weekly/monthly services and/or inspections. There shall always be an irrigation crew of two at the time of service. GENERAL MAINTENANCE REPORT SHEETS The Contractor shall complete the "General Maintenance Report Sheets" on a weekly basis. The Report Sheets should be signed and submitted on a monthly basis to the Owner's appointed representative for review and approval as to completeness. The General Maintenance Report Sheets are required to be signed by the Contractor and submitted prior to monthly billing and payment. The Contractor will also be required to conduct on-site inspections with the Project Manager or Owner's Representative on a weekly or monthly basis to verify 15-6369 Landscape Improvements for Airport Road(41 East to Couaar Drivel 44 Packet Page -449- 3/24/2015 16.A.7. satisfactory completion of Contract requirements. The original forms for the report sheets will be provided to the Contractor for his reproduction purposes. A weekly schedule is also required and shall be submitted to the Project Manager before the beginning of the work day on Monday and may be faxed, e-mailed or hand-delivered. The schedule shall indicate the days and service location and must include when irrigation checks are scheduled. CREW SIZE/MAN-HOURS Contractor shall provide with each site visit a minimum of one crews of five (5) personnel and one on-site with each weekly service of the work areas. The work shall be completed within one visit, if necessary consecutive day visit may follow. Purpose is to have the entire segments under this contract completed at the same time. The Bidder shall provide in the Contract Bid the estimated number of on-site man-hours per week the Contractor will be providing to satisfactorily perform the requirements of this Contract. Prior to issuing a Purchase Order, the names and responsibilities of the crew are to be provided to Collier County to satisfy this requirement. On a weekly basis, the specified number of crew members must be present and performing designated task in order to be in compliance with contract and be able to submit for payment. The names of the crew members are to be listed on the landscape maintenance weekly checklist sheets that are submitted to Collier County. Failure to comply with these conditions may result in the termination of this purchase order. SITE SPECIFIC QUANTITIES Note: Schedule provided for general reference, totals shown were measured off auto-cad construction plans (not as-builts). AIRPORT-PULLING ROAD (US 41 EAST TO COUGAR DRIVE) FERTILIZATION: Shrubs, Ground Cover and all Median Trees Area Calculation = 125,483 SF Note: (1) Calculations based on: Shrub/Ground Cover Beds Area = Total Coverage Area; (2) Palm Specific Fertilization to occur 2 times per year. Palm Count: 10 Alexander (4 lbs of fertilizer each =40 lbs or 1 bag) 186 Sabal (1.5 lbs fertilize with overall fert and So-Po-Mag) 65 Thrinax (4 lbs of fertilizer each = 65 lbs or 1 bag) 42 Foxtail (6 lbs of fertilizer; 252 lbs or 5 bags) 30 Royal (8 lbs of fertilizer; 240 lbs or 5 bags) 333 Total Palms; 12 bags of palm Fertilizer Months Formulation Application Rates March 8-2-12 1.5 lbs. / 100 sq. ft. (45 bags) April Palm Fert As per specs above (13 bags) July 0-0 22 So-Po-Mag 10.0 lbs. / 1,000 sq. ft. (7 bags) October 8-2-12 1.5 lbs. / 100 sq. ft. (45 bags) November Palm Fert As per specs above (13 bags) Calculation Annual Fertilizer: 90 Bags (8-2-12) + 24 (Palm Fert) +7 (0-0-22) =121 Bags 15-6369 Landscape Improvements for Airport Road(41 East to Couoar Drivel 45 Packet Page -450- 3/24/2015 16.A.7. Applications shall be made the day following irrigation when plant material is dry. Shrubs and groundcovers shall have the fertilizer blown or fan raked off following the broadcast application. immediately after the fertilizer is applied the areas shall be watered. Fertilizers shall be removed from curbs and sidewalk areas to avoid staining. Median # Plant Beds Median # Plant Beds 1 2,000 SF 25 0 SF 2 1,640 SF 26 300 SF 3 0 SF 27 3,815 SF 4 1,425 SF 28 0 SF 5 510 SF 29 2,000 SF 6 475 SF 30 0 SF 7 OSF 31 0 SF 8 421 SF 32 4,288 SF 9 5,324 SF 33 2,848 SF 10 100SF 34 12,631 SF 11 0 SF 35 4,229 SF 12 500 SF 36 0 SF 7 OSF 37 0 SF 8 421 SF 38 4,288 SF 9 5,324 SF 39 8,165 SF 10 100SF 40 0 SF 11 O SF 41 O SF 12 500 SF 42 O SF 13 300 SF 43 O SF 14 700 SF 44 O SF 15 0 SF 45 9,239SF 16 300 SF 46 13,298 SF 17 800 SF 47 0 SF 18 3,983 SF 48 10,156 SF 19 4,983 SF 49 300 SF 20 250 SF 50 1,136 SF 21 400 SF 51 1,000 SF 22 O SF 52 O SF 23 500 SF 53 4,386 SF 24 300 SF TOTAL: 127,851 SF TOTAL PAVER AREA: 12,149 SF MULCH: The mulch application is 2" of mulch using two cubic feet bags. There is a total of 127,851 square feet (SF) (788.9 CY) to be mulched in this segment which equals to 10,650 bags per application. Median Palms/Trees Plantings Comments 1 (4) Foxtail Palm Crown of thorn(Big rose) Blueberry Flax Juniper 2 Crown of thorns (red) 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drivel 46 Packet Page -451- 3/24/2015 16.A.7. Junipers 3 N/A N/A Concrete 4 (3) Sabal Palm Juniper Remove Seed pods (1) Thrinax Palm Crown of thorns (red) and hanging fronds on Foxtail palms 5 (4) Sabal Palm Juniper Remove Seed pods Crown of thorns (red) and hanging fronds on Foxtail palms and Alexander Palms 6 (1) Thrinax Palm Juniper 7 N/A N/A Concrete 8 N/A Juniper 9 (12) Jamaican capers Juniper (20) Sabal Palms Crown of thorn (red) (12) Thrinax Palm 10 Juniper 11 N/A N/A Concrete 12 Blueberry Flax Concrete Xanadue Variegated Abricola Junipers 13 (7) Thrinax Palm Crown of thorn (red) Davis Blvd Juniper 14 (11) Thrinax Palm Crown of thorn (red) Estey Ave Juniper 15 N/A N/A Concrete 16 N/A Juniper 17 (12) Thrinax Abricola North Road Juniper 18 (12) Thrinax Palm Blueberry Flax Zanadue Crown of thorn Juniper Indian Hawthorne 19 (16) Thrinax Palm Crown of thorn (6) Jamaican Capers (22) Sabal Palm 20 N/A Green Island Ficus Crown of thorn 21 N/A Green Island Ficus Crown of thorn 22 N/A N/A Concrete 23 Crown of thorn Green Island Ficus 24 Green Island Ficus 25 N/A N/A Concrete 26 N/A Crown of thorns 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drivel 47 Packet Page-452- 3/24/2015 16.A.7. 27 (6) Foxtail palm Crown of thorns Juniper Indian Hawthorne Bougainvillea 28 N/A N/A Concrete 29 (10) Jamaican capers Juniper (10) Sabal Palms 30 N/A N/A Concrete 31 N/A N/A Concrete 32 (4) Jamaican caper Crown of thorn GG Pkwy/Overpass (29) Sabal palm Juniper (2) Jatropha Saw Palmetto (2) Crape Mrytle Indian Hawthorne (17) Foxtail Saprtina Grass (10) Magnolia Allamanda(yellow) Blueberry Flax Bougainvillea 33 (11) Foxtail Palm Crown of thorn Juniper Indian Hawthorne Spartina Grass 34 (5) Magnolia Crown of thorn (5) Jatropha Juniper (5)Live Oak Spartina Grass (1) Jamaican Caper Allamanda(yellow) Bougainvillea 35 (8) Sabal Palm Crown of thorns (3) Jatropha Juniper (4) Foxtail Palm Saw Palmetto Indian hawthorne Spartina Grass Dwarf Firebush Bougainvillea 36 N/A N/A Concrete 37 (15) Sabal Plam Bougainvillea (1) Live Oak Crown of thorn Juniper Spartina Grass 38 (6) Live Oak Bougainvillea (6) Sabal Palm Crown of thorn Juniper Spartina Grass Green island ficus 39 N/A N/A Concrete 40 N/A N/A Concrete 41 N/A N/A Concrete 42 N/A N/A Concrete 43 N/A N/A Concrete 44 (7) Sabal Blueberry flax 15-6369 Landscape Improvements for Airport Road(41 East to Cougar Drivel 48 Packet Page-453- 3/24/2015 16.A.7. (9) Live oak Green island ficus Crown of thorn(dinni and red) 45 (8) Crane my ties Crown of thorn(dinni and red) � I (10) Live oak Green island ficus (24) Sabal palm Bougainvillea 46 N/A N/A Concrete/Rustic Oak Circle 47 (12) Sabal Bougainvillea (13) Live oak Blueberry flax (3) Cassia(yellow) Crown of thorn (3) Crape mrytles Juniper 48 N/A Crown of thorn Target turnlane 49 (2) Live oak Bougainvillea Pine Ridge Road Green island ficus Crown of thorn 50 N/A Crown of thorn 51 (19) Sabal Bougainvillea Cougar Drive (1) Live oak Green Island ficus (2) Crape myrtle Blueberry flax 15-6369 Landscape Improvements for Airport Road(41 East to Couoar Drivel 49 Packet Page -454- •