Agenda 01/09/2018 Item #16E 601/09/2018
EXECUTIVE SUMMARY
Recommendation to approve the administrative report prepared by the Procurement Services
Division for disposal of property and notification of revenue disbursement.
OBJECTIVE: To promote accountability and provide transparency to the pu blic and gain the
Board’s approval/ratification for the sale, donation, trade -in or disposal of surplus property .
CONSIDERATIONS: In accordance with the County’s CMA 5809 Managing Personal Property and
Consumable Supplies and pursuant to Florida Statute Chapter 274 Tangible Personal Property Owned by
Local Governments, the Procurement Services Division produces a regular Administrative Report of
County surplus, disposal, and revenue disbursement.
Procurement Services is responsible for the redistribution, sale or disposal of surplus property. Division
Directors are responsible for the accountability of all assigned County property. Procurement Services
maintains an accurate and accountable surplus property management program in accordance with state
guidelines for accountability and to obtain maximum revenue for disposal of the County’s property.
Throughout the fiscal year, Divisions determine if asset items are broken or have no useful value and
those items are recycled or trashed and reported on this report. If surplus items are no longer needed, but
still have value, then they are disposed of in one of the following ways: donation, trade-in or sent to
surplus. Items brought to surplus are made available to other Divisions on the Procurement intran et site
on a spreadsheet for a minimum of 30 days. If no Division requests these items, Procurement puts them
up for auction. Once an asset item is disposed, these items are reported to the Board on the attached list.
Items sold at auction are also listed on this report.
FISCAL IMPACT: Revenue from the sale of non -asset surplus equipment was $922.20 and the
County received trade-in value of $19,300 for new equipment. The net book value of disposed items was
$8,623.50.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for Board approval.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To approve the surplus, disposal and revenue disbursement report as prepared
by the Procurement Services Division.
Prepared by: Cat Bigelow, Procurement Manager Operations, Procurement Services
ATTACHMENT(S)
1. Executive Summary_ back up for BCC Meeting 1-9-18 final2 (PDF)
16.E.6
Packet Pg. 871
01/09/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.6
Doc ID: 4454
Item Summary: Recommendation to approve the administrative report prepared by the
Procurement Services Division for disposal of property and notification of revenue disbursement.
Meeting Date: 01/09/2018
Prepared by:
Title: Supervisor - Operations – Procurement Services
Name: Catherine Bigelow
12/21/2017 1:12 PM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
12/21/2017 1:12 PM
Approved By:
Review:
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 12/21/2017 1:46 PM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 12/21/2017 2:13 PM
Procurement Services Ted Coyman Additional Reviewer Completed 12/26/2017 11:40 AM
County Attorney's Office Jeffrey A. Klatzkow Level 2 Attorney Review Completed 12/26/2017 2:46 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 12/28/2017 8:51 AM
County Attorney's Office Len Price Level 3 County Attorney's Office Review Skipped 12/28/2017 8:51 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 12/28/2017 9:18 AM
Budget and Management Office Mark Isackson Additional Reviewer Completed 12/28/2017 3:10 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 01/01/2018 10:40 AM
Board of County Commissioners MaryJo Brock Meeting Pending 01/09/2018 9:00 AM
16.E.6
Packet Pg. 872
Type of
Disposition Reason Custodian
BCC or
Constitutional
Office
Responsible
Cost Center SAP Asset #
Inventory
County Asset
#
Description Serial # Approx. Net Book Trade-In Value
Traded-in Old Portable Radios for trade-in program Dilia Camacho BCC 173462 30014813 CC10003984 Portable Digital 2-Way Radio M/A A40110002CC5 $ - $ 550.00
Traded-in Old Portable Radios for trade-in program Dilia Camacho BCC 173462 30014816 CC10003987 Portable Digital 2-Way Radio M/A A40110002BE0 $ - $ 550.00
Traded-in Old Portable Radios for trade-in program Dilia Camacho BCC 173462 30014806 CC10003977 Portable Digital 2-Way Radio M/A A40110002C3B $ - $ 550.00
Traded-in Old Portable Radios for trade-in program Dilia Camacho BCC 173462 30014808 CC10003979 Portable Digital 2-Way Radio M/A A40110002CC0 $ - $ 550.00
Traded-in Old Portable Radios for trade-in program Dilia Camacho BCC 173441 30023445 CC10003988 Portable Digital 2-Way Radio M/A A40110002BE1 $ - $ 550.00
Traded-in Old Portable Radios for trade-in program Dilia Camacho BCC 173441 30004949 CC10002194 Portable Digital 2-Way Radio M/A 9227203 $ - $ 200.00
Traded-in Old Portable Radios for trade-in program Dilia Camacho BCC 173442 30023481 CC10002195 Portable Digital 2-Way Radio M/A 9227118 $ - $ 200.00
Traded-in Old Portable Radios for trade-in program Dilia Camacho BCC 173435 30023444 CC10003983 Portable Digital 2-Way Radio M/A A40110002CC4 $ - $ 550.00
Traded-in Old Portable Radios for trade-in program Dilia Camacho BCC 173441 30014796 20050320 Portable Radio 9989278 $ - $ 200.00
Scrapped All items are in poor condition Steven R Morgan CC 311712 30001788 20051977 Gateway M460E Computer 35870007 $ - $ -
Scrapped All items are in poor condition Steven R Morgan CC 311712 30024916 20060885 Gateway M685-E w/out harddrive 36883266 $ - $ -
Scrapped All items are in poor condition Steven R Morgan CC 311712 30001825 20061105 Gateway M685-E w/out harddrive 36963900 $ - $ -
Scrapped All items are in poor condition Steven R Morgan CC 311712 30001908 CC10000673 Gateway M685-E w/out harddrive 40302590 $ - $ -
Scrapped All items are in poor condition Steven R Morgan CC 311712 30018138 991071 HP LaserJet 4050TN USCC067486 $ - $ -
Scrapped All items are in poor condition Steven R Morgan CC 311712 30018205 20044039 HP Color LaserJet Printers JPFAB09886 $ - $ -
Scrapped All items are in poor condition Steven R Morgan CC 311712 30026506 982084 HP LaserJet 4000TN USNC139427 $ - $ -
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 163601 30023949 20050031 Portable Radio LPE-200 9811717 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014384 20061570 Mobile Radio M7100 9042711 $ - $ 400.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014385 20061582 Portable Radio P5150 9110775 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014465 20061592 Portable Radio P5150 9110776 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014394 20060274 Portable Radio P5150 9990518 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014395 20060275 Portable Radio P5150 9990523 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014397 20060277 Portable Radio P5150 9990584 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014398 20060278 Portable Radio P5150 9990521 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014399 20060279 Portable Radio P5150 9990585 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014400 20060280 Portable Radio P5150 9990522 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014401 CC10000650 Portable Radio P5150 9171503 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014402 CC10000651 Portable Radio P5150 9171504 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014403 CC10000652 Portable Radio P5150 9171505 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014404 CC10002516 Portable Radio P5150 9235028 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014405 CC10002517 Portable Radio P5150 9235029 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014406 CC10002518 Portable Radio P5150 9235030 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014407 CC10002519 Portable Radio P5150 9235223 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014408 CC10002520 Portable Radio P5150 9235224 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014409 CC10002521 Portable Radio P5150 9235225 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014410 CC10002779 Portable Radio P5150 A401100006B8 $ - $ 550.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014411 CC10002780 Portable Radio P5150 A401100006B9 $ - $ 550.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014412 CC10002781 Portable Radio P5150 A401100006BA $ - $ 550.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014413 CC10002782 Portable Radio P5150 A401100006BE $ - $ 550.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014414 CC10002783 Portable Radio P5150 A401100006BF $ - $ 550.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014415 CC10002784 Portable Radio P5150 A401100006CO $ - $ 550.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014416 CC10002785 Portable Radio P5150 A401100006C1 $ - $ 550.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014417 CC10002786 Portable Radio P5150 A401100006BB $ - $ 550.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014418 CC10002787 Portable Radio P5150 A401100007DA $ - $ 550.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014419 CC10002788 Portable Radio P5150 A401100006BC $ - $ 550.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30014420 CC10003377 Portable Radio P5150 A40110000CEC $ - $ 550.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138337 30014461 20061311 Mobile Radio M7100 9042416 $ - $ 400.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138337 30014463 20061333 Mobile Radio M7100 9042448 $ - $ 400.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138337 30014466 20061593 Mobile Radio M7100 9042485 $ - $ 400.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138337 30014474 CC10000653 Portable Radio P5150 9171735 $ - $ 200.00
Traded-in Trade in for new handhelp P25 compatible radios Michelle Arnold BCC 138336 30023947 CC10001135 Portable Radio P5150 9175560 $ 102.97 $ 200.00
Scrapped Not in working condition Travis Gossard BCC 163620 30028138 CC20000958 Pressure Washer 10807949 $ 888.55 $ -
Scrapped Exceeded useful life.Travis Gossard BCC 163620 30002510 20051604 VIB Plate Impact Compactor BI1316124 $ - $ -
Scrapped Exceeded useful life.Travis Gossard BCC 163628 30020254 20010493 Plate Compactor w/water tank GK1301752 $ - $ -
Scrapped Severe Water damage. Unable to repair.Jay Ahmad BCC 163673 30027583 CC10005809 UPS Clary Cabinet 147656 $ 2,993.57 $ -
Scrapped Severe Water damage. Unable to repair.Jay Ahmad BCC 163673 30027833 CC10005900 UPS Clary Cabinet 147954 $ 3,123.73 $ -
Scrapped Equipment is obsolete and being replaced.Mike Berrios BCC 140480 30022313 950589-D Harris Farinon DSVII microwave 959200G1 $ - $ -
Scrapped Equipment is obsolete and being replaced.Mike Berrios BCC 140480 30022308 970589-H Harris Farinon DSVII microwave 959200F1 $ - $ -
Scrapped Equipment is obsolete and being replaced.Mike Berrios BCC 140480 30022310 970184 Harris Farinon DSVII microwave 959200K1 $ - $ -
Scrapped Equipment is obsolete and being replaced.Mike Berrios BCC 140480 30022293 970589-I Harris Farinon DSVII microwave 959200EL $ - $ -
Scrapped Equipment is obsolete and being replaced.Mike Berrios BCC 140480 30022312 950589-G Harris Farinon DSVII microwave 959200L1 $ - $ -
Scrapped Equipment is obsolete and being replaced.Mike Berrios BCC 140480 30022307 970617 Harris Farinon DSVII microwave 959200J1 $ - $ -
16.E.6.a
Packet Pg. 873 Attachment: Executive Summary_ back up for BCC Meeting 1-9-18 final2 (4454 : Disposal of Property and Notification of Revenue Disbursement)
Destroyed Temperature processor is broken, cannot repair.Tanya Williams BCC 156100 30028020 CC10005983 Maytag Refridgerator $ 662.56 $ -
Destroyed IRMA damaged Barry Williams BCC 156332 30001055 CC10000056 Aluminum Bleacher $ - $ -
Destroyed IRMA damaged Barry Williams BCC 156332 30001056 CC10000057 Aluminum Bleacher $ - $ -
Destroyed IRMA damaged Barry Williams BCC 156332 30001057 CC10000058 Aluminum Bleacher $ - $ -
Destroyed IRMA damaged Barry Williams BCC 156332 30001058 CC10000059 Aluminum Bleacher $ - $ -
Destroyed IRMA damaged Barry Williams BCC 156332 30001059 CC10000060 Aluminum Bleacher $ - $ -
Destroyed IRMA damaged Barry Williams BCC 156332 30001060 CC10000061 Aluminum Bleacher $ - $ -
Destroyed IRMA damaged - unit missing Jay Ahmad BCC 163673 30028334 CC10006102 Carmanan Solar Flash Single Beacon 1360059555 $ 852.12 $ -
Scrapped Asset was replaced.Gene Shue BCC 192350 30015487 971059 Fuel Farm - Everglades $ - $ -
Scrapped Copier is non-functional Kim Grant BCC 138755 30004090 CC10002879 Savini C4040 V1296000194 $ - $ -
Scrapped Printer does not work Joseph Bellone BCC 210105 30008807 CC00002071 2004, HP Laserjet 4200 USGNM36833 $ - $ -
Traded-in Radio system being upgraded to P25 Digital System Barry Williams BCC 178987 30026462 cc10005279 portable digital 2-way radio M/A com P5450 A40110002ACD $ - $ 550.00
Traded-in Radio system being upgraded to P25 Digital System Barry Williams BCC 178987 30026463 CC10005280 portable digital 2-way radio M/A com P5450 A40110002B12 $ - $ 550.00
Traded-in Radio system being upgraded to P25 Digital System Barry Williams BCC 178987 30026464 CC10005281 portable digital 2-way radio M/A com P5450 A40110002B13 $ - $ 550.00
Traded-in Radio system being upgraded to P25 Digital System Barry Williams BCC 178987 30026465 CC10005282 portable digital 2-way radio M/A com P5450 A40110002B18 $ - $ 550.00
Scrapped Motor seized + 5000 motor not operational Barry Williams BCC 156361 30001689 20060113 excaliber 330 2006 PCM 350 Cubic Inches 461295 $ - $ -
Scrapped printer does not work Joseph Bellone BCC 210105 30008807 CC00002071 2004-HPLaserJet USGNM36833 $ - $ -
Recycled laptops have no hard drive Mike Berrios BCC 121710 30016460 CC00003133 Dell Laptop E6500 DPB9BK1 $ - $ -
Recycled laptops have no hard drive Mike Berrios BCC 121710 30016449 CC00003142 Dell Laptop E6500 5SB9BK1 $ - $ -
Recycled laptops have no hard drive Mike Berrios BCC 121710 30016470 CC00003143 Dell Laptop E6500 BQB9BK1 $ - $ -
Recycled laptops have no hard drive Mike Berrios BCC 121710 30016473 CC00003146 Dell Laptop E6500 2MB9BK1 $ - $ -
Recycled laptops have no hard drive Mike Berrios BCC 121710 30016474 CC00003147 Dell Laptop E6500 JPB9BK1 $ - $ -
Recycled laptops have no hard drive Mike Berrios BCC 121710 30009106 CC00003252 Dell Laptop E6500 7WZ4JL1 $ - $ -
Recycled laptops have no hard drive Mike Berrios BCC 121710 30002448 CC00003456 Dell Laptop E6500 2Z44WM1 $ - $ -
Scrapped the vehicle is damaged beyond repair Michael Sheffield BCC 100130 30022424 20020023 2002 Ford Escape 1FMYU001162KB31791 $ - $ -
Scrapped no longer works Tabatha Butcher BCC 144610 200226334 NA00003794 HP Laser Jet 4100 n/a $ - $ -
Traded-in Trading in to CII for new radio Amy Patterson BCC 178975 30003882 CC10004036 Harris P5400 Model #MAEX-C81xx A40110002BDF $ - $ 550.00
Traded-in Trading in to CII for new radio Amy Patterson BCC 178975 30003872 20051383 MACOM P5100 Model MAHM-S8Dxx 9168862 $ - $ 200.00
Traded-in Trading in to CII for new radio Amy Patterson BCC 178975 30022408 20051382 MACOM P5100 Model MAHM-S8Dxx 9988502 $ - $ 200.00
Traded-in Trading in to CII for new radio Amy Patterson BCC 178975 30004957 CC10002202 MACOM P5100 Model MAHM-S8Dxx 9227018 $ - $ 200.00
Traded-in Trading in to CII for new radio Amy Patterson BCC 178975 30003873 20051381 MACOM P5100 Model MAHM-S8Dxx 9988497 $ - $ 200.00
Traded-in Trading in to CII for new radio Amy Patterson BCC 178975 30004958 cc10002204 MACOM P5100 Model MAHM-S8Dxx 9227054 $ - $ 200.00
8,623.50$ 19,300.00$
Revenue from Sale
Sold On-line auction Ted Coyman BCC 121730 non-assets n/a non-assets: 7 printers and 10 laptops various $ - $ 922.20
16.E.6.a
Packet Pg. 874 Attachment: Executive Summary_ back up for BCC Meeting 1-9-18 final2 (4454 : Disposal of Property and Notification of Revenue Disbursement)