Backup Documents 11/14/2017 Item #16D21 ORIGINAL DOCUMENTS CHECKLIST & ROU '—
r i ''1111
''�v
TO ACCOMPANY ALL ORIGINAL DOCUMENTS � i
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SI4liN�TI ,t
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded tote ComitY Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting. Risk Management
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management 667
0417
2. County Attorney Office County Attorney Office
*---41,
472/7
4. BCC Office Board of County b
Commissioners "Zc
4. Minutes and Records Clerk of Court's Office
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Barbara Lance Priscilla Doria Contact Information 239-252-8998
Contact/ Department
Agenda Date Item was November 14,2017 J Agenda Item Number 16.D.21 vie
Approved by the BCC
Type of Document Non-Standard Agreement i Number of Original y''-g....
Attached Documents Attached
PO number or account N/A 18-7243 Delnor- Collier County
number if document is Wiggins State Park Sheriffs Office
to be recorded Intersection Detail
INSTRUCTIONS & CHEC IST
Initial the Yes column or mark"N/A"in the Not Applicable c. omn'w 'che er is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signatu STAMP e .4114-, O l 1°f
2. Does the document need to be sent to another agency for ad.' •... , -gnatures? If yes, ,iPi i""
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. J
3. Original document has been signed/initialed for legal sufficiency. (All documents to be BL
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board i
5. The Chairman's signature line date has been entered as the date of BCC approval of the BL
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's BL
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 11/14/2017 and all changes made during
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable. i,
9. Initials of attorney verifying that the attached document is the version approved by the ,
BCC, all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.* Sis. .kirnail OAA(Ookild.
CCSO WIC! eittEkeit . +.-
1 60 21
MEMORANDUM
Date: November 21, 2017
To: Barbara Lance, Purchasing Tech
Procurement Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Agreement #18-7243-NS with Collier County Sheriff's Office
for intersection control outside of Delnor-Wiggins State Park
Attached, for further execution, please find two (2) original copies of the agreement
referenced above, (Item #16D21) approved by the Board of County Commissioners on
November 14, 2017.
After signature by CCSO, please return an original agreement to the Minutes
and Records Department for the Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
16021
LanceBarbara
From: HerreraSandra
Sent: Tuesday, November 07, 2017 2:18 PM
To: LanceBarbara
Subject: RE: Past Agreements forwarded FYI
I spoke with Trish Morgan (Clerk) and Mr. Williams and have agreed the CCSO will execute after the
Chairman. Please make a notation on a sticky note that CCSO will execute after the chairman.
Sandra Herrera, ACP
Procurement Manager-Contract Administration
Telephone: (239) 252-4270
Facsimile: (239) 252-6549
r County
CoIke
Collier County Procurement Services Division, 3295 Tamiami Trail East, Bldg C2, Naples, Florida 34112
From: LanceBarbara
Sent: Friday, November 03, 2017 7:43 AM
To: Edyth Bird <Edyth.Bird@colliersheriff.org>
Cc: CatoeMatthew<MatthewCatoe@colliergov.net>; DoriaPriscilla <PriscillaDoria@colliergov.net>; HerreraSandra
<sandraherrera@colliergov.net>
Subject: RE: Past Agreements forwarded FYI
Good morning Edyie,
Mike's contact information has been passed along to my Contracts Manager, Sandra Herrera. She will be reaching out
to him to further discuss the process.
Thank you,
Barbara Lance II Procurement Technician
Collier County Procurement Services
3295 Tamiami Trail East
Naples, FL 34112
Phone: 239.252.8998
BarbaraLance(a colliergov.net
From: Edyth Bird - 2306 [mailto:Edyth.Bird@colliersheriff.org]
Sent:Thursday, November 02, 2017 4:18 PM
To: LanceBarbara <BarbaraLance@colliergov.net>
Cc: CatoeMatthew<MatthewCatoe@colliergov.net>; DoriaPriscilla <PriscillaDoria@colliergov.net>; HerreraSandra
<sandraherrera@colliergov.net>
Subject: RE: Past Agreements forwarded FYI
Good afternoon,
Cmdr Mike Williams/Legal mentioned that he has tried to call a few times.Would someone please contact him
at
239-252-0663?
1 602 1
Thank you in advance.
Edyie Bird
Chiefs'Office
Special Details Coordinator
Emergency Management Asst.
Office(239)252-0529 or Ext.2529
Fax(239)252-0965
Cell(239)285-8062
Edyth.Bird@colliersheri f org
From: LanceBarbara [mailto:BarbaraLance@colliergov.net]
Sent:Tuesday, October 31, 2017 10:22 AM
To: Edyth Bird - 2306<Edyth.Bird@colliersheriff.org>
Cc: CatoeMatthew<MatthewCatoe@colliergov.net>; DoriaPriscilla <PriscillaDoria@colliergov.net>; HerreraSandra
<sandraherrera@colliergov.net>
Subject: RE: Past Agreements forwarded FYI
Hi Edyie,
From what I understand,there has been a change in the process. In the past, the Agreements have not always gone
through Procurement. It is critical that everything flow through Procurement Services to ensure proper signatures are
obtained and renewals are tracked in SAP. The Amendment 17-7168-NS CCSO Special Law Enforcement and Contract
18-7243 Delnor-Wiggins State Park Intersection Detail are the first ones being routed through our department. I know
this is a change from how things were routed in the past but I have a process I must follow. Per the attached, when the
Vendor's signature is received, Matt Catoe will upload the signed Agreement into MinuteTraq for the first round of
approvals. The Contract will not move on for BCC Approval, until the Vendor Signed copy is approved in
MinuteTraq. The final approval will be with the BCC.
If you still have questions regarding the Contract Approval process,feel free to contact Sandra Herrera, our Contracts
Manager.
Thank you,
Barbara Lance II Procurement Technician
Collier County Procurement Services
3295 Tamiami Trail East
Naples, FL 34112
Phone: 239.252.8998
BarbaraLanceRcolliergov.net
From: Edyth Bird - 2306 Imailto:Edyth.Bird@colliersheriff.org]
Sent:Tuesday, October 31, 2017 9:28 AM
To: LanceBarbara <BarbaraLance@colliergov.net>
Subject: Past Agreements forwarded FYI
It was a pleasure speaking with you this morning. I've attached 2 previously signed agreements
for your review as requested.
Have a great day and don't hesitate to call if anything further is needed.
Edyie Bird
Chiefs'Office
Special Details Coordinator
Emergency Management Asst.
2
Office(2 39)252-0529 or Ext.2529 1 6 D 2 1
Fax(239)252-0965
Cell(239)285-8062
Edyth.Bird@colliersheriff.org
This communication is confidential and may contain privileged information intended solely for the named addressee(s).
It may not be used or disclosed except for the purpose for which it has been sent. If you are not the intended recipient,
you must not copy, distribute or take any action induced by or in reliance on information contained in this message.
Unless expressly stated, opinions in this message are those of the individual sender and not of the Collier County
Sheriff's Office. If you have received this communication in error, please notify the Collier County Sheriff's Office by
emailing helpdesk@colliersheriff.org quoting the sender and delete the message and any attached documents.The
Collier County Sheriff's Office accepts no liability or responsibility for any onward transmission or use of emails and
attachments having left the colliersheriff domain.
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a
public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
This communication is confidential and may contain privileged information intended solely for the named addressee(s).
It may not be used or disclosed except for the purpose for which it has been sent. If you are not the intended recipient,
you must not copy, distribute or take any action induced by or in reliance on information contained in this message.
Unless expressly stated, opinions in this message are those of the individual sender and not of the Collier County
Sheriff's Office. If you have received this communication in error, please notify the Collier County Sheriff's Office by
emailing helpdesk@colliersheriff.org quoting the sender and delete the message and any attached documents. The
Collier County Sheriff's Office accepts no liability or responsibility for any onward transmission or use of emails and
attachments having left the colliersheriff domain.
3
1 6021
AGREEMENT # 18-7243-NS
FOR
DELNOR-WIGGINS STATE PARK INTERSECTION DETAIL
THIS AGREEMENT entered into this I 1 _day of tkiNtrnbtr 2017, by
and between the Collier County Sheriffs Office, KEVIN RAMBOSK, SHERIFF of Collier
County,whose principal address is 3319 Tamiami Trail East,Naples,Florida 34112 hereinafter
referred to as "CCSO" and Collier County Board of County Commissioners do Parks and
Recreation Division, a political subdivision of the State of Florida, whose principal address is
3299 Tamiami Trail East, Naples, Florida 34112 hereinafter referred to as "COUNTY", both
of whom shall be referred to as the "PARTIES".
WITNESSETH:
WHEREAS, the COUNTY desires to obtain special Law Enforcement Service at
Delnor-Wiggins State Park for Intersection Control in Collier County, Florida.
WHEREAS, the CCSO has agreed to render to the COUNTY professional law
enforcement service, and the COUNTY is desirous of contracting for such services upon the
terms and conditions hereinafter set forth; and
WHEREAS, the COUNTY is desirous of providing Law Enforcement services
through a contractual relationship with the CCSO; and
WHEREAS, CCSO hereby agrees to provide such security and law enforcement as
provided herein.
NOW, THEREFORE, in consideration of the sums hereinafter set forth and for
other good and valuable considerations, the receipt and legal sufficiency of which are hereby
acknowledged, it is hereby agreed as follows:
1. For the purpose above, CCSO shall provide to the COUNTY a detail at Delnor-
Wiggins State Park consisting of two (2) deputies on the below listed dates to cover
the time of peak public safety concerns. One deputy from 9:00am to 1:00pm (4 hours)
and one deputy from 10:00am to 3:00pm (5 hours)for a total of 9 hours per detail
shift:
December 23-25, 2017=3total days of which 2 days are holidays (Christmas
Eve/Day).
December 29, 2017 through April 29, 2018 (every day of the week) = 122 total days
of which 4 days are holidays (New Year's Eve/Day, Good Friday and Easter).
May 5, 2018 through July 1, 2018 (every Saturday and Sunday) = 18 total days of
which 3 days are holidays (Mother's Day, Memorial Day, and Father's Day).
Page 1 of 6 :+ •ar .
16021
May 28, 2018 (Monday of Mother's Day weekend)= 1 total day
July 4, 2018 (Independence Day) = 1 total day and is a holiday
September 1, 2018 through September 3, 2018 = 3 total days
148 total detail days x 2 deputies/day x 9 hours/day= 1332 hours; of which 10 days/90
hours are holidays as listed in paragraph 4.
Every effort will be made to accommodate all detail requests; however, deputy
availability cannot be guaranteed.
2. Such Law Enforcement Deputies shall perform normal law enforcement duties to
provide for the health and security of persons in the immediate area of the above
captioned event or location(s).
3. At all times, pertinent to this contract, the Law Enforcement Deputies shall be
assigned by and remain under the control of the Office of the Sheriff of Collier
County, Kevin Rambosk, Sheriff. Ownership and maintenance of equipment used in
Special Details are the responsibility of the Collier County Sheriff's Office.
Equipment assigned to a Deputy for use in the regular performance of duties shall be
used during this Special Detail. All equipment remains the responsibility of the
assigned Deputy and the ownership remains with the Collier County Sheriffs Office.
4. The COUNTY shall pay as indicated under Exhibit A- Pricing Schedule to the
Office of the Sheriff of Collier County.
When six (6) or more deputies are assigned to a detail, one position per every
six (6) deputies will be designated as a supervisor; at an upgraded hourly
charge of$46.98 per hour per supervisor. It is the discretion of the Sheriff's
Office to determine the number of deputies needed for any event. Emphasis
will be placed on Officer Safety.
A new agreement shall require a full balance deposit prior to coverage being
scheduled for the first ninety (90) days of the agreement. Once a good payment
history has been established, the agreement will be automatically converted to the
financial arrangement of"No Deposit Required /Total Due Upon Billing. The
detail shall be subject to a final accounting.
The balance remaining, if any, shall be invoiced to the COUNTY upon a final
time accounting being completed by the Sheriff's Office Finance Department and
shall be paid by the COUNTY within five (5) days of receipt of the invoice.
If an account is sixty(60)days past due, then all contract law enforcement services
will be terminated until payment is paid in full. The account will then be required
to reestablish a good payment history by providing a full balance deposit for
ninety(90) days from the date the account is paid in full.
Page2of6
16D21
FINANCIAL ARRANGEMENTS:
I I Full Payment in Advance
I1 50% Deposit Required
X No Deposit required/Total Due Upon billing
Payments are due upon receipt of a proper invoice and in compliance with Chapter
218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act."
Any late interest fees shall be pursuant to Section 218.74, Fla. Stat.
CCSO Finance Department will mail out a bi-weekly invoice for details services
during the billing time frame. Total Detail Cost is anticipated to be$57,517.20 for the
December 2017 through September 2018 details as outlined in paragraph 1. Cost
breakdown is 138 days x 9 hours a day =1242 hours x $42.50 per hour=$52,785.00
+10 holidays x 9 hours a day=90 hours x$52.58 per hour=$4,732.20 and$52,785.00
+ $4,732.20= $57,517.20 total. This anticipated cost does not include additional time
if a high volume of guests require deputies to remain beyond the posted detail hours
as requested by park staff
5. IDEMNIFICATION: To the extent allowed by law, and subject to the limitation
set forth in Section 768.28, Fla. Stat., the COUNTY hereby agrees to indemnify
the Sheriff against any and all claims against the Sheriff or the Office of the Sheriff
of Collier County arising out of the use of the certified law enforcement deputies
from whatever source or cause, excepting only the negligence of the Sheriff or his
Deputies.
6. The parties agree that the services provided for herein are not a guarantee of the
health and safety of the patrons attending the above captioned event, but is the
provision of regular law enforcement services commonly supplied by the Office
of the Sheriff to the citizens of Collier County according to policies established by
the Sheriff
7. The parties agree that in the event of an off-site emergency requiring the services
elsewhere of the law enforcement Deputies provided herein, that the Sheriff may
be required to remove the Deputies to meet any such emergency, without penalty,
and such removal shall not be deemed a breach of this Agreement.
8. Law Enforcement Deputies provided according to the terms hereof shall be paid
according to the regular payroll procedures of the Office of the Sheriff, and no
funds shall be transferred from the COUNTY to any law enforcement Deputy,
but such funds shall be paid directly to the Office of the Sheriff of Collier County.
9. A 24-hour notice is required for any event cancellation by contacting Special
Details Coordinator Edyie Bird at 239-252-0529 (office) or 239-285-8062 (cell).
Contact may also be made via email at Edyth.Bird@colliersherifforg. If notice is
not received within that timeframe, the COUNTY will pay the minimum of four
(4) hours for each scheduled deputy.
Page 3 of 6
16021
10. CONTRACT TERM: This agreement is valid for one (1) year from the date of
approval. This agreement may be renewed in writing with approval from both
parties for two (2) additional one (1) year terms. This contract is terminable by
either party at any time for any reason after thirty(30)days written notice by either
party. Renewals will contain the breakdown of dates to include the holidays.
11. NOTICES:
CCSO:
Collier County Sheriff's Office
3319 Tamiami Trail East, Naples, Florida 34112
Attention: Edyth Bird, Special Details Coordinator
Phone: (239) 252-0529
Email: Edyth.Bird@colliersheriff.org
COUNTY:
Collier County Parks and Recreation
1500 Livingston Road, Naples, Florida, 34109
Attention: Jake Sullivan, Supervisor-Park Rangers
Phone: (239) 252-4060
Email: Jake Sullivan@colliergov.net
(SIGNATURE PAGE TO FOLLOW)
***************Remainder of page left blank intentionally***************
Page 4 of 6
1 6 0 21
IN WITNESS WHEREOF, the PARTIES hereto execute this instrument on their behalf, at
the dates set forth below:
ATTEST:
Dwight E. Brock, Clerk of Courts BOARD t F 0 a NTY COMMISSIONERS
, COLLIE'•. • Q TY, FLORID•
By: L '� <J E , By:
Penny Tay7,14V....,
hairman dr
Dated \ \'"3 "' b`
(SEAL) 'Attest as to Chairman's.
siq atuce q01 j`'
CCSO Witnesses: CCSO:
COLLIER COUNTY SHERIFF'S
OFFICE
By:
First Witness Signature
KEVIN RAMBOSK, Sheriff of Collier
TType/print witness nameT County
Second Witness
Date
TType/print witness nameT
Approved as to Form and Legality:
__r— r-4 kZ_Z(- ______-12--_
Deputy County Attorney
e., if k -7;4-1-1---
Item# 1
Agenda t \;1 LA''"\,
Date
R l 1—W:-1
r, "; 5 ,
Page 5of6 6 lest
1 602 1
Exhibit A- Pricing Schedule
Description Rate per Hour Rate per hour Other Requirements
(Per Deputy) (Supervisor rate
per Deputy)
Per Deputy $42.50 $46.98 *County must pay a
Holiday $52.58 $58.19 minimum of four(4) hours
Expedited Request $52.58 $58.19 per deputy, per detail
*with the exception of specific units, such as the Youth Relations Bureau, as determined by
CCSO
A Holiday Pay Rate of$52.58 per hour per deputy and $58.19 per hour per supervisor will
be charged to encompass the following dates for all details:
New Year's Day
Easter(to include Good Friday)
Mother's Day
Memorial Day
Father's Day
Independence Day—July 4t
Halloween
Thanksgiving (to include all Black Friday events)
Christmas Eve
Christmas Day
New Year's Eve
An Expedited Request Rate (request for details with less than 48 hours advance notice) will
mirror the Holiday Pay Rate shown above for all details.
Page 6 of 6