Agenda 02/24/2015 Item #16A17 2/24/2015 16.A.17.
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EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (ITB) 15-6363 for Storm Drain Maintenance to
EnviroWaste Services Group, Inc., as the Primary Contractor and Shenandoah General
Construction Company as the Secondary Contractor.
OBJECTIVE: To provide Storm Drain Maintenance and related services for all County Departments on
an as needed basis.
CONSIDERATIONS: On October 24,2014 public notices of the solicitation were sent to 874 registered
email addresses in the County's Online Bidding System; 56 addresses requested bid packages, and three
(3)vendors submitted bids by the deadline of November 24,2014.
The original solicitation document intended to award "to a single qualified and responsive bidder
determined by the lowest total based bid." Also stated in the solicitation documents was that Collier
County reserves the right to select more than one vendor if it was in the best interest of the County. Staff
believes it is in the County's best interest to award ITB 15-6363 to a primary vendor, and to add a
secondary vendor to ensure service delivery if the primary vendor is not available or cannot meet service
demands. At this time staff had intended to make the request to the Board to waive this minor irregularity
in the award [per the Board's Purchasing Ordinance Section 10E Waiver of Irregularities].
Procurement Services posted the intent to award to the primary vendor:EnviroWaster Services Group and
secondary vendor Shenandoah General Construction Company on Tuesday,January 6,2015. Subsequent
to that notice, Shenandoah General Construction Company filed an intent to protest.
After review of all of the issues raised in the protest, and the facts pertaining, the Procurement Director
supported the staff's position of merely applying the original methodology outlined in the solicitation
documents.Accordingly,the Purchasing Director denied Shenandoah's protest and directed staff to move
forward with the award of ITB 15-6363 Storm Drain Maintenance, and to request that the Board waive
the minor irregularity and award ITB 15-6363 to a primary and secondary vendor.
The Board's Purchasing Ordinance (Section 23, F and G) allows the protesting party to appeal the
Purchasing Director's decision. On January 15, 2015, the protesting party indicated that they were
waiving their appeal rights under the protest policy.
Staff is recommending that the Board waive the minor irregularity in the solicitation document and award
ITB 15-6363 to:
• EnviroWaste Services Group,Inc.as Primary Contractor and
• Shenandoah General Construction Company as Secondary Contractor.
Services from the vendors will be procured using a County Purchase Order on an as needed basis.
FISCAL IMPACT: Funds for these services shall come from each individual department's budget as
projects are identified. Historically, the countywide annual amount spent on these services has been
approximately $1,625,000.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
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LEGAL CONSIDERATIONS: This item has been approved to form and legality and requires a
majority vote for Board approval-ERP
RECOMMENDATION: That the Board of County Commissioners award ITB 15-6363 "Storm Drain
Maintenance" contract to EnviroWaste Services Group, Inc as the Primary Contractor and Shenandoah
General Construction Company as the Secondary Contactor and authorize the Chairman to sign the
attached agreements.
Prepared by: JR Gorentz, Supervisor Contracts and Projects,Road Maintenance Department,Growth
Management Division
Attachments: 1)EnviroWaste Services Group,Inc Contract;2)Shenandoah General Construction
Company Contract;3)Exhibit B EnviroWaste Bid Schedule;4)Exhibit B Shenandoah Bid Schedule;5)
Solicitation and Addenda; and 6)Protest Letter
/' ■
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.17.
Item Summary: Recommendation to award Invitation to Bid (ITB) 15-6363 for Storm
Drain Maintenance to EnviroWaste Services Group, Inc., as the Primary Contractor and
Shenandoah General Construction Company as the Secondary Contractor.
Meeting Date: 2/24/2015
Prepared By
Name: LynchDiane
Title: Supervisor-Operations, Road Maintenance
1/23/2015 3:24:05 PM
Approved By
Name: EvelynColon
Title:Purchasing-Procurement Specialist
Date: 1/26/2015 11:27:56 AM
Name: LynchDiane
Title: Supervisor-Operations,Road Maintenance
Date: 1/26/2015 12:49:31 PM
Name: VlietJohn
Title: Director-Road Maintenance,Road Maintenance
Date: 1/26/2015 12:59:18 PM
Name: GossardTravis
Title: Superintendent-Roads &Bridges, Road Maintenance
Date: 1/27/2015 3:59:43 PM
Name: JohnsonScott
Title: Manager-Procurement,Purchasing&General Services
Date: 1/28/2015 12:55:25 PM
Name: HerreraSandra
Title:Manager-Procurement, Purchasing&General Services
Date: 1/28/2015 4:29:02 PM
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Name: MarkiewiczJoanne
Title:Director-Purchasing/General Services,Purchasing&General Services
Date: 1/29/2015 3:22:24 PM
Name: GorentzJR
Title: Supervisor-Road Maint Cont&Projects,Road Maintenance
Date: 1/29/2015 5:04:39 PM
Name: KearnsAllison
Title:Manager Financial &Operational Support,Transportation Administration
Date: 2/2/2015 2:20:46 PM
Name: ShueGene
Title: Director-Operations Support,Transportation Administration
Date: 2/2/2015 2:31:57 PM
Name: LaPierreBarbara
Title: Management/Budget Analyst,Transportation Administration
Date: 2/2/2015 4:33:36 PM
Name: PepinEmily
Title:Assistant County Attorney, CAO Litigation
Date:2/4/2015 2:37:32 PM
Name: MarcellaJeanne
Title:Executive Secretary,Transportation Planning
Date: 2/11/2015 9:11:31 AM
Name: IsacksonMark
Title: Director-Corp Financial and Mngmt Svs, Office of Management&Budget
Date: 2/11/2015 9:40:54 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/17/2015 8:43:12 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 2/17/2015 10:59:20 AM
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AGREEMENT15-6363
for
Storm Drain Maintenance
THIS AGREEMENT is made and entered into this day of , 2015, by and between
the Board of County Commissioners for Collier County, Florida, a political subdivision of the State of
Florida (hereinafter referred to as the "County" or "Owner") and EnviroWaste Services Group, Inc., as
Primary Contractor, authorized to do business in the State of Florida, whose business address is
18001 Old Cutlet Road, Suite 554, Miami, Florida 33157 (hereinafter referred to as the "Contractor").
WITNESSETH:
1. COMMENCEMENT. The Contractor shall commence the assigned work upon issuance of a
Notice to Proceed (NTP). The contract shall be for a one (1) year period, commencing on
Board award or until such time as all outstanding Purchase Orders issued prior to the
expiration of the Agreement period have been completed to the satisfaction of the County or
terminated. This contract shall have three (3) additional, one (1) year renewals, renewable
annually. The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred eighty
(180) days. The County Manager, or his designee, shall give the Contractor written notice of
the County's intention to extend the Agreement term not less than ten (10) days prior to the
end of the Agreement term then in effect.
2. STATEMENT OF WORK. The Contractor shall provide Storm Drain Maintenance for the
Road Maintenance Department on an on-call basis in accordance with the terms and
conditions of ITB # 15-6363 "Storm Drain Maintenance" and Exhibit A, "Scope of Work",
hereby attached and incorporated by reference and made an integral part of this Agreement.
The execution of this Agreement shall not be a commitment to the Contractor that any Work
will be awarded to the Contractor. Rather, this Agreement governs the rights and obligation of
the procedure to obtain Work outlined in the next paragraphs and all Work undertaken by
Contractor for Owner pursuant to this Agreement during the term and any extension of the
term of this Agreement.
Although the primary user of this Contract is the Road Maintenance Department, any County
Department may use this contract provided sufficient funds are included in its budget. The
process for obtaining services under this Contract is as follows:
Prior to the start of each individual job or group of jobs, the user department shall provide a
description of Work to be performed to the Primary Contractor. The Primary Contractor shall
have five (5) business days to respond indicating they are willing and able to complete the
job(s) in the required time frame. The user department will then issue a Notice to Proceed
("NTP"), provided that there has been a Purchase Order established for the work.
If the Primary Contractor cannot provide requested services within the timeframe specified by
the user department, then the Secondary Contractor will then be contacted. The procedure for
obtaining services is the same. In each description of work, the Owner reserves the right to
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specify the period of completion; collection of liquidated damages in the event of late
completion; and time and materials or lump sum.
This Agreement contains the entire understanding between the parties and any modifications
to this Agreement shall be mutually agreed upon in writing by the Contractor and the County
project manager or his designee, in compliance with the County Purchasing Ordinance and
Procedures in effect at the time such services are authorized.
3. THE CONTRACT SUM. The County shall pay the Contractor for the performance of this Work
pursuant to the prices offered by the Contractor in response to ITB # 15-6363 "Storm p 3 Storm Drain
Maintenance" per Exhibit B, "Price Schedule," attached herein and incorporated by reference
or subsequent quotes. Any County Agency may utilize the services offered under this contract,
provided sufficient funds are included in their respective budget(s). This contract will be
Purchase Order driven.
4. NOTICES. All notices required or made pursuant to this Agreement to be given by the County
to the Contractor shall be made in writing and shall be delivered by hand, by fax, e-mail, or by
the United States Postal Service Department, first class mail service, postage prepaid,
addressed to the following Contractor's address of record:
EnviroWaste Services Group, Inc.
18001 Old Cutler Road, Suite 554
Miami, Florida 33157 _
Phone: 877-637-9665; Fax: 877-637-9659
Attn: Eduardo Barba, President
Email: eddybarba(c�cgmail.com
All notices required or made pursuant to this Agreement to be given by the Contractor to the
County shall be in writing and shall be delivered by hand, by fax, e-mail, or by United States
Postal Service Department, first class mail service, postage prepaid, addressed to the
following County's address of record:
Collier County Government Complex
Procurement Services Department
3327 Tamiami Trail East
Naples, Florida 34112
Attention: Joanne Markiewicz
Director, Procurement Services
Phone: 239-252-8407
Fax: 239-252-6480
The Contractor and the County may change the above mailing address at any time upon giving
the other party written notification. All notices under this Service Agreement must be in --
writing.
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5. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an
agent of the County.
6. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, Florida Statutes, all
permits necessary for the prosecution of the Work shall be obtained by the Contractor.
Payment for all such permits issued by the County shall be processed internally by the
County. Contractor is not responsible for paying for permits issued by Collier County, but is
responsible for acquiring all permits. Owner may require the Contractor to deliver internal
budget transfer documents to applicable Collier county agencies when the Contractor is
acquiring permits.
All permits, fees and licenses necessary for the prosecution of the Work which are not issued
by Collier County shall be acquired and paid for by the Contractor. Owner will not be
obligated to pay for any permits obtained by Subcontractors. Contractor shall pay all sales,
consumer, use and other similar taxes associated with the Work or portions thereof, which are
applicable during the performance of the Work.
7. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in
any manner whatsoever, county facilities for any improper, immoral or offensive purpose, or
for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or
regulation, or of any governmental rule or regulation now in effect or hereafter enacted or
adopted. In the event of such violation by the Contractor or if the County or its authorized
representative shall deem any conduct on the part of the Contractor to be objectionable or
improper, the County shall have the right to suspend the Contract of the Contractor. Should
the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the
County within twenty-four (24) hours after receiving notice of such violation, conduct, or
practice, such suspension to continue until the violation is cured. The Contractor further
agrees not to commence operation during the suspension period until the violation has been
corrected to the satisfaction of the County.
8. TERMINATION. Should the Contractor be found to have failed to perform services in a
manner satisfactory to the County and requirements of this Agreement, the County may
terminate said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of non-
performance.
9. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to
race, sex, color, creed or national origin.
10. INSURANCE. The Contractor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Single
Limit Per Occurrence, $2,000,000 aggregate, for Bodily Injury Liability and Property
Damage Liability. This shall include Premises and Operations; Independent contractors;
Products and Completed Operations and Contractual Liability.
B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability.
CA
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This shall include Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-
Ownership.
C. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in
compliance with the applicable state and federal laws. The coverage must include
Employers' Liability with a minimum limit of$1,000,000 for each accident.
Special Requirements: Collier County Board of County Commissioners shall be listed as the
Certificate Holder and included as an Additional Insured on the Comprehensive General
Liability.
Current, valid insurance policies meeting the requirement herein identified shall be maintained
by Contractor during the duration of this Agreement. Renewal certificates shall be sent to the
County ten (10) days prior to any expiration date. There shall be a thirty (30) day notification
to the County in the event of cancellation or modification of any stipulated insurance
coverage.
Contractor shall insure that all subcontractors comply with the same insurance requirements
that he is required to meet. The same Contractor shall provide County with certificates of
insurance meeting the required insurance provisions.
11. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall
indemnify and hold harmless Collier County, its officers and employees from any and all
liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees _
and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally
wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the
performance of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may be available to
an indemnified party or person described in this paragraph. This section does not pertain to
any incident arising from the sole negligence of Collier County.
11.1 The duty to defend under this Article 11 is independent and separate from the duty to
indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor,
County and any indemnified party. The duty to defend arises immediately upon presentation
of a claim by any party and written notice of such claim being provided to Contractor.
Contractor's obligation to indemnify and defend under this Article 11 will survive the expiration
or earlier termination of this Agreement until it is determined by final judgment that an action
against the County or an indemnified party for the matter indemnified hereunder is fully and
finally barred by the applicable statute of limitations.
12. PAYMENTS WITHHELD. Owner may decline to approve any invoice, or portions thereof,
because of defective or incomplete work, subsequently discovered evidence or subsequent
inspections. The Owner may nullify the whole or any part of any approval for payment
previously issued and Owner may withhold any payments otherwise due Contractor under this
Agreement or any other agreement between Owner and Contractor, to such extent as may be
necessary in the Owner's opinion to protect it from loss because of: (a) defective Work not
remedied; (b) third party claims failed or reasonable evidence indicating probable fling of such —
claims; (c) failure of Contractor to make payment properly to subcontractors or for labor,
materials or equipment; (d) reasonable doubt that the Work can be completed for the unpaid
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balance of the Contract Amount; (e) reasonable indication that the Work will not be completed
within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or (g)
any other material breach of the Contract Documents.
If any conditions described above are not remedied or removed, Owner may, after three (3)
days written notice, rectify the same at Contractor's expense.
13. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from
specifications shall be approved in writing by Owner in advance.
14. CHANGES IN THE WORK. Owner shall have the right at any time during the progress of the
Work to increase or decrease the Work. Promptly after being notified of a change, Contractor
shall submit an itemized estimate of any cost or time increases or savings it foresees as a
result of the change. Except in an emergency endangering life or property, or as expressly
set forth herein, no addition or changes to the Work shall be made except upon modification
of the Purchase Order by Owner, and Owner shall not be liable to the Contractor for any
increased compensation without such modification. No officer, employee or agent of Owner is
authorized to direct any extra or changed work orally. Any modifications to this Contract shall
be in compliance with the County Purchasing Ordinance and Procedures in effect at the time
such modifications are authorized.
15. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this
contract in accordance with the Purchasing Ordinance and Purchasing Procedures.
16. COMPLIANCE WITH LAWS. Contractor agrees to comply, at its own expense, with all
federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements
applicable to the Project, including but not limited to those dealing with taxation, workers'
compensation, equal employment and safety (including, but not limited to, the Trench Safety
Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119,
including specifically those contractual requirements in F.S. § 119.0701(2) as follows:
(a) Keep and maintain public records that ordinarily and necessarily would be required by
the public agency in order to perform the service.
(b) Provide the public with access to public records on the same terms and conditions that
the public agency would provide the records and at a cost that does not exceed the cost
provided in this chapter or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to the public
agency all public records in possession of the contractor upon termination of the contract and
destroy any duplicate public records that are exempt or confidential and exempt from public
records disclosure requirements. All records stored electronically must be provided to the
public agency in a format that is compatible with the information technology systems of the
public agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall promptly
notify Owner in writing.
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17. CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris, rubbish
and waste materials arising out of the Work. At the completion of the Work, Contractor shall
remove all debris, rubbish and waste materials from and about the Project site, as well as all
tools, appliances, construction equipment and machinery and surplus materials, and shall
leave the Project site clean and ready for occupancy by Owner.
18. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the
prior consent in writing of Owner. If Contractor does, with approval, assign this Agreement or
any part thereof, it shall require that its assignee be bound to it and to assume toward
Contractor all of the obligations and responsibilities that Contractor has assumed toward
Owner.
19. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any
of the Contract Documents, the terms of the ITB, the Contractor's Proposal, and/or the
County's Board approved Executive Summary, the Contract Documents shall take
precedence.
20. WARRANTY. Contractor expressly warrants that the goods, materials and/or equipment
covered by this Agreement will conform to the requirements as specified, and will be of
satisfactory material and quality production, free from defects, and sufficient for the purpose
intended. Goods shall be delivered free from any security interest or other lien, encumbrance
or claim of any third party. Any services provided under this Agreement shall be provided in
accordance with generally accepted professional standards for the particular service. These
warranties shall survive inspection, acceptance, passage of title and payment by the County.
Contractor further warrants to Owner that all materials and equipment furnished under the
Contract Documents shall be applied, installed, connected, erected, used, cleaned and
conditioned in accordance with the instructions of the applicable manufacturers, fabricators,
suppliers or processors except as otherwise provided for in the Contract Documents.
If, within one (1) year after final completion, any Work is found to be defective or not in
conformance with the Contract Documents, Contractor shall correct it promptly after receipt of
written notice from Owner. Contractor shall also be responsible for and pay for replacement
or repair of adjacent materials or Work which may be damaged as a result of such
replacement or repair. These warranties are in addition to those implied warranties to which
Owner is entitled as a matter of law.
21. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES. The
Contractor shall employ people to work on County projects who are neat, clean, well-groomed
and courteous. Subject to the American with Disabilities Act, Contractor shall supply
competent employees who are physically capable of performing their employment duties. The
County may require the Contractor to remove an employee it deems careless, incompetent,
insubordinate or otherwise objectionable and whose continued employment on Collier County
projects is not in the best interest of the County.
22. TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws, ordinances,
rules or regulations of any public authority having jurisdiction over the Project requires any
portion of the Work to be specifically inspected, tested or approved, Contractor shall assume
full responsibility therefore, pay all costs in connection therewith and furnish to the Owner the
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required certificates of inspection, testing or approval. All inspections, tests or approvals shall
be performed in a manner and by organizations acceptable to the Owner.
23. PROTECTION OF WORK.
A. Contractor shall fully protect the Work from loss or damage and shall bear the cost of
any such loss or damage until final payment has been made. If Contractor or anyone
for whom Contractor is legally liable is responsible for any loss or damage to the Work,
or other work or materials of Owner or Owner's separate contractors, Contractor shall
be charged with the same, and any monies necessary to replace such loss or damage
shall be deducted from any amounts due Contractor.
B. Contractor shall not load nor permit any part of any structure to be loaded in any
manner that will endanger the structure, nor shall Contractor subject any part of the
Work or adjacent property to stresses or pressures that will endanger it.
C. Contractor shall not disturb any benchmark established by the Owner with respect to
the Project. If Contractor, or its subcontractors, agents or anyone, for whom Contractor
is legally liable, disturbs the Owner's benchmarks, Contractor shall immediately notify
Owner. The Owner shall re-establish the benchmarks and Contractor shall be liable for
all costs incurred by Owner associated therewith.
24. EMERGENCIES. In the event of any emergency affecting the safety or protection of persons
or the Work or property at the Project site or adjacent thereto, Contractor, without special
instruction or authorization from Owner is obligated to act to prevent threatened damage,
injury or loss. Contractor shall give the Owner written notice within forty-eight (48) hours after
the occurrence of the emergency, if Contractor believes that any significant changes in the
Work or variations from the Contract Documents have been caused thereby.
If the Owner determines that a change in the Contract Documents is required because of the
action taken in response to an emergency, a written Order shall be issued to document the
consequences of the changes or variations.
If Contractor fails to provide the forty-eight (48) hour written notice noted above, the
Contractor shall be deemed to have waived any right it otherwise may have had to seek an
adjustment to the Contract Amount or an extension to the Contract Time.
25. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the
County by the Collier County Road Maintenance Department.
26. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached or
referenced component parts, all of which are as fully a part of the Agreement as if herein set
out verbatim, including: Contractor's Proposal, Insurance Certificate(s), ITB # 15-6363
"Storm Drain Maintenance" any addenda, etc, made or issued pursuant to this Agreement.
27. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall
offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value
to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County
Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a.
Prohibition by the individual, firm, and/or any employee of the firm from contact with County
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staff for a specified period of time; b. Prohibition by the individual and/or firm from doing _
business with the County for a specified period of time, including but not limited to: submitting
bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual
and/or firm for cause.
28. SUBJECT TO APPROPRIATION. It is further understood and agreed, by and between the
parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
29. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the performance of
the Work. No markup shall be applied to sales tax.
30. IMMIGRATION LAW COMPLIANCE. By executing and entering into this agreement, the
Contractor is formally acknowledging without exception or stipulation that it is fully responsible
for complying with the provisions of the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended.
Failure by the Contractor to comply with the laws referenced herein shall constitute a breach
of this agreement and the County shall have the discretion to unilaterally terminate this
agreement immediately.
31. VENUE. Any suit or action brought by either party to this Agreement against the other party
relating to or arising out of this Agreement must be brought in the appropriate federal or state
courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such
matters.
32. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages
and agrees to the successful proposer extending the pricing, terms and conditions of this
solicitation or resultant contract to other governmental entities at the discretion of the
successful proposer.
33. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall
remain in effect.
34. SECURITY. If required, Contractor shall be responsible for the costs of providing background
checks by the Collier County Facilities Management Department for all employees that shall
provide services to the County under this Agreement. This may include, but not be limited to,
checking federal, state and local law enforcement records, including a state and FBI
fingerprint check, credit reports, education, residence and employment verifications and other
related records. Contractor shall be required to maintain records on each employee and
make them available to the County for at least four (4) years.
35. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this
Agreement to resolve disputes between the parties, the parties shall make a good faith effort
to resolve any such disputes by negotiation. The negotiation shall be attended by
representatives of Contractor with full decision-making authority and by County's staff person ,,-N;
who would make the presentation of any settlement reached during negotiations to County for
approval. Failing resolution, and prior to the commencement of depositions in any litigation
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between the parties arising out of this Agreement, the parties shall attempt to resolve the
dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State
of Florida. The mediation shall be attended by representatives of Contractor with full
decision-making authority and by County's staff person who would make the presentation of
any settlement reached at mediation to County's board for approval. Should either party fail
to submit to mediation as required hereunder, the other party may obtain a court order
requiring mediation under section 44.102, Fla. Stat.
36. SAFETY. All contractors and subcontractors performing service for Collier County are
required and shall comply with all Occupational Safety and Health Administration (OSHA),
State and County Safety and Occupational Health Standards and any other applicable rules
and regulations. Also all Contractors and subcontractors shall be responsible for the safety of
their employees and any unsafe acts or conditions that may cause injury or damage to any
persons or property within and around the work site.
Collier County Government has authorized the Occupational Safety and Health Administration
(OSHA) to enter any Collier County Facility, property and/or right-of-way for the purpose of
inspection of any Contractor's work operations. This provision is non-negotiable by any
department and/or Contractor. All applicable OSHA inspection criteria apply as well as all
Contractor rights, with one exception. Contractors do not have the right to refuse to allow
OSHA onto a project that is being performed on Collier County Property. Collier County, as
the owner of the property where the project is taking place shall be the only entity allowed to
refuse access to the project. However, this decision shall only be made by Collier County's
Risk Management Department Safety Manager and/or Safety Engineer.
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IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date and year first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Dwight E. Brock, Clerk of Courts
By: By:
Chairman
Dated:
(Seal)
EnviroWaste Services Group, Inc.
Contractor
By:
First Witness Signature
Type/Print Witness Name Typed Signature
Second Witness Title
Type/Print Witness Name
Approved as to form and legal' •
,A4
Assistant County Attorney
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#15-6363 "Storm Drain Maintenance"
Exhibit A "Scope of Work"
OVERVIEW:
The Contractor will provide Storm Drain Maintenance services typically consisting of small projects on an as-
needed basis. Such work is conducted in support of the Collier County Road Maintenance Department,
including but not limited to:
• The cleaning/flushing of the storm drain pipe, which may include temporary plugging and
dewatering of individual storm drain segments;
• Vacuuming of the storm drain pipe and appurtenances (inlet boxes);
• Vacuuming of Continuous Deflection Separation (CDS) Systems;
• Videotaping in DVD format of the segment cleaned when authorized;
• Providing a written report of the condition of the facilities to the County;
• Furnishing all of the associated equipment, labor, and materials required to meet the work
objectives.
• This is an on-call annual contract — projects are small and can be located anywhere in
Collier County.
DEFINITIONS:
Cleaning refers to the removal of enough material to ensure that at least ninety-five (95%) of the pipe or basin
capacity is restored.
Light Cleaning refers to the removal of 1/4 diameter of the pipe/basin or less of sediment or debris from a
section of the pipe or basin. This item will be billed, at a minimum of a 10 foot increment and may be mixed
with other types of cleaning. The Contractor will provide certification that at least ninety-five percent (95%) of
the pipe capacity is restored. Video inspection may be requested by Project Manager.
Medium Cleaning refers to the removal of between 1/4 to 1/2 diameter of the pipe/basin of sediment or debris
from a section of pipe or basin. This item will be billed, at a minimum of a 10 foot increment and may be mixed
with other types of cleaning. The Contractor will provide certification that at least ninety-five percent (95%) of
the pipe capacity is restored. Video inspection may be requested by Project Manager.
Heavy Cleaning refers to the removal of greater than 1/2 diameter of the pipe/basin of sediment or debris from
a section of pipe or basin. This item will be billed, at a minimum of a 10 foot increment and may be mixed with
other types of cleaning. The Contractor will provide certification that at least ninety-five percent (95%) of the
pipe capacity is restored. Video inspection may be requested by Project Manager.
Specialty Cleaning such as the removal of masonry plugs, calcite/concrete deposits, roots or the use of
special equipment such as bucket machines will be priced in addition to Light, Medium or Heavy Cleaning as
described above. This item will be billed, at a minimum of a 10 foot increment and may be mixed with other
types of cleaning. Specialty Cleaning will only be charged for the footage for which the service was required
with a 10 foot minimum for which the service was required and has authorization and written approval by the
Project Manager. The Contractor will provide certification that at least ninety-five percent (95%) of the pipe or
basin capacity is restored. Video inspection may be requested by Project Manager.
SCOPE:
The work typically consists of, but not limited to, the following:
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• The cleaning/flushing of the storm drain pipe and structures, which may include temporary plugging
and dewatering of individual storm drain segments;
• Vacuuming of the storm drain pipe and appurtenances (inlet boxes);
• Vacuuming of Continuous Deflection Separation (CDS) Systems;
• Videotaping in DVD format of the segment cleaned when authorized;
• Providing a written report of the condition of the facilities to the County;
• Furnishing all of the associated equipment, labor, and materials required to meet the work
objectives.
• Providing quote for repairs within five (5) working days.
The length of pipe and box culverts, the number of inlet boxes and CDS Systems along with the job duration all
will vary. It should be anticipated that the majority of work to clean/flush pipes and structures will be on short
job increments of approximately 30', 50' to 100' in length with the job duration to last approximately two (2),
four (4), eight (8) to sixteen (16) hours pending permits and MOT setup; however, larger projects that exceed
the prior description may be required during the term of this contract. Video recording may be performed on the
older culverts which are believed to be in poor condition or have failed to identify whether repair or replacement
is required. The cleaning and or video recording Contractor is not guaranteed the repair or replacement work
identified when performing such work.
The Contractor shall be fully responsible for the performance and for the completion of all work requested
under this Contract as set forth in these special provisions and as directed by Collier County or its designee
(Project Manager). The Contractor will incorporate the necessary provisions into the overall Bid Unit Price to
complete the specified work under the conditions existing in the storm drain pipe, catch basins and box
culverts.
PTh
Coordination with Collier County and other parties involved is required regarding provisions for the location
specifics of each work site, traffic control signage, purchasing/acquiring water and identification of the nearest
sediment disposal site. The Contractor has ultimate responsibility to perform work in accordance with all rules
and regulations that pertain to the industry which work is performed.
AUTHORITY OF THE PROJECT MANAGER: The Contractor will perform all work to the satisfaction to the
Project Manager. The Project Manager will manage all questions, difficulties, and disputes, of whatever
nature, that may arise relative to the interpretation of the plans, prosecution, and fulfillment of this Contract.
Also, to the character, quality, amount, and value of any work done, and materials furnished.
ACCESS OR STAGING TO PROJECT WORK AREA: Access to the work site may be limited or restricted. It
will be the Contractor's responsibility to inspect the work site prior to the NTP issuance to ensure there will be
no ingress and egress issues. In addition, should access to an offsite staging area be necessary other than
indicated on the plans or as discussed, the Contractor must be granted and the fee owner must provide written
authorization. A copy of the authorization letter must be provided to the Project Manager for the Project file.
Any and all related costs to gain access to or for staging purposes for the work site shall be included in the
Project Proposal.
CLEANING OF STORM DRAIN PIPES, CATCH BASINS, INLET BOXES, AND BOX CULVERTS: The
work specified consists of the removal and disposal of sediment, silt, debris, vegetation, soil, rock or
any type of blockage including temporary dewatering plugs left behind or restriction inside a storm
drain pipe, inlet box, Continuous Deflection Separation (CDS) Systems or equivalent or box culvert to
restore maximum drainage capacity.
The storm drain pipe segments may be required to be de-watered with the stormwater discharge being
towards a downstream segment of the storm drain system all rules and regulations having jurisdiction shall be
followed and barriers used to minimize any pollution from contaminating any body of water. All NPDES and
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Clean Water Acts rules and regulations must be adhered. Jet rodding and vacuum cleaning of the storm drain
pipes in preparation for videotaping of the cleaned storm facilities will be required.
Storm drain pipe sizes and segments will vary. Collier County reserves the right to specify actual footages
and/or cubic feet of boxes or CDS system(s) as may be required during this contract period, but does not
guarantee any minimum or maximum to be ordered during the period specified.
GENERAL REQUIREMENTS: The Contractor shall clean the storm drain pipe, catch basin, inlet box, box
culvert or CDS system so that the drainage capacity is one hundred percent (100%) of the existing capacity of
the pipe, box culvert or CDS system. All activities shall be performed meeting the requirements of Federal,
State and local environmental standards and laws. Erosion and water pollution control shall be accomplished,
meeting the requirements of Section 104 of the Standard Specifications for Road and Bridge Construction and
revisions thereto (current at the time of Contract award). When water is present, the storm drain pipe or box
culvert shall be de-watered to facilitate cleaning. Cleaning shall be done in a manner not to damage the storm
drain pipe, inlet boxes, box culvert, CDS system or surrounding area.
Access to the storm drain pipe, inlet box or box culvert may require temporary removal of fence, signs,
guardrail, grates or manhole covers. They shall be replaced according to Collier County standards at the
completion of the cleaning operation or each day, as appropriate for safety. No undermined areas shall be
allowed at in fall or outfall ends of the pipe or box culvert. Any disturbed areas shall be re-sodded after
regraded at no additional cost to the county. Needed repairs to the storm drain pipes or box culverts identified
during the cleaning operation shall be brought to the attention of the Project Manager. All sediment, silt, and
debris removed in the cleaning operations shall be disposed of by the Contractor in areas meeting Federal,
State and local rules and regulations. Contaminated soils (sewage, solvents, etc.) or suspected contaminated
soils shall be reported to the County Project Manager immediately for investigation. Quotes for repair work
may be requested and shall be submitted within five (5) working days.
DE-WATERING: When de-watering, other than associated with an item with a linear foot unit price is required,
the costs will be based on an hourly fee as shown in the Unit Price. Time log of time start and time completed
of the de-watering shall be kept and submitted as back-up with the invoicing.
DOCUMENTS AND REPORTS: All video tapes/discs shall be of the two (2) hour DVD/Windows/Word format
with each being professionally labeled showing the Collier County's name, the lines recorded on the tape/disc,
the date of viewing, and the name of the Contractor.
Detailed one (1) page summaries with a sketch or map drawn to scale shall also be prepared for each storm
drain pipe line segment observed during the data review, presenting the Project Manager with a synopsis of
the general line segment condition and the relative severity of observed defects. The reports shall also
document any cross-connects with sanitary sewer lines and any contaminated soils or hazardous substances
encountered. These summaries shall also be included in all field report copies immediately before each
associated report to further assist Collier County in understanding and using the results of the viewed project.
Direct submittal of copies of the superintendent's logs without his secondary review and summary pages shall
not be acceptable. Photographs taken from the video monitor for remote TV observations shall also be
presented in the same manner as described in above.
Collier County desires photos of all significant defects observed during remote observation task; however, it is
understood that it may not be possible to obtain clear, still photos from the monitor for inspections in large-
diameter lines where manual observations are not performed. Original video tapes/discs for the project shall
be forwarded to Collier County with final report submittals and shall become the property of Collier County.
Additional copies of the video tapes/discs, if required, shall be made by the Contractor on professional
-- duplication equipment.
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Two (2) complete copies of the final project reports shall be submitted to Collier County within forty-five (45)
days of completion of all field activities and within the stated time of completion for the project. One (1) of the
two (2) copies shall contain the original photos as required above.
An overall summary narrative shall be provided in each County report describing the overall conditions found in
each associated storm drain line segment grouping. Detailed summary tables shall also be compiled showing
those storm drain lines where major and significant defects were located to assist the Project Manager in
subsequent project review.
GENERAL SITE CONDITIONS CARE: Due care shall be taken of all existing landscaping. The Contractor
may be required to perform necessary site pruning on any existing plant's foliage which will interfere with the
equipment or work area to limit total removal and/or replacement of the landscape material. The Contractor
shall be responsible for replacement at the Contractor's costs unless otherwise approved by the Project
Manager.
EQUIPMENT SUGGESTED:
The Contractor for this project should make four (4) basic methods of internal storm drain pipe observation
available.
• Conventional color observation cameras specifically designed for use in storm drain pipe line
observation work and mounted on conventional skids.
• Conventional color observation cameras specifically designed for use in storm drain pipe line inspection
work mounted on floating skids or rafts.
• Special industrial grade color observation cameras, contained in waterproof housings and carried
manually through the storm drain pipe during observation work.
• Special industrial grade color observation cameras, contained in waterproof housing, and mounted on —
floating skids or rafts.
The Contractor may be required to submit sample video recordings from recently completed projects
demonstrating the picture quality obtained with each available inspection system for storm drain pipe diameters
ranging from twelve inch (12") to seventy-two inch (72"). The intent is to insure that the best possible picture
quality is made available to Collier County. In all cases, the complete video system (cameras, lens, lighting,
cables, monitors and recorders) shall be capable of providing a picture quality acceptable to the Project
Manager, and if unsatisfactory, the equipment shall be removed and no payment will be made for
unsatisfactory product.
As with manual observations, accurate and continuous footage readings shall be superimposed on the video
recording for each storm drain line observed by remote methods. Also shown shall be the date of the
observation and a three-digit number designation for each manhole or inlet box in the line segment taped.
DAILY LOGS: The Contractor shall complete and submit to the Project Manager on a weekly basis a Daily
Log documenting the Contractor's activities at the Project site such as:
• Soil or weather conditions which adversely affect the work;
• Daily job site hours ,of operation;
• Number of Contractor's and Sub-Contractor's personnel present and working at the project site;
• Equipment on the project site;
• Work description being preformed;
• Materials received;
• List of visitors;
• Any problems that might impact either the cost or quality of the work or the time of performance.
• Location of any temporary plugs (inflatable or brick and mortar).
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METHOD OF OPERATION FOR VIDEO TAPING: All videotaping observation will be done on clean, dry lines
when authorized. The storm drain pipes are to be checked for cleanliness by the Project Manager and the
Contractor before the start of videotaping observation procedures.
Dirty lines or structures identified after cleaning by the Contractor determined to be unacceptable by the
Project Manager shall be re-cleaned to the satisfaction of the Project Manager, within the time specified at no
additional cost to Collier County and re-inspected by the Project Manager and Contractor, before the start of
the videotaping observation.
De-watering as required will be done by the Contractor and will be paid in accordance with the contract.
Temporary plugs used to block the storm sewer for dewatering purposes must be removed prior to rainfall
events at no additional cost to the County. The Contractor will be held accountable for any and all damages
due to flooding caused by blocking of the storm drain pipe system if not removed in a timely manner.
The video equipment used for the observation shall be specifically designed and constructed for such task.
Lighting for the camera shall be suitable to allow for a clear picture of the entire periphery of the storm drain
pipe. The camera shall be operative in one hundred percent (100%) humidity conditions. The cameras,
monitors, and other components of the video system shall be capable of producing picture quality to the
satisfaction of the Project Manager, and if unsatisfactory, equipment will be removed, with no payment being
made for an unsatisfactory product result.
The camera shall be moved through the line in either direction at a moderate rate, stopping when necessary to
permit proper documentation of the pipe's condition. In no case should the camera be pulled at a speed
greater than thirty feet (30') per minute. Manual winches, power winches, TV cable, and powered rewinds, or
other devices that do not obstruct the camera view or interfere with proper documentation of the pipe
_ conditions shall be used to move the camera through the storm drain. If during the operation the camera will
not pass through the entire manhole section or drain pipe segment, the Contractor shall set up the equipment
so that the viewing can be performed from the opposite manhole. If the camera fails to pass through the entire
manhole section or drain pipe segment a second time, the task shall be considered complete and no additional
viewing will be required.
When manually operated winches are being used to pull the camera through the line, telephones or other
suitable means of communication shall be set up between the two manholes or inlet boxes of the section being
viewed, to insure good communications between members of the crew.
MISCELLANEOUS RESPONSIBILITIES: The Contractor shall make every effort to protect existing facilities.
It shall be the Contractor's responsibility to notify in writing the Project Manager of any construction problems
or additional project needs. Should additional costs be involved which are not covered within the Contract Unit
Costs, a Unit Cost shall be agreed upon, a Modification to the Purchase Order completed by the Contractor
and Project Manager prior to performing additional services.
The Contractor shall communicate frequently with the Project Manager and provide a working schedule after
the NTP has been issued. The written schedule is required to be kept current with the progress of the work.
Should the schedule be changed, it shall be immediately up-dated.
The Contractor shall provide all materials, labor, equipment, mobilization/ demobilization, any other necessary
effort, element and/or component(s) needed to complete the work in its entirety per plans and/or as instructed
by the Project Manager and at the Unit Pricing submitted.
PLUG INSTALLATION AND REMOVAL: When a plug is required the costs shall include a weekly rental, all
materials and labor to install and remove the plug for the various pipe sizes.
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PRECONSTRUCTION VIDEO: When work is authorized, it is recommended that the Contractor's provide a
preconstruction video tape in DVD format documenting the condition of the Project area prior to
commencement of any work. This video tape should capture pre-project conditions of all private property
adjacent to the proposed project area and public property in the r/w with the intent to document all existing
conditions for use in resolving any post-project private or public property alleged damage claims. The video is
to be submitted to the Project Manager prior to construction commencement for the Project file at no additional
costs.
PROJECT SCHEDULE AND TIME PERIOD: After issuance of the NTP, the Contractor shall prepare and
submit to the Project Manager the Project's schedule. If required, the schedule of the work's progress shall be
frequently updated and provided to the Project Manager. Micro Soft Project Format is recommended.
The Project shall commence upon receipt of a NTP letter from the Project Manager and will remain in effect
until Final Completion and submission of all the Project closeout documents. Notification of Substantial
Completion, Final Completion, and any Claims shall be done in written letter format. Electronic transmission
via E-mail is not an acceptable notification form.
Should the Contractor see that additional days will be required a Time Extension Letter will be prepared by the
Project Manager or a Modification to the Purchase Order shall be approved.
OBSERVATION RECORDS: Printed records of the locations shall be kept by the Contractor. The records
must clearly indicate the culvert size, length of the segment, sump depth within the inlet box, storm drain pipe
inverts at each end, and type of storm drain, unusual conditions such as the encroachment of roots, bad or
failed storm drain joint connections, broken drain pipe, and other discernible features will be recorded, and a
copy of such records will be supplied to the Project Manager.
PROJECT SITE LOCATION: The Contractor will be provided by the Project Manager approved
location/segment plans. Both will meet at the site prior to work authorization to review the existing conditions
and verify what work is to be accomplished.
REPAIRS OF STORM DRAINS PIPES: Repairs of storm drain pipes will be determined by Collier County
Project Manager when such repairs will be made after damage or defects are identified. When repairs are
requested the Project Manager will request a Proposal from the Contractor who will have five (5) days to
respond, unless an emergency situation arises where a repair maybe authorized by the Project Manager to
ensure safety of the public and lessen liability for the County. Once Proposal has been received by the Project
Manager he/she will either approve or reject and issue a Notice to Proceed (NTP) if approved and funding is
available. Once the NTP has been issued the Contractor shall perform the repairs in the required timeframe.
RESPONSE TIMES: On a twenty-four (24) hour basis, the Contractor may be required to travel to the site
immediately to meet with the Project Manager, law enforcement or emergency personnel to resolve an
emergency. The Contractor shall respond to a telephone, beeper, or radio call within one (1) hour. There shall
be no additional charge for these responses. If Contractor cannot perform these services, it may be cause for
termination. The Contractor must have staffed office ready to respond within one hundred (100) miles
of Naples, Florida.
SANITARY FACILITIES: If the duration of the work is estimated to extend beyond five (5) days, the
Contractor shall provide and have serviced portable toilet(s) within the work site area limits as approved by the
Project Manager. Each toilet shall be located no further apart within the work area than one-quarter(1/4) mile.
SEDIMENT STORAGE & TESTING: Sediment removed from the storm drain pipe system may be taken to a
Collier County specified facility for storage and drying if available; otherwise the contractor assumes
responsibility to store and dispose of sediment in accordance with all Federal, State and Local laws, rules and
regulations. Sediment sampling and soil testing may be required for FDEP Priority Pollutants if requested by
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Collier County to determine whether the sediments can be reused or should be disposed in the appropriate
landfill. There shall be no additional costs for this testing.
SITE MAINTENANCE: The work site areas shall be kept clean and neatly maintained during the progression
of the work. Any debris on the roadway shall be swept daily or as directed by the Project Manager. The
disposal of all debris and project litter must be at a proper landfill or disposal site. All disposal fees, tipping or
charges are to be included in the Bid Schedule Unit Price. Upon completion, leftover materials are to be
collected, hauled away, and disposed of by the Contractor leaving the work site in a restored order.
SITE PROTECTION: Improved landscape areas containing landscaping, irrigation systems and mailboxes
shall be noted and maintained wherever possible. If removed or destroyed during the accomplishment of the
work, the Contractor shall replace or restore to the original condition or better as part of Project completion.
The cost of these items shall be considered incidental to the Project unless discussed and addressed with the
Project Manager prior to Project commencement. The Contractor shall make every effort to preserve
stakes/laths, monuments, bench marks, and other control points. A Florida Registered P.S.M. is responsible
for the replacement of any and all survey control or boundary corners damaged or destroyed during
construction at the Contractor's expense.
STORM DRAIN PIPE SIZES: Indicated in Bid Schedule are expected storm drain pipe sizes and are for the
purpose of Bid Unit Price submission. Collier County reserves the right to adjust/utilize such sizing as may be
required for the various anticipated sites during this Contract.
UTILITY CONFLICTS: Utility locates may be conducted prior to commencement of work. Soft digging, pot
holing and/or any commonly approved method at the Contractor's discretion may be used to locate existing
utilities. In the event that utility conflict(s) arise, the Contractor will be principally responsible for coordinating
_ with the pertinent utility company/companies in order to resolve such conflict(s). Any and all costs associated
with utility conflict(s) would be incidental and should be included in the pricing provided in the Bid Response
Form. The Project Manager may make exceptions pending justifications by the Contractor.
VIDEO TAPE RECORDINGS: Video tape recordings will be selective and therefore not all storm drain pipe
segments will be required to be videotaped. When authorized, the purpose of tape recording shall be to
supply a visual and audio record of the storm drains problem area segment(s). Videotaped recording
playbacks shall be in the same speed that it was recorded. Slow motion or stop-motion playback features may
be supplied at the option of the Contractor. Title to the tape shall become the property of Collier County. The
Contractor shall have all video tapes for each storm drain segment accessible for review by the Project
Manager.
The cleaned storm drain pipes will be videotaped in DVD format to document and enable evaluation of the
existing storm drain conditions. Two (2) copies of the video tape along with written observation reports will be
provided to the County. If pipe damage is significant, the pipe cleaning will have to be terminated at the
heavily damaged area to avoid casing further damage by additional soil settlement into the storm drain system.
WATER SUPPLY: The Contractor shall supply their own water for cleaning/flushing of the storm drain pipe
and or box culvert. It may be necessary to have an account with the Collier County Public Utilities Division for
a temporary 2" water meter with an approved and inspected RPZ devise as a source for the storm drain pipe
cleaning process.
MAINTENANCE OF TRAFFIC (MOT): For all projects that are conducted within a Collier County Right-of-
Way, the Contractor shall provide and erect Traffic Control Devices as prescribed in the current edition of the
Manual On Uniform Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed
— in the Florida Department of Transportation's Design Standards (DS) on state roadways. These projects shall
also comply with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein by reference.
Copies are available through the Risk Management and/or Purchasing Departments and are available on-line
at colliergov.net/purchasing.
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The Contractor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway &
Traffic Design Standards Indexes, or other related documents, so to become familiar with their requirements.
Strict adherence to the requirements of the IVId.I IItCI IdI ICiC of Tr alfflc `"MOT") policy will be enforced under this
Contract.
All costs associated with the Maintenance of Traffic shall be at unit price, Each, and only allowed one for each
project throughout the duration. If MOT is required, MOT certification is to be provided within ten (10) days of
receipt of Notice of Award.
MOBILIZATION: All costs associated with Mobilization shall be at unit price, Each, and only allowed one for
each project throughout the duration.
PAYMENT: Payment shall be for the Unit Cost linear feet of storm drain pipe cleaned, lined, observed and
accepted for the various storm drain pipe sizes. Payment shall be for the Unit Cost for box culverts and/or
CDS system(s) will be for Cubic Foot of material removed. Payment shall be for full compensation for the Unit
Cost per linear feet for services furnishing:
• Equipment
• Tools
• Labor
• Dewatering
• Cleaning/flushing
• Videotaping
• Photos
• On-site material transport & disposal
• Erosion control _
• Clean-up
• Disposal/tipping fee charges
• Water pollution control
• Water meter and water supply shall be included in the Unit Pricing
• And all other incidentals necessary for satisfactory performance of the work including the cost of
temporary removal and subsequent replacement of fence, signs, guardrail, grates or manhole covers
and removal of inlet lids/grates and the cleaning of the inlet boxes.
Unless otherwise noted, these above services are considered incidental to the contract and shall not be paid
separately, but shall be included in the Contract Unit Price per linear feet of storm drain pipe and/or box
culverts cleaned, lined, observed and accepted. The Contractor will accept the compensation as provided in
this Contract as full payment for furnishing all materials and for performing all work contemplated and
embraced under the Purchase Order also for:
• All loss or damage arising out of the nature of the work or from the action of the elements, or from any
unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work
until its final acceptance;
• All other costs incurred under the provisions of Division I of the Florida Department of Transportation,
Standard Specifications for Road and Bridge Construction, 2014 Edition or latest revision thereof.
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#15-6363 "Storm Drain Maintenance"
Exhibit B "Price Schedule"
(following this page)
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AGREEMENT 15-6363
for
Storm Drain Maintenance
THIS AGREEMENT is made and entered into this day of , 2015, by and between
the Board of County Commissioners for Collier County, Florida, a political subdivision of the State of
Florida (hereinafter referred to as the "County" or "Owner") and Shenandoah General Construction
Company, as Secondary Contractor, authorized to do business in the State of Florida, whose
business address is 1888 NW 22nd Street, Pompano Beach, Florida 33069 (hereinafter referred to as
the "Contractor").
WITNESSETH:
1. COMMENCEMENT. The Contractor shall commence the assigned work upon issuance of a
Notice to Proceed (NTP). The contract shall be for a one (1) year period, commencing on
Board award, or until such time as all outstanding Purchase Orders issued prior to the
expiration of the Agreement period have been completed to the satisfaction of the County or
terminated. This contract shall have three (3) additional, one (1) year renewals, renewable
annually. The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred eighty
(180) days. The County Manager, or his designee, shall give the Contractor written notice of
the County's intention to extend the Agreement term not less than ten (10) days prior to the
end of the Agreement term then in effect.
2. STATEMENT OF WORK. The Contractor shall provide Storm Drain Maintenance for the
Road Maintenance Department on an on-call basis in accordance with the terms and
conditions of ITB # 15-6363 "Storm Drain Maintenance" and Exhibit A, "Scope of Work",
hereby attached and incorporated by reference and made an integral part of this Agreement.
The execution of this Agreement shall not be a commitment to the Contractor that any Work
will be awarded to the Contractor. Rather, this Agreement governs the rights and obligation of
the procedure to obtain Work outlined in the next paragraphs and all Work undertaken by
Contractor for Owner pursuant to this Agreement during the term and any extension of the
term of this Agreement.
Although the primary user of this Contract is the Road Maintenance Department, any County
Department may use this contract provided sufficient funds are included in its budget. The
process for obtaining services under this Contract is as follows:
Prior to the start of each individual job or group of jobs, the user department shall provide a
description of Work to be performed to the Primary Contractor. The Primary Contractor shall
have five (5) business days to respond indicating they are willing and able to complete the
job(s) in the required time frame. The user department will then issue a Notice to Proceed
("NTP"), provided that there has been a Purchase Order established for the work.
if the Primary Contractor cannot provide requested services within the timeframe specified by
the user department, then the Secondary Contractor will then be contacted. The procedure for
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obtaining services is the same. In each description of work, the Owner reserves the right to
specify the period of completion; collection of liquidated damages in the event of late
completion; and time and materials or lump sum.
This Agreement contains the entire understanding between the parties and any modifications
to this Agreement shall be mutually agreed upon in writing by the Contractor and the County
project manager or his designee, in compliance with the County Purchasing Ordinance and
Procedures in effect at the time such services are authorized.
3. THE CONTRACT SUM. The County shall pay the Contractor for the performance of this Work
pursuant to the prices offered by the Contractor in response to ITB # 15-6363 "Storm Drain
Maintenance" per Exhibit B, "Price Schedule", attached herein and incorporated by reference
or subsequent quotes. Any County Agency may utilize the services offered under this contract,
provided sufficient funds are included in their respective budget(s). This contract will be
Purchase Order driven.
4. NOTICES. All notices required or made pursuant to this Agreement to be given by the County
to the Contractor shall be made in writing and shall be delivered by hand, by fax, e-mail, or by
the United States Postal Service Department, first class mail service, postage prepaid,
addressed to the following Contractor's address of record:
Shenandoah General Construction Company
1888 NW 22nd Street
Pompano Beach, Florida 33069
Phone: 954-975-0098; Fax: 954-975-9718
Attn: Daniel DiMura, Vice President
Email: margaret.larv(a shenandoahconstruction.com
All notices required or made pursuant to this Agreement to be given by the Contractor to the
County shall be in writing and shall be delivered by hand, by fax, e-mail, or by United States
Postal Service Department, first class mail service, postage prepaid, addressed to the
following County's address of record:
Collier County Government Complex
Procurement Services Department
3327 Tamiami Trail East
Naples, Florida 34112
Attention: Joanne Markiewicz
Director, Procurement Services
Phone: 239-252-8407
Fax: 239-252-6480
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Service Agreement must be in
writing.
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5. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a —
partnership between the County and the Contractor or to constitute the Contractor as an
agent of the County.
6. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, Florida Statutes, all
permits necessary for the prosecution of the Work shall be obtained by the Contractor.
Payment for all such permits issued by the County shall be processed internally by the
County. Contractor is not responsible for paying for permits issued by Collier County, but is
responsible for acquiring all permits. Owner may require the Contractor to deliver internal
budget transfer documents to applicable Collier county agencies when the Contractor is
acquiring permits.
All permits, fees and licenses necessary for the prosecution of the Work which are not issued
by Collier County shall be acquired and paid for by the Contractor. Owner will not be
obligated to pay for any permits obtained by Subcontractors. Contractor shall pay all sales,
consumer, use and other similar taxes associated with the Work or portions thereof, which are
applicable during the performance of the Work.
7. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in
any manner whatsoever, county facilities for any improper, immoral or offensive purpose, or
for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or
regulation, or of any governmental rule or regulation now in effect or hereafter enacted or
adopted. In the event of such violation by the Contractor or if the County or its authorized
representative shall deem any conduct on the part of the Contractor to be objectionable or
improper, the County shall have the right to suspend the Contract of the Contractor. Should
the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the
County within twenty-four (24) hours after receiving notice of such violation, conduct, or
practice, such suspension to continue until the violation is cured. The Contractor further
agrees not to commence operation during the suspension period until the violation has been
corrected to the satisfaction of the County.
8. TERMINATION. Should the Contractor be found to have failed to perform his services in a
manner satisfactory to the County and requirements of this Agreement, the County may
terminate said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of non-
performance.
9. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to
race, sex, color, creed or national origin.
10. INSURANCE. The Contractor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of$1,000,000 Single
Limit Per Occurrence, $2,000,000 aggregate, for Bodily Injury Liability and Property
Damage Liability. This shall include Premises and Operations; Independent contractors;
Products and Completed Operations and Contractual Liability.
B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage
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Liability. This shall include Owned Vehicles, Hired and Non-Owned Vehicles and
Employee Non-Ownership.
C. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in
compliance with the applicable state and federal laws. The coverage must include
Employers' Liability with a minimum limit of$1,000,000 for each accident.
Special Requirements: Collier County Board of County Commissioners shall be listed as the
Certificate Holder and included as an Additional Insured on the Comprehensive General
Liability.
Current, valid insurance policies meeting the requirement herein identified shall be maintained
by Contractor during the duration of this Agreement. Renewal certificates shall be sent to the
County ten (10) days prior to any expiration date. There shall be a thirty (30) day notification
to the County in the event of cancellation or modification of any stipulated insurance
coverage.
Contractor shall insure that all subcontractors comply with the same insurance requirements
that he is required to meet. The same Contractor shall provide County with certificates of
insurance meeting the required insurance provisions.
11. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall
indemnify and hold harmless Collier County, its officers and employees from any and all
liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees
and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally
wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the
performance of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may be available to
an indemnified party or person described in this paragraph. This section does not pertain to
any incident arising from the sole negligence of Collier County.
11.1 The duty to defend under this Article 11 is independent and separate from the duty to
indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor,
County and any indemnified party. The duty to defend arises immediately upon presentation
of a claim by any party and written notice of such claim being provided to Contractor.
Contractor's obligation to indemnify and defend under this Article 11 will survive the expiration
or earlier termination of this Agreement until it is determined by final judgment that an action
against the County or an indemnified party for the matter indemnified hereunder is fully and
finally barred by the applicable statute of limitations.
12. PAYMENTS WITHHELD. Owner may decline to approve any invoice, or portions thereof,
because of defective or incomplete work, subsequently discovered evidence or subsequent
inspections. The Owner may nullify the whole or any part of any approval for payment
previously issued and Owner may withhold any payments otherwise due Contractor under this
Agreement or any other agreement between Owner and Contractor, to such extent as may be
necessary in the Owner's opinion to protect it from loss because of: (a) defective Work not
remedied; (b) third party claims failed or reasonable evidence indicating probable fling of such
claims; (c) failure of Contractor to make payment properly to subcontractors or for labor,
materials or equipment; (d) reasonable doubt that the Work can be completed for the unpaid
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balance of the Contract Amount; (e) reasonable indication that the Work will not be completed
within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or (g)
any other material breach of the Contract Documents.
If any conditions described above are not remedied or removed, Owner may, after three (3)
days written notice, rectify the same at Contractor's expense.
13. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from
specifications shall be approved in writing by Owner in advance.
14. CHANGES IN THE WORK. Owner shall have the right at any time during the progress of the
Work to increase or decrease the Work. Promptly after being notified of a change, Contractor
shall submit an itemized estimate of any cost or time increases or savings it foresees as a
result of the change. Except in an emergency endangering life or property, or as expressly
set forth herein, no addition or changes to the Work shall be made except upon modification
of the Purchase Order by Owner, and Owner shall not be liable to the Contractor for any
increased compensation without such modification. No officer, employee or agent of Owner is
authorized to direct any extra or changed work orally. Any modifications to this Contract shall
be in compliance with the County Purchasing Ordinance and Procedures in effect at the time
such modifications are authorized.
15. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this
contract in accordance with the Purchasing Ordinance and Purchasing Procedures.
16. COMPLIANCE WITH LAWS. Contractor agrees to comply, at its own expense, with all
federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements
applicable to the Project, including but not limited to those dealing with taxation, workers'
compensation, equal employment and safety (including, but not limited to, the Trench Safety
Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119,
including specifically those contractual requirements in F.S. § 119.0701(2) as follows:
(a) Keep and maintain public records that ordinarily and necessarily would be required by
the public agency in order to perform the service.
(b) Provide the public with access to public records on the same terms and conditions that
the public agency would provide the records and at a cost that does not exceed the cost
provided in this chapter or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to the public
agency all public records in possession of the contractor upon termination of the contract and
destroy any duplicate public records that are exempt or confidential and exempt from public
records disclosure requirements. All records stored electronically must be provided to the
public agency in a format that is compatible with the information technology systems of the
public agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall promptly
notify Owner in writing.
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17. CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris, rubbish
and waste materials arising out of the Work. At the completion of the Work, Contractor shall
remove all debris, rubbish and waste materials from and about the Project site, as well as all
tools, appliances, construction equipment and machinery and surplus materials, and shall
leave the Project site clean and ready for occupancy by Owner.
18. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the
prior consent in writing of Owner. If Contractor does, with approval, assign this Agreement or
any part thereof, it shall require that its assignee be bound to it and to assume toward
Contractor all of the obligations and responsibilities that Contractor has assumed toward
Owner.
19. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any
of the Contract Documents, the terms of the ITB, the Contractor's Proposal, and/or the
County's Board approved Executive Summary, the Contract Documents shall take
precedence.
20. WARRANTY. Contractor expressly warrants that the goods, materials and/or equipment
covered by this Agreement will conform to the requirements as specified, and will be of
satisfactory material and quality production, free from defects, and sufficient for the purpose
intended. Goods shall be delivered free from any security interest or other lien, encumbrance
or claim of any third party. Any services provided under this Agreement shall be provided in
accordance with generally accepted professional standards for the particular service. These
warranties shall survive inspection, acceptance, passage of title and payment by the County.
Contractor further warrants to Owner that all materials and equipment furnished under the
Contract Documents shall be applied, installed, connected, erected, used, cleaned and
conditioned in accordance with the instructions of the applicable manufacturers, fabricators,
suppliers or processors except as otherwise provided for in the Contract Documents.
If, within one (1) year after final completion, any Work is found to be defective or not in
conformance with the Contract Documents, Contractor shall correct it promptly after receipt of
written notice from Owner. Contractor shall also be responsible for and pay for replacement or
repair of adjacent materials or Work which may be damaged as a result of such replacement
or repair. These warranties are in addition to those implied warranties to which Owner is
entitled as a matter of law.
21. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES. The
Contractor shall employ people to work on County projects who are neat, clean, well-groomed
and courteous. Subject to the American with Disabilities Act, Contractor shall supply
competent employees who are physically capable of performing their employment duties. The
County may require the Contractor to remove an employee it deems careless, incompetent,
insubordinate or otherwise objectionable and whose continued employment on Collier County
projects is not in the best interest of the County.
22. TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws, ordinances,
rules or regulations of any public authority having jurisdiction over the Project requires any
portion of the Work to be specifically inspected, tested or approved, Contractor shall assume
full responsibility therefore, pay all costs in connection therewith and furnish to the Owner the
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required certificates of inspection, testing or approval. All inspections, tests or approvals shall
be performed in a manner and by organizations acceptable to the Owner:
23. PROTECTION OF WORK.
-
A. Contractor shall fully protect the Work from loss or damage and shall bear the cost of
any such loss or damage until final payment has been made. If Contractor or anyone
for whom Contractor is legally liable is responsible for any loss or damage to the Work,
or other work or materials of Owner or Owner's separate contractors, Contractor shall
be charged with the same, and any monies necessary to replace such loss or damage
shall be deducted from any amounts due Contractor.
B. Contractor shall not load nor permit any part of any structure to be loaded in any
manner that will endanger the structure, nor shall Contractor subject any part of the
Work or adjacent property to stresses or pressures that will endanger it.
C. Contractor shall not disturb any benchmark established by the Owner with respect to
the Project. If Contractor, or its subcontractors, agents or anyone, for whom Contractor
is legally liable, disturbs the Owner's benchmarks, Contractor shall immediately notify
Owner. The Owner shall re-establish the benchmarks and Contractor shall be liable for
all costs incurred by Owner associated therewith.
24. EMERGENCIES. In the event of any emergency affecting the safety or protection of persons
or the Work or property at the Project site or adjacent thereto, Contractor, without special
instruction or authorization from Owner is obligated to act to prevent threatened damage,
injury or loss. Contractor shall give the Owner written notice within forty-eight (48) hours after —
the occurrence of the emergency, if Contractor believes that any significant changes in the
Work or variations from the Contract Documents have been caused thereby.
If the Owner determines that a change in the Contract Documents is required because of the
action taken in response to an emergency, a written Order shall be issued to document the
consequences of the changes or variations.
If Contractor fails to provide the forty-eight (48) hour written notice noted above, the
Contractor shall be deemed to have waived any right it otherwise may have had to seek an
adjustment to the Contract Amount or an extension to the Contract Time.
25. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the
County by the Collier County Road Maintenance Department.
26. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached or
referenced component parts, all of which are as fully a part of the Agreement as if herein set
out verbatim, including: Contractor's Proposal, Insurance Certificate(s), ITB # 15-6363
"Storm Drain Maintenance" any addenda, etc, made or issued pursuant to this Agreement.
27. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall
offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value
to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County
Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a.
Prohibition by the individual, firm, and/or any employee of the firm from contact with County
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staff for a specified period of time; b. Prohibition by the individual and/or firm from doing
business with the County for a specified period of time, including but not limited to: submitting
bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual
and/or firm for cause.
28. SUBJECT TO APPROPRIATION. It is further understood and agreed, by and between the
parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
29. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the performance of
the Work. No markup shall be applied to sales tax.
30. IMMIGRATION LAW COMPLIANCE., By executing and entering into this agreement, the
Contractor is formally acknowledging without exception or stipulation that it is fully responsible
for complying with the provisions of the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended.
Failure by the Contractor to comply with the laws referenced herein shall constitute a breach
of this agreement and the County shall have the discretion to unilaterally terminate this
agreement immediately.
31. VENUE. Any suit or action brought by either party to this Agreement against the other party
relating to or arising out of this Agreement must be brought in the appropriate federal or state
courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such
matters.
32. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages
and agrees to the successful proposer extending the pricing, terms and conditions of this
solicitation or resultant contract to other governmental entities at the discretion of the
successful proposer.
33. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall
remain in effect.
34. SECURITY. If required, Contractor shall be responsible for the costs of providing background
checks by the Collier County Facilities Management Department for all employees that shall
provide services to the County under this Agreement. This may include, but not be limited to,
checking federal, state and local law enforcement records, including a state and FBI
fingerprint check, credit reports, education, residence and employment verifications and other
related records. Contractor shall be required to maintain records on each employee and
make them available to the County for at least four (4) years.
35. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this
Agreement to resolve disputes between the parties, the parties shall make a good faith effort
to resolve any such disputes by negotiation. The negotiation shall be attended by
representatives of Contractor with full decision-making authority and by County's staff person
who would make the presentation of any settlement reached during negotiations to County for
approval. Failing resolution, and prior to the commencement of depositions in any litigation
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between the parties arising out of this Agreement, the parties shall attempt to resolve the
dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State
of Florida. The mediation shall be attended by representatives of Contractor with full
decision-making authority and by County's staff person who would make the presentation of
any settlement reached at mediation to County's board for approval. Should either party fail
to submit to mediation as required hereunder, the other party may obtain a court order
requiring mediation under section 44.102, Fla. Stat.
36. SAFETY. All contractors and subcontractors performing service for Collier County are
required and shall comply with all Occupational Safety and Health Administration (OSHA),
State and County Safety and Occupational Health Standards and any other applicable rules
and regulations. Also all Contractors and subcontractors shall be responsible for the safety of
their employees and any unsafe acts or conditions that may cause injury or damage to any
persons or property within and around the work site.
Collier County Government has authorized the Occupational Safety and Health Administration
(OSHA) to enter any Collier County Facility, property and/or right-of-way for the purpose of
inspection of any Contractor's work operations. This provision is non-negotiable by any
department and/or Contractor. All applicable OSHA inspection criteria apply as well as all
Contractor rights, with one exception. Contractors do not have the right to refuse to allow
OSHA onto a project that is being performed on Collier County Property. Collier County, as
the owner of the property where the project is taking place shall be the only entity allowed to
refuse access to the project. However, this decision shall only be made by Collier County's
Risk Management Department Safety Manager and/or Safety Engineer. —
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IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date and year first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Dwight E. Brock, Clerk of Courts
By: By:
,Chairman
Dated:
(Seal)
Shenandoah General Construction Company
Contractor
By:
First Witness Signature
Type/Print Witness Name Typed Signature
Second Witness Title
Type/Print Witness Name
Approved as to form and legality:
Assistant County Attorney
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#15-6363 "Storm Drain Maintenance"
Exhibit A "Scope of Work"
OVERVIEW:
The Contractor will provide Storm Drain Maintenance services typically consisting of small projects on an as-
needed basis. Such work is conducted in support of the Collier County Road Maintenance Department,
including but not limited to:
• The cleaning/flushing of the storm drain pipe, which may include temporary plugging and
dewatering of individual storm drain segments;
• Vacuuming of the storm drain pipe and appurtenances (inlet boxes);
• Vacuuming of Continuous Deflection Separation (CDS) Systems;
• Videotaping in DVD format of the segment cleaned when authorized;
• Providing a written report of the condition of the facilities to the County;
• Furnishing all of the associated equipment, labor, and materials required to meet the work
objectives.
• This is an on-call annual contract — projects are small and can be located anywhere in
Collier County.
DEFINITIONS:
Cleaning refers to the removal of enough material to ensure that at least ninety-five (95%) of the pipe or basin
capacity is restored.
Light Cleaning refers to the removal of % diameter of the pipe/basin or less of sediment or debris from a
section of the pipe or basin. This item will be billed, at a minimum of a 10 foot increment and may be mixed
with other types of cleaning. The Contractor will provide certification that at least ninety-five percent (95%) of
the pipe capacity is restored. Video inspection may be requested by Project Manager.
Medium Cleaning refers to the removal of between 1/4 to 1/2 diameter of the pipe/basin of sediment or debris
from a section of pipe or basin. This item will be billed, at a minimum of a 10 foot increment and may be mixed
with other types of cleaning. The Contractor will provide certification that at least ninety-five percent (95%) of
the pipe capacity is restored. Video inspection may be requested by Project Manager.
Heavy Cleaning refers to the removal of greater than 1/2 diameter of the pipe/basin of sediment or debris from
a section of pipe or basin. This item will be billed, at a minimum of a 10 foot increment and may be mixed with
other types of cleaning. The Contractor will provide certification that at least ninety-five percent (95%) of the
pipe capacity is restored. Video inspection may be requested by Project Manager.
Specialty Cleaning such as the removal of masonry plugs, calcite/concrete deposits, roots or the use of
special equipment such as bucket machines will be priced in addition to Light, Medium or Heavy Cleaning as
described above. This item will be billed, at a minimum of a 10 foot increment and may be mixed with other
types of cleaning. Specialty Cleaning will only be charged for the footage for which the service was required
with a 10 foot minimum for which the service was required and has authorization and written approval by the
Project Manager. The Contractor will provide certification that at least ninety-five percent (95%) of the pipe or
basin capacity is restored. Video inspection may be requested by Project Manager.
SCOPE:
The work typically consists of, but not limited to, the following:
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• The cleaning/flushing of the storm drain pipe and structures, which may include temporary plugging
and dewatering of individual storm drain segments;
• Vacuuming of the storm drain pipe and appurtenances (inlet boxes);
• Vacuuming of Continuous Deflection Separation (CDS) Systems;
• Videotaping in DVD format of the segment cleaned when authorized;
• Providing a written report of the condition of the facilities to the County;
• Furnishing all of the associated equipment, labor, and materials required to meet the work
objectives.
• Providing quote for repairs within five (5) working days.
The length of pipe and box culverts, the number of inlet boxes and CDS Systems along with the job duration all
will vary. It should be anticipated that the majority of work to clean/flush pipes and structures will be on short
job increments of approximately 30', 50' to 100' in length with the job duration to last approximately two (2),
four (4), eight (8) to sixteen (16) hours pending permits and MOT setup; however, larger projects that exceed
the prior description may be required during the term of this contract. Video recording may be performed on the
older culverts which are believed to be in poor condition or have failed to identify whether repair or replacement
is required. The cleaning and or video recording Contractor is not guaranteed the repair or replacement work
identified when performing such work.
The Contractor shall be fully responsible for the performance and for the completion of all work requested
under this Contract as set forth in these special provisions and as directed by Collier County or its designee
(Project Manager). The Contractor will incorporate the necessary provisions into the overall Bid Unit Price to
complete the specified work under the conditions existing in the storm drain pipe, catch basins and box
culverts.
Coordination with Collier County and other parties involved is required regarding provisions for the location
specifics of each work site, traffic control signage, purchasing/acquiring water and identification of the nearest
sediment disposal site. The Contractor has ultimate responsibility to perform work in accordance with all rules
and regulations that pertain to the industry which work is performed.
AUTHORITY OF THE PROJECT MANAGER: The Contractor will perform all work to the satisfaction to the
Project Manager. The Project Manager will manage all questions, difficulties, and disputes, of whatever
nature, that may arise relative to the interpretation of the plans, prosecution, and fulfillment of this Contract.
Also, to the character, quality, amount, and value of any work done, and materials furnished.
ACCESS OR STAGING TO PROJECT WORK AREA: Access to the work site may be limited or restricted. It
will be the Contractor's responsibility to inspect the work site prior to the NTP issuance to ensure there will be
no ingress and egress issues. In addition, should access to an offsite staging area be necessary other than
indicated on the plans or as discussed, the Contractor must be granted and the fee owner must provide written
authorization. A copy of the authorization letter must be provided to the Project Manager for the Project file.
Any and all related costs to gain access to or for staging purposes for the work site shall be included in the
Project Proposal.
CLEANING OF STORM DRAIN PIPES, CATCH BASINS, INLET BOXES, AND BOX CULVERTS: The
work specified consists of the removal and disposal of sediment, silt, debris, vegetation, soil, rock or
any type of blockage including temporary dewatering plugs left behind or restriction inside a storm
drain pipe, inlet box, Continuous Deflection Separation (CDS) Systems or equivalent or box culvert to
restore maximum drainage capacity.
The storm drain pipe segments may be required to be de-watered with the stormwater discharge being
towards a downstream segment of the storm drain system all rules and regulations having jurisdiction shall be
followed and barriers used to minimize any pollution from contaminating any body of water. All NPDES and
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Clean Water Acts rules and regulations must be adhered. Jet rodding and vacuum cleaning of the storm drain
-�
pipes in preparation for videotaping of the cleaned storm facilities will be required.
Storm drain pipe sizes and segments will vary. Collier County reserves the right to specify actual footages
and/or cubic feet of boxes or CDS system(s) as may be required during this contract period, but does not
guarantee any minimum or maximum to be ordered during the period specified.
GENERAL REQUIREMENTS: The Contractor shall clean the storm drain pipe, catch basin, inlet box, box
culvert or CDS system so that the drainage capacity is one hundred percent (100%) of the existing capacity of
the pipe, box culvert or CDS system. All activities shall be performed meeting the requirements of Federal,
State and local environmental standards and laws. Erosion and water pollution control shall be accomplished,
meeting the requirements of Section 104 of the Standard Specifications for Road and Bridge Construction and
revisions thereto (current at the time of Contract award). When water is present, the storm drain pipe or box
culvert shall be de-watered to facilitate cleaning. Cleaning shall be done in a manner not to damage the storm
drain pipe, inlet boxes, box culvert, CDS system or surrounding area.
Access to the storm drain pipe, inlet box or box culvert may require temporary removal of fence, signs,
guardrail, grates or manhole covers. They shall be replaced according to Collier County standards at the
completion of the cleaning operation or each day, as appropriate for safety. No undermined areas shall be
allowed at in fall or outfall ends of the pipe or box culvert. Any disturbed areas shall be re-sodded after
regraded at no additional cost to the county. Needed repairs to the storm drain pipes or box culverts identified
during the cleaning operation shall be brought to the attention of the Project Manager. All sediment, silt, and
debris removed in the cleaning operations shall be disposed of by the Contractor in areas meeting Federal,
State and local rules and regulations. Contaminated soils (sewage, solvents, etc.) or suspected contaminated
soils shall be reported to the County Project Manager immediately for investigation. Quotes for repair work
may be requested and shall be submitted within five (5) working days. _
DE-WATERING: When de-watering, other than associated with an item with a linear foot unit price is required,
the costs will be based on an hourly fee as shown in the Unit Price. Time log of time start and time completed
of the de-watering shall be kept and submitted as back-up with the invoicing.
DOCUMENTS AND REPORTS: All video tapes/discs shall be of the two (2) hour DVD/WindowsNVord format
with each being professionally labeled showing the Collier County's name, the lines recorded on the tape/disc,
the date of viewing, and the name of the Contractor.
Detailed one (1) page summaries with a sketch or map drawn to scale shall also be prepared for each storm
drain pipe line segment observed during the data review, presenting the Project Manager with a synopsis of
the general line segment condition and the relative severity of observed defects. The reports shall also
document any cross-connects with sanitary sewer lines and any contaminated soils or hazardous substances
encountered. These summaries shall also be included in all field report copies immediately before each
associated report to further assist Collier County in understanding and using the results of the viewed project.
Direct submittal of copies of the superintendent's logs without his secondary review and summary pages shall
not be acceptable. Photographs taken from the video monitor for remote TV observations shall also be
presented in the same manner as described in above.
Collier County desires photos of all significant defects observed during remote observation task; however, it is
understood that it may not be possible to obtain clear, still photos from the monitor for inspections in large-
diameter lines where manual observations are not performed. Original video tapes/discs for the project shall
be forwarded to Collier County with final report submittals and shall become the property of Collier County.
Additional copies of the video tapes/discs, if required, shall be made by the Contractor on professional
duplication equipment.
—
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Two (2) complete copies of the final project reports shall be submitted to Collier County within forty-five (45)
days of completion of all field activities and within the stated time of completion for the project. One (1) of the
two (2) copies shall contain the original photos as required above.
An overall summary narrative shall be provided in each County report describing the overall conditions found in
each associated storm drain line segment grouping. Detailed summary tables shall also be compiled showing
those storm drain lines where major and significant defects were located to assist the Project Manager in
subsequent project review.
GENERAL SITE CONDITIONS CARE: Due care shall be taken of all existing landscaping. The Contractor
may be required to perform necessary site pruning on any existing plant's foliage which will interfere with the
equipment or work area to limit total removal and/or replacement of the landscape material. The Contractor
shall be responsible for replacement at the Contractor's costs unless otherwise approved by the Project
Manager.
EQUIPMENT SUGGESTED:
The Contractor for this project should make four (4) basic methods of internal storm drain pipe observation
available.
• Conventional color observation cameras specifically designed for use in storm drain pipe line
observation work and mounted on conventional skids.
• Conventional color observation cameras specifically designed for use in storm drain pipe line inspection
work mounted on floating skids or rafts.
• Special industrial grade color observation cameras, contained in waterproof housings and carried
manually through the storm drain pipe during observation work.
• Special industrial grade color observation cameras, contained in waterproof housing, and mounted on
floating skids or rafts.
The Contractor may be required to submit sample video recordings from recently completed projects
demonstrating the picture quality obtained with each available inspection system for storm drain pipe diameters
ranging from twelve inch (12") to seventy-two inch (72"). The intent is to insure that the best possible picture
quality is made available to Collier County. In all cases, the complete video system (cameras, lens, lighting,
cables, monitors and recorders) shall be capable of providing a picture quality acceptable to the Project
Manager, and if unsatisfactory, the equipment shall be removed and no payment will be made for
unsatisfactory product.
As with manual observations, accurate and continuous footage readings shall be superimposed on the video
recording for each storm drain line observed by remote methods. Also shown shall be the date of the
observation and a three-digit number designation for each manhole or inlet box in the line segment taped.
DAILY LOGS: The Contractor shall complete and submit to the Project Manager on a weekly basis a Daily
Log documenting the Contractor's activities at the Project site such as:
• Soil or weather conditions which adversely affect the work;
• Daily job site hours of operation;
• Number of Contractor's and Sub-Contractor's personnel present and working at the project site;
• Equipment on the project site;
• Work description being preformed;
• Materials received;
• List of visitors;
• Any problems that might impact either the cost or quality of the work or the time of performance.
• Location of any temporary plugs (inflatable or brick and mortar).
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METHOD OF OPERATION FOR VIDEO TAPING: All videotaping observation will be done on clean, dry lines ._
when authorized. The storm drain pipes are to be checked for cleanliness by the Project Manager and the
Contractor before the start of videotaping observation procedures.
J.
Dirty lines or structures identified after cleaning by the Contractor determined to be unacceptable by the
Project Manager shall be re-cleaned to the satisfaction of the Project Manager, within the time specified at no
additional cost to Collier County and re-inspected by the Project Manager and Contractor, before the start of
the videotaping observation.
De-watering as required will be done by the Contractor and will be paid in accordance with the contract.
Temporary plugs used to block the storm sewer for dewatering purposes must be removed prior to rainfall
events at no additional cost to the County. The Contractor will be held accountable for any and all damages
due to flooding caused by blocking of the storm drain pipe system if not removed in a timely manner.
The video equipment used for the observation shall be specifically designed and constructed for such task.
Lighting for the camera shall be suitable to allow for a clear picture of the entire periphery of the storm drain
pipe. The camera shall be operative in one hundred percent (100%) humidity conditions. The cameras,
monitors, and other components of the video system shall be capable of producing picture quality to the
satisfaction of the Project Manager, and if unsatisfactory, equipment will be removed, with no payment being
made for an unsatisfactory product result.
The camera shall be moved through the line in either direction at a moderate rate, stopping when necessary to
permit proper documentation of the pipe's condition. In no case should the camera be pulled at a speed
greater than thirty feet (30') per minute. Manual winches, power winches, TV cable, and powered rewinds, or
other devices that do not obstruct the camera view or interfere with proper documentation of the pipe
conditions shall be used to move the camera through the storm drain. If during the operation the camera will
not pass through the entire manhole section or drain pipe segment, the Contractor shall set up the equipment
so that the viewing can be performed from the opposite manhole. If the camera fails to pass through the entire
manhole section or drain pipe segment a second time, the task shall be considered complete and no additional
viewing will be required.
When manually operated winches are being used to pull the camera through the line, telephones or other
suitable means of communication shall be set up between the two manholes or inlet boxes of the section being
viewed, to insure good communications between members of the crew.
MISCELLANEOUS RESPONSIBILITIES: The Contractor shall make every effort to protect existing facilities.
It shall be the Contractor's responsibility to notify in writing the Project Manager of any construction problems
or additional project needs. Should additional costs be involved which are not covered within the Contract Unit
Costs, a Unit Cost shall be agreed upon, a Modification to the Purchase Order completed by the Contractor
and Project Manager prior to performing additional services.
The Contractor shall communicate frequently with the Project Manager and provide a working schedule after
the NTP has been issued. The written schedule is required to be kept current with the progress of the work.
Should the schedule be changed, it shall be immediately up-dated.
The Contractor shall provide all materials, labor, equipment, mobilization/ demobilization, any other necessary
effort, element and/or component(s) needed to complete the work in its entirety per plans and/or as instructed
by the Project Manager and at the Unit Pricing submitted.
PLUG INSTALLATION AND REMOVAL: When a plug is required the costs shall include a weekly rental, all
materials and labor to install and remove the plug for the various pipe sizes.
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PRECONSTRUCTION VIDEO: When work is authorized, it is recommended that the Contractor's provide a
preconstruction video tape in DVD format documenting the condition of the Project area prior to
commencement of any work. This video tape should capture pre-project conditions of all private property
adjacent to the proposed project area and public property in the r/w with the intent to document all existing
conditions for use in resolving any post-project private or public property alleged damage claims. The video is
to be submitted to the Project Manager prior to construction commencement for the Project file at no additional
costs.
PROJECT SCHEDULE AND TIME PERIOD: After issuance of the NTP, the Contractor shall prepare and
submit to the Project Manager the Project's schedule. If required, the schedule of the work's progress shall be
frequently updated and provided to the Project Manager. Micro Soft Project Format is recommended.
The Project shall commence upon receipt of a NTP letter from the Project Manager and will remain in effect
until Final Completion and submission of all the Project closeout documents. Notification of Substantial
Completion, Final Completion, and any Claims shall be done in written letter format. Electronic transmission
via E-mail is not an acceptable notification form.
Should the Contractor see that additional days will be required a Time Extension Letter will be prepared by the
Project Manager or a Modification to the Purchase Order shall be approved.
OBSERVATION RECORDS: Printed records of the locations shall be kept by the Contractor. The records
must clearly indicate the culvert size, length of the segment, sump depth within the inlet box, storm drain pipe
inverts at each end, and type of storm drain, unusual conditions such as the encroachment of roots, bad or
failed storm drain joint connections, broken drain pipe, and other discernible features will be recorded, and a
copy of such records will be supplied to the Project Manager.
— PROJECT SITE LOCATION: The Contractor will be provided by the Project Manager approved
location/segment plans. Both will meet at the site prior to work authorization to review the existing conditions
and verify what work is to be accomplished.
REPAIRS OF STORM DRAINS PIPES: Repairs of storm drain pipes will be determined by Collier County
Project Manager when such repairs will be made after damage or defects are identified. When repairs are
requested the Project Manager will request a Proposal from the Contractor who will have five (5) days to
respond, unless an emergency situation arises where a repair maybe authorized by the Project Manager to
ensure safety of the public and lessen liability for the County. Once Proposal has been received by the Project
Manager he/she will either approve or reject and issue a Notice to Proceed (NTP) if approved and funding is
available. Once the NTP has been issued the Contractor shall perform the repairs in the required timeframe.
RESPONSE TIMES: On a twenty-four (24) hour basis, the Contractor may be required to travel to the site
immediately to meet with the Project Manager, law enforcement or emergency personnel to resolve an
emergency. The Contractor shall respond to a telephone, beeper, or radio call within one (1) hour. There shall
be no additional charge for these responses. If Contractor cannot perform these services, it may be cause for
termination. The Contractor must have staffed office ready to respond within one hundred (100) miles
of Naples, Florida.
SANITARY FACILITIES: If the duration of the work is estimated to extend beyond five (5) days, the
Contractor shall provide and have serviced portable toilet(s) within the work site area limits as approved by the
Project Manager. Each toilet shall be located no further apart within the work area than one-quarter (1/4) mile.
SEDIMENT STORAGE & TESTING: Sediment removed from the storm drain pipe system may be taken to a
Collier County specified facility for storage and drying if available; otherwise the contractor assumes
responsibility to store and dispose of sediment in accordance with all Federal, State and Local laws, rules and
i.egulations. Sediment sampling and soil testing may be required for FDEP Priority Pollutants if requested by
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Collier County to determine whether the.sediments can be reused or should be disposed in the appropriate
landfill. There shall be no additional costs for this testing.
SITE MAINTENANCE: The work site areas shall be kept clean and neatly maintained during the progression
of the work. Any debris on the roadway shall be swept daily or as directed by the Project Manager. The
disposal of all debris and project litter must be at a proper landfill or disposal site. All disposal fees, tipping or
charges are to be included in the Bid Schedule Unit Price. Upon completion, leftover materials are to be
collected, hauled away, and disposed of by the Contractor leaving the work site in a restored order.
SITE PROTECTION: Improved landscape areas containing landscaping, irrigation systems and mailboxes
shall be noted and maintained wherever possible. If removed or destroyed during the accomplishment of the
work, the Contractor shall replace or restore to the original condition or better as part of Project completion.
The cost of these items shall be considered incidental to the Project unless discussed and addressed with the
Project Manager prior to Project commencement. The Contractor shall make every effort to preserve
stakes/laths, monuments, bench marks, and other control points. A Florida Registered P.S.M. is responsible
for the replacement of any and all survey control or boundary corners damaged or destroyed during
construction at the Contractor's expense.
• STORM DRAIN PIPE SIZES: Indicated in Bid Schedule are expected storm drain pipe sizes and are for the
purpose of Bid Unit Price submission. Collier County reserves the right to adjust/utilize such sizing as may be
required for the various anticipated sites during this Contract.
UTILITY CONFLICTS: Utility locates may be conducted prior to commencement of work. Soft digging, pot
holing and/or any commonly approved method at the Contractor's discretion may be used to locate existing
utilities. In the event that utility conflict(s) arise, the Contractor will be principally responsible for coordinating
with the pertinent utility company/companies in order to resolve such conflict(s). Any and all costs associated
with utility conflict(s) would be incidental and should be included in the pricing provided in the Bid Response
Form. The Project Manager may make exceptions pending justifications by the Contractor.
VIDEO TAPE RECORDINGS: Video tape recordings will be selective and therefore not all storm drain pipe
segments will be required to be videotaped. When authorized, the purpose of tape recording shall be to
supply a visual and audio record of the storm drains problem area segment(s). Videotaped recording
playbacks shall be in the same speed that it was recorded. Slow motion or stop-motion playback features may
be supplied at the option of the Contractor. Title to the tape shall become the property of Collier County. The
Contractor shall have all video tapes for each storm drain segment accessible for review by the Project
Manager.
The cleaned storm drain pipes will be videotaped in DVD format to document and enable evaluation of the
existing storm drain conditions. Two (2) copies of the video tape along with written observation reports will be
provided to the County. If pipe damage is significant, the pipe cleaning will have to be terminated at the
heavily damaged area to avoid casing further damage by additional soil settlement into the storm drain system.
WATER SUPPLY: The Contractor shall supply their own water for cleaning/flushing of the storm drain pipe
and or box culvert. It may be necessary to have an account with the Collier County Public Utilities Division for
a temporary 2" water meter with an approved and inspected RPZ devise as a source for the storm drain pipe
cleaning process.
MAINTENANCE OF TRAFFIC (MOT): For all projects that are conducted within a Collier County Right-of-
Way, the Contractor shall provide and erect Traffic Control Devices as prescribed in the current edition of the
Manual On Uniform Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed
in the Florida Department of Transportation's Design Standards (DS) on state roadways. These projects shall
also comply with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein by reference.
Copies are available through the Risk Management and/or Purchasing Departments and are available on-line
at colliergov.net/purchasing.
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The Contractor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway &
Traffic Design Standards Indexes, or other related documents, so to become familiar with their requirements.
Strict adherence to the requirements of the Maintenance of Traffic ("MOT') policy will be enforced under this
Contract.
All costs associated with the Maintenance of Traffic shall be at unit price, Each, and only allowed one for each
project throughout the duration. If MOT is required, MOT certification is to be provided within ten (10) days of
receipt of Notice of Award.
MOBILIZATION: All costs associated with Mobilization shall be at unit price, Each, and only allowed one for
each project throughout the duration.
PAYMENT: Payment shall be for the Unit Cost linear feet of storm drain pipe cleaned, lined, observed and
accepted for the various storm drain pipe sizes. Payment shall be for the Unit Cost for box culverts and/or
CDS system(s) will be for Cubic Foot of material removed. Payment shall be for full compensation for the Unit
Cost per linear feet for services furnishing:
• Equipment
• Tools
• Labor
• Dewatering
• Cleaning/flushing
• Videotaping
• Photos
• On-site material transport & disposal
• Erosion control
• Clean-up
• Disposal/tipping fee charges
• Water pollution control
• Water meter and water supply shall be included in the Unit Pricing
• And all other incidentals necessary for satisfactory performance of the work including the cost of
temporary removal and subsequent replacement of fence, signs, guardrail, grates or manhole covers
and removal of inlet lids/grates and the cleaning of the inlet boxes.
Unless otherwise noted, these above services are considered incidental to the contract and shall not be paid
separately, but shall be included in the Contract Unit Price per linear feet of storm drain pipe and/or box
culverts cleaned, lined, observed and accepted. The Contractor will accept the compensation as provided in
this Contract as full payment for furnishing all materials and for performing all work contemplated and
embraced under the Purchase Order also for:
• All loss or damage arising out of the nature of the work or from the action of the elements, or from any
unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work
until its final acceptance;
• All other costs incurred under the provisions of Division I of the Florida Department of Transportation,
Standard Specifications for Road and Bridge Construction, 2014 Edition or latest revision thereof.
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#15-6363 "Storm Drain Maintenance"
Exhibit B "Price Schedule"
(following this page)
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Exhibit B-Price Schedule
Bid Tabulation#15-6363 Storm Drain Maintenance
�� Line# Description I Unit Qty Unit Price Total
EnviroWaste Services Group,Inc.
TV Viewinc
1 Storm Drain(Video Camera)Observation 0-48"Log/Written Report Linear Ft 10 $ 5.00 $ 50.00
2 Storm Drain(Video Camera)Observation 49"-72"Log/Written Report Linear Ft 10 $ 6.00 $ 60.00
3 Cleaning Box Culverts of Debris and Bituminous Materials Removed Per Ft3 1 $ 25.00 $ 25.00
4 Vacuuming of Continuous Deflection Separation(CDS)Systems Removal of
Debris and Bituminous Materials Per Ft3 1 $ 20.00 $ 20.00
Plug Installation&Removal(Includes Minimum Weekly Rental)for.
5 0"to 12"Cross/Side Drain or Equivalent Elliptical Circumference Week 1 $ 0.01 $ 0.01
6 15"to 30"Cross/Side Drain or Equivalent Elliptical Circumference Week 1 $ 0.01 $ 0.01
7 36"to 42"Cross/Side Drain or Equivalent Elliptical Circumference Week 1 $ 0.01 $ 0.01
8 48"to 60"Cross/Side Drain or Equivalent Elliptical Circumference Week 1 $ 0.01 $ 0.01
9 72"to 96" Cross/Side Drain or Equivalent Elliptical Circumference Week 1 $ 0.01 $ 0.01
Pumping
10 4"hydraulic Pump(with up to 1000'of discharge hose) Hours 40 $ 0.01 $ 0.40
11 6"hydraulic Pump(with up to 1000'of discharge hose) Hours 40 $ 0.01 $ 0.40
12 8"hydraulic Pump(with up to 1000'of discharge hose) Hours 40 $ 0.01 $ 0.40
Cleaning of CMP or Equivalent Elliptical Circumference
13 Light Cleaning of 15"Pipe Linear Ft 1 $ 3.00 $ 3.00
14 Medium Cleaning of 15"Pipe Linear Ft 1 $ 3.50 $ 3.50
15 Heavy Cleaning of 15"Pipe Linear Ft 1 $ 4.00 $ 4.00
16 Specialty Cleaning 15"Pipe Linear Ft 1 $ 0.01 $ 0.01
17 Light Cleaning of 18"Pipe Linear Ft 1 $ 3.50 $ 3.50
18 Medium Cleaning of 18"Pipe Linear Ft 1 $ 4.00 $ 4.00
19 Heavy Cleaning of 18"Pipe Linear Ft 1 $ 4.50 $ 4.50
20 Specialty Cleaning 18"Pipe Linear Ft 1 $ 0.01 $ 0.01
21 Light Cleaning of 24"Pipe Linear Ft 1 $ 4.00 $ 4.00
22 Medium Cleaning of 24"Pipe Linear Ft 1 $ 5.00 $ 5.00
23 Heavy Cleaning of 24"Pipe Linear Ft 1 $ 6.50 $ 6.50
24 Specialty Cleaning of 24"Pipe Linear Ft 1 $ 0.01 $ 0.01
25 Light Cleaning of 30"Pipe
Linear Ft 1 $ 5.00 $ 5.00
26 Medium Cleaning of 30"Pipe Linear Ft 1 $ 7.00 $ 7.00
27 Heavy Cleaning of 30"Pipe Linear Ft 1 $ 8.00 $ 8.00
28 Specialty Cleaning of 30"Pipe Linear Ft 1 $ 0.01 $ 0.01
29 Light Cleaning of 36"Pipe Linear Ft 1 $ 6.00 $ 6.00
30 Medium Cleaning of 36"Pipe Linear Ft 1 $ 8.00 $ 8.00
31 Heavy Cleaning of 36"Pipe Linear Ft 1 $ 9.00 $ 9.00
32 Specialty Cleaning of 36"Pipe Linear Ft 1 $ 0.01 $ 0.01
33 Light Cleaning of 42"Pipe Linear Ft 1 $ 7.00 $ 7.00
34 Medium Cleaning of 42"Pipe Linear Ft 1 $ 9.00 $ 9.00
35 Heavy Cleaning of 42"Pipe Linear Ft 1 $ 12.00 $ 12.00
36 Specialty Cleaning of 42"Pipe Linear Ft 1 $ 0.01 $ 0,01
37 Light Cleaning of 48"Pipe Linear Ft 1 $ 9.00 $ 9.00
38 Medium Cleaning of 48"Pipe Linear Ft 1 $ 14.00 $ 14.00
39 Heavy Cleaning of 48"Pipe Linear Ft 1 $ 17.00 $ 17.00
40 Specialty Cleaning of 48"Pipe Linear Ft 1 $ 0.01 $ 0.01
41 Light Cleaning of 54"Pipe Linear Ft 1 $ 10.00 $ 10.00
42 Medium Cleaning of 54"Pipe Linear Ft 1 $ 15.00 $ 15.00
43 Heavy Cleaning of 54"Pipe Linear Ft 1 $ 18.00 $ 18.00
44 Specialty Cleaning of 54"Pipe Linear Ft 1 $ 0.01 $ 0.01
45 Light Cleaning of 60"Pipe Linear Ft 1 $ 12.00 $ 12.00
46 Medium Cleaning of 60"Pipe Linear Ft 1 $ 16.00 $ 16.00
47 Heavy Cleaning of 60"Pipe Linear Ft 1 $ 19.00 $ 19.00
48 Specialty Cleaning of 60"Pipe Linear Ft 1 $ 0.01 $ 0.01
49 Light Cleaning of 66"Pipe Linear Ft 1 $ 13.00 $ 13.00
50 Medium Cleaning of 66"Pipe Linear Ft 1 $ 18.00 $ 18.00
51 Heavy Cleaning of 66"Pipe Linear Ft 1 $ 20.00 $ 20.00
52 Specialty Cleaning of 66"Pipe Linear Ft 1 $ 0.01 $ 0.01
53 Light Cleaning of 72"Pipe Linear Ft 1 $ 15.00 $ 15.00
54 Medium Cleaning of 72"Pipe Linear Ft 1 $ 17.00 $ 17.00
55 Heavy Cleaning of 72"Pipe Linear Ft 1 $ 22.00 $ 22.00
56 Specialty Cleaning of 72"Pipe Linear Ft 1 $ 0.01 $ 0.01
57 Light Cleaning of 84"Pipe Linear Ft 1 $ 17.00 $ 17.00
/� 58 Medium Cleaning of 84"Pipe Linear Ft 1 $ 25.00 $ 25.00
59 Heavy Cleaning of 84"Pipe Linear Ft 1 $ 30.00 $ 30.00
60 Specialty Cleaning of 84"Pipe Linear Ft 1 $ 0.01 $ 0.01
61 Light Cleaning of 96"Pipe Linear Ft 1 $ 20.00 $ 20.00
62 Medium Cleaning of 96"Pipe Linear Ft 1 $ 30.00 $ 30.00
63 Heavy Cleaning of 96"Pipe Linear Ft 1 $ 40.00 $ 40.00
64 Specialty Cleaning of 96"Pipe Linear Ft 1 $ 0.01 $ 0.01
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Line# Description Unit tatty Unit Price Total
Cleaning of RCP or Equivalent Elliptical Circumference
65 Light Cleaning of 15"Pipe Linear Ft 1 $ 3.00 $ 3.00
66 Medium Cleaning of 15"Pipe Linear Ft 1 $ 3.50 $ 3.50 �-...,
67 Heavy Cleaning of 15"Pipe Linear Ft 1 $ 4.00 $ 4.00
68 Specialty Cleaning of 15"Pipe Linear Ft 1 $ 0.01 $ 0.01
69 Light Cleaning of 18"Pipe Linear Ft 1 $ 3.50 $ 3.50
70 Medium Cleaning of 18"Pipe Linear Ft 1 $ 4.00 $ 4.00
71 Heavy Cleaning of 18"Pipe Linear Ft 1 $ 4.50 $ 4.50
72 Specialty Cleaning of 18"Pipe Linear Ft 1 $ 0.01 $ 0.01
73 Light Cleaning of 24"Pipe Linear Ft 1 $ 4.00 $ 4.00
74 Medium Cleaning of 24"Pipe Linear Ft 1 $ 5.00 $ 5.00
75 Heavy Cleaning of 24"Pipe Linear Ft 1 $ 6.50 $ 6.50
76 Specialty Cleaning of 24"Pipe Linear Ft 1 $ 0.01 $ 0.01
77 Light Cleaning of 30"Pipe Linear Ft 1 $ 5.00 $ 5.00
78 Medium Cleaning of 30"Pipe Linear Ft 1 $ 7.00 $ 7.00
79 Heavy Cleaning of 30"Pipe Linear Ft 1 $ 8.00 $ 8.00
80 Specialty Cleaning of 30"Pipe Linear Ft 1 $ 0.01 $ 0.01
81 Light Cleaning of 36"Pipe Linear Ft 1 $ 6.00 $ 6.00
82 Medium Cleaning of 36"Pipe Linear Ft, 1 $ 8.00 $ 8.00
83 Heavy Cleaning of 36"Pipe Linear Ft 1 $ 9.00 $ 9.00
84 Specialty Cleaning of 36"Pipe Linear Ft 1 $ 0.01 $ 0.01
85 Light Cleaning of 42"Pipe Linear Ft 1 $ 7.00 $ 7.00
86 Medium Cleaning of 42"Pipe Linear Ft 1 $ 9.00 $ 9.00
87 Heavy Cleaning of 42"Pipe Linear Ft 1 $ 12.00 $ 12.00
88 Specialty Cleaning of 42"Pipe Linear Ft 1 $ 0.01 $ 0.01
89 Light Cleaning of 48"Pipe Linear Ft 1 $ 9.00 $ 9.00
90 Medium Cleaning of 48"Pipe Linear Ft 1 $ 14.00 $ 14.00
91 Heavy Cleaning of 48"Pipe Linear Ft 1 $ 17.00 $ 17.00
92 Specialty Cleaning of 48"Pipe Linear Ft 1 $ 0.01 $ 0.01
93 Light Cleaning of 54"Pipe Linear Ft 1 $ 10.00 $ 10.00
94 Medium Cleaning of 54"Pipe Linear Ft 1 $ 15.00 $ 15.00
95 Heavy Cleaning of 54"Pipe Linear Ft 1 $ 18.00 $ 18.00
96 Specialty Cleaning of 54"Pipe Linear Ft 1 $ 0.01 $ 0.01
97 Light Cleaning of 60"Pipe Linear Ft 1 $ 12.00 $ 12.00
98 Medium Cleaning of 60"Pipe Linear Ft 1 $ 16.00 $ 16.00
99 Heavy Cleaning of 60"Pipe Linear Ft 1 $ 19.00 $ 19.00
100 Specialty Cleaning of 60"Pipe Linear Ft 1 $ 0.01 $ 0.01 T\
101 Light Cleaning of 66"Pipe Linear Ft 1 $ 13.00 $ 13.00
102 Medium Cleaning of 66"Pipe Linear Ft 1 $ 18.00 $ 18.00
103 Heavy Cleaning of 66"Pipe Linear Ft 1 $ 20.00 $ 20.00
104 Specialty Cleaning of 66"Pipe Linear Ft 1 $ 0.01 $ 0.01
105 Light Cleaning of 72"Pipe Linear Ft 1 $ 15.00 $ 15.00
106 Medium Cleaning of 72"Pipe Linear Ft 1 $ 17.00 $ 17.00
107 Heavy Cleaning of 72"Pipe Linear Ft 1 $ 22.00 $ 22.00
108 Specialty Cleaning of 72"Pipe Linear Ft 1 $ 0.01 $ 0.01
109 Light Cleaning of 84"Pipe Linear Ft 1 $ 17.00 $ 17.00
110 Medium Cleaning of 84"Pipe Linear Ft 1 $ 25.00 $ 25.00
111 Heavy Cleaning of 84"Pipe Linear Ft 1 $ 30.00 $ 30.00
112 Specialty Cleaning of 84"Pipe Linear Ft 1 $ 0.01 $ 0.01
113 Light Cleaning of 96"Pipe Linear Ft 1 $ 20.00 $ 20.00
114 Medium Cleaning of 96"Pipe Linear Ft 1 $ 30.00 $ 30.00
115 Heavy Cleaning of 96"Pipe Linear Ft 1 $ 40.00 $ 40.00
116 Specialty Cleaning of 96"Pipe Linear Ft 1_$ 0.01 $ 0.01
•ce\
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Line# Description Unit Qty Unit Price Total
Cleaning of HDPE Pipe or Equivalent Elliptical Circumference
117 Light Cleaning of 15"Pipe Linear Ft 1 $ 3.00 $ 3.00
.••••-••■ 118 Medium Cleaning of 15"Pipe Linear Ft 1 $ 3.50 $ 3.50
119 Heavy Cleaning of 15"Pipe Linear Ft 1 $ 4.00 $ 4.00
120 Specialty Cleaning of 15"Pipe Linear Ft 1 $ 0.01 $ 0.01
121 Light Cleaning of 18"Pipe Linear Ft 1 $ 3.50 $ 3.50
122 Medium Cleaning of 18"Pipe Linear Ft 1 $ 4.00 $ 4.00
123 Heavy Cleaning of 18"Pipe Linear Ft 1 $ 4.50 $ 4.50
124 Specialty Cleaning of 18"Pipe Linear Ft 1 $ 0.01 $ 0.01
125 Light Cleaning of 24"Pipe Linear Ft 1 $ 4.00 $ 4.00
126 Medium Cleaning of 24"Pipe Linear Ft 1 $ 5.00 $ 5.00
127 Heavy Cleaning of 24"Pipe Linear Ft 1 $ 6.50 $ 6.50
128 Specialty Cleaning of 24"Pipe Linear Ft 1 $ 0.01 $ 0.01
129 Light Cleaning of 30"Pipe Linear Ft 1 $ 5.00 $ 5.00
130 Medium Cleaning of 30"Pipe Linear Ft 1 $ 7.00 $ 7.00
131 Heavy Cleaning of 30"Pipe Linear Ft 1 $ 8.00 $ 8.00
132 Specialty Cleaning of 30"Pipe Linear Ft 1 $ 0.01 $ 0.01
133 Light Cleaning of 36"Pipe Linear Ft 1 $ 6.00 $ 6.00
134 Medium Cleaning of 36"Pipe Linear Ft 1 $ 8.00 $ 8.00
135 Heavy Cleaning of 36"Pipe Linear Ft 1 $ 9.00 $ 9.00
136 Specialty Cleaning of 36"Pipe Linear Ft 1 $ 0.01 $ 0.01
137 Light Cleaning of 42"Pipe Linear Ft 1 $ 7.00 $ 7.00
138 Medium Cleaning of 42"Pipe Linear Ft 1 $ 9.00 $ 9.00
139 Heavy Cleaning of 42"Pipe Linear Ft 1 $ 12.00 $ 12.00
140 Specialty Cleaning of 42"Pipe Linear Ft 1 $ 0.01 $ 0.01
141 Light Cleaning of 48"Pipe Linear Ft 1 $ 9.00 $ 9.00
142 Medium Cleaning of 48"Pipe Linear Ft 1 $ 14.00 $ 14.00
143 Heavy Cleaning of 48"Pipe Linear Ft 1 $ 17.00 $ 17.00
144 Specialty Cleaning of 48"Pipe Linear Ft 1 $ 0.01 $ 0,01
145 Light Cleaning of 54"Pipe Linear Ft 1 $ 10.00 $ 10.00
146 Medium Cleaning of 54"Pipe Linear Ft 1 $ 15.00 $ 15.00
147 Heavy Cleaning of 54"Pipe Linear Ft 1 $ 18.00 $ 18.00
148 Specialty Cleaning of 54"Pipe Linear Ft 1 $ 0.01 $ 0.01
149 Light Cleaning of 60"Pipe Linear Ft 1 $ 12.00 $ 12.00
150 Medium Cleaning of 60"Pipe Linear Ft 1 $ 16.00 $ 16.00
151 Heavy Cleaning of 60"Pipe Linear Ft 1 $ 19.00 $ 19.00
^• 152 Specialty Cleaning of 60"Pipe Linear Ft 1 $ 0.01 $ 0.01
153 Light Cleaning of 66"Pipe Linear Ft 1 $ 13.00 $ 13.00
154 Medium Cleaning of 66"Pipe Linear Ft 1 $ 18.00 $ 18.00
155 Heavy Cleaning of 66"Pipe Linear Ft 1 $ 20.00 $ 20.00
156 Specialty Cleaning of 66"Pipe Linear Ft 1 $ 0.01 $ 0.01
157 Light Cleaning of 72"Pipe Linear Ft 1 $ 15.00 $ 15.00
158 Medium Cleaning of 72"Pipe Linear Ft 1 $ 17.00 $ 17.00
159 Heavy Cleaning of 72"Pipe Linear Ft 1 $ 22.00 $ 22.00
160 Specialty Cleaning of 72"Pipe Linear Ft 1 $ 0.01 $ 0.01
161 Light Cleaning of 84"Pipe Linear Ft 1 $ 17.00 $ 17.00
162 Medium Cleaning of 84"Pipe Linear Ft 1 $ 25.00 $ 25.00
163 Heavy Cleaning of 84"Pipe Linear Ft 1 $ 30.00 $ 30.00
164 Specialty Cleaning of 84"Pipe Linear Ft 1 $ 0.01 $ 0.01
165 Light Cleaning of 96"Pipe Linear Ft 1 $ 20.00 $ 20.00
166 Medium Cleaning of 96"Pipe Linear Ft 1 $ 30.00 $ 30.00
167 Heavy Cleaning of 96"Pipe Linear Ft 1 $ 40.00 $ 40.00
168 Specialty Cleaning of 96"Pipe Linear Ft 1 $ 0.01 $ 0.01
'%3s%a x.. 7=, vETe�£�u....a'bf '` 3 0;4.�+csn....s.
Slip Lining or Equivalent Elliptical Circumference
169 Slip Lining 15"Pipe Linear Ft 1 $ 38.00 $ 38.00
170 Slip Lining 18"Pipe Linear Ft 1 $ 42.00 $ 42.00
171 Slip Lining 24"Pipe Linear Ft 1 $ 51.00 $ 51.00
172 Slip Lining 30"Pipe Linear Ft 1 $ 82.00 $ 82.00
173 Slip Lining 36"Pipe Linear Ft 1 $ 125.00 $ 125.00
174 Slip Lining 42"Pipe Linear Ft 1 $ 145.00 $ 145.00
175 Slip Lining 48"Pipe Linear Ft 1 $ 215.00 $ 215.00
176 Slip Lining 54"Pipe Linear Ft 1 $ 225.00 $ 225.00
177 Slip Lining 60"Pipe Linear Ft 1 $ 250.00 $ 250.00
178 Slip Lining 66"Pipe Linear Ft 1 $ 315.00 $ 315.00
179 Slip Lining 72"Pipe Linear Ft 1 $ 375.00 $ 375.00
180 Slip Lining 84"Pipe Linear Ft 1 $ 415.00 $ 415.00
181 Slip Lining 96"Pipe Linear Ft 1 $ 525.00 $ 525.00
Packet Page-357-
2/24/2015 16.A.17.
Line# Description Unit Qty Unit Price Total
Cured-In-Place Pipe(CIPP)or Equivalent Elliptical Circumference
182 CIPP 15"Pipe 15 x 6.7 mm(Burial Depth is 0-6') Linear Ft 1 $ 75.00 $ 75.00
18 CIPP 15"Pipe 15 x 8.2 mm(Burial Depth is 6-12') , Linear Ft 1 $ 78.00 $ 78.00 ��
31 CIPP 18"Pipe x 8.1 mm (Burial Depth is 0-61 Linear Ft 1 $ 116.00 $ 116.00
84 CIPP 18"Pipe x 9.7 mm(Burial Depth is 6-12') Linear Ft 1 $ 120.00 $ 120.00
185 CIPP 24"Pipe x 10.1 mm(Burial Depth is 0-6') Linear Ft 1 $ 156.00 $ 156.00
186 CIPP 24"Pipe x 12.4 mm(Burial Depth is 6-12') Linear Ft 1 $ 165.00 $ 165.00
187 CIPP 30"Pipe x 13.5 mm(Burial Depth is 0-6') Linear Ft 1 $ 204.00 $ 204.00
188 CIPP 30"Pipe x 15.4 mm(Burial Depth is 6-12') Linear Ft 1 $ 217.00 $ 217.00
189 CIPP 36"Pipe x 17.2 mm(Burial Depth is 0-6') Linear Ft 1 $ 305.00 $ 305.00
190 CIPP 36"Pipe x 18.1 mm(Burial Depth is 6-12') Linear Ft 1 $ 312.00 $ 312.00
191 CIPP 42"Pipe x 20.9 mm(Burial Depth is 0-6') Linear Ft 1 $ 360.00 $ 360.00
192 CIPP 42"Pipe x 20.6 mm(Burial Depth is 6-12') Linear Ft 1 $ 360.00 $ 360.00
193 CIPP 48"Pipe x 25.2 mm(Burial Depth is 0-6') Linear Ft 1 $ 430.00 $ 430.00
194 CIPP 48"Pipe x 22.6 mm(Burial Depth is 6-12') Linear Ft 1 $ 420.00 $ 420.00
195 CIPP 54"Pipe x 282 mm(Burial Depth is 0-6') Linear Ft I $ 430.00 $ 430.00
196 CIPP 54"Pipe x 24.7 mm(Burial Depth is 6-12') Linear Ft 1 $ 400.00 $ 400.00
197 CIPP 60"Pipe x 30.3 mm (Burial Depth is 0-6') Linear Ft 1 $ 395.00 $ 395.00
198 CIPP 60"Pipe x 27.3 mm(Burial Depth is 6-12') Linear Ft 1 $ 370.00 $ 370.00
199 CIPP 66"Pipe x 31.6 mm (Burial Depth is 0-6') Linear Ft 1 $ 400.00 $ 400.00
200 CIPP 66"Pipe x 29.1 mm(Burial Depth is 6-12') Linear Ft 1 $ 375.00 $ 375.00
201 CIPP 72"Pipe x 30.4 mm Linear Ft 1 $ 400.00 $ 400.00
202 CIPP 84"Pipe x 35.5 mm Linear Ft 1 $ 500.00 $ 500.00
203 CIPP 96"Pipe x 40.6 mm Linear Ft 1 $ 600.00 $ 600.00
Open Cut/Headwall Repairs&Other services
204 Construction Foreman Hr 8 $ 50.00 $ 400.00
205 Equipment Operator Hr 8 $ 65.00 $ 520.00
206 Laborer Hr 8 $ 50.00 $ 400.00
207 Pipe Layer Hr 8 $ 50.00 $ 400.00
208 Welding(Above&Below Water) Hr 8 $ 25.00 $ 200.00
209 Diving Crew(3 Man Team)Certified Hr 8 $ 100.00 $ 800.00
210 Crane 100 Ton&Below Hr 8 $ 75.00 $ 600.00
211 Track or Wheeled Excavator Hr 8 $ 50.00 $ 400.00
212 Long Stick Tracked Excavator(60'or Greater) Hr 8 $ 50.00 $ 400.00
213 Wheel Loader Hr 8 $ 40.00 $ 320.00
214 Backhoe Loader Hr 8 $ 100.00 $ 800.00 �,,..1
215 Bulldozer Hr 8 $ 40.00 $ 320.00
216 Double Drum Compactor Hr 8 $ 15.00 $ 120.00
217 Vibratory Plate Compactor Hr 8 $ 10,00 $ 80.00
218 100 CFM Air Compressor with Hammer Hr 8 $ 10.00 $ 80.00
219 De-Watering Hr 8 $ 50.00 $ 400.00
220 Asphalt Pavement Replacement Tons 1 $ 200.00 $ 200.00
221 Limerock Tons 1 $ 25.00 $ 25.00
222 Dirt Tons 1 $ 25.00 $ 25.00
223 Driveway Restoration SY 1 $ 45.00 $ 45.00
224 Mitered Ends SY 1 $ 50.00 $ 50.00
225 Pressure Grout Injection Joints 1 $ 250.00 $ 250.00
226 Bahia Sod Sq Ft 400 $ 0.45 $ 180.00
227 Floratan Sod Sq Ft 400 $ 0.75 $ 300.00
228 Rip Rap Rubble 6"-12" Tons 1 $ 25.00 $ 25.00
229 Rip Rap Bag(80 lb Bags) Ea 1 $ 12.50 $ 12.50
230 Concrete Pillow Blanket slope protection SY 1 $ 125.00 $ 125.00
231 Silt Screen Installation&Removal per100 ft Ea 1 $ 50.00 $ 50.00
232 Maintenance of Traffic Ea 1 $ 0.01 $ 0.01
233 Mobilization Fee Ea 1 $ 1.00 $ 1.00
234 Material Mark Up% % 15%
RESPONSE TIMES: On a twenty-four(24)hour basis,the Contractor may be required to travel to the site immediately to meet with the Project
Manager,law enforcement or emergency personnel to resolve an emergency(See page 36 of Solicitation). If awarded
Packet Page -358-
2/24/2015 16.A.17.
Exhibit B-Price Schedule
Bid Tabulation#15-6363 Storm Drain Maintenance
��• Line# Description Unit Qty Unit Price Total
Shenandoah General Construction
TV Viewing Co.
1 Storm Drain(Video Camera)Observation 0-48"Log/Written Report Linear Ft 10 $ 6.00 $ 60.00
2 Storm Drain(Video Camera)Observation 49"-72"Log/Written Report Linear Ft 10 $ 7.00 $ 70.00
3 Cleaning Box Culverts of Debris and Bituminous Materials Removed Per Ft3 1 $ 30.00 $ 30.00
4 Vacuuming of Continuous Deflection Separation(CDS)Systems Removal of
Debris and Bituminous Materials Per Ft3 1 $ 20.00 $ 20.00
Plug Installation&Removal(Includes Minimum Weekly Rental)for.
5 0"to 12"Cross/Side Drain or Equivalent Elliptical Circumference Week 1 $ 1.00 $ 1.00
6 15"to 30"Cross/Side Drain or Equivalent Elliptical Circumference Week 1 $ 5.00 $ 5.00
7 36"to 42"Cross/Side Drain or Equivalent Elliptical Circumference Week 1 $ 10.00 $ 10.00
8 46"to 60"Cross/Side Drain or Equivalent Elliptical Circumference Week 1 $ 15.00 $ 15.00
9 72"to 96" Cross/Side Drain or Equivalent Elliptical Circumference Week 1 $ 25.00 $ 25.00
Pumping
10 4"hydraulic Pump(with up to 1000'of discharge hose) Hours 40 $ 5.00 $ 200.00
11 6"hydraulic Pump(with up to 1000'of discharge hose) Hours 40 $ 10.00 $ 400.00
12 8"hydraulic Pump(with up to 1000'of discharge hose) Hours 40 $ 10.00 $ 400.00
Cleaning of CMP or Equivalent Elliptical Circumference
13 Light Cleaning of 15"Pipe Linear Ft 1 $ 0.50 $ 0.50
14 Medium Cleaning of 15"Pipe Linear Ft 1 $ 1.00 $ 1.00
15 Heavy Cleaning of 15"Pipe Linear Ft 1 $ 2.00 $ 2.00
16 Specialty Cleaning 15"Pipe Linear Ft 1 $ 5.00 $ 5.00
17,Light Cleaning of 18"Pipe Linear Ft 1 $ 0.75 $ 0.75
18 Medium Cleaning of 18"Pipe Linear Ft 1 $ 1.00 $ 1.00
19 Heavy Cleaning of 18"Pipe Linear Ft 1 $ 2.00 $ 2.00
20 Specialty Cleaning 18"Pipe Linear Ft 1 $ 5.00 $ 5.00
21 Light Cleaning of 24"Pipe Linear Ft 1 $ 0.75 $ 0.75
22 Medium Cleaning of 24"Pipe Linear Ft 1 $ 1.00 $ 1.00
23 Heavy Cleaning of 24"Pipe Linear Ft 1 $ 1.75 $ 1.75
24 Specialty Cleaning of 24"Pipe Linear Ft 1 $ 5.00 $ 5.00
25 Light Cleaning of 30"Pipe Linear Ft 1 $ 1.00 $ 1.00
26 Medium Cleaning of 30"Pipe Linear Ft 1 $ 2.50 $ 2.50
27 Heavy Cleaning of 30"Pipe Linear Ft 1 $ 4.50 $ 4.50
28 Specialty Cleaning of 30"Pipe Linear Ft 1 $ 10.00 $ 10.00
29 Light Cleaning of 36"Pipe Linear Ft 1 $ 1.50 $ 1.50
30 Medium Cleaning of 36"Pipe Linear Ft 1 $ 3.50 $ 3.50
31 Heavy Cleaning of 36"Pipe Linear Ft 1 $ 5.50 $ 5.50
32 Specialty Cleaning of 36"Pipe Linear Ft 1 $ 15.00 $ 15.00
33 Light Cleaning of 42"Pipe Linear Ft 1 $ 3.50 $ 3.50
34 Medium Cleaning of 42"Pipe Linear Ft 1 $ 5.50 $ 5.50
35 Heavy Cleaning of 42"Pipe Linear Ft 1 $ 7.50 $ 7.50
36 Specialty Cleaning of 42"Pipe Linear Ft 1 $ 15.00 $ 15.00
37 Light Cleaning of 48"Pipe Linear Ft 1 $ 4.50 $ 4.50
38 Medium Cleaning of 48"Pipe Linear Ft 1 $ 7.50 $ 7.50
39 Heavy Cleaning of 48"Pipe Linear Ft 1 $ 9.50 $ 9.50
40 Specialty Cleaning of 48"Pipe Linear Ft 1 $ 20.00 $ 20.00
41 Light Cleaning of 54"Pipe Linear Ft 1 $ 5.50 $ 5.50
42 Medium Cleaning of 54"Pipe Linear Ft 1 $ 8.25 $ 8.25
43 Heavy Cleaning of 54"Pipe Linear Ft 1 $ 11.25 $ 11.25
44 Specialty Cleaning of 54"Pipe Linear Ft 1 $ 20.00 $ 20.00
45 Light Cleaning of 60"Pipe Linear Ft 1 $ 6.50 $ 6.50
46 Medium Cleaning of 60"Pipe Linear Ft 1 $ 8.50 $ 8.50
47 Heavy Cleaning of 60"Pipe Linear Ft 1 $ 12.00 $ 12.00
48 Specialty Cleaning of 60"Pipe Linear Ft 1 $ 25.00 $ 25.00
49 Light Cleaning of 66"Pipe Linear Ft 1 $ 7.50 $ 7.50
50 Medium Cleaning of 66"Pipe Linear Ft 1 $ 1.50 $ 1.50
51 Heavy Cleaning of 66"Pipe Linear Ft 1 $ 13.50 $ 13.50
52 Specialty Cleaning of 66"Pipe Linear Ft 1 $ 25.00 $ 25.00
53 Light Cleaning of 72"Pipe Linear Ft 1 $ 8.50 $ 8.50
54 Medium Cleaning of 72"Pipe Linear Ft 1 $ 19.50 $ 19.50
55 Heavy Cleaning of 72"Pipe Linear Ft 1 $ 24.50 $ 24.50
56 Specialty Cleaning of 72"Pipe Linear Ft 1 $ 30.00 $ 30.00
57 Light Cleaning of 84"Pipe Linear Ft 1 $ 9.50 $ 9.50
�� 58 Medium Cleaning of 84"Pipe Linear Ft 1 $ 24.50 $ 24.50
59 Heavy Cleaning of 84"Pipe Linear Ft 1 $ 34.50 $ 34.50
60 Specialty Cleaning of 84"Pipe Linear Ft 1 $ 40.00 $ 40.00
61 Light Cleaning of 96"Pipe Linear Ft 1 $ 12.50 $ 12.50
62 Medium Cleaning of 96"Pipe Linear Ft 1 $ 23.50 $ 23.50
63 Heavy Cleaning of 96"Pipe Linear Ft 1 $ 48.50 $ 48.50
64 Specialty Cleaning of 96"Pipe Linear Ft 1 $ 55.00 $ 55.00
Packet Page-359-
2/24/2015 16.A.17.
Line# Description Unit Qty Unit Price Total
Cleaning of RCP or Equivalent Elliptical Circumference
65 Light Cleaning of 15"Pipe Linear Ft 1 $ 0.50 $ 0.50
66 Medium Cleaning of 15"Pipe Linear Ft 1 $ 1.00 $ 1.00 ��
67 Heavy Cleaning of 15"Pipe Linear Ft 1 $ 2.00 $ 2.00
68 Specialty Cleaning of 15"Pipe Linear Ft 1 $ 5.00 $ 5.00
69 Light Cleaning of 18"Pipe Linear Ft 1 $ 0.75 $ 0.75
70 Medium Cleaning of 18"Pipe Linear Ft 1 $ 1.00 $ 1.00
71 Heavy Cleaning of 18"Pipe Linear Ft 1 $ 2.00 $ 2.00
72 Specialty Cleaning of 18"Pipe Linear Ft 1 $ 5.00 $ 5.00
73 Light Cleaning of 24"Pipe Linear Ft 1 $ 0.75 $ 0.75
74 Medium Cleaning of 24"Pipe Linear Ft 1 $ 1.00 $ 1.00
75 Heavy Cleaning of 24"Pipe Linear Ft 1 $ 1.75 $ 1.75
76 Specialty Cleaning of 24"Pipe Linear Ft 1 $ 5.00 $ 5.00
77 Light Cleaning of 30"Pipe Linear Ft 1 $ 1.00 $ 1.00
78 Medium Cleaning of 30"Pipe Linear Ft 1 $ 2.50 $ 2.50
79 Heavy Cleaning of 30"Pipe Linear Ft 1 $ 4.50 $ 4.50
80 Specialty Cleaning of 30"Pipe Linear Ft 1 $ 10.00 $ 10.00
81 Light Cleaning of 36"Pipe Linear Ft 1 $ 1.50 $ 1.50
82 Medium Cleaning of 36"Pipe Linear Ft 1 $ 3.50 $ 3.50
83 Heavy Cleaning of 36"Pipe Linear Ft 1 $ 5.50 $ 5.50
84 Specialty Cleaning of 36"Pipe Linear Ft 1 $ 15.00 $ 15.00
85 Light Cleaning of 42"Pipe Linear Ft 1 $ 3.50 $ 3.50
86 Medium Cleaning of 42"Pipe Linear Ft 1 $ 5.50 $ 5.50
87 Heavy Cleaning of 42"Pipe Linear Ft 1 $ 7.50 $ 7.50
88 Specialty Cleaning of 42"Pipe Linear Ft 1 $ 15.00 $ 15.00
89 Light Cleaning of 48"Pipe Linear Ft 1 $ 4.50 $ 4.50
90 Medium Cleaning of 48"Pipe Linear Ft 1, $ 7.50 $ 7.50
91 Heavy Cleaning of 48"Pipe Linear Ft 1 $ 9.50 $ 9.50
92 Specialty Cleaning of 48"Pipe Linear Ft 1 $ 20.00 $ 20.00
93 Light Cleaning of 54"Pipe Linear Ft 1 $ 5.50 $ 5.50
94 Medium Cleaning of 54"Pipe Linear Ft 1 $ 8.25 $ 8.25
95 Heavy Cleaning of 54"Pipe Linear Ft 1 $ 11.25 $ 11.25
96 Specialty Cleaning of 54"Pipe Linear Ft 1 $ 20.00 $ 20.00
97 Light Cleaning of 60"Pipe Linear Ft 1 $ 6.50 $ 6.50
98 Medium Cleaning of 60"Pipe Linear Ft 1 $ 8.50 $ 8.50
99 Heavy Cleaning of 60"Pipe Linear Ft 1 $ 12.00 $ 12.00
100 Specialty Cleaning of 60"Pipe Linear Ft 1 $ 25.00 $ 25.00 "^
101 Light Cleaning of 66"Pipe Linear Ft 1 $ 7.50 $ 7.50
102 Medium Cleaning of 66"Pipe Linear Ft 1 $ 10.50 $ 10.50
103 Heavy Cleaning of 66"Pipe Linear Ft 1 $ 13.50 $ 13.50
104 Specialty Cleaning of 66"Pipe Linear Ft 1 $ 25.00 $ 25.00
105 Light Cleaning of 72"Pipe Linear Ft 1 $ 8.50 $ 8.50
106 Medium Cleaning of 72"Pipe Linear Ft 1 $ 19.50 $ 19.50
107 Heavy Cleaning of 72"Pipe Linear Ft 1 $ 24.50 $ 24.50
108 Specialty Cleaning of 72"Pipe Linear Ft 1 $ 30.00 $ 30.00
109 Light Cleaning of 84"Pipe Linear Ft 1 $ 9.50 $ 9.50
110 Medium Cleaning of 84"Pipe Linear Ft 1 $ 24.50 $ 24.50
111 Heavy Cleaning of 84"Pipe Linear Ft 1 $ 34.50 $ 34.50
112 Specialty Cleaning of 84"Pipe Linear Ft 1 $ 40.00 $ 40.00
113 Light Cleaning of 96"Pipe Linear Ft 1 $ 12.50 $ 12.50
114 Medium Cleaning of 96"Pipe Linear Ft 1 $ 23.50 $ 23.50
115 Heavy Cleaning of 96"Pipe Linear Ft 1 $ 48.50 $ 48.50
116 Specialty Cleaning of 96"Pipe Linear Ft 1 $ 55.00 $ 55.00
•
Packet Page-360-
2/24/2015 16.A.17.
Line# Description Unit Qty Unit Price Total
Cleaning of HDPE Pipe or Equivalent Elliptical Circumference
117 Light Cleaning of 15"Pipe Linear Ft 1 $ 0.50 $ 0.50
i-... 118 Medium Cleaning of 15"Pipe Linear Ft 1 $ 0.75 $ 0.75
119 Heavy Cleaning of 15"Pipe Linear Ft . 1 $ 1.00 $ 1.00
120 Specialty Cleaning of 15"Pipe Linear Ft 1 $ 1.00 $ 1.00
121 Light Cleaning of 18"Pipe Linear Ft 1 $ 0.50 $ 0.50
122 Medium Cleaning of 18"Pipe Linear Ft 1 $ 0.75 $ 0.75
123 Heavy Cleaning of 18"Pipe Linear Ft 1 $ 1.00 $ 1.00
124 Specialty Cleaning of 18"Pipe Linear Ft 1 $ 1.00 $ 1.00
125 Light Cleaning of 24"Pipe Linear Ft 1 $ 0.50 $ 0.50
126 Medium Cleaning of 24"Pipe Linear Ft 1 $ 0.75 $ 0.75
127 Heavy Cleaning of 24"Pipe Linear Ft 1 $ 1.00 $ 1.00
128 Specialty Cleaning of 24"Pipe Linear Ft 1 $ 1.00 $ 1.00
129 Light Cleaning of 30"Pipe Linear Ft 1 $ 0.75 $ 0.75
130 Medium Cleaning of 30"Pipe Linear Ft 1 $ 1.00 $ 1.00
131 Heavy Cleaning of 30"Pipe Linear Ft 1 $ 1.25 $ 1.25
132 Specialty Cleaning of 30"Pipe Linear Ft 1 $ 1.25 $ 1.25
133 Light Cleaning of 36"Pipe Linear Ft 1 $ 0.75 $ 0.75
134 Medium Cleaning of 36"Pipe Linear Ft 1 $ 1.00 $ 1.00
135 Heavy Cleaning of 36"Pipe Linear Ft 1 $ 1.25 $ 1.25
136 Specialty Cleaning of 36"Pipe Linear Ft 1 $ 1.25 $ 1.25
137 Light Cleaning of 42"Pipe Linear Ft 1 $ 0.75 $ 0.75
138 Medium Cleaning of 42"Pipe Linear Ft 1 $ 1.00 $ 1.00
139 Heavy Cleaning of 42"Pipe Linear Ft 1 $ 1.25 $ 1.25
140,Specialty Cleaning of 42"Pipe Linear Ft 1 $ 1.25 $ 1.25
141 Light Cleaning of 48"Pipe Linear Ft 1 $ 1.00 $ 1.00
142 Medium Cleaning of 48"Pipe Linear Ft 1 $ 1.25 $ 1.25
143 Heavy Cleaning of 48"Pipe Linear Ft 1 $ 1.50 $ 1.50
144 Specialty Cleaning of 48"Pipe Linear Ft 1 $ 1.50 $ 1.50
145 Light Cleaning of 54"Pipe Linear Ft 1 $ 1.00 $ 1.00
146 Medium Cleaning of 54"Pipe Linear Ft 1 $ 1.25 $ 1.25
147 Heavy Cleaning of 54"Pipe Linear Ft 1 $ 1.50 $ 1.50
148 Specialty Cleaning of 54"Pipe Linear Ft 1 $ 1.50 $ 1.50
149 Light Cleaning of 60"Pipe Linear Ft 1 $ 1.00 $ 1.00
150 Medium Cleaning of 60"Pipe Linear Ft 1 $ 1.25 $ 1.25
151 Heavy Cleaning of 60"Pipe Linear Ft 1 $ 1.50 $ 1.50
" " 152 Specialty Cleaning of 60"Pipe Linear Ft 1 $ 1.50 $ 1.50
153 Light Cleaning of 66"Pipe Linear Ft 1 $ 1.50 $ 1.50
154 Medium Cleaning of 66"Pipe Linear Ft 1 $ 1.50 $ 1.50
155 Heavy Cleaning of 66"Pipe Linear Ft 1 $ 1.75 $ 1.75
156 Specialty Cleaning of 66"Pipe Linear Ft 1 $ 1.75 $ 1.75
157 Light Cleaning of 72"Pipe Linear Ft 1 $ 1.50 $ 1.50
158 Medium Cleaning of 72"Pipe Linear Ft 1 $ 1.50 $ 1.50
159 Heavy Cleaning of 72"Pipe Linear Ft 1 $ 1.75 $ 1.75
160 Specialty Cleaning of 72"Pipe Linear Ft 1 $ 1.75 $ 1.75
161 Light Cleaning of 84"Pipe Linear Ft 1 $ 1.50 $ 1.50
162 Medium Cleaning of 84"Pipe Linear Ft 1 $ 1.50 $ 1.50
163 Heavy Cleaning of 84"Pipe Linear Ft 1 $ 1.75 $ 1.75
164 Specialty Cleaning of 84"Pipe Linear Ft 1 $ 1.75 $ 1.75
165 Light Cleaning of 96"Pipe Linear Ft 1 $ 1.50 $ 1.50
166 Medium Cleaning of 96"Pipe Linear Ft 1 $ 1.50 $ 1.50
167 Heavy Cleaning of 96"Pipe Linear Ft 1 $ 1.75 $ 1.75
168 Specialty Cleaning of 96"Pipe Linear Ft 1 $ 1.75 $ 1.75
t�
,.,1' =c��w,..M��y�..rt:�..:a..w...��". .'' .' v.La. �T _ e :.,x. '� �'°'if,�.. �....�..:u;.'-,`TE. 7kRT��.s�z� T,'.�'h..`.7kdx_;,7..,:
Slip Lining or Equivalent Elliptical Circumference
169 Slip Lining 15"Pipe Linear Ft 1 $ 40.00 $ 40.00
170 Slip Lining 18"Pipe Linear Ft 1 $ 45.00 $ 45.00
171 Slip Lining 24"Pipe Linear Ft 1 $ 55.00 $ 55.00
172 Slip Lining 30"Pipe Linear Ft 1 $ 85.00 $ 85.00
173 Slip Lining 36"Pipe Linear Ft 1 $ 125.00 $ 125.00
174 Slip Lining 42"Pipe Linear Ft 1 $ 145.00 $ 145.00
175 Slip Lining 48"Pipe Linear Ft 1 $ 215.00 $ 215.00
176 Slip Lining 54"Pipe Linear Ft 1 $ 225.00 $ 225.00
177 Slip Lining 60"Pipe Linear Ft 1 $ 250.00 $ 250.00
178 Slip Lining 66"Pipe Linear Ft 1 $ 315.00 $ 315.00
179 Slip Lining 72"Pipe Linear Ft 1 $ 375.00 $ 375.00
180 Slip Lining 84"Pipe Linear Ft 1 $ 415.00 $ 415.00
181 Slip Lining 96"Pipe Linear Ft 1 $ 425.00 $ 425.00
Packet Page-361-
2/24/2015 16.A.17.
Line# Description Unit Qty Unit Price Total
Cured-In-Place Pipe(CIPP)or Equivalent Elliptical Circumference
182 CIPP 15"Pipe 15 x 6.7 mm(Burial Depth is 0-6') Linear Ft 1 $ 65.00 $ 65.00
18 CIPP 15"Pipe 15 x 8.2 mm(Burial Depth is 6-12') Linear Ft 1 $ 70.00 $ 70.00 �...„
31 CIPP 18"Pipe x 8.1 mm (Burial I?eAth is 0-6') , Linear Ft 1 $ 75.00 $ 75.00
84 CIPP 18"Pipe x 9.7 mm(Burial Depth is 6-12') Linear Ft 1 $ 80.00 $ 80.00
185 CIPP 24"Pipe x 10.1 mm(Burial Depth is 0-6') Linear Ft 1 $ 90.00 $ 90.00
186 CIPP 24"Pipe x 12.4 mm(Burial Depth is 6-12') Linear Ft 1 $ 95.00 $ 95.00
187 CIPP 30"Pipe x 13.5 mm(Burial Depth is 0-6') Linear Ft 1 $ 110.00 $ 110.00
188 CIPP 30"Pipe x 15.4 mm(Burial Depth is 6-12') Linear Ft 1 $ 115.00 $ 115.00
189 CIPP 36"Pipe x 17.2 mm(Burial Depth is 0-6') Linear Ft 1 $ 125.00 $ 125.00
190 CIPP 36"Pipe x 18.1 mm(Burial Depth is 6-12') Linear Ft 1 $ 140.00 $ 140.00
191 CIPP 42"Pipe x 20.9 mm(Burial Depth is 0-6') Linear Ft 1 $ 225.00 $ 225.00
192 CIPP 42"Pipe x 20.6 mm(Burial Depth is 6-12') Linear Ft 1 $ 205.00 $ 205.00
193 CIPP 48"Pipe x 25.2 mm(Burial Depth is 0-6') Linear Ft 1 $ 240.00 $ 240.00
194 CIPP 48"Pipe x 22.6 mm(Burial Depth is 6-12') Linear Ft 1 $ 225.00 $ 225.00
195 CIPP 54"Pipe x 28.2 mm(Burial Depth is 0-6') Linear Ft 1 $ 400.00 $ 400.00
196 CIPP 54"Pipe x 24.7 mm(Burial Depth is 6-12') Linear Ft 1 $ 365.00 $ 365.00
197 CIPP 60"Pipe x 30.3 mm (Burial Depth is 0-6') Linear Ft 1 $ 535.00 $ 535.00
198 CIPP 60"Pipe x 27.3 mm(Burial Depth is 6-12') Linear Ft 1 $ 515.00 $ 515.00
199 CIPP 66"Pipe x 31.6 mm (Burial Depth is 0-6') Linear Ft 1 $ 630.00 $ 630.00
200 CIPP 66"Pipe x 29.1 mm(Burial Depth is 6-12') Linear Ft 1 $ 620.00 $ 620.00
201 CIPP 72"Pipe x 30.4 mm Linear Ft 1 $ 750.00 $ 750.00
202 CIPP 84"Pipe x 35.5 mm Linear Ft 1 $ 850.00 $ 850.00
203 CIPP 96"Pipe x 40.6 mm Linear Ft 1 $ 950.00 $ 950.00
Open Cut!Headwall Repairs&Other services
204 Construction Foreman Hr 8 $ 55.00 $ 440.00
205 Equipment Operator Hr 8 $ 120.00 $ 960.00
206 Laborer Hr 8 $ 40.00 $ 320.00
207 Pipe Laver Hr 8 $ 30.00 $ 240.00
208 Welding(Above&Below Water) Hr 8 $ 85.00 $ 680.00
209 Diving Crew(3 Man Team)Certified Hr 8 $ 210.00 $ 1,680.00
210 Crane 100 Ton&Below Hr 8 $ 65.00 $ 520.00
211 Track or Wheeled Excavator Hr 8 $ 20.00 $ 160.00
212 Long Stick Tracked Excavator(60'or Greater) Hr 8 $ 30.00 $ 240.00
213 Wheel Loader Hr 8 $ 10.00 $ 80.00
214 Backhoe Loader Hr 8 $ 10.00 $ 80.00 ^�
215 Bulldozer Hr 8 $ 10.00 $ 80.00
216 Double Drum Compactor Hr 8 $ 20.00 $ 160.00
217 Vibratory Plate Compactor Hr 8 $ 10.00 $ 80.00
218 100 CFM Air Compressor with Hammer Hr 8 $ 15.00 $ 120.00
219 De-Watering Hr 8 $ 80.00 $ 640.00
220 Asphalt Pavement Replacement Tons 1 $ 150.00 $ 150.00
221 Limerock Tons 1 $ 50.00 $ 50.00
222 Dirt Tons 1 $ 25.00 $ 25.00
223 Driveway Restoration SY 1 $ 50.00 $ 50.00
224 Mitered Ends SY 1 $ 150.00 $ 150.00
225 Pressure Grout Injection Joints 1 $ 175.00 $ 175.00
226 Bahia Sod Sq Ft 400 $ 0.45 $ 180.00
227 Floratan Sod Sq Ft 400 $ 0.50 $ 200.00
228 Rip Rap Rubble 6"-12" Tons 1 $ 50.00 $ 50.00
229 Rip Rap Bag(80 lb Bags) Ea 1 $ 8.00 $ 8.00
230 Concrete Pillow Blanket slope protection SY 1 $ 55.00 $ 55.00
231 Silt Screen Installation&Removal per100 ft Ea 1 $ 500.00 $ 500.00
232 Maintenance of Traffic Ea 1 $ 250.00 $ 250.00
233 Mobilization Fee Ea 1 $ 300.00 $ 300.00
234 Material Mark Up% % 10%
RESPONSE TIMES: On a twenty-four(24)hour basis,the Contractor maybe required to travel to the site
immediately to meet with the Project Manager,law enforcement or emergency personnel to resolve an
emergency(See page 36 of Solicitation). If awarded
,i•
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Cite?" County
Ad€ nistrative Service Division
Purthasing
INVITATION TO BID
Date: October 24, 2014
From: Evelyn Colon, Procurement Strategist
(239) 252-2667 (Telephone)
(239) 252-2810 (FAX)
evelyncolon @colliergov.net (Email)
To: Prospective Vendors
Subject: Solicitation: 15-6363 Storm Drain Maintenance
As requested by the Road Maintenance, the Collier County Board of County
Commissioners Purchasing Department has issued this ITB for the purpose of obtaining
fair and competitive responses.
Please refer to the Public Notice included in this document for the opening date and
time and any applicable pre-ITB conference.
All questions regarding this ITB must be submitted online on the Collier County
Purchasing Department Online Bidding System website: www.colliergov.net/bid. All
responses to questions will be posted on the website with electronic notification to all
prospective vendors.
We look forward to your participation in Collier County's competitive procurement
process.
cc: JR Gorentz, Project Manager
Note: All ITB responses submitted must include one (1) original labeled MASTER,
along with one (1) exact duplicate copies, including all required forms.
i.Ltp�
Pudhmg •3327 Tan,arni Traii East•Na-ies,Florida 341124301•vrim.coliiergov.net,Purchasing
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Invitation to Bid
Index
Public Notice 3
Exhibit I: Scope of Work, Specifications and Response Format 4
Exhibit II: General Bid Instructions 6
Exhibit III: Standard Purchase Order Terms and Conditions 12
Exhibit IV: Additional ITB Terms and Conditions 15
Attachment 1: Vendor Submittal -Vendor's Non-Response Statement 23
Attachment 2: Vendor's Check List 24
Attachment 3: Vendor Submittal - Bid Response Form 25
Attachment 4: Vendor Submittal— Local Vendor Preference Affidavit 27
Attachment 5: Vendor Submittal— Immigration Affidavit 28
Attachment 6: Vendor Substitute W—9 29
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements 30
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Public Notice
Sealed bid responses for Solicitation 15-6363 Storm Drain Maintenance, will be received
electronically or manually only at the Collier County Government, Purchasing Department, 3327
Tamiami Trail E, Naples, FL 34112 until 3:00PM, Collier County local time on November 24,
2014. Solicitation responses received after the stated time and date will not be accepted.
Solicitation 15-6363 Storm Drain Maintenance
All questions regarding this ITB must be submitted online on the Collier County Purchasing
Department Online Bidding System website: www.collieroov.net/bid. All responses to questions
will be posted on the website with electronic notification to all prospective vendors.
All solicitation responses must be made on the official ITB response form included and only
available for download from the Collier County Purchasing Department Online Bidding System
website noted herein. ITB Documents obtained from sources other than Collier County
Purchasing may not be accurate or current.
Collier County encourages vendors to utilize recycled paper on all manual bid response
submittals.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/Joanne Markiewicz
Director, Procurement Services
Publicly posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasing and in the lobby of the Purchasing Building on October 24,2014.
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Road Maintenance Department (hereinafter, the "Department"),
the Collier County Board of County Commissioners Purchasing Department (hereinafter, "County")
has issued this Invitation to Bid (hereinafter, "ITB")with the intent of obtaining bids from interested and
qualified firms in accordance with the terms, conditions and specifications stated or attached. The
Vendor, at a minimum, must achieve the requirements of the Scope of Work and specifications stated.
The results of this solicitation may be used by other County departments once awarded according to
the Board of County Commissioners Purchasing Policy.
Brief Description of Purchase
The work typically consists of small projects on an as needed basis:
• The cleaning/flushing of the storm drain pipe, which may include temporary plugging and
dewatering of individual storm drain segments;
• Vacuuming of the storm drain pipe and appurtenances (inlet boxes);
• Vacuuming of Continuous Deflection Separation (CDS) Systems;
• Videotaping in DVD format of the segment cleaned when authorized;
• Providing a written report of the condition of the facilities to the County;
• Furnishing all of the associated equipment, labor, and materials required to meet the work
objectives.
• This is an on-call annual contract — projects are small and can be located anywhere in
Collier County.
Historically, County departments have spent approximately$1,625,872.95. Average project cost:
Usually under$25,000 but can be up to $500,000.
Detailed Scope of Work
See Exhibit A
Award Criteria
ITB award criteria is as follows:
• All questions on the Bid document shall be answered as to price(s), time requirements, and
required document submissions.
• Award shall be based upon the responses to all questions on the Bid Response Page(s).
• Further consideration may include but not be limited to, references, completeness of bid
response and past performances on other County bids/projects.
• Prices will be read in public exactly as input on the electronic bid response form or written on
the manually submitted Bid Response Page(s) at the time of the bid opening; however, should
an error in calculations occur whenever unit pricing and price extensions are requested, the
unit price shall prevail. Mathematical miscalculations may be corrected by the County to
reflect the proper response.
• The County's Purchasing Department reserves the right to clarify a vendor's proposal prior to
the award of the solicitation.
• It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s) in
accordance with the following methodology:
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To select a single qualified and responsive bidder determined by the lowest total base bid.
• Collier County reserves the right to select one, or more than one contractor; however, it is the
intent to select a single awardee.
• The contract will be in the form of a Collier County standard agreement and purchase order
driven.
Term of Contract
The contract term, if an award(s) is/are made is intended to be for one (1) year with three (3) one
year renewal options.
Prices shall remain firm for the initial term of this contract. Price adjustments are dependent upon
the consumer price index (CPI) over the past twelve (12) months, budget availability and program
manager approval.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Timetable
Event Date
Issue Solicitation Notice October 24, 2014
Last Date for Receipt of Written Questions November 10, 2014 @ 3:00PM
Addendum Issued Resulting from Written Questions November 14, 2014
Solicitation Deadline Date and Time November 24, 2014 @ 3:00PM
Anticipated Board of County Commissioner's Contract Approval Date January 2015
Vendor Required Documents
• Attachment 2: Vendor's Check List
• Attachment 3: Vendor Bid Response Form
• Attachment 4: Local Vendor Preference
• Attachment 5: Immigration Law Affidavit
• Attachment 6: Vendor Substitute W-9
• Attachment 7: Insurance and Bonding Requirement
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Exhibit II: General Bid Instructions
1. Purpose/Objective
As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier
County Board of County Commissioners Purchasing Department (hereinafter, the County) has
issued this Invitation to Bid (hereinafter, the "ITB", or"Bid")with the sole purpose and intent of
obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and/or attached herein/hereto. The successful vendor will
hereinafter be referred to as the "Vendor"
All bids must be submitted on the Bid form furnished by the County noted in Attachments
2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly
signed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted as
being rejected as non-responsive.
2. Pricing
Vendors must provide unit prices using the unit of measured specified by the County. All prices
will remain firm for a period of one hundred and eighty (180) calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as
outlined in Exhibit I: Term of Contract.
3. Alternate Bid Pricing
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide
pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted
price will be the basis for the rejection of the submitted bid response. All bids responses received
without pricing for all alternates as listed will be considered technically non-responsive and will not
be considered for award.
4. Equal Product
Manufacturer's name, brand name and/or model number are used in these specifications for the
purpose of establishing minimum requirements of level of quality, standards of performance and/or
design required, and is in no way intended to prohibit the bidding of other manufacturer's items of
equal or similar material. An equal or similar product may be bid, provided that the product is
found to be equal or similar in quality, standard of performance, design, etc. to the item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid
as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, must be submitted
with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless
samples are delivered to specified address by bid due date. The County shall be sole judge of
equality or similarity, and its decision shall be final in the best interest.
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5. Discounts
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be
considered in the award of tie bids. In no instance should payment terms less than fifteen (15)
calendar days be offered.
6. Exceptions
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to
indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully
comply with the specifications as written. The County, at its sole discretion, shall determine if the
exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for
rejection of bid proposal.
7. Addenda
The County reserves the right to formally amend and/or clarify the requirements of the bid
specifications where it deems necessary. Any such addendum/clarification shall be in writing and
shall be distributed electronically to all parties who received the original bid specifications prior to
the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through
a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who
downloaded the ITB document. Additionally, all addendums are posted on the Collier County
Purchasing Department Online Bidding System website: www.colliergov.net/bid. Before submitting
a bid response, please make sure that you have read all, understood clearly and complied
completely with any changes stated in the addenda as failure to do so may result in the rejection
of your submittal.
8. Bid Submission
All electronic bids shall be submitted online via the Collier County Purchasing Department Online
Bidding System: www.colliergov.net/bid.
Vendors who wish to receive copies of bids after the bid opening may view and download same
from the Collier County Purchasing Department Internet bid site.
9. Questions
If the vendor should be of the opinion that the meaning of any part of the Bid Document is
doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement
Strategist before the bid opening date. Direct questions related to this ITB only to the Collier
County Purchasing Department Internet website: www.colliergov.net/bid. Questions will not be
answered after the date noted on the ITB.
Vendors must clearly understand that the only official answer or position of the County will be the
one stated on the Collier County Purchasing Department Online Bidding System website. For
general questions, please call the referenced Procurement Strategist identified in the Public
Notice.
10. Protests
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Any prospective vendor/ proposer who desires to protest any aspect(s) or provision(s) of the
solicitation (including the form of the solicitation documents or procedures) shall file their protest
with the Procurement Director prior to the time of the bid opening strictly in accordance with the
County's then current purchasing ordinance and policies.
11. Rejection and Waiver
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County.
Vendors whose bids, past performance or current status do not reflect the capability, integrity or
reliability to fully and in good faith perform the requirements denoted may be rejected as non-
responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide
all required information, documents or materials may be rejected as non-responsive.
12. Local Vendor Preference (LVP)
The County is using the Competitive Sealed Quotation methodology of source selection for this
procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier
County Purchasing Ordinance.
Local business means the vendor has a current Business Tax Receipt issued by the Collier
County Tax Collector for at least one year prior to bid or proposal submission to do business
within Collier County, and that identifies the business with a permanent physical business address
located within the limits of Collier County from which the vendor's staff operates and performs
business in an area zoned for the conduct of such business. A Post Office Box or a facility that
receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other
non-permanent structure shall not be used for the purpose of establishing said physical address.
In addition to the foregoing, a vendor shall not be considered a "local business" unless it
contributes to the economic development and well-being of Collier County in a verifiable and
measurable way. This may include, but not be limited to, the retention and expansion of
employment opportunities, support and increase to the County's tax base, and residency of
employees and principals of the business within Collier County. Vendors shall affirm in writing their
compliance with the foregoing at the time of submitting their bid or proposal to be eligible for
consideration as a "local business" under this section. A vendor who misrepresents the Local
Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to
claim Local Preference status for a period of up to one year.
Under this solicitation, bidders desiring to receive local preference will be invited and required to
affirmatively state and provide documentation as set forth in the solicitation in support of their
status as a local business. Any bidder who fails to submit sufficient documentation with their bid
offer shall not be granted local preference consideration for the purposes of that specific
contract award. Except where federal or state law, or any other funding source, mandates to the
contrary, Collier County and its agencies and instrumentalities, will give preference to local
businesses in the following manner.
Competitive bid (local price match option). Each formal competitive bid solicitation shall
clearly identify how the price order of the bids received will be evaluated and determined.
When a qualified and responsive, non-local business submits the lowest price bid, and the bid
submitted by one or more qualified and responsive local businesses is within ten percent of the
price submitted by the non-local business, then the local business with the apparent lowest bid
offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the
price(s), less one (1) dollar, offered by the overall lowest, qualified and responsive bidder. In
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such instances, staff shall first verify if the lowest non-local bidder and the lowest local bidder
are in fact qualified and responsive bidders. Next, the Purchasing Department shall determine if
the lowest local bidder meets the requirements of Fla. Stat. Sec.287.087 (Preferences to
businesses with drug-free workplace programs). If the lowest local bidder meets the
requirements of Fla. Stat. Sec. 287.087, the Purchasing Department shall invite the lowest
local bidder to submit a matching offer, less one (1) dollar, within five (5) business days
thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid, less
one (1) dollar, from the lowest non-local bidder tendered previously, then award shall be made
to the local bidder. If the lowest local bidder declines or is unable to match the lowest non-local
bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the
lowest local bidder does not meet the requirement of Fla. Stat. Sec 287.087, and the lowest
non-local bidder does, award will be made to the bidder that meets the requirements of the
reference state law.
Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a
Local Business which is included as part of this solicitation.
Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude
said Bidder from being considered for local preference on this solicitation.
A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the
County will lose the privilege to claim Local Preference status for a period of up to one (1) year.
The County may, as it deems necessary, conduct discussions with responsible bidders
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
13. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of
Homeland Security(DHS) in partnership with the Social Security Administration (SSA), provides
an Internet-based means of verifying employment eligibility of workers in the United States; it is
not a substitute for any other employment eligibility verification requirements. The program will be
used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including
professional services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County
Commissioners
Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence
of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of
the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Purchasing Department an executed affidavit certifying they
shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If
the BidderNendor does not comply with providing both the acceptable E-Verify evidence
and the executed affidavit the bidder's/vendor's proposal may be deemed non-responsive.
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Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify)
program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's
responsibility to familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall
be fully responsible for complying with the provisions of the Immigration Reform and Control Act of
1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended and with the provisions contained within this affidavit. Failure by the awarded firm(s)to
comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
14. Lobbying
All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied
either individually or collectively about a project for which a firm has submitted a bid. Firms and
their agents are not to contact members of the County Commission for such purposes as
meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to
final Board approval, no firm or its agent shall contact any other employee of Collier County with
the exception of the Purchasing Department.
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute
607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and
provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
shall be identified. Firms who do not provide the certificate of authority at the time of response
shall be required to provide same within five (5) days upon notification of selection for award. If the
firm cannot provide the document within the referenced timeframe, the County reserves the right
to award to another firm.
16. General Information
When it is deemed by the County that a bid cannot be awarded as originally intended, the County
reserves the right to award this bid through an approach which is the best interest of the County.
Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying
as low bid, the County shall ask vendors to submit certification that they have a drug-free
workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said
certification; the County will give local vendor preference.
17. Bid Award Process
Award of contract will be made by the Board of County Commissioners in public session.
Award shall be made in a manner consistent with the County's Purchasing Policy. Award
recommendations will be posted outside the offices of the Purchasing Department as well as on
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the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the
County Commission meetings.
Any actual or prospective respondent who desires to formally protest the recommended contract
award must file a notice of intent to protest with the Procurement Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is
posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal
protest and will be given instructions as to the form and content requirements of the formal protest.
A copy of the "Protest Policy" is available at the office of the Procurement Director.
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Exhibit III: Standard Purchase Order Terms and Conditions
1. Offer delivery; provided that risk of loss prior to
This offer is subject to cancellation by the actual receipt of the goods by the COUNTY
COUNTY without notice if not accepted by nonetheless remain with VENDOR.
VENDOR within fourteen (14)days of issuance. b) No charges will be paid by the COUNTY for
packing, crating or cartage unless otherwise
2. Acceptance and Confirmation specifically stated in this Purchase Order.
This Purchase Order (including all documents Unless otherwise provided in Purchase
attached to or referenced therein) constitutes Order, no invoices shall be issued nor
the entire agreement between the parties, unless payments made prior to delivery. Unless
otherwise specifically noted by the COUNTY on freight and other charges are itemized, any
the face of this Purchase Order. Each delivery of discount will be taken on the full amount of
goods and/or services received by the COUNTY invoice.
from VENDOR shall be deemed to be upon the c) All shipments of goods scheduled on the
terms and conditions contained in this Purchase same day via the same route must be
Order. consolidated. Each shipping container must
be consecutively numbered and marked to
No additional terms may be added and Purchase show this Purchase Order number. The
Order may not be changed except by written container and Purchase Order numbers must
instrument executed by the COUNTY. VENDOR be indicated on bill of lading. Packing slips
is deemed to be on notice that the COUNTY must show Purchase Order number and
objects to any additional or different terms and must be included on each package of less
conditions contained in any acknowledgment, than container load (LCL) shipments and/or
invoice or other communication from VENDOR, with each car load of equipment. The
notwithstanding the COUNTY'S acceptance or COUNTY reserves the right to refuse or
payment for any delivery of goods and/or return any shipment or equipment at
services, or any similar act by VENDOR. VENDOR'S expense that is not marked with
Purchase Order numbers. VENDOR agrees
3. Inspection to declare to the carrier the value of any
All goods and/or services delivered hereunder shipment made under this Purchase Order
shall be received subject to the COUNTY'S and the full invoice value of such shipment.
inspection and approval and payment therefore d) All invoices must contain the Purchase Order
shall not constitute acceptance. All payments are number and any other specific information as
subject to adjustment for shortage or rejection. identified on the Purchase Order. Discounts
All defective or nonconforming goods will be of prompt payment will be computed from the
returned pursuant to VENDOR'S instruction at date of receipt of goods or from date of
VENDOR'S expense. receipt of invoices, whichever is later.
Payment will be made upon receipt of a
To the extent that a purchase order requires a proper invoice and in compliance with
series of performances by VENDOR, the Chapter 218, Fla. Stats., otherwise known as
COUNTY prospectively reserves the right to the "Local Government Prompt Payment
cancel the entire remainder of the Purchase Act," and, pursuant to the Board of County
Order if goods and/or services provided early in Commissioners Purchasing Policy.
the term of the Purchase Order are
non-conforming or otherwise rejected by the 5. Time Is Of the Essence
COUNTY. Time for delivery of goods or performance of
services under this Purchase Order is of the
4. Shipping and Invoices essence. Failure of VENDOR to meet delivery
a) All goods are FOB destination and must be schedules or deliver within a reasonable time, as
suitably packed and prepared to secure the interpreted by the COUNTY in its sole judgment,
lowest transportation rates and to comply shall entitle the COUNTY to seek all remedies
with all carrier regulations. Risk of loss of available to it at law or in equity. VENDOR
any goods sold hereunder shall transfer to agrees to reimburse the COUNTY for any
the COUNTY at the time and place of expenses incurred in enforcing its rights.
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VENDOR further agrees that undiscovered VENDOR shall indemnify and hold harmless the
delivery of nonconforming goods and/or services COUNTY from any and all claims, including
is not a waiver of the COUNTY'S right to insist claims of negligence, costs and expenses,
upon further compliance with all specifications. including but not limited to attorneys'fees, arising
from, caused by or related to the injury or death
6. Changes of any person (including but not limited to
The COUNTY may at any time and by written employees and agents of VENDOR in the
notice make changes to drawings and performance of their duties or otherwise), or
specifications, shipping instructions, quantities damage to property (including property of the
and delivery schedules within the general scope COUNTY or other persons), which arise out of or
of this Purchase Order. Should any such change are incident to the goods and/or services to be
increase or decrease the cost of, or the time provided hereunder.
required for performance of the Purchase Order,
an equitable adjustment in the price and/or 11. Warranty of Non-Infringement
delivery schedule will be negotiated by the VENDOR represents and warrants that all goods
COUNTY and VENDOR. Notwithstanding the sold or services performed under this Purchase
foregoing, VENDOR has an affirmative obligation Order are: a) in compliance with applicable laws;
to give notice if the changes will decrease costs. b) do not infringe any patent, trademark,
Any claims for adjustment by VENDOR must be copyright or trade secret; and c) do not constitute
made within thirty (30) days from the date the unfair competition.
change is ordered or within such additional
period of time as may be agreed upon by the VENDOR shall indemnify and hold harmless the
parties. COUNTY from and against any and all claims,
including claims of negligence, costs and
7. Warranties expense, including but not limited to attorneys'
VENDOR expressly warrants that the goods fees, which arise from any claim, suit or
and/or services covered by this Purchase Order proceeding alleging that the COUNTY'S use of
will conform to the specifications, drawings, the goods and/or services provided under this
samples or other descriptions furnished or Purchase Order are inconsistent with VENDOR'S
---`, specified by the COUNTY, and will be of representations and warranties in section 11 (a).
satisfactory material and quality production, free
from defects and sufficient for the purpose If any claim which arises from VENDOR'S breach
intended. Goods shall be delivered free from any of section 11 (a) has occurred, or is likely to
security interest or other lien, encumbrance or occur, VENDOR may, at the COUNTY'S option,
claim of any third party. These warranties shall procure for the COUNTY the right to continue
survive inspection, acceptance, passage of title using the goods or services, or replace or modify
and payment by the COUNTY. the goods or services so that they become
non-infringing, (without any material degradation
8. Statutory Conformity in performance, quality, functionality or additional
Goods and services provided pursuant to this cost to the COUNTY).
Purchase Order, and their production and
transportation shall conform to all applicable 12. Insurance Requirements
laws, including but not limited to the Occupational The VENDOR, at its sole expense, shall provide
Health and Safety Act, the Federal commercial insurance of such type and with such
Transportation Act and the Fair Labor Standards terms and limits as may be reasonably
Act, as well as any law or regulation noted on the associated with the Purchase Order. Providing
face of the Purchase Order. and maintaining adequate insurance coverage is
a material obligation of the VENDOR. All
9. Advertising insurance policies shall be executed through
No VENDOR providing goods and services to the insurers authorized or eligible to write policies in
COUNTY shall advertise the fact that it has the State of Florida.
contracted with the COUNTY for goods and/or
services, or appropriate or make use of the 13. Compliance with Laws
COUNTY'S name or other identifying marks or In fulfilling the terms of this Purchase Order,
property without the prior written consent of the VENDOR agrees that it will comply with all
COUNTY'S Purchasing Department. federal, state, and local laws, rules, codes, and
ordinances that are applicable to the conduct of
its business. By way of non-exhaustive example,
10. Indemnification this shall include the American with Disabilities
Act and all prohibitions against discrimination on
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the basis of race, religion, sex creed, national conditions of this Purchase Order, provided that
origin, handicap, marital status, or veterans' COUNTY has provided VENDOR with notice of
status. Further, VENDOR acknowledges and such breach and VENDOR has failed to cure
without exception or stipulation shall be fully within 10 days of receipt of such notice.
responsible for complying with the provisions of
the Immigration Reform and Control Act of 1986 19. General
as located at 8 U.S.C. 1324, et seq. and a) This Purchase Order shall be governed by
regulations relating thereto, as either may be the laws of the State of Florida. The venue
amended. Failure by the awarded firm(s) to for any action brought to specifically enforce
comply with the laws referenced herein shall any of the terms and conditions of this
constitute a breach of the award agreement and Purchase Order shall be the Twentieth
the County shall have the discretion to Judicial Circuit in and for Collier County,
unilaterally terminate said agreement Florida
immediately. Any breach of this provision may b) Failure of the COUNTY to act immediately in
be regarded by the COUNTY as a material and response to a breach of this Purchase Order
substantial breach of the contract arising from by VENDOR shall not constitute a waiver of
this Purchase Order. breach. Waiver of the COUNTY by any
default by VENDOR hereunder shall not be
14. Force Majeure deemed a waiver of any subsequent default
Neither the COUNTY nor VENDOR shall be by VENDOR.
responsible for any delay or failure in c) All notices under this Purchase Order shall
performance resulting from any cause beyond be sent to the respective addresses on the
their control, including, but without limitation to face page by certified mail, return receipt
war, strikes, civil disturbances and acts of nature. requested, by overnight courier service, or by
When VENDOR has knowledge of any actual or personal delivery and will be deemed
potential force majeure or other conditions which effective upon receipt. Postage, delivery and
will delay or threatens to delay timely other charges shall be paid by the sender. A
performance of this Purchase Order, VENDOR party may change its address for notice by
shall immediately give notice thereof, including all written notice complying with the
relevant information with respects to what steps requirements of this section. /'•
VENDOR is taking to complete delivery of the d) The Vendor agrees to reimbursement of any
goods and/or services to the COUNTY. travel expenses that may be associated with
this Purchase Order in accordance with
15. Assignment Florida Statute Chapter 112.061, Per Diem
VENDOR may not assign this Purchase Order, and Travel Expenses for Public Officers,
nor any money due or to become due without the employees and authorized persons.
prior written consent of the COUNTY. Any e) In the event of any conflict between or
assignment made without such consent shall be among the terms of any Contract Documents
deemed void. related to this Purchase Order, the terms of
the Contract Documents shall take
16. Taxes precedence over the terms of the Purchase
Goods and services procured subject to this Order. To the extent any terms and /or
Purchase Order are exempt from Florida sales conditions of this Purchase Order duplicate
and use tax on real property, transient rental or overlap the Terms and Conditions of the
property rented, tangible personal purchased or Contract Documents, the provisions of the
rented, or services purchased (Florida Statutes, Terms and/or Conditions that are most
Chapter 212), and from federal excise tax. favorable to the County and/or provide the
greatest protection to the County shall
17. Annual Appropriations govern.
The COUNTY'S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order
may be terminated immediately by the COUNTY
for breach by VENDOR of the terms and
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Exhibit IV: Additional ITB Terms and Conditions
1. Additional Items and/or Services
During the contract term, Collier County reserves the right to add related items and/or services
upon negotiation of a satisfactory price by the Project Manager and Vendor.
2. Conflict of Interest
Vendor shall provide a list of any businesses and/or organizations to which the firm has any
affiliation or obligations within the past five (5) years; whether paid or donated, which could be
construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of
interest is subject to County staff review and does not in and of itself disqualify a firm from
consideration. These disclosures are intended to identify and or preclude conflict of interest
situations during contract selection and execution.
3. Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of$25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of agreement.
4. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly
responsible for 51% or more of the solicitation amount for said work.
5. Deductions for Non-Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered, or
services not performed in accordance with requirements, including required timeframe. The
County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies
directly related to the Vendor's non-performance.
6. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
7. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions
that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County
facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations.
This provision is non-negotiable by any department and/or Vendor.
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All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and
PPE Protective labels.
8. Florida Wood Products
The Vendor/Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and
other forest products produced and manufactured in the State of Florida as long as the price,
fitness and quality are equal.
9. Public Records Compliance
The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119
(including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)),
ordinances, codes, rules, regulations and requirements of any governmental agencies.
10. Standards of Conduct
The Vendor shall employ people to work on County projects who are neat, clean, well-groomed
and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent
employees who are physically capable of performing their employment duties. The County may
require the Vendor to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Collier County projects is not in the
best interest of the County.
11. Licenses
The Vendor is required to possess the correct professional and other licenses, and any other
authorizations necessary to perform the required work pursuant to all applicable Federal, State
and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies
of all the required licenses must be submitted with the bid response indicating that the
entity bidding, as well as the team assigned to the County account, is properly licensed to
perform the activities or work included in the ITB documents. Failure on the part of any
vendor to supply this documentation with their bid response may be grounds for deeming
vendor non-responsive. A Vendor with an office within Collier County is required to have an
occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections
must complete a Collier County Contractor License registration form and submit the required fee.
After registering the license/registration will need to be renewed thereafter to remain "active" in
Collier County.
Questions regarding professional licenses should be directed to Contractor Licensing, Community
Development and Environmental Services at(239) 252-2431, 252-2432 or 252-2909. Questions
regarding required Business Tax Receipt(formerly known as Occupational Licenses) should be
directed to the Tax Collector's Office at (239) 252-2477.
12. Protection of Property
The Vendor shall ensure that the service is performed in such manner as to not damage any
property. In the event damage occurs to any property as a direct result of the Vendor or their Sub
vendor in the performance of the required service, the Vendor shall repair/replace, to the County's
satisfaction, damaged property at no additional cost to the County. If the damage caused by the
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Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will
be deducted from the monies due the Vendor.
13. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III,
Florida Statutes, the current Collier County Ethics Ordinance and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact
with County staff for a specified period of time; b. Prohibition by the individual and/or firm from
doing business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the
individual and/or firm for cause.
14. Invoice and Payments
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk(cr7collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or
services as part of this agreement.
Payment methods include:
• Traditional— payment by check, wire transfer or other cash equivalent.
• Standard —payment by purchasing card. Collier County's Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant
of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees)as a result of
using the County's credit card for transactions relating to this solicitation. The County will
entertain bids clearly stating pricing for standard payment methods. An additional separate
discounted price for traditional payments may be provided at the initial bid submittal if it is clearly
marked as an "Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for
that prior month. Services beyond sixty (60) days from current monthly invoice will not be
considered for payment without prior approval from the Project manager. All invoices should be
submitted within the fiscal year the work was performed. (County's fiscal year is October 1 -
September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or
processed for payment) unless specifically authorized by the Project Manager.
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Payments will be made for articles and/or services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified deadline period
is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be
deemed of the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees)to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off-set the amount owed to the County by applying
the amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount
of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
15. Survivability
Purchase Orders: The Consultant/ContractorNendor agrees that any Purchase Order that
extends beyond the expiration date of the original Solicitation 15-6363 Storm Drain Maintenance
will survive and remain subject to the terms and conditions of that Agreement until the completion
or termination of this Purchase Order.
16. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in Insurance and
Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain
property insurance upon the entire project, if required, to the full insurable value of the scope of
work.
The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to
the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
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The amounts and types of insurance coverage shall conform to the minimum requirements set
forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services
Office (ISO)forms and endorsements or their equivalents. If Vendor has any self-insured
retentions or deductibles under any of the below listed minimum required coverage, Vendor must
identify on the Certificate of Insurance the nature and amount of such self- insured retentions or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All
self-insured retentions or deductibles will be Vendor's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in
this solicitation, whichever is longer.
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall
also notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices
of expiration, cancellation, non-renewal or material change in coverage or limits received by
Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to
provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to
the full extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the
County may terminate the Agreement or at its sole discretion shall be authorized to purchase
such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to
reimburse the County for such costs within thirty (30) days after demand, the County has the right
to offset these costs from any amount due Vendor under this Agreement or any other agreement
between the County and Vendor. The County shall be under no obligation to purchase such
insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or
companies used. The decision of the County to purchase such insurance coverage(s) shall in no
way be construed to be a waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of
the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure
of the Vendor to provide the County with such renewal certificate(s) shall be considered
justification for the County to terminate any and all contracts.
17. Security and Background Checks
If required, Vendor/ Contractor/ Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for
all employees that shall provide services to the County under this Agreement. This may include,
but not be limited to, checking federal, state and local law enforcement records, including a state
and FBI fingerprint check, credit reports, education, residence and employment verifications and
other related records. Contractor shall be required to maintain records on each employee and
make them available to the County for at least four (4)years.
18. Maintenance of Traffic Policy
For all projects that are conducted within a Collier County Right-of-Way, the Vendor shall provide
and erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform
Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed in the
Florida Department of Transportation's Design Standards (DS) on state roadways. These projects
shall also comply with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein
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by reference. Copies are available through the Risk Management and/or Purchasing Departments
and are available on-line at colliergov.net/purchasing.
The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT
Roadway &Traffic Design Standards Indexes, or other related documents, so to become familiar
with their requirements. Strict adherence to the requirements of the Maintenance of Traffic
("MOT") policy will be enforced under this Contract.
All costs associated with the Maintenance of Traffic shall be included on the line item on the bid
page. If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of
Award.
19. Debris
Vendor shall be responsible for the removal and disposal of all debris from the site and the
cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable
materials resulting from their work and as work progresses; or upon the request of the County's
representative, shall remove and dispose such debris and materials from the property. The
Vendor shall leave all affected areas as they were prior to beginning work.
20. Direct Material Purchase
The County reserves the right to require Vendor to assign some or all of its agreements with
material suppliers directly to the County. Any such goods and/or materials purchased by the
County pursuant to such an assignment of a material supply agreement shall be referred to as
"County Furnished Materials" and the responsibilities of both the County and the Vendor relating
to said materials shall be governed by the terms and conditions of this solicitation.
Additionally, the County at its sole option may choose to purchase some or all of the goods and/or
materials from other suppliers. In either instance the County may require the following information
from the Vendor:
• Required quantities of material.
• Specifications relating to goods and/or materials required for job including brand and/or model
number or type if applicable
• Pricing and availability of goods and/or materials provided under Vendor's agreements with
material suppliers
21. Grant Compliance
The purchase of any goods and/or services that are funded through Federal Grant Appropriations,
the State of Florida, or any other public or private foundations shall be subject to the compliance
and reporting requirements of the granting agency.
22. Equipment
Vendor shall have available and in good working condition, the necessary equipment to perform
the required service. If required, the Vendor shall supply a list of equipment and an hourly rate for
each. Hourly rates will commence once equipment arrives at the service site.
In the event that additional specialized and/or heavy equipment(backhoe, crane, mudhog, etc.) is
needed, the Project Manager must be notified in advance for approval. The reimbursement of
additional equipment expense shall be at cost and will commence once equipment arrives at the
service site. The County reserves the right to request and obtain documentation of the Vendor's
cost, and to withhold payments until documentation is provided.
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The scope of these specifications is to ensure the delivery of a complete unit ready for operation.
Omission of any essential detail from these specifications does not relieve the Vendor from
�-� furnishing a complete unit.
All equipment must be new and of current manufacture in production at the time of ITB opening,
and carry standard warranties. At the time of delivery, at least two (2) complete shop repair
manuals and parts lists must be furnished with each type of equipment. Vendor must service all
equipment prior to delivery and/or acceptance by the County.
23. Storage Tank Installation and Closure Requirements
The contractor shall ensure compliance with all NFPA regulations: specifically 110 & 30/30A;
FDEP chapter 62 regulations: specifically 761, 762, 777, and 780; 376 &403 Florida Statutes; and
STI, UL, PEI, ASME, NACE, NLPA, NIST &API referenced standards pertaining to the storage of
hazardous materials and petroleum products.
The contractor shall notify the Solid & Hazardous Waste Management Department (SHWMD) prior
to the installation, removal, or maintenance of any storage tank, including day tanks for
generators, storing /will be storing petroleum products or hazardous materials. The contractor
shall provide a 10 day and 48 hour notice to SHWMD 239-252-2508 prior to commencement.
The contractor shall provide the plans pertaining to the storage tank systems containing
hazardous materials/ petroleum products to the SHWMD prior to plans submittal to a permitting
entity and then SHWMD must approve the plans prior to contractor's submittal for permitting.
24. 62-761.300 Applicability
1) General Requirements:
a) Underground storage tank systems: The requirements of this Chapter, unless specified
otherwise, apply to owners and operators of facilities, or owners and operators of UST
systems with individual storage tank capacities greater than110 gallons that contain or
contained:
i) Vehicular fuel, subject to Chapter 17-61, F.A.C., after May 21, 1984
ii) Pollutants or hazardous substances after December 10, 1990; or
iii) Regulated substances in unmaintained storage tank systems.
b) This rule is applicable to non-residential facilities. Under 40 C.F.R. 280, residential tanks
greater than 1100 gallons containing motor fuels are subject to Federal UST rules
(advisory information only-not required by this Chapter).
25. 62-762.301, F.A.C. Applicability
1) General Requirements:
a) Aboveground storage tank systems: The requirements of this chapter, unless specified
otherwise, apply to owners and operators of facilities, or owners and operators of
aboveground stationary storage tank systems with individual storage tank capacities
greater than 550 gallons that contain or contained: Vehicular fuel, subject to Chapter 17-
61, F.A.C., after May 21, 1984
(1) Vehicular fuel, subject to Chapter 17-61, F.A.C., after May 21, 1984;
(2) Pollutants after March 12, 1991; or
(3) Pollutants in unmaintained storage tank systems.
b) Aboveground compression vessels and hazardous substance storage tank systems:
Owners and operators of compression vessels and hazardous substance storage tanks
with capacities of greater than 110 gallons containing hazardous substances are only
required to comply with subsections 62-762.401(1)-(2), F.A.C.
c) Aboveground mineral acid storage tank systems: Owners and operators of facilities, or
owners and operators of aboveground mineral acid storage tank systems with capacities of
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greater than 110 gallons containing mineral acids are only required to comply with Rule 62-
762.891, F.A.C.
26. Definitions
62-761.200(11) and 62-762.201(16), F.A.C.: "County' means a locally administered program
under contract with the Department to perform compliance verification activities at facilities with
storage tank systems.
62-761.200(48) and 62-762.201(62), F.A.C.: "Pollutants" includes any"product" as defined in
Section 377.19(11), F.S., pesticides, ammonia, chlorine and derivatives thereof, excluding
liquefied petroleum gas.
62-761.200(51) and 62-762.201(65), F.A.C.: "Product' as defined in Section 377.19(11), F.S.,
means any commodity made from oil or gas and includes refined crude oil, crude tops, topped
crude, processed crude petroleum, residue from crude petroleum, cracking stock, uncracked fuel
oil, fuel oil, treated crude oil, residuum, gas oil, casing head gasoline, natural gas gasoline,
naphtha, distillate, condensate, gasoline, used oil, kerosene, benzene, wash oil, blended
gasoline, lubricating oil, blends or mixtures of oil with one or more liquid products or byproducts
derived from oil or gas, and blends or mixtures of two or more liquid products or byproducts
derived from oil or gas, whether hereinabove enumerated or not.
62-761(73) and 62-762(84), F.A.C.: "Vehicular fuel" means a petroleum product used to fuel
motor vehicles, including aircraft, watercraft and vehicles used on and off roads and rails.
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Ca Wier County
Administrative seoe Division
Purchasing
Attachment 1: Vendor Submittal -Vendor's Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective
Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate
the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to
the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department,
3327 Tamiami Trail East, Naples, Florida 34112.
We are not responding to this ITB for the following reason(s):
Solicitation: 15-6363 Storm Drain Maintenance
❑ Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not clearly understood (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Firm's Complete Legal Name
Address
City, State, Zip
Telephone Number
FAX Number
Signature/Title
Type Name of Signature Date:
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Cott County --�
Adnanisfaffve Services DMsion
Purchasing
Attachment 2: Vendor's Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the
spaces indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required drawings, descriptive literature, etc. have been included.
6. Any delivery information required is included.
7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has
been included.
8. Addendum have been signed and included, if applicable.
9. Affidavit for Claiming Status as a Local Business, if applicable.
10. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding.
11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this
ITB.
12. The mailing envelope must be addressed to:
Procurement Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
The mailing envelope must be sealed and marked with:
• Solicitation: 15-6363 Storm Drain Maintenance
• Opening Date: November 24, 2014 @ 3:00PM
13. The bid will be mailed or delivered in time to be received no later than the specified opening
date and time. (Otherwise bid cannot be considered.)
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE
OF THE COURIER PACKET.
Company Name
Signature & Title
Date
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county
Administrative Services INvisian
Purchasing
Attachment 3: Vendor Submittal - Bid Response Form
FROM:
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: 15-6363 Storm Drain Maintenance
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and
the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as
per the scope of work. The Vendor further declares that the only persons, company or parties
interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is
made without connection with any other person, company or companies submitting a Bid; and it is all
respects fair and in good faith, without collusion or fraud.
The Vendor proposes and agrees if this Bid is accepted, to contract, either by a County issued
purchase order or formal contract, to comply with the requirements in full in accordance with the
terms, conditions and specifications denoted herein, according to the following unit prices:
*** SEE FOLLOWING PAGES * **
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than
fifteen (15) days payment be offered.
Prompt Payment Terms: % Days; Net_ Days
® Bid Response Form is electronic. Please input your prices online.
❑ Bid Response is as follows: N/A
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal
contract, if required, and present the formal contract to the County Procurement Director for approval
within fifteen (15) days after being notified of an award.
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IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
, 20 in the County of , in the State of
Firm's Complete Legal Name
Address
City, State, Zip
Florida Certificate of Authority
Document Number
Federal Tax Identification
Number
CCR#or CAGE Code
Telephone Number
FAX Number
Signature/Title
Type Name of Signature
Date
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm's Complete Legal Name
Address
City, State, Zip
Contact Name
Telephone Number
FAX Number
Email Address
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Colter County
Administrative Services Division
Purchasing
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit
Solicitation: 15-6363 Storm Drain Maintenance (Check Appropriate Boxes Below)
State of Florida(Select County if Vendor is described as a Local Business
El Collier County
El Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of
County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing
Policy:
Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax
Collector for at least one year prior to bid or proposal submission to do business within Collier County, and
that identifies the business with a permanent physical business address located within the limits of Collier
County from which the vendor's staff operates and performs business in an area zoned for the conduct of
such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a
construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of
establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local
business" unless it contributes to the economic development and well-being of Collier County in a verifiable
and measurable way.This may include, but not be limited to,the retention and expansion of employment
opportunities, support and increase to the County's tax base, and residency of employees and principals of
the business within Collier County.Vendors shall affirm in writing their compliance with the foregoing at the
time of submitting their bid or proposal to be eligible for consideration as a"local business" under this
section.A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to
the County will lose the privilege to claim Local Preference status for a period of up to one year under this
section.
Vendor must complete the following information:
Year Business Established in ❑Collier County or El Lee County:
Number of Employees (Including Owner(s)or Corporate Officers):
Number of Employees Living in ❑ Collier County or❑ Lee (Including Owner(s)or Corporate Officers):
If requested by the County, vendor will be required to provide documentation substantiating the information
given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name: Date:
Address in Collier or Lee County:
Signature: Title:
STATE OF FLORIDA
❑ COLLIER COUNTY ❑ LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day
of , 20
Notary Public
My Commission Expires:
(AFFIX OFFICIAL SEAL)
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Cvaer County
Administrative Seneoes Division
Purchasing
Attachment 5: Vendor Submittal—Immigration Affidavit
Solicitation: 15-6363 Storm Drain Maintenance
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal
Invitations to Bid (ITB's)and Request for Proposals (RFP)submittals. Further, Vendors/ Bidders are required to enroll
in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company
Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E-Verify program. may deem the Vendor/
Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)of
the Immigration and Nationality Act("INA").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)of the
INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be
grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E-
Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's/ Bidder's proposal.
Company Name
Print Name Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of ,20 , by
who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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Cofer County
Ac rate Services Division
/"■ Purchasing
Attachment 6:Vendor Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address City
State Zip
Telephone FAX Email
Order Information Remit/Payment Information
Address Address
City State Zip City State Zip
FAX FAX
Email Email
2. Company Status (check only one)
_Individual/Sole Proprietor _Corporation _Partnership
Tax Exempt(Federal income tax-exempt entity _Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c)3) Enter the tax classification
(D=Disregarded Entity, C=Corporation, P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN)
(Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature Date
Title Phone Number
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Co ker County
Administrative Seivices Division
Purchasing
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements
Insurance/Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $1,000,000 single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the
ContractorNendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys'fees and
paralegals'fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the ContractorNendor/Consultant or anyone
employed or utilized by the ContractorNendor/Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. ®Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage,
Owned/Non-owned/Hired;Automobile Included
5. El Other insurance as ❑Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
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❑ Project Professional Liability $ Per Occurrence
❑Valuable Papers Insurance $ Per Occurrence
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5%of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A-"or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders'surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.
11. ® Thirty (30) Days Cancellation Notice required.
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may
be required within five (5) days of the award of this solicitation.
Name of Firm Date
Vendor Signature
Print Name
Insurance Agency
Agent Name Telephone Number
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EXHIBIT A—SCOPE OF SERVICES
DEFINITIONS:
Cleaning refers to the removal of enough material to ensure that at least ninety-five (95%) of the pipe or
basin capacity is restored.
Light Cleaning refers to the removal of diameter of the pipe/basin or less of sediment or debris from a
section of the pipe or basin. This item will be billed, at a minimum of a 10 foot increment and may be mixed
with other types of cleaning. The Contractor will provide certification that at least ninety-five percent (95%)
of the pipe capacity is restored. Video inspection may be requested by Project Manager.
Medium Cleaning refers to the removal of between 1/4 to 1/2 diameter of the pipe/basin of sediment or debris
from a section of pipe or basin. This item will be billed, at a minimum of a 10 foot increment and may be
mixed with other types of cleaning. The Contractor will provide certification that at least ninety-five percent
(95%) of the pipe capacity is restored. Video inspection may be requested by Project Manager.
Heavy Cleaning refers to the removal of greater than 'A diameter of the pipe/basin of sediment or debris
from a section of pipe or basin. This item will be billed, at a minimum of a 10 foot increment and may be
mixed with other types of cleaning. The Contractor will provide certification that at least ninety-five percent
(95%) of the pipe capacity is restored. Video inspection may be requested by Project Manager.
Specialty Cleaning such as the removal of masonry plugs, calcite/concrete deposits, roots or the use of
special equipment such as bucket machines will be priced in addition to Light, Medium or Heavy Cleaning
as described above. This item will be billed, at a minimum of a 10 foot increment and may be mixed with
other types of cleaning.
r1
Specialty Cleaning will only be charged for the footage for which the service was required with a 10 foot
minimum for which the service was required and has authorization and written approval by the Project
Manager. The Contractor will provide certification that at least ninety-five percent (95%) of the pipe or basin
capacity is restored. Video inspection may be requested by Project Manager.
SCOPE:
The work typically consists of, but not limited to, the following:
• The cleaning/flushing of the storm drain pipe and structures, which may include temporary plugging
and dewatering of individual storm drain segments;
• Vacuuming of the storm drain pipe and appurtenances (inlet boxes);
• Vacuuming of Continuous Deflection Separation (CDS) Systems;
• Videotaping in DVD format of the segment cleaned when authorized;
• Providing a written report of the condition of the facilities to the County;
• Furnishing all of the associated equipment, labor, and materials required to meet the work objectives.
• Providing quote for repairs within five (5)working days.
The length of pipe and box culverts, the number of inlet boxes and CDS Systems along with the job duration
all will vary. It should be anticipated that the majority of work to clean/flush pipes and structures will be on
short job increments of approximately 30', 50' to 100' in length with the job duration to last approximately
two (2), four (4), eight (8) to sixteen (16) hours pending permits and MOT setup; however, larger projects
that exceed the prior description may be required during the term of this contract. Video recording may be
performed on the older culverts which are believed to be in poor condition or have failed to identify whether
repair or replacement is required. The cleaning and or video recording Contractor is not guaranteed the
repair or replacement work identified when performing such work.
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The Contractor shall be fully responsible for the performance and for the completion of all work requested
under this Contract as set forth in these special provisions and as directed by Collier County or its designee
'. (Project Manager). The Contractor will incorporate the necessary provisions into the overall Bid Unit Price
to complete the specified work under the conditions existing in the storm drain pipe, catch basins and box
culverts.
Coordination with Collier County and other parties involved is required regarding provisions for the location
specifics of each work site, traffic control signage, purchasing/acquiring water and identification of the
nearest sediment disposal site. The Contractor has ultimate responsibility to perform work in accordance
with all rules and regulations that pertain to the industry which work is performed.
AUTHORITY OF THE PROJECT MANAGER_ The Contractor will perform all work to the satisfaction to
the Project Manager. The Project Manager will manage all questions, difficulties, and disputes, of whatever
nature, that may arise relative to the interpretation of the plans, prosecution, and fulfillment of this Contract.
Also, to the character, quality, amount, and value of any work done, and materials furnished.
ACCESS OR STAGING TO PROJECT WORK AREA: Access to the work site may be limited or
restricted. It will be the Contractor's responsibility to inspect the work site prior to the NTP issuance to
ensure there will be no ingress and egress issues. In addition, should access to an offsite staging area be
necessary other than indicated on the plans or as discussed, the Contractor must be granted and the fee
owner must provide written authorization. A copy of the authorization letter must be provided to the Project
Manager for the Project file. Any and all related costs to gain access to or for staging purposes for the
work site shall be included in the Project Proposal.
CLEANING OF STORM DRAIN PIPES, CATCH BASINS, INLET BOXES, AND BOX CULVERTS: The
work specified consists of the removal and disposal of sediment, silt, debris, vegetation, soil, rock
or any type of blockage including temporary dewatering plugs left behind or restriction inside a
^ storm drain pipe, inlet box, Continuous Deflection Separation (CDS) Systems or equivalent or box
culvert to restore maximum drainage capacity.
The storm drain pipe segments may be required to be de-watered with the stormwater discharge being
towards a downstream segment of the storm drain system all rules and regulations having jurisdiction shall
be followed and barriers used to minimize any pollution from contaminating any body of water. All NPDES
and Clean Water Acts rules and regulations must be adhered. Jet rodding and vacuum cleaning of the
storm drain pipes in preparation for videotaping of the cleaned storm facilities will be required.
Storm drain pipe sizes and segments will vary. Collier County reserves the right to specify actual footages
and/or cubic feet of boxes or CDS system(s) as may be required during this contract period, but does not
guarantee any minimum or maximum to be ordered during the period specified.
GENERAL REQUIREMENTS: The Contractor shall clean the storm drain pipe, catch basin, inlet box, box
culvert or CDS system so that the drainage capacity is one hundred percent (100%) of the existing capacity
of the pipe, box culvert or CDS system. All activities shall be performed meeting the requirements of
Federal, State and local environmental standards and laws. Erosion and water pollution control shall be
accomplished, meeting the requirements of Section 104 of the Standard Specifications for Road and Bridge
Construction and revisions thereto (current at the time of Contract award). When water is present, the
storm drain pipe or box culvert shall be de-watered to facilitate cleaning. Cleaning shall be done in a
manner not to damage the storm drain pipe, inlet boxes, box culvert, CDS system or surrounding area.
Access to the storm drain pipe, inlet box or box culvert may require temporary removal of fence, signs,
guardrail, grates or manhole covers. They shall be replaced according to Collier County standards at the
completion of the cleaning operation or each day, as appropriate for safety. No undermined areas shall be
allowed at in fall or outfall ends of the pipe or box culvert. Any disturbed areas shall be re-sodded after
regraded at no additional cost to the county. Needed repairs to the storm drain pipes or box culverts
identified during the cleaning operation shall be brought to the attention of the Project Manager. All
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sediment, silt, and debris removed in the cleaning operations shall be disposed of by the Contractor in
areas meeting Federal, State and local rules and regulations. Contaminated soils (sewage, solvents, etc.)
or suspected contaminated soils shall be reported to the County Project Manager immediately for
investigation. Quotes for repair work may be requested and shall be submitted within five (5) working days.
DE-WATERING: When de-watering, other than associated with an item with a linear foot unit
price is required, the costs will be based on an hourly fee as shown in the Unit Price. Time log of
time start and time completed of the de-watering shall be kept and submitted as back-up with the
invoicing.
DOCUMENTS AND REPORTS: All video tapes/discs shall be of the two (2) hour
DVD/Windows/Word format with each being professionally labeled showing the Collier County's
name, the lines recorded on the tape/disc, the date of viewing, and the name of the Contractor.
Detailed one (1) page summaries with a sketch or map drawn to scale shall also be prepared for each storm
drain pipe line segment observed during the data review, presenting the Project Manager with a synopsis of
the general line segment condition and the relative severity of observed defects. The reports shall also
document any cross-connects with sanitary sewer lines and any contaminated soils or hazardous
substances encountered. These summaries shall also be included in all field report copies immediately
before each associated report to further assist Collier County in understanding and using the results of the
viewed project. Direct submittal of copies of the superintendent's logs without his secondary review and
summary pages shall not be acceptable. Photographs taken from the video monitor for remote TV
observations shall also be presented in the same manner as described in above.
Collier County desires photos of all significant defects observed during remote observation task; however, it
is understood that it may not be possible to obtain clear, still photos from the monitor for inspections in
large-diameter lines where manual observations are not performed. Original video tapes/discs for the
project shall be forwarded to Collier County with final report submittals and shall become the property of
Collier County. Additional copies of the video tapes/discs, if required, shall be made by the Contractor on
professional duplication equipment.
Two (2) complete copies of the final project reports shall be submitted to Collier County within forty-five (45)
days of completion of all field activities and within the stated time of completion for the project. One (1) of
the two (2) copies shall contain the original photos as required above.
An overall summary narrative shall be provided in each County report describing the overall conditions
found in each associated storm drain line segment grouping. Detailed summary tables shall also be
compiled showing those storm drain lines where major and significant defects were located to assist the
Project Manager in subsequent project review.
GENERAL SITE CONDITIONS CARE: Due care shall be taken of all existing landscaping. The
Contractor may be required to perform necessary site pruning on any existing plant's foliage which will
interfere with the equipment or work area to limit total removal and/or replacement of the landscape
material. The Contractor shall be responsible for replacement at the Contractor's costs unless otherwise
approved by the Project Manager.
EQUIPMENT SUGGESTED:
The Contractor for this project should make four (4) basic methods of internal storm drain pipe observation
available.
1. Conventional color observation cameras specifically designed for use in storm drain pipe line
observation work and mounted on conventional skids.
2. Conventional color observation cameras specifically designed for use in storm drain pipe line
inspection work mounted on floating skids or rafts.
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3. Special industrial grade color observation cameras, contained in waterproof housings and
carried manually through the storm drain pipe during observation work.
n 4. Special industrial grade color observation cameras, contained in waterproof housing, and mounted
on floating skids or rafts.
The Contractor may be required to submit sample video recordings from recently completed projects
demonstrating the picture quality obtained with each available inspection system for storm drain pipe
diameters ranging from twelve inch (12") to seventy-two inch (72"). The intent is to insure that the best
possible picture quality is made available to Collier County. In all cases, the complete video system
(cameras, lens, lighting, cables, monitors and recorders) shall be capable of providing a picture quality
acceptable to the Project Manager, and if unsatisfactory, the equipment shall be removed and no payment
will be made for unsatisfactory product.
As with manual observations, accurate and continuous footage readings shall be superimposed on the
video recording for each storm drain line observed by remote methods. Also shown shall be the date of the
observation and a three-digit number designation for each manhole or inlet box in the line segment taped.
DAILY LOGS: The Contractor shall complete and submit to the Project Manager on a weekly basis a Daily
Log documenting the Contractor's activities at the Project site such as:
• Soil or weather conditions which adversely affect the work;
• Daily job site hours of operation;
• Number of Contractor's and Sub-Contractor's personnel present and working at the project site;
• Equipment on the project site;
• Work description being preformed;
• Materials received;
• List of visitors;
• Any problems that might impact either the cost or quality of the work or the time of performance.
• Location of any temporary plugs (inflatable or brick and mortar).
METHOD OF OPERATION FOR VIDEO TAPING: All videotaping observation will be done on
clean, dry lines when authorized. The storm drain pipes are to be checked for cleanliness by the
Project Manager and the Contractor before the start of videotaping observation procedures.
Dirty lines or structures identified after cleaning by the Contractor determined to be unacceptable by the
Project Manager shall be re-cleaned to the satisfaction of the Project Manager, within the time specified at
no additional cost to Collier County and re-inspected by the Project Manager and Contractor, before the
start of the videotaping observation.
De-watering as required will be done by the Contractor and will be paid in accordance with the contract.
Temporary plugs used to block the storm sewer for dewatering purposes must be removed prior to rainfall
events at no additional cost to the County. The Contractor will be held accountable for any and all
damages due to flooding caused by blocking of the storm drain pipe system if not removed in a timely
manner.
The video equipment used for the observation shall be specifically designed and constructed for such task.
Lighting for the camera shall be suitable to allow for a clear picture of the entire periphery of the storm drain
pipe. The camera shall be operative in one hundred percent (100%) humidity conditions. The cameras,
monitors, and other components of the video system shall be capable of producing picture quality to the
satisfaction of the Project Manager, and if unsatisfactory, equipment will be removed, with no payment
being made for an unsatisfactory product result.
The camera shall be moved through the line in either direction at a moderate rate, stopping when necessary
to permit proper documentation of the pipe's condition. In no case should the camera be pulled at a speed
greater than thirty feet (30') per minute. Manual winches, power winches, TV cable, and powered rewinds,
or other devices that do not obstruct the camera view or interfere with proper documentation of the pipe
conditions shall be used to move the camera through the storm drain. If during the operation the camera
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will not pass through the entire manhole section or drain pipe segment, the Contractor shall set up the
equipment so that the viewing can be performed from the opposite manhole. If the camera fails to pass
through the entire manhole section or drain pipe segment a second time, the task shall be considered ''
complete and no additional viewing will be required.
When manually operated winches are being used to pull the camera through the line, telephones or other
suitable means of communication shall be set up between the two manholes or inlet boxes of the section
being viewed, to insure good communications between members of the crew.
MISCELLANEOUS RESPONSIBILITIES: The Contractor shall make every effort to protect existing
facilities. It shall be the Contractor's responsibility to notify in writing the Project Manager of any
construction problems or additional project needs. Should additional costs be involved which are not
covered within the Contract Unit Costs, a Unit Cost shall be agreed upon, a Modification to the Purchase
Order completed by the Contractor and Project Manager prior to performing additional services.
The Contractor shall communicate frequently with the Project Manager and provide a working schedule
after the Notice To Proceed (NTP) has been issued. The written schedule is required to be kept current
with the progress of the work. Should the schedule be changed, it shall be immediately up-dated.
The Contractor shall provide all materials, labor, equipment, mobilization/ demobilization, any other
necessary effort, element and/or component(s) needed to complete the work in its entirety per plans and/or
as instructed by the Project Manager and at the Unit Pricing submitted.
PLUG INSTALLATION AND REMOVAL: When a plug is required the costs shall include a weekly rental,
all materials and labor to install and remove the plug for the various pipe sizes.
PRECONSTRUCTION VIDEO: When work is authorized, it is recommended that the Contractor's provide
a preconstruction video tape in DVD format documenting the condition of the Project area prior to
commencement of any work. This video tape should capture pre-project conditions of all private property
adjacent to the proposed project area and public property in the r/w with the intent to document all existing
conditions for use in resolving any post-project private or public property alleged damage claims. The video
is to be submitted to the Project Manager prior to construction commencement for the Project file at no
additional costs.
PROJECT SCHEDULE AND TIME PERIOD: After issuance of the "Notice to Proceed", the Contractor
shall prepare and submit to the Project Manager the Project's schedule. If required, the schedule of the
work's progress shall be frequently updated and provided to the Project Manager. Micro Soft Project
Format is recommended.
The Project shall commence upon receipt of a "Notice to Proceed" letter from the Project Manager and will
remain in effect until Final Completion and submission of all the Project closeout documents. Notification of
Substantial Completion, Final Completion, and any Claims shall be done in written letter format. Electronic
transmission via E-mail is not an acceptable notification form.
Should the Contractor see that additional days will be required a Time Extension Letter will be prepared by
the Project Manager or a Modification to the Purchase Order shall be approved.
SERVATION RECORDS: Printed records of the locations shall be kept by the Contractor. The records
must clearly indicate the culvert size, length of the segment, sump depth within the inlet box, storm drain
pipe inverts at each end, and type of storm drain, unusual conditions such as the encroachment of roots,
bad or failed storm drain joint connections, broken drain pipe, and other discernible features will be
recorded, and a copy of such records will be supplied to the Project Manager.
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PROJECT SITE LOCATION: The Contractor will be provided by the Project Manager approved
location/segment plans. Both will meet at the site prior to work authorization to review the existing
r'''N. conditions and verify what work is to be accomplished.
REPAIRS OF STORM DRAINS PIPES: Repairs of storm drain pipes will be determined by Collier County
Project Manager when such repairs will be made after damage or defects are identified. When repairs are
requested the Project Manager will request a Proposal from the Contractor who will have five (5) days to
respond, unless an emergency situation arises where a repair maybe authorized by the Project Manager to
ensure safety of the public and lessen liability for the County. Once Proposal has been received by the
Project Manager he/she will either approve or reject and issue a Notice to Proceed (NTP) if approved and
funding is available. Once the NTP has been issued the Contractor shall perform the repairs in the required
timeframe.
RESPONSE TIMES: On a twenty-four (24) hour basis, the Contractor may be required to travel to the site
immediately to meet with the Project Manager, law enforcement or emergency personnel to resolve an
emergency. The Contractor shall respond to a telephone, beeper, or radio call within one (1) hour. There
shall be no additional charge for these responses. If awarded vendor cannot perform these services, it may
be cause for termination. Awarded vendor must have staffed office ready to respond within one
hundred (100) miles of Naples, Florida.
SANITARY FACILITIES: If the duration of the work is estimated to extend beyond five (5) days, the
Contractor shall provide and have serviced portable toilet(s) within the work site area limits as approved by
the Project Manager. Each toilet shall be located no further apart within the work area than one-quarter
(1/4) mile.
SEDIMENT STORAGE & TESTING: Sediment removed from the storm drain pipe system may be taken
to a Collier County specified facility for storage and drying if available; otherwise the contractor assumes
responsibility to store and dispose of sediment in accordance with all Federal, State and Local laws, rules
and regulations. Sediment sampling and soil testing may be required for FDEP Priority Pollutants if
requested by Collier County to determine whether the sediments can be reused or should be disposed in
the appropriate landfill. There shall be no additional costs for this testing.
SITE MAINTENANCE: The work site areas shall be kept clean and neatly maintained during the
progression of the work. Any debris on the roadway shall be swept daily or as directed by the Project
Manager. The disposal of all debris and project litter must be at a proper landfill or disposal site. All
disposal fees, tipping or charges are to be included in the Bid Schedule Unit Price. Upon completion,
leftover materials are to be collected, hauled away, and disposed of by the Contractor leaving the work site
in a restored order.
SITE PROTECTION_ Improved landscape areas containing landscaping, irrigation systems and mailboxes
shall be noted and maintained wherever possible. If removed or destroyed during the accomplishment of
the work, the Contractor shall replace or restore to the original condition or better as part of Project
completion. The cost of these items shall be considered incidental to the Project unless discussed and
addressed with the Project Manager prior to Project commencement. The Contractor shall make every effort
to preserve stakes/laths, monuments, bench marks, and other control points. A Florida Registered P.S.M.
is responsible for the replacement of any & all survey control or boundary corners damaged or destroyed
during construction at the Contractor's expense.
STORM DRAIN PIPE SIZES: Indicated in Bid Schedule are expected storm drain pipe sizes and are for
the purpose of Bid Unit Price submission. Collier County reserves the right to adjust/utilize such sizing as
may be required for the various anticipated sites during this Contract.
UTILITY CONFLICTS: Utility locates may be conducted prior to commencement of work. Soft digging, pot
holing and/or any commonly approved method at the Contractor's discretion may be used to locate existing
utilities. In the event that utility conflict(s) arise, the Contractor will be principally responsible for
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coordinating with the pertinent utility company/companies in order to resolve such conflict(s). Any and all
costs associated with utility conflict(s) would be incidental and should be included in the pricing provided in
the Bid Response Form. The Project Manager may make exceptions pending justifications by the
Contractor.
VIDEO TAPE RECORDINGS: Video tape recordings will be selective and therefore not all storm drain
pipe segments will be required to be videotaped. When authorized, the purpose of tape recording shall be
to supply a visual and audio record of the storm drains problem area segment(s). Videotaped recording
playbacks shall be in the same speed that it was recorded. Slow motion or stop-motion playback features
may be supplied at the option of the Contractor. Title to the tape shall become the property of Collier
County. The Contractor shall have all video tapes for each storm drain segment accessible for review by
the Project Manager.
The cleaned storm drain pipes will be videotaped in DVD format to document and enable evaluation of the
existing storm drain conditions. Two (2) copies of the video tape along with written observation reports will
be provided to the County. If pipe damage is significant, the pipe cleaning will have to be terminated at the
heavily damaged area to avoid casing further damage by additional soil settlement into the storm drain
system.
WATER SUPPLY:_The Contractor shall supply his own water for cleaning/flushing of the storm drain pipe
and or box culvert. It may be necessary to have an account with the Collier County Public Utilities Division
for a temporary 2" water meter with an approved and inspected RPZ devise as a source for the storm drain
pipe cleaning process.
MAINTENANCE OF TRAFFIC (MOT): For all projects that are conducted within a Collier County Right-of-
Way, the Vendor shall provide and erect Traffic Control Devices as prescribed in the current edition of the
Manual On Uniform Traffic Control Devices (MUTCD), where applicable on local roadways and as
prescribed in the Florida Department of Transportation's Design Standards (DS) on state roadways. These n
projects shall also comply with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein by
reference. Copies are available through the Risk Management and/or Purchasing Departments and are
available on-line at colliergov.net/purchasing.
The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway&
Traffic Design Standards Indexes, or other related documents, so to become familiar with their
requirements. Strict adherence to the requirements of the Maintenance of Traffic ("MOT") policy will be
enforced under this Contract.
All costs associated with the Maintenance of Traffic shall be at unit price, Each, and only allowed one for
each project throughout the duration. If MOT is required, MOT certification is to be provided within ten (10)
days of receipt of Notice of Award.
MOBILIZATION: All costs associated with Mobilization shall be at unit price, Each, and only allowed one
for each project throughout the duration.
PAYMENT: Payment shall be for the Unit Cost linear feet of storm drain pipe cleaned, lined, observed and
accepted for the various storm drain pipe sizes. Payment shall be for the Unit Cost for box culverts and/or
CDS system(s) will be for Cubic Foot of material removed. Payment shall be for full compensation for the
Unit Cost per linear feet for services furnishing:
• Equipment
• Tools
• Labor
• Dewatering
• Cleaning/flushing
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• Videotaping
• Photos
• On-site material transport & disposal
• Erosion control
• Clean-up
• Disposal/tipping fee charges
• Water pollution control
• Water meter and water supply shall be included in the Unit Pricing
• And all other incidentals necessary for satisfactory performance of the work including the
cost of temporary removal and subsequent replacement of fence, signs, guardrail, grates or
manhole covers and removal of inlet lids/grates and the cleaning of the inlet boxes.
Unless otherwise noted, these above services are considered incidental to the contract and shall
not be paid separately, but shall be included in the Contract Unit Price per linear feet of storm drain
pipe and/or box culverts cleaned, lined, observed and accepted. The Contractor will accept the
compensation as provided in this Contract as full payment for furnishing all materials and for
performing all work contemplated and embraced under the Purchase Order also for:
• All loss or damage arising out of the nature of the work or from the action of the elements, or from any
unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work
until its final acceptance;
• All other costs incurred under the provisions of Division I of the Florida Department of Transportation,
Standard Specifications for Road and Bridge Construction, 2014 Edition or latest revision thereof.
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Cofer County mail: evel ncolon collier ov.net
� Y @ 9
Administrative Senrioes Division Telephone: (239) 252-2667
Purchasing FAX: (239) 252-2810
Addendum 1
Date: October 24, 2014
From: Evelyn Colon, Procurement Strategist
To: Interested Bidders
Subject: Addendum # 1
Solicitation #and Title 15-6363 Storm Drain Maintenance
This Addendum 1 is just to fix an error on the online bidding system. This Addendum does not
affect the bid in anyway.
If you require additional information please post a question on the Online Bidding site or contact
me at the information noted above.
Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation.
(Signature) Date
(Name of Firm)
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Cctitr County Email: evelyncolon @colliergov.net
Administrative Services Telephone: (239) 252-2667
FAX: (239) 252-2810
Purchasing
Addendum 2
Date: October 30, 2014
From: Evelyn Colon, Procurement Strategist
To: Interested Bidders
Subject: Addendum #2
Solicitation #and Title 15-6363 Storm Drain Maintenance
This Addendum 2 is to provide all potential bidders with previous bid tabulation. Please see the
attachment.
If you require additional information please post a question on the Online Bidding site or contact
me at the information noted above.
Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation.
(Signature) Date
(Name of Firm)
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Coo 7'E'T County Email: evelyncolon @colliergov.net
Administrative Telephone: (239) 252-2667
Purchasing FAX: (239) 252-2810
Addendum 3
Date: November 13, 2014
From: Evelyn Colon, Procurement Strategist
To: Interested Bidders
Subject: Addendum #3 - Solicitation #and Title 15-6363 Storm Drain Maintenance
This Addendum 3 is to provide all potential bidders with a revised bid schedule. The Unit Price
on Line 232, Maintenance of Traffic was set up incorrectly. Please see the attachment.
If you require additional information please post a question on the Online Bidding site or contact
me at the information noted above.
Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation.
(Signature) "'Date
(Name of Firm)
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Coiker C 0 1 ) Email: evelyncolon @colliergov.net
Adrrrtinislrave Services Division Telephone: (239) 252-2667
FAX: (239) 252-2810
Purchasing
Addendum 4
Date: November 21, 2014
From: Evelyn Colon, Procurement Strategist
To: Interested Bidders
Subject: Addendum #4 - Solicitation #and Title 15-6363 Storm Drain Maintenance
This Addendum 4 is to provide all potential bidders with the last two previous bid schedules.
Please see the attachment.
If you require additional information please post a question on the Online Bidding site or contact
me at the information noted above.
Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation.
(Signature) Date
(Name of Firm)
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HENANDOAH
CONSTRUCTION
1888 N.W. 22' Street • Pompano Beach,FL 33069
(954)975-0098 Fax: (954)975-9718
January 12,2015
1) Formal Protest for Contract# 15-6363 "Storm Drain.Maintenance"
Collier County Administrative Services Division Purchasing
Joanne Markiewicz,CPM,Director of Procurement Services
3327 Tamiami Trail E.,Naples,FL 34112
2) Protesting Party:
Shenandoah General Construction Co.
1888 NW 22nd Street
Pompano Beach,FL 33069
Danny DiMura,VP
3) Shenandoah General Construction is filing a formal protest due to the fact the apparent low bidder,
Envirowaste Service Group, has submitted an unbalanced bid, for Contract # 15-6363 "Storm Drain
Maintenance". If award is given to the apparent low bidder,Envirowaste Service Group,Collier County
will not be getting the lowest ultimate cost to the public. Envirowaste Service Group's bid is both
mathematically and materially unbalanced,as described below.
:Mathematically Unbalanced Bid means a hid containing lump sum or unit hid items which do
not reflect reasonable actual costs plus a reasonable proportionate share of the bidder's r�
anticipated profit,overhead costs,and other indirect costs.
Materially Unbalanced Bid means a bid which generates a reasonable doubt that award to
the bidder submitting a mathematically unbalanced bid will result in the lowest ultimate cost
to the County;or which is so mathematically unbalanced as to result in an advance payment.
4) Included with this document is a spread sheet that includes the actual total of each individual bid item
quantities used under the Shenandoah General Construction previous contract, #10-5507, for calendar
year 2014. In this spread sheet a comparison is made of Envirowaste's and Shenandoah's submitted bid
prices for contract# 15-6363 "Storm Drain Maintenance".This spread sheet demonstrates proof that the
apparent low bid prices are both mathematically and materially unbalanced,resulting in the County not
receiving the lowest ultimate cost.
5) Shenandoah General Construction is.requesting the County award contract# 15-6363 to us, or award to
both contractors, Envirowaste Service Group and Shenandoah General Construction releasing work
orders on lowest proposals submitted by each contractor, for each specific job based on unit contract
prices.
6) Attached is a spread sheet of price comparisons utilizing 2014 quantities used adjusted to the 2015
contract pricing from both contractors.
`incerely,
/
Danny DiMura
Vice President
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Collier County
Administrative Services Division
Procurement Services
January 14, 2015
Mr. Danny DiMura, Vice President
Shenandoah Construction
1888 NW 22nd Street
Pampano Beach, FL 33069
Telephone: (954)975-0098
Email: d.dimura @shenandoahconstruction.com
RE: Protest Decision Regarding Solicitation 15-6363 Storm Drain Maintenance
Dear Mr. DiMura:
I am writing in response to your formal protest letter of January 12, 2015, filed on behalf of
Shenandoah Construction pertaining to the recommended award of the referenced Solicitation.
The following is a summary of the issue raised in your protest and a summary of finding.
1. Shenandoah Construction indicates that the apparent low bidder submitted a mathematically
and materially unbalanced bid for the above referenced solicitation; as a result the public
may not be receiving the best overall price. More specifically, the unit prices submitted do
not reflect reasonable actual costs plus a reasonable share of anticipated profit, overhead
and indirect costs. The bid tendered has generated a reasonable doubt that the award will
result in the lowest ultimate cost to the County.
FINDINGS: This office found that the solicitation award criteria was identified on pages four
(4) and five (5) of the solicitation document:
"To select a single qualified and responsive bidder determined by the lowest total base
bid."
No exceptions, challenges or questions were made by any bidders to the County's
solicitation documents during the bidding process.
Once all bids were received, the County validated responsiveness of each bidder and
ranked responsive bidders from lowest to highest total base bid as described in the
bidding documents. The County staff than issued a clarification memo to the low bidder
EnviroWaste Services Group regarding line items priced at$0.01. EnviroWaste Services
Group confirmed prices submitted to the County indicating that they "stand by them."
Fia`anertServasDepa4ret•3327 Tam6mi Trai East!Naples,Florida 3411249/11•Yens.w0ergev.neNp",hasirg
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Protest Decision Regarding Solicitation 15-6363 Storm Drain Maintenance
Page 2
As you know, a public agency has wide discretion in soliciting and selecting bids. In this case,
the award recommendation is made as described in the solicitation documents, and will be
based on the most responsive and lowest total base bid, versus comparative information from
a previous contract.
Therefore, it is the decision of this office to deny the protest and direct staff to move forward
with the award recommendation to the Board of County Commissioners for Solicitation
15-6363 Storm Drain Maintenance. The recommendation to award to the two (2) most
responsive and lowest bidders, EnviroWaste Services Group (primary) and Shenandoah
Construction (secondary), is tentatively scheduled to be presented to the Board of County
Commissioners on February 10, 2015.
Under Section 23 (Protest of Bid or Proposal Award) of the County's Purchasing Ordinance, the
decision of the Purchasing Director shall be considered final and conclusive unless the protestor
delivers a subsequent written notice of appeal to my attention within two (2) calendar days from
the date of receipt of this decision or not later than 5PM, Naples Local Time on January 16,
2015.
Mr. DiMura, enclosed also find the check for five hundred ($500) dollars submitted in your
formal protest. This check was not required for the Purchasing Director protest, however,
should you decide to appeal this decision you must follow the Board's protest process as
presented in the excerpt attached to this letter, including a check for the value of the contract as
described below in Section J; the historical value of this contract described in the solicitation
document was approximately$1.6 million, and therefore, a three thousand ($3,000)filing fee
would be required.
Respectfully,
a..
Ma Ll is , CPM �~
Director, Procurement Services
Enclosures
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Collier County
Board of County Commissioner's Purchasing,Ordinance
Excerpt of Protest Policy
SECTION TWENTY-THREE: Protest of Bid or Proposal Award.
The purpose of this section is to accommodate legitimate protests concerning formal
competitive invitations to bid or requests for proposals and recommended contract awards
above the formal competitive bid or proposal thresholds prior to award of a contract by the
Board of County Commissioners.
A. Any actual or prospective bidder or respondent to an Invitation to Bid or a Request for
Proposal, who has a substantial interest and alleges to be aggrieved in connection with the
solicitation or award of a contract, (hereafter referred to as "the protesting party") may protest to
the Purchasing Director, who shall serve as the sole recipient of any and all notices of intent to
protest and all formal protests.
B. With respect to a protest of the terms, conditions and specifications contained in a
solicitation, including any provisions governing the methods for evaluation of bids, proposals or
replies, awarding contracts, reserving rights for further negotiation or modifying or amending any
contract, the protesting party shall file a notice of intent to protest within three (3) days,
excluding weekends and County holidays, after the first publication, whether by posting or
formal advertisement of the solicitation. The formal written protest shall be filed within five (5)
days of the date the notice of intent is filed. Formal protests of the terms, conditions and
specifications shall contain all of the information required for formal protests of recommended
contract awards as set forth under subsection C. The Purchasing Director, shall render a
decision on the formal protest and determine whether postponement of the bid opening or
proposal/response closing time is appropriate. The Purchasing Director's decision shall be
considered final and conclusive unless the protesting party files an appeal of the Purchasing
Director's decision.
C. Any actual or prospective bidder or respondent to an Invitation to Bid or a Request for
Proposal who desires to protest a recommended contract award shall submit a notice of intent
to protest to the Purchasing Director within two (2) calendar days, excluding weekends and
County holidays, from the date of the initial posting of the recommended award.
D. All formal protests with respect to a recommended contract award shall be submitted in
writing to the Purchasing Director for a decision. Said protests shall be submitted within five (5)
calendar days, excluding weekends and County holidays, from the date that the notice of intent
to protest is received by the Purchasing Director, and accompanied by the fee, as set forth
below. The protesting party must have standing as defined by established Florida case law to
maintain a protest.
The formal protest shall contain, but not be limited to the following information:
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1. Name and address of County Agency affected and the solicitation number and
title.
2. The name and address of the protesting party.
3. A statement of disputed issues of material fact. If there are no
disputed material facts, the written letter must so indicate.
4. A concise statement of the ultimate facts alleged and of any relevant rules,
regulations, statutes, and constitutional provisions entitling the protesting
party to relief.
5. The protesting party's entitled demand for the relief.
6. Such other information as the protesting party deems to be material to the
issue.
The formal protest shall contain all arguments, facts or data supporting and advancing
the protestor's position. Under no circumstances shall the protestor have the right to
amend, supplement or modify its formal protest after the filing thereof. Nothing herein
shall preclude the County's authority to request additional information from the
protesting party or other bidders or proposers in conjunction with the review and
rendering of decisions on the protest, including any subsequent appeal.
E. In the event of a timely protest of contract award consistent with the requirements of this
section, the Purchasing Director shall not proceed further with the award of the contract until all
appropriate administrative remedies as delineated under this section have been exhausted or
until the Board of County Commissioners makes a determination on the record that the award
of a contract without delay is in the best interests of the County. During this process, the
protesting party shall limit their communications with the County to the Office of the County
Attorney, and neither the protesting party, their agents or their representatives shall have any
private contact or discussions with individual County Commissioners, the County Manager,
other County employees, or any independent hearing officer (where applicable) regarding the
protest except such communications as may be required or permitted during a hearing, if
applicable, or a meeting of the County Commission wherein the solicitation or award is to be
considered.
F. The Purchasing Director shall review the merits of each timely protest and in
consultation with the contract manager and other appropriate County staff, issue a decision
stating the reasons for the decision and the protesting party's rights of appeal under this section.
Said decision shall be in writing and mailed or otherwise furnished to the protesting party. The
decision of the Purchasing Director shall be final and conclusive unless the protesting party
delivers a subsequent written notice of appeal to the Purchasing Director within two (2) calendar
days, excluding weekends and County holidays from the date of receipt of the decision. In filing
a written objection to the Purchasing Director's decision, the protestor shall not introduce new
arguments or alter in any other way their protest submission. An appeal of the Purchasing
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Director's decision shall be limited to a review of the grounds set forth in the formal protest, and
no new grounds or arguments will be introduced or considered.
G. In the event of a subsequent appeal pursuant to subsection F, the County Manager shall
determine whether to appoint an independent Hearing Officer to review the formal protest and
the_Purchasing Director's decision. The Hearing Officer's review shall be limited to the grounds
set forth in the formal protest, and shall be for the purpose of determining whether the County's
intended action is arbitrary, capricious, illegal, dishonest or fraudulent. The protesting party shall
have the burden of proof. The Hearing Officer shall consider the formal protest, the Purchasing
Director's decision, and supporting documents and evidence presented at the hearing. In any
hearing, irrelevant, immaterial or unduly repetitious evidence shall be excluded. All other
evidence of a type commonly relied upon by reasonably prudent persons in the conduct of their
affairs shall be admissible whether or not such evidence would be admissible in a trial in the
courts of Florida. The Hearing Officer may grant the motion of any person having standing
under Florida law to intervene in the proceedings. Persons or parties shall have the right to be
represented by counsel in the proceedings, to call witnesses, and present evidence; provided,
however, that the Hearing Officer shall not have the right to compel attendance of witnesses or
to permit or compel any discovery.
The Hearing Officer will have a maximum of 60 days to schedule and conduct a hearing into the
matter and issue a recommended finding of fact and an opinion in writing to the County
Manager or designee for submission to the Board of County Commissioners. Should the
Hearing Officer find in favor of the County, the protesting party pay, in full, the costs of the
Hearing Officer. If the Hearing Officer's recommended decision is in favor of the protesting
party, then the County will assume this cost.
The County Manager's discretion as to whether to appoint a Hearing Officer shall in no way
afford the protestor the right to demand such an appointment or hearing. The decision of a
Hearing Officer on a protesting party's appeal shall be submitted to the Board for its
consideration as part of a final award decision. Nothing herein shall be construed as creating a
right of judicial review of the Hearing Officer's decision, nor shall such decision be binding upon
the Board. Additionally, nothing herein shall be construed as limiting the Board's right to reject
any and all bids or proposals.
H. Decisions of the Purchasing Director and Hearing Officer (where applicable) will be
provided to the protestor and other interested parties prior to the award recommendation being
presented to the Board of County Commissioners. Neither the County Manager's decision nor
the Hearing Officer's recommended decision shall be construed as an award recommendation
triggering additional rights of protest pursuant to this policy. Notwithstanding anything set forth
herein to the contrary, the Board of County Commissioners shall retain the authority to make the
final award decision.
Failure to file a formal protest within the time and manner prescribed by this policy shall
constitute a waiver of the right to protest by any protesting party as defined by subsection "A" of
this policy.
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J. As a condition of filing a formal appeal to the Purchasing Director's initial finding, the
protesting party shall submit a non-refundable filing fee for the purpose of defraying the costs of
administering the protest. The filing fee shall be submitted with the formal protest. Failure to pay
the filing fee shall result in the denial of the protest. The amount of the filing fee shall be as
follows:
Estimated Contract Amount Filing Fee
$250,000 or less $500
$250,000.01 to $500,000 $1,000
$500,000.01 to $5 million $3,000
$5 million or more $5,000
This fee may be modified by Resolution of the Board of County Commissioners.
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