Agenda 01/09/2018 Item #16E 101/09/2018
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (ITB) #17-7173 “2018 Computer Supplier for Collier
County” to Staples Contract & Commercial, Inc. and Computers at Work! Inc. d/b/a vTECHio.
OBJECTIVE: To purchase new and replacement desktop, tablet and notebook computers used by
various County Departments / Divisions.
CONSIDERATION: The Information Technology Division is responsible for establishing standard
computer types for the Collier County Departments / Divisions. The agency procures computers to meet
new business needs and replaces computers at the end of their useful life.
On August 7, 2017, the Procurement Services Division released notices of Invitation to Bid No. 17 -7173
to 460 vendors for 2018 Computers for Collier County. Sixty-seven (67) bid packages were downloaded,
and eight (8) bids were received on September 22, 2017. County staff determined the lowest responsive
and responsible bidders per category to be Staples Contract & Commercial, Inc., and Computers at Work
Inc. as shown in the table below. Troxell Communications, MRA International, Howard Technology
Solutions, Aprisa, and B2 Solutions were all missing specifications required per scope of work. AKA
Comp Solutions rescinded its offer October 9, 2017. Category 4 (2 in 1 Laptop/Tablet) is a partial award
and 4.1 will be the only item awarded for that category. No alternates will be awarded.
Vendor Description Unit Price
Computers at Work 2 in 1 Laptop/Tablet $1,564.46
Staples Standard Desktop $662.98
Computers at Work Power Desktop $1,829.12
Computers at Work Standard Laptop $1,574.69
All County Departments/Divisions will utilize this award under the advisement of the IT Department.
Purchase Orders, with the County’s standard terms and conditions, will be issued for this award. The
award is for a one (1) year term. Prices shall remain firm for the term of the award.
FISCAL IMPACT: Funds are available in 506-121160-50079 PC Replacement in the amount of
$222,508.59. Funds are also budgeted in the Division’s individual operating costs.
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with
this action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
RECOMMENDATION: To award ITB #17-7173 “2018 Computer Supplier for Collier County,” to
Staples Contract & Commercial, Inc., and Computers at Work Inc. d/b/a vTECHio, for the purchase of
desktop, tablet and notebook computers.
Prepared By: Anthony DeLuca, IT Service Desk Supervisor, Information Technology Division
ATTACHMENT(S)
1. 17-7173 Solicitation (PDF)
2. 17-7173 Scope of Services 7 8 2017 (PDF)
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3. 17-7173 Bid Tabulation (PDF)
4. 17-7173 NORA (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1
Doc ID: 4238
Item Summary: Recommendation to award Invitation to Bid (ITB) #17-7173 “2018 Computer
Supplier for Collier County” to Staples Contract & Commercial, Inc. and Computers at Work! Inc. d/b/a
vTECHio.
Meeting Date: 01/09/2018
Prepared by:
Title: – Information Technology
Name: Tony Deluca
11/20/2017 2:47 PM
Submitted by:
Title: Division Director - Information Tech – Information Technology
Name: Mike Berrios
11/20/2017 2:47 PM
Approved By:
Review:
Procurement Services Barbara Lance Level 1 Purchasing Gatekeeper Completed 11/21/2017 4:52 PM
Procurement Services Ted Coyman Additional Reviewer Completed 11/21/2017 5:17 PM
Procurement Services Viviana Giarimoustas Additional Reviewer Completed 11/27/2017 12:06 PM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 11/27/2017 1:57 PM
Procurement Services Swainson Hall Additional Reviewer Completed 12/15/2017 2:47 PM
Information Technology Mike Berrios Additional Reviewer Completed 12/19/2017 6:06 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 12/21/2017 5:34 PM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 12/28/2017 8:48 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 12/28/2017 9:09 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 12/28/2017 2:24 PM
Budget and Management Office Mark Isackson Additional Reviewer Completed 01/02/2018 8:39 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 01/02/2018 10:00 AM
Board of County Commissioners MaryJo Brock Meeting Pending 01/09/2018 9:00 AM
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1
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
Fiscal Year 2018 Computers for Collier County
SOLICITATION NO.: 17-7173
RHONDA BURNS, FCCN, CPPB, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-8941
RhondaBurns@colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Vendor may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
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ITB 17-7173 Computers 2
TABLE OF CONTENTS
ITEM DESCRIPTION.........................................................................................................................................................
1.0 Introduction
2.0 Background
3.0 Term of Contract
4.0 Award Criteria
General Bid Instructions
5.0 Purpose/Objective
6.0 Pricing
7.0 Alternate Bid Pricing
8.0 Equal Product
9.0 Discount
10.0 Addenda
11.0 Bid Submission
12.0 Questions
13.0 Protests
14.0 Local Vendor Preference
15.0 Immigration Affidavit Certification
16.0 Lobbying
17.0 Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
18.0 General Information
19.0 Bid Award Process
20.0 Reserved Rights
21.0 Collier County Purchase Order Terms and Conditions
Additional Terms and Conditions for ITB
22.0 Insurance and Bonding Requirements
23.0 Additional items and/or Service
24.0 Vendor Performance Evaluation
25.0 Additional Terms and Conditions of Contract
26.0 Public Records Compliance
27.0 Payment Method
28.0 Environmental Health and Safety
29.0 Licenses
30.0 Survivability
31.0 Relation of County
32.0 Termination
33.0 Public Entity Crime
34.0 Security and Background Checks
35.0 Conflict of Interest
36.0 Prohibition of Gifts to County Employees
37.0 Deduction for Non-Performance
38.0 Offer Extended to Other Governmental Entities
39.0 Florida Wood Products
40.0 Standards of Conduct
41.0 Protection of Property
42.0 Collier County Information Technology Requirements
43.0 Maintenance of Traffic Policy
44.0 Debris
45.0 Direct Material Purchase
46.0 Grant Compliance
47.0 Equipment
48.0 Storage tank Installation and Closure Requirements
49.0 62-761.300 Applicability
50.0 62-762.301, F.A.C. Applicability
51.0 Definitions
Attachments
Attachment A – Scope of Services
Attachment B – Required RFP Forms
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ITB 17-7173 Computers 3
SOLICITATION PUBLIC NOTICE
INVITATION TO BID (ITB) NUMBER: 17-7173
PROJECT TITLE: Fiscal Year 2018 Computers for Collier County
PRE-BID CONFERENCE: Not applicable
LOCATION: Not applicable to this solicitation
BID OPENING DAY/DATE/TIME: Thursday, September 7, 2017 at 2:30 PM Naples Local Time
PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
1.0 INTRODUCTION
As requested by the Information Technology Division (hereinafter, the “Division or Department”), the Collier County Board of
County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”)
with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and
specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specificat ions or Scope of Work
stated.
The results of this solicitation may be used by other County departments once awarded according to the Board of County
Commissioners Procurement Ordinance.
The County is seeking competitive responses from experienced Information Technology vendors in supplying a large volume of
high quality notebook and desktop computers compatible with existing infrastructure. Historically, County departments have spent
approximately $500,000 annually; however, this may not be indicative of future buying patterns.
2.0 BACKGROUND
The Information Technology Division looks to replace computers, near or at the end of its expected useful life, as well as purchase
an undetermined amount of replacement units as needed during the normal course of business. This invitation to bid will als o
serve to identify a reliable supplier for pre-approved configurations in the event other departments within the County wish to
purchase hardware using departmental funds throughout the year.
3.0 TERM OF CONTRACT
The contract term, if an award(s) is/are made is intended to be for one (1) year only. Prices shall remain firm for the term of
this contract.
Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing
structure.
All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and
to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the
time and place of delivery; provided that risk of loss prior to actual r eceipt of the goods by the COUNTY nonetheless
remain with VENDOR.
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ITB 17-7173 Computers 4
4.0 AWARD CRITERIA
ITB award criteria are as follows:
4.1 The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the
solicitation.
4.2 It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value
to the County.
4.3 For the purposes of determining the winning bidder, the County will select the vendor with the lowest price in each
category for each of the four systems (categories 1, 2, 3, and 4). Bid may be awarded to multiple vendors as outlined
below:
The vendor that has the overall lowest total for each category will be recommended for award.
4.4 Collier County reserves the right to select one, or more than one suppliers, award on a line item basis; however, it is the
intent to:
Select multiple awardees, dependent upon the lowest price per category.
4.5 The County reserves the right to issue a forma l contract or standard County Purchase Order for the award of this
solicitation.
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GENERAL BID INSTRUCTIONS
5.0 PURPOSE/OBJECTIVE
As requested by the Collier County departments or divisions identified, the Collier County Board of County Commissioners
Procurement Services Division (hereinafter, the County) has issued this Invitation to Bid (hereinafter, the “ITB”, or “Bid”)
with the sole purpose and intent of obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and/or attached herein/hereto. The successful vendor will hereinafter be referred to as the
“Vendor”
All bids must be submitted on the Bid forms furnished by the County noted in Attachments of this ITB. Bids may not
be considered unless Bid forms are properly executed. Vendor is responsible to read and follow the instructions very
carefully, as any misinterpretation or failure to comply with these instructions could lead to the bid submitted as being rej ected
as non-responsive.
6.0 PRICING
Vendors must provide unit prices using the unit of measured specified by the County. All prices will remain firm for a period
of one hundred and eighty (180) calendar days from date of bid opening. After award by the Board of County Commissioners,
prices may only be adjusted as outlined.
7.0 ALTERNATE BID PRICING
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide pricing for all altern ates as
listed. The omission of a response or a no -bid or lack of a submitted price may be the basis for the rejection of the submitted
bid response. All bids responses received without pricing for all alternates as listed may be considered technically non-
responsive and will not be considered for award.
8.0 EQUAL PRODUCT
Manufacturer’s name, brand name and/or mode l number are used in these specifications for the purpose of establishing
minimum requirements of level of quality, standards of performance and/or design required, and is in no way intended to
prohibit the bidding of other manufacturer’s items of equal or similar material. An equal or similar product may be bid,
provided that the product is found by the County to be equal or similar in quality, standard of performance, design, etc. to the
item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of factory information sheets
(specifications, brochures, etc.) and test results, if applicable, of unit bid as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, the vendor must contact the Procurement
Services Division for instructions on submittal. The County shall be sole judge of equality or similarity, and its decision shall
be final in the best interest.
9.0 DISCOUNT
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be considered in the award of tie bids. In
no instance should payment terms less than fifteen (15) calendar days be offered.
10.0 ADDENDA
The County reserves the right to formally amend and/or clarify the requirements of the bid specifications where it deems
necessary. Any such addendum/clarification shall be in writing and notifications shall be distributed electronically to all
parties who received the original bid specifications prior to the deadline for submission of Bids. All changes to this ITB will be
conveyed electronically through a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who downloaded the ITB
document. All addendums are posted on the Collier County Procurement Services Division Online Bidding System website:
www.colliergov.net/bid. Before submitting a bid response, please make sure that you have read all documents provided,
understood clearly and complied completely with any changes stated in the addenda as failure to do so may result in the
rejection of your submittal.
11.0 BID SUBMISSION
All electronic bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
www.colliergov.net/bid
12.0 QUESTIONS
If the vendor should be of the opinion that the meaning of any part o f the Bid Document is doubtful, obscure or contains errors
or omissions it should report such opinion to the Procurement Strategist before the bid opening date. Direct questions related to
this ITB only to the Collier County Procurement Services Division I nternet website: www.colliergov.net/bid. Questions will
not be answered after the date and time noted.
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Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier
County Procurement Services Division Online Bidding System website. For general questions, please call the referenced
Procurement Strategist identified in the Public Notice.
13.0 REFERENCES
The County requests that the vendor submits no fe wer than three (3) and no more than ten (10) completed reference forms from
clients whose products/services are of a similar nature to this solicitation as a part of their bid.
14.0 PROTESTS
Any prospective vendor/bidder who desires to protest any aspect(s) or provision(s) of the solicitation (including the form of the
solicitation documents or procedures) shall file their protest with the Procurement Services Division prior to the time of the bid
opening strictly in accordance with the County’s then current Procurement Ordinance and policies.
15.0 LOCAL VENDOR PREFERENCE (LVP)
15.1 The County is using the Competitive Sealed Bid methodology of source selection for this procurement, as authorized by
Ordinance Number 2017-08 establishing and adopting the Collier County Procurement Ordinance.
15.2 Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at
least one year prior to bid or proposal submission to do business within Col lier County, and that identifies the business
with a permanent physical business address located within the limits of Collier County from which the vendor’s staff
operates and performs business in an area zoned for the conduct of such business. A Post Off ice Box or a facility that
receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non -permanent structure
shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a v endor shall not be
considered a "local business" unless it contributes to the economic development and well-being of Collier County in a
verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment
opportunities, support and increase to the County's tax base, and residency of employees and principals of the business
within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their
bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the
Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local
Preference status for a period of up to one year.
15.3 Under this solicitation, bidders desiring to receive local preference will be invited and required to affirmatively state
and provide documentation as set forth in the solicitation in support of their status as a local business. Any bidder who
fails to submit sufficient documentation with their bid offer shall not be granted local preference consideration for the
purposes of that specific contract award. Except where federal or state law, or any other funding source, mandates to the
contrar y, Collier County and its agencies and instrumentalities, will give preference to local businesses in the following
manner.
15.4 Competitive bid (local price match option). Each formal competitive bid solicitation shall clearly identify how the
price order of the bids received will be evaluated and determined. W hen a qualified and responsive, non-local
business submits the lo we st price bid, and the bid submitted by one or more qualified and responsive local businesses is
within ten percent of the price submitted by the non-local business, then the local business with the apparent lowest bid
offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the price(s), less one (1) dollar,
offered b y the overall lo west, qualified and responsive bidder. In such instances, staff shall first verify if the lowest non-
local bidder and the lo we st local bidder are in fact qualified and responsive bidders. Next, the Procurement Services
Division shall determine if the lo we st local bidder meets the requirements of Fla. Stat. Sec.287.087 (Preferences to
businesses with drug-free workplace programs). If the lowest local bidder meets the requirements of Fla. Stat. Sec.
287.087, the Procurement Services Division shall invite the lowest local bidder to submit a matching offer, less one (1)
dollar, within five (5) business da ys thereafter. If the lo west local bidder submits an offer that full y matches the
lo west bid, less one (1) dollar, fr o m the lo west non-local bidder tendered previousl y, then award shall be made to the
local bidder. If the lo west local bidder declines or is unable to match the lowe st non-local bid price(s), then award
will be made to the lowest overall qualified and responsive bidder. If the lowest local bidder does not meet the
requirement of Fla. Stat. Sec 287.087, and the lowest non-local bidder does, award will be made to the bidder that meets
the requirements of the reference state law.
15.5 Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a Local Business which is
included as part of this solicitation. Failure on the part of a Bidder to submit this Affidavit with their bid response
will preclude said Bidder from being considered for local preference on this solicitation.
15.6 A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the County will lose the privilege
to claim Local Preference status for a period of up to one (1) year.
15.7 The County may, as it deems necessary, conduct discussions with responsible bidders determined to be in contention for
being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation
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requirements.
16.0 IMMIGRATION AFFIDAVIT CERTIFICATION
16.1 Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only
individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E -Verify)
operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA),
provides an Internet-based means of verifying employment eligibility of workers in the United States; it is not a substitute
for any other employment eligibility verification requirements. The program will be used for Collier County formal
Invitations to Bid (ITB) and Request for Proposals (ITB) including professional services and construction services.
16.1.1Exceptions to the program:
(1) Commodity based procurement where no services are provided.
(2) Where the requirement for the affidavit is waived by the Board of County Commissioners
16.2 Vendors / Bidders are required to enroll in the E -Verify program, and provide acceptable evidence of their enrollment, at
the time of the submission of the vendor’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly
completed E-Verify Company Profile page or a copy of the fully executed E -Verify Memorandum of Understanding for
the company. Vendors are also required to provide the Collier County Procurement Services Division an executed
affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents.
If the Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence and the executed
affidavit the bidder’s / vendor’s proposal may be deemed non-responsive.
16.3 Additionally, vendors shall require all subcontracted vendors to use the E -Verify system for all purchases not covered
under the “Exceptions to the program” clause above.
16.4 For additional information regarding the Employment Eligibility Verification Sy stem (E-Verify) program visit the
following website: http://www.dhs.gov/E-Verify. It shall be the vendor’s responsibility to familiarize themselves with all
rules and regulations governing this program.
16.5 Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for
complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and
regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by
the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately.
17.0 LOBBYING
After the issuance of any solicitation, no current or prospective vendor or any person acting on their behalf, shall contact,
communicate with or discuss any matter relating to the solicitation with any Collier County employee or elected or appointed
official, other than the Procurement Services Director or his/her designees. This prohibition ends upon execution of the fin al
contract or upon cancellation of the solicitation. Any current or prospective vendor that lobbies any Collier County employee
or elected or appointed official while a solicitation is open or being recommended for award (i) may be deemed ineligible for
award of that solicitation by the Procurement Services Director, and (ii) will be subject to Suspension and Debarment outlined
in section Twenty-eight of County Ordinance 2017-08.
18.0 CERTIFICATE OF AUTHORITY TO CONDUCT BUSINESS IN THE STATE OF FLORIDA (FL STATUTE
607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in
accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority
(www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation
response and the document number shall be identified. Firms who do not provide the certificate of authori ty at the time of
response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot
provide the document within the referenced timeframe, the County reserves the right to award to another firm.
19.0 GENERAL INFORMATION
When it is deemed by the County that a bid cannot be awarded as originally intended, the County reserves the right to award
this bid through an approach which is t he best interest of the County. Alternate bids will not be considered unless authorized
by the ITB. In case of identical bids tying as low bid, the County shall conduct a random selection (coin toss) by the
Procurement Services Director before at least three witnesses.
20.0 BID AWARD PROCESS
Award shall be made in a manner consistent with the County’s Procurement Ordinance. Award recommendations will be
posted on the Collier County Procurement Services Division website.
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21.0 RESERVED RIGHTS
Collier County reserves its right in any solicitation to accept or reject any or all bids, proposals or offers; to waive minor
irregularities and technicalities; or to request resubmission. Also Collier County reserves the right to accept all or any pa rt of
any bid, proposal, or offer, and to increase or decre ase quantities to meet the additional or reduced requirements of Collier
County. Collier County reserves its right to cancel, extend or modify any or all bids, proposals or offers; to award to one o r
more vendors; to award all or part of a solicitation; and to award by individual line items when it is deemed to be in the best
interest of the County. Collier County reserves its right to reject any sole response.
END OF GENERAL BID INSTRUCTIONS
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22.0 COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS
22.1 Offer
22.1.1 This offer is subject to cancellation by the COUNTY without notice if not accepted by VENDOR within
fourteen (14) days of issuance.
22.2 Acceptance and Confirmation
22.2.1 This Purchase Order (including all documents attached to or referenced therein) constitutes the entire agreement
between the parties, unless otherwise specifically noted by the COUNTY on the face of this Purchase Order. Each
delivery of goods and/or services received by the COUNTY from VENDOR shall be deemed to be upon the terms
and conditions contained in this Purchase Order.
22.2.2 No additional terms may be added and Purchase Order may not be changed except by written instrument
executed by the COUNTY. VENDOR is deemed to be on notice that the COUNTY objects to any additional or
different terms and conditions contained in any acknowledgment, invoice or other communication from VENDOR,
notwithstanding the COUNTY’S acceptance or payment for any delivery of goods and/or services, or any similar
act by VENDOR.
22.3 Inspection
22.3.1 All goods and/or services delivered hereunder shall be received subject to the COUNTY’S inspection and
approval and payment therefore shall not constitute acceptance. All payments are subject to adjustment for
shortage or rejection. All defective or nonconforming goods will be ret urned pursuant to VENDOR'S instruction
at VENDOR’S expense.
22.3.2 To the extent that a purchase order requires a series of performances by VENDOR, the COUNTY prospectively
reserves the right to cancel the entire remainder of the Purchase Order if goods and/or services provided early in
the term of the Purchase Order are non conforming or otherwise rejected by the COUNTY.
22.4 Shipping and Invoices
22.4.1 a) All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation
rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the
COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the
COUNTY nonetheless remain with VENDOR.
22.4.2 b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise specifically stated
in this Purchase Order. Unless otherwise provided in Purchase Order, no invoices shall be issued nor payments
made prior to delivery. U nless freight and other charges are itemized, any discount will be taken on the full
amount of invoice.
22.4.3 c) All shipments of goods scheduled on the same day via the same route must be consolidated. Each shipping
container must be consecutively numbered and marked to show this Purchase Order number. The container and
Purchase Order numbers must be indicated on bill of lading. Packing slips must show Purchase Order number and
must be included on each package of less than container load (LCL) shipments and/or with each car load of
equipment. The COUNTY reserves the right to refuse or return any shipment or equipment at VENDOR’S
expense that is not marked with Purchase Order numbers. VENDOR agrees to declare to the carrier the value of
any shipment made under this Purchase Order and the full invoice value of such shipment.
22.4.4 d) All invoices must contain the Purchase Order number and any other specific information as identified on the
Purchase Order. Discounts of prompt payment will be computed from the date of receipt of goods or from date of
receipt of invoices, whichever is later. Payment will be made upon receipt of a proper invoice and in compliance
with Chapter 218, Fla. Stats., otherwise known as the “Local Government Prompt Payment Act,” and, pur suant to
the Board of County Commissioners Purchasing Policy.
22.5 Time Is Of the Essence
22.5.1 Time for delivery of goods or performance of services under this Purchase Order is of the essence. Failure of
VENDOR to meet delivery schedules or deliver within a reasonable time, as interpreted by the COUNTY in its
sole judgment, shall entitle the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees
to reimburse the COUNTY for any expenses incurred in enforcing its rights. VENDOR further agrees that
undiscovered delivery of nonconforming goods and/or services is not a waiver of the COUNTY’S right to insist
upon further compliance with all specifications.
22.6 Changes
22.6.1 The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping
instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such
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change increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitabl e
adjustment in the price and/or delivery schedule will be negotiated by the COUNTY and VENDOR.
Notwithstanding the foregoing, VENDOR has an affirmative obligation to give notice if the changes will decrease
costs. Any claims for adjustment by VENDOR must be made within thirty (30) days from the date the change is
ordered or within such additional period of time as may be agreed upon by the parties.
22.7 Warranties
22.7.1 VENDOR expressly warrants that the goods and/or services covered by this Purchase Order will conform to the
specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and will be of
satisfactory material and quality production, free from defects and sufficient for the purpose intended. Goods shall
be delivered free from any security interest or other lien, encumbrance or claim of any third party. These
warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY.
22.8 Statutory Conformity
22.8.1 Goods and services provided pursuant to this Purchase Order, and their production and transportation shall
conform to all applicable laws, including but not limited to the Occupational Health and Safety Act, the Federal
Transportation Act and the Fair Labor Standards Act, as well as any law or r egulation noted on the face of the
Purchase Order.
22.9 Advertising
22.9.1 No VENDOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with
the COUNTY for goods and/or services, or appropriate or make use of the COUNTY’S na me or other identifying
marks or property without the prior written consent of the COUNTY’S Purchasing Department.
22.10 Indemnification
22.10.1 VENDOR shall defend, indemnify and hold harmless the COUNTY from any and all claims, including claims
of negligence, costs and expenses, including but not limited to attorneys' fees, arising from, caused by or related to
the injury or death of any person (including but not limited to employees and agents of VENDOR in the
performance of their duties or otherwise), or dama ge to property (including property of the COUNTY or other
persons), which arise out of or are incident to the goods and/or services to be provided hereunder.
22.11 Warranty of Non Infringement
22.11.1 VENDOR represents and warrants that all goods sold or services pe rformed under this Purchase Order are: a)
in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret; and c) do
not constitute unfair competition.
22.11.2 VENDOR shall indemnify and hold harmless the COUNTY from and a gainst any and all claims, including
claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim,
suit or proceeding alleging that the COUNTY’S use of the goods and/or services provided under this Purch ase
Order are inconsistent with VENDOR'S representations and warranties in section 11 (a).
22.11.3 If any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur,
VENDOR may, at the COUNTY’S option, procure for the COUNTY the right to continue using the goods or
services, or replace or modify the goods or services so that they become non infringing, (without any material
degradation in performance, quality, functionality or additional cost to the COUNTY).
22.12 Insurance Requirements
22.12.1 The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and
limits as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance
coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers
authorized or eligible to write policies in the State of Florida.
22.13 Compliance with Laws
22.13.1 In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, state, and
local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non -
exhaustive example, this shall include the American with Disabilities Act and all prohibitions against
discrimination on the basis of race, religion, sex creed, national origin, handicap, marital status, or veterans’ status.
Further, VENDOR acknowledges and without exception or stipulation shall be fully responsible for complying
with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and
regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws
referenced herein shall constitute a breach of the award agreement and the County sha ll have the discretion to
unilaterally terminate said agreement immediately. Any breach of this provision may be regarded by the
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COUNTY as a material and substantial breach of the contract arising from this Purchase Order.
22.14 Force Majeure
22.14.1 Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resulting
from any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of
nature. When VENDOR has knowledge of any actual o r potential force majeure or other conditions which will
delay or threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice
thereof, including all relevant information with respects to what steps VENDOR is taking to complete delivery of
the goods and/or services to the COUNTY.
22.15 Assignment
22.15.1 VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written
consent of the COUNTY. Any assignment made without such consent shall be deemed void.
22.16 Taxes
22.16.1 Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real
property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida
Statutes, Chapter 212), and from federal excise tax.
22.17 Annual Appropriations
22.17.1 The COUNTY’S performance and obligation to pay under this Purchase Order shall be contingent upon an
annual appropriation of funds.
22.18 Termination
22.18.1 This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the
VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the
terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR wit h notice of such
breach and VENDOR has failed to cure within 10 days of receipt of such notice.
22.19 General
22.19.1 a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action
brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth
Judicial Circuit in and for Collier County, Florida
22.19.2 b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR
shall not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not
be deemed a waiver of any subsequent default by VENDOR.
22.19.3 c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified
mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective
upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for
notice by written notice complying with the requirements of this section.
22.19.4 d) The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase
Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers,
employees and authorized persons.
22.19.5 e) In the event of any conflict between or among the terms of any Contract Documents related to this
Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order.
To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of
the Contract Documents, the provisions of the Terms and/or Conditions that are most favorable to the County
and/or provide the greatest protection to the County shall govern.
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ADDITIONAL TERMS AND CONDITIONS FOR ITB
23.0 INSURANCE AND BONDING REQUIREMENTS
23.1 The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized
to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Vendor
shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of
work.
23.2 The County and the Vendor waive against each other and the County’s separate Vendors, Contractors, Design Consultant,
Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein,
except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate,
require similar waivers of subrogation from the County’s separate Vendors, Design Consultants and Subcontractors and
shall require each of them to include similar waivers in their contracts.
23.3 Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
23.4 Certificates issued as a result of the award of this solicitation must identify “For any and all work performed on behalf of
Collier County.”
23.5 The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County,
Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of
interests provisions.
23.6 Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificat es of Insurance
must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work
performed on behalf of Collier County. The "Certificate Holder" should read as follows:
Collier County Board of County Commissioners
Naples, Florida
23.7 The amounts and types of insurance coverage shall conform to the minimum requirements set forth in Insurance and
Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If
Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor
must identify on the Certificate of Insurance the nature and amount of such self - insured retentions or deductibles and
provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles
will be Vendor’s sole responsibility.
23.8 Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of
completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer.
23.9 The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non
renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner,
within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non -renewal or material change in
coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this
requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor
hereunder, Vendor shall immediately take steps to have the aggregate l imit reinstated to the full extent permitted under
such policy.
23.10 Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the
Agreement or at its sole discretion shall be authorized to purchase such co verage(s) and charge the Vendor for such
coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the
County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement
between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be
responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to
purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract
Documents.
23.11 If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the
Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days
after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s)
shall be considered justification for the County to terminate any and all contracts.
24.0 ADDITIONAL ITEMS AND/OR SERVICES
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24.1 Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the
Procurement Ordinance.
25.0 VENDOR PERFORMANCE EVALUATION
25.1 The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000.
To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement.
26.0 ADDITIONAL TERMS AND CONDITIONS OF CONTRACT
26.1 The selected Vendor may be required to sign a standard Collier County contract.
26.2 The resultant contract(s) may include purchase or work orders issued by the County’s project manager .
26.3 The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for
the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County
will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the
Vendor.
26.4 The County’s project manager shall coordinate with the Vendor / Contractor the return of any surplus assets, including
materials, supplies, and equipment associated with the scope or work.
27.0 PUBLIC RECORDS COMPLIANCE
27.1 Florida Public Records Law Chapter 119, including specifically those contractual requirements in 119.0701(2)(a)-(b) as
follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
Communication and Customer Relations Division
3299 Tamiami Trail East
Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
The Contractor must specifically comply with the Florida Public Records Law to:
Keep and maintain public records required by the public agency to perform the servi ce.
Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not
exceed the cost provided in this chapter or as otherwise provided by law.
Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law for the duration of the contract term and follow ing
completion of the contract if the Contractor does not transfer the records to the public agency.
Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the
Contractor or keep and maintain public records required by the public agency to perform the service. If the
Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall
destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure
requirements. If the Contractor keeps and maintains public records upon completion of the contract, the
Contractor shall meet all applicable requirements for retaining public records. All records stored electronicall y
must be provided to the public agency, upon request from the public agency’s custodian of public records, in a
format that is compatible with the information technology systems of the public agency.
28.0 PAYMENT METHOD
28.1 Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes.
Vendor’s invoices must include:
28.1.1 Purchase Order Number
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28.1.2 Description and quantities of the goods or services provided per instructions on the County’s purchase order or
contract. Invoices shall be sent to:
Board of County Commissioners Clerk’s Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail East, Suite 700
Naples FL 34112
Or
Emailed to: bccapclerk@collierclerk.com
28.2 Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of
invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission
of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of “laches” as untimely
submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement.
28.3 In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier
County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to
off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of
for materials delivered in association with a contract.
28.4 Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for
payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes,
otherwise known as the “Local Government Prompt Payment Act.” Collier County reserves the r ight to withhold and/or
reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
29.0 ENVIRONMENTAL HEALTH AND SAFETY
29.1 All Vendors and Sub Vendors performing service for Collier County are required and shall comply with all Occupational
Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other
applicable rules and regulations. Vendors and Sub Vendors shall be responsible for the safety of their employees and any
unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes.
29.2 Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or
right-of-way for the purpose of inspection of any Vendor’s work operations. This provision is non-negotiable by any
department and/or Vendor.
29.3 All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash
Studies where relevant as determined by the engineer.
29.4 All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels.
30.0 LICENSES
30.1 The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations
necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local
Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be
submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County
account, is properly licensed to perform the a ctivities or work included in the contract documents. Failure on the part of
any Vendor to submit the required documentation may be grounds to deem Vendor non-responsive. A Vendor, with an
office within Collier County is also required to have an occupatio nal license.
30.2 All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier
County Contractor License registration form and submit the required fee. After registering the license/registration w ill
need to be renewed thereafter to remain “active” in Collier County.
30.3 If you have questions regarding professional licenses contact the Contractor Licensing, Community Development and
Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses,
please contact the Tax Collector’s Office at (239) 252-2477.
31.0 SURVIVABILITY
Purchase Orders: The Vendor agrees that any Purchase Order that extends beyond the expiration date of the original
Solicitation 17-7173 will survive and remain subject to the terms and conditions of that Agreement until the completion or
termination of this Purchase Order.
32.0 RELATION OF COUNTY
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It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the
Vendor nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the
County shall be at no time legally responsible for any negligence on the part of said Vendor, their employees or agents,
resulting in either bodily or personal injury or property damage to any individual, firm, or corporation.
33.0 TERMINATION
Should the Vendor be found to have failed to perform services in a manner satisfactory to the County, the County may
terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a
thirty (30) day written notice. The County shall be sole judge of non performance. In the event that the award of this
solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated
at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board’s
Procurement Ordinance.
34.0 PUBLIC ENTITY CRIME
A person or affiliate who has been placed on the convicted Vendor list following a conviction for a public entity crime
may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a
bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work ;
may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform
work as a contractor, supplier, subcontractor, or vendor under a contract with any public entity; and may not transact
business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a
period of 36 months following the date of being placed on the convicted Vendor list.
35.0 SECURITY AND BACKGROUND CHECKS
35.1 The Contractor is required to comply with County Ordinance 2004 -52, as amended. Background checks are valid for five
(5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management Division for all employees that shall
provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and
local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and
employment verifications and other related records. Contractor shall be req uired to maintain records on each employee
and make them available to the County for at least four (4) years.
35.2 All of Contractor’s employees and subcontractors must wear Collier County Government Identification badges at all
times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from
the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their
background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor’s
business.
35.3 The Contractor shall immediately notify the Collier County Facilities Management Division via e -mail (DL-
FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment. This
notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within
four (4) hours of separation may result in a deduction of $500 per incident.
35.4 CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated
upon award of the contract. If there are additional fees for this process, the vendor is responsible for all costs.
36.0 CONFLICT OF INTEREST
Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this ITB document. Disclosure of
any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a fir m
from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during
contract selection and execution.
37.0 PROHIBITION OF GIFTS TO COUNTY EMPLOYEES
No organization or individual shall offer or give, either directly or indi rectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County
Ethics Ordinance and County Administrative Procedure 5311. Violation of this pro vision may result in one or more of the
following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County
staff for a specified period of time; b. Prohibition by the individual and/or firm from doing b usiness with the County for a
specified period of time, including but not limited to: submitting bids, ITB, and/or quotes; and, c. immediate termination of
any contract held by the individual and/or firm for cause.
38.0 DEDUCTION FOR NON-PERFORMANCE
The County reserves the right to deduct a portion of any invoice for goods not delivered, or services not performed in
accordance with requirements, including required timeframe. The County may also deduct, or chargeback the Vendor the costs
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necessary to correct the deficiencies directly related to the Vendor’s non -performance.
39.0 OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES
Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitatio n
or resultant contract to other governmental entities at the discretion of the successful vendor.
40.0 FLORIDA WOOD PRODUCTS
The Vendor/Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and other forest products
produced and manufactured in the State of Florida as long as the price, fitness and quality are equal.
41.0 STANDARDS OF CONDUCT
The Vendor shall employ people to work on County projects who are neat, clean, well -groomed and courteous. Subject to the
American with Disabilities Act, Vendor shall supply competent employees who are physically capable of performing their
employment duties. The County may require the Vendor to remove an employee it deems careless, incompetent, insubordinate
or otherwise objectionable and whose continued employment on C ollier County projects is not in the best interest of the
County.
42.0 PROTECTION OF PROPERTY
The Vendor shall ensure that the service is performed in such manner as to not damage any property. In the event damage
occurs to any property as a direct result of th e Vendor or their Sub vendor in the performance of the required service, the
Vendor shall repair/replace, to the County’s satisfaction, damaged property at no additional cost to the County. If the damag e
caused by the Vendor or their Sub vendor has to be r epaired/replaced by the County, the cost of such work will be deducted
from the monies due the Vendor.
The County’s project manager shall coordinate with the Vendor / Contractor the return of any surplus assets, including
materials, supplies, and equipment associated with the scope or work.
43.0 COLLIER COUNTY INFORMATION TECHNOLOGY REQUIREMENTS
All vendor access will be done via VPN access only. All access must comply with current published County Manager Agency
(CMA) policies.
Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon request from the Information
Technology Department. All vendors will be required to adhere to IT policies for access to the County network. Vendors are
required to notify the County in writing twenty-four (24) hours in advance as to when access to the network is planned.
Included in this request must be a detailed work plan with actions that will be taken at the time of access. The County IT
Department has developed a Technical Architecture Requirements Document that is required to be filled out and submitted
with your bid response. This document can be found on the Collier County Procurement Services Division website:
www.colliergov.net/purchasing. On the left hand side of the menu, click on CC Technical Requirements. If this document is
not submitted with your bid response, your bid response may be deemed non -responsive.
43.1.1Required quantities of material
43.1.2Specifications relating to goods and/or materials required for job including brand and/or model number or type if
applicable
43.1.3Pricing and availability of goods and/or materials provided under Vendor’s agreements with mater ial suppliers
44.0 GRANT COMPLIANCE
The purchase of any goods and/or services that are funded through Federal Grant Appropriations, the State of Florida, or any
other public or private foundations shall be subject to the compliance and reporting requirements of the granting agency.
45.0 EQUIPMENT
Vendor shall have available and in good working condition, the necessary equipment to perform the required service. If
required by the County, the Vendor shall supply a list of equipment and an hourly rate for each. Hourly r ates will commence
once equipment arrives at the service site, unless otherwise agreed in writing by the Project Manager.
In the event that additional specialized and/or heavy equipment (backhoe, crane, mudhog, etc.) is needed, the Project Manager
must be notified in advance for approval. The reimbursement of additional equipment expense shall be at cost and will
commence once equipment arrives at the service site, unless otherwise agreed in writing by the Project Manager. The County
reserves the right to request and obtain documentation of the Vendor’s cost for time and material projects, and to withhold
payments until documentation is provided.
All County-purchased equipment must be new and of current manufacture in production at the time of bid opening, a nd carry
industry standard warranties. At the time of delivery, at least two (2) complete shop repair manuals and parts lists must be
furnished with each type of equipment. Vendor must service all equipment prior to delivery and/or acceptance by the County .
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The scope of these specifications is to ensure the delivery of a complete unit ready for operation. Omission of any essential
detail from these specifications does not relieve the Vendor from furnishing a complete unit.
END OF ADDITIONAL TERMS AND CONDITIONS FOR ITB
16.E.1.a
Packet Pg. 848 Attachment: 17-7173 Solicitation (4238 : Invitation to Bid (ITB) 17-17-7173 "2018 Computer Supplier for Collier County")
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
Fiscal Year 2018 Computers for Collier County
SOLICITATION NO.: 17-7173
RHONDA BURNS, FCCN, CPPB, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-8941
RHONDABURNS@colliergov.net (Email)
This solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
16.E.1.b
Packet Pg. 849 Attachment: 17-7173 Scope of Services 7 8 2017 (4238 : Invitation to Bid (ITB) 17-17-7173 "2018 Computer Supplier for Collier County")
ITB 17-7173 2018 Computers 2
Attachment A - Scope of Work/Services and Technical Specifications
Detailed Scope of Work
The prospective bidder will be asked to provide pricing for the following products listed below:
1. Standard (desktop) PC with five (5) year warranty
2. GIS/CADD with five (5) year warranty
3. Laptops and docking stations as a complete unit with three (3) year warranty option, with and without
accidental damage warranty, and Docking station as a separate unit with three(3) year warranty
4. 2-1(two in one) Windows tablet with a removable keyboard. The tablet should be priced with 8GB of
memory and 16GB of memory with three (3) year warranty, with and without accidental damage
warranty
Please be sure to review the listed specifications carefully, and submit the quotes that meet or exceed Collier
County’s specifications.
To help minimize the number of different models in service, we request any submitted systems be available through
September 30, 2018.
Collier County requires a policy, in writing, which will provide for defective units, out of the box, a NO
QUESTIONS ASKED EXCHANGE POLICY.
All items purchased must be delivered in 15 business days after receiving a County Purchase Order (PO). Orders
must be fulfilled directly by the awarded bidder and shall not be passed on to third parties or manufacturers for
fulfillment.
The Information Technology Division will order break-fix computers (Break-fix are the computers that IT buys to
replace broken computers that are purchased by other divisions. IT will have the computers fixed and stored for the
next computer to break. These are also referred to as the Service Desk replacement computers. The requirement for
break-fix is that the same model or newer (in a particular category) will replace the computer that is broken for the
County at the beginning of the contract. In the event of a product change in the middle of the year, the Information
Technology Division shall be allowed to swap a percentage of the break -fix computers for the new model based on
the remaining time left in the contract.
Shipping must be included in the quoted price, FOB Destination, (the address will change pending the division that
purchases the computer).
HISTORICAL SPEND
In the past the County typically purchases 25 desk tops, 500 lap tops, 80 notebooks and 35 GIS/CAD computers for
a typical fiscal year total dollars of over $500,000.00
REQUIREMENTS
CATEGORY 1 Standard PC (Desk top)
Processor I5 Quad-core 7th generation or better
Video Integrated Onboard video,1 VGA and 2 display ports (VGA Dongles included)
2 Display ports + VGA Dongles (version 1.2 or higher) 1 via 2 display
Memory 8 GB RAM in one slot with an additional open slot
240 + GB SSD
Optical Drive Optional
Operating System Win10
External Ports 6 + USB Ports - 2+ must be USB 3
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Packet Pg. 850 Attachment: 17-7173 Scope of Services 7 8 2017 (4238 : Invitation to Bid (ITB) 17-17-7173 "2018 Computer Supplier for Collier County")
ITB 17-7173 2018 Computers 3
Expansion Open PCIE expansion slot
Case Small form factor with internal power supply
Power Supply "80 Plus" category of efficiency will be given preference
Speaker Internal speaker must be able to be disabled in bios without disabling all sound
Input Devices Mouse and Keyboard must be USB
Network Adapter GB Ethernet
Audio Integrated sound
Warranty Five (5) warranty on all components
Accidental Damage
Warranty Not Required
CATEGORY 3 Laptop with Docking Station
Screen Touch Screen 13.5 to 16.5" // must have capability to turn touch screen off
Processor I5 Quad-core 7th generation or better
Video Intel HD or dedicated video such as Mobile Radeon or nVidia NVS (512MB min)
Memory 8 GB RAM in one slot with an additional open slot for expansion
Hard Drive 240 + GB SSD
Optical Drive Optional
Operating System Windows 10
External Ports 2 or more USB Ports // One + 3.0 // One + powered
Network Adapter GB Ethernet (On board or with included adapter & must be 802.1x compatible)
Wireless Wi-Fi (802.11a/b/g/n)AC
Bluetooth Optional
Weight Thin form factor weigh under 3.5LBS
CATEGORY 2 GIS/CAD
Processor Xeon Processor Haswell
Video CAD-Capable Video card 2GB+ VRAM: ATI Fire Pro or NVIDIA Quadra family
Video ports must include VGA dongles
Memory 32+ GB System RAM
Hard Drive HDD (1 TB+) Storage disk SSD
Optical Drive Optional
Operating System Win 10
External Ports 6 + USB Ports - 2+ must be USB 3
Network Adapter GB Ethernet
Input Devices Mouse and Keyboard must be USB
Case Full sized case
Power Supply 700W+
Expansion 1+ Open Full sized PCI Express slot
Audio Integrated audio
Warranty Five (5) year warranty on all components
Accidental Damage
Warranty Not Required
16.E.1.b
Packet Pg. 851 Attachment: 17-7173 Scope of Services 7 8 2017 (4238 : Invitation to Bid (ITB) 17-17-7173 "2018 Computer Supplier for Collier County")
ITB 17-7173 2018 Computers 4
Video Out 2 Display ports + VGA Dongles (version 1.2 or higher)
Video ports must include VGA dongle
Input Devices Full-feature Keyboard, Standard touch pad with buttons (Non Track Pad
configuration ), mouse input, integrated
Web cam
Microphone
Battery Whr Rating 80+
Battery Life 6 Hour Minimum Rating w/ Extended Life Battery Option
10 keypad 10 keypad on keyboard is not required
Weight Not to exceed 3.5 lbs.
Audio Stereo speakers
Warranty Three (3) year and it must cover every part of the laptop and dock.
Accidental Damage
Warranty Required
CATEGORY 3.1 Docking Station (compatible with Laptop above)
Display Ports Display port with VGA Dongles (version 1.2+)
External Ports When docked must support laptop screen and 3 external monitors
Dock 4 or more USB Ports 2 or more must be USB 3
Network Adapter GB Ethernet
Warranty Three (3) Year and it must cover every part of the docking station
Accidental Damage
Warranty Not Required
CATEGORY 4. 2 in 1 Tablet
Screen Touch Screen 9 to 14" with anti-glare // Must be able to detach from keyboard for
tablet mode
Processor I7 Quad-core 6th generation or better / quote with i5
Video Intel HD or dedicated video such as Mobile Radeon or nVidia NVS (512MB min)
Video Out Must include VGA Dongles (1.2 or higher)
Memory 8 GB RAM
Hard Drive 256 + GB SSD // 512 quote
Operating System Windows10 capable
External Ports Full-size USB 3.0
Network Adapter Must have Ethernet port on device, keyboard, or docking station (GB & Port must be
802.1x compatible)
Wireless Wi-Fi (802.11a/b/g/n)AC
Bluetooth Bluetooth capable
Input Devices Microphone
Stereo speakers
Must have attachable keyboard
Battery Whr Rating 80+
Battery Life Battery life: 8 hours for handheld devices
16.E.1.b
Packet Pg. 852 Attachment: 17-7173 Scope of Services 7 8 2017 (4238 : Invitation to Bid (ITB) 17-17-7173 "2018 Computer Supplier for Collier County")
ITB 17-7173 2018 Computers 5
Weight Not to exceed 3.5 lbs.
Camera Front and Rear camera
Warranty Three (3) Year warranty must cover every part of the PC
Accidental Damage
Warranty Required
CATEGORY 4.1 2 in 1 Tablet
Screen Touch Screen 9 to 14" with anti-glare // Must be able to detach from keyboard for
tablet mode
Processor I7 Quad-core 6th generation or better / quote with i5
Video Intel HD or dedicated video such as Mobile Radeon or nVidia NVS (512MB min)
Video Out Must include VGA Dongles (1.2 or higher)
Memory 16 GB Ram
Hard Drive 256 + GB SSD // 512 quote
Operating System Windows10 capable
External Ports Full-size USB 3.0
Network Adapter Must have Ethernet port on device, keyboard, or docking station (GB & Port must be
802.1x compatible)
Wireless Wi-Fi (802.11a/b/g/n)AC
Bluetooth Bluetooth capable
Input Devices Microphone
Stereo speakers
Must have attachable keyboard
Battery Whr Rating 80+
Battery Life Battery life: 8 hours for handheld devices
Weight Not to exceed 3.5 lbs.
Camera Front and Rear camera
Warranty Three (3) Year warranty must cover every part of the PC
Accidental Damage
Warranty Required
16.E.1.b
Packet Pg. 853 Attachment: 17-7173 Scope of Services 7 8 2017 (4238 : Invitation to Bid (ITB) 17-17-7173 "2018 Computer Supplier for Collier County")
Project Manager: Mike BerriosProcurement: Viviana GiarimoustasWitness: Opal Vann9/22/201717‐7173, 2018 Computers Supplier for Collier CountyNotifications Sent: 456 Downloaded: 67Submissions: 8Non responsive vendors did not provide specifications as per the scope of work.The awarded vendors per category are highlighted in green.StaplesTroxellComputers at WorkMRA Howard TechAprisa B2* AKA***Against instructions provided in the solicitation,vendor provided new prices after the due date.**Vendor withdrew offer1 Standard PC with five (5) year warranty $662.98 $829.77 $702.77 $1,009.00 $1,171.00 $914.61Non Responsive$930.00$662.98 $829.77 $702.77 $1,009.00 $1,171.00 $914.61Non Responsive$930.002GIS/CAD with five (5) year warrantyNon Responsive$0.00 $1,829.12Non Responsive$3,126.00Non Responsive Non ResponsiveNon ResponsiveNon Responsive$1,829.12Non Responsive$3,126.00Non Responsive Non ResponsiveNon Responsive3Laptop and Docking Station with three (3) year warranty (must provide prices for both Category 3 and 3.1) Non ResponsiveNon Responsive$1,443.81 $1,385.40 $1,823.00 $1,582.77Non Responsive$1,500.003.1Docking Station only with three (3) year warranty (mustprovide prices for both Category 3 and 3.1)Non ResponsiveNon Responsive$130.88 $235.00 $166.00 $166.31Non Responsive$200.00Non ResponsiveNon Responsive$1,574.69 $1,620.40 $1,989.00 $1,749.08Non Responsive$1,700.0042 in 1 Tablet (8 GB RAM) with removable keyboard three (3) year warranty (must provide a price for 4 and 4.1)$1,624.45Non Responsive$1,308.30Non Responsive $0.00Non Responsive Non Responsive$899.994.12 in 1 Tablet (16 GB RAM) with removable keyboard three (3) year warranty (must provide a prive for 4 and 4.1)$2,154.65Non Responsive$1,564.46Non Responsive$0.00Non Responsive Non Responsive$1,299.99$3,779.10Non Responsive$2,872.76Non Responsive$0.00Non Responsive Non Responsive$2,199.98Alt #1Laptops and Docking Stations with three (3) year warranty without accidental damage warranty$1,285.09 $790.11 $1,380.88Non ResponsiveAlt #22 in 1 Tablet (8 GB RAM) with three (3) year warranty without accidental damage warranty$1,517.01 $986.82 $1,266.64 $1,868.80Non ResponsiveAlt #32 in 1 Tablet (16 GB RAM) with three (3) year warranty without accidental damage warranty$2,047.27 $1,504.53 $2,207.10Non ResponsiveRequired FormsVendor Check ListYes Yes Yes Yes Yes Yes Yes Yes Conflict of Interest AffidavitYes Yes Yes Yes Yes Yes Yes Yes Vendor Declaration StatementYes Yes Yes Yes Yes Yes Yes Yes Immigration Affidavit CertificationYes Yes Yes Yes Yes No Yes Yes Vendor Substitute W‐9No Yes Yes Yes Yes Yes Yes Yes Insurance and Bonding RequirementsYes Yes Yes Yes Yes Yes Yes Yes Reference QuestionnaireYes Yes Yes Yes No No Yes No‐1Local Vendor Preference Yes No Yes No No No Yes NoYes or NoTotal for Category 3Total for Category 4Category 1Note: County intends to award by category and may award to more than one vendor. Vendor is not required to submit a bid for all categories. Unit PriceCategory 2Category 3Category 4ALTERNATESDescription Total for Category 1Total for Category 21 of 116.E.1.cPacket Pg. 854Attachment: 17-7173 Bid Tabulation (4238 : Invitation to Bid (ITB) 17-17-7173 "2018 Computer Supplier for
16.E.1.d
Packet Pg. 855 Attachment: 17-7173 NORA (4238 : Invitation to Bid (ITB) 17-17-7173 "2018 Computer Supplier for Collier County")