Agenda 12/12/2017 Item #16A2812/12/2017
EXECUTIVE SUMMARY
Recommendation to terminate for convenience Contract No. 16-6643, with Neal’s Lawn and
Landscaping Maintenance, Inc., for nuisance abatement services.
OBJECTIVE: To obtain Board of County Commissioners (Board) approval to terminate for
convenience Contract No. 16-6643, with Neal’s Lawn and Landscaping Maintenance, Inc., for
nuisance abatement services.
CONSIDERATIONS: Collier County Ordinance Sec. 54-187(a), authorizes Code Enforcement staff
to utilize the services of a mowing contractor to abate ongoing or unaddressed violations pertaining to
overgrown lots and to also administer a mandatory lot mowing program for repeat violators. Neal’s
Lawn and Landscaping Maintenance, Inc. was awarded the contract to perform these mowing services
at the Board’s October 11, 2016, meeting.
During the course of the past year, there have been numerous occasions wherein the vendor has been
unresponsive to staff requests for mowing services at specific locations and has failed to perform
mowing services in a timely manner. The vendor has since closed his business and moved to a new
State. As such, staff believes it is in the best interest of the County to terminate the contract for
convenience. Section eight (8) of the contract provides that the Co unty may terminate the contract for
convenience at any time upon providing thirty (30) days written notice to the vendor.
If approved, the termination of the contract will be effective at the close of business on January 11,
2018. During the interim, Code Enforcement staff will continue to work with Procurement Services
staff, for the procurement of a new vendor to ensure that nuisance abatement services remain
uninterrupted.
FISCAL IMPACT: There is no fiscal impact from this action and any future nuisance abatement
services will continue to be within the Board’s approved, operating budget.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires a
majority vote for approval. - KLN
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
action.
RECOMMENDATION: To terminate for convenience Contract No. 16-6643, with Neal’s Lawn and
Landscaping Maintenance, Inc., for nuisance abatement services.
Prepared By: Marlene Serrano, Operations Manager, Code Enforcement Division
ATTACHMENT(S)
1. 16-6643NealsLawn_Contract_2017 (PDF)
12/12/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.28
Doc ID: 4198
Item Summary: Recommendation to terminate for convenience Contract No. 16-6643, with
Neal’s Lawn and Landscaping Maintenance, Inc., for nuisance abatement services.
Meeting Date: 12/12/2017
Prepared by:
Title: Manager - Code Enforcement Operations – Code Enforcement
Name: Marlene Serrano
11/14/2017 2:37 PM
Submitted by:
Title: Division Director - Code Enforcement – Code Enforcement
Name: Michael Ossorio
11/14/2017 2:37 PM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 11/14/2017 2:55 PM
Code Enforcement Michael Ossorio Additional Reviewer Completed 11/14/2017 3:27 PM
Growth Management Department Judy Puig Level 1 Reviewer Completed 11/14/2017 3:29 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 11/16/2017 11:17 AM
Procurement Services Ted Coyman Additional Reviewer Completed 11/17/2017 4:53 PM
County Attorney's Office Kevin Noell Level 2 Attorney Review Completed 11/20/2017 8:36 AM
Growth Management Department Thaddeus Cohen Department Head Review Completed 11/20/2017 10:38 AM
Growth Management Department James French Deputy Department Head Review Completed 11/28/2017 6:22 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 11/29/2017 7:56 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 11/29/2017 11:14 AM
Budget and Management Office Mark Isackson Additional Reviewer Completed 11/30/2017 10:13 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 12/01/2017 2:37 PM
Board of County Commissioners MaryJo Brock Meeting Pending 12/12/2017 9:00 AM
AGREEM,ENT1.6-6643
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N u is a n q._e.,, Abatem g 4!
THIS AGREEMENT is made and entered into tnis I l*' day of ft.lober, 2016, by and between
the Board of County Commissioners for Collier County, ftorida, a political subdivision of the State of
Florida (hereinaftei referred to as the "County" or "Owner") and Neals Lawn & Landscaping' Inc.,
authorized to do business in the State of Florida, whose business address is 146 Brooks Rd, North
Fort Myers, FL 33917 (hereinafter referred to as the "Contractor")'
wITNE.SSETH:
1. COMMENCEMENT. The Agreement shall be for a two (2) year period, commencing on the date
of Board awardEid-terminating two (2) years from that date, or until such time as all outstanding
purchase Orders issued prior [o the'expiration of the Agreement period have been completed or
terminated. The Work will commence upon the issuance of a Purchase Order.
The County may, at its discretion and with the consent of the Contractor, renew the Agreement
under all the terms and conditions contained in this Agreement for two (2) additional' one{1) year
renewals, renewable annually. The County shall give ihe Contractor written notice of the County's
intention to renew the Agreement term prior to the end of the Agreement term then in effect'
The County Manager, or his designee, may, at his discretion, extend the Agreement und^er all of
the terms and coniditions containeO in this Agreement for up to one hundred eighty (180) days'
The County Manager, or his designee, shaligive the Contractor written notice of the County's
intention to extend ihe Agreement lerm prior to ihe end of the Agreement term then in effect'
Z. STATEIIENI OF WORK. The Board of County Commissioners deemed two (2) firms to be
@greementtoeachfirm.Eachawardeewi|lenterintoanAgreementto
provide their awarded portidn of the services on an as-needed basis as may be 9A.1red by the
Owner in accordance with the terms and conditions of lnvitation to Bid (lTB) #16-6643,. Exhibit A
,,Scope of Work," and the Contractor's proposal, which is incorporated by reference and made an
integral part of this Agreement.
2.1 The execution of this Agreement shall not be a commitment to the Contractor that any
Work will be awarded to the Contr-actor. Rather, this Agreement governs the rights and obligation
of the procedure to obtain Work and all Work undertaken by Contractor for Owner pursuant to this
Agreement during the term and any extension of the term of this Agreement' Although the primary
uJer of this AgrEement is the Code Enforcement Division, any County Division may use this
Agreement provideO sufficient funds are included in its budget(s).
#1 6€643 Nuisance Abatement
Neals Lawn & LandscaPing, Inc.
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Page 1 of 17
rN wrrNESS *HERE'F, the contractor and the county, h"y9 each, respectively, by an authorized
person or agent, n"i*n0", set their nanos and sears on in" date and year first above written'
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDAATTEST:
Aqr[Q,^eSc tta^o
lAocoro :'CJ"a-vo'-lype/Print Witness Name
#16-6643 Nuisance Abatement
Neals Lawn & LandscaPip+\q9
Neals Lawn & LandscaPing, Inc'
Page 12 of 17