Agenda 03/10/2015 Item #16F3 Proposed Agenda Changes
Board of County Commissioners Meeting
March 10,2015
Move Item 16C2 to Item 11G: Recommendation to approve a licensing Agreement with WCI
Communities,Inc.,to allow the use of county-owned real property on a short-term basis for
temporary access and construction staging. (Commissioner Henning's request)
Add-On Item 1111: Recommendation to add to the approved Collier County 2015 State Legislative
Priorities a request to support increased funding opportunities from the State of Florida for local water
resource projects. (Staff's request)
Continue Item 16D7 to the March 24,2015 BCC Meeting: Recommendation to approve an after-the-fact
grant application for$516,816 to fund the expansion of the Immokalee Sports Complex Fitness Center
through the FY2015-2016 Housing and Urban Development(HUD)Community Development Block Grant
(CDBG). (Staff's request)
Continue Item 16F3 to the March 24, 2015 BCC
Meeting: Recommend approval of Tourist
Development Tax Category "B" funding to support
the Pro Watercross World Championships September
19-28, 2015 up to $90,500, authorize the Chairman to
execute the agreement and make a finding that this
expenditure promotes tourism. (Commissioner
Hiller's request)
Note:
Item 16A1: This item is not quasi-judicial and title has been revised to read:
are-required-te-b-e-swarn-im Recommendation to approve an Easement Use Agreement(Agreement)for Lot
12 according to the plat of Candlewood Two as recorded at Plat Book 26,Pages 34 through 35 of the public
records of Collier County. (Staffs request)
Item 16F2: Advisory Board Recommendation portion of Executive Summary should read: The Tourist
Development Council reviewed this item at the May February 23, 2015 meeting and unanimously
recommended approval 6-0. (Staffs request)
Item 16F3: Advisory Board Recommendation portion of Executive Summary should read: The Tourist
Development Council reviewed this item at the May February 23, 2015 meeting and unanimously
recommended approval 6-0. (Staffs request)
Proposed Agenda Changes
Board of County Commissioners Meeting
March 10,2015
Move Item 16C2 to Item 11G: Recommendation to approve a licensing Agreement with WCI
Communities,Inc.,to allow the use of county-owned real property on a short-term basis for
temporary access and construction staging. (Commissioner Henning's request)
Add-On Item 11H: Recommendation to add to the approved Collier County 2015 State Legislative
Priorities a request to support increased funding opportunities from the State of Florida for local water
resource projects. (Staff's request)
Continue Item 16D7 to the March 24,2015 BCC Meeting: Recommendation to approve an after-the-fact
grant application for$516,816 to fund the expansion of the Immokalee Sports Complex Fitness Center
through the FY2015-2016 Housing and Urban Development(HUD)Community Development Block Grant
(CDBG). (Staff's request)
Continue Item 16F3 to the March 24,2015 BCC Meeting: Recommend approval of Tourist Development
Tax Category"B" funding to support the Pro Watercross World Championships September 19-28,2015 up
to$90,500,authorize the Chairman to execute the agreement and make a finding that this expenditure
promotes tourism. (Commissioner Hiller's request)
Note:
Item 16A1: This item is not quasi-judicial and title has been revised to read: This item requires that ex
are-requifed-to-be-swer-n-im Recommendation to approve an Easement Use Agreement(Agreement)for Lot
12 according to the plat of Candlewood Two as recorded at Plat Book 26,Pages 34 through 35 of the public
records of Collier County. (Staff's request)
Item 16F2: Advisory Board Recommendation portion of Executive Summary should read: The Tourist
Development Council reviewed this item at the May February 23, 2015 meeting and unanimously
recommended approval 6-0. (Staff's request)
Item 16F3: Advisory Board Recommendation
portion of Executive Summary should read: The
Tourist Development Council reviewed this item at the
May February 23, 2015 meeting and unanimously
recommended approval 6-0. (Staff's request)
3/10/2015 16.F.3.
EXECUTIVE SUMMARY
Recommend approval of Tourist Development Tax Category "B" funding to
support the Pro Watercross World Championships September 19-28, 2015 up to
$90,500, authorize the Chairman to execute the agreement and make a finding
that this expenditure promotes tourism.
OBJECTIVE: Approve funding for managing and promoting the Pro Watercross World
Championships.
CONSIDERATIONS: Collier County was recently awarded the 2015-2017 Pro
Watercross Tour World Championships. This event will take place in Naples in
September 19-28, 2015. Watercross is a combination of jet skis and waverunners
racing on a closed course. Best described as NASCAR on the water, drivers will reach
speeds of over 90 MPH. This will be a week-long event that will bring in riders, crews,
families, and fans from all over the world. The Tourism Department Sports Marketing
team has brought this prestigious event to our community and as part of the bid award,
our obligation is to fund the following costs to support and promote this event.
Projected Expenses for Pro Watercross World Championship in September 2015
ITEMS —To be Paid by Collier County Projected Cost
Park Venue Rentals $8,000.00
Hotel Rooms for Officials $6,500.00
Trainers/EMT Support $8,000.00
Event Promotional Items $3,000.00
Collier County Total $25,500.00
National Paid Advertising Placed by Collier $65,000.00
Advertising Agency of Record
Total Event Support Cost $90,500.00
The economic impact of this event is estimated at approximately $1 million in direct
visitor spending in our community as well as 1,500 hotel projected hotel room nights.
The event will be televised nationally in a one hour special on the Beach Sports
Network and will be seen in over 112 million households.
FISCAL IMPACT: Funding for this event is included in the BCC approved FY 15
Tourism Department budget in Fund 184 for sports marketing and media advertising.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management
Plan from this action.
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ADVISORY BOARD RECOMMENDATION: The Tourist Development Council reviewed
this item at the May 23, 2015 meeting and unanimously recommended approval 6-0.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval. — CMG
RECOMMENDATION: Recommend approval of Tourist Development Tax Category "B"
funding to support the Pro Watercross World Championships event September 19-28,
2015 up to $90,500.00 and make a finding that this expenditure promotes tourism.
PREPARED BY: Rob Wells, Sr. Sports Marketing Manager
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3/10/2015 16.F.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.F.16.F.3.
Item Summary: Recommend approval of Tourist Development Tax Category "B"funding
to support the Pro Watercross World Championships September 19-28, 2015 up to $90,500,
authorize the Chairman to execute the agreement and make a finding that this expenditure
promotes tourism.
Meeting Date: 3/10/2015
Prepared By
Name: GreenKelly
Title:Tourist Development Tax Coordinator,Tourism Division
2/24/2015 1:28:12 PM
Approved By
Name: WertJack
Title: Director-Tourism,Tourism Division
Date: 2/24/2015 2:56:20 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 2/24/2015 4:25:30 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/25/2015 9:10:42 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior,Transportation Engineering&Construction Management
Date: 2/27/2015 10:09:26 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 3/3/2015 10:57:31 AM
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AGREEMENT
This Agreement is between the Board of County Commissioners, Collier County Florida, ("Host") c/o
Naples, Marco island, Everglades Convention and Visitors Bureau having a mailing address of 2660
Horseshoe Drive#105 Naples, FL 34104 and UWP,LLC/Pro Watercress World Championship("UWP"),having
a mailing address of 1937 Fairport Nine Mile Point Road,Penfield,NY,14526.
Whereas, UWP is in the business of staging professional watercress events and is desirous of
conducting and promoting the 2015 Pro Watercress World Championship ("World Championship Event"),
with the local event dates of September 19-27,2015;and
Whereas,the parties desire to enter into an agreement detailing their responsibilities in relation to the
event;and
Whereas, the proposed event to be conducted by UWP is in the public interest, the Parties agree as
follows:
Section 1 — UWP SHALL PROVIDE THE FOLLOWING SERVICES FOR THE PRO WATERCROSS WORLD
CHAMPIONSHIP AT NO COST TO THE HOST
a. Provide a professionally run watercress racing event from September 19th through and including
September 27th,2015, or until final completion of the event; specifically designed to entertain an audience
for a minimum of five(5)to six(6)hours each day.
b. Provide all necessary equipment for the race including, but not limited to, computer(s), printer(s),
buoys,a public address system,flags, stop watches,tents,tables,chairs, air compressor(s), pit passes, rope,
supplies,etc.
c. Provide qualified officials to run the event from the pit area to the race course from the
commencement date of the on-site set-up through the end date of the racing event.
d. Pay the expenses of all personnel specifically engaged by UWP to work in connection with the Pro
Watercress Tour.
e. Brief, supervise, and instruct all volunteers working in connection with the Pro Watercress World
Championship. UWP will design, purchase, and distribute to each volunteer an "official" t-shirt with the
event emblem.
f. Provide safety patrol boats for officials' use and pre-race promotions.
g. Provide all scaffolding and stage equipment.
h. Prepare all the necessary insurance and official paperwork. Provide copies of all insurance to the Host
in advance of the World Championship Event.
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i. Provide rules and regulations for the World Championship Event, solicit and acquire all entries for the
World Championship Event.
j. Enforce adherence to safety and insurance requirements.
k. Provide press releases and photos for local and national media. Design, arrange, print, and distribute
the official schedule of events for the Pro Watercross Tour.
I. Any sponsors to be added as signage for the event must be provide in a "vector" format or as a jpg
image at 300 dpi by March 1,2015.
m. Estimated room nights generated from the event would be a minimum of 1500 room nights.
Section 2 -- HOST SITE REQUIREMENTS FOR THE EVENT
As consideration for the rights and benefits granted herein and provided that UWP is in compliance with the
terms of this Agreement,the Host shall provide the following at no additional cost to UWP:
a. Host will allow UWP to use its personal watercrafts on the lake of Sugdon Regional Park for the purpose
of tuning starting Tuesday,September 8,2015 through September 18,2015.
b. Host guarantees the use of the event site, Sugden Regional Park, Naples, Florida,free of charge, starting
Saturday,September, 12, 2015 through Tuesday September 29, 2015 or the completion of the Event, if
later.
c. Host is responsible for overseeing water traffic control through communication with local marinas,boat
patrols,and signage in appropriate locations.
d. Standby Ambulance with a minimum of two EMTs for each day throughout the event. Starting Monday,
September 21, 2015-Sunday,September 27,2015:times to be determined.
e. Provide participantsjevent parking&security.
f. Advertising promotion—local advertising through digital and other sources(if available), which must be
pre-approved by UWP before a commitment is made.
g. Provide UWP with marketing material in order to help promote your community better to competitors
and fans.
h. Endeavor to provide UWP with ten (10) volunteers each day throughout the event week. Times to be
determined.
i. Provide UWP with hotel accommodations equaling fifty (50) room nights starting Monday, September
21,2015-Sunday,September 27,2015 or provide suitable lodging accommodations for fifteen(15)UWP
staff near the race site. Hotel or lodging accommodations to be determined at the discretion of the
Host.
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Section 3 — SPONSORSHIP/PROMOTIONS
a. The Host will be entitled to all promotional,sponsorship, and merchandising dollars it raises pertaining
to the World Championship Event. UWP is entitled to all series promotional, sponsorship, and
merchandising dollars it raises.
b. UWP agrees to honor all event sponsorship commitments regarding signage, booth space, etc., that
the Host site makes pertaining to the watercross race,while the Host site agrees to honor all commitments
regarding booth space, signage,etc., made by UWP. The Parties mutually agree to address all such issues at
least 30 days prior to the commencement of the World Championship Event.
c. The rights to the sale of soft goods merchandise pertaining specifically to Pro Watercross are retained
by UWP,and UWP reserves the right to have a series'soft goods area at the event.
d. The Host's insurance requirements are included in Exhibit "A," attached. A copy of UWP's insurance
coverage shall be provided policy to the Host upon execution of this agreement. The Collier County Board
of County Commissioners shall be named as an additional insured on said policy. Upon request, the Host
can name up to three additional insureds.
Section 4— INDEMNIFICATION
a. To the maximum extent permitted by Florida law, UWP shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,losses and costs, including, but not
limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the UWP or anyone employed or utilized by UWP in the
performance of this Agreement.This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified party or person
described in this paragraph. This section does not pertain to any incident arising from the sole negligence
of Collier County.
Section 5 — MAINTENANCE OF RECORDS
In accordance with Florida Statutes,section 119.0701,UWP shall:
(a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in
order to perform the service.
(b) Provide the public with access to public records on the same terms and conditions that the public agency
would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise
provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public
records in possession of the contractor upon termination of the contract and destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. All records stored
electronically must be provided to the public agency in a format that is compatible with the information technology
systems of the public agency."
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Section 6— TERM/END RESULT
This Agreement shall become effective upon execution by the Host and shall remain in effect for one (1)
year. The Agreement may be renewed for three (3) additional one (1) year terms upon mutual written
agreement of the Parties and by amending the Agreement to provide for updated,future event dates. This
Agreement may be amended only by written agreement of the Parties executed with the same formalities
as herein expressed. Either Party may terminate this Agreement for convenience with a thirty (30) day
written notice to the other.
(Signature page to follow)
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IN WITNESS WHEREOF,the UWP and the County,have each,respectively,by an authorized person or agent,
hereunder set their hands and seals on the date and year first below written.
BOARD OF COUNTY COMMISSIONERS
ATTEST: COLLIER COUNTY,FLORIDA
Dwight E.Brock,Clerk of Courts
By: By:
Tim Nance,Chairman
Dated: Dated:
(Seal)
UWP, LLC/Pro Watercross World Championship
By:
First Witness Signature
Type/Print Witness Name Typed Signature
Second Witness Title
Type/Print Witness Name
Approved as to Form and Legality:
Scott R.Teach
Deputy County Attorney
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CoWr County
Adminrstdive Services Divts on
rr= M nagemeni
Attachment A
Insurance and Bonding Requirements
insurance/Bond Type Required Limits
1. Z Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal
Compensation Government Statutory Limits and Requirements
2. ❑ Employer's Liability $ single limit per occurrence
3. ❑ Commercial General Bodily Injury and Property Damage
Liability(Occurrence
Form) patterned after the $ single limit per occurrence, $2,000,000 aggregate for Bodily Injury
current ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed
Operations and Contractual Liability
4. ® Indemnification To the maximum extent permitted by Florida law, the Lessee indemnify
and hold harmless Collier County, its officers and employees from any
and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys'fees and paralegals'fees, to the extent caused by
the negligence, recklessness, or intentionally wrongful conduct of the
Lessee or anyone employed or utilized by the Lessee in the performance
of this Agreement. This indemnification obligation shall not be construed
to negate, abridge or reduce any other rights or remedies which
otherwise may be available to an indemnified party or person described
in this paragraph.This section does not pertain to any incident arising
from the sole negligence of Collier County.
4. ❑Automobile Liability $ Each Occurrence; Bodily Injury& Property Damage,
Owned/Non-owned/Hired;Automobile Included
5. ® Other insurance as Ii Special Events Coverage $ 1,000,000 Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall
be maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage(Jones Act) shall be maintained where applicable
to the completion of the work.
$ Per Occurrence
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the
Services under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ per claim and in the aggregate
• $1,000,000 per claim and in the aggregate
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• $2,000,000 per claim and in the aggregate
6. Vendor shall ensure that all subcontractors comply with the same insurance
requirements that he is required to meet. The same Vendor shall provide County with
certificates of insurance meeting the required insurance provisions.
7. ® Collier County must be named as"ADDITIONAL INSURED" on the Insurance Certificate
for Commercial General Liability where required.
8. ® The Certificate Holder shall be named as Collier County Board of County
Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County
Government, OR Collier County.The Certificates of Insurance must state the Contract
Number, or Project Number, or specific Project description, or must read: For any and all
work performed on behalf of Collier County.
9. Thirty(30) Days Cancellation Notice required.
LJB 2/9/2015
Vendor's insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may
be required within five(5)days of the award of this solicitation.
Name of Firm Date
Vendor
Signature
Print Name
Insurance
Agency
Agent Name Telephone Number
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