Agenda 02/24/2015 Item #16F1 2/24/201516.F.1.
EXECUTIVE SUMMARY
p.-. Recommendation to review information related to the use of General Government Buildings Impact Fees
Ior the purchase of a building located at 3750 Enterprise Avenue to be used by the Supervisor of
Elections.
OBJECTIVE: That the Board of County Commissioners(Board)reviews supplemental information related to
the use of General Government Buildings Impact Fees for the purchase of a building located at 3750 Enterprise
Avenue to be used by the Supervisor of Elections.
CONSIDERATIONS: On July 8,2014,(Item 11.D)the Board approved a Purchase Agreement for an office
and warehouse facility located at 3750 Enterprise Avenue. There are two buildings on the subject property with
15,000 square feet of office space and 14,746 square feet of warehouse area.
On September 9, 2014, the Board approved the financing and expenditures associated to the purchase and
renovation of the subject property. Included as part of the financing package is the use of General Government
Buildings Impact Fees to repay loans over time, as such impact fees become available. During the Budget
Hearing on September 18, 2014,the Board requested additional information be provided with respect to the use
of General Government Buildings Impact Fees for this purchase.
Collier County is mandated to provide adequate office space for the Constitutional Officers and Judiciary. This
can be accomplished through both leased and owned space. However, the most benefit to the taxpayer is
derived from owned space. Collier County, as the owner of the space, must retain the flexibility to manage
office space as the organization, and the functions within, expand and contract. This allows for the correct
,yrtilization of the inventory of office space. The Supervisor of Elections is currently housed on the Main
Campus and utilizes a combination offsite storage sites to meet its space needs. The purchase of the property at
3750 Enterprise Avenue will facilitate the housing of the entire Supervisor of Elections operation at one site.
Further, the space being vacated by the Supervisor of Elections will be used to house another
department/governmental entity in order to provide expanded space,move from lease space,etc.
The proposed building purchase is an appropriate use of General Government Buildings Impact Fees as it
provides for the purchase of a new asset that is an expansion of the current inventory. This acquisition does not
constitute a replacement. The purchase provides a reasonable connection between the expenditure of the fees
and the benefit to the public and new development and it is consistent with the Board's direction to minimize
leased space,in order to best serve the taxpayers of Collier County.
FISCAL IMPACT: Since this project is impact fee eligible, the full amount of the purchase including
renovations or$5,522,770 is considered a loan to the General Governmental Building Impact Fee Fund(390).
GROWTH MANAGEMENT IMPACT: The information provided is consistent with Objective 2 of the
Capital Improvement Element (CIE) of the Collier County Growth Management Plan (GMP) states: "Future
development will bear a proportionate cost of facility improvements necessitated by growth."
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form
and legality,and requires majority vote for approval. -JAK
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2/24/2015 16.F.1.
RECOMMENDATION: That the Board of County Commissioners accepts the supplemental information
provided related to the use of General Government Buildings Impact Fees for the purchase of a building located
at 3750 Enterprise Avenue to be used by the Supervisor of Elections.
Prepared by: Mark Isackson,Director, Corporate Financial and Management Services
Amy Patterson, Office of Management and Budget and
Capital Project Planning, Impact Fee and Program Management
Attachments: 1)2014 AUIR Summary—Government Buildings Facilities
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2/24/2015 16.F.1 .
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.F.16.F.1.
Item Summary: Recommendation to review information related to the use of General
Government Buildings Impact Fees for the purchase of a building located at 3750 Enterprise
Avenue to be used by the Supervisor of Elections.
Meeting Date: 2/24/2015
Prepared By
Name: PattersonAmy
Title: Manager-Impact Fees&EDC,Business Management&Budget Office
1/16/2015 10:00:34 AM
Approved By
�., Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 1/20/2015 3:55:44 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/12/2015 9:19:28 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 2/16/2015 12:46:07 PM
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2/24/2015 16.F.1 .
2014 AUIR SUMMARY
GOVERNMENT BUILDING FACILITIES
Facility Type: General Government Buildings (Category B)
Level of Service Standard (LOSS): 1.7 sq.ft./capita*
Unit Cost: $345.58 per sq.ft.**
Using the Countywide Peak Season population, the following is set forth:
Square Feet Value/Cost
Available Inventory as of 9/30/14 894,889 $309,255,741
Required Inventory as of 9/30/19 766,165 $264,771,301
Proposed AUIR FY 2014/15 - FY 2018/19 0 0
5-year Surplus or(Deficit) 128,724' $ 44,484,440
Expenditures
Proposed AUIR FY 2014/15- FY 2018/19 $ 0
Debt Service Payments for 2010, 2010B, 2011 &2013 Bonds $ 31,298,310
Total Expenditures $ 31,298,310
Revenues
Impact Fees $ 8,828,686
Interest $ 52,000
Available Cash for Future Projects/Payment of Debt Service $ 3,331,400
Loan from General Fund (for Property Appraiser's Bldg) $ 2,240,000
Loan from Countywide Capital Projects(General Fund) $ 16,846,224
Total Revenues $ 31,298,310
Surplus or(Deficit) Revenues 5 0
Revenues needed to maintain existing LOSS none
Recommendation:
That the BCC approve the proposed Government Buildings AUIR for FY 2014/15- FY 2018/19.
Notes:
* BCC adopted Level of Service Standard is 1.7 sq. ft. per capita. LOSS identified within BCC-
approved December 20, 2011 Impact Fee Study is 1.52 sq. ft. per capita. The 1.7 sq. ft per capita
only covers owned facilities and does not cover leased facilities which currently meet approximately
4%of the space required.
** The unit cost utilized is based upon actual project costs for representative projects divided by the total
square footage and is rounded to the nearest cent. The calculated average unit cost on the Capital
Improvement Plan (CIP) is skewed higher due to the cost of the Emergency Services Center(ESC).
The CIP future costs are based on preliminary individual estimates, not on past costs. Although there
are no representative projects since the economic downturn, the utilized sq.ft. cost represents a 5%
reduction from the comparable(Courthouse Annex)project for the proposed future buildings.
*** The 5-year surplus in available square footage does not represent a limitation on adding
capacity/expansion of space. There is no requirement that all existing capacity be consumed before
expanding as the use of impact fees allow jurisdictions to stay ahead of the demands created by
growth.
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