Agenda 12/12/2017 Item #16D 712/12/2017
EXECUTIVE SUMMARY
Recommendation to approve the selection committee ranking and authorize entering into
negotiations with Agnoli, Barber and Brundage, Inc. for a contract related to Request for
Professional Services Number 17-7182, “North Collier Regional Park Artificial Turf Design.”
OBJECTIVE: To approve staff selection committee rankings and authorize staff to negotiate a contract
in order to secure a firm to provide professional design and engineering services for North Collier
Regional Park Artificial Turf.
CONSIDERATION: On July 27, 2017, staff issued a Request for Professional Services (RPS) in
accordance with Florida Statute Section 287.055, the Consultants’ Competitive Negotiation Act, to select
a firm to design the North Collier Regional Park Artificial Turf soccer fields. The RPS included
engineering design, permitting and project oversight services.
Notices were sent to one thousand, nine hundred and eleven (1,911) contact addresses with fifty -three
(53) vendors requesting full solicitation packages, and three (3) proposals were received by the August
28, 2017 deadline. A public Selection Committee meeting was held on October 17, 2017 and after review
and discussion, and by consensus, the Committee scored each of the proposals submitted. All three firms
were brought back for oral presentations on October 20, 2017 and the Committee members ranked the
firms which resulted in a tie.
The Procurement Manual and solicitation provide direction on how to proceed in order to break the tie.
The tie-breaking process is also designed to assist in attempting to more evenly distribute the work among
qualified firms, by awarding to the firm with the least volume of prior County work. The application of
the tie-breaking process was protested by the second-ranked firm and denied by the Procurement Services
Director after it was determined that staff properly applied the procedure which resulted in the following
order:
1. Agnoli, Barber and Brundage, Inc
2. Stantec Consulting Services, Inc.
3. Holes Montes, Inc.
Pursuant to the Consultants’ Competitive Negotiation Act, Florida Statute Section 287.055, staff will
bring a negotiated contract back to the Board of County Commissioners (Board) for approval at a
subsequent meeting.
FISCAL IMPACT: The source of funds is from Tourist Development Council Capital Projects fund 758.
Funding has been appropriated for this Project No. 80359 (Artificial Turf Conversion).
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval. -CMG
RECOMMENDATION: To approve the ranking for RFP No. 17-7182, North Collier Regional Park
Artificial Turf Design Services, and directs staff to bring a negotiated contract to the Board for
subsequent approval.
Prepared By: David Berra, Project Manager, Facilities Management Division
12/12/2017
ATTACHMENT(S)
1. 17-7182 Final Ranking (PDF)
2. 17-7182 NORA (PDF)
12/12/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.7
Doc ID: 4221
Item Summary: Recommendation to approve the selection committee ranking and authorize
entering into negotiations with Agnoli, Barber and Brundage, Inc. for a contract related to Request for
Professional Services Number 17-7182, “North Collier Regional Park Artificial Turf Design.”
Meeting Date: 12/12/2017
Prepared by:
Title: Operations Analyst – Parks & Recreation
Name: Matthew Catoe
11/16/2017 9:35 AM
Submitted by:
Title: Division Director - Parks & Recreation – Parks & Recreation
Name: Barry Williams
11/16/2017 9:35 AM
Approved By:
Review:
Parks & Recreation Ilonka Washburn Additional Reviewer Completed 11/16/2017 10:58 AM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 11/16/2017 11:08 AM
Procurement Services Sandra Herrera Additional Reviewer Skipped 11/16/2017 11:22 AM
Procurement Services Ted Coyman Additional Reviewer Completed 11/17/2017 4:50 PM
Parks & Recreation Barry Williams Additional Reviewer Completed 11/20/2017 1:18 PM
Procurement Services Swainson Hall Additional Reviewer Completed 11/20/2017 3:32 PM
Operations & Veteran Services Sean Callahan Additional Reviewer Completed 11/21/2017 9:56 AM
Solid and Hazardous Waste Dayne Atkinson Additional Reviewer Completed 11/21/2017 5:13 PM
Procurement Services Evelyn Colon Additional Reviewer Completed 11/28/2017 11:26 AM
Facilities Management Margaret Bishop Additional Reviewer Completed 11/28/2017 11:39 AM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 11/28/2017 1:56 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 11/29/2017 8:46 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 11/29/2017 9:00 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 11/29/2017 9:07 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 11/29/2017 2:27 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 11/29/2017 2:50 PM
12/12/2017
Board of County Commissioners MaryJo Brock Meeting Pending 12/12/2017 9:00 AM
Selection Committee
Final Ranking Sheet
RPS #: 17-7182
Title: Design for Artificial Turf Conversion
Name of Firm Derrick
Garby Felicia Kirby
M
i
c
h
a
e
l
O
Ed Caum
Bibiana
Menendez-
Barrett
Total
Selection
Committee
Final Rank
Least Amt Paid
(tie breaker)
Agnoli, Barber & Brundage, Inc.2 1 1 2 6 1.0000 1
Stantec Consulting Services, Inc.1 2 2 1 6 1.0000 2
Hole Montes, Inc.3 3 3 3 12 3.0000 3
Procurement Professional Evelyn Colon, Procurement Strategist
Step 1: Upon direction by the Procurement professional, the individual selection committee member should provide their
ranking of the proposals.
Step 2: The procurement professional will review the mathematically calculated final rank and discuss the rank order and
determine if consensus is reached.
Page 1 of 1
Date: October 20, 2017
Colplev County
Administrative Services Department
Procurement Services Division
Notice of Recommended Award
FSolicitation: 17-7182 Title: North Collier Regional Park Artificial Turf Design
Due Date and Time: August 28, 2017 at 3:OOPM
Respondents:
Company Name
City
County State
I
Final
Ranking
Responsive/Responsible
Agnoli, Barber & Brundage, Inc.
Naples
Collier FL
I
Yes
Stantec Consulting Services, Inc.
Naples
Collier FL
2
Yes
Hole Montes, Inc.
Naples
Collier FL
3
Yes
[Utilized Local Vendor Preference: Yes E::] No
Recommended Venclor(s) For Award:
On July 27, 2017, the Procurement Services Division released notices of Request for Profes
17-7182 to 1911 firms for North Collier Regional Park Artificial Turf Design. Fifty-three (53)
packages were downloaded and three (3) were received by the due date of August 28, 201
The Selection Committe'e met on October 17, 2017 and as described'in step I of the solicit
and by consensus! the Committee scored each of the proposals submitted and determined
qualified to move on to step 2, presentations. Presentations were given by the three firm
2017 and the Committee provided the final ranking which was determined to be a tie. The
procedure was applied and the firm with the lower volume of work was ranked as the nu
recommending for the Boards approval the following final ranking:
slonal Services No.
solicitation
7, as shown above.
ation documents
that all three were
s
Agnoli, Barber & Brundage, Inc. as number I
Stantec Consulting Services, Inc. as number 2
Hole Montes, Inc. as number 3.
Required Signatures
Project ager: Felicia Kirby bkMA Z
Procurement StrateRist: Ev6lvn Colon
Pr cur n ervices Director:
LZ
Edward F. Coyman Jr. Date
on October 20'
Tie Breaking
tuber 1. Stbff is