Agenda 03/10/2015 Item #16F2 Proposed Agenda Changes
Board of County Commissioners Meeting
March 10,2015
Move Item 16C2 to Item 11G: Recommendation to approve a licensing Agreement with WCI
Communities,Inc.,to allow the use of county-owned real property on a short-term basis for
temporary access and construction staging. (Commissioner Henning's request)
Add-On Item 11H: Recommendation to add to the approved Collier County 2015 State Legislative
Priorities a request to support increased funding opportunities from the State of Florida for local water
resource projects. (Staff's request)
Continue Item 16D7 to the March 24,2015 BCC Meeting: Recommendation to approve an after-the-fact
grant application for$516,816 to fund the expansion of the Immokalee Sports Complex Fitness Center
through the FY2015-2016 Housing and Urban Development(HUD)Community Development Block Grant
(CDBG). (Staffs request)
Continue Item 16F3 to the March 24,2015 BCC Meeting: Recommend approval of Tourist Development
Tax Category"B" funding to support the Pro Watercross World Championships September 19-28,2015 up
to$90,500,authorize the Chairman to execute the agreement and make a finding that this expenditure
promotes tourism. (Commissioner Hiller's request)
Note:
Item 16A1: This item is not quasi-judicial and title has been revised to read:
Recommendation to approve an Easement Use Agreement(Agreement)for Lot
12 according to the plat of Candlewood Two as recorded at Plat Book 26,Pages 34 through 35 of the public
records of Collier County. (Staffs request)
Item 16F2: Advisory Board Recommendation portion
of Executive Summary should read: The Tourist
Development Council reviewed this item at the May
February 23, 2015 meeting and unanimously
recommended approval 6-0. (Staff's request)
Item 16F3: Advisory Board Recommendation portion of Executive Summary should read: The Tourist
Development Council reviewed this item at the May February 23, 2015 meeting and unanimously
recommended approval 6-0. (Staffs request)
3/10/2015 16.F.2.
EXECUTIVE SUMMARY
Recommendation to approve Category "B" Tourist Tax funding in the amount of
$8,100 to support three upcoming 2015 events under the Sports Event Assistance
Program and make a finding that these expenditures promote tourism.
OBJECTIVE: Review and recommend funding to support expenses for events that will
bring visitors and media coverage to Collier County.
CONSIDERATIONS: The promoters of following events have submitted applications for
funding assistance through the BCC approved Collier County Tourism Sports Event
Assistance Program ("SEAP") (approved 3/11/14; agenda item 16F3). The applications
were reviewed by an SEAP review committee and the recommendations below are
supported by the projected number of hotel room nights generated for each event.
Requested Amount:
Event Host Dates Projected Room Nights Grant Request
Organization Visitors
Florida Future Florida Future 3/27-29, 2015 1200 360 $3,000.00
Showcase
Challenge
Sun Traps Gulf Coast Clays, 4/11-12, 2015 80 100 $3,000.00
Shoot INC
Naples Spring Optimist Club of 4/10-12, 2015 1750 500 $4,600.00
Shootout Naples (Via Kick-
Off Soccer)
Recommended Amount:
Event Host Organization Grant Recommend
Request Grant
Florida Future Showcase Florida Future $3,000.00 $3,000.00
Challenge
Sun Traps Shoot Gulf Coast Clays, INC $3,000.00 $1,500.00
Naples Spring Shootout Optimist Club of Naples (Via $4,600.00 $3,600.00
Kick-Off Soccer)
TOTAL $8,100.00
The Review Panel did not feel that the Sun Traps Shoot event or the Naples Spring
Shootout would generate the projected room nights and suggested $1,500 and $3,600
respectively for those events.
Groups that are approved for funding from the Sports Event Assistance Program are
required to comply with the Program Guidelines as approved by the BCC. The Tourism
Department Sports Marketing team will advise each group of the approved grant
amount award with a letter outlining the authorized use of the funds for event marketing
expenses and site and event opera Packet Page -1375-
3/10/2015 16.F.2.
FISCAL IMPACT: Funding in the amount of$8,100 for support of these events and this
program is included in the FY 15 BCC approved Tourism Department budget and
marketing plan using Fund 184. All expense reimbursements will be determined after
the event promoters supply the Post Event Report with the appropriate proof of those
expenditures.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management
Plan from this action.
ADVISORY BOARD RECOMMENDATION: The Tourist Development Council
reviewed this item at the May 23, 2015 meeting and unanimously recommended
approval 6-0.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval. — CMG
RECOMMENDATION: Recommendation to approve Category "B" Tourist Tax funding
in the amount of$8,100 to support three upcoming 2015 events under the Sports Event
Assistance Program and make a finding that these expenditures promote tourism.
PREPARED BY: Rob Wells, Sr. Sports Marketing Manager
Packet Page-1376-
3/10/2015 16.F.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.F.16.F.2.
Item Summary: Recommendation to approve Category "B" Tourist Tax funding in the
amount of$8,100 to support three upcoming 2015 events under the Sports Event Assistance
Program and make a finding that these expenditures promote tourism.
Meeting Date: 3/10/2015
Prepared By
Name: GreenKelly
Title: Tourist Development Tax Coordinator,Tourism Division
2/24/2015 1:20:58 PM
Submitted by
Title: Director-Tourism,Tourism Division
Name: WertJack
2/24/2015 1:20:59 PM
Approved By
Name: WertJack
Title: Director-Tourism,Tourism Division
Date: 2/24/2015 2:55:28 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 2/24/2015 4:20:46 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/25/2015 9:10:35 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior,Transportation Engineering&Construction Management
Date: 2/27/2015 10:12:26 AM
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3/10/2015 16.F.2.
Name: DurhamTim
Title:Executive Manager of Corp Business Ops,
Date: 3/1/2015 10:19:50 AM
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3/10/2015 16.F.2.
Estimated Room Nights Funding Range
500 and over $4,500-$6,500
200-499 $2,400-$4,499
100-199 $1,201-$2,399
Less Than 100 $0- $1,200
Collier County Tourism Sports Event Assistance Application
1. Organization Making Request 's-012.1 pal FL(TUu2.t
2. Non-Profit Tax ID No. 4/6--.7(d7
or Federal Tax ID No. 4` �- 5 9 2?z/
3. Contact Person/Responsible Party •JO-mI e, OLIA
4. Address PD (box. 2 6 v,o,
5. City: P4 , n i.exs State Zip 7339 j2
6. Cell #: 2 1 (PLi"b 5g6-1 Alternate phone#
7. Email: R,(.Tt,(. z e-- ) e) TLtt-INK , t E T
8. Name of Event: F L PU.flL!2-E. S-l-d k)Cl i &E cL H i1-L LE`N C E
9. Website: 1,01 , FLO21PR NEB"
10.Venue: lla p LP S 0. 0 61'V,J Pax IC
6
11.Sanctioning Organization: j iI
12.Event Date(s) March 2.7 - Zc
13.Description of Event (Format, participants, sanctioning body, etc)
el i ri5 hcwcCcGe qua t?Ct ltevi
4
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3/10/2015 16.F.2.
14.History of Event(Past cities event has been held in, past participants, past
number of participants and visitors, etc)
K1CLp I.Ls ,Ft.. w t '-h CLf2O ifS
� o�Yt a ov-e rS in oe
b e QUO �Gchc -pant- dta -coyi g / iJd
1400 -- E )O Vt6tfuyc
15. Proposed Use of Funds (Please support request with attached budget page)
Eligible expense(s) to be considered for funding (see page 2)
Expense Description $ Amount Eligible Category
►1larize.h►�� f()Ub.°° l�tltwoo Le Pfemvhmu
w � Q
coing ` rvu es (000.°G
un.- !in-e ccAverh6inq I( 0,
Total $
6,1 „ hi
How will this funding increase number of visitors and impact the success of your
event?
eirau3 to more vrsif-is, more etife 4eccros c ufsrctc, &t 6f-ak o¢' rt
tn4'r .ase a,11endCUii oP cut of 'f nGYI vif5ifis/nctc i s tick trfr b 19a-((
piCuf er s, 10-hick craws tii tiiO r culicnciana
What is your plan to track the impact of this funding? ,J- n
(3 f,Lf U-e-c.-i Cut ` fi Lt cuie,' s w Ue ( • C OCL S a5, fU j 6 ) `rv�.c G
c�bau t `1-GLe-eAt-ch4 Ldia � h{cs c d t-s I i b d Q,I9c Wu, eua /
Summarize your marketing plan for the event including all media.
131(6f emcct(s, -I�rfkr t P&t.2f9Oo , ScMe post d, iyu . ()hers tob-19 rare , e rrn(10-h OYl i ,-e-25+k
Economic Impact/ participant projections
1. Total expected Participants (competitors, coaches, trainers, officials, etc.)
ADULT Out-of-State: In-State: `df}
YOUTH Out-of-State: in-State: L{0L)
2. Total expected Spectators (fans, family, friends, etc.)
ADULT Out-of-State: 93 In-State: --/Do
YOUTH Out-of-State: In-State: 300
3. Total expected Media
Out-of-State: • 0 In-State: 5
Total Participants/Spectators = 114SO Total overnight visitors= /200
5
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3/10/2015 16.F.2.
Expected Hotel Rooms
Date Room ' Date Room Date Room t
Nights Nights Nights
4L7;# - /2,j20 i5 15O 3/2.712015 150
Additional information to support visitor and participant projections
(Number of teams, competitors, players 1 spectator per team, etc)
�xpech n j 3D out ur ` -c,im e�u��s, ,-� ipplauic.r5, 2 ctacitps
per , 3 sPec i t-foi 5 per Ct t.f eX
6
Packet Page-1381-
3/10/2015 16.F.2.
EVENT BUDGET
INCOME SOURCES:
TOURIST TAX FUNDING REQUEST $ 2, ()Do • v
ADDITIONAL FUNDING SOURCES
$ \'\ O .
TOTAL ADDITIONAL FUNDING SOURCES $
G
TOTAL INCOME - ALL SOURCES
.\\NtC) (34
EVENT EXPENSES:
Intended Uses of Tourist Tax Grant Funds:
Please refer to authorized and unauthorized uses on pages 2 and 3. Provide an itemized summary
indicating the intended use of Tourist Tax (TDT) funds. Please be as explicit as possible,
including planned cities where advertising or promotional materials will be placed.
Indicate the total amount you plan to spend for each category or promotion. Use additional
sheets if necessary.
i
mar Re:hnc1 L.M eo cc&ph
a cs) $ Jr)b0
ScOtLhr� Services (i cnt-(f 1°kr $ IOU()
1n r ' v-erhG1 r) ;'-1 ' $ 1buO
$
Total Tourist Tax Funds Utilized: $ " O
Other Project Expenses not using Tourist tax grant funds:
geTerees $ 2000
day m 2 f.n- ,I $ Z-O O
(-a.en e,rr,(.1 p-ens e s $ O0
$
Total Other Project Expenses: $ .4000
TOTAL PROJECT EXPENSES $
Profit (Loss) $ -7 roO O
7
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3/10/2015 16.F.2.
Certification and Compliance
I hereby certify that the information contained in this application is true and correct to
the best of my knowledge and that I have read the Policies and Procedures of the
Collier County Special Event Assistance Program and will abide by all legal, financial,
and reporting requirements as a condition of receiving grant funds from the Collier
County Tourist Development Council. Signatures must be original in blue ink. Please
attach written authorization from organizing entity showing authority to apply for.
Name: ,,„)a ji 1/6 -0 /
Please Print or Type
�,I
Organization: /o,"Of l 04(r--
Please Print or Type
4( i4r
(Signature) (Date)
Please return the original plus four(3)copies of the Application and
the Certification&Compliance Page to:
Chris O'Brien
2800 Horseshoe Drive
Naples, FL 34104
239-252-4267
chrisobrienCO3coliiergov.net
s
Packet Page-1383-
3/10/2015 16.F.2.
Estimated Room Nights Funding Range
500 and over $4,500-$6,500
200-499 $2,400-$4,499
100-199 $1,201-$2,399
Less Than 100 $0- $1,200
Collier County Tourism Sports Event Assistance Application
1. Organization Making Request Gulf Coast Clays Inc
2. Non-Profit Tax ID No.
or Federal Tax ID No.
3. Contact Person/Responsible Party Colin Burrows
4. Address 12425 Union Road
5. City: Naples State FL Zip 34114
6. Cell#: 239 431 0103 Alternate phone# 239 642 8999
7. Email: colin @gulfcoastclays,com
8. Name of Event: Sun Traps Shoot
9. Website: www.GulfCoastClays.com
10.Venue: GCC
11.Sanctioning Organization: National Sporting Clays Association
12.Event Date(s) April 11/12, 2015
13.Description of Event(Format, participants, sanctioning body, etc)
See attached note
4
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3/10/2015 16.F.2.
14.History of Event(Past cities event has been held in, past participants, past
number of participants and visitors, etc)
New event
15. Proposed Use of Funds (Please support request with attached budget page)
Eligible expense(s) to be considered for funding (see page 2)
Expense Description $Amount Eligible Category
Advertising $1,500
Facilties $1,500
(marquee/toilets)
Total $ 3,000
How will this funding increase number of visitors and impact the success of your
event?
We can't fund the advertising and on the ground logistics without support from
external sources
What is your plan to track the impact of this funding?
Working with local hotel partners to offer special rates will enable us to track
boo.'. - •
Summarize your marketing plan for the event including all media.
National US advertising in shooting press - ditto UK shooting press. PR campaign
in local area with so...7 • '•- -• - ' ••
Economic impact/participant projections
1. Total expected Participants (competitors, coaches, trainers, officials, etc.)
ADULT Out-of-State: 25 In-State: 70
YOUTH Out-of-State: 15 In-State: 20
2. Total expected Spectators (fans, family, friends, etc.)
ADULT Out-of-State: 30 In-State: 30
YOUTH Out-of-State: 0 In-State: 10
3. Total expected Media
Out-of-State: 2 In-State: 4
Total Participants/Spectators = 200 Total overnight visitors= 80
5
Packet Page -1385-
3/10/2015 16.F.2.
Expected Hotel Rooms
Date Room Date Room Date Room
Nights Nights Nights
Fri April 10 30 Sat Apr 11 40 Sun Apr 12 30
•
Additional information to support visitor and participant projections
(Number of teams, competitors, players /spectator per team, etc)
6
Packet Page -1386-
3/10/2015 16.F.2.
EVENT BUDGET
INCOME SOURCES:
TOURIST TAX FUNDING REQUEST $ 3,000
ADDITIONAL FUNDING SOURCES
Event sponsor $ 5,000
Hotel partner $ 1,000
$
$
TOTAL ADDITIONAL FUNDING SOURCES $ 6,000
TOTAL INCOME-ALL SOURCES $ 9,000
EVENT EXPENSES:
Lrtended Uses of Tourist Tax Grant Funds:
Please refer to authorized and unauthorized uses on pages 2 and 3. Provide an itemized summary
indicating the intended use of Tourist Tax(TDT)funds. Please be as explicit as possible,
including planned cities where advertising or promotional materials will be placed.
Indicate the total amount you plan to spend for each category or promotion. Use additional
sheets if necessary.
US National advertising in shooting press $ $750
International advertising in shooting press $ $750
$
Logisitics - see attached sheet $ $1,500
Total Tourist Tax Funds Utilized: $
Other Project Expenses not using Tourist tax grant funds:
Additional logistics $ $1,000
Additional advertising $ $1,000
$
Prize money $ $4,000
Total Other Project Expenses: $ $6,000
TOTAL PROJECT EXPENSES $ $9,000
Profit(Loss) $ 0
7
Packet Page-1387-
3/10/2015 16.F.2.
Certification and Compliance
I hereby certify that the information contained in this application is true and correct to
the best of my knowledge and that I have read the Policies and Procedures of the
Collier County Special Event Assistance Program and will abide by all legal,financial,
and reporting requirements as a condition of receiving grant funds from the Collier
County Tourist Development Council. Signatures must be original in blue ink. Please
attach written authorization from organizing entity showing authority to apply for.
Name:
?(QI &) DL
Please Print or Type
Organization: "r L C CL
Please Print or Type
( nature) (Date)
Please return the original plus four(3) copies of the Application and
the Certification &Compliance Page to:
Chris O'Brien
2800 Horseshoe Drive
Naples, FL 34104
239-252-4267
chrisobrien@collieraov.net
8
Packet Page-1388-
3/10/2015 16.F.2.
Estimated Room Nights Fundina Ranae
500 and over $4,500-$6,500
200-499 $2,400-$4,499
100-199 $1,201-$2,399
•
Less Than 100 $0-$1,200
Collier County Tourism Sports Event Assistance Application
1. Organization Making Request Optimist Club of naples (via Kick Off
soccer)
2. Non-Profit Tax ID No.
or Federal Tax ID No.
3. Contact Person/Responsible Party Gavin
Spooner
4. Address 2050 morning sun In,
5. City: Naples State fl Zip 34119
6. Cell#: 941 545 8874 Alternate phone#
7. Email:
_gavin @kickoffsoccer.org
8. Name of Event: _Naples Spring Shootout
9. Website: www.kickoffsoccer.oro http://soccer.sincsports.com/TTIntro7.aspx?
tid=NAPSPCL
10.Venue: NCRP
4
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3/10/2015 16.F.2.
11.Sanctioning Organization:,_,US Club
12.Event Date(s)_April 10/11/12
13.Description of Event(Format, participants, sanctioning body, etc)
youth soccer tournament
14.History of Event (Past cities event has been held in, past participants, past
number of participants and visitors, etc)
2nd year event in Naples.
77 teams in 2014 record naples spring tournament with 50% out of area
15.Proposed Use of Funds (Please support request with attached budget page)
Eligible expense(s) to be considered for funding (see page 2)
5
Packet Page -1390-
3/10/2015 16.F.2.
Expense Description $Amount Eligible Category
trainer 600
referee refreshments 500
field rental 3200
referee appreciation 300
awards
application fee (hosting) 100
advertising 1000
Total $4600
How will this funding increase number of visitors and impact the success of your
event?
We anticipate a 100+team tournament and over 50 out of area teams
What is your plan to track the impact of this funding?
Using an event housing company to track hotel usage
Summarize your marketing plan for the event including all media.
3000 + email list, direct communications, cross advertising with other
tournaments/clubs
Economic Impact I participant projections
1.Total expected Participants (competitors, coaches, trainers, officials, etc.)
ADULT Out-of-State: In-State: 60
YOUTH Out-of-State: In-State: 1500
2. Total expected Spectators (fans, family, friends, etc.)
ADULT Out-of-State: In-State: 3000
YOUTH Out-of-State: In-State: 1000
3. Total expected Media
Out-of-State: In-State:
6
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3/10/2015 16.F.2.
Totally Participants/Spectators =_150014600 Total overnight visitors=
1750
Expected Hotel Rooms
Date Room Nights Date Room Nights Date Room Nights
4/10 200 4/11 300
Additional information to support visitor and participant projections
(Number of teams, competitors, players /spectator per team, etc)
100 teams x 15 players per team(average)
2 adults per player(includes parents/uncles/grandparents/friends/teachers/neighbors)
1 sibling per player(many multiple sibling families)
GO referees
7
Packet Page -1392-
3/10/2015 16.F.2.
EVENT BUDGET_
INCOME SOURCES:
TOURIST TAX FUNDING REQUEST $4600.00
•
ADDITIONAL FUNDING SOURCES
$
$
TOTAL ADDITIONAL FUNDING SOURCES $
TOTAL INCOME -ALL SOURCES $
EVENT EXPENSES:
Intended Uses of Tourist Tax Grant Funds:
Please refer to authorized and unauthorized uses on pages 2 and 3. Provide an itemized summary
indicating the intended use of Tourist Tax(TDT) funds. Please be as explicit as possible,
including planned cities where advertising or promotional materials will be placed.
Indicate the total amount you plan to spend for each category or promotion. Use additional
sheets if necessary.
Total Tourist Tax Funds Utilized: $
Other Project Expenses not using Tourist tax grant funds:
$
$
$
Total Other Project Expenses: $
TOTAL PROJECT EXPENSES $
8
Packet Page -1393-
3/10/2015 16.F.2.
Y`rvtrt (Loss) s _-
Certification arid Cwnpliance
hereby certify'that the ikon contained in this lcatian is true and Coned to
the best of mr knowledge and that t have teat the Pogolin and Procedures.arthe
Collier County Special Event Assislonoe PPREIMITI and w l abide by all dal,financial,
and reporting requirements as a con tian of receiving grant ftrnds from the Collie'
lj,Tot rist Development Council. Signatures mt be origfkad in Woe ink, Please
attach written authorization from organizing entity showing authority to apply for.
fie: Cain Suter
Please Print or Typo - —
Naples Optimist 5hxr
Ot
Please ... .. ._ _.
.
UO J t
( u ) (Date)
Piece return Vial aI plus four(3) comes of the Apprication and
the Caton& Comp r v Page tcf:
Cris O`Stisn
M Ho ses oe Drive
tiles-, F#.341134
9.
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