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Backup Documents 10/24/2017 Item #16E 6 (Tetra Tech, Inc.) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16E TO ACCOMPANY ALL ORIGINAL DOCUME I. S SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFI t w im SIGNAT t: ' :z. Print on pink paper. Attach to original document. The completed routing slip and original documents are to+ forwarded to.the Co ', Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must ben received in the County Attorney Office no later than Monday preceding the Board meeting. t'r T f, _ . ,,7 **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to th4eitanty Attorney Office. Route to Addressee(s) (List in routing order) Office /ls Initials� Date 1. Risk Risk Management �✓ 142"!/7 2. County Attorney Office County Attorney Office 519_4 /6/0 7 4. BCC Office Board of County 'W b Commissioners 34-11 /0-31-13 4. Minutes and Records Clerk of Court's Office OUY io f a i (1 324 pm 5. Procurement Services Procurement Services PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Barbara Lance for Contact Information 239-252-8998 Contact/Department Brenda Brilhart Agenda Date Item was October 24,2017 y/ Agenda Item Number 16.E.6. tv Approved by the BCC Type of Document Contract Number of Original Documents .1.-',2 Attached Attached PO number or account N/A 17-7116 Disaster Recovery Aptim Environmental,CDR number if document is Consulting Services Maguire, Disaster Strategies& to be recorded Ideas Group,Tetr ch,Tidal Basin INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signatur= STAMP OK N/A 2. Does the document need to be sent to another agency for .•ditional s'••s es? If yes, N/A provide the Contact Information(Name;Agency;Address; P one on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be BL signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the BL document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's BL signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 10/24/2017 and all changes made during , is not the meeting have been incorporated in the attached document. The County J option for Attorney's Office has reviewed the changes,if applicable. line. 9. Initials of attorney verifying that the attached document is the version approved by the A is not BCC,all changes directed by the BCC have been made,and the document is ready for the option for Chairman's signature. is line. 16E 6 MEMORANDUM Date: November 1, 2017 To: Barbara Lance for Adam Northrup, Procurement Services From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: Contract #17-7116 "Disaster Recovery Consulting Services" Contractor: Tetra Tech, Inc. Attached for your records is one (1) original of the referenced contract above, (Item #16E6) adopted by the Board of County Commissioners on Tuesday, October 24, 2017. The Board's Minutes & Records Department has kept an original as part of the Board's Official Records. If you have any questions, please feel free to contact me at 252-7240. Thank you. Attachment 16E 6 AGREEMENT 17-7116 for Disaster Recovery Consulting Services 04010a- '��" THIS AGREEMENT, made and entered into on this L1'' day of OBOE ,1 2017, by and between Tetra Tech, Inc., authorized to do business in the State of Florida, whose business address is 2301 Lucien Way, Suite 120, Maitland, Florida 32751, (the "Consultant") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: 1. AGREEMENT TERM. The Agreement shall be for a five (5) year period, commencing on Date of Board award and terminating five (5) years from that date or until all outstanding Purchase Orders issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Consultant, renew the Agreement under all of the terms and conditions contained in this Agreement for five (5) additional one (1) year periods. The County shall give the Consultant written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Consultant written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The County, in conjunction with the Collier County Sheriff's Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island, including but not limited to the Clerk of the Circuit Court, Supervisor of Elections, Tax Collector, Property Appraiser, Everglades City, hereinafter named "Consortium", may obtain services under this Agreement. The Consultant shall commence the services for the County upon the issuance of a Notice of Proceed attached with Consultant's not-to-exceed proposal. 3. STATEMENT OF WORK. The Board of County Commissioners deemed five (5) firms to be qualified and awarded an Agreement to each firm. Each awardee will enter into an Agreement to Disaster Recovery Consultant services on an as-needed basis as may be required by the County in accordance the terms and conditions set forth in Exhibit B - Request for Proposal (RFP) #17-7116 "Disaster Recovery Consulting Services" Scope of Services, including Grant and FEMA exhibits and addendum, and Exhibit Page 1 of 13 #17-7116&Disaster Recovery Consulting Services Tetra Tech,Inc. 16E C - Consultant's proposal, referred to herein and attached hereto to the Agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 3.1 The County, in conjunction with the Collier County Sheriff's Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island, including but not limited to the Clerk of the Circuit Court, Supervisor of Elections, Tax Collector, Property Appraiser, Everglades City, hereinafter named "Consortium", may obtain services under this Agreement. 3.2 The execution of this Agreement shall not be a commitment to the Contractor that any Work will be awarded to the Contractor. Rather, this Agreement governs the rights and obligation of the procedure to obtain Work and all Work undertaken by Contractor for County pursuant to this Agreement during the term and any extension of the term of this Agreement. 3.3 The procedure for obtaining Work assignments under this Agreement is as follows: The Contract Manager/Representative of the Consortium will request a not-to-exceed proposal from one or more firms and upon acceptance a Purchase Order will be issued for the assigned Task. Each Agency within the Consortium reserves the right to assign all or portions of the Work to one or more firms. 4. THE AGREEMENT SUM. The County shall pay the Consultant for the performance of this Agreement based on Exhibit A - Fee Schedule, attached hereto and the price methodology as defined in Section 4.1. Payment will be made upon receipt of a proper invoice and upon approval by the Contract Manager or designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act." 4.1 Price Methodology. Time and Materials: The County agrees to pay the Consultant for the amount of labor time spent by the Consultant's employees and subconsultants to perform the work (number of hours times hourly rate), and for materials and equipment used in the project (cost of materials plus the Consultant's markup). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up documentation of costs; invoices would include number of hours worked and billing rate by position (and not company (or subconsultant) timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. 4.2 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of"laches" as untimely Page 2 of 13 #17-7116&Disaster Recovery Consulting Services Tetra Tech,Inc. 16E 6 submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 5. SALES TAX. Consultant shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531C-2. 6. NOTICES. All notices from the County to the Consultant shall be deemed duly served if mailed or faxed to the Consultant at the following Address: Tetra Tech, Inc. 2301 Lucien Way, Suite 120 Maitland, Florida 32751 Attention: Jonathan Burgiel, Vice President/Operations Manager Telephone: (321) 441-8518 Fax: (321) 441-8501 Email: Betty.Kamarac tetratech,com All Notices from the Consultant to the County shall be deemed duly served if mailed or faxed to the County to: Board of County Commissioners for Collier County, Florida c/o Collier County Bureau of Emergency Services (BEC) Division 8075 Lely Cultural Parkway Naples, Florida 34113 Telephone: (239) 252-3600 Attention: Dan Summers, Division Director Email: DanielSummers(a collieroov.net The Consultant and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Consultant or to constitute the Consultant as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Consultant. The County will not be obligated to pay for any permits obtained by Subcontractors/Subconsultants. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Consultant. The Consultant shall also be solely responsible for payment of any and all taxes levied on the Consultant. In addition, the Consultant Page 3 of 13 #17-7116&Disaster Recovery Consulting Services Tetra Tech,Inc. 16E shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Consultant agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Consultant. 9. NO IMPROPER USE. The Consultant will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Consultant or if the County or its authorized representative shall deem any conduct on the part of the Consultant to be objectionable or improper, the County shall have the right to suspend the Agreement of the Consultant. Should the Consultant fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Consultant further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Consultant be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non- performance. In the event that the County terminates this Agreement, Consultant's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Consultant shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Consultant agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 12. INSURANCE. The Consultant shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Consultants; Products and Completed Operations and Contractual Liability. B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-Ownership. C. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. Page 4 of 13 #17-7116&Disaster Recovery Consulting Services Tetra Tech,Inc. 16E 6 The coverage must include Employers' Liability with a minimum limit of$100,000 for each accident. D. Professional Liability: Shall be maintained by the Consultant to ensure its legal liability for claims arising out of the performance of professional services under this Agreement. Consultant waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $1,000,000 each claim and in the aggregate. Special Requirements: Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government shall be listed as the Certificate Holder and included as an "Additional Insured" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Consultant's policy shall be endorsed accordingly. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Consultant during the duration of this Agreement. The Consultant shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: thirty (30) days prior written notice, or in accordance with policy provisions. Consultant shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant from its insurer, and nothing contained herein shall relieve Consultant of this requirement to provide notice. Consultant shall ensure that all subconsultants comply with the same insurance requirements that the Consultant is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Consultant shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Consultant, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant or anyone employed or utilized by the Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. Page 5 of 13 #17-7116&Disaster Recovery Consulting Services Tetra Tech,Inc. 16E 6 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Consultant, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Consultant. Consultant's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Bureau of Emergency Services (BES) Division. 15. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Consultant further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Insurance Certificate(s), Exhibit A — Fee Schedule, Exhibit B -Request for Proposal (RFP) #17-7116 "Disaster Recovery Consulting Services" Scope of Services, including Grant and FEMA exhibits and addendum, and Exhibit C - Consultant's proposal. 17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. 19. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Consultant is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows: Page 6 of 13 #17-7116&Disaster Recovery Consulting Services Tetra Tech,Ine i '" 1�11f 16E IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Consultant must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Consultant does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Consultant or keep and maintain public records required by the public agency to perform the service. If the Consultant transfers all public records to the public agency upon completion of the contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of the contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Consultant observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Consultant to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful proposer. Page 7 of 13 #17-7116&Disaster Recovery Consulting Services Tetra Tech,Inc. 16E 6 21. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 22. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 24. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 25. AGREEMENT STAFFING. The Consultant's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Consultant shall assign as many people as necessary to complete the services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the required service. The Consultant shall not change Key Personnel unless the following conditions are met: (1) Proposed replacements have substantially the same or better qualifications and/or experience. (2) that the County is notified in writing as far in advance as possible. The Consultant shall make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The County retains final approval of proposed replacement personnel. 26. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents and/or the County's Board approved Executive Summary, the terms of the Agreement shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Conditions shall take precedence over the Agreement. To the extent any conflict in the terms of the Contract Documents cannot be resolved by application of the Supplemental Conditions, if any, or the Agreement, the Page 8 of 13 #17-7116&Disaster Recovery Consulting Services Tetra Tech,Inc. 16E 6 conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Consultant at County's discretion. 27. ASSIGNMENT. Consultant shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Consultant does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Consultant all of the obligations and responsibilities that Consultant has assumed toward the County. 28. SECURITY. The Consultant is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Consultant shall be responsible for all associated costs. If required, Consultant shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Consultant shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Consultant's employees and subConsultants must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Consultant ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Consultant during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the Consultant's business. The Consultant shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPScolliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of$500 per incident. * * * * * Page 9 of 13 #17-7116&Disaster Recovery Consulting Services Tetra Tech,Inc. 16E 6 IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Agreement on the date and year first written above. BOARD eF •UNTY COMMISSIONERS ATTEST: COLLIE ' ' O TY, FLORIDA Dwight E.,Br�c.C.;; r ,,of Courts /1/17---- 4,-- By: By:4 I Penny ThairmfDated —iC.A,00C.r.-`J 11 1 a ) 7 Attest as to Chairman's signature only. Consultant Witnesses: Consultant TETRA TECH, INC. (....: — By. ` First Witness ignature Jonathan Burgiel, Vice President/Ops Manager Betty Kamara, Contracts Administrator TType/print signature and titleT TType/print witness nameT VA_ Second Witness Stephanie Kilgore,Marketing Coordinator TType/print witness nameT •prove• -s to o m . nd Legality: as Z ,4z 1',�;.t h ounty �orney Print ame PA Page 10 of 13 #17-7116&Disaster Recovery Consulting Services Tetra Tech,Inc. 16E 6 CORPORATE CERTIFICATE TETRA TECH, INC. Collier County, Florida Collier County Government, Procurement Services Submitted Electronically Re: RFP 17-7116 Disaster Recovery Consulting Services I hereby certify to you that I am the duly elected and qualified Senior Vice President, General Counsel and Secretary of Tetra Tech, Inc., a Delaware corporation (the "Company"), and that, as such, I am authorized to execute this Certificate on behalf of the Company. I further certify to you on behalf of the Company that: Jonathan Burgiel, EMI Division Operations Manager, within the Company's Water, Environment and Infrastructure business group, was authorized and empowered, in the name of the Company, in accordance with the Company's Signature Approval Authority Matrix, as approved by the Company's Board of Directors, for and on behalf of the Company, to sign proposals and bind the Company in contractual commitments. IN WITNESS WHEREOF, I have hereunto set my hand as of this 16th day of August, 2017. JaniSalin Senior Vice President, General Counsel and Secretary (Seal) �p, TEch, , ,\GQRPOR.e \ FQn\ FEB 1I 4 1988 %I WO' 16E 6 EXHIBIT A - FEE SCHEDULE (Attached hereto following this page) The hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. The County will not reimburse the consultant for travel, overhead, operational or other related costs. Page 11 of 13 #17-7116&Disaster Recovery Consulting Services Tetra Tech,Inc. 16E 6 Exhibit A - Fee Schedule Attachments Tab V: Cost of Services COST OF SERVICES HOURLY RATE SCHEDULES Pre-Disaster Assistance Exhibit V-1 below provides a listing of positions that may be required to complete pre-disaster assistance services as described in the County's request for proposal. The fees for these services can be provided to Collier County on a time and materials basis. The proposed hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. Exhibit V-1:Hourly Rates for Pre-Disaster Assistance Category Hourly Rate Administrative Specialist I $40.00 Administrative Specialist II $48.00 Research Assistant $51.00 Proposal Coordinator $53.00 Comm.Technician $57.00 Help Desk Operator $62.00 Administrative Specialist Ill $64.00 Research Assistant II $66.00 Service Center/Logistics Specialist $68.00 Analytical Aide $75.00 Planning Aide $80.00 Project Control Specialist $83.00 Oracle Database Administrator $85.00 Consulting Aide $85.00 Assistant Planner/Scientist/Assessor/Analyst/ $95.00 Environmental Specialist Program Planner/Scientist/Assessor/Analyst/ $100.00 Environmental Specialist System Administrator $105.00 Law Enforcement Subject Matter Expert/Trainer $110.00 Consultant/Planner/ $110.00 Scientist/Assessor/Analyst/Environmental Specialist I Public Assistance/Grant Management Consultant $115.00 Fire/HAZMAT Subject Matter Expert/Trainer $122.00 Project Manager/Consultant/Planner/ $125.00 Scientist/Assessor/Analyst/Environmental Specialist II It TETRA TECH V-1 16E 6 Tab V: Cost of Services Project Manager/Consultant/Planner/Scientist/Assessor/ $135.00 Environmental Specialist Analyst Ill Senior Public Assistance/Grant Management Consultant $135.00 Senior Oracle DBA $138.00 Senior Planner/Assessor/Scientist/Analyst $145.00 Supervising Public Assistance Consultant $150.00 Senior Consultant/Planner/Scientist/Assessor/Analyst/ $150.00 Environmental Specialist Supervising Consultant/Planner/ $158.00 Scientist/Assessor/Analyst/Environmental Specialist Program Manager $165.00 Senior Program Manager $175.00 Principal Consultant/Planner/Scientist/Assessor/Analyst $195.00 Principal in Charge/Executive $225.00 Consultant/Planner/Scientist/Assessor Subject Matter Expert $244.00 Senior FEMA Appeals Legal Specialist $350.00 Post-Disaster Assistance Exhibit V-2 below provides a listing of positions that may be required to complete post-disaster assistance services as described in the County's request for proposal. The fees for these services can be provided to Collier County on a time and materials basis. The proposed hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. Exhibit V-2: Hourly Rates for Post-Disaster Assistance Category Hourly Rate Administrative Specialist I $40.00 Administrative Specialist II $48.00 Research Assistant $51.00 Proposal Coordinator $53.00 Comm.Technician $57.00 Help Desk Operator $62.00 Administrative Specialist Ill $64.00 Research Assistant II $66.00 Service Center/Logistics Specialist $68.00 Analytical Aide $75.00 Planning Aide $80.00 Project Control Specialist $83.00 Oracle Database Administrator $85.00 `R TETRA TECH V-2 16E 6 Tab V: Cost of Services Consulting Aide $85.00 Assistant Planner/Scientist/Assessor/Analyst/ $95.00 Environmental Specialist Program Planner/Scientist/Assessor/Analyst! $100.00 Environmental Specialist System Administrator $105.00 Law Enforcement Subject Matter Expert/Trainer $110.00 Consultant/Planner/ $110.00 Scientist/Assessor/Analyst/Environmental Specialist I Public Assistance/Grant Management Consultant $115.00 Fire/HAZMAT Subject Matter Expert/Trainer $122.00 Project Manager/Consultant/Planner/ $125.00 Scientist/Assessor/Analyst/Environmental Specialist II Project Manager/Consultant/Planner/Scientist/Assessor/ $135.00 Environmental Specialist Analyst III Senior Public Assistance/Grant Management Consultant $135.00 Senior Oracle DBA $138.00 Senior Planner/Assessor/Scientist/Analyst $145.00 Supervising Public Assistance Consultant $150.00 Senior Consultant/Planner/Scientist/Assessor/Analyst/ $150.00 Environmental Specialist Supervising Consultant/Planner/ $158.00 Scientist/Assessor/Analyst/Environmental Specialist Program Manager $165.00 Senior Program Manager $175.00 Principal Consultant/Planner/Scientist/Assessor/Analyst $195.00 Principal in Charge/Executive $225.00 Consultant/Planner/Scientist/Assessor Subject Matter Expert $244.00 Senior FEMA Appeals Legal Specialist $350.00 -rt TETRA TECH V-3 16E 6 EXHIBIT B — REQUEST FOR PROPOSAL (Also attached hereto following this page) Page 12 of 13 #17-7116&Disaster Recovery Consulting Services Tetra Tech,Inc. 16E 6 EXHIBIT B REQUEST FOR PROPOSAL Cod ler County Administrative Services Department Procurement Ser✓ices Oivison COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS RFP 17-7116 Disaster Recovery Consulting Services Brenda Brilhart, Procurement Strategist (239) 252-8446 (Telephone) BrendaBrilhart@colliergov.net(Email) This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. i.. PrAuttrtmt Stows ti, •3327 Tamorni Trail East•N apias.Fonda 34112.4901•239.25.2.8407•awk oliiarg%a n niptocuremenlserrcea 0 16E 6 Table of Contents LEGAL NOTICE 3 EXHIBIT I:SCOPE OF WORK,SPECIFICATIONS AND RESPONSE FORMAT 4 EXHIBIT II:GENERAL RFP INSTRUCTIONS 8 EXHIBIT III:COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 11 EXHIBIT IV:ADDITIONAL TERMS AND CONDITIONS FOR RFP 14 ATTACHMENT 1:VENDOR'S NON-RESPONSE STATEMENT 22 ATTACHMENT 2:VENDOR CHECK LIST 23 ATTACHMENT 3:CONFLICT OF INTEREST AFFIDAVIT 24 ATTACHMENT 4:VENDOR DECLARATION STATEMENT 25 ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION 27 ATTACHMENT 6:VENDOR SUBSTITUTE W—9 28 ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS 29 EXHIBIT A—Scope of Services EXHIBIT B—Granting Agency Provisions EXHIBIT C—Granting Agency Forms (provide in proposal at time of submittal) 17-7116 Disaster Recovery Consulting Services 2 16E b co 7@Y County Administrative Services Department Procurement Services Diviskn Legal Notice Sealed Proposals to provide Disaster Recovery consulting services will be received until 3:00 PM Naples local time, on August 16, 2017 on the Collier County Government, Procurement Services on line bidding system. RFP 17-7116 Disaster Recovery Consulting Services Services to be provided may include, but not be limited to the following: Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. A non-mandatory pre-proposal conference will be held on August 1, 2017, commencing promptly at 3:30 PM, and will be held in the Procurement Services Division Conference Room, Collier County Government, Procurement Services Division, 3295 Tamiami Trail E, Naples, FL 34112. A teleconference number will be made available upon request by emailing the Procurement Services at brendabrihart( colliergov.net All statements shall be made upon the official proposal form which may be obtained on the Collier County Procurement Services Division Online Bidding System website: www.colliemov.net/bid. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA, BY: /S/ Edward F. Coyman, Jr. Director, Procurement Services This Public Notice was posted July 17, 2017 on the Collier County Procurement Services Division website: www.colliergov.net/purchasinq {kcwmaxt:olwes CM:Arai•3.77'Farman"rag Fad•H:rpges.zbriila 341'7.195'•www.altiary.r r>GV=ntmg,g1 17-7116 Disaster Recovery Consulting Services 3 16E 6 Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Bureau of Emergency Services (BES) Division (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance, as amended. Brief Description of Purchase Collier County Board of County Commissioners, in conjunction with the Collier County Sheriffs Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island hereinafter named "Consortium", is requesting proposals for an— IDIQ ( indefinite delivery/indefinite quantity) Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. Detailed Scope of Work—See Exhibit A Term of Contract The County's intent is to negotiate an agreement with multiple firms. The contract term, if an award(s) is/are made is intended to be for a five (5) year initial term with five (5) one (1) year renewal options. Prices shall remain firm for the initial term of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Solicitation Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of the RFP process. Event Date Issue Solicitation Notice 7/17/2017 Last Date for Receipt of Written Questions 5:00 PM 8/9/17 Non Mandatory Pre-solicitation Meeting 3:30 PM 8/1/2017 Addendum Issued By 8/11/17 Solicitation Deadline Date and Time 3:00 PM 8/16/17 Vendor Presentations if Required TBD Response Format The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms and conditions of same, and all ordinances and policies of Collier County. The Vendor further agrees that if it is awarded a contract, the work will be performed in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the guidelines set forth in this RFP. Any portions of the proposal that do not comply with these 17-7116 Disaster Recovery Consulting Services 4 6 E 6 guidelines must be so noted and explained in the Acceptance of Conditions section of the proposal. However, any proposal that contains such variances may be considered non- responsive. The items listed below shall be submitted with each proposal and should be submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a Vendor to include all listed items may result in the rejection of its proposal. Tab I: Cover Letter/ Management Summary Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFP. Tab II: Firms Qualifications (30 points/10 Page Limit) In this tab, provide the following: • Provide an overview of the Firm's history, capability and business ability relative to the County's requirements. Not to exceed two (2) pages. • Describe your firm's qualifications in providing disaster recovery and specifically FEMA reimbursement services. Include information on organizational structure. Include any special expertise which your firm has in working with FEMA regarding debris reimbursement and monitoring contracts. Provide your firm's experience working with Florida Department of Transportation (FDOT) utilizing the Florida Highway Administration (FHWA) program for road reimbursement. Provide specific information on your experience working on disaster recovery reimbursement specific projects in Florida. • Provide a complete list of all government agencies for which you are currently providing, or have provided in the past, disaster recovery FEMA reimbursement services since 2012, and FHWA services. Indicate the dates (length) of service for the listed clients and specify the name, title, addresses and telephone number of individuals. The County may contact those clients for whom you have provided disaster recovery FEMA reimbursement services for further information concerning the services provided. • For specific large disasters that you may have been involved in handling the FEMA reimbursement for, or are still handling, e.g. Hurricane Katrina, provide information on the number of Project Worksheets handled, the number of employees put within the organization to complete the work, what pre-work was done to assist in completing the Project Worksheets, any special reimbursement issues resolved with FEMA, amount de-obligated with the State and FEMA and why, the amount of dollars recovered for the organization, success in any FEMA or State appeals, and experience with any FEMA and State audits. • Provide information related to your experience with any FEMA or State appeals. Provide the details as to the outcome, the duration of the appeal and any other related data. • Provide information related to your experience with FEMA and State audits. Provide the number of audits your firm has been involved with, the number of findings against the organization that the auditors identified; if the findings were significant and overall what they found and the duration of the audits. • Describe contacts and relationships with your other clients and interaction with FEMA and State Agencies. Include FHWA experience. 17-7116 Disaster Recovery Consulting Services 5 16E Tab III: Specialized Expertise of Team Members (25 points\10 Page Limit) • Provide a list of individuals who will be assigned (on site) to the disaster recovery reimbursement service engagement with the County and their specific roles. Include summary resumes of the individual to reflect their experience and education, particularly as they relate to the firm's engagements since 2008. Identify the primary contact who will be actively engaged in serving the account and identify the current client workload of this individual by counties, cities, special districts, and other as may apply. • If lead project staff members are to be changed, request must be made in writing and pre- approved by Consortium. • Provide the number of employees who serve in Florida who would be available during normal business times versus during time of emergency or disaster. Describe the experience that these types of employees have in working with FEMA and the State in handling the documentation required for receiving reimbursement, e.g. Project Worksheets, in resolving reimbursement issues, and dealing with FEMA and State appeals, and audits. • Describe the training that your employees have had regarding FEMA and FHWA grant rules and guidelines, State pass-through grant rules for reimbursement, debris recovery reimbursement, and any further training for reimbursement. • Describe if your employees are full time employees or contracted employees. Tab IV: Technical Approach (20 points/10 Page Limit) • Provide a description of the firm's general approach to the proposed scope of services to include team organization,staff assignments, schedules, quality assurance and accountability. • How would you provide service if multiple nearby counties were in need. Ex: Lee County plus Collier. • Provide relevant availability guidelines and/or the average time between request for meetings and actual attendance for current clients. Discuss the availability of the primary contact relative to current and future client workload. Include for each individual the estimated number of hours that will be contributed to this project and in what capacity they would serve on this project. Include information on supervisory personnel. • Describe the amount of time and ability that your firm would be able to devote to Colter County to research the current process of how our organization is seeking federal reimbursement and how that process could be streamlined, as well as how we can better prepare before a loss to document a claim. • Provide website and/or portal with details for status to worksheets. • Describe how your firm would include public adjusting and include coordinating with each applicant's Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. Tab V: Cost of Services to the County(15 points/10 Page Limit) • The cost of the proposal shall reflect an hourly rate for pre-disaster assistance and an hourly rate for all post-disaster. The proposed hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. The County will not reimburse the consultant for travel, overhead, operational or other related costs. • The county will not pay the consultant for services unless pre-disaster assistance is requested or a disaster has occurred and requires assistance to request reimbursement from FEMA and/or another agency. • Provide examples(if any) where you have recovered all or part of your fees from FEMA. 17-7116 Disaster Recovery Consulting Services 6 16E Tab VI: References(10 points) In order for the vendor to be awarded any points for this tab, the County requests that the vendor submits three (3) references from clients whose projects are of a similar nature to this solicitation as a part of their proposal. Information provided for each client shall include the following: • Client name, address and email address and telephone number. • Description of services provided. • Time period of the project or contract; briefly describe if project met or exceeded the schedule outlined • Client's contact reference name, email and current telephone number. • Dollar value of project; briefly describe if the completed project met, or came under budget. Tab VII: Acceptance of Conditions Indicate any exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in this RFP. If no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee consideration, depending on the extent of the exception(s). Such determination shall be at the sole discretion of the County and Selection Committee. Tab VIII: Required Form Submittals • Attachment 2: Vendor Check List • Attachment 3: Conflict of Interest Affidavit • Attachment 4: Vendor Declaration Statement • Attachment 5: Affidavit for Claiming Status as a Local Business • Attachment 6: Immigration Affidavit Certification • Attachment 7: Vendor Substitute W-9 • Attachment 8: Insurance and Bonding Requirements • Other: Grant Forms Proposal Selection Committee and Evaluation Factors The County Manager shall appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab II, Firms Qualifications 30 Tab III, Specialized Expertise of Team Members 25 Tab IV, Technical Approach 20 Tab V, Cost of Services 15 Tab VI, References 10 TOTAL 100 Tie Breaker: In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four (24) months prior to the RFP submittal deadline. Payment information will be retrieved from the County's financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process. In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at least three (3) witnesses. 17-7116 Disaster Recovery Consulting Services 7 16E 6 Exhibit II: General RFP Instructions 1. Questions Direct questions related to this RFP to the Collier County Procurement Services Division Online Bidding System website: www.colliergov.net/bid. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Procurement Services Division Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. 2. Pre-Proposal Conference The purpose of the pre-proposal conference is to allow an open forum for discussion and questioning with County staff regarding this RFP with all prospective Vendors having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of this RFP as an addendum. All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre-proposal conference for this solicitation. If this pre-proposal conference is denoted as "mandatory", prospective Vendors must be present in order to submit a proposal response. 3. Compliance with the RFP Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. 4. Ambiguity, Conflict, or Other Errors in the RFP It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Procurement Strategist will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Procurement Services Division. 5. Proposal, Presentation and Protest Costs The County will not be liable in any way for any costs incurred by any Vendor in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. 6. Delivery of Proposals All proposals are to be uploaded on the County's on line bidding system (www.colliergov.net/bid) before 3:00 PM, Naples local time, on or before August 16, 2017. 7. Validity of Proposals No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to the County prior to the time set for the closing of Proposals. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process. 17-7116 Disaster Recovery Consulting Services 8 16E 6 8. Evaluation of Proposals The County's procedure for selecting is as follows: 1. The County Manager or designee shall appoint a selection committee to review all proposals submitted. 2. The Request for Proposal is issued. 3. Subsequent to the receipt closing date for the proposals, the Procurement professional will review the proposals received and verify each proposal to determine if it minimally responds to the requirements of the published RFP. 4. Selection committee meetings will be open to the public and the Procurement professional will publicly post prior notice of such meeting(s) on the County's Procurement Services Internet site. 5. Prior to the first meeting (Organization Meeting) of the selection committee. At the initial organization meeting, the selection committee members will receive instructions, the submitted proposals, and establish the next selection committee meeting date and time. After the first meeting, the Procurement professional will publically announce all subsequent committee meeting dates and times. The subsequent meeting dates and times will be posted with at least one(1) day advanced notice. 6. Selection committee members will independently review and score each proposal based on the evaluation criteria stated in the RFP using the Individual Selection Committee Score and Rank Form and prepare comments for discussion at the next meeting. The Individual Selection Committee Score and Rank Form is merely a tool to assist the selection committee member in their review of the proposals. 7. At the scheduled selection meeting, the members will present their independent findings/ conclusions/comments based on their reading and interpretation of the materials presented to each other, and may ask questions of one another. The Committee reserves the right to shortlist and may request presentations or demonstrations prior to ranking. In any of the selection committee meeting deliberations, by consensus, members may request to invite proposers in to clarify their proposals, ask for additional information, present materials, interview, ask questions, etc. The members may consider any and all information obtained through this method in formulating their individual scoring and subsequent selection committee overall ranking and final ranking. 8. The Selection Committee may elect to shortlist and have oral presentations, and may ask for demonstrations. 9. The selection committee members will individually rank order each proposer. Collier County selection committee members may consider all the material submitted by the Proposer and other information Collier County may obtain to determine whether the Proposer is capable of and has a history of successfully completing projects of this type, including, without limitation, additional information Collier County may request, clarification of proposer information, public comments, and/or additional credit information. 10. Once the individual ranking has been completed, the Procurement professional will direct selection committee members to read their individual ranking publically. The Procurement professional will record individual rankings on the Final Ranking Sheet which will mathematically compile into an overall selection committee rank of proposers. 11.The selection committee's overall rank of firms in order of preference (from highest beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the Procurement Strategist. By final consensus, and having used all information presented (proposal, presentation, references, etc.), the selection committee members will create a final ranking and staff will subsequently enter into negotiations. Award of the contract is dependent upon the successful and full execution of a mutually agreed contract, pending the final approval by the Board of County Commissioners. 17-7116 Disaster Recovery Consulting Services 9 16E 6 The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, and/or amendments as it may deem appropriate. Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Vendor nor obligates the County in any manner. Acceptance of the proposal does not guarantee issuance of any other governmental approvals. Proposals which include provisions requiring the granting of zoning variances shall not be considered. 9. References The County reserves the right to contact any and all references pertaining to this solicitation and related proposal. 10.Acceptance or Rejection of Proposals The right is reserved by the County to waive any irregularities in any proposal, to reject any or all proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and the County of Collier. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. In the event of default of the successful Vendor, or their refusal to enter into the Collier County contract, the County reserves the right to accept the proposal of the second ranked firm or to re-advertise using the same or revised documentation, at its sole discretion. 12. Reserved Rights Collier County reserves the right in any solicitation to accept or reject any or all bids, proposals or offers; to waive minor irregularities and technicalities; or to request resubmission. Also, Collier County reserves the right to accept all or any part of any bid, proposal, or offer, and to increase or decrease quantities to meet additional or reduced requirements of Collier County. Notwithstanding any other provisions of this Article, if none or only one responsive and responsible bid or proposal is received following any solicitation, the County Manager, or designee, reserves the right to reject all bids, proposals or offers and to negotiate with any responsible providers to secure the best terms and conditions in the sole interest of the County unless otherwise provided by law. 17-7116 Disaster Recovery Consulting Services 10 16E 6 Exhibit III: Collier County Purchase Order Terms and Conditions 1. Offer Unless otherwise provided in Purchase Order, This offer is subject to cancellation by the no invoices shall be issued nor payments COUNTY without notice if not accepted by made prior to delivery. Unless freight and VENDOR within fourteen (14)days of issuance. other charges are itemized, any discount will be taken on the full amount of invoice. 2. Acceptance and Confirmation c) All shipments of goods scheduled on the same This Purchase Order (including all documents day via the same route must be consolidated. attached to or referenced therein) constitutes the Each shipping container must be consecutively entire agreement between the parties, unless numbered and marked to show this Purchase otherwise specifically noted by the COUNTY on Order number. The container and Purchase the face of this Purchase Order. Each delivery of Order numbers must be indicated on bill of goods and/or services received by the COUNTY lading. Packing slips must show Purchase from VENDOR shall be deemed to be upon the Order number and must be included on each terms and conditions contained in this Purchase package of less than container load (LCL) Order. shipments and/or with each car load of equipment. The COUNTY reserves the right to No additional terms may be added and Purchase refuse or return any shipment or equipment at Order may not be changed except by written VENDOR'S expense that is not marked with instrument executed by the COUNTY. VENDOR is Purchase Order numbers. VENDOR agrees deemed to be on notice that the COUNTY objects to declare to the carrier the value of any to any additional or different terms and conditions shipment made under this Purchase Order and contained in any acknowledgment, invoice or other the full invoice value of such shipment. communication from VENDOR, notwithstanding d) All invoices must contain the Purchase Order the COUNTY'S acceptance or payment for any number and any other specific information as delivery of goods and/or services, or any similar identified on the Purchase Order. Discounts of act by VENDOR. prompt payment will be computed from the date of receipt of goods or from date of receipt 3. Inspection of invoices, whichever is later. Payment will be All goods and/or services delivered hereunder shall made upon receipt of a proper invoice and in be received subject to the COUNTY'S inspection compliance with Chapter 218, Fla. Stats., and approval and payment therefore shall not otherwise known as the "Local Government constitute acceptance. All payments are subject to Prompt Payment Act," and, pursuant to the adjustment for shortage or rejection. All defective Board of County Commissioners Purchasing or nonconforming goods will be returned pursuant Policy. to VENDOR'S instruction at VENDOR'S expense. 5. Time Is Of the Essence To the extent that a purchase order requires a Time for delivery of goods or performance of series of performances by VENDOR, the COUNTY services under this Purchase Order is of the prospectively reserves the right to cancel the entire essence. Failure of VENDOR to meet delivery remainder of the Purchase Order if goods and/or schedules or deliver within a reasonable time, as services provided early in the term of the Purchase interpreted by the COUNTY in its sole judgment, Order are non-conforming or otherwise rejected by shall entitle the COUNTY to seek all remedies the COUNTY. available to it at law or in equity. VENDOR agrees 4. Shipping and Invoices to reimburse the COUNTY for any expenses a) All goods are FOB destination and must be incurred in enforcing its rights. VENDOR further suitably packed and prepared to secure the agrees that undiscovered delivery of lowest transportation rates and to comply with nonconforming goods and/or services is not a all carrier regulations. Risk of loss of any waiver of the COUNTY'S right to insist upon further goods sold hereunder shall transfer to the compliance with all specifications. COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt 6. Changes of the goods by the COUNTY nonetheless The COUNTY may at any time and by written remain with VENDOR. notice make changes to drawings and b) No charges will be paid by the COUNTY for specifications, shipping instructions, quantities and packing, crating or cartage unless otherwise delivery schedules within the general scope of this specifically stated in this Purchase Order. Purchase Order. Should any such change 17-7116 Disaster Recovery Consulting Services 11 16E 6 increase or decrease the cost of, or the time arise out of or are incident to the goods and/or required for performance of the Purchase Order, services to be provided hereunder. an equitable adjustment in the price and/or delivery schedule will be negotiated by the COUNTY and 11. Warranty of Non-Infringement VENDOR. Notwithstanding the foregoing, VENDOR represents and warrants that all goods VENDOR has an affirmative obligation to give sold or services performed under this Purchase notice if the changes will decrease costs. Any Order are: a) in compliance with applicable laws; b) claims for adjustment by VENDOR must be made do not infringe any patent, trademark, copyright or within thirty (30) days from the date the change is trade secret; and c) do not constitute unfair ordered or within such additional period of time as competition. may be agreed upon by the parties. VENDOR shall indemnify and hold harmless the 7. Warranties COUNTY from and against any and all claims, VENDOR expressly warrants that the goods and/or including claims of negligence, costs and expense, services covered by this Purchase Order will including but not limited to attorneys' fees, which conform to the specifications, drawings, samples or arise from any claim, suit or proceeding alleging other descriptions furnished or specified by the that the COUNTY'S use of the goods and/or COUNTY, and will be of satisfactory material and services provided under this Purchase Order are quality production, free from defects and sufficient inconsistent with VENDOR'S representations and for the purpose intended. Goods shall be delivered warranties in section 11 (a). free from any security interest or other lien, encumbrance or claim of any third party. These If any claim which arises from VENDOR'S breach warranties shall survive inspection, acceptance, of section 11 (a) has occurred, or is likely to occur, passage of title and payment by the COUNTY. VENDOR may, at the COUNTY'S option, procure for the COUNTY the right to continue using the 8. Statutory Conformity goods or services, or replace or modify the goods Goods and services provided pursuant to this or services so that they become non-infringing, Purchase Order, and their production and (without any material degradation in performance, transportation shall conform to all applicable laws, quality, functionality or additional cost to the including but not limited to the Occupational Health COUNTY). and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as well as any law or 12. Insurance Requirements regulation noted on the face of the Purchase The VENDOR, at its sole expense, shall provide Order. commercial insurance of such type and with such terms and limits as may be reasonably associated 9. Advertising with the Purchase Order. Providing and No VENDOR providing goods and services to the maintaining adequate insurance coverage is a COUNTY shall advertise the fact that it has material obligation of the VENDOR. All insurance contracted with the COUNTY for goods and/or policies shall be executed through insurers services, or appropriate or make use of the authorized or eligible to write policies in the State COUNTY'S name or other identifying marks or of Florida. property without the prior written consent of the COUNTY'S Purchasing Department. 13. Compliance with Laws In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, 10. Indemnification state, and local laws, rules, codes, and ordinances VENDOR shall indemnify and hold harmless the that are applicable to the conduct of its business. COUNTY from any and all claims, including claims By way of non-exhaustive example, this shall of negligence, costs and expenses, including but include the American with Disabilities Act and all not limited to attorneys' fees, arising from, caused prohibitions against discrimination on the basis of by or related to the injury or death of any person race, religion, sex creed, national origin, handicap, (including but not limited to employees and agents marital status, or veterans' status. Further, of VENDOR in the performance of their duties or VENDOR acknowledges and without exception or otherwise), or damage to property (including stipulation shall be fully responsible for complying property of the COUNTY or other persons), which with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et 17-7116 Disaster Recovery Consulting Services 12 1 6 E 6 seq. and regulations relating thereto, as either may be terminated immediately by the COUNTY for be amended. Failure by the awarded firm(s) to breach by VENDOR of the terms and conditions of comply with the laws referenced herein shall this Purchase Order, provided that COUNTY has constitute a breach of the award agreement and provided VENDOR with notice of such breach and the County shall have the discretion to unilaterally VENDOR has failed to cure within 10 days of terminate said agreement immediately. Any receipt of such notice. breach of this provision may be regarded by the COUNTY as a material and substantial breach of 19. General the contract arising from this Purchase Order. a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any 14. Force Majeure action brought to specifically enforce any of the Neither the COUNTY nor VENDOR shall be terms and conditions of this Purchase Order responsible for any delay or failure in performance shall be the Twentieth Judicial Circuit in and for resulting from any cause beyond their control, Collier County, Florida including, but without limitation to war, strikes, civil b) Failure of the COUNTY to act immediately in disturbances and acts of nature. When VENDOR response to a breach of this Purchase Order has knowledge of any actual or potential force by VENDOR shall not constitute a waiver of majeure or other conditions which will delay or breach. Waiver of the COUNTY by any default threatens to delay timely performance of this by VENDOR hereunder shall not be deemed a Purchase Order, VENDOR shall immediately give waiver of any subsequent default by VENDOR. notice thereof, including all relevant information c) All notices under this Purchase Order shall be with respects to what steps VENDOR is taking to sent to the respective addresses on the face complete delivery of the goods and/or services to page by certified mail, return receipt requested, the COUNTY. by overnight courier service, or by personal delivery and will be deemed effective upon 15. Assignment receipt. Postage, delivery and other charges VENDOR may not assign this Purchase Order, nor shall be paid by the sender. A party may any money due or to become due without the prior change its address for notice by written notice written consent of the COUNTY. Any assignment complying with the requirements of this made without such consent shall be deemed void. section. d) The Vendor agrees to reimbursement of any 16. Taxes travel expenses that may be associated with Goods and services procured subject to this this Purchase Order in accordance with Florida Purchase Order are exempt from Florida sales and Statute Chapter 112.061, Per Diem and Travel use tax on real property, transient rental property Expenses for Public Officers, employees and rented, tangible personal purchased or rented, or authorized persons. services purchased (Florida Statutes, Chapter e) In the event of any conflict between or among 212), and from federal excise tax. the terms of any Contract Documents related to this Purchase Order, the terms of the 17. Annual Appropriations Contract Documents shall take precedence The COUNTY'S performance and obligation to pay over the terms of the Purchase Order. To the under this Purchase Order shall be contingent extent any terms and /or conditions of this upon an annual appropriation of funds. Purchase Order duplicate or overlap the Terms and Conditions of the Contract Documents, the 18. Termination provisions of the Terms and/or Conditions that This Purchase Order may be terminated at any are most favorable to the County and/or time by the COUNTY upon 30 days prior written provide the greatest protection to the County notice to the VENDOR. This Purchase Order may shall govern. 17-7116 Disaster Recovery Consulting Services 13 16E 6 Exhibit IV: Additional Terms and Conditions for RFP 1. Insurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests' provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. 17-7116 Disaster Recovery Consulting Services 14 16E 6 Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contrails. 2. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 3. Additional Items and/or Services Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Procurement Ordinance. 4. County's Right to Inspect The County or its authorized Agent shall have the right to inspect the Vendor's facilities/project site during and after each work assignment the Vendor is performing. 5. Vendor Performance Evaluation The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement. 6. Additional Terms and Conditions of Contract Collier County has developed standard contracts/agreements, approved by the Board of County Commissioners(BCC). The resultant contract(s) may include purchase or work orders issued under one, or any combination of price methodologies by the County's project manager. The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Vendor. The County's project manager shall coordinate with the Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 7. Payment Method Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: 17-7116 Disaster Recovery Consulting Services 15 16E 6 • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerkcollierclerk.com. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 8. Environmental Health and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This provision is non-negotiable by any department and/or Vendor. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 9. Licenses The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract 17-7116 Disaster Recovery Consulting Services 16 16E 6 documents. Failure on the part of any Vendor to submit the required documentation may be grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain "active" in Collier County. If you have questions regarding professional licenses contact the Contractor Licensing at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-2477. 10. Principals/Collusion By submission of this Proposal the undersigned, as Vendor, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud. 11. Relation of County It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally responsible for any negligence on the part of said Vendor, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. 12.Termination Should the Contractor be found to have failed to perform services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. In the event that the award of this solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board's Procurement Ordinance. 13. Lobbying All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be lobbied, either individually or collectively about a project for which a firm has submitted a Proposal. Firms and their agents are not to contact members of the County Commission for such purposes as meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final Board approval, no firm or their agent shall contact any other employee of Collier County in reference to this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. 14. Public Records Compliance Florida Public Records Law Chapter 119, including specifically those contractual requirements in 119.0701(2)(a)-(b) as follows: 17-7116 Disaster Recovery Consulting Services 17 �1 16E 6 IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Pubic Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. 15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 16. Single Proposal Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub- consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub- consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. 17. Survivability The Consultant agrees that any Purchase Order that extends beyond the expiration date of the original Solicitation 17-7116 will survive and remain subject to the terms and conditions of that 17-7116 Disaster Recovery Consulting Services 18 1 6 E 6 Agreement until the completion or termination of this Purchase Order. 18. Protest Procedures With respect to a protest of the terms, conditions and specifications contained in a solicitation, including any provisions governing the methods for evaluation of bids, proposals or replies, awarding contracts, reserving rights for further negotiation or modifying or amending any contract, the protesting party shall file a notice of intent to protest within three (3) days, excluding weekends and County holidays, after the first publication, whether by posting or formal advertisement of the solicitation. The formal written protest shall be filed within five (5) days of the date the notice of intent is filed. Formal protests of the terms, conditions and specifications shall contain all of the information required for the Procurement Services Director, to render a decision on the formal protest and determine whether postponement of the bid opening or proposal/response closing time is appropriate. The Procurement Services Director's decision shall be considered final and conclusive unless the protesting party files an appeal of the Procurement Services Director's decision. Any actual bidder or respondent to who desires to protest a recommended contract award shall submit a notice of intent to protest to the Procurement Services Director within three (3) calendar days, excluding weekends and County holidays, from the date of the initial posting of the recommended award. All formal protests with respect to a recommended contract award shall be submitted in writing to the Procurement Services Director for a decision. Said protests shall be submitted within five (5) calendar days, excluding weekends and County holidays, from the date that the notice of intent to protest is received by the Procurement Services Director, and accompanied by the required fee. Complete form and instructions for formal protest are set forth in Section 23 of Collier County Ordinance 2017-08. The protesting party must have standing as defined by established Florida case law to maintain a protest. 19. Public Entity Crime A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 20. Security and Background Checks The Contractor is required to comply with County Ordinance as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. 17-7116 Disaster Recovery Consulting Services 19 16E b All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS(a�colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the vendor is responsible for all costs. 21. Conflict of Interest Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 22. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 23. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet- based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Procurement Services Division an executed affidavit certifying 17-7116 Disaster Recovery Consulting Services 20 1 6 E 6 they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the BidderNendor does not comply with providing the acceptable E-Verify evidence and the executed affidavit the bidder's /vendor's proposal may be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 17-7116 Disaster Recovery Consulting Services 21 t•`1 t'S 16E 6 Goiter County Administrative Services Department Proalrement Semces D vis,on Attachment 1: Vendor's Non-Response Statement The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below and return this form via email or mail to Collier County Government, Procurement Services Division, 3295 Tamiami Trail E, Naples, FL 34112. We are not responding to Solicitation RFP 17-7116 Disaster Recovery Consulting Services for the following reason(s): ❑ Services requested not available through our company. ❑ Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.) • ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: [ Other reason(s): Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Cate 17-7116 Disaster Recovery Consulting Services 22 16E Colter C yciv ty Administrative Services Department Procurement Services Division Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: ❑ The Proposal has been signed. ❑ All applicable forms have been signed and included, along with licenses to complete the requirements of the project. ❑ Any addenda have been signed and induded. Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Date 17-7116 Disaster Recovery Consulting Services 23 rrr�r�lif �. 16E 6 Co ier County Administrative Services Department Procurement Services Dlvislon Attachment 3: Conflict of Interest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with: RFP 17-7116 Disaster Recovery Consulting Services does not pose an organizational conflict as described by one of the three categories below: Biased ground rules—The firm has not set the "ground rules"for affiliated past or current Collier County project identified above (e.g., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my firm. Impaired objectivity—The firm has not performed work on an affiliated past or current Collier County project identified above to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information—The firm has not had access to nonpublic information as part of its performance of a Collier County project identified above which may have provided the contractor (or an affiliate)with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor/consultant must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and, 2. Indicate if the information produced was obtained as a matter of public record (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s) and/or other means. 3. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below,the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. Firm: Signature and Date: Print Name: Title of Signatory: State of County of SUBSCRIBED AND SWORN to before me this day of , 20 by , who is personally known to me to be the for the Firm, OR who produced the following identification Notary Public Commission Expiration 17-7116 Disaster Recovery Consulting Services 24 0 16E comer County Administrative Services Department Procurement Services C!ivis.on Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: RFP 17-7116 Disaster Recovery Consulting Services Dear Commissioners: The undersigned, as Contractor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without colusion or fraud. The Contractor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced RFP 17-7116 Disaster Recovery Consulting Services (Proposal Continued on Next Page) 17-7116 Disaster Recovery Consulting Services 25 16E PROPOSAL CONTINUED IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of , 20 in the County of , in the State of Firm's Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number: Federal Tax Identification Number CCR# or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title: Additional Contact Information Send payments to: (required if different from above) Company name used as payee Contact name: Title: Address: City, State,ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State,ZIP Telephone: Email 17-7116 Disaster Recovery Consulting Services 26 16E Cotler County Administrative Services Department P•ocurement Services D!vis',ar, Attachment 5: Immigration Affidavit Certification Solicitation: RFP 17-7116 Disaster Recovery Consulting Services This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of , 20_, by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. 17-7116 Disaster Recovery Consulting Services 27 16E Co ler County Administrative Services Department Procurement Services-Division Attachment 6: Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address City State Zip Telephone FAX Email Order Information Remit/Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status (check only one) _Individual/Sole Proprietor Corporation _Partnership _Tax Exempt (Federal income tax-exempt entity _Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, 1 certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number 17-7116 Disaster Recovery Consulting Services 28 16E Cofer couvrty Administrative Services Department Procurement Services avis on Attachment 7: Insurance and Bonding Requirements Insurance/Bond Type Required Limits 1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $100,000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability (Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability 4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor/ Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the ContractorNendor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 4. ® Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage, Owned/Non-owned/Hired;Automobile Included 5. ® Other insurance as ❑Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ® Professional Liability $1,000,000 Per Occurrence • $ 500,000 each claim and in the aggregate • $1,000,000 each claim and in the aggregate • $2,000,000 each claim and in the aggregate ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ','AJ 11 JJYY 16E 6 ❑Valuable Papers Insurance $ Per Occurrence ❑ Employee Dishonesty / Crime $ Per Occurrence Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss Payee endorsement naming Collier County. 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal.All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as"A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as "ADDITIONAL INSURED"on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty (30) Days Cancellation Notice required. RLC 7/7/2017 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5)days of the award of this solicitation. Name of Firm Date Vendor Signature Print Name Insurance Agency Agent Name Telephone Number 17-7116 Disaster Recovery Consulting Services 30 16E This page is intentionally left blank. 17-7116 Disaster Recovery Consulting Services 31 16 € 6 RFP 17-7116 Standby Disaster Response & Recovery Support Services Scope of Work, Specifications and Response Format As requested by the Collier County Bureau of Emergency Services Division (BES) (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") in conjunction with other Collier County agencies, with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County Divisions and consortium once awarded according to the Board of County Commissioners Procurement Ordinance, as amended. Brief Description of Purchase Collier County Board of County Commissioners, in conjunction with the Collier County Sheriffs Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island hereinafter named "Consortium", is requesting proposals for an— IDIQ ( indefinite delivery/indefinite quantity) Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. Background Permanent population of Collier County is 348,877 (2014. During "peak winter season" population of Collier County increases 30-40 percent. Collier County contains approximately a total area of 2,305 square miles, of which 1,998 square miles is land and 307 square miles is water. It is the largest county in Florida by land area and fourth largest by total area. Detailed Scope of Work The successful proposer will assume responsibility as an independent contractor for the development and submission of FEMA grant applications and the management of all such disaster-related grants, including but not limited to, Fire Management Assistance Grants (FMAG). The awarded contractor(s) will be required to follow the code of Federal Regulations, as it relates to procurement and scope of services as amended and updated. This will include working with federal agencies, state agencies, and several departments within Collier County, including but not limited to recurrent and direct involvement with Office of Management and Budget, Emergency Management, Sheriff's Office, Collier County District Schools, City of Naples, Naples Airport Authority, and City of Marco Island henceforth referred to as the consortium. Some of the services the successful proposers may be asked to perform include, but are not limited to the following: 1. Participate annually in WebEOC training with Emergency Services and have staff available to locate on site at the EOC as needed. 2. Provide Public Adjuster construction claims consulting. Such efforts may include re-construction estimation, bid document preparation and construction and budget oversight. 17-7116 Disaster Recovery Consulting Services 32 16E b 3. Provide grant management advice to the Consortium members related to FEMA, Federal, or State agency pass-through grants. The successful proposer will review the County's and or Consortium members' current record-keeping strategy for documentation. The successful proposer may be required to provide the County with pre-disaster assistance in an effort to assess what requirements are needed within the consortium to prepare for gathering the needed expenditure data, assign required disaster liaison, and/or any other pre-disaster preparation that may be required. Proposer will assist the affected departments and consortium members to develop a standard guideline as part of their emergency plans on how reimbursement expenditures are recorded, what type of documentation should be maintained, and provide any other associated services that may be directly related to support recovery costs and reimbursement from appropriate agencies. 4. File the initial Request for Public Assistance (RPA) after the initial disaster (event) within the deadline time period. Meet all stated deadlines to meet FEMA and the State's required timelines to recover full reimbursement. 5. Meet with FEMA Representative and the State Public Assistance Coordinator for the Initial Kickoff Meeting to discuss what the County's and or Consortium member's initial disaster related damages and expenditures appear to be. Review the procedures and follow-up processes required to support full reimbursement and or grant funding. 6. Review contracts, advise the Consortium on the establishment of contracts for contingency services and supplies and advise on the scope of work development for said contracts, review the portfolio disaster vendor list, purchasing documentation and union agreements. Prepare any required supporting documentation that must accompany the Project Worksheets, including working with the Consortium members to gather details related to employee fringe benefits, overtime, etc. for labor rates to provide to FEMA. 7. Work with appropriate consortium members to assist the FEMA, Federal or State Agency in providing the necessary information, e.g. insurance policies, personnel policies, as requested by those or other agencies to complete necessary documentation for reimbursement and or grant application. Research as necessary to complete all forms. 8. Assist the affected consortium in compiling their initial damage assessments if requested for all expenditures, both in force account and permanent damages, including labor, equipment, materials, contract, rental equipment and all FEMA reimbursement categories. and so on. 9. Assist the affected consortium in completing the appropriate documentation required for federal and state reimbursement, and the submittal of all eligible expenditures for small and large projects to the appropriate agencies, and within the required deadline. 10. Provide assistance to determine if any eligible damages or expenses have not been quantified and presented for reimbursement. 11.Assist in tracking all project documentation submitted and following any outstanding expenditure(s) to ensure that all eligible expenditures are credited through submitted reimbursements. Ensure that the consortium understands why certain expenditures were de-obligated, if any. Track all expenditures and reimbursements to maintain high quality reconciliations of monies expended by the department and or consortium members and submitted for reimbursements versus those actually received. 12. Provide copies of all documentation transacted for reimbursement on behalf of the department, both electronically and hard copy to Collier County OMB or designee for its activity and to the appropriate departments to the members of the consortium. Offer the consortium any project management design and/or coordination ideas that may result in cost savings, efficiencies, or increased reimbursement. 13. Assist the consortium, to provide all necessary backup documentation, e.g. invoices equipment usage documents, etc. that will garner full reimbursement or grant eligibility. The documentation submitted for reimbursement must withstand a FEMA or Federal or State audit and State Emergency Management audit, and the successful proposer will have to support the work for which they are assisting the consortium. 14. Assist with any special documentation and requirements to receive reimbursement under the FHWA program working with the Florida Department of Transportation (FDOT) and consortium. 17-7116 Disaster Recovery Consulting Services 33 16E 6 15.Assist the specialized FEMA teams as they become necessary in the process. Specialized beach renourishment FEMA teams may be assigned to Collier County to review the reimbursement in this particular area. The successful proposer would work with this team as necessary to assist in getting reimbursement for the County. The successful proposer may have to work with the Army Corps of Engineers, other Federal agencies along with other State agencies to receive reimbursement. 16. Maintain records of all the documentation provided by the County and or Consortium submitted to any outside agency for reimbursement and provide the County/Consortium with said copies upon request at any point in the process. 17. Once all projects are complete and reimbursement has been drawn down for eligible costs, the successful proposer would assist with final preparations with the State of Florida and FEMA or federal agencies for final inspections and the closeout process for large and small projects. The successful proposer would participate in the exit conferences with the County, State, and FEMA agencies. 18. The successful proposer must be available to assist with any requests for audit information by any source. 19. If any disputes arise between the consortium and FEMA and/or the State, the successful proposer will assist the consortium in strategizing and writing the appeals. 20.The successful proposer must be able to have a team available from the start of the disaster reimbursement process to the closeout process for the consortium. This includes any time accounted for if an appeal is requested by the consortium. 21. Provide miscellaneous services not otherwise described, but which the consortium may require during the course of the Agreement, or any other tasks associated with FEMA and FHWA grant management or documentation reimbursement process as requested by the consortium. 22.The successful proposer will also provide the consortium members with a final report that will summarize the total reimbursement requested, total expenditures by Project Worksheet, and any special circumstances. Additionally, reporting requirements include FHWA reimbursement, total number of Project Worksheets, total reimbursement requested by Category type, total reimbursement requested by small or large project, and any other relevant data. 23. This scope of work does include public adjusting and will include coordinating with each applicant's Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. 24. Provide assistance with Florida Division of Emergency Management Bureau of Recovery Public Assistance document coordination, meetings and project worksheet ammendments. It is the intent of this consortium to award to multiple firms, with the option to procure services from all awarded consultants as needed. Work assignments will be made by requesting a proposal from one or more Firms and the issuance of a Purchase Order for the assigned Task. The Consortium reserves the right to assign all or portions of the work to one or more firms. Each Agency within the Consortium will have an assigned point of contact person. 17-7116 Disaster Recovery Consulting Services 34 16E 6 EXHBIT B—GRANTING AGENCY PROVISIONS Provkled Sewtrate FTto 17-7116 Disaster Recovery Consulting Services 35 � �� �� ��� �� EXHIBIT C-GRANTING AGENCY FORMS Provided in Sepmrai- ��8e 1 Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions 2. Certification regarding Lobbying 3. Conflict of Interest 4. Anticipated DBE, [N/WBE or VETERAN Participation Statement 5. Opportunity List for Commodities and Contractual Services and Professional Consultant Services 6. Acknowledgement of Grant Terms and Conditions 16E b EXHIBIT A FEDERAL CONTRACT PROVISIONS FEDERAL EMERGENCY MANAGEMENT AGENCY The supplemental conditions contained in this section are intended to cooperate with, to supplement, and to modify the general conditions and other specifications. In cases of disagreement with any other section of this contract, the Supplemental Conditions shall govern. Contractor means an entity that receives a contract. The services performed by the awarded Contractor shall be in compliance with all applicable grantor regulations/requirements, and additional requirements specified in this document. It shall be the awarded Contractor's responsibility to acquire and utilize the necessary manuals and guidelines that apply to the work required to complete this project. In general, 1) The contractor (including all subcontractors) must insert these contract provisions in each lower tier contracts (e.g. subcontract or sub-agreement); 2) The contractor (or subcontractor) must incorporate the applicable requirements of these contract provisions by reference for work done under any purchase orders, rental agreements and other agreements for supplies or services; 3) The prime contractor is responsible for compliance with these contract provisions by any subcontractor, lower-tier subcontractor or service provider. FCP-1 16E b EXHIBIT A FEDERAL CONTRACT PROVISIONS FEDERAL CONTRACT PROVISIONS 1. Conflict of Interest -This Contract/Work Order is subject to chapter 112, F.S. The vendor shall disclose the name of any officer, director, employee, or other agent who is also an employee of the State. Grantee shall also disclose the name of any State employee who owns, directly or indirectly, more than a five percent(5%) interest in the Contractor's company or its affiliates. 2. Discriminatory Vendors— (1) No person, on the grounds of race, creed, color, religion, national origin, age, gender, or disability, shall be excluded from participation in; be denied the proceeds or benefits of; or be otherwise subjected to discrimination in performance during the term of the contract. (2) Contractor shall disclose if they appear on the discriminatory vendor list. An entity or affiliate placed on the discriminatory vendor list pursuant to section 287.134, F.S. may not: 1) Submit a bid on an agreement to provide any goods or services to a public entity; 2) Submit a bid on an agreement with a public entity for the construction or repair of a public building or public work; 3)Submit bids on leases of real property to a public entity; or 4) Be awarded or perform work as a consultant under an agreement with any public entity; or transact business with any public entity. 3. Lobbying - No funds received pursuant to this Agreement may be expended for lobbying the Federal or State Legislature, the judicial branch, or a federal or state agency. The bidder or offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure 4. Record Retention —A. The contractor shall maintain and retain sufficient records demonstrating its compliance with the terms of the Agreement for a period of at least five (5) years after final payment is made and shall allow the County, the State, or its authorized representatives access to such records for audit purposes upon request. B. In the event of litigation or settlement of claims arising from the performance of this contract, in which case contractor agrees to maintain same until the County, the FEMA Administrator, the Comptroller General of the United States, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related to the litigation or settlement of claims 5. Diversity —All contracting and subcontracting opportunities afforded by this solicitation/contract embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State of Florida. Firms qualifying under this solicitation are encouraged to submit FCP-2 r _ 16E 6 EXHIBIT A FEDERAL CONTRACT PROVISIONS bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bid specification. These requirements apply to all bidders/offerors, including those who qualify as a Minority Business vendor. A list of minority owned firms that could be offered subcontracting opportunities may be obtained by contacting the Office of Supplier Diversity at(850)487-0915. 6. Applicable Laws - The contractor shall comply with all applicable federal, state and local rules and regulations in providing services to the County. The contractor acknowledges that this requirement includes, but is not limited to, compliance with all applicable federal, state and local health and safety rules and regulations and that FEMA financial assistance may be used to fund the contract. As such, the contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. 7. Administrative, Contractual, or Legal Remedies - Unless otherwise provided in this contract, all claims, counter-claims, disputes and other matters in question between the local government and the contractor, arising out of or relating to this contract, or the breach of it, will be decided by arbitration, if the parties mutually agree, or in a Florida court of competent jurisdiction. 8. Termination for Cause and for Convenience - This contract may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this contract through no fault of the terminating party, provided that no termination may be effected unless the other party is given: (a) Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate; and (b) An opportunity for consultation with the terminating party prior to termination. This contract may be terminated in whole or in part in writing by the local government for its convenience, provided that the other party is afforded the same notice and consultation opportunity specified in I (a) above. If termination for default is effected by the local government, an equitable adjustment in the price for this contract shall be made, but no amount shall be allowed for anticipated profit on unperformed services or other work, and any payment due to the contractor at the time of termination may be adjusted to cover any additional costs to the local government because of the contractor's default. If termination for convenience is effected by the local government, the equitable adjustment shall include a reasonable profit for services or other work performed for which profit has not already been included in an invoice. For any termination, the equitable adjustment shall provide for payment to the contractor for services rendered and expenses incurred prior to receipt of the notice of intent to terminate, in addition to termination settlement costs reasonably incurred by the contractor relating to commitments (e.g., suppliers, subcontractors) which had become firm prior to receipt of the notice of intent to terminate. Upon receipt of a termination action under paragraphs (a) or (b) above, the contractor shall promptly discontinue all affected work (unless the notice directs otherwise) and deliver or otherwise make available to the local government all data, drawings, reports specifications, summaries and other such information, as may have been accumulated by the contractor in performing this contract, whether completed or in process. 9. Patents and Data- No reports, maps, or other documents produced in whole or in part under this contract shall be the subject of an application for copyright by or on behalf of the contractor. The grantor agency and the grantee shall possess all rights to invention or discovery, as well as rights in data which may arise as a result of the contractor's services. 10. Clean Air Act and Federal Water Pollution Control Act - (1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 FCP-3 C`1 16E 6 EXHIBIT A FEDERAL CONTRACT PROVISIONS U.S.C. § 7401 et seq. (2) The contractor agrees to comply with all applicable stndards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et • seq. (3) The contractor agrees to report each violation to the County and understands and agrees that the County will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (4) The contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FEMA. 11. Suspension and Debarment (1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3)This certification is a material representation of fact relied upon by the County. If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Florida Department of Emergency Management, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions." (5) The Contractor's debarment and suspension status will be validated by the County at the System for Award Management at www.sam.gov and the State of Florida at http://droll yflorida.cora/business/operations/State/ §r l sin:=1 vendor inform on. 12. Reporting - The contractor will provide any information required to comply with the grantor agency requirements and regulations pertaining to reporting. It is important that the contractor is aware of the reporting requirements of the County, as the Federal or State granting agency may require the contractor to provide certain information, documentation, and other reporting in order to satisfy reporting requirements to the granting agency. 13. Access to Records— (1) The contractor agrees to provide the County, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. (2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The contractor agrees to provide the FEMA Administrator or his authorized representatives' access to construction or other work sites pertaining to the work being completed under the contract." Pursuant to Section 20.055(5), F.S., the contractor will cooperate with the State of Florida's Inspector General in any investigation, audit, inspection, review, or hearing. 14. Energy Efficiency Standards - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. 15. DHS Seal, Logo, and Flags - "The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval." 16. No Obligation by Federal Government-The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. FCP-4 16E 6 EXHIBIT A FEDERAL CONTRACT PROVISIONS 17. Program Fraud and False or Fraudulent Statements or Related Acts - The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract." 18. Recovered Materials — (1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA designated items unless the product cannot be acquired (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii) At a reasonable price. (2) Information about this requirement is available at EPA's Comprehensive Procurement Guidelines web site, http://www.epa.gov/cpg/. The list of EPA-designate items is available at http://www.epa.qov/cpq/products.htm. 19. Discriminatory Vendors List: In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 20. Inspector General Cooperation: The Parties agree to comply with Section 20.055(5), Florida Statutes, for the inspector general to have access to any records, data and other information deemed necessary to carry out his or her duties and incorporate into all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes. FCP-5 16 E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES GRANT CERTIFICATIONS AND ASSURANCES THE FOLLOWING DOCUMENTS NEED TO BE RETURNED WITH SOLICIATION DOCUMENTS 1. Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions 2. Certification regarding Lobbying 3. Conflict of Interest 4. Anticipated DBE, M/WBE or VETERAN Participation Statement 5. Opportunity List for Commodities and Contractual Services and Professional Consultant Services 6. Acknowledgement of Grant Terms and Conditions GCA- 1 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primary Covered Transactions (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State or local)with commission of any of the offenses enumerated in paragraph (I)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local)terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Name Project Name Title Project Number Firm Tax ID Number DUNS Number Street Address, City, State, Zip Signature GCA-2 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Lobbying The undersigned (Vendor/Contractor) certifies, to the best of his or her knowledge and belief, that: (1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of the Legislature, an officer or employee of the judicial branch, or an employee of a State agency in connection with the awarding of any State contract, the making of any State grant, the making of any State loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any State contract, grant, loan, or cooperative agreement. (2) No grantee, nor its persons or affiliates, may employ any person or organization with funds received pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State agency. The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the cost for advertising, including production costs; postage; entertainment; and telephone and telegraph; and association dues. The provisions of this paragraph supplement the provisions of section 11.062, Florida Statutes, which is incorporated by reference into this solicitation, purchase order or contract. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The Vendor/Contractor, , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 11.062, Florida Statutes., apply to this certification and disclosure, if any. Name of Authorized Official Title Signature of Vendor/Contractor's Authorized Official Date GCA-3 16 E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Conflict of Interest Certification Collier County Solicitation No. , hereby certify that to the best of my knowledge, neither I nor my spouse, dependent child, general partner, or any organization for which I am serving as an officer, director, trustee, general partner or employee, or any person or organization with whom I am negotiating or have an arrangement concerning prospective employment has a financial interest in this matter. I further certify to the best of my knowledge that this matter will not affect the financial interests of any member of my household. Also, to the best of my knowledge, no member of my household; no relative with whom I have a close relationship; no one with whom my spouse, parent or dependent child has or seeks employment; and no organization with which I am seeking a business relationship nor which I now serve actively or have served within the last year are parties or represent a party to the matter. I also acknowledge my responsibility to disclose the acquisition of any financial or personal interest as described above that would be affected by the matter, and to disclose any interest I, or anyone noted above, has in any person or organization that does become involved in, or is affected at a later date by, the conduct of this matter. Name Signature Position Date Privacy Act Statement Title I of the Ethics in Government Act of 1978 (5 U.S.C. App.), Executive Order 12674 and 5 CFR Part 2634, Subpart I require the reporting of this information. The primary use of the information on this form is for review by officials of The Justice Department to determine compliance with applicable federal conflict of interest laws and regulations. Additional disclosures of the information on this report may be made: (1) to a federal, state or local law enforcement agency if the Justice Department becomes aware of a violation or potential violation of law or regulations; (2)to a court or party in a court or federal administrative proceeding if the government is a party or in order to comply with a judge-issued subpoena; (3)to a source when necessary to obtain information relevant to a conflict of interest investigation or decision; (4) to the National Archives and Records Administration or the General Services Administration in records management inspections; (5)to the Office of Management and Budget during legislative coordination on private relief legislation; and (6) in response to a request for discovery or for the appearance of a witness in a judicial or administrative proceeding, if the information is relevant to the subject matter. This confidential certification will not be disclosed to any requesting person unless authorized by law. See also the OGE/GOVT-2 executive branch-wide Privacy Act system of records. GCA-4 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COWER COUNTY ANTICIPATED DISADVANTAGED, MINORITY,WOMEN OR VETERAN PARTICIPATION STATEMENT Status Qrwik be verified. unverifab4e statuses s1]1 require Me PP ME to either proivde a rei.ised statement or provide source documentation that validates a status. A. PRIME VENDOR/CONTRACTOR INFORMATION PRIME NAME PRIME FED NUMBER CONTRACT DOLLAR AMOUNT IS THE PRIME A FLORIDA-CERTIFIED DISADVA.NTAGED. VETERANV N IS THE ACTIVITY OF THIS CONTRACT._ MINORITY OP WOMEN BUSINESS ENTERPRISE? DBE? Y N CONSTRUCTION? Y N DBEiNIBE,VIBE)OR HAVE A SMALL DISADVANTAGEDN BUSINESS SA CERTIFICATION FROKI THE SMALL BUSINESS MBE? Y " CONSULTATiON? ADMINISTRATION? A SERVICE DISABLED VETERAN wsE? v N OTHER?. N !MB BA? V N IS ThsSSUBMISSON A REVISION, N F sEt,REV S1CN NUMBER B. IF PRIME HAS SUBCONTRACTOR OR SUPPLIER WHO IS A DISADVANTAGED MINORITY,WOMEN-OWNED,SMALL BUSINESS CONCERN OR SERVICE DISABLED VETERAN,PRIME IS TO COMPLETE THIS NEXT SECTION DBE NLIWBE SUBCONTRACTOR OR SUPPLIER TYPE OF WORK OR ETHNICITY CODE SUB/SUPPLIER PERCENT OF CONTRACT VETERAN NAME SPECIALTY Ie s Below) DOLLAR AMOUNT DOLLARS TOTALS: C. SECTION TO BE COMPLETED BY PRIME VENDOR/CONTRACTOR NAME OF SUBMITTER DATE Trru OF SUBMITTER EMAIL ADDRESS OF PRIME(SUBMITTER) TELEPHONE NUMBER FAX NUMBER NOTE:This infoKmation is used to track and report anticipated DBE or MBE participation in federally-funded contracts. The anticipated DBE or MBE amount is'voluntary and will not become part of the contractual terms.This form must be submitted at time of response to a soncitationf and when awarded a county contract,the prime will be asked to update the information for the grant compliance files. ETHNICITY CODE Bieck American BA Hispanic American hA Native American NA Subccnt ASS 1 ArreicaflSAA Asian-Pacific American APA Non-Mincrity v'to-nen N MO, Other:not of any other group listed D.SECTION TO BE COMPLETED BY COLLIER COUNTY DEPARTMENT NAME COLUEP CONTRACTR liF8,11EP or PaRECC. GRANT PR OGRAMICONTRACT • ACCEPTED BY: DATE GCA-5 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES 01D OPPORTUNITY LIST FOR COMMODITIES AND CONTRACTUAL SERVICES AND PROFESSIONAL CONSULTANT SERVICES t is the policy of Gorier County that disadiantaged businesses and minority vendors,as defined in the code of Federal Regutations(CFR)or Florida Statutes(F5),must have the opportunity to portitipate os contracts waith federal and/or state grant assistance. Prime Contractor/Prime Consultant Address and Phone Number. Procurement NumberlAdvertisernent Number: The list below as intended to be a listing of firms that are,or attempting to,participate on the project numbered above. The list must include the firm bidding or quoting as prime,as well as subs and suppliers quoting for participation. Prime contractors and consultants must provide information for Numbers 1,2,3,and 4j and,should provide any information they:have for Numbers 3,6,7,and 8.This form must be submitted with the bid package. 1. Federal Taxi°.Number: 6. DB2 E. Annual Gross Receipts 2. Firm Name: Non-OBE Less than S 1 million —. 3. Phone Number: Between 5 1-5 million 4, Address -Between 5 5-10 million 7.El subcontractor Between 5 10-15 million Subconsuatant More than 5 15 million — 5. Year Firm Established, 1. Federal Tax10 Number 6.Ei DBE 8. Annual Gross Receipts 2. Firm Name: Non-OBE Less than S 1 million —... 3. Phone Number. Between Si 1-5 million —ii 4. AddressBetween 5 5-10 million 7.Ei Subcontractor Between S 10-15 million Subconsultant More than 5 13 million — 5. rear Firm Established: 1. Federal Tax to Number 6. DBE 13. Annual Gross Receipts 2. Firm Name Non-OBE Less than S 1 million 3. Phone Number Between 5 1-5 million 4. Address — Between 5 5-10 million — 7. subcontractor Between S 10-15 million — — Subcorsultant More than 5 13 million — — 5. rear Firm Established: 1. Federal Tax10 Number: 6. EiBE B. Annual Gross Receipts 2. Firm Name Non-GBE Less than 51 million — 3. Phone Number Between 5 1-5 million 4. Address Between$5-10 million 7.B Subcontractor Between 5 10-15 million 5udconsuftant More than 5 15 million — 5. Year Firm Established: ta l-lik-b 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Acknowledgement of Terms, Conditions and Grant Clauses Flow Down of Terms and Conditions from the Grant Agreement Subcontracts: If the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be available to the Department for review and approval. The vendor agrees to include in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly report the subcontractor's progress in performing its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat. Certification On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identified in this solicitation document(s). Vendor/Contractor Name Date Authorized Signature Address Solicitation/Contract# GCA-7 16E 6 olter ' Email: brendabrilhart@colliergov.net Administrative Services Department Telephone:(239)252-8446 Prvctxenvent Ser ces Dv,rs n FAX: (239)252-6697 ADDENDUM 1 Memorandum Date: August 4, 2017 From: Brenda Brilhart, Procurement Strategist To: Interested Bidders Subject: Addendum # 1 RFP 17-7116—Disaster Recovery Consulting Services The following clarifications are issued as an addendum identifying the following change (s) for the referenced solicitation: 1. Q: Will office space be provided to the selected contractor? Collier County can make "break-out room" space available for up to 10 individuals at the Emergency Operations Center without charge for a period not to exceed 60 days. Will office equipment and support be available? A: Collier County can provide wireless internet connectivity,and 5 landline phones in the Emergency Operations Center without charge for a period not to exceed 60 days. Computers will not be available. Color and Black and white printing,copying and color maps will be charged at the prevailing rate per copy of the County's leased copier equipment per page charge -payable net thirty(30)days. 2. Q: Page 35, #11 • How often would the vendor require coordination meetings? A: It is Collier County Emergency Management's desire that the vendor meet in March and July of each year jointly with all consortium members to review,evaluate and train on current and best practices as it relates to assembly and nuances of FEMA Project Worksheet data needs, current FEMA policies and concerns,and other topics of interest. A two(2)business day format is suggested at each visit in March and July whereby a joint half day session could occur for mutual concerns of all consortium members and the remaining 1.5 day would be available for each consortium member to have one on one meetings. 3. Q: Has the Consortium and/or county identified standard positions in order to compare rates with other vendors, i.e., Project Manager, Public Assistance Coordinator, Insurance Specialist, Environmental Engineer, Administrative, etc. If so, please provide. A: Collier County has not identified standard positions as this is a new effort by the County. 4. Q: Will the selected vendor mobilize to the Collier County EOC during disaster operations to begin planning for recovery operations? A: The County would reserve the right receive a quote and issue a task order to deploy before landfall if feasible or immediately following landfall at its discretion. c'� 16E 6 5. Q: Will the selected firm conduct an assessment of existing PA recovery documents, i.e., plans, procedures, guidance? A: If the County chooses to have a firm review existing recovery documents or intervene in pending FEMA PW activity,including the current Fire Management Assistance Grant the County would request a quote for such services and issue a purchase order or task order for such work. There are no requirements to have the vendor(s)review current work at the present time without charge. It is assumed that the vendor(s) would like to meet with consortium members to discuss in general terms what recovery business processes are presently in place so a fast-start can be initiated at the next emergency event. Such assessment of the current business processes for the consortium would be at no-charge. 6. Q: Clarify what information is sought in the requirement to"describe contacts and relationships with your other clients and interaction with FEMA and state agencies". Page 6, Tab II, bullet seven. A: Collier County and its consortium members expressed concern that a large hurricane event would stretch the capabilities of most firms if they had multiple awards within the impacted region, thereby delaying services and expertise to Collier County and the consortium members. Demonstration that Collier County and the Consortium members would be a high priority client is preferred. 7. Q: Please define"lead project staff". Is this the primary point of contact or any staff with supervisory responsibility or some other standard?Page 6, Tab III, bullet two? A: Collier County and the Consortium members as individual governmental units would be tasking and paying individually for services. Each governmental unit could assign a supervisory level staff liaison to address each project worksheet or related effort. 8. Has the Selection Committee been identified? Yes If so, does it include members of the"Consortium"? Yes If so, which ones? A: Currently,the members severing are from the City of Marco,Naples Airport Authority, Collier Mosquito Control District and Collier County Public Schools. 9. Q: Will a designated Selection Committee member contact proposer's references? A: Typically our Procurement Services staff will contact references. 10. Q: What is the county's definition of a"large disaster"?Page 5, Tab II, bullet four. A: It is our general experience that we sustain substantial residential and commercial structural damage and experience a storm surge greater than 7ft or winds at or near Category 3. 11. Is the"Consortium"a formal quasi-governmental entity with an independent board as defined by Florida Statues, Section 163.01 or is it an informal intralocal agreement?If it is a formal agreement could you provide a copy of the agreement filed with the County Clerk's office? Page 4, "Brief Description of Purchase" A: It is an informal agreement, and requires each individual agency/municipality to negotiate and execute contracts with the awarded firms. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. 16E 6 EXHIBIT C — CONSULTANT'S PROPOSAL (Also attached hereto following this page) Page 13 of 13 #17-7116&Disaster Recovery Consulting Services Tetra Tech,Inc. 16E 6 Exhibit C -13 Consultant's Proposal TETRA TECH Collier County, Florida r' e , ,, „ ke h. $35'.' •sem„ o r &..• ".�" .,r li' 1°,,,t*,,,', h 're rf,. i. ,,w. � a.h �r.. X � 5 9 wgi x ^, F' gg • 't.e ',:',i,,,;!1, :'' o.y x d �.-e q,. .,„ , , ,,q.. ,, ,,, ,,,, ,, .1 ':"&f.'„ `':.;" ,3;,,,,,IP,,,,. * k,1,,,i., ," „j � t � �d fi � § is � .f �' a �.' �, 3 s^ � .. t E �.; ' '� ,< gra .' ams O.,- S`s a4 Y' test 4 q � �'. ,' ,� i z r dS ati zqga { •x z $ '•"i � dk o � ° rr „. 7 x kk • x r,�, 4.`,C,.1\14., '42 a 1 4 kl �`j�' a , {'dal �„� ¢, .14 r . ,•,a 3 �,4 � a st yr s a s `a { w F�l� :fes �` o '.p i S ,r ?y 0�@ .-� � _ �` I� zf�►i i Disaster Recovery Consulting Services fRFP 17-7116 I��^ 'c�.e's' izE if jjjj��- ,,l' . .. f . • complex world Proposal Electronic I August 2017 CLEAR SOLUTIONS” 16E 6 Table of Contents TABLE OF CONTENTS Cover Letter TAB I Corporate Certificate Firm Qualifications TAB II Specialized Expertise of Team Members TAB Ill Résumés Technical Approach TAB IV Cost of Services to the County TAB V References TAB VI Acceptance of Conditions TAB VII Required Form Submittals TAB VIII Attachment 2: Vendor Checklist Attachment 3: Conflict of Interest Affidavit Attachment 4: Vendor Declaration Statement Attachment 5: Immigration Affidavit Certification Attachment 6:Vendor Substitute W-9 o Tetra Tech W-9 Attachment 7: Insurance and Bonding Requirements o Evidence of Insurance Other: Grant Forms Addendum 1 Acknowledgement 't TETRA TECH 16E 6 inTETRA TECH Submitted Electronically August 16, 2017 Subject: Disaster Recovery Consulting Services (RFP 17-7116) Dear Members of the Evaluation Committee, Tetra Tech, Inc. (Tetra Tech) is pleased to submit the enclosed proposal to provide disaster recovery consulting services to Collier County, Florida (County). Tetra Tech is a leading provider of consulting, engineering, and technical services worldwide. Our team of leading disaster response and recovery experts is well suited to assist the County for the following reasons: • Extensive Experience with Collier County and Its Cities.The Tetra Tech team has remained a year-round partner with the County and many of its cities over the last 10 years. Since 2006, Tetra Tech has met with Collier County annually to prepare for the upcoming hurricane season and discuss the County's pre-season work plans. Tetra Tech has attended the County's yearly War Games event as well as Public Assistance Roundup meetings. As a result of this established relationship, Tetra Tech thoroughly understands the County's unique debris management needs and can function as a true extension of the County's forces. Following Hurricane Wilma, Tetra Tech successfully managed the County's waterways debris removal operation. Tetra Tech worked with both the County and the Natural Resource Conservation Service to provide monitoring services for 61 miles of waterways and canals. This included the preservation of the embankments, protection of endangered species (mangroves), and restoration of the natural flow of water. In addition, Tetra Tech responded to the City of Naples (City) and the Naples Airport Authority following Hurricane Wilma, providing comprehensive collection, disposal, and removal monitoring for 700,000 cubic yards of debris and assisted the City in obtaining $9 million in Federal Emergency Management Agency (FEMA) funding. In 2016, the Tetra Tech team assisted Collier County following a straight-line wind event. Tetra Tech worked for the County for a three-week period and monitored and documented the contractor's removal of over 44,000 cubic yards of vegetative debris during this brief time-frame. As a result of our all-encompassing experience in Collier County, Tetra Tech understands the unique challenges the County faces following a disaster. Important members of the Tetra Tech team include Mr. Ralph Natale and Ms.Anne Cabrera,who will serve as debris recovery specialists for Collier County. • Unmatched Federal Disaster Grant Management and Engineering Experience. Tetra Tech is the nation's leading provider of post-disaster grant management and engineering services.We have assisted clients in response to every major disaster occurring in the United States in the last 10 years. We have assisted our clients with obtaining and managing over$4 billion in post-disaster grants.We are intimately familiar with FEMA reimbursement and methods for maximizing the County's disaster grant funding. Our team is committed to the County for the entire financial recovery process, including appeals and audits, and will treat the County as if they are Tetra Tech's only client. • Unmatched Florida Disaster Response and Recovery Efforts. Our team has assisted numerous communities in Florida with response and recovery efforts after Hurricanes Charley, Frances, Jeanne, Ivan, Dennis, Katrina, Wilma, and Matthew, and Tropical Storms Fay and Debbie. Counties including Broward, Clay, Collier, Escambia, Lake, Miami-Dade, Monroe, Pasco, Polk, Santa Rosa, Sarasota, St. Johns, and Volusia as well as the Cities of Boca Raton, Fort Lauderdale, Marathon, Naples, Orlando, and Pensacola, have called on our team to provide debris monitoring services and grant application, administration, and management. Following Hurricane Matthew, Tetra Tech has been providing disaster debris and recovery support services to 16 Florida communities and agencies, including Florida Department of Environmental Protection (FDEP)and FEMA Region 4 and Florida Division of Emergency Management (FDEM) throughout the process. Tetra Tech, Inc. 2301 Lucien Way,Suite 120, Maitland, FL 32751 Tel 321-441-8500 Fax 321-441-8501 tetratech.com 1 i6E 6 • Dedicated Staff with a Local Presence.The Tetra Tech team includes disaster recovery and grant management consultants who have previously served as public assistance coordinators (PACs), project officers (POs), public information officers(PIOs), and debris specialists, ensuring expert-level staff to assist the County. Our team also includes disaster management and claims professionals and hazard mitigation specialists. Moreover,Tetra Tech maintains 27 offices in Florida, including an office in Jacksonville. • Full-Service Disaster Recovery Firm. Tetra Tech can provide FEMA reimbursement and disaster grant support combined with engineering capabilities to offer full-service disaster support solutions. Whether it is helping the County and member cities obtain reimbursement from FEMA for its disaster-related costs, obtaining additional disaster grants to pay for mitigation projects that will come available in coming months, or developing cost estimates and bid specs for damaged assets, Tetra Tech is ready and able to support the County in any of its disaster-related needs. Tetra Tech would be honored to continue serving as the County's disaster recovery consulting service provider. For questions regarding this response, please feel free to contact the representatives listed below. Technical representative: Contractual representative: Ms. Kalindi Fitch Ms. Betty Kamara 2301 Lucien Way, Suite 120, Maitland, FL 32751 2301 Lucien Way, Suite 120, Maitland, FL 32751 (407) 803-8513 I Kalindi.fitch@tetratech.com (407) 803-2551 I betty.kamara@tetratech.com Sincerely, Tetra Tech, Inc. dr Jonathan Burgiel Vice President/Operations Manager TETRA TECH 2 16E 6 CORPORATE CERTIFICATE TETRA TECH, INC. Collier County, Florida Collier County Government, Procurement Services Submitted Electronically Re: RFP 17-7116 Disaster Recovery Consulting Services I hereby certify to you that I am the duly elected and qualified Senior Vice President, General Counsel and Secretary of Tetra Tech, Inc., a Delaware corporation (the "Company"), and that, as such, I am authorized to execute this Certificate on behalf of the Company. I further certify to you on behalf of the Company that: Jonathan Burgiel, EMI Division Operations Manager, within the Company's Water, Environment and Infrastructure business group,was authorized and empowered, in the name of the Company, in accordance with the Company's Signature Approval Authority Matrix, as approved by the Company's Board of Directors, for and on behalf of the Company, to sign proposals and bind the Company in contractual commitments. IN WITNESS WHEREOF, I have hereunto set my hand as of this 16th day of August, 2017. Jani418. Salin Senior Vice President, General Counsel and Secretary (Seal) .cck TEC cpRPOR4. /4, ie 0 FEB 4 p986 �F4AwAO' 16E Tab II: Firm Qualifications FIRM QUALIFICATIONS III OVERVIEW OF FIRM'S HISTORY Tetra Tech, Inc. (Tetra Tech) is a leading provider of consulting, engineering, and technical services worldwide. Founded in 1966, Tetra Tech is one of the leading firms in the nation in the field of TETRA TECH emergency management and community resilience, serving more state, local, and private sector clients than any other single E:!I company. Our service portfolio includes the full spectrum of emergency management services, including mitigation, prevention, preparedness, response, and recovery services. Specific areas of focus include infrastructure hardening and protection, security planning, major incident and disaster operations planning,training and exercises, community mitigation and resilience, incident policy and procedure development, and comprehensive disaster recovery (including financial recovery management and long-term, resiliency-focused recovery planning). Clients include a diverse base of public and private sector organizations throughout the United States and internationally. With 16,000 employees worldwide, Tetra Tech's capabilities span the entire project life cycle. As one of the nation's premier providers of hazard mitigation, emergency preparedness, and response and recovery services,we are dedicated to helping our clients plan for, respond to, and recover from natural and human-caused disasters. Tetra Tech maintains a multidisciplinary staff with backgrounds and experience in disaster response and recovery, grant administration, and emergency management. Many are first responders, former state and local emergency management directors, and consultants who have been at the forefront nationally in developing strategies and plans in support of Department of Homeland Security(DHS) National Recovery Goals. Tetra Tech offers a complete end-to-end solution that empowers our clients to protect their critical assets in times of chaos. Organizational Structure of Business Tetra Tech is organized into two primary business units and operates from 400 offices worldwide, with regional emergency management/homeland security consultants located in Florida and throughout the U.S. Our corporate organizational chart has been included. The Emergency Management and Community Resilience (EMCR)team falls under the Water, Environment& Infrastructure(WEI) unit and the management of this contract will also fall under this unit. Exhibit II.1.Corporate Organizational Chart Chairman&CEO Dan Batrack Water,t`, or rt erlt&;Infrastructure' ;;' F":r , , ft 1 ri a g it nt & Energy : r WEI Elie Shoemaker Rin c;rEu Environmental Services Oil, Gas&Energy Federal/Water Services GeoTech Infrastructure Services Waste Management Group Remediation&Utility Services International Development Services It TETRA TECH 11-1 16E 6 Tab II: Firm Qualifications Teaming Partner — Cohn Reznick Founded in 1919, CohnReznick is a top-ranked public international accounting, tax, and business advisory firm.With j more than 2,700 employees in 25 offices firm-wide—including 1 t over 300 partners and principals—the firm has the resource depth and technical expertise of a "Big Four" accounting firm, while operating with the efficiency and hands-on customer service of a small boutique firm. CohnReznick Government and Public Sector Advisory is an experienced provider of audit, accounting, and financial management; compliance, risk, and integrity monitoring; program and project management; and disaster response and recovery services to federal, state, and local governments. Their practice includes a dedicated team of disaster recovery professionals who have tirelessly worked to improve the national disaster recovery environment since 2006,when the firm successfully administered more than $2.5 billion in housing recovery funding for the State of Mississippi in the aftermath of Hurricane Katrina. Since then, CohnReznick has established an industry-leading disaster recovery practice capable of providing a variety of essential services and world-class expertise needed to support state and local governments throughout the entire recovery lifecycle. Currently, CohnReznick provides disaster recovery and grant administration services on behalf of four states and supports more than 200 subrecipients in their recovery efforts. Insurance Adjusting Resources CohnReznick UIC Consultants, LLC, a joint venture between CohnReznick and UIC Inc., is a leading risk management firm. CohnReznick UIC provides independent insurance and risk management consulting services ranging from traditional middle market operations to Fortune 1000 and FTSE 100 companies. The main goal of CohnReznick UIC is to identify improvements to the structure, coverage, service, exposure, and cost of an organization's insurance and risk management programs, making our team the ideal candidates to provide services to the County to optimize their coverage options. We will perform a complete review of the County's exposures and the current insurance policies utilized and if necessary commend needed changes in coverage and potential opportunities for cost savings including includes both increases and decreases of existing coverages, as well as new lines of coverage to consider if applicable. Relevent Project Experience Texas Division of Emergency Management(TDEM)–Led by CohnReznick professionals with expertise in disaster recovery grant management, CohnReznick serves as a compliance-monitoring affiliate to the Texas Department of Public Safety (DPS), TDEM Division of Emergency Management for Grant Administration for Public Assistance (PA) and Hazard Mitigation Grant Program (HMGP). CohnReznick is responsible for establishing consistent oversight standards, providing proactive technical assistance and communication, centralized data and reporting, effective quality-management protocols, and reviewing and improving procedures, as well as reimbursements and financial management. Project services and highlights include: • Performed complex grant coordination,financial and programmatic compliance,technical assistance, and administration work to respond, administer, organize, and monitor federally funded disaster recovery grants within the state of Texas • Reviewed progress reports, payment requests, and provide guidance and assistance to grant recipients on documentation requirements and resolution of project worksheet-related problems • Evaluated opportunities and requirements to provide technical assistance, and assisted local jurisdictions and state agencies in maximizing reimbursement potential • Reviewed over$228 million in federal funding for compliance with federal regulations for PA and Hazard Mitigation subrecipients • Participated in the formulation and review of over 800 Project Worksheets (PWs) for DR-4223, -4245, - 4255, -4266, -4269, and-4272 • Performed reviews and financial reconciliations of over 4,000 projects across 38 DR-1791 and 4136 subgrantees. • Closed and verified physical scope of work, financial and programmatic compliance for over 3,000 PA projects dating back to Hurricane Ike in 2008 'I. TETRA TECH 11-2 16E Tab II: Firm Qualifications • Hosted multiple regional workshops for subrecipients to provide technical assistance in accounting and documentation processes to reduce common questioned costs, findings & compliance issues State of Vermont Department of Emergency Management and Homeland Security(VT DEMHS)—In the wake of Tropical Storm Irene, the State of Vermont Department of Emergency Management and Homeland Security (DEMHS)faced the daunting task of administering nearly$200 million in Federal Emergency Management Agency (FEMA)406 and 404 funds. DEMHS officials were prepared to take steps to seek reimbursement for the critical infrastructure and mitigate future damage on the scale of that caused by Tropical Storm Irene. To those ends, DEMHS engaged Cohn Reznick to assist with its FEMA 404 and its FEMA PA Program. This included consulting services to evaluate the feasibility of projects, application management and project award under the 404 and 406 programs. • Administered $175 million in FEMA PA • Administered $34 million in FEMA HMGP New York State Governor's Office of Storm Recovery(GOSR)—CohnReznick managed the oversight of successful CDBG-DR match programs for FEMA funds.While working with GOSR, CohnReznick created and implemented a PA match and a HMGP global match program to apply the funds spent on eligible CDBG-DR projects that covered the non-federal share for seven disasters including Hurricane Sandy. Their work on these two programs saved the State of New York over$584 million and serves as a successful example to state and local agencies around the country of implementing creative solutions to maximize assistance. • Reviewed 6,550 PWs across five declared disasters; • Recommended $167,184,534.01 for CDBG PA match payment; • Coordinated HMGP global match strategy for seven disasters with a match obligation of$441 million; and • Completed and submitted 41 buyout applications, for 1,206 individual properties and totaling an estimated $348 million in overall project costs. FEMA REIMBURSEMENT EXPERIENCE Over the past 20 years, our grant management experts have assisted clients with applying for and retaining grant funds, Tetra Tech has been providing disaster even after closeout and audit processes. Our team has j debris and recovery support services to extensive experience assisting local and state governments 16 Florida communities and agencies with managing and documenting projects that are eligible for following Hurricane Matthew,including federal funding through the FEMA PA Program, including FDEM and FEMA Region 4, Tetra Tech multiple, large PA programs for Vermont, Texas, Virginia, South Dakota, and Connecticut as well as local PA stands ready to assist the County with its Programs for the Port of Galveston, Texas; Boulder County, disaster recovery grant project. Colorado; Napa County, California; and the City of Napa, California. Our team's record of success spans over 300 state and local government clients in response to over 45 declared presidential disasters, representing the recovery of more than $4 billion in disaster grant funds. These activations have yielded grant program management engagements resulting in clients not only garnering grant funds but in keeping 99.8 percent of the funds received. Having a national firm with broad capabilities allows Collier County(County)to bring in the right skills and background for the required hazard mitigation scope of work,from engineers with technical capabilities (i.e.,transit, road/bridge, water/wastewater, cost estimating)to former federal and state emergency management officials included on our project team. Our team has direct experience with the following grant programs: • FEMA PA Program (including Section 406 mitigation and Section 428 alternative procedures program) • FEMA HMGP, Section 404 mitigation) • FEMA Flood Mitigation Assistance Program' (FMA) 'Formerly three separate grant programs:FEMA Severe Repetitive Loss Program, FEMA Repetitive Flood Claims Program, and the Flood Mitigation Assistance Program. ( t TETRA TECH 11-3 16E 6 Tab II: Firm Qualifications • Pre-Disaster Mitigation (PDM) • Federal Highway Administration-Emergency Relief(FHWA-ER) Program • FHWA Transportation Investment Generating Economic Recovery Grant • Natural Resources Conservation Service (NRCS) Emergency Watershed Protection • U.S. Department of Housing and Urban Development(HUD) Community Development Block Grant Program (CDBG) As experts in disaster recovery reimbursement, Tetra Tech technical advisors have worked with and in some cases are former employees of many of the federal funding agencies that will be providing federal grant support. With these relationships, many of the critical decisions and key issues can be addressed at the highest level. In addition, Tetra Tech's close relationship with FEMA and other federal agencies has resulted in a collaborative, nonconfrontational approach. This collaborative approach results in strong working relationships, frequent discussions, less disputes, and a faster, more efficient recovery process that ultimately generates higher financial reimbursement to our clients. As previous and current clients will attest, our relationship with FEMA has allowed us to be strong advocates for our clients' needs and to achieve truly successful results. Additionally, Tetra Tech offers engineering and architecture design services, including green design and sustainability. Together with our program compliance services for projects related to water infrastructure, mitigation, and flood control, buildings,transportation, and facilities, our capabilities include: • FEMA Grant Application Development, Implementation, and Administration • Construction Management • Hazard Mitigation Planning R • Floodplain Management Tetra Tech Rankings • Coastal Planning and Design °`�"'"`' National Flood Insurance Program (NFIP) Compliance Issue • ... .u;,.,... Resolution/Training Water • National Environmental Policy Act(NEPA) expertise 1 Environmental Management • Architecture 1 Environmental Science • Civil Engineering Solid Waste • Geotechnical Engineering1 Treatment/Desalination ent/Desalition 2 Wind P _. • Structural Engineeringower • Mechanical/Electrical/Plumbing 5 Hazardous Waste • Water/Wastewater Design/Build 7 Design Firms Disaster Debris Reimbursement Experience Our project team consists of experienced disaster response and recovery specialists and operations managers who possess hands-on experience in responding to disaster. Tetra Tech's combination of disaster management and solid waste professionals allows us to provide the full range of planning and program execution services. After a disastrous event, communities must bear the overwhelming task of cleaning up debris, repairing buildings and infrastructure, and rebuilding neighborhoods. The disaster recovery process can be complex, costly, and time-consuming. Furthermore, if it is not performed properly, crucial funding may be withheld when it is needed most. Our team has been providing disaster management, recovery, and reimbursement services to government clients throughout the U.S. for over 18 years. Our team has managed the documentation effort for over 77 million cubic yards of debris on behalf of over 250 public sector clients, resulting in excess of$4 billion in FEMA reimbursement costs. rye. TETRA TECH 11-4 16E 6 Tab II: Firm Qualifications FDOT/FHWA Expertise Understanding of Department of Transportation (DOT) Debris Management Policies and Regulations Tetra Tech is prepared to properly document this assignment of responsibility so that the County has the necessary documentation for both detailed damage inspection reports (DDIRs) and PW so that FHWA Emergency Relief(ER) and FEMA PA grant funding is maximized on behalf of the County. This includes work for all types of highway facilities that may be damaged by a disaster. In fact,many of our transportation engineering staff is located in south Florida, ready to assist the County if called upon. We will leverage our working knowledge of the FHWA road systems in Florida, MAP-21 and FDOT historical disaster recovery operations to ensure County operations and grant administration are managed seamlessly. Florida Disaster Recovery Experience In addition to the projects listed below, our team has assisted numerous communities in Florida with response and recovery efforts following Hurricanes Charley, Frances, Jeanne, Ivan, Dennis, Katrina,Wilma, and most recently Matthew. Our team has been called upon by Collier, Lake, Miami-Dade, Monroe, Pasco, Polk, Santa Rosa, Sarasota, Brevard, St. John's and Volusia Counties as well as the Cities of Port Orange, Boca Raton, Daytona Beach, Fort Lauderdale, Marathon, Naples, Pembroke Pines, Pensacola, Plantation, and Sarasota to provide debris monitoring services and grant application, administration, and management. Tetra Tech is proud of our experience in Florida and is committed to successfully managing all phases of debris monitoring for our clients following a debris-generating event. Local Team Facilitates a Quick Response Tetra Tech operates from 350 offices worldwide, including 188 offices in the United States of America. Tetra Tech's national network of resources includes 24 offices in Florida. The Tetra Tech team can use these office locations as necessary to immediately respond to the County's need for personnel and resources following a disaster. These local offices may be used for office space, on-site IT personnel, communication resources, or staging of mobile trailers and equipment if necessary. The Maitland office will be the primary office location responsible for this project. Tetra Tech also maintains a warehouse located in Central Florida with over supplies capable of supporting over 50 simultaneous recovery operations for over 90 days. In addition to our warehouse, Tetra Tech owns a fleet of project-ready supply and satellite trailers that can be mobilized at a moment's notice. Our team has successfully deployed large-scale mobilizations of hundreds of staff and thousands of dollars'worth of equipment to multiple clients in a matter of days and on very short notice. Exhibit II-2: Map of Florida Offices Tetra Tech Florida Office Locations P e er*la `aestIn aswa. Bal+w.umaite St.Augustine Key r Tetra Tech Office Total:24 Offices in Florida gatatund Over 750 Employees Clearwater. Ukulpe lamloa rte* *cocoa. Throughout the State Wiest St.Lucie Sarasota* *Stuart *west Palm Beach *Boynton Beach *Fl.Lauderdale Fort Myers.* *Holiyanod 6Nroi MUM'*Miami• 'two office locations in this City TETRA TECH I I-5 16E 6 Tab II: Firm Qualifications FIVE YEARS DOCUMENTED EXPERIENCE IN MANAGEMENT AND ADMINISTRATION OF STATE/FEMA PA PROGRAMS Over the past 20 years, our grant management experts have assisted clients with applying for and retaining grant funds, even after closeout and audit processes. Our team has extensive experience assisting local and state governments with managing and documenting projects that are eligible for federal funding through the FEMA PA Program, including multiple, large PA programs for Vermont, Texas, Virginia, South Dakota, and Connecticut as well as local PA Programs for the Port of Galveston, Texas; Boulder County, Colorado; Volusia County, and the City of Port Orange. The table below provides a summary of our experience providing FEMA PA services to local and state governments. Due to the volume of projects and staff turnover that exists within some of these agencies, contact information is not readily available for many of the listed projects. Specific references and contacts are provided in Tab VI: References. Due to the required page limitations, additional information related to a specific project below can be provided upon request. Exhibit 11.3:Recent Project Work C h 0 GOl w E E U) V O a) t, a, 0. _ Cr a 0 O C ,. a, a a, a) o a, > E N = fl 0 y ca' j N C3 cr. aa u) 73W O faQ/ tom, C C ^a R E �. N t, 43 < 'O Year Client Event Program Value($) n o a a W 2017 Albany,Georgia DR 4294 PA 14,000,000 ass Iowa masa DR 4297 2017 Dougherty,Georgia DR 4297 PA 12,500,000 ■ ■ ■ ■ a a ■ ■ ■ ■ 2016 South Daytona,FL DR 4283 PA 1,600,000 2016 Volusia County,FL DR 4283 PA 28,000,000 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 2016 Port Orange,FL DR 4283 PA 16,000,000 ■ ■ ■ ■ • ■ 2016 Beaufort County,SC DR 4284 PA 56,000,000 ■ a • ■ 2015 Richland County,SC DR 4241 PA 4,000,000 ■ ■ ■ a ■ ■ ■ ■ ■ ■ ■ ■ HMGP 8,700,000 CDBG-DR 23,500,000 2015 City of Sumter,SC DR 4241 PA 13,000,000 ■ ■ ■ ■ ■ ■ ■ ■ HMGP 2015 Lexington County,SC DR 4241 PA ■ ■ N ■ HMGP 1,600,000 2015 Dorchester County,SC DR 4241 PA 3,500,000 ■ ■ ■ ■ ■ ■ ■ ■ 2015 Montgomery County,TX DR4269 HMGP 15,000,000 ■ ■ ■ ■ DR4272 2015 Austin County,TX DR4269 PA 4,000,000 ■ ■ ■W • ■ ■ ■ ■ ■ ■ DR4272 2015 Waller County,TX DR4269 PA 4,000,000 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ DR4272 2015 Ascension Parish,LA DR 4277 PA 20,000,000 ■ ■ ■ ■ loss ■ ■ ■ 2015 Walton County,FL N/A FMA 522,000 ■ ■ ■ 2015 Fayette County,GA DR 4259 PA 3,800,000 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ -Tt TETRA TECH 11-6 16E 6 Tab II: Firm Qualifications c 0 u CO d wE N NU fn Q O N a c :73 05 cd Q. C c Al 0 .� c w R ' tn C c o to a �' C a E E 4 - i 4) E y C1 "O Year Client Event Program Value($) r` p o a = u 2014 City of Napa,CA DR 4193 PA 2,000,000 ■ ■ ■ ■ ■ ■ ■ ■ 2014 City of Houston,TX DR 4223 PA 60,000,000 ■ ■ ■ ■ ■ ■ a ■ ■ ■ 2015 DR4269 DR4272 2013 Boulder County,CO DR 4193 PA,HMGP 2,000,000 ■ a ■ a 2012 State of New Jersey DR 4086 PA 30,500,000 • ■ ■ ■ ■ ■ ■ ■ ■ a Department of Environmental Protection—Liberty State Park,NJ LARGE PROJECT EXPERIENCE WORKING WITH SUBGRANTEES WITH DAMAGE CLAIMS IN EXCESS OF $100,000,000 The following is a representative list of our large project experience working with subgrantees with damage claims in excess of$100,000,000.A more detailed list of clients can be provided upon request. Exhibit II-4:Large Project Experience Table Client Name/Services Amount of Number of 1 Employees 1 Additional Information Provided/Year Funding PWs Mobilized Hurricane Ike,2016 $115,000.000 100+ 25 Assisted the City with the development and Flooding documentation of Category A, B, and G City of Houston,TX PW. FEMA PA Category A- Coordinated with FEMA and State staff to G obtain up-front funding of$35 million. September 2008— Continue to provide support to the City Current during audit. 2011 Boulder Flood $220,000,000 65 25 Work closely with multiple federal agencies Boulder County, CO fund short and long-term recovery FEMA PA, HUD operations. CDBG, HMGP Ongoing support for Requests for October 2013—Current Information and Request for Reimbursement Process Assisted with the versioning of 50 PW due to incorrect scoping by FEMA. Hurricane Sandy $100,000,000+ 100+ 15 Assisted with the identification,cost Port Authority of New estimating and scoping of 406 mitigation York and New Jersey projects across the Port facilities. FEMA 404 and 406 Ongoing projects and coordination with Hazard Mitigation FEMA and the State continue to fund projects. "� TETRA TECH 11-7 n L, 1.6E b Tab II: Firm Qualifications November 2012– December 2013 FEMA APPEALS & AUDIT SUPPORT As a recipient of FEMA PA funds,the County can expect that funding eligibility differences will arise between FEMA and the County.While Tetra Tech will work with FEMA and the County to proactively resolve funding challenges through our collaborative approach, applicants have the legal right to appeal decisions and judgments made by FEMA if resolution cannot be reached. Part of this legal process requires that applicants (the County) submit appeals to the grantee(State)for review and subsequent submission to the FEMA regional director within prescribed timeframes.Tetra Tech will implement a systematic approach by which appeals are developed and submitted. In the event that a first appeal to the FEMA regional director is unsuccessful, Tetra Tech will assist the County with drafting the second appeal for submission to the national director of recovery within the statutory timeframe. In addition, FEMA has initiated a pilot that allows PA grant applicants an added option of arbitration by an independent review panel to resolve disagreements related to PA projects for disaster-related emergency protective measures; infrastructure repair and replacement work; or debris removal. This Dispute Resolution Pilot Program is a result of the Sandy Recovery Improvement Act(SRIA) of 2013. The added option allows applicants to file for arbitration,which will be conducted by an independent review panel, instead of pursuing a second appeal under FEMA's PA Program. This resolution option will be available for emergency protective measures, infrastructure repair and replacement projects, or debris removal when the disputed amount greater than $1,000,000. As this arbitration option is a pilot program,Tetra Tech will monitor its implementation to provide the County advice on its effectiveness and be prepared to champion projects in the process. Our staff has an outstanding track record of getting our clients reimbursed,with more than 200 major disaster recovery mobilizations over the past 10 years. Given the nature and scrutiny of FEMA reimbursement, it is not unusual for a local government to have one or more PW questioned by FEMA/Office of Inspector General (OIG) during the audit process. We routinely work with our clients in these matters—oftentimes for years following an event—to support and defend their reimbursement. Furthermore, due to our staff's in-depth knowledge of FEMA reimbursement policies, we are often hired by applicants to assist them during FEMA/OIG audits and support them during FEMA appeals even when we have had no involvement with the applicant during the recovery period. Our team of recovery experts is currently working with the Port of Galveston,Texas,to close out Hurricane Ike-related projects. To date, we have been able to identify and capture over$80 million in previously unidentified or deobligated funding. The following are a few examples of areas in which our staff has successfully supported the appeals effort of our clients with FEMA: • South Broward Drainage District. Following Hurricane Wilma, our team prepared an appeal in support of$4 million in reimbursement associated with lake erosion repairs made by the South Broward Drainage District. With our team's support, the South Broward Drainage District was fully reimbursed. • Lake County, Florida. Our team supported the successful appeal of over$400,000 of previously deobligated funds in response to the 2004 Hurricanes Charley, Frances, and Jeanne. These funds were associated with debris collected on private roads and gated communities. Our team did a comprehensive geographic information system (GIS) analysis of all of the debris collected on the roads in question and was able to appeal the decision and obtain reimbursement from FEMA for these County-incurred costs. • Port of Galveston, Texas. The Port of Galveston experienced extensive damage due to storm-induced erosion caused by Hurricane Ike surge that reached heights upward of 20 feet. The pier was not designed to withstand the water weight and rapid draw down of the water. As a result, the concrete sheet pile was damaged and caused the fill underneath the warehouse slab to wash out, thus compromising the support of the warehouse floor. The floor collapsed near the most significant voids underneath the base. FEMA deemed the damage ineligible due to subtle erosion that happened over time. The Port of Galveston, with the assistance of our team of experts, submitted an appeal for eligibility and won the appeal resulting in an approval of a $1.5 million for Pier 15. More importantly, the appeal approval has established precedence for the Port of Galveston's remaining Ike-damaged piers, enabling the Port of Galveston to apply for an additional $80 million of funding due to damage caused by Hurricane Ike previously deemed ineligible. it TETRA TECH 11-8 16E Tab II: Firm Qualifications FEMA/FHWA/STATE CONTACTS AND RELATIONSHIPS Throughout the course of the hundreds of debris management and grant management projects that Tetra Tech has administered for state and local governments across the United States,we have developed a unique understanding of the FEMA organization and its policies and procedures. We have strong relationships with many of the lead federal coordinating officers, debris specialists, PA coordinators and officers, and other staff. We also understand the duties and responsibilities of emergency management personnel at the state and local level, which helps us build strong relationships. We have worked with hundreds of local government emergency management agencies and dozens of state emergency management organizations following catastrophic natural disasters. Following Hurricane Matthew, Tetra Tech managed post-disaster projects for 14 cities and counties in the Florida. Each of these projects involved direct and ongoing coordination with both FEMA and the Florida Division of Emergency Management(FDEM). For several of these clients Tetra Tech prepared the reimbursement documentation for all categories of work. Tetra Tech also has experience coordinating with the Florida Department of Environmental Protection (FDEP)and the FDOT on these projects, making sure that temporary debris management sites were properly permitted and closed-out according to FDEP guidelines and that debris collection was appropriately handled by the responsible agency based on road maintenance authority. Tetra Tech has also worked directly for FDEP on waterway debris clearance projects within the past year. f TETRA TECH 11-9 16E 6 Tab Ill: Specialized Expertise of Team Members SPECIALIZED EXPERTISE OF TEAM MEMBERS Tetra Tech offers an unprecedented team of experts with expertise in finance, economics, engineering, and business as well as hands- Our project team's in-depth knowledge on experience in the field. Our team brings together a unique and understanding of the County allows combination of emergency planning, disaster recovery, and grant Tetra Tech to provide efficient and cost program expertise from some of the largest and most complex 4ifectiviire4ditsr�,l 'n`rr rirr 'rise _ disasters in U.S. history. Our team has in-depth knowledge of funding sources, including the Federal Emergency Management Agency (FEMA) Public Assistance (PA) Program, Individual Assistance(IA) Program, Hazard Mitigation Grant Program (HMGP), U.S. Department of Housing and Urban Development(HUD) Community Development Block Grant(CDBG), U.S. Department of Agriculture (USDA) Natural Resources Conservation Service (NRCS), Office of Inspector General (OIG), and many others. We guide our clients through the complexities of program procedures and requirements,which often are not consistently interpreted by local, state, and federal government agencies. Tetra Tech technical advisors have worked with and, in some cases, have served as employees of many of the federal funding agencies that will be providing federal grant support. With these relationships, many of the critical decisions and key issues can be addressed at the highest level. In addition, Tetra Tech's close relationship with FEMA and other federal agencies has resulted in a collaborative, nonconfrontational approach. This collaborative approach results in strong working relationships,frequent discussions, less disputes, and a faster, more efficient recovery process that ultimately generates higher financial reimbursement to our clients. As previous and current clients will attest, our relationship with FEMA has allowed us to be strong advocates for our clients' needs and to achieve truly successful results. The individuals selected for this project not only have national expertise from having worked on every major disaster in the past decade, but also have hands-on experience working on prior(or current) County and other local projects. As a result, our staff has an in-depth understanding of how disaster response and recovery works in the area. Additionally, Tetra Tech is recognized for its ability to quickly and effectively respond to disaster grant administration and program management projects. Following many of the nation's worst disasters, the Tetra Tech team mobilized hundreds, and in some cases, thousands of staff across the nation. In many cases,Tetra Tech has responded to its clients within 24 hours of receiving notice-to-proceed and fully staffed projects within seven days. We are committed to providing a consistent and coordinated team to successfully complete this proposed project and affirm our ability to commence full operations immediately after notification of award. Our proposed team possesses many of the key certifications necessary to provide quality technical services and have attended numerous training courses related to emergency management and financial recovery, including Incident Command System (ICS) training courses and annual exercises. Some of these include, but are not limited to: • Occupational Safety and Health Administration • IS-200: Basic Incident Command (OSHA) Disaster Site Worker Course • IS-547: Introduction to Continuity of Operations • OSHA 10-Hour Construction Safety Certification (COOP) • G-202 Debris Management • IS-631: PA Operations I • Homeland Security Exercise and Evaluation • IS-634: Introduction to FEMA's PA Program Program (HSEEP) • IS-700: National Incident Management System • IS 100: Introduction to Incident Command • IS-800: National Response Program System • Intermediate Workzone Traffic Control(FDOT) • IS-120: Introduction to Exercises • Mass Casualty Incident Manager Certification Exhibit III-1 provides a summary of our project team's experience and qualifications. Exhibit III-2 shows our proposed project team organizational structure. Per the County's Q&A, brief bios are provided below. Selected résumés are attached at the end of this section. Additional résumés can be made available upon request. TETRA TECH Ill-1 16E 6 Tab III: Specialized Expertise of Team Members Exhibit III-1:Staff Summa Table Name Experience Highlights Jonathan Burgiel • 30+years of solid waste and disaster recovery experience Principal in Charge • Disaster-related work has included serving as principal in charge of over 30 projects, helping clients throughout the country prepare for, respond to, and recover from natural and human-caused disasters • Intimately familiar with local,state,and federal solid waste and hazardous waste regulations, as well as U.S. Department of HUD, FEMA, and Federal Highway Administration(FHWA)policies and reimbursement procedures as they relate to disaster management and recovery • Provides senior management oversight to 35 communities in four states in response to Hurricane Matthew; Program manager of 800 staff-FEMA PA reimbursement support for$150 million in disaster- related costs; Management of recovery operations for over-1 million properties for Hurricane Matthew Kalindi Fitch, PMP • Will serve as the primary contact for the County's proposed project Project Manager • 6 years of experience with grant administration processes,eligibility requirements, regulations, and policies across many federal programs • Provides oversight throughout the grant administration period and is familiar with application development,environmental review, project and process monitoring,and closeout and audit activities • Has assisted clients in applying for funding from multiple federal grant programs such as the FEMA PA Grant Program, HMGP,and the Community Development Block Grant-Disaster Recovery(CDBG- DR)Programs Donald Kunish • Certified emergency manager with 18 years of experience Technical Advisor • Former Deputy Bureau Chief for the Florida Division of Emergency Management, he was responsible for managing Florida's Hazard Mitigation Planning and Grant Programs, Statewide Emergency Management All-hazards Planning,Training and Exercise Programs, and many other tasks • Worked with the State of Florida's growth management programs (including CDBG)to represent the emergency management perspective; this interaction helps support Mr. Kunish's involvement in the production of Florida's Regional Evacuation Studies • Has experience in planning,responding,training,exercising,and research in multiple disaster situations and simulations • Has compiled actual damage assessments from past hurricanes and compared the aggregated data to damage estimates generated by the HAZUS hurricane module Bryan Lowe* • Seasoned emergency management specialist,with 18 years of industry experience FDEM Liaison • Former Operations Management Consultant Manager for the Florida Division of Emergency Management,where he administered the PA Program for the State of Florida • Managed federal disaster declarations in the hundreds of millions of dollars, including Hurricane Matthew, which cost over$680 million in federal and state dollars • Has been involved in every major Florida event since 2004, including Charley, Frances, Ivan, Jeanne, Dennis, Katrina,Wilma, Debby, Super Bowl,Tropical Storm Fay, Operation Haiti Repatriation,and Deepwater Horizon • Also experienced in damage assessment, funding agreements, preparedness exercises,the Incident Command System Asad Khan • 11 years of experience as a senior financial subject matter expert PA Lead • Mr. Khan's duties include serving as a technical resource to clients during implementation of the FEMA PA Grant Program and other federal grant programs • Also experienced in in Port facility operations, insurance subrogation, project worksheet(PW)versioning and appeals Patrick Jones • Experienced emergency management professional,with extensive history of state-level disaster recovery Senior PA expertise Consultant • As a contractor for the Governor's Office of Homeland Security and Emergency Preparedness, Mr.Jones developed FEMA PWs and worked with multiple local, state and federal officials to identify disaster- related damage and carry out damage site assessments John Williams • Supports damage assessment, force account reconciliation,and PW development,throughout the grant PA Consultant administrative period • Experienced with data collection and dissemination, invoice and reconciliation, cost accounting, application development, supporting requests for information(RFI), and project monitoring • Strong background in finance, management,and operations makes him particularly adept at tracking the recovery process TETRA TECH III-2 16E b Tab Ill: Specialized Expertise of Team Members Name Experience Highlights Rachel Reams • Experience in performing damage assessments,force reconciliation, and PW development PA Consultant • Currently assisting Volusia County, FL with FEMA PA services to support claims for force account labor, materials, and equipment Ralph Natale • Mr. Natale leads the practice by developing programs,providing daily project support, and providing Debris Recovery oversight and guidance to his team of project managers and projects Specialist • Expert in FEMA PA Grant Program reimbursement policies and has administered nearly 70 projects in his 11 year career • Served as a project manager for Collier County's debris monitoring project following Hurricane Wilma in 2005 Anne Cabrera • 11 years of experience in disaster recovery on numerous major post-disaster activations since Debris Recovery Hurricane Wilma in 2005,where she has served in a variety of roles focusing on reimbursement for Specialist more than$2 billion from the FEMA • Works with clients on their longer-term financial recovery, including serving as a technical resource to clients during implementation of the FEMA PA program and other federal grant programs and assisting in the preparation,development, and review of FEMA PA PWs for disaster-related activities,state appeals, and close out processes • In response to Hurricane Matthew, Ms. Cabrera mobilized with the rest of the Tetra Tech management team to serve as senior management and project oversight on multiple projects including Brevard County, FL; City of Cocoa Beach, FL; and City of Port Orange, FL • Has worked extensively with Collier County,following Hurricane Wilma in 2006,and in 2016 after a straight-line windstorm caused a swath of damage across the County Sarah Lawrence • Ms. Lawrence's expertise includes federal procurement regulations, Cost Principles, and Audit Insurance Adjusting Requirements for Federal Awards, and reporting requirements with respect to federal grant management Lead • Extensive experience with insurance claim reconciliation against FEMA PWs and development of records CohnReznick necessary for actual insurance application to PWs Roman Castillo • Mr. Castillo is an experienced federal grants manager with in-depth knowledge in implementing FEMA PA Public Adjusting/ and HUD CDBG programs Assistance Lead • Well-versed in community relations through his involvement in facilitating public outreach strategies for CohnReznick major public works initiatives *Contracted Personnel Organizational Structure Exhibit 111-2:Team Organizational Chart Collier County,Florida Principal In Charge Jonathan Burgle! • Technical Advisor Project Manager Donald Kunish Kalindi Fitch FDEM Liaison Bryan Lowe Public Assistance(PA) Debris Recovery Spc_ Insurance Reconciliation PA Lead Ralph Natale Insurance Adjusting Lead Asad Khan Anne Cabrera Sarah Lawerence Senior PA Consultant Public Adjusting Lead Patrick Jones Roman Castillo PA Consultants John Williams Rachel Reams Th TETRA TECH 111-3 MOW 4 16E 6 Tab Ill: Specialized Expertise of Team Members ADDITIONAL EMPLOYEES IN FLORIDA In addition to the key staff identified in the section above, the following additional Florida staff resources are available to support the County's proposed project. These staff may be called upon as needed to support the needs of the project. Résumés for any of the listed additional staff can be provided upon request. Tetra Tech retains over 750 employees in the State of Florida. Exhibit III-3:Additional Staff Resources ti3 l= N c d . co CO _ i Cli 42) .1.5., m c U a; c Eh Name Location = € 0 a c a c1 Jonathan Burgiel i Maitland,FL + •;• ........_... Kalindi Fitch Maitland,FL i ❖ ❖ ❖ ❖ ❖ ':• •:' ':' Jeffrey Dickerson Maitland,FL 1 + ❖ , •:' ' •:' •:' ' Paris Atkinson Maitland,FL •. •: ; ❖ 1 ❖ •:' Ralph Natale Maitland,FL ❖ ❖• ❖ ❖ o• ❖ ❖ :• Bryan Lowe Maitland,FL ❖ Anne Cabrera • Maitland,FL ❖ ❖ ❖ i ❖ ':• + + b.. Del Molton Maitland,FL .._ ... ._, Kern O'Dell Maitland,FL ❖ ❖ ❖ •:' + EV Patrick Jones ; Maitland,FL i ❖ ❖ •:' 4. 4. John Williams Maitland,FL ••• ••• Rachel Reams i Maitland,FL ••• i.• ' _ 1 ':• ' •:' ' Jeff Milk Maitland,FL o •�•_� Don Smith Maitland,FL . ,. ; + • William Musser, PE, PH,CFM Orlando € + i ❖ o• ` + + + 3 Rod Cashe,PE,CDT i Orlando ❖ ❖ ❖ •i, :• ? • Mike Saxton,PE,CFM Orlando :• :• ❖ _ :' ._ Tim Vanderwalker,PE Orlando ❖ . ••• ❖ + F 1 Bo Reardon, PE Orlando ❖ .• •❖ ••• _ Donald Kunish Tallahassee,FL j ❖ ❖ •'• ❖ ❖ • ❖ •• ❖ ❖ i ':• ❖ "l TETRA TECH III-4 y� 16E 6 El TETRA TECH Kalindi Fitch, PMP Project Manager EDUCATION EXPERIENCE SUMMARY Rollins College, Crummer Ms. Kalindi Fitch assists clients in the administration of federal grant Graduate School of Business programs for disaster recovery and mitigation. Her extensive understanding of Master of Business the grant administration process, eligibility requirements, regulations, and Administration, policies across many federal programs allows clients to maximize Concentrations in reimbursement. She provides oversight throughout the grant administration Management and Marketing, period and is familiar with application development, environmental review, 2009 project and process monitoring, and closeout and audit activities. Rollins College Bachelor of Arts, Spanish, Ms. Fitch has assisted clients in applying for funding from multiple federal 2006 grant programs such as the Federal Emergency Management Agency AREA OF EXPERTISE (FEMA) Public Assistance(PA)Grant Program, Hazard Mitigation Grant Program (HMGP), and the Community Development Block Grant Disaster • EOC Augmentation Recovery(CDBG-DR) Programs. • Damage Assessments • Grant Application RELEVANT EXPERIENCE Development& Management Public Assistance Program Manager(October 2016-Present) • Program Administration Volusia County, Florida I FEMA - Public Assistance Consulting • Data Collection • Following 2016 Hurricane Matthew, Volusia County was one of the Data Reconciliation communities to receive a disaster declaration in the State of Florida. The • Audits • County activated Tetra Tech to provide post-disaster Public Assistance Policy Research services following the declaration. As the program manager, Ms. Fitch is GRANT EXPERIENCE providing Public Assistance grant application and administration services and technical assistance to the County. • FEMA PA • FEMA HMGP, FMA Public Assistance Project Manager(October 2016-Present) • CDBG-DR City of South Daytona, Florida I FEMA-Public Assistance Consulting • FHWA-ER Following 2016 Hurricane Matthew, the City of South Daytona was one of the TRAINING/CERTIFICATIONS communities to receive a disaster declaration in the State of Florida. The City activated Tetra Tech to provide post-disaster Public Assistance services • FEMA IS 100.b following the declaration. As the program manager, Ms. Fitch is providing • FEMA IS 102.b Public Assistance grant application and administration services and technical • FEMA IS 212 assistance to the County. Tetra Tech has prepared, reconciled, and • FEMA IS 230.b packaged the City's emergency and permanent work claims for submission to • FEMA IS 630 FEMA for reimbursement. • FEMA IS 393.a • Project Management Public Assistance Project Manager(October 2016-Present) Professional (PMP), 2017 Horry County, South Carolina I FEMA- Public Assistance Consulting Following 2016 Hurricane Matthew, Horry County was one of the YEARS OF EXPERIENCE communities to receive a disaster declaration in the State of South Carolina. 7 years The County activated Tetra Tech to provide post-disaster Public Assistance services following the declaration. Specifically, Tetra Tech has collected and reconciled the County's Category A, force account records and has prepared them for submission to FEMA for reimbursement. Résumé 111-5 16E 6 Résumé Kalindi Fitch, Project Manager Public Assistance Project Manager(October 2016-March 2017) Beaufort County, South Carolina I FEMA- Public Assistance Consulting Following 2016 Hurricane Matthew, Beaufort County was one of the communities to receive a disaster declaration in the State of South Carolina. The County activated Tetra Tech to provide post-disaster Public Assistance services following the declaration. Specifically, Tetra Tech has collected and reconciled the County's Category A, force account records and has prepared them for submission to FEMA for reimbursement. Public Assistance Program Manager(April 2016-Present) Fayette County, Georgia I FEMA- Public Assistance Consulting Following severe storms, and flooding, during December 2015, Fayette County was one of the communities to receive a disaster declaration in February 2016. The County activated Tetra Tech to provide post-disaster Public Assistance services following the declaration. As the project manager, Ms. Fitch is providing Public Assistance grant application and administration services and technical assistance to the County. Engagement Manager(August 2014-Present) Napa County,California I Emergency Operations Center(EOC) Staff Augmentation, FEMA—Public Assistance Consulting Within 48 hours of the 6.0 magnitude South Napa Earthquake, Ms. Fitch was activated by Napa County, California to provide EOC staff augmentation, preliminary damage assessment(PDA) support, and post-disaster grant advisory services to the community. Now in the recovery phase, Ms. Fitch is responsible for the overall management, delivery and implementation of PA consulting services on behalf of Napa County. She works as a team lead along with the project manager and technical staff and has the overall responsibility to drive the completion of the project for the customer in all disaster recovery grant programs executed by Tetra Tech on behalf of Napa County. Engagement Manager(October 2013-December 2014) Boulder County, Colorado I FEMA- Public Assistance Consulting, FEMA- Hazard Mitigation Grant Program, FEMA—Private Property Debris Removal Program Management, U.S. Department of Housing and Urban Development -Community Development Block Grant Disaster Recovery Program Ms. Fitch is responsible for the overall management, delivery, and implementation of the post-disaster grant management projects in Boulder County. She works as a team lead along with the program manager and technical staff and has the overall responsibility to drive the completion of customer projects in all disaster recovery grant programs executed by Tetra Tech on behalf of Boulder County. Grant Management Specialist(January 2013—December 2013) Terrebonne Parish, Louisiana i Community Development Block Grant Disaster Recovery, Buyout Program Management Our team provided Terrebonne Parish with professional services, including project management, environmental review, and environmental testing required to implement their CDBG-Disaster Recovery(DR) Buyout Program. On this project, Ms. Fitch served as a grant management specialist assisting with overall program management and HUD compliance. Project Coordinator(September 2011—January 2012) Virginia Department of Transportation I Financial Recovery Services, FEMA Public Assistance Our team provided the Virginia Department of Transportation with financial recovery services to help maximize funding from FEMA PA Grant Program and Federal Highway Administration (FHWA) Emergency relief(ER) Program. As project coordinator, Ms. Fitch assisted in overseeing project operations, including identifying project roadblocks and need assessment, project set-up, and final closeout. ' TETRA TECH III-6 16E 6 Th TETRA TECH Donald Kunish, CEM Technical Advisor EDUCATION EXPERIENCE SUMMARY University of Florida Mr. Kunish is a Certified Emergency Manager with 18 years of experience and Bachelor of Arts, Sociology, works for Tetra Tech and provides multiple communities with support to utilize Minor in Education U.S. Government grants to respond, recover and mitigate to natural and AREA OF EXPERTISE manmade disasters. These programs include the management of applications and awarded funding to elevate and buy out residences, build back damaged • Project Management infrastructure to be more disaster resilient and reimburse local governments for • Disaster Response response and recovery efforts. Over the past eighteen years Mr. Kunish has • Disaster Recovery responded to many large scales disasters from the private and public sector • Hazard Mitigation emergency management perspective including hurricanes, floods, ice storms, • Emergency Operations fires, emergency repatriations, tornadoes, public health epidemics, hazardous • Hazardous Material Planning material releases and an earthquake. He began his career with the State of TRAININGlCERTIFICAT1ON5 Florida Division of Emergency Management and for he worked there for thirteen years as the Planning Section Chief, Incident Management Team Commander, • Certified Emergency Manager and Hazard Material Auditor. In addition to his disaster grant management and • FEMA Professional response work, Mr. Kunish has been a project manager on numerous disaster Development Series debris removal and debris removal monitoring projects and supporting • OSHA 40 Hour Construction communities evaluate flooded properties to make substantial damage Safety estimations under the National Flood Insurance Program. • 0-400 Incident Commander • ICS-100 through ICS-400 RELEVANT EXPERIENCE Incident Command System Project Manager(October 2015—Ongoing) • G-202 Debris Management Richland County, South Carolina I Post Flood Disaster Flood Assistance • G-137 Exercise Program Following the flood disaster that impacted Richland County in October 2015, Mr. Manager Kunish supported the management of the county's claims development and • Homeland Security Exercise administration. Mr. Kunish is currently providing programmatic and application and Evaluation Program support for the FEMA Public Assistance (PA) Grant Program, Hazard Mitigation (HSEEP)Exercise Evaluation Grant Program (HMGP), and the Community Development Block Grant • Construction Quality Program. Management(CQM) Project Manager(December 2013—Ongoing) YEARS OF EXPERIENCE Galveston County,Texas I HMGP and SRL Assistance 18 years Mr. Kunish assisted Galveston County with its HMGP and Severe Repetitive Loss (SRL) programs following Hurricanes Ike and Gustav, which devastated the county with storm surge. Mr. Kunish served as the project manager in the implementation of the SRL Program,where 125 houses were elevated to mitigate their risk to future flooding. Mr. Kunish also managed the closeout of 150 properties that were bought with funding under the HMGP. Project Control Specialist(October 2013—August 2016) Boulder County, CO I Public Assistance Consulting Following the flood disaster that impacted Boulder County in September 2013, our team was selected to manage the county's claims development and administration. Mr. Kunish is currently providing programmatic and Résumé III-7 16E 6 Résumé Donald Kunish, CEM, Technical Advisor application support for the FEMA Public Assistance (PA) Grant Program, Hazard Mitigation Grant Program (HMGP), and the Community Development Block Grant Program. Project Manager(December 2013—September 2014) Terrebonne Parrish, LA I Hurricane Katrina CDBG Buyout and Demolition The Parrish utilized CDBG-DR funding to buyout and demolish 30 homes in order to redeveloped neighborhoods and eliminate blight that they were experiencing, Mr. Kunish was involved in ensuring compliance CDGB regulations, supporting participant outreach and monitored reporting requirements. Deputy Bureau Chief and various other positions (February 1998— February 2011) State of Florida—Division of Emergency Management I Day to Day Emergency Management Operations Over the span of 13 year, Mr. Kunish's career with the Division covered many emergency management practice areas. Prominent experience during his State of Florida tenure included; administration of the Florida Hazardous Materials Program, administration of the State's Mitigation Bureau that encompassed the hazard mitigation planning program, the State's Hazard Mitigation Plan, the Hazard Mitigation Grant Program and the Hazard Mitigation Assistance (formerly RL, SRL and PDM) Program. Mr. Kunish also worked with the State's growth management programs (including CDBG) to represent the emergency management perspective. This interaction help support Mr. Kunish's involvement in the production of Florida's Regional Evacuation Studies. Plans Section Chief(April—August 2010) State of Florida—State Emergency Response Team I Deepwater Horizon Oil Spill The State Emergency Response Team was activated for a record of 120 days in response to the Deepwater Horizon Oil Spill. Mr. Kunish was instrumental in ensuring Florida maintained a current common operating picture, planned for future operations, and instituted the battle rhythm of the State Emergency Operations Center. At the height of the response, Florida's reconnaissance mission utilized 2 fixed wing aircraft, 5 helicopters, 35 ground teams, and 30 water teams to identify the impacts of the spill. Plans Section Chief(May—December 2009) State of Florida—State Emergency Response Team I H1N1 Pandemic The H1 N1 pandemic presented the emergency management community with significant challenges and required contingency planning to prepare for the effects of a pandemic flu event. The Plans Section provided multiple platforms for sharing information with the public and the emergency management community. As one of the platforms, Mr. Kunish coordinated a weekly conference call and webinar that included hundreds of local emergency managers, health officials, and the State Surgeon General to facilitate information sharing across all levels of government. Incident Management Team Commander(April—August 2008) State of Florida—State Emergency Response Team I Tropical Storm Fay The Incident Management Team was responsible for all emergency management-specific field operations for Tropical Storm Fay that resulted in over$100,000,000 in PA funding. This included organizing, scheduling, conducting, and reporting results to the SERT from all preliminary damage assessments; managing and coordinating all State Emergency Response County Liaisons; managing all Florida Division of Emergency Management Regional Coordinators; and providing public information services. Incident Management Team Commander(February 2007) State of Florida—State Emergency Response Team I Lake County, FL Groundhog Day Tornadoes The 2007 Groundhog Day Tornadoes killed 21 people and damaged over 1,100 homes. Mr. Kunish commanded Florida's Incident Management Team that was responsible coordinating the initial state-level response, implementation of recovery programs, and the coordination between Lake County and the State Emergency Operations Center. ' TETRA TECH III-8 16E b lb TETRA TECH Bryan Lowe FDEM Liaison YEARS OF EXPERIENCE EXPERIENCE SUMMARY 18 years Mr. Brian Lowe is a seasoned emergency management specialist,with over 18 years of field experience. Mr. Lowe has a long history of working with the TRAINING/EXPERTISE Florida Department of Emergency Management over his career. He has been • Project Worksheet Development involved in every major Florida event since 2004, including Hurricanes • Multi-Hazard Planning for Schools Matthew, Charley, Frances, Ivan, Jeanne, Dennis, Katrina, Wilma, Debby. • Leadership in Emergency Additionally, Mr. Lowe has also provided emergency management and Management financial recovery in the State of Florida for the Bugaboo Fires, Super Bowl, • ICS—100,200,300,400,700, and Tropical Storm Fay, Operation Haiti Repatriation, and the Deepwater Horizon 800 oil spill disaster. • Integrated Public Alert and Warning System IS-00027.a FEATURED EXPERIENCE • Operations Section Chief L958 State Public Assistance Officer(December 2014—July 2017) • Logistics Section Chief L-967 (2012) Executive Office of the Governor/Division of Emergency Management I • PublicPrivate Partnerships IS 660 Tallahassee, Florida • TIME-Transportation Interface for As Operations Management Consultant Manager, Mr. Lowe is in charge of Modeling Evacuation coordinating all components of administering the Public Assistance Program • CERT T-T-T for the State of Florida.As the State Public Assistance Officer he has • COML—Communications Unit managed federal disaster declarations in the hundreds of millions of dollars. Leader Most recently for Hurricane Matthew, which cost over$680 million in federal • Rapid Impact Assessment G-250.7 and state dollars. The position is responsible for managing two management • Search and Rescue Training positions and 21 subordinates. Additional duties include conducting initial • All Hazard Integrated Emergency assessments of damage, executing funding agreements, developing projects Mgt Course to provide funding, making payments, submitting quarterly reports and closing • Radiological Emergency Planning out the grants once complete.As SPAO he has managed all operations • Distinguished Service Award associated with the 2014 Spring Floods, Hurricane Hermine and Hurricane • EMAP Assessor Matthew. • Debris Management G-202 • All Hazard Incident Management Senior Management Analyst II (December 2012— November 2014) Team Training Executive Office of the Governor/Division of Emergency Management I • FPEM—Florida Professional Tallahassee, Florida Emergency Manager Mr. Lowe managed the Office of Private Sector Coordination with the primary • Hurricane Evacuation Shelter focus of integrating the Private Sector into all phases of Emergency Evaluation Management. In this role, he had federal and state funded projects total • ICS/Emergency Operations G-191 annual budget of$247,000 per fiscal year. As the Private Sector Coordinator • Human Services Training G-670 he designed and hosted a Public-Private Sector Summit. The Summit was • NEMIS-IS Public Assistance filled with breakout sessions and focus groups designed to educate the public Coordinator and private sector on existing programs and partners as well as to provide a • Public Assistance OPS 1 &2 forum to receive feedback. Mr. Lowe created several working groups to bring EDUCATION in the right partners in to determine the way forward on a number of important issues to includeprivate sector re-entryand one to address issues and Universityesal , FL West Florida Pensacola, 32514 concerns that affect the private sector. Mr. Lowe finalized the Standard or Operation Guide for Emergency Support Function 18 and provided training to Bachand in Environmental Policy and Planning, Minor in Geography(1999) Résumé III-9 16 E +6 Résumé Brian Lowe, FDEM Liaison the ESF 18 team members. Mr. Lowe is on the Division's Security Committee and helped develop our standard operating guide for safety and security. The Virtual Business EOC was completion though the first phase. This project will provide a portal for the state, county, and private sector to collaborate and share information in a secure environment during disasters and day to day.These are just a few of the projects Mr. Lowe had worked on in order to partner with the private sector. Assistant Supervisor/Governmental Operations Consultant, Region 2 Coordinator(March 2003— December 2012) Executive Office of the Governor/Division of Emergency Management I Tallahassee, Florida Mr. Lowe served as the Assistant Supervisor for the Regional Coordination Team. In this capacity he provided support for all aspects of the team and coordinated all team issues in the absence of our supervisor. As a Regional Coordinator Mr. Lowe was expected to provide guidance to county and city emergency management directors in order to ensure compliance with contracts awarded by the Florida Division of Emergency Management. Regular duties included conducting capability assessments of county emergency management programs and their ability to carry out essential tasks prior to, during, and following an emergency or disaster; to provide technical assistance and training through regular scheduled regional meetings and events;to perform emergency operations duties as directed including state liaison functions in county emergency operation centers; to conduct onsite damage assessments, human needs assessments and provide pre and post emergency coordination of resources; to coordinate recovery planning and operations; to participate in reviews of county's comprehensive emergency management plans (CEMP) and continuity of operation plans(COOP); to participate in Regional Domestic Security Task Force activities as related to Domestic Security. Mr. Lowe coordinated and participated in onsite inspections for section 302 and 312 Tier III facilities and attended SERC meetings for Region 2. He developed, evaluated and participated in numerous exercises and trainings dealing with all hazards. Mr. Lowe conducted regional and county exercises according to the Homeland Security Exercise Evaluation Program, and provided training to respective counties in the Incident Command System, EOC/ICS interface, Damage Assessment, Citizen Emergency Response Team, and Rapid Impact Assessment courses. Mr. Lowe has been involved in every major event since 2004, to include Charley, Frances, Ivan, Jeanne, Dennis, Katrina, Wilma, Debby, Bugaboo Fires, Super Bowl, Tropical Storm Fay, Operation Haiti Repatriation, and Deepwater Horizon. Engineer II in Public Assistance (November 1999 to March 2003) Department of Community Affairs/Division of Emergency Management I Tallahassee, Florida In this role, Mr. Lowe's routine duties consisted of writing Project Worksheets, interim inspections, final inspections, time extensions,technical assistance, monitoring of applicants, and coordination of damage assessment during disasters.After 2 years Mr. Lowe was designated the Deputy Public Assistance Officer for the state during all events. He was responsible for damage assessment team coordination, and management in a number of Presidential declared events such as Irene, Helene, South Florida Floods,Allison, Gabrielle,Wildfires, and numerous other non-declared events. TETRA TECH 111-1 0 CA' 16E 6 Tab IV: Technical Approach TECHNICAL APPROACH APPROACH TO SERVICES Team Organization Tetra Tech, along with teaming partner CohnReznick provides a comprehensive end-to-end approach to providing disaster-related services. Below is an organizational chart representing the assigned team's role in the event of an activation. As required by the RFP, information on our team's experience is included under Tab III: Specialized Expertise of Team Members. Exhibit IV-1:Team Organizational Chart Cower County,Florida Principal In Charge Jonathan Burgiel Technical Advisor Project Manager Donald Kunish Kalindi Fitch FDEM Liaison Bryan Lowe Public Assistance(PA) Debris Recovery Spc. Insurance Reconciliation PA Lead Ralph Natale Insurance Adjusting Lead Asad Khan Anne Cabrera Sarah Lawerence Senior PA Consultant Public Adjusting Lead Patrick Jones Roman Castillo PA Consultants John Williams Rachel Reams Staff Assignments Tetra Tech has pre-identified the staff that will be assigned to the County and local agency partners, as described in the organizational chart. Our proposed project manager, Ms. Kalindi Fitch,will be responsible for making final staff assignments for day-to-day assistance and specialized assistance at the time of a project. Our firm approaches disaster recovery projects by assigning the right person with the right skillset for the right client. In addition, if a specialized scope of work is required, we will draw upon our internal and external resources to meet that need. Upon the assignment of any Tetra Tech staff, our program manager will submit their name, position description, and a résumé prior to mobilization. We begin our demobilization planning at initial project mobilization and will prepare County staff to continue recovery long after our team has demobilized. Team Diversity The Tetra Tech team (including our subcontractor CohnReznick) has over 100 personnel dedicated to full-time disaster recovery management at any given moment.These individuals support state and local clients in disaster recovery programs throughout the nation specializing in Federal Emergency Management Agency (FEMA) Public Assistance (PA), Federal Highway Administration-Emergency Relief(FHWA-ER), Natural Resources '111. TETRA TECH IV-1 ;CAO 16E 6 Tab IV: Technical Approach Conservation Service-Emergency Watershed Program (NRCS-EWP), and the Community Development Block Grant-Disaster Recovery (CDBG-DR) programs. In addition to our full-time disaster recovery personnel, we have ready access to approximately 600 additional personnel who can support disaster recovery management. Our team is prepared to source resources from these areas if necessary for the County. Description Staffing Capacity South Florida Engineering/Environmental Staff 100 On-Boarded Call-Up/Part-Time DR Staff 250 Other Emergency Management Staff 250 v Total'', 600 Schedules Exhibit IV-2 provides a chronological timeline listing the approximate start date and duration for each service area. The actual start date and duration would be agreed to Collier County and Tetra Tech during the kickoff meeting. Exhibit IV-2:Tetra Tech PA Pro'ect Timeline Time Tasks Deliverables/Milestone Annual Kickoff and Updates Annual Meeting with the County to • Obtain and coordinate management of critical documents and files, review PA plan including any geographical information system (GIS)files. • Review and revise PA plans and procedures, as required. • Provide PA regulatory updates. H-0 Receipt of Notice to Proceed/Task Order Response and Recovery H+24 Operational ramp up • Deploy Tetra Tech staff in accordance with Collier County requirements. • Initiate time tracking procedures. H+48 Damage • Conduct Tetra Tech/Collier County project kickoff meeting. assessments/operational • Begin development of PA work plan. plans Participate in status review meetings. • Develop operational plan for disaster-specific issues. • Refine health and safety plan for disaster-specific issues. H+ 1 Week Stabilize response • Receive approval for PA work plan. • Plan and schedule applicant kickoff meetings as directed by Collier County. • Begin weekly reporting to Collier County. H+2 Weeks Implement programs • Ensure PA Technical Support and Service section is fully functional. • Conduct applicant kickoff meetings. H+Multiple Full project implementation • Provide project worksheets (PW)support to state and applicants. Weeks • Provide PA technical assistance to state and applicants. • Provide Engineering Technical Assistance to the Commonwealth and applicants. • Assist with County review of PWs. • Review PWs for mitigation opportunities. • Provide appeals assistance as required by the County. Weekly Project maintenance • Participate in weekly review meetings. • Provide Collier County with weekly status reports. When Needed Support services • Provide Collier County with issue report within 48 hours of identifying a significant issue. • Provide state and applicants with program advocacy. "'11.. TETRA TECH IV-2 16E 6 Tab IV: Technical Approach Time Tasks Deliverables/Milestone • Deliver assessments on complex issues management and resolution. • Provide regulatory reviews. • Assist in appeals. • Conduct desk audit on completed PWs. Available Support services • Provide access to project report dashboard. Anytime • Provide access to RecoveryTracTM • Provide access to subject matter experts. Project Document turnover/ • Conduct final inspection on PWs. Completion closeout • Provide closeout package. Mobilization Whatever the incident—tropical wind event(Hurricane Sandy), no-notice event (Collier County Straightline Winds), human-caused disasters such as terrorism (9/11, 2015 San Bernardino Active Shooter, 2013 Sandy Hook Active Shooter), severe civil unrest(2015 Baltimore riots), biological incidents (2016 Port St. Lucie Algae Plume), or explosive incidents (2015 West, Texas Chemical Plant)—the financial recovery components to disaster recovery are unique. Step 1 –Initial Contact: Tetra Tech has assigned Kalindi Fitch as the program manager/duty officer to the County. Her role will include being responsible for taking the County's phone call at any time of day or night.The Tetra Tech team will have redundant personnel in that position and will make the County aware of backup personnel. Step 2 –Tetra Tech Representative Arrival: Tetra Tech will have its proposed project manager or a backup available to fulfill the requirements of the RFP within 24 hours of notice. Step 3 –Additional Technical Resources: Due to the complex nature of a disaster recovery, Tetra Tech would lean upon additional resources that area experts in various fields of public facilities, transportation infrastructure, debris, and beaches. Work Scheduling During project operations, it is critical to maintain schedules and accountability of the project. Tetra Tech uses SharePoint to track all projects, review processes, Executive-level project status appeals, deadlines, change requests, communications, tasks, budgeting and direct reports provide a dashboard administrative costs(DAC) tracking, compliance monitoring, procurement, and summary of work performed and other issues.Tetra Tech also uses SharePoint as a document repository. In will be capable of reporting o addition, our team currently has access to Florida Division of Emergency real-time performance metric Management(FDEM) and FEMA systems, and we receive daily extracts from these systems to track project status and to automate our workflows related to recovery efforts. Quality Assurance Tetra Tech's quality assurance program will be implemented by our operations manager/vice president, Mr. Jonathan Burgiel. He will monitor the program and judge the overall project health on the following metrics: • Ability for Tetra Tech to maintain a consistent project team throughout the duration of the assignment • Review of Tetra Tech's weekly project progress reports that outline progress made during the current week, issues that require resolution or client involvement, and project burn rate (staff loading) as well as other requested data • Review of Tetra Tech's functional and transparent database management system for posting project documentation for the County and project stakeholders (FEMA, Federal Highway Administration [FHWA], Department of Homeland Security [DHS] Office of Inspector General [OIG], etc.) • Issues identified on Tetra Tech's written status report to the County's project sponsor • Conducting regular meetings with the County project sponsor to review reports and discuss pertinent issues to include the daily issues with policy and procedural meeting "It TETRA TECH 1V-3 1bE 6 Tab IV: Technical Approach • Ability for the Tetra Tech team to maintain open discussion with federal staff assigned to oversee the County's recovery and mitigation projects • Timeliness of Tetra Tech's ability to respond to Request for Information (RFI) within two business days • Conducting regular communication to the Tetra Tech project manager and assist the project management team with making required corrections • Participating in in-house project review meetings conducted by third party reviewers (projects are given a color coded status: green [all good], yellow[potential issues that require resolution], and red [management interaction required]); projects coded yellow or red will require frequent reviews • Adherence to Tetra Tech's checklist-based processes and procedures to complete and maintain PWs, files, and other documentation Accountability Tetra Tech incorporates project management principals and frequent communication to achieve superior project results and to keep disaster management projects on track. This is especially important if staff turnover occurs by our federal partners assigned to the County over the course of the disaster recovery effort. Project Management Tetra Tech utilizes a standardized project management approach for all disaster services projects and tailors this system for each client's specific needs. This provides the County with the highest level of productivity, accountability and value possible while maximizing County's reimbursement under the various federal grant post- disaster programs and supporting all disaster response functions. To ensure continued communication with the County and its project sponsor regarding project expectations, status, and deliverables, the Tetra Tech team utilizes the following project initiation and management activities across all tasked assistance: Conduct project kickoff meeting. Provide progress dashboard and grant tracking. Develop project work plan. Develop issues report as needed. Develop application notebook and formulation. Maintain external and internal relations. Project Reporting The Tetra Tech team will document the work that is completed weekly and provide minutes on all FEMA and state meetings and other work activities. It is vitally important to establish a clear record of approvals and sign-offs because staff changes occur over the duration of the project. The Tetra Tech team will submit the weekly project status reports of this data as well as a snapshot of the executive-level project status report to the County. These work products will be stored in the established SharePoint system. Issue Resolution Although Tetra Tech does not expect any significant issues to arise over the course of the project, if issues or problems are identified, Tetra Tech is committed to providing a written statement of how each issue will be resolved (including timeframe for completion and responsible party for the corrective action)to the County within 48 hours. We believe this immediate turnaround and corrective action of issues at the time they are identified will result in a well-managed, efficient, and successful project for the County and will maximize the grant dollars available to the County from the various federal disaster-related grant programs, such as reimbursement for the FEMA PA Program and HMGP. ABILITY TO RESPOND TO MANAGE MULTIPLE FLORIDA ACTIVATIONS Tetra Tech understands it is critical that the County partners with a trusted contractor who will respond immediately and provide high-quality services throughout the engagement. Tetra Tech staff members have experience in large-scale rapid deployments and have personally hired and deployed approximately 10,000 emergency response personnel collectively for more than 40 disasters. In all cases, Tetra Tech helped maximize the available reimbursement for eligible work performed. Our experience successfully managing multiple disaster response and recovery operations in Florida will help the Collier County execute a safe and quick response and �.f TETRA TECH IV-4 16E 6 Tab IV: Technical Approach restore its normal operations as quickly as possible. Our staff of industry experts has applied the necessary project controls to efficiently document and complete fieldwork and has provided follow-up support, including appeal development and closeout audit support months and, in some cases, years following the completion of field work. Exhibit IV-3 highlights our representative Florida deployment mobilization response periods. Exhibit IV-3:Summa of Florida Res s onses to Multi-Contract Events Number of Staff , Event Projects Mobilized Period* Period " Principal Florida Clie.rIts Hurricane Charley(2004) 2 150 3 days 10 Lake County,City of Orlando FEMA-1559-DR months Hurricane Frances(2004) 2 75 2 days 9 months Cities of Boca Raton,Orlando FEMA-1545-DR Hurricane Ivan(2004) 3 600 5 days 2 years Escambia County,City of Pensacola,FDOT FEMA-1551-DR Hurricane Jeanne(2004) 2 50 2 days 9 months Lake County,City of Orlando FEMA-1561-DR Hurricane Dennis(2005) 5 250 5 days 90 days Escambia County,Monroe County,Santa Rosa FEMA-1595-DR County,Cities of Marathon, Pensacola Hurricane Katrina(2005) 11 700 7 days 4 years Miami-Dade County,Monroe County,Cities of FEMA-1602-DR Cooper City,Fort Lauderdale,Hollywood, Marathon,Plantation Hurricane Rita(2005) 3 200 7 days 45 days Monroe County,City of Marathon FEMA-1606-DR Hurricane Wilma(2005) 17 1,500 7 days 1 year Miami-Dade County,Monroe County FEMA-1609-DR Cities of Boca Raton,Cooper City,Fort Lauderdale,Hollywood, Lighthouse Point, Marathon,Miramar,Naples,Pembroke Pines, Plantation,Tamarac Broward County School District,Miami-Dade County Parks and Recreation,Miami-Dade County Public School District,Naples Airport Authority Florida Severe Storms and 2 75 2 days 3 months Lake County,Volusia County Tornadoes(2007) FEMA-1679-DR Tropical Storm Fay(2008) 3 15 1 day 1 month Leon County,St.Johns County,City of Cocoa Beach ... ............... Tropical Storm Debby 3 15 1 day 1 month Clay County,Pasco County,City of New Port (2012) Richey Hurricane Matthew(2016) 32 890 5 days 1 year Brevard County,Volusia County,St.Johns County, Flagler County *Mobilization periods are often dictated by numerous factors, including the extent of damage, the existence of a FEMA PA Grant Program declaration, etc. Although Tetra Tech has multiple clients in South Florida, Tetra Tech can assure the County that we have the staff and resources to respond to multiple activations should South Florida be impacted by a hurricane. Tetra Tech is committed to providing Collier County with a dedicated project management team that will treat our engagement with the County as if it is the firm's only engagement. mJ TETRA TECH IV-5 11" 16E 6 Tab IV: Technical Approach MEETINGS & AVAILABILITY As described in the previous section, Tetra Tech is committed to providing the County, and local agency partners, with unmatched customer services and responsiveness. We are committed to demonstrating this through our ability to respond to our clients. The following table describes our Response Time Objective (RTO)for the County's requests. This RTOs are met with the exception of holidays or planned vacations for our client staff. Requests Made RTO Questions—Via E-mail Day-of response Questions—Via E-mail Day-of response Program Manager via Phone 24/7/365 Meetings—Pre-Season 2 weeks Request for Information 2 days Tropical Threat Communications check at H-72 Activation—NTP Program manager in Collier County within 24 hours Meetings—Applicant Briefings 24 hours Meetings—Kickoff Meeting 24 hours Site Visits 1 week Meetings—Ad Hoc FEMA/State Meetings 2 days Staff Availability Tetra Tech has analyzed our current client responsibilities and identified Kalindi Fitch as the program manager for this engagement. Her other primary duty in this role is to Volusia County in the northern part of the State of Florida; her role on other standby contracts is support only. Ms. Fitch has an annual utilization goal of 50%to provide enough time for her to be available if the County were to activate this engagement. In her stead, if for any reason she is unavailable,we have assigned Mr. Asad Khan. Mr. Khan is a native to South Florida and is well versed in disaster recovery grant programs. Estimated Level of Effort Given the unpredictable nature of a hurricane scenario with storm surge,we anticipate a 6-month initial period of performance for project kickoff, scoping, project formulation, and submission of records to FE MA. This translates to approximately 1,000 man-hours. Staff Assignment Number Hours Feu don of Staff Principal in Charge 1 40 Overall Project Support, performing QA/QC duties, coordination and support for the program manager Program Manager 1 750 Day-to-day onsite presence, interface with local, state and federal stakeholders, staff mobilization, monitoring scope, budget and review of deliverables IT Support 1 80 Establishing and maintaining the SharePoint database, developing GIS- based data, Mobilizing RecoveryTrac handheld units for data collection PA Lead 1 1000 Coordination with County, State, and FEMA PA representatives on the administration of the PA program. Oversight of PA deliverables, scheduling site visits,deliverables and meetings, involved in senior eligibility decision-making process Senior PA 2 2000 Responsible for project formulation,technical assistance on eligibility Consultant determinations, review of PWs PA Consultant 3 3000 Preparation of PWs,data review and approvals, coordination with FEMA on site visits, project scoping,project monitoring Analytical Aide 3 3000 Documentation collection, review and organization, data entry of information in the SharePoint system "It TETRA TECH IV-6 Aof 16E 6 Tab IV: Technical Approach FDEM Liaison 1 40 Coordination with FDEM on a wide array of potential issues Engineering Support 3 300 Performing damage assessments, cost estimating, project scoping, preliminary engineering ABILITY TO ASSIST COLLIER COUNTY To facilitate the request for reimbursement process and reduce the reconciliation backlog, it is important for supporting documentation to be collected, maintained, and updated throughout the duration of the recovery. Constant monitoring of grant applications, project progress, requests for reimbursement, and reimbursement received inherently reduces the backlog and aids the speed of recovery. In addition, it eases the eventual grant closeout and reduces the risk of future deobligations. Tetra Tech envisions a three-phase approach to be completed within six months of the initial Task Order. The first Task Order only include Phase 1- Needs Assessment; the second Task Order would include both staff training and process improvement support. Phase 1 — Needs Assessment The Needs Assessment will allow the Tetra Tech team to better understand those areas of concern and tailor our approach to meet the County's needs. The information our team would review would likely include: 1. Previous audit findings or observations 2. After action reports (AARs)from recent disaster 3. Policies, standard and disaster-specific procedures, manuals utilized by County departments related to disaster recovery activities 4. Previous trainings conducted by the County 5. Interviews with County staff in the following departments Emergency Management, Finance, Purchasing, Administration (at a minimum) Based on the data collected during this phase,we would develop a report based on those areas of concern described by County staff and observed by our team. This report would describe such issues as potential challenges for the County, level of potential risk, and plan for support provided to the County by the Tetra Tech team. Phase Tetra Tech Role County Role Needs Assessment • Develop RFI. • Provide relevant PW data to Tetra • Review documents. Tech. • Attend meetings with County staff. • Provide and review with Tetra Tech • Develop report. staff policies and procedures. • Attend meetings with Tetra Tech staff. Phases 2 & 3 — Process Improvement Support and Staff Training Based on the information collected during Phase 1, Tetra Tech would develop a scope of work and schedule for process improvement support and staff training. The process improvement support task would include, at a minimum, assisting the County in making adjustments to or developing new policies, procedures, and manuals as well as implementing recommendations or observations described in previous audit findings. We would likely be working with a DR Planning Team to gain buy-in across County departments and stay on-target with dates and deliverables. The training task would likely include multiple four-hour training programs on issues relevant to the County's needs. This training could include training on new processes for the County, 2 CFR 200 applicability after disasters, interfacing with the FEMA and the State, and documentation requirements in timekeeping systems. Phase Tetra Tech Role County Role Process Improvement Support • Provide example policies, • Provide a key point of contact. procedures or manuals from other • Identify DR Planning Team. areas. 'it TETRA TECH IV-7 16E 6 Tab IV: Technical Approach • Work with the County to develop • Review documentation provided by and implement a schedule for the County. implementing new processes. Staff Training • Make recommendations for County • Coordinate training-day logistics departments and personnel to including training room, invitation, attend training. check-in,AN equipment,etc. • Modify training syllabus for the County's needs. • Deliver training. Training Tetra Tech's instructional design experts will work with a few key stakeholders in developing course objectives, formatting, and creating course materials. Tetra Tech will follow the ADDIE model of instructional design, which includes five phases: analysis, design, development, implementation, and evaluation. This process allows for a dynamic, flexible guideline for building effective adult learning training modules. Tetra Tech will conduct the training in-person or develop self-paced training that can be completed online. Our training and exercises include case studies of local government responses to disasters and the challenges they overcame, group exercises, and review of DHS—Office of Inspector General audits. Our standard cost recovery training programs are listed in the following table. Exhibit IV-4:Cost Recove Trainin. Pro.rams Program Live Delivery Training Hours Introduction to Disaster Cost Recovery, FEMA PA)Grant Program 16 hours(2 days) Cost Recovery Planning I 4 hours Cost Recovery Planning II 4 hours Damage Assessment 4 hours Damage Assessment Planning 4 hours Debris Management 4 hours Disaster Pay/Employee Feeding &Housing 4 hours Legal Issues(Real Estate Contracts&Insurance) 4 hours Project Worksheet Preparation 8 hours Pre-Disaster Photo Documentation 3 hours Purchasing/Procurement Compliance(2 CFR 200) 6 hours Risk Management 4 hours Volunteers and Donations/Victim's Services 4 hours Work Activity Documentation Plan 4 hours Work Process Flow 4 hours Policy and Procedure Update 4 hours Introduction to Federal Highway Administration-Emergency Relief Program 4 hours Introduction to Mitigation, FEMA 404 and 406 4 hours For all trainings, Tetra Tech assumes the County will provide training space, advertise trainings, register attendees, and provide attendees with training materials.Tetra Tech will provide the County with one master of training materials and detailed printing instructions for duplication. "h TETRA TECH IV-8 16E 6 Tab IV: Technical Approach ONLINE PORTAL As technology has evolved,the Tetra Tech team's Exhibit IV-5: RecoverylracTM Illustrates Damage Sites, approach to disaster recovery has evolved,too. Tetra Tech team leverages emerging technologies Documents,and Photographs in a Geospatial Environment and the use of Tetra Tech proprietary geospatial County 40 : 'go GIS software into all four phases(preparedness, mitigation, response, and recovery) of emergency • management. Pre-event mapping such as Digitalmr Flood Insurance Rate Map (DFIRM), electronic notivamosiAmo grant, project and * � • 5 a payment management, and post-event automated " debris tracking are a small sample of the technological focus of the management information systems that the Tetra Tech team will bring to bear on the County's post-disaster management projects. To this end, Tetra Tech has :, developed standardized reporting tools and executive-level dashboards (as mentioned above) and will customize the tools as necessary to identify and track key data against which program '' t` " objectives are to be measured and under which we , - , ,,• will build the highest level of transparency given the large amount of public dollars being expended. File Tracking System (FTS) Tetra Tech anticipates that the County or the existing contractor is maintaining a database that allows for the storage, shared use, and version control of FTS consisting of critical program documents such as PWs, residential inspection reports, and cost documentation for each applicant or resident. Perhaps the most critical component of the County's grant application process will be project reporting and providing the County with visibility to the process. To maximize the efficiency and effectiveness of the program, the Tetra Tech team proposes using its RecoveryTracTM system. The RecoveryTracTM" system was specifically designed for administration of documents, data, and information related to grant administration and case management. The Tetra Tech team would work with additional applicable agencies to coordinate any additional needs that may enhance their response to Collier County's data needs. As a means of warehousing FTS data, Tetra Tech utilizes RecoveryTracTM as a secure, password-protected, online file-sharing platform to store electronic copies of the monthly progress reports, project work plan, application notebooks,files, and other project-related information. In this way, the County will have access to project-related information in one easy-to-access location without having to expend the time and expense of maintaining their own project filing system. To facilitate a streamlined approach to administering disaster grant programs, Tetra Tech has configured the RecoveryTracTM system to organize and manage FTS data and documentation associated with each of the programmatic areas by applicant. By implementing the RecoveryTracTM system,the County would benefit in the following ways: • Efficiency: By instituting an electronic FTS document management system that associates directly with its document filing system, regulatory and auditing agencies can efficiently search and review electronic project files. • Enhanced reporting: Customizable data and document FTS data management provides for enhanced reporting capabilities. Because the County will have input in the design of RecoveryTracTM reports, Tetra Tech can customize the reports to meet its specific needs. • Exporting capabilities: The RecoveryTracTM system was designed with the knowledge and understanding that data and information being managed by the County must be exportable to a format that allows for importation into other applications such as the EMMIE/NEMIS, etc. TETRA TECH IV-9 16E 6 Tab IV: Technical Approach • Real-time information: RecoveryTracTM is a web-based application that will provide the County with a real-time portal to the Tetra Tech team's project work. Through a secure login, the County will be able to log in and review project work. Leverage Other Management Information Systems The Tetra Tech team has the experience to implement a host of technologies during a response to a disaster, including but not limited to ARCGIS, HAZUS, U.S.Army Corps of Engineers Debris Model, online grant management software (RecoveryTracTM and MB3 Online's EMGrants Pro and Mitigation.org), EMMIE, NEMIS, Automated Debris Management Systems, WebEOCO, resource tracking software, and the Microsoft Office Suite. As needed, Tetra Tech will integrate the capabilities of these systems to meet the needs of the County. PUBLIC ADJUSTING Tetra Tech has engaged the accounting firm of CohnReznick to assist in the execution of tasks related to public adjusting and Our staff includes insurance insurance reviews. Our Team's approach to maximizing disaster specialists who are licensed recovery funding hinges on engaging insurance companies to National Flood insurance Program account for insured and uninsured losses as well as understanding (NFIP) Flood Adjusters and have and submitting deductible payments for reimbursement. Services to experience and technical abilities be provided by Tetra Tech during this task include the following: VConSistent with Disaster Assistance • Gather, review, and summarize applicant insurance policies. i , • Provide public adjusting. • Accompany insurance adjuster to damage site. • Obtain insurance adjuster's summation of damage. • Develop or review insurance claim filing. • Monitor status of claim processing. • Confirm that insurance claim proceeds are reconciled to the appropriate project. • Record receipt of insurance proceeds on grant application to demonstrate subrogation and non-duplication of benefit. • Recommend to the County any reduction in the PW funding as a result of actual or anticipated insurance proceeds to be received by the applicant. • Determine if the damaged asset was damaged due to flooding and if so, whether it is located in the 100-year flood plain. • Recommend to the County any reduction in PW funding based on the National Flood Insurance Program (NFIP) standard insurance policy requirements. • Recommend to the County Risk Manager the type and amount of insurance the County will be required to purchase as a condition of the grant. • Provide other technical assistance relative to insurance as requested by the County. Managing insurance claim funding requires careful attention to avoid duplication of benefits and grant funding de- obligations during closeout. Tetra Tech will confirm that insurance claims are properly filed and the resulting proceeds are accounted for accurately to protect the applicants against such events. 'it TETRA TECH IV-10 I 16E 6 Tab V: Cost of Services COST OF SERVICES HOURLY RATE SCHEDULES Pre-Disaster Assistance Exhibit V-1 below provides a listing of positions that may be required to complete pre-disaster assistance services as described in the County's request for proposal. The fees for these services can be provided to Collier County on a time and materials basis. The proposed hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. Exhibit V-1: Hourly Rates for Pre-Disaster Assistance Category Hourly Rate Administrative Specialist I $40.00 Administrative Specialist II $48.00 Research Assistant $51.00 Proposal Coordinator $53.00 Comm.Technician $57.00 Help Desk Operator $62.00 Administrative Specialist Ill $64.00 Research Assistant II $66.00 Service Center/Logistics Specialist $68.00 Analytical Aide $75.00 Planning Aide $80.00 Project Control Specialist $83.00 Oracle Database Administrator $85.00 Consulting Aide $85.00 Assistant Planner/Scientist/Assessor/Analyst/ $95.00 Environmental Specialist Program Planner/Scientist/Assessor/Analyst/ $100.00 Environmental Specialist System Administrator $105.00 Law Enforcement Subject Matter Expert/Trainer $110.00 Consultant/Planner/ $110.00 Scientist/Assessor/Analyst/Environmental Specialist I Public Assistance/Grant Management Consultant $115.00 Fire/HAZMAT Subject Matter Expert/Trainer $122.00 Project Manager/Consultant/Planner/ $125.00 Scientist/Assessor/Analyst/Environmental Specialist II TETRA TECH V 1 16E 6 Tab V: Cost of Services Project Manager/Consultant/Planner/Scientist/Assessor/ $135.00 Environmental Specialist Analyst Ill Senior Public Assistance/Grant Management Consultant $135.00 Senior Oracle DBA $138.00 Senior Planner/Assessor/Scientist/Analyst $145.00 Supervising Public Assistance Consultant $150.00 Senior Consultant/Planner/Scientist/Assessor/Analyst/ $150.00 Environmental Specialist Supervising Consultant/Planner/ $158.00 Scientist/Assessor/Analyst/Environmental Specialist Program Manager $165.00 Senior Program Manager $175.00 Principal Consultant/Planner/Scientist/Assessor/Analyst $195.00 Principal in Charge/Executive $225.00 Consultant/Planner/Scientist/Assessor Subject Matter Expert $244.00 Senior FEMA Appeals Legal Specialist $350.00 Post-Disaster Assistance Exhibit V-2 below provides a listing of positions that may be required to complete post-disaster assistance services as described in the County's request for proposal. The fees for these services can be provided to Collier County on a time and materials basis. The proposed hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. Exhibit V-2: Hourly Rates for Post-Disaster Assistance Category Hourly Rate Administrative Specialist I $40.00 Administrative Specialist II $48.00 Research Assistant $51.00 Proposal Coordinator $53.00 Comm.Technician $57.00 Help Desk Operator $62.00 Administrative Specialist Ill $64.00 Research Assistant II $66.00 Service Center/Logistics Specialist $68.00 Analytical Aide $75.00 Planning Aide $80.00 Project Control Specialist $83.00 Oracle Database Administrator $85.00 "It TETRA TECH V-2 16E 6 Tab V: Cost of Services Consulting Aide $85.00 Assistant Planner/Scientist/Assessor/Analyst/ $95.00 Environmental Specialist Program Planner/Scientist/Assessor/Analyst/ $100.00 Environmental Specialist System Administrator $105.00 Law Enforcement Subject Matter Expert/Trainer $110.00 Consultant/Planner/ $110.00 Scientist/Assessor/Analyst/Environmental Specialist I Public Assistance/Grant Management Consultant $115.00 Fire/HAZMAT Subject Matter Expert/Trainer $122.00 Project Manager/Consultant/Planner/ $125.00 Scientist/Assessor/Analyst/Environmental Specialist II Project Manager/Consultant/Planner/Scientist/Assessor/ $135.00 Environmental Specialist Analyst Ill Senior Public Assistance/Grant Management Consultant $135.00 Senior Oracle DBA $138.00 Senior Planner/Assessor/Scientist/Analyst $145.00 Supervising Public Assistance Consultant $150.00 Senior Consultant/Planner/Scientist/Assessor/Analyst/ $150.00 Environmental Specialist Supervising Consultant/Planner/ $158.00 Scientist/Assessor/Analyst/Environmental Specialist Program Manager $165.00 Senior Program Manager $175.00 Principal Consultant/Planner/Scientist/Assessor/Analyst $195.00 Principal in Charge/Executive $225.00 Consultant/Planner/Scientist/Assessor Subject Matter Expert $244.00 Senior FEMA Appeals Legal Specialist $350.00 TETRA TECH V-3 16E 6 Tab V: Cost of Services EXAMPLES For examples of our team's past performance with financial recovery and FEMA reimbursement experience, see Tabs II: Firm Qualifications, Tab III: Specialized Expertise of Team Members, and Tab VI: References. FEMA Reimbursement Success Over the past 20 years, our grant management experts have assisted clients with applying for and retaining grant funds, even after closeout and audit processes. Our team has extensive experience assisting local and state governments with managing and documenting projects that are eligible for federal funding through the FEMA PA Program, including multiple, large PA programs for the States of Vermont, South Dakota, and Connecticut. Our team also has significant experience with FHWA Emergency Relief(FHWA-ER)federal reimbursement, having assisted over 60 clients with FHWA application, project management, and reimbursement. Our team's record of success spans over 250 state and local government clients in response to over 50 declared presidential disasters, representing the recovery of more than$4 billion in disaster grant funds. These activations have yielded grant program management engagements resulting in clients not only garnering grant funds but in retaining 99.8 percent of the funds received. Tetra Tech has extensive direct experience with the following grant programs: • FEMA PA Program • FEMA HMG P • FEMA Flood Mitigation Assistance Program' • FHWA-ER Program • FHWA Transportation Investment Generating Economic Recovery Grant • NRCS Emergency Watershed Protection • U.S. Department of HUD CDBG The table below provides a selection of our experience and success in FEMA reporting and reimbursement for clients in the in the past five years. To date, our team has an impeccable record of obtaining 100% reimbursement of the eligible federal cost share for both FEMA PA and FHWA-ER applications that our team has prepared and monitored on behalf of clients nationwide. Additional reporting and reimbursement client information can be provided upon request. Exhibit V•3:Experience and Success in FEMA Reporting and Reimbursements of Eligible Value of Eligible Federal Length of Federal Funding Client Name Funding Applications Assistance Reimbursed Boulder County,Colorado—FHWA, $53,000,000(FEMA PA) 1000/0 14 months FEMA PA $40,000,000(FHWA) Connecticut,State of—FHWA,FEMA PA $29,000,000(FEMA PA) 100% 6 months $17,000,000(FHWA ER) Port of Galveston,Texas—FEMA PA $20,000,000 100% 40 months South Dakota,State of—FEMA PA $10,000,000 100% 30 months Vermont,State of—FEMA PA, FEMA $175,000,000(FEMA PA) 1000/0 21 months HMGP $34,000,000(HMGP) Virginia Department of Transportation— $10,000,000 100% 5 months FEMA PA Virginia Department of Transportation— $3,500,000 100% 5 months FHWA DDIRs,7 Clients 'Formerly three separate grant programs:FEMA Severe Repetitive Loss Program, FEMA Repetitive Flood Claims Program, and the FEMA Pre-Disaster Mitigation Program. ('hi TETRA TECH V-4 16E 6 Tab VI: References REFERENCES Similar to the services being requested by the County, our team has successfully assisted over 300 clients with recovering from the damaging effects of hurricanes, tropical storms, tornadoes,floods, and ice storms across the country. Our efforts have allowed our clients to maintain their focus on continuing daily operations while relying on us to oversee the management of debris removal operations and federal reimbursement in compliance with Federal Emergency Management Agency(FEMA) and Federal Highway Administration (FHWA) guidelines and reimbursement procedures. The following projects are a representative sample of our experience and accomplishments in performing services that are similar in scope, complexity, and magnitude to the County. Disaster Management& Financial Recovery Services — Hurricane Matthew Volusia County, Florida I October 2017— Present Hurricane Matthew devastated the coastal communities of f S'' FVolusia County in October 2016, when it made landfall as 4a Category 2 hurricane and was responsible for one fatality. With ' '' 90% of residents left without power, there were numerous 'Y , a. ` ': ' reports of downed powerlines, downed trees, and flooded '''',17,'7", ,,,',' L • homes, causing chaos throughout the county. f ��.. n Our team has been supporting Volusia County for many years and was available to assist prior to the storm making landfall as �.� well as in the immediate aftermath. Tetra Tech mobilized a team x f' ''''-'4*—*':'- ,� �,, . within hours and began the process of supporting debris '- *' - * removal monitoring and operations. - In addition to providing debris monitoring services, Tetra Tech was a crucial part of the operations planning team, providing consulting in the emergency operations center (EOC)while initial operations were unfolding and helping with special disaster-specific tasks like getting temporary debris sites permitted and putting together the documentation to request FEMA approval of debris collection on private roads, and initiating a debris hotline to support citizen questions. Additionally, our team of grant management specialists is providing staff augmentation to the County in order to write FEMA Project Worksheets(PW) for reimbursement claims in estimated at$30,000,000. These PWs encompass all categories of work and include improved projects, alternate projects, and 406 hazard mitigation. Tetra Tech is also providing Technical Assistance to the County in regards to other post-disaster federal grants including Reference: Ryan Ossowski,CPA,Accounting Director USDA, Housing and Urban Development(HUD), 123 W. Indiana Ave, Deland, FL 32720 and FHWA-ER. Phone: 386-736-5933 ext. 12725 I Email:rossowski@volusia.org Financial Recovery & Debris Monitoring Services— Hurricane Matthew City of South Daytona, Florida I October 2016—December 2016 The City of South Daytona's coastal location along the Halifax River placed its residents in a vulnerable position with the impending landfall of Hurricane Matthew. While a • last-minute shift in the storm's path prevented a more severe �� • ,„,.v -,«3 , impact along the Florida Atlantic Coast, the Category 3 `Kk , =� hurricane's prevailing wind gusts and deluge of rain caused m• j- widespread damage and debris throughout the City. l, Tetra Tech remained on standby, assisting the City and its -i key stakeholders prior to landfall as well as immediately after Pir the storm's impact. Following a damage assessment right '.� y� � � - after the storm passed, our team began the hiring and I 1, ' �” training of local debris monitors. Tetra Tech's existing re partnership with the City, including holding annual pre- hurricane season meetings, allowed for a rapid start to debris monitoring operations with little to no learning curve. TIE TETRA TECH VI-1 miall111116 it 16E 6 Tab VI: References Tetra Tech enlisted a dedicated project management team to provide truck certification, collection monitoring, disposal monitoring, data management, and project reporting for FEMA reimbursement and overall project management and oversight. In total, Tetra Tech managed the removal of over 93,000 cubic yards of debris from the City and over 40 leaner and hanger removals. Tetra Tech continues to support the City in providing Reference: Kevin Lewis, Finance Director the documentation and support necessary to develop 1770 Seagrave Street, South Daytona, FL 32119 FEMA PWs for reimbursement claims estimated at Phone: (386)322-3065 I Email:klewis@southdaytona.org $1,600,000. Financial Recovery & Debris Monitoring Services— Hurricane Matthew City of Port Orange, Florida I October 2016—January 2017 Hurricane Matthew devastated the coastal community of Port :w41!, _ 3, Orange in October 2016 when it made landfall as a Category 2 R hurricane.With 90% of residents left without power, there were ' ,"y "' numerous reports of downed powerlines and uprooted trees —. ' - ," blocking local roadways, causing chaos throughout the City. —� �� ''42":-;,:` f;�o � Residents along the Halifax River experienced a storm surge " ' of at least 3 feet, causing flooding damage for many local residents and destroying waterfront business and marinas ` ° �' ""1';'!"* , . along the coast. Our team has been supporting Volusia County's communities _ 2, for many years and was available to assist the City prior to the storm making landfall as well as in the immediate aftermath. Within hours,Tetra Tech mobilized a team to assess the damage and begin the process of onboarding local debris monitors. When pre-identified temporary debris management sites were deemed inefficient for the project operations, Tetra Tech staffed helped the City to identify and coordinate with the Florida Department of Environmental Protection (FDEP)to permit alternate sites. In total, our team monitored over 428,000 cubic yards of debris and over 6,000 removals of hazardous hanging limbs and leaning trees. Tetra Tech used RecoveryTracTM to document all loads and separate public and private road data after helping the City obtain FEMA approval for debris removal from private communities that were seriously impacted by the storm. Our geoportal provided City staff with visibility into project operations and gave them the information to communicate with City residents regarding the progress of debris removal and timelines for completion. Additionally, our team of grant Reference:Alan Rosen, MPA,Assistant City Manager management specialists provided staff augmentation to 1000 City Center Circle, Port Orange, FL 32129 the City in order to write FEMA PWs for reimbursement Phone: (386)506-5501 I Email:arosen@port-orange.org claims estimated at$8,900,000. 't TETRA TECH VI-2 16E 6 Tab VI: References ADDITIONAL PROJECT DESCRIPTIONS Below are additional project profiles. Contact information will be provided upon request. Public Assistance Consulting Services—Hurricane Matthew Beaufort County, South Carolina I October 2016—November 2017 (Est.) mw ^$ Following Hurricane Matthew, our staff was immediately deployed the $ 4' a•ti ,. . Beaufort County Emergency Operations Center to assist with all facets IA ` °- ° of the documentation associated with the disaster recovery operation. �' ''�" `� The County was impacted by storm surge, inland flooding, and high p„ V ;:a, �: ' 5 tl winds from the storm with over$50 million in eligible costs. .tit €, For this engagement, Tetra Tech was responsible for creating the fry ; 1/4 111 ,= documentation for the Force Account Labor, Equipment and Materials 1records for Categories A& B along with records for permanent repairs associated with the disaster. Our team has also worked closely with `,� -. Public Works and Engineering along with Finance Department staff to ' develop policy determination memorandums for consideration and approval by the South Carolina Emergency Management Agency (SCEMA) and FEMA staff. Financial Recovery Services— May 2016 Flooding Fort Bend County,Texas I May 2016—May 2017 On May 30, 2016, a devastating flood impacted Fort Bend County, -~ causing damage and debris across the County.With estimated $15 , 'INA—,It* ate. million in damage,the County requested that our team assist with ft " applying for, administering, and managing FEMA Public Assistance , (PA) funding for Categories A-G. Within hours of being issued a , notice to proceed, our team deployed a team of financial recovery c r / �� �, Hr�� ��� , consultants to assist the County in preparing PWs and maximizing grant funding for disaster response and recovery efforts. Our assistance after the flood has extended beyond FEMA PA consulting to include assisting the County with Hazard Mitigation Grant Program (HMGP) applications, identification of substantially damaged properties, staff augmentation for permits departments, and EOC staff support. We are our proud of our long-term relationship with Fort Bend County,whom we have assisted since 2007 in a variety of capacities, including debris management after 2008—Hurricane Ike, plan writing, and exercises. We continue to support Fort Bend County in the event the County needs our service in the future. Comprehensive Post-Disaster Consulting Services Fayetteville, North Carolina I November 2016—Ongoing Following the State of South Carolina's 1,000-year flooding event that -ti. ' ' took place from October 1-5, 2015, Tetra Tech was retained by the ; , � City of Fayetteville to provide comprehensive PA reimbursement and '''''r,„ ,;,,,,,,11'e ms. „' m,,; 1”, Hazard Mitigation application development services in response to DR- , Q a s° ' , „. 4241. Services provided to the City included: ' ,a, 1. FEMA PA Reimbursement Support: Tetra Tech assisted the City 4. ` " - with preparation of their documentation for FEMA reimbursement. ' : 2. Preparation of Road Repair PWs: Tetra Tech assisted the City •� .... �` ;' with the preparation of PWs for their road and bridge damage. 3. FEMA and State Meetings: Tetra Tech participated in meetings 7° ' with FEMA and the State, including the FEMA kickoff meeting and ' "� site visits to identify the infrastructure recovery needs of the City. 4. Procurement Compliance: Tetra Tech assisted the City's Fr. TETRA TECH VI-3 16E 6 Tab VI: References disaster procurement processes to maintain adherence with Federal requirements under 2 C.F.R Part 200. 5. Hazard Mitigation Grant Program: Tetra Tech is supporting the City's effort to obtain funding for the buyout and elevation of over 600 homes through the Hazard Mitigation Grant Program. Financial Recovery & Grant Management Consulting Services — 1,000 Year Flood Disaster Richland, South Carolina I October 2015—Ongoing Tetra Tech was selected by Richland County under an emergency contract to provide comprehensive disaster recovery services in response to the 1,000-year flood disaster of October 1-5, 2015, which caused extensive damage throughout Richland County and surrounding communities. Tetra Tech assisted the County immediately after the flood to perform a comprehensive needs assessment of the County followed by a strategic analysis of available grant funds to support the County's recovery efforts. A direct allocation of$26.5 million in HUD CDBG-DR grant funds was subsequently awarded to the County. Tetra Tech is assisted the County with preparation of an Action Plan that was approved b HUD in five working days. Tetra Tech is now providing comprehensive grant implementation services, including outreach, case management, and management of permanent home repairs and economic development projects. Financial Recovery & Debris Monitoring—Tornado Disaster Dougherty County, Georgia I January 2017—Ongoing On the evening of January 2, 2017, a severe storm spanning several EF-1 tornadoes produced a 3 to 4 mile swath of destruction.Winds reached 85 mph across the County, _$ causing widespread damage. The damage survey team found hundreds of snapped and/or uprooted trees, damage to structures and buildings, and occasional instances of extensive damage to wide-span metal roofs in areas throughout the city. Much of the severe structural damage surveyed was a result of trees falling onto structures and powerlines,where the roads are canopied by old oak trees and FEMA declared DR-4294-GA. On January 22, while recovery from the first storm system was still ongoing, a massive EF-3 tornado was responsible for approximately$40 million in damage across the City of Albany and Dougherty County, scattering trees and leveling residencies in its wake, continuing for 80 miles across southern Georgia. This system resulted in DR-4297-GA for Dougherty County, GA and 21 other counties in Georgia. In total, 15 people were killed and 43 people were injured after these series of storms moved through southwest Georgia in January 2017. Tetra Tech was retained under two separate immediate work solicitations issued by the City and County. Our team was on-site in a matter of hours to begin in-person consultations with City and County staff and began training staff for immediate deployment. In response to the disaster, our team trained and oversaw the County's debris monitors for the removal of hazardous trees and limbs along the County's rights-of-way. Tetra Tech continues to provide ongoing debris monitoring for both the City of Albany and Dougherty County, GA along with financial recovery services, helping both City and County to gather the documentation for their PWs for both their Category A debris costs and all permanent repairs needed. In addition, the Tetra Tech team is working on a long-term recovery plan for the County. 1�'�., TETRA TECH VI-4 16E 6 Tab VI: References Financial Recovery Consulting Services—Hurricane Ike Terrebonne Parish, Louisiana I September 2011—September 2014 As part of the consulting servies that our team provided to Terrebonne Parish Consolidated Government(TPCG) related to the recovery from Hurricane Ike, our team was procured to provide program management for the Hurricane Ike demolition program. The program was eligible for FEMA Category A PA grant funding. As part of this program, our team identified, 14r 0444; ' surveyed, and researched nearly 500 Hurricane Gustav and Ike storm-damaged residential structures throughout the Parish. Asa result of that program, our team identified 27 i. structures that had been deemed ineligible for inclusion in the FEMA-funded demolition program, but that could be eligible under the Department of HUD Community Development Block , '' Grant-Disaster Recovery (CDBG-DR) grant funding. Upon the award of CDBG-DR funding, the Parish retained our team for program management and administration of the CDBG eligible buyouts and demolitions. Beginning with public outreach and program setup, our staff colleced applications from property owners and compiled a Hazard Mitigation Grant Program application for the buyout of properties. Prior experience with TPCG allowed our team to assist TPCG in expeditiously acquiring many of the properties with no learning curve, a reduced administrative burden, and overall cost savings to TPCG. �'�. TETRA TECH VI-5 16E 6 Tab VII: Acceptance of Conditions ACCEPTANCE OF CONDITIONS Tetra Tech has no exceptions to the general terms and conditions of the RFP, or to insurance requirements or any other requirements listed in this RFP. lb TETRA TECH Vll-1 16E 6 Colter County Administrative Services Department Pripcurement Services D;vis'on Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: ® The Proposal has been signed. ❑X All applicable forms have been signed and included, along with licenses to complete the requirements of the project. © Any addenda have been signed and induded. Name of Firm: Tetra Tech,Inc. Address: 2301 Lucien Way,Suite 120 City, State, Zip: Maitland,FL 32751 Telephone: 321-441-8518 Email: bett .kamara@tetratech.com Representative Signature: .ti+a' -- aa( Representative Name: onathan Burgiel Date August 16,2017 17-7116 Disaster Recovery Consulting Services 23 Cts 16E b Cofer County Administrative Services Department P ocurernent Services Division Attachment 3: Conflict of Interest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with: RFP 17-7116 Disaster Recovery Consulting Services does not pose an organizational conflict as described by one of the three categories below: Biased ground rules—The firm has not set the"ground rules" for affiliated past or current Collier County project identified above (e.g., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my firm. Impaired objectivity—The firm has not performed work on an affiliated past or current Collier County project identified above to evaluate proposals/ past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information—The firm has not had access to nonpublic information as part of its performance of a Collier County project identified above which may have provided the contractor (or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor/consultant must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and, 2. Indicate if the information produced was obtained as a matter of public record (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s) and/or other means. 3. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below,the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. Firm: Tetr Tech,Inc. ff Signature and Date: )4,4,74;6 t;2 August 16,2017 Print Name: Jonathan Burgiel Title of Signatory: Vice President/Operations Manager State of Florida County of Orange SUBSCRIBED AND SWORN to before me this 16th day of_August , 2017 by Jonathan Burgiel , who is personally known to me to be the Vice President/Operations Manager for the Firm, OR who produced the following identification • Sandra Fajardo-Cortes 098767 Expires 03/09/2018 Notary Public Commission Ex.iration gymoirc Notary Public State or Florida Sandra M Fajardo K My Commission FF 099767 17-7116 Disaster Recovery Consulting Services \oFwo'' Expires 03/09/2018 24 16 E 6 co ier County Administrative Services Department Procurement Services Division Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS • Collier County Government Complex Naples, Florida 34112 RE: RFP 17-7116 Disaster Recovery Consulting Services Dear Commissioners: • The undersigned, as Contractor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without colusion or fraud. The Contractor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced RFP 17-7116 Disaster Recovery Consulting Services (Proposal Continued on Next Page) 17-7116 Disaster Recovery Consulting Services 25 16E PROPOSAL CONTINUED IN WITNESS WHEREOF,WE have hereunto subscribed our names on this 16th day of August , 2017 in the County of Orange , in the State of Florida Firm's Legal Name: Tetra Tech,Inc. Address: 2301 Lucien Way, Suite 120 City, State, Zip Code: Maitland,FL 32751 Florida Certificate of P19034 Authority Document Number: Federal Tax Identification 95-4148514 Number CCR# or CAGE Code OYEM5 Telephone: 321-441-8518 FAX: 321- 41-8501 _) Signature by: (Typed and written) Title: Jonathan Burgiel -Vice President/Operations Manager Additional Contact Information Send payments to: Tetra Tech,Inc. (required if different from above) Company name used as payee Contact name: Brad Wesolowski Title: Financial Manager Address: P.O.Box 911642 City, State,ZIP Denver, CO 80291-1642 Telephone: 321-441-8545 FAX: 321-441-8501 Email. brad.wesolowski@tetratech.com Office servicing Collier County to place orders (required if different from above) Contact name: Betty Kamara Title: Contracts Administrator Address: 2301 Lucien Way, Suite 120 City, State,ZIP Maitland,FI.,32751 Telephone: 321-441-8518 Email betty.kamara@tetratech.com 17-7116 Disaster Recovery Consulting Services 26 16E 6 Co Ter County Administrative Services Department P,ocurernent Services Division Attachment 5: Immigration Affidavit Certification Solicitation: RFP 17-7116 Disaster Recovery Consulting Services This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's)and Request for Proposals(RFP)submittals. Further,Vendors/Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/ Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act ("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify),operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name Tetra Tech,Inc. Print Name Jo than Burgiel Title Vice President/Operations Manager Signature ' - �.. Date August 16,2017 State of Florida County of Orange The foregoing instrument was signed and acknowledged before me this 16th day of August , 2017 , by Jonathan Burgiel who has produced Personally Known as identification. (Pint or Type Name) _ (Type of Identification and Number) Notary Public SignaturdFla,;ae Sandra Fajardo-Cortes Noun pathic sane Sandra M Fajardo Printed Name of Notary PublicMy Commission FF 098767 098767 Expires 03/09/2018ro,Ro+4' Expires03/09l2018 Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. 17-7116 Disaster Recovery Consulting Services 16E 6 Co ier County Administrative Services Department Procurement Services Division Attachment 6: Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name Tetra Tech,Inc. (as shown on income tax return) Business Name (if different from taxpayer name) Address 2301 Lucien Way,Suite 120 City Maitland State Florida Zip 32751 Telephone 321-441-8518 FAX 321-441-8501 Email betty.kamara@tetratech.com Order Information Remit/Payment Information Address 2301 Lucien Way,Suite 120 Address P.O.Box 911624 City Maitland State FL Zip 32751 City Denver State CO Zip 80291-1642 FAX 321-441-8501 FAX 321-441-8501 Email betty.kamara@tetratech.com Email brad.wesolowski@tetratech.com 2. Company Status (check only one) _Individual/Sole Proprietor X Corporation _Partnership Tax Exempt (Federal income tax-exempt entity _Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) C Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) 95-4148414 (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: U er penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature /' `— ( ) Date August 16,2017 (7 17-7116 Disaster Recovery Consulting Services 28 16E 6 Title Vice President/Operations Manager Phone Number 321-441-8518 17-7116 Disaster Recovery Consulting Services 29 16E Form W.9 Request for Taxpayer Give Form to the (Rev.December 2014) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue Service 1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank. Tetra Tech, Inc. c\i 2 Business name/disregarded entity name,if different from above at rn C is °- 3 Check appropriate box for federal tax classification;check only one of the following seven boxes: 4 Exemptions(codes apply only to certain entities,not individuals;see ° ❑Individual/sole proprietor or ❑✓ C Corporation ❑ S Corporation ❑ Partnership ❑Trust/estate instructions on page 3): a c single-member LLC Exempt payee code(if any) ° z.v . corporation,P=partnership) Limited liabilityEnter the tax classification(C=C corporation,S=S ❑ partnershi p) o 2 Note.For a single-member LLC that is disregarded,do not check LLC;check the appropriate box in the line above for Exemption from FATCA reporting the tax classification of the single-member owner. code(if any) c� El Other(see instructions)► (Applies to accounts maintained outside the U.S.) 5 Address(number,street,and apt.or suite no.) Requester's name and address(optional) a 2301 Lucien Way, Suite 120 ca 6 City,state,and ZIP code in Maitland, FL 32751 7 List account number(s)here(optional) Part I Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid J Social security number backup withholding.For individuals,this is generally your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other - - entities,it is your employer identification number(EIN).If you do not have a number,see How to get a TIN on page 3. or Note.If the account is in more than one name,see the instructions for line 1 and the chart on page 4 for Employer identification number guidelines on whose number to enter. 9 5 - 4 1 4 8 5 1 4 Part II Certification Under penalties of perjury,I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2. I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3. I am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,acquisition or abandonrp-• of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than inter st a d .ividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions on page 3. Sign Signature of 1111 Here U.S.person 10- Date► August 16, 2017 General Instructions •Form 1098(home mortgage interest),1098-E(student loan interest),1098-T (tuition) Section references are to the Internal Revenue Code unless otherwise noted. •Form 1099-C(canceled debt) Future developments.Information about developments affecting Form W-9(such •Form 1099-A(acquisition or abandonment of secured property) as legislation enacted after we release it)is at www.irs.gov/fw9. Use Form W-9 only if you are a U.S.person(including a resident alien),to Purpose of Form provide your correct TIN. An individual or entity(Form W-9 requester)who is required to file an information If you do not return Form W-9 to the requester with a TIN,you might be subject return with the IRS must obtain your correct taxpayer identification number(TIN) to backup withholding.See What is backup withholding?on page 2. which may be your social security number(SSN),individual taxpayer identification By signing the filled-out form,you: number(ITIN),adoption taxpayer identification number(ATIN),or employer 1.Certify that the TIN you are giving is correct(or you are waiting for a number identification number(EIN),to report on an information return the amount paid to to be issued), you,or other amount reportable on an information return.Examples of information returns include,but are not limited to,the following: 2.Certify that you are not subject to backup withholding,or •Form 1099-INT(interest earned or paid) 3.Claim exemption from backup withholding if you are a U.S.exempt payee.If •Form 1099 DIV(dividends,including those from stocks or mutual funds) applicable,you are also certifying that as a U.S.person,your allocable share of any partnership income from a U.S.trade or business is not subject to the •Form 1099-MISC(various types of income,prizes,awards,or gross proceeds) withholding tax on foreign partners'share of effectively connected income,and •Form 1099-B(stock or mutual fund sales and certain other transactions by 4.Certify that FATCA code(s)entered on this form(if any)indicating that you are brokers) exempt from the FATCA reporting,is correct.See What is FATCA reporting?on •Form 1099-S(proceeds from real estate transactions) page 2 for further information. •Form 1099-K(merchant card and third party network transactions) Cat.No.10231X Form W-9(Rev.12-2014). 16E 6 Co ler County Administrative Services Department Procurement Services Dvis an Attachment 7: Insurance and Bonding Requirements Insurance/Bond Type Required Limits 1. ® Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $100,000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability (Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability 4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor/ Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the ContractorNendor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 4. ® Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage, Owned/Non-owned/Hired;Automobile Included 5. ® Other insurance as ❑Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence [' Maritime Coverage (Jones Act)shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ® Professional Liability $1,000,000 Per Occurrence • $ 500,000 each claim and in the aggregate • $1,000,000 each claim and in the aggregate • $2,000,000 each claim and in the aggregate ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate 16E 6 ❑Valuable Papers Insurance $ Per Occurrence ❑ Employee Dishonesty/Crime $ Per Occurrence Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss Payee endorsement naming Collier County. 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. D Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as"A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty (30) Days Cancellation Notice required. RLC 7/7/2017 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Tetra Tech,Inc. Date August 16,2017 Vendor Signature ✓ — / Print Name Jonathan Burgiel Insurance Agency Aon Risk Solutions Agent Name Ann Whisenhunt Telephone Number 213.630.3270 17-7116 Disaster Recovery Consulting Services 31 16E 6 AC-G® DATE(M8/DD/ YY) 4,..../ CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Aon Risk Insurance Services West, Inc. (NC. o.Ext):PHONE (866) 283-7122 FAX No): (800) 363-0105 Los Angel es CA Office 707 Wilshire Boulevard E-MAIL Suite 2600 ADDRESS: Los Angeles CA 90017-0460 USA INSURER(S)AFFORDING COVERAGE NAIC 8 INSURED INSURER A: National Union Fire Ins CO of Pittsburgh 19445 Tetra Tech, Inc. INSURER B: The Insurance Co of the State of PA 19429 3475 E. Foothill Boulevard INSURER C: AIG Europe Limited AA1120841 Pasadena, CA 91107 USA INSURER 0: Lexington Insurance Company 19437 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MMIDDIYYYY` IMM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY GL6051604 10/01/2016 10/01/2017 EACH OCCURRENCE $2,000,000 CLAIMS-MADE I X I OCCUR DAMAGE TO RENTED $1,000,000 PREMISES(Ea occurrence) X Contractural Li ability MED EXP(Any one person) $10,000 X X,C,U PERSONAL&ADV INJURY $2,000,000 GE 'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 — POLICY I X I PRJECTO I X j LOC PRODUCTS-COMP/OP AGG $4,000,000 OTHER: A AUTOMOBILE LIABILITY CA3194511 10/01/2016 10/01/2017 COMBINED SINGLE LIMIT $2,000,000 (Ea accident) X ANY AUTO BODILY INJURY(Per person) ALL OWNED —SCHEDULED BODILY INJURY(Per accident) AUTOS AUTOS PROPERTY X HIRED AUTOS X NON-OWNED (Per accident)DAMAGE r—AUTOS C X UMBRELLALIAB X OCCUR TH1600053 10/01/2016 10/01/2017 EACH OCCURRENCE $5,000,000 EXCESS LIAR CLAIMS-MADE AGGREGATE $5,000,000 DED RETENTION B WORKERS COMPENSATION AND WC014629374 10/01/2016 10/01/2017 X STATUTEPER 0TH EMPLOYERS'LIABILITY YIN wc014629378 10/01/2016 10/01/2017 ANY PROPRIETOR/PARTNER/EXECUTIVE r�� 10/01/2016 10/01/2017 E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? I . I N/A wC014629379 (Mandatory in NH) WC014629380 10/01/2016 10/01/2017 E.L.DISEASE-EA EMPLOYEE $1,000,000 If y s,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 o Professional Liability 028182375 10/01/2015 10/01/2017 Each Claim $5,000,000 and Contractor's Aggregate $5,000,000 Pollution Liability DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required)Includes Stop Gap:OH,ND,WA,WY CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE Evidence of Insurance POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE REn ‘95Qndeetanas 9Q~4a0 W cgaa I ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD C 16E 6 EXHIBIT A FEDERAL CONTRACT PROVISIONS FEDERAL EMERGENCY MANAGEMENT AGENCY The supplemental conditions contained in this section are intended to cooperate with, to supplement, and to modify the general conditions and other specifications. In cases of disagreement with any other section of this contract, the Supplemental Conditions shall govern. Contractor means an entity that receives a contract. The services performed by the awarded Contractor shall be in compliance with all applicable grantor regulations/requirements, and additional requirements specified in this document. It shall be the awarded Contractor's responsibility to acquire and utilize the necessary manuals and guidelines that apply to the work required to complete this project. In general, 1) The contractor (including all subcontractors) must insert these contract provisions in each lower tier contracts(e.g. subcontract or sub-agreement); 2) The contractor (or subcontractor) must incorporate the applicable requirements of these contract provisions by reference for work done under any purchase orders, rental agreements and other agreements for supplies or services; 3) The prime contractor is responsible for compliance with these contract provisions by any subcontractor, lower-tier subcontractor or service provider. FCP-1 16E 6 EXHIBIT A FEDERAL CONTRACT PROVISIONS FEDERAL CONTRACT PROVISIONS 1. Conflict of Interest -This Contract/Work Order is subject to chapter 112, F.S. The vendor shall disclose the name of any officer, director, employee, or other agent who is also an employee of the State. Grantee shall also disclose the name of any State employee who owns, directly or indirectly, more than a five percent(5%) interest in the Contractor's company or its affiliates. 2. Discriminatory Vendors— (1) No person, on the grounds of race, creed, color, religion, national origin, age, gender, or disability, shall be excluded from participation in; be denied the proceeds or benefits of; or be otherwise subjected to discrimination in performance during the term of the contract. (2) Contractor shall disclose if they appear on the discriminatory vendor list. An entity or affiliate placed on the discriminatory vendor list pursuant to section 287.134, F.S. may not: 1) Submit a bid on an agreement to provide any goods or services to a public entity; 2) Submit a bid on an agreement with a public entity for the construction or repair of a public building or public work; 3)Submit bids on leases of real property to a public entity; or 4) Be awarded or perform work as a consultant under an agreement with any public entity; or transact business with any public entity. 3. Lobbying - No funds received pursuant to this Agreement may be expended for lobbying the Federal or State Legislature, the judicial branch, or a federal or state agency. The bidder or offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure 4. Record Retention —A. The contractor shall maintain and retain sufficient records demonstrating its compliance with the terms of the Agreement for a period of at least five (5) years after final payment is made and shall allow the County, the State, or its authorized representatives access to such records for audit purposes upon request. B. In the event of litigation or settlement of claims arising from the performance of this contract, in which case contractor agrees to maintain same until the County, the FEMA Administrator, the Comptroller General of the United States, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related to the litigation or settlement of claims 5. Diversity—All contracting and subcontracting opportunities afforded by this solicitation/contract embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State of Florida. Firms qualifying under this solicitation are encouraged to submit FCP-2 16E b EXHIBIT A FEDERAL CONTRACT PROVISIONS bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bid specification. These requirements apply to all bidders/offerors, including those who qualify as a Minority Business vendor. A list of minority owned firms that could be offered subcontracting opportunities may be obtained by contacting the Office of Supplier Diversity at(850) 487-0915. 6. Applicable Laws - The contractor shall comply with all applicable federal, state and local rules and regulations in providing services to the County. The contractor acknowledges that this requirement includes, but is not limited to, compliance with all applicable federal, state and local health and safety rules and regulations and that FEMA financial assistance may be used to fund the contract. As such, the contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. 7. Administrative, Contractual, or Legal Remedies - Unless otherwise provided in this contract, all claims, counter-claims, disputes and other matters in question between the local government and the contractor, arising out of or relating to this contract, or the breach of it, will be decided by arbitration, if the parties mutually agree, or in a Florida court of competent jurisdiction. 8. Termination for Cause and for Convenience - This contract may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this contract through no fault of the terminating party, provided that no termination may be effected unless the other party is given: (a) Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate; and (b) An opportunity for consultation with the terminating party prior to termination. This contract may be terminated in whole or in part in writing by the local government for its convenience, provided that the other party is afforded the same notice and consultation opportunity specified in I (a) above. If termination for default is effected by the local government, an equitable adjustment in the price for this contract shall be made, but no amount shall be allowed for anticipated profit on unperformed services or other work, and any payment due to the contractor at the time of termination may be adjusted to cover any additional costs to the local government because of the contractor's default. If termination for convenience is effected by the local government, the equitable adjustment shall include a reasonable profit for services or other work performed for which profit has not already been included in an invoice. For any termination, the equitable adjustment shall provide for payment to the contractor for services rendered and expenses incurred prior to receipt of the notice of intent to terminate, in addition to termination settlement costs reasonably incurred by the contractor relating to commitments (e.g., suppliers, subcontractors) which had become firm prior to receipt of the notice of intent to terminate. Upon receipt of a termination action under paragraphs (a) or (b) above, the contractor shall promptly discontinue all affected work (unless the notice directs otherwise) and deliver or otherwise make available to the local government all data, drawings, reports specifications, summaries and other such information, as may have been accumulated by the contractor in performing this contract, whether completed or in process. 9. Patents and Data- No reports, maps, or other documents produced in whole or in part under this contract shall be the subject of an application for copyright by or on behalf of the contractor. The grantor agency and the grantee shall possess all rights to invention or discovery, as well as rights in data which may arise as a result of the contractor's services. 10. Clean Air Act and Federal Water Pollution Control Act - (1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 FCP-3 16E 6 EXHIBIT A FEDERAL CONTRACT PROVISIONS U.S.C. § 7401 et seq. (2) The contractor agrees to comply with all applicable stndards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. (3) The contractor agrees to report each violation to the County and understands and agrees that the County will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (4) The contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FEMA. 11. Suspension and Debarment (1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3)This certification is a material representation of fact relied upon by the County. If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Florida Department of Emergency Management, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions." (5) The Contractor's debarment and suspension status will be validated by the County at the System for Award Management at wsnrwsarr. v and the State of Florida at titt„p.//dms.rr yflorid , om1bu inessioperations/stateipurch sin ,%vendor information. 12. Reporting - The contractor will provide any information required to comply with the grantor agency requirements and regulations pertaining to reporting. It is important that the contractor is aware of the reporting requirements of the County, as the Federal or State granting agency may require the contractor to provide certain information, documentation, and other reporting in order to satisfy reporting requirements to the granting agency. 13. Access to Records— (1) The contractor agrees to provide the County, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. (2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The contractor agrees to provide the FEMA Administrator or his authorized representatives' access to construction or other work sites pertaining to the work being completed under the contract." Pursuant to Section 20.055(5), F.S., the contractor will cooperate with the State of Florida's Inspector General in any investigation, audit, inspection, review, or hearing. 14. Energy Efficiency Standards - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. 15. DHS Seal, Logo, and Flags - "The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre-approval." 16. No Obligation by Federal Government-The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. FCP-4 16E 6 EXHIBIT A FEDERAL CONTRACT PROVISIONS 17. Program Fraud and False or Fraudulent Statements or Related Acts - The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract." 18. Recovered Materials — (1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA designated items unless the product cannot be acquired (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii)At a reasonable price. (2) Information about this requirement is available at EPA's Comprehensive Procurement Guidelines web site, http://www.epa.gov/cpg/. The list of EPA-designate items is available at http://www.epa.qov/cpp/products.htm. 19. Discriminatory Vendors List: In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 20. Inspector General Cooperation: The Parties agree to comply with Section 20.055(5), Florida Statutes, for the inspector general to have access to any records, data and other information deemed necessary to carry out his or her duties and incorporate into all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes. FCP-5 CC, 16 E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES GRANT CERTIFICATIONS AND ASSURANCES THE FOLLOWING DOCUMENTS NEED TO BE RETURNED WITH SOLICIATION DOCUMENTS 1. Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions 2. Certification regarding Lobbying 3. Conflict of Interest 4. Anticipated DBE, M/WBE or VETERAN Participation Statement 5. Opportunity List for Commodities and Contractual Services and Professional Consultant Services 6. Acknowledgement of Grant Terms and Conditions GCA-1 ^Y'i 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primary Covered Transactions (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State or local)with commission of any of the offenses enumerated in paragraph (I)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local)terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Jonathan Burgiel Disaster Recovery Consulting Services Name Project Name Vice President/Operations Manager RFP 17-7116 Title Project Number Tetra Tech,Inc. 95-4148514 Firm Tax ID Number 080106449 DUNS Number 2301 Lucien Way,Suite 120,Maitland,FL 32751 Str t Address, City, State, i ature C GCA-2 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Lobbying The undersigned Tetra Tech,Inc. (Vendor/Contractor) certifies, to the best of his or her knowledge and belief, that: (1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of the Legislature, an officer or employee of the judicial branch, or an employee of a State agency in connection with the awarding of any State contract, the making of any State grant, the making of any State loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any State contract, grant, loan, or cooperative agreement. (2) No grantee, nor its persons or affiliates, may employ any person or organization with funds received pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State agency. The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the cost for advertising, including production costs; postage; entertainment; and telephone and telegraph; and association dues. The provisions of this paragraph supplement the provisions of section 11.062, Florida Statutes, which is incorporated by reference into this solicitation, purchase order or contract. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The Vendor/Contractor, Tetra Tech,Inc. , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 11.062, Florida Statutes., apply to this certification and disclosure, if any. Jonathan Burgiel Name of Authorized Official Vice President/Operations Manager Title get.414--. a ,, Signature of Vendor/Contractor's Authorized Official August 16,2017 Date GCA-3 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Conflict of Interest Certification RFP 17-7116 Collier County Solicitation No. Jonathan Burgiel , hereby certify that to the best of my knowledge, neither I nor my spouse, dependent child, general partner, or any organization for which I am serving as an officer, director, trustee, general partner or employee, or any person or organization with whom I am negotiating or have an arrangement concerning prospective employment has a financial interest in this matter. I further certify to the best of my knowledge that this matter will not affect the financial interests of any member of my household. Also, to the best of my knowledge, no member of my household; no relative with whom I have a close relationship; no one with whom my spouse, parent or dependent child has or seeks employment; and no organization with which I am seeking a business relationship nor which I now serve actively or have served within the last year are parties or represent a party to the matter. I also acknowledge my responsibility to disclose the acquisition of any financial or personal interest as described above that would be affected by the matter, and to disclose any interest I, or anyone noted above, has in any person or organization that does become involved in, or is affected at a later date by,the conduct of this matter. Jonathan BurgielT�— Name Signature Vice President/Operations Manager August 16, 2017 Position Date Privacy Act Statement Title I of the Ethics in Government Act of 1978 (5 U.S.C. App.), Executive Order 12674 and 5 CFR Part 2634, Subpart I require the reporting of this information. The primary use of the information on this form is for review by officials of The Justice Department to determine compliance with applicable federal conflict of interest laws and regulations. Additional disclosures of the information on this report may be made: (1) to a federal, state or local law enforcement agency if the Justice Department becomes aware of a violation or potential violation of law or regulations; (2)to a court or party in a court or federal administrative proceeding if the government is a party or in order to comply with a judge-issued subpoena; (3)to a source when necessary to obtain information relevant to a conflict of interest investigation or decision; (4) to the National Archives and Records Administration or the General Services Administration in records management inspections; (5)to the Office of Management and Budget during legislative coordination on private relief legislation; and (6) in response to a request for discovery or for the appearance of a witness in a judicial or administrative proceeding, if the information is relevant to the subject matter. This confidential certification will not be disclosed to any requesting person unless authorized by law. See also the OGE/GOVT-2 executive branch-wide Privacy Act system of records. GCA-4 16E EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY ANTICIPATED DISADVANTAGED, MINORITY,WOMEN OR VETERAN PARTICIPATION STATEMENT Status.will be verified. UnvenfaOe statuses v.111 require the PRI/IE to either proivde a revised statement or provide source documentation that validates a statuF. A. PRIME VENDOR/CONTRACTOR INFORMATION PRIME NAME PRIME FED NUMBER CONTRACT DOLLAR AMOUNT TBD as this is a stand-by pre-positioned Tetra Tech,Inc. 95-4148514 contract. 15 THE PRIME A FLORIDA-CERTIFIED DISADVANTAGED, VETERAN v (. 5 THE ACTIVITY OF THIS CONTRACT._ MINORITY OR WOMEN BUSINESS ENTERPRISE? DBE V N CONSTRUCTION? IpflE/MBETWBEI OR HAVE A SMALL DISADVANTAGED BUSINESS SA CERTIFICATION FROM THE SMALL BUSINESS MBE? V N CONSULTATION? 0 ADMINISTRATION? A SERVICE DISABLED VETERAN 7 WBE? Y N OTHER? SUB SA? V N 5Th 5 SUBMIT.",ON A REVI5ION V F YES,REV'SION NUMBER B. IF PRIME HAS SUBCONTRACTOR OR SUPPLIER WHO IS A DISADVANTAGED MINORITY,.WOMEN-OWNED,SMALL BUSINESS CONCERN OR SERVICE DISABLED VETERAN,PRIME IS TO COMPLETE THIS NEXT SECTION OBE M/WBE SUBCONTRACTOR OR SUPPLIER TYPE OF WORK OR ETHNICITY CODE SUB/SUPPLIER PERCENT OF CONTRACT VETERAN NAME SPECIALTY (See Below) DOLLAR AMOUNT DOLLARS None TOTALS C. SECTION TO BE COMPLETED BY PRIME VENDOR/CONTRACTOR NAME OF SUBMITTER DATE TITLE OF SUBMITTER Betty Kamara August 16,2017 Contracts Manager EMAIL ADDRESS OF PRIME IS UBMITTER) TELEPHONE NUMBER FAX NO NUMBER betty.kamara@tetratech.com 321-441-8518 321-441-8501 NOTE:This information is used to track and report anticipated DBE or MBE participation in federally-funded contracts., The antiopated DBE or MBE amount is voluntary and will not become part of the contractual terms. This form must be submitted at time of response to a solicitation. If and when awarded a County contract,the prime will be asked to update the information for the grant compliance les. irTENETINDT,' CODt Slack American BA Hispanic American Native American NA Subcont,Asian American SAA Astan-Pacific American APA Non-Minority Women MAW Other:not of any cites group listed 0 SECTION TO BE COMPLETED BY COWER COUNTY DEPARTMENT NAME COWER CONTRACTI IFSIREP or PO/REDGRANT PROGRAM/CONTRACT ACCEPTED BY: DATE GCA-5 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES O,L,'O,1.7 ouNT'GqANT COMPLIANCE FORM 13ID OPPORTUNITY LIST FOR COMMODITIES AND CONTRACTUAL SERVICES AND PROFESSIONAL CONSULTANT SERVICES It is the policy of[oilier County that disadvantaged businesses and minority vendors,as dcf ned in the Code of Federal Regulations(CFR)or Florida Statutes(FS),must have the opportunity to participate or contracts with federal andlor state grant assistance. Prime Contractor/Prime consultant Tetra Tech,Inc. Address and Phone Number: 2301 Lucien Way,Suite 120,Maitland,FL 32751 Procurement Number/Advertisement Number: RFP 17-7116 The list below is intended to be a listing of firms that are,or attempting to,participate on the project numbered above.The list must include the firm bidding or quoting as prime,as well as subs and suppliers quoting for participation_ Prime contractors a rid consuitants must provide information for Numbers 1.2,3,and a,and,should provide any information they have for Numbers 3,6,7,and It.This form must be submitted with the bid package. 1. Federal Tax*Number: 95-4148514 6.fl DEE Z.' Annual Gioss IteceOts -- 2. Firm Name: Tetra Tech,Inc. LJ Non-DBE Less than 51 million 3. Phone Number: 321-441-8518 Between 51-5 million — 4, Address 2301 Lucien Way — Between$5-10 million — Suite 120 7 Subcontractor Between 510-15 million Maitland,FL 32751 - subcc mutant X More than 515 million — — 5. Year Firm Established. 1966 1. Federal Tax ID Number 22-1478099 6, Ill DBE 13 Annual Gross Receipts .—.... 2. Firm Name: CohnReznick Ei Non-DBE Less than$I million — 3. Phone Number. 301-280-5181Between 51-5 million — 4.Address 7501 Wisconsin AvenueBetween 55-10 million —. Suite 400E 7. subcontractor Between 510-15 million Bethesda,MD 20814 X subconsbitant X tqlore than$15 milion 5. Year Firm Established: 2012 --, 1..,Federal Tax It)Number e DEE S Annual Gross Receipts — _ 2. Firm Name N.:it-DBE Less than 51 million .-----. —..... 3. Phone Number Between 51-3 million — a.Address _ Between 5 5-10 million — , subcontractor Between 510-13 million — — Suf.:consultant More than 515 million — — 5. Year Firm Established: 1. Federal Tax ID Number: 6 — DEE 8,Annual Gross Receipts 2. Firm Name. — Non-DBE Less than 51 million 3. Phone Number: Between 51-3 million 4. Address Between$5-10 million ,--- —, 7 — SJontractor Between 510-1.5 million — Su:cc rLd illant More than 515 million 5. Year Firm Established 17L_F-\-0 16E 6 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Acknowledgement of Terms, Conditions and Grant Clauses Flow Down of Terms and Conditions from the Grant Agreement Subcontracts: If the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be available to the Department for review and approval. The vendor agrees to include in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations; and (iii) the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly report the subcontractor's progress in performing its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat. Certification On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identified in this solicitation document(s). Vendor/Contractor Name Tetra Tech,Inc Date August 16,2017 Authorized Signature -- Address 2301 Lucien Way,Suite 120,Maitland,FL 32751 Solicitation/Contract# RFP 17-7116 GCA-7 v ..� 16E Go 7ew County Email: brendabrilhart@colliergov.net Administrative Services Department Telephone: (239)252-8446 Procurement Senrces D visor FAX:(239)252-6697 ADDENDUM 1 Memorandum Date: August 4, 2017 From: Brenda Brilhart, Procurement Strategist To: Interested Bidders Subject: Addendum # 1 RFP 17-7116—Disaster Recovery Consulting Services The following clarifications are issued as an addendum identifying the following change (s) for the referenced solicitation: 1. Q: Will office space be provided to the selected contractor? Collier County can make "break-out room" space available for up to 10 individuals at the Emergency Operations Center without charge for a period not to exceed 60 days. Will office equipment and support be available? A: Collier County can provide wireless internet connectivity,and 5 landline phones in the Emergency Operations Center without charge for a period not to exceed 60 days. Computers will not be available. Color and Black and white printing,copying and color maps will be charged at the prevailing rate per copy of the County's leased copier equipment per page charge -payable net thirty(30)days. 2. Q: Page 35, #11 • How often would the vendor require coordination meetings? A: It is Collier County Emergency Management's desire that the vendor meet in March and July of each year jointly with all consortium members to review,evaluate and train on current and best practices as it relates to assembly and nuances of FEMA Project Worksheet data needs, current FEMA policies and concerns,and other topics of interest. A two(2) business day format is suggested at each visit in March and July whereby a joint half day session could occur for mutual concerns of all consortium members and the remaining 1.5 day would be available for each consortium member to have one on one meetings. 3. Q: Has the Consortium and/or county identified standard positions in order to compare rates with other vendors, i.e., Project Manager, Public Assistance Coordinator, Insurance Specialist, Environmental Engineer, Administrative, etc. If so, please provide. A: Collier County has not identified standard positions as this is a new effort by the County. 4. Q: Will the selected vendor mobilize to the Collier County EOC during disaster operations to begin planning for recovery operations? A: The County would reserve the right receive a quote and issue a task order to deploy before landfall if feasible or immediately following landfall at its discretion. 16E 6 5. Q: Will the selected firm conduct an assessment of existing PA recovery documents, i.e., plans, procedures, guidance? A: If the County chooses to have a firm review existing recovery documents or intervene in pending FEMA PW activity,including the current Fire Management Assistance Grant the County would request a quote for such services and issue a purchase order or task order for such work. There are no requirements to have the vendor(s)review current work at the present time without charge. It is assumed that the vendor(s) would like to meet with consortium members to discuss in general terms what recovery business processes are presently in place so a fast-start can be initiated at the next emergency event.Such assessment of the current business processes for the consortium would be at no-charge. 6. Q: Clarify what information is sought in the requirement to"describe contacts and relationships with your other clients and interaction with FEMA and state agencies". Page 6, Tab II,bullet seven. A: Collier County and its consortium members expressed concern that a large hurricane event would stretch the capabilities of most firms if they had multiple awards within the impacted region, thereby delaying services and expertise to Collier County and the consortium members. Demonstration that Collier County and the Consortium members would be a high priority client is preferred 7. Q: Please define"lead project staff". Is this the primary point of contact or any staff with supervisory responsibility or some other standard?Page 6, Tab III, bullet two? A: Collier County and the Consortium members as individual governmental units would be tasking and paying individually for services. Each governmental unit could assign a supervisory level staff liaison to address each project worksheet or related effort. 8. Has the Selection Committee been identified? Yes If so, does it include members of the"Consortium"? Yes If so, which ones? A: Currently,the members severing are from the City of Marco,Naples Airport Authority, Collier Mosquito Control District and Collier County Public Schools. 9. Q: Will a designated Selection Committee member contact proposer's references? A: Typically our Procurement Services staff will contact references. 10. Q: What is the county's definition of a"large disaster"?Page 5, Tab II, bullet four. A: It is our general experience that we sustain substantial residential and commercial structural damage and experience a storm surge greater than 7ft or winds at or near Category 3. 11. Is the "Consortium"a formal quasi-governmental entity with an independent board as defined by Florida Statues, Section 163.01 or is it an informal intralocal agreement?If it is a formal agreement could you provide a copy of the agreement filed with the County Clerk's office? Page 4, "Brief Description of Purchase" A: It is an informal agreement,and requires each individual agency/municipality to negotiate and execute contracts with the awarded firms. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. a4 Addendum 1 Acknowledged, Tetra Tech, Inc. g' ' ' M 16E 6 ACORO® DA E(M/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT AOn Risk Insurance Services West, Inc. NAME: ( LOS Angeles CA Office NN (866) 283-7122 C No.Ext): FAX (800 ) 363-0105 No): 707 wilshi re Boulevard E-MAIL Suite 2600 ADDRESS: Los Angeles CA 90017-0460 USA INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURER A: Lexington Insurance Company 19437 Tetra Tech, Inc. INSURER B: National Union Fire Ins Co of Pittsburgh 19445 1 5 Wacker Drive 37th Floor INSURER C: The Insurance Co of the State of PA 19429 Chicago IL 60606 USA INSURER D: American Home Assurance Co. 19380 INSURER E: AIG Europe Limited AA1120841 INSURER F: COVERAGES CERTIFICATE NUMBER:570063784534 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR ADDL SUER POLICY EFF POLICY EXP- LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD MM/DDIYYYYI LIMITS B X COMMERCIAL GENERAL LIABILITY GL7468716 10/01/2017 10/01/2018 EACH OCCURRENCE $2,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $1,000,000 X X,C,U Coverage MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 71 POLICY X PRO X LOC PRODUCTS-COMP/OPAGG $4,000,000 )ECT OTHER: B AUTOMOBILE LIABILITY CA4288055 10/01/2017 10/01/2018 COMBINED SINGLE LIMIT $2,000,000 (Ea accident) X ANY AUTO BODILY INJURY(Per person) OWNED —SCHEDULED BODILY INJURY(Per accident) AUTOS ONLY AUTOS HIRED AUTOS NON-OWNED PROPERTY DAMAGE ONLY _AUTOS ONLY (Per accident) E X UMBRELLA LIAB X OCCUR CSUSA1702199 10/01/2017 10/01/2018 EACH OCCURRENCE $5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000 DED X RETENTION$100,000 C WORKERS COMPENSATION AND wC014629496 10/01/2017 10/01/2018 x PERTUTE IORH- D EMPLOYERS'LIABILITY YIN wC014629497 10/01/2017 10/01/2018 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 C OFFICER/MEMBER EXCLUDED? I N I N I A wC014629498 10/01/2017 10/01/2018 C (Mandatory in NH) wC014629499 10/01/2017 10/01/2018 E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Professional Liability and 028182375 10/01/2017 10/01/2019 Each Claim $5,000,000 Contractor's Pollution Prof/Poll Li ab Aggregate $5,000,000 Liability SIR applies per policy terns & condi-ions DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE: Contract for Disaster Recovery Consulting Services, RFP No. 17-7116 Collier County Board of County Commissioners is included as Additional Insured for any and all work performed in Collier County under the referenced contract in accordance with the policy provisions of the General Liability and Automobile Liability policies. General Liability and Automobile Liability policies evidenced herein are Primary and Non-Contributory to other insurance available to an Additional Insured, but only in accordance with the policy's provisions. A Waiver of Subrogation is granted in favor of Collier County in accordance with the policy provisions of the General Liability, Automobile Liability, and workers' Compensation policies. Stop Gap Coverage for the following states: OH, ND, WA, WY. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE Collier County Board of County Commissioners EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE 3295 Tamiami Trail East POLICY PROVISIONS. Naples, FL 34112 AUTHORIZED REPRESENTATIVE moi' e...q n eggilffcJndlaaMeZ cJSt�veca Wet-L. ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 16E THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ENDORSEMENT This endorsement, effective 12:01 A.M. 10/01/2017 forms a part of Policy No. GL 746-87-16 LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE FIRST NAMED INSURED This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; 2. the First Named Insured is under an existing contractual obligation to notify a certificate holder when this policy is canceled (hereinafter, the "Certificate Holder(s)") and has provided to the Insurer, either directly or through its broker of record, the email address of a contact at each such entity; and 3. the Insurer received this information after the First Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice") via e-mail to each such Certificate Holders within 1 30 1 days after the First Named Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the First Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice, using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. The following Definitions apply to this endorsement: 1. First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2. Insurer means the insurance company shown in the header on the Declarations page of this policy. All other terms, conditions and exclusions shall remain the same. 107414 (03/11) 16E 6 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ENDORSEMENT This endorsement, effective 12:01 A.M. 10/01/2017 forms a part of Policy No. CA 428-80-55 LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE FIRST NAMED INSURED This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; 2. the First Named Insured is under an existing contractual obligation to notify a certificate holder when this policy is canceled (hereinafter, the "Certificate Holder(s)") and has provided to the Insurer, either directly or through its broker of record, the email address of a contact at each such entity; and 3. the Insurer received this informationafter the First Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice") via e-mail to each such Certificate Holders within F 30 1 days after the First Named Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the First Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice, using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. The following Definitions apply to this endorsement: 1. First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2. Insurer means the insurance company shown in the header on the Declarations page of this policy. All other terms, conditions and exclusions shall remain the same. 107414 (03/11) 16E 6 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below. (The following"attaching clause" need be completed only when this endorsement is issued subsequent to preparation of the policy). This endorsement, effective 12:01 AM 10/01/2017 forms a part of Policy No. we 014-62-9496 LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE NAMED INSURED (WORKERS' COMPENSATION ONLY) This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; 2. the Named Insured or, if applicable, any other employers named in Item 1 of the Information Page is under an existing contractual obligation to notify a certificate holder when this policy is canceled (hereinafter, the "Certificate Holder(s)") and the Named Insured has provided to the Insurer, either directly or through its broker of record, the email address of a contact at each such entity; and 3. the Insurer received this information after the Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice") via e-mail to each such Certificate Holders within 30 days after the Named Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice, using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. The following definitions apply to this endorsement: 1. Named Insured means the insured first named employer in Item 1 of the Information Page of this policy. 2. Insurer means the insurance company shown in the header on the Information Page of this policy. All other terms, conditions and exclusions shall remain the same. Ar"-" AUTHORIZED REPRESENTATIVE WC 99 00 56 (Ed. 04111) 16E THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below. (The following"attaching clause" need be completed only when this endorsement is issued subsequent to preparation of the policy). This endorsement, effective 12:01 AM 10/01/2017 forms a part of Policy No. WC 014-62-9497 LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE NAMED INSURED (WORKERS' COMPENSATION ONLY) This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; 2. the Named Insured or, if applicable, any other employers named in Item 1 of the Information Page is under an existing contractual obligation to notify a certificate holder when this policy is canceled (hereinafter, the "Certificate Holder(s)") and the Named Insured has provided to the Insurer, either directly or through its broker of record, the email address of a contact at each such entity; and 3. the Insurer received this information after the Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice") via e-mail to each such Certificate Holders within 30 days after the Named Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice, using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. The following definitions apply to this endorsement: 1. Named Insured means the insured first named employer in Item 1 of the Information Page of this policy. 2. Insurer means the insurance company shown in the header on the information Page of this policy. All other terms, conditions and exclusions shall remain the same. ASil‘CCLek AUTHORIZED REPRESENTATIVE WC 99 00 56 (Ed. 04/11) 16E 6 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below. (The following"attaching clause" need be completed only when this endorsement is issued subsequent to preparation of the policy). This endorsement, effective 12:01 AM 10/01/2017 forms a part of Policy No. wC 014-62-9498 LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE NAMED INSURED (WORKERS' COMPENSATION ONLY) This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; 2. the Named Insured or, if applicable, any other employers named in Item 1 of the Information Page is under an existing contractual obligation to notify a certificate holder when this policy is canceled (hereinafter, the "Certificate Holder(s)") and the Named Insured has provided to the Insurer, either directly or through its broker of record, the email address of a contact at each such entity; and 3. the Insurer received this information after the Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice") via e-mail to each such Certificate Holders within 30 days after the Named Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice, using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. The following definitions apply to this endorsement: 1. Named Insured means the insured first named employer in Item 1 of the Information Page of this policy. 2. Insurer means the insurance company shown in the header on the Information Page of this policy. All other terms, conditions and exclusions shall remain the same. AUTHORIZED REPRESENTATIVE WC 99 00 56 (Ed. 04/11) 16E 6 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below. (The following"attaching clause" need be completed only when this endorsement is issued subsequent to preparation of the policy). This endorsement, effective 12:01 AM 10/01/2017 forms a part of Policy No, WC 014-62-9499 LIMITED ADVICE OF CANCELLATION PROVIDED VIA E-MAIL TO ENTITIES OTHER THAN THE NAMED INSURED (WORKERS' COMPENSATION ONLY) This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; 2. the Named Insured or, if applicable, any other employers named in Item 1 of the Information Page is under an existing contractual obligation to notify a certificate holder when this policy is canceled (hereinafter, the "Certificate Holder(s)") and the Named Insured has provided to the Insurer, either directly or through its broker of record, the email address of a contact at each such entity; and 3. the Insurer received this information after the Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the Insurer, the Insurer will provide advice of cancellation (the "Advice") via e-mail to each such Certificate Holders within 30 days after the Named Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the Named Insured provides such information to the Insurer. Proof of the Insurer emailing the Advice, using the information provided by the First Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. The following definitions apply to this endorsement: 1. Named Insured means the insured first named employer in Item 1 of the Information Page of this policy. 2. Insurer means the insurance company shown in the header on the Information Page of this policy. All other terms, conditions and exclusions shall remain the same. AUTHORIZED REPRESENTATIVE WC 99 00 56 (Ed. 04/11)