Backup Documents 10/24/2017 Item #16D 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 0 3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk N/A N/A
2. County Attorney Office County Attorney Office
1D931 �
4. BCC Office Board of County
•
Commissioners 6 !� -0
4. Minutes and Records Clerk of Court's Office
9✓U) 101 (1 17 31Z�
5. Procurement Services Procurement Services
1
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Barbara Lance Contact Information 239-252-8998
Contact/ Department
Agenda Date Item was October 24,2017 V Agenda Item Number 16.D.3
Approved by the BCC
Type of Document Reinstate Amend,&Exten Number of Original �n
Attached Documents Attached
PO number or account N/A 15-6530 Architectural Disney&i,ocrates
number if document is Services
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable colu •• whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signa STAMP OK N/A
2. Does the document need to be sent to another agency for aditional si u res? If yes, N/A
provide the Contact Information(Name;Agency;Address;P • - on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be BL
signed by the Chaiiman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the BL
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's BL
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 10/24/2017 and all changes made during
the meeting have been incorporated in the attached document. The County A ••, , ,or
Attorney's Office has reviewed the changes,if applicable. ` .\,„=!
9. Initials of attorney verifying that the attached document is the version approved by the ;
BCC,all changes directed by the BCC have been made,and the document is ready for the ,a pk
Chairman's signature. i _ • &
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MEMORANDUM
Date: November 1, 2017
To: Barbara Lance for Adam Northrup,
Procurement Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Contract #15-6530 "Architectural Services"
Contractor: Disney & Associates, P.A.
Attached for your records is one (1) original of the referenced contract above,
(Item #16D3) adopted by the Board of County Commissioners on Tuesday,
October 24, 2017.
The Board's Minutes & Records Department has kept an original as part of the
Board's Official Records.
If you have any questions, please feel free to contact me at 252-7240.
Thank you.
Attachment
16 13 3'
STANDARD FORM
AGREEMENT TO REINSTATE,AMEND AND EXTEND
Contract#15-6530 "Architectural Services"
Professional Services Agreement
This Agreement to Reinstate, Amend and Extend is made and entered into on this 24th day
of October 2017,by and between the Board of County Commissioners for Collier County,Florida,
a political subdivision of the State of Florida(hereinafter referred to as"County")and DISNEY&
ASSOCIATES, P.A., authorized to do business in the State of Florida, whose business address is
1865 Veterans Park Dr., Suite 301,Naples,Florida 34109(hereinafter referred to as"Consultant"). i
WITNESSETH:
WHEREAS,on April 12,2016(Agenda Item 16D.8),the parties entered into a Professional
Services Agreement(the "Master Agreement"), identified as Contract#15-6530, for architectural
services for the renovation/expansion of the Immokalee Sports Complex Fitness Center (the
"Project"), a copy of which is attached hereto as Exhibit A; and
WHEREAS, the Master Agreement was amended via Change Order Number 1 on April
11,2017,to extend the original construction completion date to June 11,2017,due to grant funding
approval delays, a copy of which is attached hereto as Exhibit B; and
WHEREAS,the construction contract for the Project(Contract# 16-7029)provided for an
August 26, 2017 final Project completion date (a copy of which is attached hereto as Exhibit C)
but the Consultant's Master Agreement was not similarly extended to the new completion
deadline; and
WHEREAS,the parties inadvertently allowed the Master Agreement as amended above to
lapse without extending the Project completion date to allow the Consultant to be reimbursed for
services provided through the construction completion date; and
WHEREAS,the parties wish to reinstate the Master Agreement as amended and extend the
time for Consultant to complete the Project and fulfill its obligations and rS8ponsibilities
thereunder.
NOW THEREFORE, IN CONSIDERATION of the mutual covenants and provisions set
forth below,the parties agree as follows:
1. The Master Agreement as amended is hereby reinstated.
2. The Completion Date for the Project is hereby extended to August 26, 2017.
3. The County Manager is hereby authorized to further extend the Completion Date
for the Master Agreement by Change Order up to an additional 180 days. o ,-.,
'(t\II'lii
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4. Except as provided herein, all other terms and conditions of the Master Agreement
remain in full force and effect. If there is a conflict between the terms of this agreement and the
Master Agreement,the terms of this agreement shall prevail.
IN WITNESS WHEREOF, the undersigned have executed and delivered this Agreement
to Reinstate, Amend and Extend effective as of the date first above written.
DISNEY& ASSOCIATES, P.A.
Witnesses:
Alt �� /
Type/Print Name ype/Print ame and Ttle
1
54.
Typd/Print Name
ATTEST: , BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK,CLERK COLLIERY, FLORIDA
/"/
By: v By:
Attest as to Chairman's,Deputyl rk PENNY TA JAR, CHAI'.0 ' N
signature only,
A.._
eyed as to forjnland legality:
tt R. each
Deputy County Attorney
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