Agenda 01/27/2015 Item #16D 4 1/27/2015 16.D.4.
EXECUTIVE SUMMARY
Recommendation to approve Second Amendment to the State Housing Initiatives Partnership
Program Subrecipient Agreement with Centro Campesino Farmworker Center, Inc. and to
recognize a four month extension of the expenditure deadline on Fiscal Year 2011/2012 granted
from the Florida Housing Finance Corporation.
OBJECTIVE: Provide a housing rehabilitation program to eligible homeowners throughout Collier
County.
CONSIDERATIONS: On July 7, 1992, the Florida legislature enacted the William E. Sadowski
Affordable Housing Act to provide additional funding to local communities to promote and advance
affordable housing initiatives. Funds are generated through documentary stamp tax on real estate
transactions.Under the State Housing Initiatives Partnership(SHIP)program, Collier County and the City
of Naples receive funds from the State of Florida through the Florida Housing Finance Corporation to
undertake eligible activities as outlined in the Board adopted Local Housing Assistance Plan.
There are two actions recommended in this executive summary.
SHIP Subrecipient Agreement:
On June 24, 2014, Item 16D1, the Board approved an agreement with Centro Campesino Farmworker
Center,Inc. for the administration of an Owner Occupied Rehabilitation Program under the State Housing
Initiatives Partnership(SHIP)Program. The project will benefit low and very-low income Collier County
homeowners with necessary repairs to their dwelling. Homeowners must occupy their home as their
primary residence in order to qualify for assistance.
The Board approved the First Amendment to the Subrecipient Agreement at the July 22, 2014 Absentia
meeting and ratified at the regular Board of County Commissioners meeting of September 9, 2014 (Item
16F1).
The Second Amendment to Subrecipient Agreement recommends the following;
• Amend the Budget Narrative (Exhibit B) of the agreement to include an inspection fee to
component two of budget line item description to allow for inspection payment and to extend
Fiscal Year 2011/2012 expenditure date. The inspection compensation is for those instances
whereby the rehabilitation inspection results in determination by the inspector that work
requested is not necessary rehabilitation; but, rather, the homeowner has simply failed to conduct
routine maintenance. The expenditure deadline for FY 11/12 funding is requested to be extended
per the below explanation; and
• Amend Exhibit C, D and E of agreement to include inspection fee as part of delivery fee to
subrecipient and to make technical revisions; and
• Reflect departmental name change
The proposed modification has no change to the total funds awarded to the subrecipient or to the project
budget.
SHIP expenditure extension acceptance:
On April 10, 2014, Community and Human Services (CHS) was granted an expenditure extension from
the Florida Housing Finance Corporation(FHFC)for Collier County's FY 11/12 SHIP funding from June
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30, 2014 to December 31, 2014. This extension allowed staff time to enter into a subrecipient agreement
with an outside organization to administer a residential rehabilitation program under the SHIP program.
The six month extension was granted and also approved by the Board on June 24,2014,Item 16D1.
On December 12, 2014, staff requested an additional 120-day extension to April 30,2015 to the SHIP FY
2011/2012 program funds to provide for additional time to expend all funds; this request was granted by
FHFC on December 16,2014.
FHFC does not require the Board Chairman to sign a document for the extension to take effect.
FISCAL IMPACT: The proposed action described in this executive summary has no new fiscal
impact.The funding source for the grant is the Florida Housing Finance Corporation. Funds are budgeted
within SHIP Grant Fund 791,Project 33198, 33222, and 33258.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval.-JAB
GROWTH MANAGEMENT IMPACT: Acceptance and implementation of this amendment will
further the Goals, Objectives, and Policies within the Housing Element of the Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to execute Second Amendment to the subrecipient agreement with Centro Campesino
Farmworker Center, Inc.
Prepared by:Priscilla Doria, Grants Coordinator, Community and Human Services
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.4.
Item Summary: Recommendation to approve Second Amendment to the State Housing
Initiatives Partnership Program Subrecipient Agreement with Centro Campesino Farmworker
Center, Inc. and to recognize a four month extension of the expenditure deadline on Fiscal Year
2011/2012 granted from the Florida Housing Finance Corporation.
Meeting Date: 1/27/2015
Prepared By
Name: DoriaPriscilla
Title: Grants Coordinator, Community&Human Services
12/24/2014 9:35:01 AM
Approved By
Name: KushiEdmond
Title:Accountant, Community &Human Services
Date: 12/30/2014 9:36:39 AM
Name: Bendisa Marku
Title: Supervisor-Accounting, Community&Human Services
Date: 12/30/2014 10:10:32 AM
Name: TownsendAmanda
Title:Director-Operations Support, Public Services Division
Date: 1/7/2015 4:30:19 PM
Name: GrantKimberley
Title: Director-Community and Human Services, Community&Human Services
Date: 1/7/2015 6:09:52 PM
Name: AlonsoHailey
Title: Operations Analyst,Public Services Division
Date: 1/8/2015 1:52:45 PM
Name: SonntagKristi
Title:Manager-Federal/State Grants Operation,Community&Human Services
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Date: 1/9/2015 5:15:14 PM
Name: RobinsonErica
Title:Accountant, Senior, Grants Management Office
Date: 1/15/2015 11:03:20 AM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 1/16/2015 1:10:15 PM
Name: CarnellSteve
Title:Administrator-Public Services,Public Services Division
Date: 1/17/2015 10:09:3 5 AM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 1/21/2015 9:43:06 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/21/2015 9:57:03 AM
Name: IsacksonMark
Title: Director-Corp Financial and Mngmt Svs, Office of Management&Budget
Date: 1/21/2015 10:42:30 AM
Name: OchsLeo
Title: County Manager,County Managers Office
Date: 1/21/2015 11:26:14 AM
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Co -per County
,.-og•mmtke..,---N,...ai,,„.„
Public Services Division
Community & Human Services
December 12, 2014
Terry Auringer
Florida Housing Finance Corporation
North Bronough Street, Suite 5000
Tallahassee,Florida 32301
RE: SHIP Expenditure Extension Request FY11/12
Dear Ms. Auringer:
On. April 10, 2014 FHFC granted an extension to our SHIP FY 2011/2012 program funds to
December 31, 2014 ($250,000 unspent). At that time Collier had embarked on the development
of a SHIP rehabilitation program and we were anticipating expenditure of the extended funds by
December 2014. We previously provided the agreement with our rehabilitation partner
demonstrating the commitment of the funds.
Collier County is happy to report our single family rehabilitation program is in full swing. We
have the remaining SHIP FY 2011/2012 allocation committed as follows:
• 13-applicants income qualified and approved for rehab assistance
o 5-currently under contract and repairs being completed to home
o 4-currently out to bid
o 4-currently awaiting the initial inspection (3-very low income; 1-low income)
$ 84,924 - SHIP funds currently under contract($27,269-very low; $57,655-low)
$ 78,500 -Estimated bid amounts for projects out to bid ($63,500-very low; $15,000- low)
$ 16,342 - Project delivery cost owed to subrecipient
$ 70,234 - Estimated SHIP funds to be committed to the 4 new referrals awaiting inspection (and
associated project delivery)
$250,000 -Total funds for in-progress/qualified projects
We had fully anticipated meeting the December extension date, and as is evidenced above, a
great deal of effort has been made in attempt to reach that goal. Based on this evidence, we are
respectfully requesting an additional 120-day extension to April 30, 2015. This will allow us to
complete and expend the projects outlined above in a compliant manner. We would very much
appreciate the opportunity to expend these funds, rather than have them revert. Now that the
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program is fully operational, we will also follow through on expending the full contract on a
timely basis.
Should you have any questions, please feel free to call me.
I may be reached by phone at(239) 252-6287 or email at KimberleyGrant.colliergov.net.
Thank you very much for your time and consideration.
Sincerely,
Kimberley Grant, Director
Cc: Kristi Sonntag, Manager Federal/State Grants
Priscilla Doria, Grant Coordinator
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From: Terry Aurinaer
To: GrantKimberlev;poriaPriscilId
Subject: Collier FY 11/12 Extension
Date: Tuesday,December 16,2014 8:58:27 AM
Extension Request for Expenditure of SHIP Funds for Fiscal Year 2011/2012
Dear Ms. Grant:
The Florida Housing Finance Corporation is in receipt of your correspondence dated
December 12, 2014 requesting an extension of the expenditure deadline for the SHIP
Allocation for Fiscal Year 2011/2012.
According to Rule 67-37, which governs the SHIP program, exceptions to the timeframe,
are allowable under certain conditions, as detailed below:
The funds deposited to the local housing assistance trust fund must be spent within twenty-
four months from the end of the applicable State fiscal year. Exceptions to this time frame
must be approved by a majority vote of the Review Committee on a case-by-case basis.
Exceptions will only be granted for good cause. Examples of good cause are natural
disasters, requirements of other State agencies, adverse market conditions, and
unavoidable development delays. Adequate documentation must be presented to the
Review Committee before an extension will be granted, e.g.,project status, work plan and
completion schedule, commitment of funds, etc.
Florida Housing believes that your current situation warrants an extension based on the
reasons presented in your correspondence. Therefore, your deadline to expend funds for
the 2011/2012 fiscal year is extended by an additional four (4) months. The new deadline
is April 30, 2015. We do stipulate, however, as a part of this extension, when requested,
the County provide the Corporation a written update outlining the status of the current
spending.
Please keep in mind that you are still required to submit an annual report on September
15, 2014.
The Corporation commends your continuing efforts to benefit the citizens of Florida
through the SHIP program. If we can be of assistance to you in the administration of your
SHIP Program, please don't hesitate to contact us.
Robert Dearduff
SHIP Administrator
Let me know when you are ready to submit, I will need to "code" your report to allow you
to submit with funds in an encumbrance state.
Thanks—
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`Ferry 3-L .A1dringer SHIP Program Financial Manager
terry.auringer(afloridahousing.orgl p. 850.488.4197 I f. 850.488.9809
Visit our website at www.floridahousing.org.
Florida has a broad and inclusive public records law. This e-mail and any responses to it should be considered a
matter of public record.
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Grant- SHIP FY 2011-2012
SHIP FY 2012-2013
SHIP FY 2013-2014
Activity: - Owner-Occupied
Rehabilitation Program
Subrecipient: - Centro Campesino-
Farmworker Center,Inc.
DUNS#- 173849191
CSFA#-52.901
SECOND AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
CENTRO CAMPESINO-FARMWORKER CENTER,INC.
THIS AGREEMENT is made and entered into this day of
2015, by and between Collier County, a political subdivision of the State of Florida,
("COUNTY" or "Grantee") having its principal address as 3339 E. Tamiami Trail, Suite 211,
Naples FL 34112, and "Centro Campesino-Farmworker Center, Inc." a private not-for-profit
corporation existing under the laws of the State of Florida, having its principal office at 35801
SW 186`h Avenue, Florida City,Florida 33034-5508
WHEREAS, on June 24, 2014, Item 16D1, the COUNTY entered into an Agreement
with Subrecipient to administer the State Housing Initiatives Partnership Program (SHIP)
Owner-Occupied Rehabilitation Program("Agreement").
WHEREAS, on September 9, 2014, Item 16F1, the COUNTY approved the first
amendment to the Agreement.
WHEREAS, the Parties desire to amend the Agreement to modify Exhibit B, the Budget
Narrative, to add inspection fee to Project Component Two of Line Item Description, allow for
inspection payment,and make related modifications to Exhibits C, D, and E.
WHEREAS, the Parties further desire to amend the Agreement to extend expenditure
deadline granted by the Florida Housing Finance Corporation for Fiscal Year 2011/2012 funds to
April 30, 2015.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
Words Str-ueleugh are deleted; Words Underlined are added
* All references to Housing, Human and Veteran Services(HHVS)throughout agreement shall
now read Community and Human Services (CHS).
* * *
Amendment#2 SHIP-Owner Occupied Rehabilitation
Centro Campesino Farmworker Center, Inc,
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V. AGREEMENT AMOUNT
The budget identified for the Project shall be as follows:
Line Item Description Total SHIP Funds
Project Component One: Rehabilitation to owner- $ 770,100.00
occupied units.
Project Component Two: Project $85,600*not to execcd
Delivery/Inspection Fee for cntirc grant
$856,000.00
TOTAL S-8-564100A0
EXHIBIT B
BUDGET NARRATIVE
OWNER OCCUPIED REHABILITATION PROGRAM
The total SHIP allocation to SUBRECIPIENT for the Owner-Occupied Rehabilitation Program
shall be $856,000.00.
Sources for these funds are as follows:
Fiscal Yea„g Yfi 4 � � a R n K i
ReF''L
� n", e AIrl�n 4* t o £
a. F� s >FG rer 4
fY'
2011-2012 $25,000* $22--57000 $250,000 1213112011..
4/30/2015
2012-2013 $12,600* $113,100 $126,000 4/30/2015
2013-2014 ;18,000* $132,000 $480,000 7/31/2015
0l 80 s . $8 6, ,4.y,
If SUBRECIPIENT determines during the initial inspection of a home that the property is not
eligible for rehabilitation or if the homeowner post inspection and prior to bid
construction/award withdraws from rehab program a fee of$250.00 per home shall be paid to the
SUBRECIPIENT. If SUBRECIPIENT determines that rehabilitation is required a project
delivery fee of 10% of the total rehabilitation award but no less than $1,000 shall be paid for
each completed unit for total compensation to the SUBRECIPIENT. not to exceed $15,000 for
FY11 12; $22,600 for FY 12 13; $18,000 for FY 13 11. Associated work to perform technical
and administrative work involving the construction and renovation of residential properties is
included in the inspection fee or the project delivery and shall not also be reimbursed.
* * *
Amendment#2 SHIP- Owner Occupied Rehabilitation
Centro Campesino Farmworker Center, Inc,
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EXHIBIT C
DISBURSEMENT SCHEDULE
1. Upon satisfactory expenditure and with satisfactory completion of each unit rehabilitated,
funds will be released in accordance with 2.A. below.
2. Submission of Exhibit"E"-Request for Payment to include all supporting documentation;
A. Rehabilitation
Proof of completion of the repairs identified in the work write-up, as evidenced
by the following:
• Certificate of occupancy or hard cards showing County building official
approval of work requiring County permit(if applicable);
• A copy of the release of liens;
• A copy of the invoice submitted to the Subreeipient SUBRECIPIENT
by the contractor;
• A copy of the check paid to the contractor (or copies of checks paid to
subcontractors)by the SUBRECIPIENT;
• Project Pictures(before and after);
• Schedule of Values.
B. Property determined not eligible for rehabilitation
• Inspection report prepared by SUBRECIPIENT determining unit ineligible
for rehabilitation.
• Documentation of withdrawal from homeowner
**Remainder of page intentionally left blank**
Amendment#2 SHIP- Owner Occupied Rehabilitation
Centro Campesino Farmworker Center, Inc,
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EXIIIBIT D
REPORTING REQUIREMENTS
OWNER-OCCUPIED REHABILITATION PROGRAM
Contract Period State Date: June 24, 2014
Contract Period End Date: September 30, 2015
Type of Report Period Covered/Supporting Documents Date Due
1. Monthly Period covered by the previous month. By the 15th of the
Progress Report following month.
• Exhibit"F"- Monthly Progress Report
Other:
• Listing of any special issues or items of concern
to SUBRECIPIENT relating to the Rehabilitation.
2. Financial& • Copy of Annual Audit 180 days after end of
Compliance • Exhibit"G"-Annual Audit Monitoring Report fiscal year
Audit
3.Invoice Upon final completion of
• Exhibit"E"-Request for Payment rehabilitation to a unit or
upon determination of
unit not eligible for
rehabilitation or
homeowner withdrawal
**Remainder of page intentionally left blank.
Amendment#2 SHIP- Owner Occupied Rehabilitation
Centro Campesino Farmworker Center, Inc,
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EXHIBIT E
REQUEST FOR PAYMENT
Sub recipient Name: Centro Campesino-Farmworker Center, Inc.
Sub recipient Address: PO Box 343449, Florida City, FL 33034
Project Name: Owner- Occupied Rehabilitation Program
SHIP FILE# Henteewn Property Address:
Total Inspection Fee: $
Total Rehab Cost Requested: $
Total Project Delivery Requested $ (10%of total rehab cost
but no less than$1,000)
Total Invoice Cost Requested: $
Check documents provided with request for payment;
Invoice from Contractor
Cleared Check and/or Bank Statement
— Waiver of lien Release
Schedule of Values
Certification of Completion signed by Subrecipient and Homeowner
Subrecipient Agreements with Contractor and Hen eowner
Permits issued, if applicable
Certificate of Occupancy, if applicable
Pictures: Initial-and Final
OR
Inspection report determining unit not eligible for rehabilitation
Homeowner withdrawal notice
I certify that this request for payment has been drawn in accordance with the terms and conditions of
the Agreement between the COUNTY and us. To the best of my knowledge and belief, all grant
requirements have been followed.
Signature Date
Title
Authorizing H1- Grant Coordinator:
Authorizing Accountant:
FIHVS Supervisor: (approval authority der over$15,000)
HHVS Dept Director: (approval required$15,000 and above)
Amendment#2 SHIP- Owner Occupied Rehabilitation
Centro Campesino Farmworker Center, Inc,
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ATTEST: BOARD OF COUNTY COMMISSIONERS OF
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
By:
, Deputy Clerk
Dated:
(SEAL)
Centro Campesino-Farmworker Center, Inc.,
By:
Subrecipient Signature
Subrecipient Name
Title
Approved as to form and legality:
Jennifer A. Belpedio \�
Assistant County Attorney ti
This Amendment has been approved on day of , 2015. Agenda Item
Amendment#2 SHIP- Owner Occupied Rehabilitation
Centro Campesino Farmworker Center, Inc,
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