Backup Documents 11/14/2017 Item #11G 116
Proposed Agenda Changes •
Board of County Commissioners Meeting
November 14, 2017
Continue Item 16D6 to the December 12,2017 BCC Meeting: Recommendation to approve
two State Housing Initiative Partnership(SHIP) Subrecipient Agreements with Housing
Development Corporation of SW Florida,Inc. d/b/a HELP in the amount of$24,877 and Rock
Island Economic Growth Corporation d/b/a Economic Growth Corporation in the amount of
$24,500 for the administration of a Homebuyer Education and Counseling Program for State of
Florida FY 16/17. (Staff's request)
Move Item 16D25 to Item 11F: ***This Item continued from the June 13,2017 Meeting.***
Recommendation to reaffirm staff administration of the State Housing Initiatives Partnership
(SHIP)Program as administrative and ministerial,adopt a $30,000 cash asset limit for applicant
households, and direct staff to amend the Local Housing Assistance Plan(LHAP) accordingly.
(Commissioner McDaniel's request)
Add-On Item 11G: Recommendation to fund a Tourism Division Sponsorship for a Post
Hurricane Irma concert event in the downtown Naples area up to $125,000, move these funds to the
Community Foundation for event expense disbursement and make a finding that this item promotes
tourism. (Staff's request)
Add-On Item 11H: Recommendation to waive EMS special event user fees in the amount of
$900.00 to provide dedicated ambulance coverage,to accept a donation by the Collier County Sheriff
for event security services to support the"Naples is Rockin' concert" being held to inform the public
that Collier County is open for business and encouraging tourism after Hurricane Irma,and to find a
public purpose in waiving such fees. (Staff's request)
Move Item 16F3 to Item 11I: Recommendation to award RFP# 17-7120 for Tourism Midwest
Sales Representation to Synergy-Connect,LLC,execute the County Attorney approved contract in
the amount of$81,500 and make a finding that this item promotes tourism. (Commissioner
Taylor's request)
Time Certain Items:
Item 11A to be heard at 10:40 a.m.
Item 11B to be heard at 11:00 a.m.
Item 14B1 to be heard at 11:30 a.m.
Item 11C to be heard at 1:00 p.m.
11/14/2017 8:32 AM
ORIGINAL DOCUMENTS CHECKLIST OUTING SLI
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO alf• G
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the,County Attorney Office no later
than Monday preceding the Board meeting. (\
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office CMG 11/15/17
4. BCC Office Board of County
Commissioners 744 7/-1/ \\LS``--V
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Jack Wert,Tourism Phone Number 252-2402
Contact/Department J/
Agenda Date Item was 11/14/17 Agenda Item Number 11-G V
Approved by the BCC
Type of Document MOU-Concert Number of Original One
Attached Documents Attached
PO number or account n/a
number if document is
to be recorded
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8. The document was approved by the BCC on 11/14/17 and all changes made during CMG N/A is not
the meeting have been incorporated in the attached document. The County an option for
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Chairman's signature. this line.
[04-COA-01081/1344830/1]I:Forms!County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;
Revised 11/30/12
11G
MEMORANDUM OF UNDERSTANDING
BETWEEN COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
AND THE COMMUNITY FOUNDATION OF COLLIER COUNTY
This Memorandum of Understanding, dated the 14th day of November, 2017, by and between
Collier County Board of County Commissioners("Collier County"),a Political Subdivision of the State of
Florida,and the Community Foundation of Collier County,Inc.("Community Foundation"),a Florida Not-
For-Profit Corp., is entered into for the purpose of Collier County providing financial sponsorship to the
Community Foundation for expenses directly related to the Naples is Rockin' Post Hurricane Irma Concert.
WHEREAS, Collier County was impacted heavily by Hurricane Irma on September 10, 2017, and many
County residents and tourism industry business are still suffering as a result; and
WHEREAS, McQuaid and Company, a Collier County local company, has planned and is promoting the
Naples is Rockin' Post Hurricane Irma Concert for Saturday, December 9, 2017,to encourage vacationers
and meeting attendees to come back to Florida's Paradise Coast; and
WHEREAS,Collier County will provide a one-time sponsorship payment of$125,000(including$15,500
to McQuaid and Company,the event producer)in Tourist Development Tax funds to assist the Community
Foundation with event related expenses as this event is planned to promote tourism following Hurricane
Irma; and
WHEREAS,the Collier County Tourist Development Council recommended approval of this expenditure
with a recommended finding that the expenditure promotes tourism at its regularly scheduled meeting on
October 23,2017; and
WHEREAS, the Collier County Board of County Commissioners approves this expenditure of Tourist
Development Tax funds with a finding that the expenditure promotes tourism.
NOW THEREFORE, BASED ON THE MUTUAL COVENANTS AND PREMISES PROVIDED
HEREIN,IT IS AGREED AS FOLLOWS:
1. Collier County will provide a $109,500 sponsorship in Tourist Development Tax funds to the
Community Foundation to assist with authorized expenses attached hereto as Exhibit"A"for the Naples is
Rockin'Post Hurricane Irma Concert. Collier County will pay McQuaid and Company directly for hosting
and promoting the event in an amount not to exceed $15,500 out of the $125,000 allocated sponsorship
authorized for this event.
2. The remaining sponsorship funds ($109,500) will be used by the Community Foundation to pay
for operating expenses for the concert event.
3. The funds will be provided to the Community Foundation and placed in a designated Hurricane
Irma Relief Fund under the joint oversight of the Community Foundation and the United Way of Collier
County. Working with the Community Foundation provides the private sector donors with the opportunity
to donate to a non-profit entity.
4. The Community Foundation will use the funds from the County's sponsorship of$109,500 to pay
for expenses and/or vendors for the event as outlined in Exhibit"A".
5. Additional funds will be solicited from the private sector to assist with event expenses. The balance
of funds raised will be distributed under the supervision of the Community Foundation and the United Way
[04-CMG-00002/1377625/1)
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to charities in Collier County for assistance with unmet needs in the community resulting from the
devastation related to Hurricane Irma. Any unused Tourist Development Tax funds provided by Collier
County for event expenses will be returned to Collier County.
6. All advertising and promotional materials for the event will feature the Collier County Convention
and Visitors' Bureau and Florida's Paradise Coast.
7. This Agreement may be terminated by either party effective upon written notice to the other.
IN WITNESS WHEREOF, Collier County and the Community Foundation have respectively, by an
authorized person or agent,hereunder set their hands and seals on the date and year first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E3.13ROCK, Clerk COLLIE', ;UNTY,FLORIDA
By: 3 � QC By: Or ge, L
-p3 Deputy Clerk PENNY T• OR, R' airman
Attest as to Chairman s
ApisigRatuse WAY=and legality:
0000),JVijkaa
Colleen M. Greene
Assistant County Attorney
For the Community Foundation:
Eileen Connolly-Kees er,Presid t/CEO
Community Foundation of Collier County, Inc.
Item# 11G
Agenda
Date
Date itt:
Recd�
Deputy Cier
[04-CMG-00002/1377625/1] .> ...
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NAPLES IS ROCKIN CONCERT-Dec. 9, 2017
PROJECTED BUDGET
EXPENSE EST. COST TOTALS
OPERATING
Portable Toilets/Sinks $7,000
Waste Management $2,500
Barricades (traffic & crowd) $2,500
Generators/Light Towers $10,000
Venue Fencing $6,000
Security/Safety* $0
EMS* $0
Tent Rentals $8,000
Ticket Ops/Cash Control $5,000
City Permits & Insurance $1,500
Total Operating Costs $42,500
ENTERTAINMENT
Stage Rigging& Production $30,000
Headliner Entertainment $62,500
Warm up act# 1 $3,500
Warm up Act#2 $12,500
Total Entertainment Cost $108,500
PROMOTIONAL
Event Promotion printing $2,500
Banners/signage, etc $2,500
Social Media $7,500
Local Media Sponsor $7,500
Total Promotional Cost $20,000
EVENT STAFF
Event Management Staff $4,000 $4,000
TOTAL EXPENSES $175,000
* Donated by Collier County Sheriff and Collier County EMS