Agenda 01/27/2015 Item #16E 1 1/27/2015 16.E.1.
EXECUTIVE SUMMARY
Recommendation to accept the report referencing the sale, scrap and donation, and
disbursement of funds associated with the County on-line auctions held in November
and December 2014 and approve the correction of a minor Scrivener's error in the term of
the award of Request for Proposal 14-6219 Full Service Auctioneer to Atkinson Realty
and Auction, Inc.
OBJECTIVE: To present the results of the recent Collier County surplus property on-line auctions to the
Board of County Commissioners.
CONSIDERATIONS: On October 28, 2014 (Item 16.E.1) the Board of County Commissioners
authorized staff to sell and dispose of surplus asset through on-line auctions, or other alternative disposal
methods.
The auctions generated $66,511.33 in gross revenue. The auctioneer's commission of $5,320.90 (8%)
was deducted from the gross revenue resulting in $61,190.43 in revenues. One hundred fifty six (156)
flip phones were determined to be obsolete and staff request that they be donated to Collier County's
Shelter for Abused Women and Children (501 c3).
Staff is recommending that revenue attributable to distinct legal entities such as the County Water-Sewer
District and Growth Management Division be credited to the appropriate fund accounts for those entities,
that pursuant to 49 U.S.0 5334(h) (4) the net revenues from the sale of transit assets funded by the
Federal Transit Administration (FTA) be credited in accordance with the Office of Management and
Budget (OMB) grant procedures, and that all other revenues be credited to the General Fund. In keeping
with that directive, staff has allocated the new revenue from the sale as follows:
Sum of Sum of Sum of Sum of
Sum of Net Acquisition Auction Auction Collier,
Book Value
Value Sale Price, Commission Revenue
001 $158,208.90 $0.00 $30,101.33 $2,408.11 $27,693.22
101 $2,197.50 $175.80 $2,021.70
102 $147.00 $11.76 $135.24
109 $965.00 $0.00 $76.00 $6.08 $69.92
111 $236.00 $18.88 $217.12
114 $81,434.00 $0.00 $5,450.00 $435.99 $5,014.01
185 $380.00 $30.40 $349.60
321 $344.50 $27.56 $316.94
324 $128.00 $10.24 $117.76
408 $46,331.00 $0.00 $12,195.00 $975.60 $11,219.40
425 $267,668.00 $0.00 $6,800.00 $544.00 $6,256.00
490 $28,579.00 $0.00 $2,626.00 $210.08 $2,415.92
$5,363.60
521 $46,196.80 $0.00 $5,830.00 $466.40
TOTAL $629,382.70 $0.00 $66,511.33 $5,320.90 $61,190.43
Packet Page-514-
1/27/2015 16.E.1 .
The on-line auctions included buses and vehicles, cellular telephones and devices, and miscellaneous
other equipment included as part of Attachment A.
Staff is also requesting that the Board approve the correction of a Scribner's error in the term of the
agreement in the award of Request for Proposal 14-6219 Full Service Auctioneer to Atkinson Realty and
Auction, Inc. The solicitation for auctioneering services was approved by the BCC at the September 9,
2014 meeting as agenda item 16.E.5. The Executive Summary, under the considerations section,
incorrectly stated the term of the agreement as one (1) year with three (3) one year renewal options.
However, the solicitation stated that the term of the agreement was to be two (2) years with three (3) one
year renewal options.
Staff believes it is necessary to correct the board approved term, and match it to the original Request for
Proposal, so that the contractor is bound by the advantageous commission rate provided to the County
for a period of two (2) years. If left as is, the County may risk an increase to the commission rate after
one (1) year. The previous auction contract allowed for a commission rate of seventeen (17) percent [for
gross revenues], while this new agreement provides for a sliding commission rate of between six (6) and
sixteen (16) percent based on gross income.
FISCAL IMPACT: The auctioneer's commission was paid from the auction gross revenue; net sales
revenues minus pre-auction expenses are returned to the general, enterprise or grant fund that paid for
the acquisition of the asset (if required by the grantor agency). See information above.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact in approving this
Executive Summary.
RECOMMENDATION: That the Board of County Commissioners accepts the report referencing the
sale, scrap and donation, and disbursement of funds associated with the County on-line auctions held in
November and December 2014 and approves the correction of a minor Scribner's error in the term of the
award of Request for Proposal 14-6219 Full Service Auctioneer to Atkinson Realty and Auction, Inc.
Prepared By: Tracey Payne, Procurement Operations Manager
Attachments:
• Attachment A–Collier County Surplus Sale Items
• Executive Summary 10/28/2014 Item 16E1
• Executive Summary 9/9/2014, Item 16E5
• The Shelter for Abused Women and Children Email and 501 c3 Determination Letter
Packet Page-515-
1/27/2015 16.E.1 .
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.1.
Item Summary: Recommendation to accept the report referencing the sale, scrap and
donation, and disbursement of funds associated with the County on-line auctions held in
November and December 2014 and approve the correction of a minor Scrivener's error in the
term of the award of Request for Proposal 14-6219 Full Service Auctioneer to Atkinson Realty
and Auction, Inc.
Meeting Date: 1/27/2015
Prepared By
Name: MarkiewiczJoanne
Title: Director-Purchasing/General Services,Purchasing&General Services
12/23/2014 7:01:00 AM
Submitted by
Title:Director-Purchasing/General Services,Purchasing&General Services
Name: MarkiewiczJoanne
12/23/2014 7:01:02 AM
Approved By
Name: PayneTracey
Title: Manager-Procurement,Purchasing&General Services
Date: 12/24/2014 2:49:11 PM
Name: pochopinpat
Title: Administrative Assistant, Administrative Services Division
Date: 1/5/2015 9:11:02 AM
Name: MarkiewiczJoanne
Title: Director-Purchasing/General Services,Purchasing&General Services
Date: 1/16/2015 6:52:48 AM
Name: pochopinpat
Title:Administrative Assistant, Administrative Services Division
Packet Page-516-
1/27/2015 16.E.1.
Date: 1/16/2015 9:34:34 AM
Name: PriceLen
Title: Administrator-Administrative Services,Administrative Services Division
Date: 1/20/2015 8:44:18 AM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 1/20/2015 10:39:29 AM
Name: OberrathKaren
Title:Accountant, Senior,Grants Management Office
Date: 1/20/2015 1:20:41 PM
Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 1/20/2015 2:12:11 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/21/2015 8:25:30 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 1/21/2015 11:01:48 AM
Packet Page-517-
1/27/2015 16.E.1.
x aa s ° s a l x § i i & s i zs N
11111111111111* �Is s
1f1 Ji ! AF 3 3741 1;, s1 e,N 41 lig,15
T8 S° RA S as mS 8 8 8 g8 SST
Iii S °S 8882222$$$874X8 8888 8 8888 °8
sr PRRNN°ea N •AN° 8
II 111111111 _= S8 8 888 8 88 8 8 S 88a
:°: N 88: :: ff : : ! » "
OD 03 CO 0 N
11 IELS®®®CI®° ccS F e E. E 8 —
1
II 8 S 8 88 8— 8 8 88 8 8888 S°
111 , I 11111111
IiiIIIlU
_ 8 S ,8a 8 J 8 88 885 SS°
8 . 8 As R 8 8a fR
11F111111111111 —» — ae — —J » �-
Iltil ELLJJJLI■III — — m A 4 e
s
m
101 ix 111 !I!° • $ N I !-
U) II z m a $ii
1111111111 ... ,°� N z S N N N N m N Q I‘.:,
S^ e
6 N N N N N m o J J P W Q4 V w LL
2
• O W g' m p z W -2 o O a
KC K -2 W tt K E
2 N
Q • w
1 :°‘!:
� � O O w O
>¢ F zLL
0 NZ - - " m>f m i ZN �'w
u'I ,1",", Z W 5'W U aOU W w W 0O2 009(001 OJ 0>
Y 00 Z 0 Z Ny rFW 0 Z Z W O O - NFQ
1.EE 2 O 2 O O 2 0 IYy. O O O pw� LL
a x i x x Wa x 6',T, x x x 02 wLLw w. „R<
>. _. _ ¢6: _ ca9N>' _ _ °wm o<a$a N3�
adMiliilUm H — II m S I o 4111111a II g g
Io 4 •4 4 4 0 o 4 0 o g
W !IIIIIIIII> • > > > > a > 55: > > > 8 *, U. N
a F
W m8 w Y Z
Y d
W .w N U
F 0 0 0 0 - Y p
0..�• y Ndtl .9 yj W.,.
• �• . W ui w¢ > > O > O
i g mui ° _r r o . m = gw. . 1 a IV
N- 0 g N`-m 223 i^; row w .w N r _ w :-w w 2 0 ya w w y. .g g
N' O y Z•n^°Saz^d-_,n ZZ Z "Z Z N N
¢ O” -O .- .00 O _O O 26 m N p O y
2. 6 x„".� x•°oe f?F'F� x x°�x x Packet Page -518-� < < W
ate- a�� as a--a: a- N. a a E' . f
E -mNm m I'N.. m
1/27/2015 16.E.1.
EXECUTIVE SUMMARY
Recommendation to approve the sale and disposal of surplus assets per Resolution 2013-095.
OBJECTIVE: To lawfully dispose of County property that is obsolete, uneconomical or inefficient and
serves no useful business purpose to County operating departments.
CONSIDERATION: Staff has identified two fixed route buses that, in accordance with the Federal Transit
Administration (FTA) guidelines, have reached the end of their useful life. The buses were purchased in 2004 with
federal funds and because they exceed their useful life, were replaced in June 2014. Staff have consulted with and
notified FTA of the intent to sell the surplus buses as there is no other need at the County for the buses or parts.
Additionally, the Fleet Department has approximately fourteen (14)vehicles and pieces of equipment that were not
available prior to the County's auction in March 2014. The estimated revenue value [through an auction] of the two
(2) buses ($2,700 each), 10 vehicles ($1,000- $2,000 each) and four (4) miscellaneous pieces of equipment ($1,000)
is twenty thousand ($20,000) dollars based on historical data.
The buses, vehicles and equipment would typically be sold with other vehicles during the County auction in March
2015 but the Collier Area Transit (CAT) facility on Radio Road will be going through major construction with
site work beginning in September, limiting the yard space available for storage. There are additional space
limitations at the Fleet Department; therefore, it is necessary to dispose of these vehicles and equipment as soon
as possible rather than waiting for the County auction.
In addition to the items listed on Attachment-A, staff is:
• Requesting approval by the Board to add additional surplus items received subsequent to the approval of
this Agenda Item for sale in the auction; and
• Requesting approval to accommodate requests for donations received from other government entities or a
legitimate Florida Non Profit 501 (C) (3) organization prior to the auction.
Staff plans on utilizing an on-line auction through the services of the current auctioneer to dispose of these assets.
If adequate bids cannot be obtained, staff may utilize alternative disposal methods such as traditional auction,
sealed bid, etc.
FISCAL IMPACT: Revenue from the sale of the revenue estimated at$20,000 will be deposited according to the
cost center that originally purchased the equipment and a future agenda item will be brought to the Board to
recognize and approve the revenue. Proceeds from grant funded assets will be booked in accordance with the
grantors requirements.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board
approval.—SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact as a result of this executive
summary.
RECOMMENDATION: That the Board of County Commissioners approves the sale and disposal of surplus asset
per Resolution 2013-095.
Prepared by:Tracey Payne, Procurement Manager, Purchasing Department
Attachment A:Vehicle and Equipment List
Packet Page-519-
1/27/2015 16.E.1 .
0
U)
co
co N
w
O
Y Y J O
.--. Z o_
12 cn O
w — Q
j
0 J J p O 2 g U U
Z o5 H o6 H co 0 Z Z Z Z
QCO y U) C] U) Cp F- I-
> > Q w co-N CD 0 0 0 O
m w m m m mm CC mZZ
O O U) O O d' N O d' O CD U)cc
E F N - O� 0 0 CO CO CO (D R O) _ = Q
K
a2 CO N N. N- N 0 N N N N 0 7 O Z
,_co O
a °
Q
0) m in v) m rn c v al
W 000 (CO n CD o 0 o CD O co co W W W W
-0 (O CO N co CO o- C- 01 O N Z Z Z Z
I-:. rn Uo u) u) C- ti v - v 0 0 0 0
}.. 2 n CO CO O) c,-;, O O C- !r- C Z Z Z Z
co 0) O 0) CO CO 0) O) CO Co 0)
CO N V 0 u, O N N a 00) O 0
N
W M o 0 o co a CO CO c o CO O
co co o o N 0 N 0 N O V
U Q Z Q
Q W U a s C] m CO o
Z = ti N (an ~ v co co r CL (n
Z o m (o ao (o (n ti o °) N. co
C0 > lA
Q C- CO a a N cri 0 N N ctrl (¢.) :'-C .
N S Z Z S W w o w
ZQr. >
�:': U LL U w w Ow m w w 0 2 se C -i
W
Z O
M 0 m
W 0 CO m CO m p
cc w
K O'..., 00 0 0 �. w m O W
< F- H
m W W DUJ N
} (n N O Q Q Z Q W W E 7, u) co U U U W C
> p'
Z — co = O O J 2 m Z O O •-
W W n: = 7 a v Z Z , Q Q J d m W co
Q co CI Q Q CO d d Ia- Q Q O a
O X 0 0 0 CO < F- o
Q _U U F- F- F- U Q Q Q O O p N m Q
I- LIJ_ g co w w w ( U O - ce r H co ft < v
W > 2. H '� cc K cc w cc cc Z < < 0 J Q W V
W H X W W W CC W W MUUU XYJ
c0 W
LL Q 0 m ZZ QZ QZ a Z Z IE (On Lo (On w J Q
>' (D 2 2 R' U I m U) W W W C� 2 O x
p OJ C] p C] C] U 0 oop ( YZa
m p_ m m m m w w W m ct m Q
0 IX 0 0 0 0 cc cc000 W y > <
-
O h O O O a O a 0 0 0 0 0 U
QQ QQ
N N N N N N N N N N N N D U)
O O co Co O CD (O CO O O a N O N CO
U O (O M M Co V M CO C A N O _ N M
n W co V co co CO N co CO Lo )n M
N N CO CO
Q CL co R co co CO N CO CO 0 (0 )o CO N to (0
.- N 1- r' N
I- O O NO O CO O O V O N
0 CD CO _ _ O O
0- O CO CO CO CO •ct co co V V N co N co
W co V (O co co N co co (0 co co N V co co
0 co R co co CO N CO CO (n U) v) CO N 0 U)
N N N
CO CO
* O C-
n 0 O 0) R 0 C- ((') N 00 0)
0- O O N O I� N N V O O O O
O O O O O O_ N N O O O O 01 O O N
W O N O O o O o 0000 ,,- C O O O
N 0 N N N N N N N N N O '- 0) 0) N
Y 0 0 0 Z Z Z
Y
0 0 0 0 0 U) U) CA W W W
7 0 CC CC CC W W W 2 2 2
cc cc H H H U) u) u) p_ D_ CL
m m m
2, } Y Y Y 0 cc co C UW) CW'1 W
0 J J 0 0 0 CC O U) co U) U) U)
en I— C o a o ~ z QQ 000
co p
U W W W W U) U) Z Z Z
v v F- F- I- = U U U > > > u) g g g
N N < < Q W W W W O O O W W W
m5 5'CA LA CA -2 co W222 JWWW°jOjO O O W a QWQaaa § - 2c U U
U 2 o_ o_ o_ U U U F—
E
N (O V u) (o h co 0) O — N CO Nt 0 (o
y Packet Page-520-
1/27/2015 16.E.1 .
9/9/2014 16.E.5.
EXECUTIVE SUMMARY
Recommendation to award Request for Proposal 14-6219 Full Service Auctioneer
to Atkinson Realty and Auction, Inc.
OBJECTIVE: To hire a firm to conduct annual on-site auctions and on-line auctions for the
disposal of County surplus property.
CONSIDERATIONS: Request for Proposal (RFP) 14-6219 for auction services was posted on
April 24, 2014. One hundred and thirteen (113) email announcements were sent; twenty four
(24) solicitations were downloaded; and, three (3) proposals were received by the due date of
May 22, 2014. On June 16, 2014 the selection committee met; after deliberations, the
committee ranked the companies that provided both on-line and traditional services (two firms
submitted proposals for both on-line and traditional auction services: Atkinson Realty and
Auction Inc and Garner and Associates Auctioneers. On August 12, 2014, the Selection
Committee reconvened to rank the three companies (Atkinson Realty and Auction, Garner &
Associates Auctioneers and Interschola who offered Internet Services). The committee
unanimously selected Atkinson Realty and Auction, Inc., by consensus, to perform traditional
and Internet auctions for an initial one (1) year with three (3) one year renewal periods.
Atkinson Realty and Auction Inc. had a similar contract in place with the County for the previous
four years at a seventeen (17%) percent commission rate, and performed satisfactorily.
Atkinson Realty and Auction, Inc. offered the County the following rate structure in their
proposal:
Auction Gross Sales Atkinson's
Commission Rate
Less than $5,000 .06
$5,000– 100,000 .08
Above $100,000–250,000 .10
Above $250,000–500,000 .14
Above $500,000 .16
Staff recommends the award of RFP 14-6219 Full Service Auctioneer to Atkinson Reality and
Auction, Inc.
FISCAL IMPACT: Historically, the annual gross income for Collier County auction sales has
been approximately $300,000 on average for the past three (3) years. The auctioneer
commission is paid from the gross auction revenues, and, net sales revenues are returned to
the General Fund or Enterprise Fund that paid for the acquisition of the asset.
GROWTH MANAGEMENT: There is no impact to the Growth Management Plan related to this
action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
RECOMMENDATION: That the Board of County Commissioners approves the award of
Request for Proposal 14-6219 Full Service Auctioneer to Atkinson Realty and Auction, Inc.
PREPARED BY: Tracey Payne, Procurement Operations Manager
Packet Page -2202-
Packet Page-521-
1/27/2015 16.E.1.
From: Rebecca Thomason
To: Markiewiczloanne
Subject: The Shelter 501 c 3
Date: Tuesday,December 16,2014 9:50:11 AM
Attachments: jmaae001.ona
jmaae002.oif
imaae003,aif
jmage004.onq
jmaae005.onq
)RS Determination Letter.odf
$01(c)(3).odf
Hi Joanne,
We would be thrilled to receive the phones that you have. I have attached our tax info. If you need
anything else please let me know.
Thank you!
Rebecca Thompson
Stewardship Manager
The Shelter for Abused Women & Children
(239) 775-3862
www.naolesshelter.orq
"To Prevent. To Protect. To Prevail"
f®1
Join Our Email Newsletter List
For Email Newsietrsrs you can trust
twitter facebook
I� Imo)
This e-mail contains information that is confidential and may be privileged. It is intended only for the addressee(s)named above. If
you receive this e-mail in error,please do not read,copy,or disseminate it in any manner.Any disclosure,copying, distribution, or use
of the contents of this e-mail is prohibited. Please reply to this message immediately by informing the sender that the e-mail message
was misdirected.After replying to this e-mail, erase it from your computer system.Your assistance in correcting this error is
appreciated.
Confidential 24-hour crisis hotline: 239.775.1101
Packet Page-522-
1/27/2015 16.E.1 .
IRS Determination Letter
Packet Page-523-
1/27/2015 16.E.1.
Internal Revenue Service Department of the Treasury
P.O. Box 2508
Cincinnati, OH 45201
Date: February 16. 2013 Person to Contact:
Mr. Schatz
1000196497
THE SHELTER FOR ABUSED WOMEN & Toll Free Telephone Number:
CHILDREN INC 877'829'5500
PO BOX 1D1O2 Employer Identification Number:
NAPLES FL 34101-0102 59-2752895
Dear Sir or Madam:
This is in response to your January 23, 2012 request for information regarding your tax-exempt status.
Our records indicate that you were recognized as exempt under section 501(c)(3) of the Internal Revenue
Code in a determination letter issued in March 1987.
Our records also indicate you are not a private foundation within the meaning of section 509(a) of the Code
because you are described in section 509(a)(1)& 170(b)(1)(A)(vi)
Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, bmacieo. devises,
transfers, orgi�Sio you or for your use are dedunbb|efor Federal estate and g�t tax purposes'if they meet the
applicable provisions of sections 2055, 2106, and 2522 of the Code.
Please refer to our website vmww.irs oov/eo for information regarding filing requirements. Specifically, section
6033(j) of the Code provides that failure to file an annual information return for three consecutive years results
in revocation of tax-exempt status as of the filing due date of the third return for organizations required to file.
The /R8 maintains a list on our website of organizations whose tax-exempt status was automatically revoked
under section 6033 (j)of the Code.
If you have any questions, please call us at the telephone number shown in the heading of this letter
Sincerely,
�y��~�)�
~/v"/ , v^ _
Cindy Thomas
Manager, Exempt Organizations
Determinations
Packet Page-524-
1/27/201516.E.1 .--
04/os/I2
FtO?lDA DR-14
Consumer's Certificate of Exemption
R.04/11
Issued Pursuant to Chapter 212,Florida Statutes
DEPARTMENT
OF REVENUE
•r b'?bieu,c pay ) --rCc•
85-80126336690-9 03/31/2012 03/31/2017 "0
Certificate Number Effective Date Expiration Date � ".. �:�..;
This certifies that 42y�
THE SHELTER FOR ABUSED WOMEN £ w° �` . ,? >t
AND CHILDREN INC 11,„44"'
f r r . f �t
PO BOX 10102 u `{ wwftc z }. ,yam a
NAPLES FL 34101-0102
is exempt from the payment of Florida sales and use tax on real property rented,transient rental pm'{ 'it fbnted,tangible
personal property purchased or rented, or services purchased.
FLOrIDA DR-14
Important Information for Exempt Organizations R.04/11
tti
DEPARTMENT
OF REVENUE
1. You must provide all vendors and suppliers with an exemption certificate before maidng tax-exempt purchases.
See Rule 12A-1.038,Florida Administrative Code(F.A.C.).
2. Your Consumer's Certificate of Exemption is to be used solely by your organization for your organization's
customary nonprofit activities.
3. Purchases made by an Individual on behalf of the organization are taxable, even If the individual will be
reimbursed by the organization.
4. This exemption applies only to purchases your organization makes. The sate or lease to others of tangible
personal property,sleeping accommodations,or other real property is taxable. Your organization must register,
and collect and remit sales and use tax on such taxable transactions. Note: Churches are exempt from this
requirement except when they are the lessor of real property(Rule 12A-1.070, F.A.C.).
5. It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no
circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for
payment of the sales tax plus a penalty of 200% of the tax,and may be subject to conviction of a third-degree
felony. Any violation will require the revocation of this certificate.
B. If you have questions regarding your exemption certificate, please contact the Exemption Unit of Account
Management at 800-352-3671. From the available options, select'Registration of Taxes,"then'Registration
Information,"and finally"Exemption Certificates and Nonprofit Entities." The mailing address is PO Box 6480,
Tallahassee, FL 32314-64.80. .
•
Packet Page -525-
•