Agenda 02/10/2015 Item #16D3 2/10/2015 16.D.3.
EXECUTIVE SUMMARY
Recommendation to accept a Federal Transit Administration Section 5310 Grant award in the
amount of$541,489, authorize the necessary budget amendments,and approve the purchase of five
paratransit vehicles and radios using those funds.
OBJECTIVE: To leverage federal and state grant funds to purchase five replacement paratransit
vehicles and radios.
CONSIDERATION: The Federal Transit Administration (FTA) has awarded Collier County a FY
2014- 2015 Section 5310 grant in the amount of $541,489 to purchase five replacement paratransit
vehicles and radios. The FTA Section 5310 grant requires a ten percent local match. The County is
required to write a purchase order equaling ten percent of the total cost of the vehicle. The remaining
ninety percent of the total cost for the vehicles is covered by purchase orders written by the Florida
Department of Transportation (FDOT) using the awarded FTA FY 2014-2015 5310 grant money. The
County is required to write a purchase order for the full amount of the radios and will be reimbursed
90%of the total cost of the radios by FDOT using the award.
The paratransit system maintains a capital replacement schedule for vehicles recommended and
scheduled for replacement by Fleet Management. The vehicles being considered for replacement have
met FTA vehicle end of useful life criteria, and are identified in the Vehicle Replacement Plan in the
2014 Transportation Disadvantaged Service Plan. These paratransit vehicles will be purchased in FY15
through the FDOT Vehicle Procurement Program, a State of Florida contract, which assists transit
agencies with technical assistance and guidelines for vehicle procurement. It also provides opportunities
to procure certain transit vehicles at the lowest possible prices using a combination of FY 2014-2015
FTA Section 5310 grant money and local matching money.
Each year the Florida Vehicle Procurement Program (FVPP) assists transit agencies in purchasing
transit vehicles in the most economic way possible. This procurement program is managed by the
FDOT and administered by the Center for Urban Transportation Research. The FVPP contract was
authorized for use by Board action on November 12, 2013, (Agenda item 16E11); this Board action
authorized the County Manager to use State of Florida contracts, agreements and price Lists for the
efficient purchase of goods and services for the delivery of public services, which is consistent with the
County's Purchasing Ordinance.
FISCAL IMPACT: Budget amendments are required to recognize: grant revenue in the amount of
$13,363 for FY 2015 in CAT Grant Fund (428), Project 33410; local match requirement of$54,149 to
Transit Grant Match Fund (429), Project 33410; and, funding over the grant award and match
requirements of$349 to Transportation Disadvantaged (TD) Fund 427, Project 33410. FDOT will fund
$473,977 through the FVPP directly to the vehicle vendor. Local match and overage funds are available
in Fund 427 TD Fund Reserves supported by the annual General Fund transfer.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: That the Board of County Commissioners accepts the grant award, have its
Chair execute the Notice of FTA Section 5310 Grant Award and approve the necessary budget
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2/10/2015 16.D.3.
amendments to recognize additional revenue received from FDOT and for local match and overage
amount necessary for the purchase of five paratransit vehicles and radios.
Prepared by: Trinity Scott,Public Transit Manager,Public Transit&Neighborhood Enhancement
Attachments: Notice of FTA Section 5310 Grant Award
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2/10/2015 16.D.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.3.
Item Summary: Recommendation to accept a Federal Transit Administration Section 5310
Grant award in the amount of$541,489, authorize the necessary budget amendments, and
approve the purchase of five paratransit vehicles and radios using those funds.
Meeting Date: 2/10/2015
Prepared By
Name: Scott Trinity
Title:Manager-Public Transit, Alternative Transportation Modes
11/5/2014 3:42:19 PM
Submitted by
Title: Manager-Public Transit, Alternative Transportation Modes
Name: Scott Trinity
11/5/2014 3:42:21 PM
Approved By
Name: BrilhartBrenda
Title:Procurement Specialist,Purchasing&General Services
Date: 11/24/2014 8:04:16 AM
Name: Markiewiczloanne
Title: Director-Purchasing/General Services, Purchasing&General Services
Date: 11/25/2014 8:09:22 AM
Name: SotoCaroline
Title: Management/Budget Analyst, GMD Construction &Maintenance Admin
Date: 11/25/2014 3:47:06 PM
Name: ArnoldMichelle
Title: Director-Alt Transportation Modes, Alternative Transportation Modes
Date: 11/26/2014 8:11:15 AM
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2/10/2015 16.D.3.
Name: AlonsoHailey
Title: Operations Analyst,Public Services Division
Date: 12/8/2014 1:09:43 PM
Name: TownsendAmanda
Title: Director-Operations Support,Public Services Division
Date: 1/21/2015 2:33:37 PM
Name: OberrathKaren
Title: Accountant, Senior, Grants Management Office
Date: 1/27/2015 12:50:36 PM
Name: CarnellSteve
Title: Administrator-Public Services,Public Services Division
Date: 1/28/2015 8:04:37 AM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 1/28/2015 3:45:04 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/29/2015 1 1:07:52 AM
Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 1/29/2015 2:58:50 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/30/2015 8:51:02 AM
Name: DurhamTim
Title:Executive Manager of Corp Business Ops,
Date: 2/2/2015 8:45:27 AM
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2/10/2015 16.D.3.
NOTICE OF FTA SECTION 5310 GRANT AWARD/FL-16-0039,FY 2014/15
Based on the Agency's Application for Federal Assistance under U.S.C. Section 5310 dated January 15, 2014, on file at
the Florida Department of Transportation,District One, 801 North Broadway Avenue,Bartow, Florida 33830 offices,the
Department hereby makes the following grant award under the U.S.C. Section 5310 Program to:
Collier County Board of County Commissioners
3299 East Tamiami Trail, Suite 103,Naples, FL 34112
As of November 4,2014
Description Total Federal State Applicant or Local
100% 80% 10% 10%
(5 or 6) Small Cutaway Vehicles with 12
foldaway seats $526,641 $421,313 $52,664 $52,664
(5 or 6) Two-way 800mhz communication radios $14,848 $11,878 $1,485 $1,485
$541,489 $433,191 $54,149 $54,149
ACCEPTANCE OF GRANT AWARD
(To be signed by the recipient and returned to the FDOT District Office)
The undersigned accepts the above-described award and:
a) The Recipient reaffirms its assurances to FTA and FDOT as stated in Exhibits F,G and H of its application.
b) The Recipient agrees to use and maintain the grant awarded equipment in accordance with the federal and state
program requirements,and for the services described,in its approved application.
c) The Recipient agrees to comply with all applicable civil rights statutes and implementing regulations.
d) The Recipient agrees to contact the FDOT Contractor,La7ara Stinnette,at the Center for Urban
Transportation Research, Florida Transit Research Inspection and Procurement Services (TRIPS) at 813-974-
0695 to arrange purchase of the above items.
e) The Recipient MUST request purchase of the vehicles/equipment on or before May 15,2015.
f) The Recipient agrees to submit the local matching funds when requested to do so.
g) The Recipient,if it is not a CTC,agrees to submit its Annual Operating Report(AOR)data to the CTC as
requested.
h) The Recipient will forward a copy of its maintenance plan,or a statement regarding its status to Ms. Stephens by
December 30,2014. If it does not have a maintenance plan,it understands that it may request technical assistance
to develop the maintenance plan,and that its maintenance plan is due by April 15,2015.
i) The Recipient will furnish proof of insurance for the vehicle(s)to Ms. Stephens,listing FDOT District One as 1St
Lien Holder and an additional insured,upon receipt of the vehicle.
SPECIAL CONSIDERATIONS:
E-Verify
Vendors/Contractors:
1. Shall utilize the U.S.Department of Homeland Security's E-Verify system to verify the employment eligibility of
all new employees hired by the Vendor/Contractor during the term of the contract;and
2. Shall expressly require any subcontractors performing work or providing services pursuant to the state contract to
likewise utilize the U.S.Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by the subcontractor during the contract term.
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AGENCY:
(Name)
Accepted by: Date
(Signature)
Typed Name and Title:
Agency Federal Employment Identification Number:
Agency Fiscal Year:
FLORIDA DEPARTMENT OF TRANSPORTATION
Award Approved by: Date:
Typed Name and Title: Paul A. Simmons
District Modal Development Administrator
ATTEST A rover7n legality
DWIGHT E. BROCK, CLERK
BY:_ Scott R.Teach,Deputy County Attorney
Hj
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