Agenda 02/24/2015 Item #16D3 2/24/2015 16.D.3.
EXECUTIVE SUMMARY
Recommendation to award a work order using Contract No. 13-6164 to Coastal Engineering
Consultants, Inc. for the Clam Pass Boardwalk Piling Inspection and make a finding that this
expenditure promotes tourism.
OBJECTIVE: To inspect the structural integrity of the pilings at the Clam Pass boardwalk and provide
plans and specifications for any necessary piling repair work.
CONSIDERATION: The Clam Pass Boardwalk Beach Park Facility has been in existence since 1985.
The boardwalk is constructed in a harsh marine environment and a closer look at the structure is needed
for safety concerns.
On November 25,2013 the Tourist Development Council approved a work order to perform repairs to the
Clam Pass drawbridge to repair five(5)pilings and the protective wrapping of the nine(9)other piles to
prevent future degradation. The work was completed at the drawbridge in the May of 2014.
On April 28, 2014 the Tourist Development Council recommended approval and funding for the Clam
Pass Boardwalk Piling Inspection for the overland tram boardwalk. The negotiated proposal for the
inspection work was finalized in December 2014, and TDC approved the work order and expenditure at
the January 26, 2015 meeting. The work scope included engineering services in the form of a structural
inspection, identifying issues with the structural integrity of the pilings, superstructure and connecting
hardware, recommendations for repair, and plans and specifications for repair. The inspection will
include the existing tramway boardwalk and excludes the piling repair that was addressed on November
25, 2013. The Facilities Management Department secured a proposal for the piling inspection project
using Contract No. 13-6164 Professional Services for Engineers and Architects-Coastal Zone Services.
FISCAL IMPACT: Funding is provided for this work in Clam Pass Piling Inspection Project No. 88040
within TDC Beach Park Facilities Fund(183).
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this
action.
ADVISORY BOARD RECOMMENDATION: The Parks and Recreation Advisory Board approved
this project on April 16,2014, by a vote of 5-0 and the project was reapproved on January 21,2015. The
Tourist Development Council recommended approval of the expenditure at the January 26,2015 meeting,
by a vote of 8-0 with a finding that the expenditure promotes tourism.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval.—CMG
RECOMMENDATION: That the BCC recommends award of the proposed work order using Contract
No. 13-6164 to Coastal Engineering Consultants, Inc., for the Clam Pass Piling Inspection, Project No.
88040, in the amount of$24,600,and makes a finding that the project expenditure promotes tourism.
Prepared by:Margaret A.Bishop,P.E.,Senior Project Manager,Facilities Management Department
Attachment: Work Order
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2/24/2015 16.D.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.3.
Item Summary: Recommendation to award a work order using Contract No. 13-6164 to
Coastal Engineering Consultants, Inc. for the Clam Pass Boardwalk Piling Inspection and make a
finding that this expenditure promotes tourism.
Meeting Date: 2/24/2015
Prepared By
Name: BishopMargaret
Title: Project Manager, Senior,Facilities Management
1/21/2015 11:22:12 AM
Submitted by
Title:Project Manager, Senior, Facilities Management
Name: BishopMargaret
1/21/2015 11:22:13 AM
Approved By
Name:JonesHank
Title:Project Manager,Principal, Facilities Management
Date: 1/30/2015 2:59:11 PM
Name: LinguidiDennis
Title:Manager-Facilities,Facilities Management
Date: 1/30/2015 3:55:24 PM
Name: WilliamsBarry
Title:Director-Parks &Recreation, Parks&Recreation
Date: 2/2/2015 4:45:48 PM
Name: Washburnllonka
Title:Manager-Park Operations,Parks &Recreation
Date: 2/4/2015 12:56:30 PM
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2/24/2015 16.D.3.
Name: TownsendAmanda
Title: Director-Operations Support, Public Services Department
Date: 2/4/2015 4:53:45 PM
Name: MarkiewiczJoanne
Title: Director-Purchasing/General Services,Purchasing&General Services
Date: 2/5/2015 7:03:14 AM
Name: AlonsoHailey
Title: Operations Analyst,Public Services Department
Date: 2/5/2015 2:49:34 PM
Name: HerreraSandra
Title:Manager-Procurement,Purchasing&General Services
Date: 2/5/2015 3:45:51 PM
Name: Johnson Scott
Title: Manager-Procurement,Purchasing&General Services
Date: 2/9/2015 8:48:52 AM
Name: CarnellSteve
Title: Administrator-Public Services,Public Services Department
Date: 2/11/2015 10:22:53 AM
Name: GreeneColleen
Title:Assistant County Attorney, CAO General Services
Date: 2/12/2015 2:01:58 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/12/2015 3:16:25 PM
Name: FinnEd
Title: Management/Budget Analyst, Senior,Transportation Engineering&Construction Management
Date: 2/17/2015 6:02:50 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 2/18/2015 8:38:04 AM
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2/24/2015 16.D.3.
WORK ORDER/PURCHASE ORDER
Contract 13-6164 "Professional Services for Engineers and Architects-CZ"
Contract Expiration Date: March 8,2019
This Work Order is for professional engineering services for work known as:
Project Name: Clam Pass Boardwalk Piling Inspection
Project No: 88040
Work includes piling inspection supporting the existing Clam Pass Boardwalk to determine pile
conditions at the mudline as well as above. Inspection services include fiekl work, reports, and plans
. and specifications for piling repair work.
The work is specified in the proposal dated December 16, 2014 which is attached hereto and made a
part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced
above, this Work Order/Purchase Order is assigned to: Coastal Engineering Consultants, Inc,
Scope of Work; As detailed in the attached proposal and the following:
* Task I Inspection(LS)
* Task II Plans and Specifications(LS)
* Task III Coordination and Meetings(LS)
* Task IV Site Condition Allowance,approved by Collier County(T&M)
Schedule of Work: Complete work within 90 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement# 13-6164 will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): Negotiated Lump Sum (NLS) ❑Lump Sum Plus
Reimbursable Costs (LS+RC) Time&Material (T&M) (established hourly rate-- Schedule A) ❑
Cost Plus Fixed Fee(CPFF),as provided in the attached proposal.
Task I $8,940.00
Task II $9,150.00
Task III $2,830.00
Task IV $3,680.00
TOTAL FEE $24,600.00
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PREPARED BY: , 1 . . • > 1 °11?'-/if
Margaret.Bishop, P.E., Sr. P roject Manager Date
Facilities Management Department
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REVIEWED BY: /e
I Ian .Ioi cs, ; t. Principa Project Manager Date
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g
Facilities M(ha ement Department
APPROVED BY: 61/50/
Barry illiams, Director D ate
Parks&Recreation Department
APPROVED BY: . Ili , ade. t Z(l4 f f
teve Cornell, Administrator
Date
Public Services Division
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that,to the best of their knowledge and belief,all relevant facts concerning past,present,or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: Coastal Engineering Consultants, Inc.
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December 18,2014
Michael T.Poff,P.E.;Vice-President Date
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2/24/2015 16.D.3.
Collier County CEC Contract No. 13-6164
Clare Pass Boardwalk Piling Inspection Scope of Work
SCHEDULE "A"
WORK ORDER NO. I
Coastal Engineering Consultants Inc. (CEC) proposes to assist Collier County in inspecting the
pilings supporting the existing Clam Pass boardwalk; preparing an inspection report; and
preparing plans and specifications for piling repair work. This scope of services defines the
fieldwork, report, and plan preparation to provide Collier County with information necessary to
affect repairs that may be required.
TASK I: INSPECTION
Examine condition of timber piles supporting the boardwalk using visual and/or tactile
observation of accessible surfaces above the mudline. As part of the piling inspection, examine
conditions of the superstructure and connecting hardware and record observations. It is our
understanding an inspection, assessment and repairs were performed under a separate project for
the portions of the boardwalk spanning over water and these areas are not included in this scope.
Prepare and submit a draft piling inspection report for review and comment. The report shall
include the results of the inspection, typical piling I boardwalk detail and cross section,
representative photographs of the items identified for repair,recommendations for repairs,and an
order of magnitude construction cost. Upon receipt of written comments, finalize and submit the
inspection report.
TASK 2: PLANS AND SPECIFICATIONS
Upon favorable review by the County of the repair recommendations and budget, prepare
detailed construction plans of the piling repairs including cover sheet, sitc plan, typical sections,
details, and notes, Prepare detailed technical specifications describing the character and nature
of the piling repairs. Prepare a Preliminary Opinion of Construction Cost. Provide draft sets of
the design documents to the County for review and comment. Upon receipt of written comments,
finalize and submit the design documents.
TASK 3: CLIENT COORDINATION AND MEETINGS
CEC shall, in addition to maintain routine communication, prepare for and attend up to two
meetings with County staff to discuss issues related to the project.
TASK 4: ALLOWANCE
in the event that unexpected conditions arc encountered during the site inspection, an allowance
is recommended to cover one additional day of field time.
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2/24/2015 16.D.3.
• Collier County CEC Contract No. 13-6164
Clans Pass Boardwalk Piling Inspection Scope of 1York
ASSUMPTIONS
1. The scope and budget estimates for the Project do not include permitting, bidding or
construction administration services; which will be performed under the Clam Pass Park
Facility Expansion project awarded to Q.Grady Minor.
BUDGET
Costs for each Task were determined using the approved rates in Schedule B of the contract.
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TASK DESCRIPTION __ BASIS
1 Inspection $8,940(LS)
2 Plans and Specifications _ $9,150(IS)
3 Client Coordination and Meetings $2,830(LS)
4 Allowance $3,680(T&M)
Total $24,600(LS)
TIME SCHEDULE
TASK DESCRIPTION TIME(Days)
0 _ Work Order Issued 0
I Inspection 0+40
2 Plans and Specifications 0+75
3 Client Coordination and Meetings 0+90
4 Allowance TBD
Total Time To Complete Work Order 90 days
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