Agenda 01/13/2015 Item #16D 9 1/13/2015 16.D.9.
EXECUTIVE SUMMARY
Recommendation to approve two Modifications to Subgrant Agreement with the Florida
Department of Economic Opportunity that extend the project completion date to June 30,2015 for
for the Hatcher's Preserve Project funded with Disaster Recovery.Grant.
OBJECTIVE: To mitigate the impact of natural disasters in low-income neighborhoods through the use
of grant funds.
CONSIDERATIONS The Hatcher's Preserve project is funded by the Disaster Recovery Grant. To
provide additional time required to complete the project,it is necessary to modify two associated Disaster
Recovery Grant Agreements with the Florida Department of Economic Opportunity (DEO). Several
projects have been completed with each of these grants.
The two agreements are due to expire on March 21, 2015. The County is requesting a modification to the
grant agreements to extend each Activity Work Plan through June 30, 2015 and update dates to reflect the
extension. The extensions will allow for additional time to complete the project that was delayed
for various reasons including delays in obtaining the environmental approvals.
The one associated subrecipient agreement which covers the project currently ends on June 30, 2015 and
therefore is not required to be amended.
The list below identifies the grant agreements presented for modification/extension.
Grant Name Grant Agreement BCC Item
Approval Date
Disaster Recovery Initiative(DRI Z) 07DB-3V-09-21-01-Z01 23-May-07 10.L.
Disaster Recovery Initiative(DRI A) 08DB-D3-09-21-01-A03 14-May-08 16.D.17.
FISCAL IMPACT: The proposed action has no new fiscal impact. The funding source for the grants is
DEO and ad valorem funds. Funds are budgeted within Urban Improvement Grants(121), Project 34540
and 34541,and Collier County Seniors(123),Project 32001.
GROWTH MANAGEMENT IMPACT: Implementation of the Disaster Recovery Grants will help
facilitate efforts to meet the goals,objectives and policies set forth in the Housing Element of the Growth
Management Plan.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires a majority
vote for Board action.-JAB
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to sign two Modifications to.Subgrant Agreements and the associated cover letters.
Prepared By: Lisa Oien,Grants Coordinator,Community and Human Services
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1/13/2015 16.D.9.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.9.
Item Summary: Recommendation to approve two Modifications to Subgrant Agreement
with the Florida Department of Economic Opportunity that extend the project completion date
to June 30, 2015 for for the Hatcher's Preserve Project funded with Disaster Recovery Grant.
Meeting Date: 1/13/2015
Prepared By
Name: OienLisa
Title: Grants Coordinator, Community&Human Services
12/8/2014 2:08:33 PM
Submitted by
Title: Grants Coordinator, Community &Human Services
Name: OienLisa
12/8/2014 2:08:34 PM
Approved By
Name: SonntagKristi
Title: Manager-Federal/State Grants Operation,Community&Human Services
Date: 12/12/2014 11:00:18 AM
Name: TownsendAmanda
Title: Director-Operations Support,Public Services Division
Date: 12/16/2014 2:15:21 PM
Name: KushiEdmond
Title: Accountant, Community&Human Services
Date: 12/17/2014 8:14:19 AM
Name: GrantKimberley
Title: Director-Housing, Human and Veteran S, Community&Human Services
Date: 12/18/2014 5:56:49 PM
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1/13/2015 16.D.9.
Name: MagonGeoffrey
Title: Supervisor-Grants Compliance, Community&Human Services
Date: 12/19/2014 9:57:59 AM
Name: BelpedioJennifer
Title: Assistant County Attorney,CAO General Services
Date: 12/19/2014 11:06:55 AM
Name: CamellSteve
Title: Administrator-Public Services,Public Services Division
Date: 12/22/2014 3:36:04 PM
Name: RobinsonErica
Title: Accountant, Senior,Grants Management Office
Date: 12/23/2014 4:29:19 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 12/24/2014 8:47:23 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Transportation Engineering&Construction Management
Date: 12/31/2014 10:41:50 AM
Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 1/5/2015 1:41:06 PM
Name: DurhamTim
Title: Executive Manager of Corp Business Ops,
Date: 1/6/2015 8:16:11 AM
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1/13/2015 16.D.9.
Department of Economic Opportunity—Disaster Recovery Initiative
Modification to Subgrant Agreement 6/1/2013
MODIFICATION NUMBER 9 TO SUBGRANT AGREEMENT BETWEEN
THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND
COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida, Department of
Economic Opportunity, ("the Department"), and Collier County, ("the Recipient"),to modify DEO/DCA
Contract Number 08DB-D3-09-21-01-A03, award dated May 14,2008 ("the Agreement").
WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the
Department provided a subgrant of $ 2,814,698.15 to Recipient under the Disaster Recovery Initiative
Program ("DRI") as set forth in the Agreement;
WHEREAS,the Department and the Recipient desire to modify the Agreement;
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein,
the parties agree as follows:
Reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 6/30/2015.
Z Revise Activity Work Plan
3. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto
and incorporated herein by reference.
Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced
by the revised Attachment A, the Program Budget, which is attached hereto and incorporated
herein by reference.
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1/13/2015 16.D.9.
Department of Economic Opportunity—Disaster Recovery Initiative
Modification to Subgrant Agreement 6/1/2013
Modification Number: 9
DEO/DCA Contract Number: 08DB-D3-09-21-01-A03
Recipient: Collier County
Page 2
❑ Change in Participating Parties
5. The Attachment A, Program Budget section, is hereby modified to delete all references to
"(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in
name, if applicable.)" as the Participating Party with the understanding that the Recipient and
the new Participating Party will enter into a Participating Party Agreement containing
provisions and caveats that meet or exceed the conditions agreed to in the Participating Party
Agreement between the Recipient and the original Participating Party.
n Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
7. The Attachment , Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment , Activity Work Plan section, which is attached hereto
and incorporated herein by reference.
n Change in Number of Accomplishments and/or Beneficiaries
8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
n Reflect Change in Agency from DCA to DEO
9. This modification to the Subgrant Agreement hereby replaces "Department of Community
Affairs"with "Department of Economic Opportunity"where appropriate in context.
❑ Other:
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1/13/2015 16.D.9.
Department of Economic Opportunity—Disaster Recovery Initiative
Modification to Subgrant Agreement 6/1/2013
Modification Number: 9
DEO/DCA Contract Number: 08DB-D3-09-21-01-A03
Recipient: Collier County
Page 3
All provisions of the Agreement and any attachments thereto in conflict with this Modification
shall be and are hereby changed to conform to this Modification, effective as of the date of the execution
of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set
herein.
Department of Economic Development Recipient: Collier County
By: By:
Name: Robert Dennis Name: Tom Henning
Title: Community Program Manager Title: Chairman, BCC Commissioners
Date: Date:
_ '� Approved as to form and legality
6-
DiAli l-i"E E, BROCK, Mork
l:y: istant County Attorney ¢� \t4(
Cam'
`t
r'L'
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1/13/2015 16.D.9.
Department of Economic Opportunity—Disaster Recovery Initiative
Modification to Subgrant Agreement 6/1/2013
Instructions for Completing the Modification to Subgrant Agreement Form.
1. Use the"Tab"key to move from one field to the next. "Shift Tab" lets you move backwards.
2. Type in the Modification Number in the three fields where it asks for the number.
3. Type in the Contract Number in the three fields where it asks for the number.
4. Type in the Local Government Name in the five fields where it asks for the Recipient.
5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the
information.
6. Move the cursor to the appropriate box(es)to indicate the modification(s) being requested. Left
"click" on the box and an "X"will appear, indicating that the section is being modified.
7. If the modification seeks to extend the end of the subgrant,type in the new date on the appropriate
line.
8. If the modification makes changes to the "Participating Parties,"type in the names where indicated.
9. If the reason for the modification is not one of the seven common reasons, put an"X" in the check
box before"Other" at the bottom of the second page and then tab to the form field and type in the
reason.
10. On page 3,type in the name of the person signing the modification and the person's title. The date
must be hand written. (The person signing the modification must have signature authority)
11. Submit three originals of the modification along with the required supporting documentation.
Packet Page -1423- e '(
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1/13/2015 16.D.9.
Department of Economic Opportunity—Disaster Recovery Initiative
Modification to Subgrant Agreement 6n/2013
MODIFICATION NUMBER 11 TO SUBGRANT AGREEMENT BETWEEN
THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND
COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida, Department of
Economic Opportunity, ("the Department"), and Collier County, ("the Recipient"), to modify DEO/DCA
Contract Number 07DB-3 V-09-21-01-Z01, award dated June 20, 2007 ("the Agreement").
WHEREAS,the Department and the Recipient entered into the Agreement,pursuant to which the
Department provided a subgrant of $ 2,339,882 to Recipient under the Disaster Recovery Initiative
Program ("DRI") as set forth in the Agreement;
WHEREAS,the Department and the Recipient desire to modify the Agreement;
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein,
the parties agree as follows:
Reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
® Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 6/30/2015.
® Revise Activity Work Plan
3. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto
and incorporated herein by reference.
❑ Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced
by the revised Attachment A, the Program Budget, which is attached hereto and incorporated
herein by reference.
Packet Page -1427-
1/13/2015 16.D.9.
Department of Economic Opportunity—Disaster Recovery Initiative
Modification to Subgrant Agreement 6/1/2013
Modification Number: 11
DEO/DCA Contract Number: 07D B-3 V-09-21-01-ZO 1
Recipient: Collier County
Page 2
n Change in Participating Parties
5. The Attachment A, Program Budget section, is hereby modified to delete all references to
"(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in
name, if applicable.)" as the Participating Party with the understanding that the Recipient and
the new Participating Party will enter into a Participating Party Agreement containing
provisions and caveats that meet or exceed the conditions agreed to in the Participating Party
Agreement between the Recipient and the original Participating Party.
Fl Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
7. The Attachment , Activity Work Plan section of the Agreement is hereby deleted and is
replaced by the revised Attachment , Activity Work Plan section, which is attached hereto
and incorporated herein by reference.
❑ Change in Number of Accomplishments and/or Beneficiaries
8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is
replaced by the revised Attachment A, the Program Budget, which is attached hereto and
incorporated herein by reference.
[1 Reflect Change in Agency from DCA to DEO
9. This modification to the Subgrant Agreement hereby replaces "Department of Community
Affairs" with"Department of Economic Opportunity"where appropriate in context.
n Other:
Packet Page -1428- t‘; '\
1/13/2015 16.D.9.
Department of Economic Opportunity—Disaster Recovery Initiative
Modification to Subgrant Agreement 6/1/2013
Modification Number: 11
DEO/DCA Contract Number: 07DB-3V-09-21-01-Z01
Recipient: Collier County
Page 3
All provisions of the Agreement and any attachments thereto in conflict with this Modification
shall be and are hereby changed to conform to this Modification, effective as of the date of the execution
of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set
herein.
Department of Economic Development Recipient: Collier County
By: By:
Name: Robert Dennis Name: Tom Henning
Title: Community Program Manager Title: Chairman, BCC Commissioners
Date: Date:
DiNiGHT E. BROOK, Clstrk Approved as to form and legality
By:
Assistant County Attorney
Packet Page -1429- t .-';
•
1/13/2015 16.D.9.
Department of Economic Opportunity—Disaster Recovery Initiative
Modification to Subgrant Agreement 6/1/2013
Instructions for Completing the Modification to Subgrant Agreement Form.
1. Use the"Tab" key to move from one field to the next. "Shift Tab" lets you move backwards.
2. Type in the Modification Number in the three fields where it asks for the number.
3. Type in the Contract Number in the three fields where it asks for the number.
4. Type in the Local Government Name in the five fields where it asks for the Recipient.
5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the
information.
6. Move the cursor to the appropriate box(es)to indicate the modification(s)being requested. Left
"click"on the box and an"X" will appear, indicating that the section is being modified.
7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate
line.
8. If the modification makes changes to the"Participating Parties,"type in the names where indicated.
9. If the reason for the modification is not one of the seven common reasons, put an"X"in the check
box before"Other" at the bottom of the second page and then tab to the form field and type in the
reason.
10. On page 3,type in the name of the person signing the modification and the person's title. The date
must be hand written. (The person signing the modification must have signature authority.)
11. Submit three originals of the modification along with the required supporting documentation.
Packet Page-1430-
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Packet Page -1435- .,1
1/13/2015 16.D.9.
January 13, 2015
Adriane Burgess, Government Operations Consultant II
Florida Department of Economic Opportunity
Caldwell Building 107 E. Madison Street, MSC-400
Tallahassee, FL 32399
Re: Disaster Recovery Initiative Contract#07DB-3V-09-21-01-Z01
Modification#11
Dear Mr. Burgess:
Please accept this modification to Collier County's Disaster Recovery Initiative grant
agreement#07DB-3V-09-21-01-Z01.
The requested change will facilitate expending the grant funds and allow Collier County
to address certain Disaster Recovery needs in the Community.
This modification will accommodate the following activity:
• Extend the grant Agreement until June 30, 2015
The enclosed modification was approved by the Collier County Board of Commissioners
on January 13, 2015.
Sincerely,
Tom Henning
Chairman, Board of Commissioners
Collier County, Florida
Packet Page-1436-
1/13/2015 16.D.9.
January 13, 2015
Adriane Burgess, Government Operations Consultant II
Florida Department of Economic Opportunity
Caldwell Building 107 E. Madison Street, MSC-400
Tallahassee, FL 32399
Re: Disaster Recovery Initiative Contract#08DB-D3-09-21-01-A03
Modification#9
Dear Mr. Burgess:
Please accept this modification to Collier County's Disaster Recovery Initiative grant
agreement#08DB-D3-09-21-01-A03.
The requested change will facilitate expending the grant funds and allow Collier County
to address certain Disaster Recovery needs in the Community.
This modification will accommodate the following activity:
• Extend the grant Agreement until June 30, 2015
The enclosed modification was approved by the Collier County Board of Commissioners
on January 13, 2015.
Sincerely,
Tom Henning
Chairman, Board of Commissioners
Collier County, Florida
Packet Page -1437-