Backup Documents 01/09/2018 Item #16D 5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 D 5
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing.lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
3. County Attorney Office County Attorney Office
CtYIks 1 .10. 1g
4. BCC Office Board of County b
Commissioners 04`4)1 i`loft%
5. Minutes and Records Clerk of Court's Office
One ►tlf1 tit gtiritk
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Matt Catoe Contact Information 239-252-4059
Contact/ Department
Agenda Date Item was Pending 1/9/18 / Agenda Item Number 16.D —S
Approved by the BCC
Type of Document Memorandum of Understanding Number of Original "'Rt
Attached Documents Attached
PO number or account
number if document is h Al—
to
0.to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signatur; STAMP OK
2. Does the document need to be sent to another agency for additt. . . ures? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be MC
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's MC
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the MC
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's MC
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip MC
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on and all changes made during the /, is not
meeting have been incorporated in the attached document. The County Attorney's _ + 't+r
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the . is
BCC,all changes directed by the BCC have been made,and the document is ready for e
Chairman's signature. lJ'
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MEMORANDUM
Date: January 11, 2018
To: Matt Catoe, Operations Analyst
Parks & Recreation
From: Martha Vergara, Deputy Clerk
Boards Minutes & Records Department
Re: Memorandum of Understanding
Attached is one (1) original of the document referenced above (Item #16D5),
approved by the Board of County Commissioners on Tuesday, January 9, 2018.
An original is being kept in the Minutes & Records Department as part of the
Board's Official Record.
If you have any questions, please contact me at 252-7240.
Thank you.
Attachment
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MEMORANDUM OF UNDERSTANDING:
between
THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD,INC.
and
COLLIER COUNTY,A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA
FOR THE DELIVERY OF
21ST CENTURY COMMUNITY LEARNING CENTERS PROGRAM
"MIRACLE"
YEAR 4: 2017-2018
IN COLLIER COUNTY
This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development
Board, Inc. (hereinafter referred to as the "Workforce Board") and Collier County, a political Subdivision of
the State of Florida(hereinafter referred to as the "Parks and Recreation").
I. Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the 21st Century
Community Learning Centers grant program in Collier County, Florida, in a project known locally as Miracle
sited in Eden Park, Highlands, Pinecrest, Lake Trafford, and Village Oaks Elementary and Immokalee Middle
Schools.
II. Services to be Provided by Parks and Recreation Department
The Parks and Recreation Department agrees to:
A. Implement the Parks and Recreation Department component of the Miracle grant in accordance with
the approved application, specific contract deliverables and the Parks and Recreation project outline
for program year 2017-2018 attached (See Attachment 2);
B. Maintain usual and customary records which will be available upon request;
C. Participate in Advisory Council meetings to provide reports and updates and to offer programmatic
suggestions;
D. Submit in writing any and all proposed changes in program to Workforce Board for written approval
prior to implementation;
E. Submit to the Workforce Board invoices for its services rendered to include materials/supplies,
personnel and refreshments as needed for participants. Such invoices may be computer-generated
and may be in electronic, facsimile, or paper format; and,
F. Submit final invoice and report no later than July 15, 2018. Failure to submit final invoice and
report by July 15, 2018, will constitute breach of contract and result in the forfeiture of all or
partial funding relative to the 4th quarter. (See Attachment 1).
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1-
III. Services to be Provided by the Workforce Board
The Workforce Board agrees to:
A. Provide fiscal services to the Parks and Recreation Department as necessary to support the
implementation of the 21st Century Community Learning Centers Program grant in accordance with
the approved application and the budget attached;
B. Provide reimbursement within ten (10) days of receipt of Director approved invoice and receipt of
funds; funds are not to exceed annual funding amount of: $33,000.00 during the 2017-2018 YEAR 4
of the project;
C. Provide one Coordinator to assist Parks and Recreation in the full implementation of the Miracle
project.
IV. General Conditions
A. The Parks and Recreation Department and its representative signing this document attest that:
1. Parks and Recreation Department as an organization in part or as a whole is not presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered
transactions by any federal department or agency; and,
2. Parks and Recreation Department or any of its agents are not suspended or debarred or otherwise
excluded from Recreation receiving Federal funds.
B. Parks and Recreation Department and the Workforce Board agree that:
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act, omission, or negligence of its own officers, agents, volunteers or
employees, including, but not limited to, claims or suits based on allegations of discrimination on the
basis of race, creed, color, national origin, gender, age, sexual orientation, or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by § 768.28, Florida Statutes;
3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such Recreation records shall be used only for purposes allowed under §
1002.22, Florida Statutes, and shall be shared only with written parental permission; and
4. Each party commits to support the other in its implementation and to work collaboratively with the
other and in consultation with the Florida Department of Education program office if any changes,
adjustments, or improvements to this arrangement become necessary or desirable.
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WFDB/ParksRecreationCollierMiracle 17. 18
V. Duration of Memorandum of Understanding
This Memorandum of Agreement shall begin when signed by all parties and shall end on July 31, 2018, except
as provided in Article V ("Termination") of this Memorandum of Understanding. It is understood that this
agreement may be amended during the program year at the direction of the Florida Department of Education or
as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both parties.
VI. Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no less than thirty (30) days advance notice to each of the other parties. In the event of termination
by either party, payment will be made by the Workforce Development Board to Parks and Recreation
Department for services rendered through the effective date of termination.
In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in
the spaces provided.
//7 q-
Penny Taylor"hairperso r, Date
Collier Coun y Board of ounty Commissioners
/7-1—/7
Joe aterno, Executive Director Date
Southwest Florida Workforce Development Board, Inc.
ATTEST:
DWIGHT E. ; 'OCK,CLERK
SP
Attest as to Chairman's
signature only.
Approved as to form and legality
Assistant CountAttorney
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l\'FDD/PLiIks1 ccreatiorICo1IierMIEacie 17...18
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Reports and Penalties Swimming: School Year
Invoice Date Deliverables included with Invoice ,as renal °. ..a ,
1St Quarter 0 Schedule of swimming modules offered;description and Each of these two requirements
December 2017 goals of courses provided; schedule of sites to be served; is worth 50% of funding
name(s)of staff,qualifications, and documentation of requested
mandated background checks
Quarterly report identifying: (1)names,dates and number
of students served in each swimming module completed in
this quarter; (2)Pre and Post test/survey results indicating
student progress toward goals; (4)name(s)of staff and
hours worked
2nd Quarter Quarterly report identifying: (1) schools, student names, Each report component is
January 2018 dates and number of students served in each module worth one-third(1/3) of
completed in this quarter; (2)Pre and Post test/survey results funding requested
for each completed module,indicating student progress
toward goals; (3)name(s)of staff and hours worked
3rd Quarter Quarterly report identifying: (1) schools, student names, Each report component is
April 2018 dates and number of students served in each module worth one-third(1/3)of
completed in this quarter; (2)Pre and Post test/survey results funding requested
for each completed module,indicating student progress
toward goals; (3)name(s)of staff and hours worked
4th Quarter Final report identifying: (1) schools,student names,dates Each report component is
July 15,2018 and number of students served in each module completed in worth one-third(1/3) of
this quarter; (2)Pre and Post test/survey results for each funding requested
completed module,indicating student progress toward goals; Failure to submit final
(3)name(s) of staff and hours worked invoice and report by July
15,2018, will constitute
breach of contract and
forfeiture of full or partial
funding
B. Camp Program Sessions
Invoice Date Deliverables included with Invoice Penalties
1st Session ® Daily schedule of classes offered;description and goals of Each of these two requirements
March 2018 each class; name(s)of staff,qualifications,and is worth 50% of funding
documentation of mandated background checks requested.
End of Session report including: (1)original sign-in sheets
containing student names, schools,dates and total number
served;(2)Pre and Post test/survey results indicating student
progress toward goals;(3)name(s)of staff and hours
worked
2nd Session 0 Daily schedule of classes offered;description and goals of Each of these two requirements
June 2018 each class; name(s)of staff,qualifications,and is worth 50% of funding
documentation of mandated background checks requested.
® End of Session report including: (1)original sign-in sheets Failure to submit final
containing student names, schools,dates and total number invoice and report by July
served; (2)Pre and Post test/survey results indicating student 15,2018, will constitute
progress toward goals; (3)name(s) of staff and hours breach of contract and
worked forfeiture of full or partial
funding
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W H)B(Pa:irk Rmea cmC'o11ieiNIsr c
Attachment
COLLIER COUNTY PARKS AND RECREATION DEPARTMENT
A. SWIMMING MODULE
The swimming program for the Miracle grant will take place at the Immokalee Sports Complex and will be
guided by the following:
• Transportation to and from the facility will be provided by Parks and Rec
• Miracle will guarantee at least 20 students per class
• Students will have had a snack prior to arriving at the pool
• As required by the Health Department, each child must wear a bathing suit and bring a towel; students
without bathing suits will not be permitted to enter the pool
• Goggles are permitted but snorkel masks are not
• Each child will get a one hour lesson per week for six weeks
• There will be two instructors in the pool at all times while lessons are being conducted
• Children are required to follow all rules of the pool at all times
• Notice must be made to Miracle staff regarding completion of the program for each site.
The Fee Structure
FALL and SPRING (approximately 10-17-17 to 12-15-17; and 3-6-18 to 4-30-18)
• 6 schools
• 6 weeks
• 20 students per school (approximate)
• $5 per week per child
$3,600.000 each semester SWIMMING TOTAL: $3,600.00*
*Note: There is a budget of approximately $5,900 for additional swimming lessons or bounce houses for one
day, Spring and Summer Camps, which may be given either during the regular program day or during the Camp
or Saturday session. There may be an additional fee for transportation for Swimming Program at $1 per child.
Swimming Curriculum
By the end of the six week swim lesson, each child will be at least knowledgeable if not proficient in the
following skills and receive a certificate or reward for completion of the following:
1. entering and exiting the water safely
2. floating
3. gliding
4. front crawl kick and arm movements
5. use of the kick board
6. swimming under water
7. safe use of the diving board
8. reaching assist
9. introduction to breast stroke
10. introduction to proper dive technique
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Deliverables:
Lessons will be delivered as follows:
Week One: a. rules of the pool
b. skills test
c. entering and exiting the water safely
Week Two: a. review of rules/entering and exiting water
b. floating
c. gliding
d. introduction to kick boards
Week Three: a. review of floating, gliding, and kick boards
b. swimming under water
c. introduction to front crawl
Week Four: a. review of floating, gliding, and kick boards
b. swimming under water
c. introduction to front crawl
Week Five: a. review of front crawl
b. reaching assist
c. introduction to diving board
Week Six: a. introduction to breast stroke
b. introduction to proper dive technique
c. review of all skills
Swimming Report
A written report will be submitted upon the completion of each class to Miracle Project Coordinator, who
represents the Southwest Florida Workforce Development Board, and will contain the following information:
A. Total number of students served, schools served, course goals and agenda.
B. Pre- and post-assessment results reflecting the number of students who were able to master the skills
taught.
C. List of instructional staff, qualifications, and hours worked.
D. Original sign-in sheets of students.
Contact information: Community Center Supervisor
Immokalee Sports Complex
505 Escambia St.
Immokalee, FL 34142
239-657-1951
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V?F DB/P:91,\ (mi ion("ol1icrN1i 1
CAMP AND SATURDAY SESSIONS: March 12 to March 15, 2018; April 28, 2018; June 04-07 and
June 11-14, 2018
The Camp and Saturday Session Programs will take place at the Immokalee Sports Complex and will be guided
by the following:
• Parks and Recreation will work with Miracle Site Coordinators to ensure all activities align with the
approved grant application goals and objectives
• Parks and Recreation will supply 2 paid Leaders and evidence of the required background check for
each
• Miracle and Parks and Recreation staff will recruit Recreation assistants from Miracle regular staff to
maintain a 1:15 ratio
• Miracle Site Coordinators will recruit and enroll students for Saturday and Camp Sessions
• Miracle Site Coordinators will coordinate with Parks and Recreation to ensure all necessary paperwork
is completed and on file
• March 2018 schedule: Monday through Thursday: March 12, 13, 14, and 15, 2018
• June 2018 schedule: Monday through Thursday from 12:30 PM — 5:30 PM: Week 1: June 4, 5, 6, 7;
Week 2: June 11, 12, 13, and 14, 2018
• A maximum of 106 students will attend each session
• If students use the pool, an additional fee of$1 per child per day will be charged
• Pool usage will be determined based on balance remaining from swimming fees referenced above
• There is an option of one (1) or two (2) additional Saturday sessions funded within the existing budget
if there is agreement between both parties
The Fee Structure
• 4 @ $100 per day Leaders (paid Parks and Recreation staff) $400
• Facility Usage (gym, field, classroom) and Clean-up $400
• Pool and material/supplies ($1.75 x 196) $343
$1,143 per day x 12 days = $ 13,716 $13,716 total
A Camp and/or Saturday Session Report will be submitted at the end of each session to the Miracle Project
Coordinator, who represents the Southwest Florida Workforce Development Board. Each report, at a minimum,
will include: original sign-in sheets; a daily calendar of classes and activities; goals/objectives and related
activities for each component; pre-post assessments/surveys demonstrating the learning that occurred; the
names of all staff per day.
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