Agenda 01/27/2015 Item #16J6 Proposed Agenda Changes
Board of County Commissioners Meeting
January 27,2015
Move Item 16D10 to Item 11C: Recommendation to approve the use of the previous awarded
Invitation to Bid 14-6278RR"Aquatic Maintenance Support Services"with Tri-City Pools,Inc for
budget approved capital and operating expenses. (Commissioner Henning's request)
Move Item 16J6 to Item 13A: To provide the Board of
County Commissioners the Clerk of the Circuit Court's
Office regarding Audit Report 2015-1 Library Department —
Cash Review issued on January 21, 2015. (Commissioner
Taylor's request)
Note:
Item 16F5(with approval by Southwest Florida Economic Development Alliance) revise the agreement as
follows:
Article V,MAINTENANCE OF RECORDS
Add paragraph 2 as follows:
"In addition,Alliance shall:
(a) Keep and maintain public records that ordinarily and necessarily would be required by
the public agency in order to perform the service.
(b) Provide the public with access to public records on the same terms and conditions that
the public agency would provide the records and at a cost that does not exceed the cost
provided in this chapter or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer,at no cost,to the
public agency all public records in possession of the contractor upon termination of the
contract and destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored electronically must
be provided to the public agency in a format that is compatible with the information
technology systems of the public agency."
1/27/2015 16.J.6.
EXECUTIVE SUMMARY
To provide the Board of County Commissioners the Clerk of the Circuit Court's Office
regarding Audit Report 2015-1 Library Department — Cash Review issued on January 21,
2015.
OBJECTIVE: To provide the Board of County Commissioners (Board), the issued Library
Department—Cash Review Audit Report 2015-1.
The audit was limited to the Library Department imprest funds. The audit did not include a full
review of cash handling operations.
The objectives of the Library Department — Cash Review Audit were to determine: 1) whether the
cash funds exist, 2) whether internal controls over the cash funds are adequate and if the Department
is properly implementing internal controls, 3) whether imprest fund data is reliable, and 4) whether
custodians, sub-custodians, and cashiers are in compliance with Florida Statute, County policies and
procedures(CMA's), and Department policies and procedures, as applicable to the audited processes.
CONSIDERATIONS: This audit was a routine audit for unannounced cash counts. Site visits were
conducted in August 2014 and September 2014 with continual discussion with management and
staff.
The Final Audit Report was presented to the Board on Wednesday, January 21, 2015 and is available
electronically on the Clerk of Court's website.
Clerk of the Circuit Court's website for published Internal Audit Reports is:
Report:
www.coll ierclerk.com/Images/resource-library/pdf/internal-audit-pdf/2015-
1%20Library%20Department%20-%20Cash%20Revi ew.pdf
GROWTH MANAGEMENT IMPACT:None
FISCAL IMPACT: There may be fiscal implications based on audit findings.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no
legal issues at this time, and requires majority vote for acceptance. -JAK
RECOMMENDATION: The Clerk's Audit Report 2015-1 Library Department—Cash Review be
entered into the record.
Prepared by: Megan Gaillard, Senior Internal Auditor, Clerk of the Circuit Office
Packet Page-1022-
1/27/2015 16.J.6.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16116.J.6.
Item Summary: To provide the Board of County Commissioners the Clerk of the Circuit
Court's Office regarding Audit Report 2015-1 Library Department—Cash Review issued on
January 21, 2015.
Meeting Date: 1/27/2015
Prepared By
Name: GaillardMegan
Title:VALUE MISSING
1/20/2015 10:29:30 AM
Submitted by
Title:VALUE MISSING
Name: GaillardMegan
1/20/2015 10:29:31 AM
Approved By
Name: CarnellSteve
Title:Administrator-Public Services,Public Services Division
Date: 1/20/2015 1:13:56 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/20/2015 3:13:44 PM
Name: FinnEd
Title:Management/Budget Analyst, Senior, Transportation Engineering&Construction Management
Date: 1/20/2015 3:37:05 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 1/20/2015 3:59:43 PM
Packet Page-1023-