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Agenda 10/24/2017 Item #16E 610/24/2017 EXECUTIVE SUMMARY Recommendation to award RFP #17-7116 Disaster Recovery Consulting Services to multiple firms and terminate for convenience the emergency contracts with CDR Maguire, Inc. and Tidal Basin Government Consultant, Inc. OBJECTIVE: To secure the services of multiple consulting firms to assist the County in recovering from a disaster, including assistance with FEMA claim and re-imbursement processing. CONSIDERATIONS: The County’s Procurement Services Division issued a Request for Proposal (RFP) for Disaster Recovery Consulting Services under solicitation # 17-7116. The County posted the RFP on July 17, 2017, and 741 email notices were sent out and 84 packages were downloaded. On August 16, 2017, the County had received ten (10) proposals in response to that solicitation. The Selection Committee met on October 5, 2017 and recommended award to the top five (5) ranked firms in the following order: 1. CDR Maguire, Inc. 2. Disaster Strategies and Ideas Group, (DSI), LLC 3. Aptim Environmental and Infrastructure (APTIM) 4. Tetra Tech, Inc. 5. Tidal Basin Holdings, Inc. The County issued the solicitation on behalf of multiple Collier County Agencies, hereinafter called the “Consortium,” including but not limited to the Clerk of the Circuit Court, Supervisor of Elections, Tax Collector, Property Appraiser, Everglades City, Collier County District Schools, City of Naples, Naples Airport Authority, City of Marco Island, Collier County Sheriff’s Office (CCSO), and the Mosquito Control District. The Procurement Services Division will maintain an appropriate rotation of providers under this award that considers any unique expertise of each vendor as well as an order of use and dollar value. Purchase orders or Work orders will be issued to include the scope of services for each engagement. On September 26, 2017, (Agenda Item #16. E.23) the Board approved emergency proposals and purchase orders issued to CDR Maguire, Inc. and Tidal Basin Government Consultant, Inc. on September 13 th and 14th respectively. With the award of RFP #17-7116, staff believes that it is not in the best interest of the County to continue working under these emergency purchase orders. Therefore, staff recommends the termination of the emergency purchase orders for convenience (as outlined in Paragraph 18 of the Collier County Purchase Order Terms and Conditions) Agreement. The Terms and Conditions provide that the County may terminate the Purchase Order at any time upon thirty (30) days written notice to the consultants. Purchase orders to continue services related to recovery and reimbursement of expenditures related to Hurricane Irma will be issued under RFP #17-7116. FISCAL IMPACT: The cost for these services will be based upon the intensity and scope of each engagement and will be budgeted in individual divisional cost centers or under an emergency cost center. Historically, these services have been deemed eligible for FEMA reimbursement in the 65% to 75% range. The estimated fiscal impact of services related to Hurricane Ir ma is not to exceed a total of $500,000 for work under the emergency purchase orders and subsequent work under this RFP. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority 16.E.6 Packet Pg. 809 10/24/2017 vote for Board approval.-SRT GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. RECOMMENDATION: To award RFP #17-7116 for Disaster Recovery Consulting Services to CDR Maguire, Inc., Disaster Strategies and Ideas Group, (DSI), LLC, Aptim Envi ronmental and Infrastructure (APTIM), Tetra Tech, Inc., and Tidal Basin Holdings, Inc., authorize the Chair to execute the five Contracts, and terminate for convenience the emergency purchase orders to CDR Maguire, Inc. and Tidal Basin Government Consultant, Inc. Prepared by: Dan E. Summers, Director of Emergency Services ATTACHMENT(S) 1. RFP 17-7116 Solicitation (PDF) 2. 17-7116 Final Rank (PDF) 3. 17-7116 NORA (PDF) 4. [Linked]17-7116 CDR Maguire_Agreement_VendSign (PDF) 5. [Linked]17-7116-DSI Contract_VendSign (PDF) 6. [Linked]17-7116 Tidal Basin _Contract_VendSign (PDF) 7. [Linked]17-7116 Aptim_Agreement_VenSign (PDF) 8. [Linked]17-7116 Tetra Tech_Contract_VendorSign (002) (PDF) 16.E.6 Packet Pg. 810 10/24/2017 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.6 Doc ID: 3929 Item Summary: Recommendation to award RFP #17-7116 Disaster Recovery Consulting Services to multiple firms and terminate for convenience the emergency contracts with CDR Maguire, Inc. and Tidal Basin Government Consultant, Inc. Meeting Date: 10/24/2017 Prepared by: Title: Executive Secretary – Emergency Management Name: Kathy Heinrichsberg 10/12/2017 11:45 AM Submitted by: Title: Division Director - Bureau of Emer Svc – Emergency Management Name: Daniel Summers 10/12/2017 11:45 AM Approved By: Review: Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 10/12/2017 11:54 AM Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 10/12/2017 12:02 PM Procurement Services Brenda Brilhart Additional Reviewer Completed 10/12/2017 12:37 PM Emergency Management Daniel Summers Additional Reviewer Completed 10/17/2017 12:29 PM Procurement Services Ted Coyman Additional Reviewer Completed 10/17/2017 1:36 PM Administrative Services Department Len Price Level 2 Division Administrator Review Completed 10/17/2017 2:06 PM Grants Edmond Kushi Level 2 Grants Review Completed 10/17/2017 3:35 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/17/2017 3:45 PM Grants Therese Stanley Additional Reviewer Completed 10/17/2017 3:51 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/18/2017 8:49 AM County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 10/18/2017 9:00 AM Board of County Commissioners MaryJo Brock Meeting Pending 10/24/2017 9:00 AM 16.E.6 Packet Pg. 811 REQUEST FOR PROPOSAL COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS RFP 17-7116 Disaster Recovery Consulting Services Brenda Brilhart, Procurement Strategist (239) 252-8446 (Telephone) BrendaBrilhart@colliergov.net (Email) This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.E.6.a Packet Pg. 812 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) ADDENDUM 1 Memorandum Date: August 4, 2017 From: Brenda Brilhart, Procurement Strategist To: Interested Bidders Subject: Addendum # 1 RFP 17-7116 – Disaster Recovery Consulting Services The following clarifications are issued as an addendum identifying the following change (s) for the referenced solicitation: 1. Q: Will office space be provided to the selected contractor? Collier County can make “break-out room” space available for up to 10 individuals at the Emergency Operations Center without charge for a period not to exceed 60 days. Will office equipment and support be available? A: Collier County can provide wireless internet connectivity, and 5 landline phones in the Emergency Operations Center without charge for a period not to exceed 60 days. Computers will not be available. Color and Black and white printing, copying and color maps will be charged at the prevailing rate per copy of the County’s leased copier equipment per page charge - payable net thirty (30) days. 2. Q: Page 35, #11 • How often would the vendor require coordination meetings? A: It is Collier County Emergency Management’s desire that the vendor meet in March and July of each year jointly with all consortium members to review, evaluate and train on current and best practices as it relates to assembly and nuances of FEMA Project Worksheet data needs, current FEMA policies and concerns, and other topics of interest. A two (2) business day format is suggested at each visit in March and July whereby a joint half day session could occur for mutual concerns of all consortium members and the remaining 1.5 day would be available for each consortium member to have one on one meetings. 3. Q: Has the Consortium and/or county identified standard positions in order to compare rates with other vendors, i.e., Project Manager, Public Assistance Coordinator, Insurance Specialist, Environmental Engineer, Administrative, etc. If so, please provide. A: Collier County has not identified standard positions as this is a new effort by the County. 4. Q: Will the selected vendor mobilize to the Collier County EOC during disaster operations to begin planning for recovery operations? A: The County would reserve the right receive a quote and issue a task order to deploy before landfall if feasible or immediately following landfall at its discretion. Email: brendabrilhart@colliergov.net Telephone: (239) 252-8446 FAX: (239) 252-6697 16.E.6.a Packet Pg. 813 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 5. Q: Will the selected firm conduct an assessment of existing PA recovery documents, i.e., plans, procedures, guidance? A: If the County chooses to have a firm review existing recovery documents or intervene in pending FEMA PW activity, including the current Fire Management Assistance Grant the County would request a quote for such services and issue a purchase order or task order for such work. There are no requirements to have the vendor(s) review current work at the present time without charge. It is assumed that the vendor(s) would like to meet with consortium members to discuss in general terms what recovery business processes are presently in place so a fast-start can be initiated at the next emergency event. Such assessment of the current business processes for the consortium would be at no-charge. 6. Q: Clarify what information is sought in the requirement to “describe contacts and relationships with your other clients and interaction with FEMA and state agencies”. Page 6, Tab II, bullet seven. A: Collier County and its consortium members expressed concern that a large hurricane event would stretch the capabilities of most firms if they had multiple awards within the impacted region, thereby delaying services and expertise to Collier County and the consortium members. Demonstration that Collier County and the Consortium members would be a high priority client is preferred. 7. Q: Please define “lead project staff”. Is this the primary point of contact or any staff with supervisory responsibility or some other standard? Page 6, Tab III, bullet two? A: Collier County and the Consortium members as individual governmental units would be tasking and paying individually for services. Each governmental unit could assign a supervisory level staff liaison to address each project worksheet or related effort. 8. Has the Selection Committee been identified? Yes If so, does it include members of the “Consortium”? Yes If so, which ones? A: Currently, the members severing are from the City of Marco, Naples Airport Authority, Collier Mosquito Control District and Collier County Public Schools. 9. Q: Will a designated Selection Committee member contact proposer’s references? A: Typically our Procurement Services staff will contact references. 10. Q: What is the county’s definition of a “large disaster”? Page 5, Tab II, bullet four. A: It is our general experience that we sustain substantial residential and commercial structural damage and experience a storm surge greater than 7ft or winds at or near Category 3. 11. Is the “Consortium” a formal quasi-governmental entity with an independent board as defined by Florida Statues, Section 163.01 or is it an informal intralocal agreement? If it is a formal agreement could you provide a copy of the agreement filed with the County Clerk's office? Page 4, “Brief Description of Purchase” A: It is an informal agreement, and requires each individual agency/municipality to negotiate and execute contracts with the awarded firms. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. 16.E.6.a Packet Pg. 814 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 2 Table of Contents LEGAL NOTICE .................................................................................................................................................................. 3 EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT ........................................................................... 4 EXHIBIT II: GENERAL RFP INSTRUCTIONS .......................................................................................................................... 8 EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS ....................................................................11 EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP...........................................................................................14 ATTACHMENT 1: VENDOR’S NON-RESPONSE STATEMENT ...............................................................................................22 ATTACHMENT 2: VENDOR CHECK LIST .............................................................................................................................23 ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT ........................................................................................................24 ATTACHMENT 4: VENDOR DECLARATION STATEMENT ....................................................................................................25 ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION ...........................................................................................27 ATTACHMENT 6: VENDOR SUBSTITUTE W – 9 .................................................................................................................28 ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS ........................................................................................29 EXHIBIT A – Scope of Services EXHIBIT B – Granting Agency Provisions EXHIBIT C – Granting Agency Forms (provide in proposal at time of submittal) 16.E.6.a Packet Pg. 815 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 3 Legal Notice Sealed Proposals to provide Disaster Recovery consulting services will be received until 3:00 PM Naples local time, on August 16, 2017 on the Collier County Government, Procurement Services on line bidding system. RFP 17-7116 Disaster Recovery Consulting Services Services to be provided may include, but not be limited to the following: Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. A non-mandatory pre-proposal conference will be held on August 1, 2017, commencing promptly at 3:30 PM, and will be held in the Procurement Services Division Conference Room, Collier County Government, Procurement Services Division, 3295 Tamiami Trail E, Naples, FL 34112. A teleconference number will be made available upon request by emailing the Procurement Services at brendabrihart@colliergov.net All statements shall be made upon the official proposal form which may be obtained on the Collier County Procurement Services Division Online Bidding System website: www.colliergov.net/bid. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA, BY: /S/ Edward F. Coyman, Jr. Director, Procurement Services This Public Notice was posted July 17, 2017 on the Collier County Procurement Services Division website: www.colliergov.net/purchasing 16.E.6.a Packet Pg. 816 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 4 Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Bureau of Emergency Services (BES) Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Proposal (hereinafter, “RFP”) with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance, as amended. Brief Description of Purchase Collier County Board of County Commissioners, in conjunction with the Collier County Sheriff’s Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island hereinafter named “Consortium”, is requesting proposals for an – IDIQ ( indefinite delivery/indefinite quantity) Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federa l Procurement requirements review, etc. Detailed Scope of Work – See Exhibit A Term of Contract The County’s intent is to negotiate an agreement with multiple firms. The contract term, if an award(s) is/are made is intended to be for a five (5) year initial term with five (5) one (1) year renewal options. Prices shall remain firm for the initial term of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing struct ure. Projected Solicitation Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of the RFP process. Event Date Issue Solicitation Notice 7/17/2017 Last Date for Receipt of Written Questions 5:00 PM 8/9/17 Non Mandatory Pre-solicitation Meeting 3:30 PM 8/1/2017 Addendum Issued By 8/11/17 Solicitation Deadline Date and Time 3:00 PM 8/16/17 Vendor Presentations if Required TBD Response Format The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms and conditions of same, and all ordinances and policies of Collier County. The Vendor further agrees that if it is awarded a contract, the work will be performed in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the guidelines set forth in this RFP. Any portions of the proposal that do not comply with these 16.E.6.a Packet Pg. 817 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 5 guidelines must be so noted and explained in the Acceptance of Conditions section of the proposal. However, any proposal that contains such variances may be considered non- responsive. The items listed below shall be submitted with each proposal and should be submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a Vendor to include all listed items may result in the rejection of its proposal. Tab I: Cover Letter / Management Summary Provide a cover letter, signed by an authorized officer of the f irm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFP. Tab II: Firms Qualifications (30 points/10 Page Limit) In this tab, provide the following: • Provide an overview of the Firm’s history, capability and business ability relative to the County’s requirements. Not to exceed two (2) pages. • Describe your firm’s qualifications in providing disaster recovery and specifically FEMA reimbursement services. Include information on organizational structure. Include any special expertise which your firm has in working with FEMA regarding debris reimbursement and monitoring contracts. Provide your firm’s experience working with Florida Department of Transportation (FDOT) utilizing the Florida Highway Administration (FHWA) program for road reimbursement. Provide specific information on your experience working on disaster recovery reimbursement specific projects in Florida. • Provide a complete list of all government agencies for which you are currently providing, or have provided in the past, disaster recovery FEMA reimbursement services since 2012, and FHWA services. Indicate the dates (length) of service for the listed clients and specify the name, title, addresses and telephone number of individuals. The County may contact those clients for whom you have provided disaster recovery FEMA reimbursement services for further information concerning the services provided. • For specific large disasters that you may have been involved in handling the FEMA reimbursement for, or are still handling, e.g. Hurricane Katrina, provide information on the number of Project Worksheets handled, the number of employees put within the organization to complete the work, what pre-work was done to assist in completing the Project Worksheets, any special reimbursement issues resolved with FEMA, amount de-obligated with the State and FEMA and why, the amount of dollars recovered for the organization, success in any FEMA or State appeals, and experience with any FEMA and State audits. • Provide information related to your experience with any FEMA or State appeals. Provide the details as to the outcome, the duration of the appeal and any other related data. • Provide information related to your experience with FEMA and State audits. Provide the number of audits your firm has been involved with, the number of findings against the organization that the auditors identified; if the findings were significant and overall what they found and the duration of the audits. • Describe contacts and relationships with your other clients and interaction with FEMA and State Agencies. Include FHWA experience. 16.E.6.a Packet Pg. 818 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 6 Tab III: Specialized Expertise of Team Members (25 points\10 Page Limit) • Provide a list of individuals who will be assigned (on site) to the disaster recovery reimbursement service engagement with the County and their specific roles. Include summary resumes of the individual to reflect their experience and education, particularly as they relate to the firm’s engagements since 2008. Identify the primary contact who will be actively engaged in serving the account and identify the current client workload of this individual by counties, cities, special districts, and other as may apply. • If lead project staff members are to be changed, request must be made in writing and pre - approved by Consortium. • Provide the number of employees who serve in Florida who would be available during normal business times versus during time of emergency or disaster. Describe the experience that these types of employees have in working with FEMA and the State in handling the documentation required for receiving reimbursement, e.g. Project Worksheets, in resolving reimbursement issues, and dealing with FEMA and State appeals, and audits. • Describe the training that your employees have had regarding FEMA and FHWA grant rules and guidelines, State pass-through grant rules for reimbursement, debris recovery reimbursement, and any further training for reimbursement. • Describe if your employees are full time employees or contracted employees. Tab IV: Technical Approach (20 points/10 Page Limit) • Provide a description of the firm’s general approach to the proposed scope of services to include team organization, staff assignments, schedules, quality assurance and accountability. • How would you provide service if multiple nearby counties were in need. Ex: Lee County plus Collier. • Provide relevant availability guidelines and/or the average time between request for meetings and actual attendance for current clients. Discuss the availability of the primary contact relative to current and future client workload. Include for each individual the estimated number of hours that will be contributed to this project and in what capacity they would serve on this project. Include information on supervisory personnel. • Describe the amount of time and ability that your firm would be able to devote to Collier County to research the current process of how our organization is seeking federal reimbursement and how that process could be streamlined, as well as how we can better prepare before a loss to document a claim. • Provide website and/or portal with details for status to worksheets. • Describe how your firm would include public adjusting and include coordinating with each applicant’s Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. Tab V: Cost of Services to the County (15 points/10 Page Limit) • The cost of the proposal shall reflect an hourly rate for pre-disaster assistance and an hourly rate for all post-disaster. The proposed hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. The County will not reimburse the consultant for travel, overhead, operational or other related costs. • The county will not pay the consultant for services unless pre-disaster assistance is requested or a disaster has occurred and requires assistance to request reimbursement from FEMA and/or another agency. • Provide examples (if any) where you have recovered all or part of your fees from FEMA. 16.E.6.a Packet Pg. 819 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 7 Tab VI: References (10 points) In order for the vendor to be awarded any points for this tab, the County requests that the vendor submits three (3) references from clients whose projects are of a similar nature to this solicitation as a part of their proposal. Information provided for each client shall include the following: • Client name, address and email address and telephone number. • Description of services provided. • Time period of the project or contract; briefly describe if project met or exceeded the schedule outlined • Client’s contact reference name, email and current telephone number. • Dollar value of project; briefly describe if the completed project met, or came under budget. Tab VIl: Acceptance of Conditions Indicate any exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in this RFP. If no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee consideration, depending on the extent of the exception(s). Such determination shall be at the sole discretion of the County and Selection Committee. Tab VIIl: Required Form Submittals • Attachment 2: Vendor Check List • Attachment 3: Conflict of Interest Affidavit • Attachment 4: Vendor Declaration Statement • Attachment 5: Affidavit for Claiming Status as a Local Business • Attachment 6: Immigration Affidavit Certification • Attachment 7: Vendor Substitute W-9 • Attachment 8: Insurance and Bonding Requirements • Other: Grant Forms Proposal Selection Committee and Evaluation Factors The County Manager shall appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab II, Firms Qualifications 30 Tab III, Specialized Expertise of Team Members 25 Tab IV, Technical Approach 20 Tab V, Cost of Services 15 Tab VI, References 10 TOTAL 100 Tie Breaker: In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four (24) months prior to the RFP submittal deadline. Payment information will be retrieved from the County’s financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process. In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at least three (3) witnesses. 16.E.6.a Packet Pg. 820 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 8 Exhibit II: General RFP Instructions 1. Questions Direct questions related to this RFP to the Collier County Procurement Services Division Online Bidding System website: www.colliergov.net/bid. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Procurement Services Division Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. 2. Pre-Proposal Conference The purpose of the pre-proposal conference is to allow an open forum for discussion and questioning with County staff regarding this RFP with all prospective Vendors having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of this RFP as an addendum. All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre-proposal conference for this solicitation. If this pre-proposal conference is denoted as “mandatory”, prospective Vendors must be present in order to submit a proposal response. 3. Compliance with the RFP Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. 4. Ambiguity, Conflict, or Other Errors in the RFP It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Procurement Strategist will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Procurement Services Division. 5. Proposal, Presentation and Protest Costs The County will not be liable in any way for any costs incurred by any Vendor in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. 6. Delivery of Proposals All proposals are to be uploaded on the County’s on line bidding system (www.colliergov.net/bid) before 3:00 PM, Naples local time, on or before August 16, 2017. 7. Validity of Proposals No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to the County prior to the time set for the closing of Proposals. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process. 16.E.6.a Packet Pg. 821 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 9 8. Evaluation of Proposals The County’s procedure for selecting is as follows: 1. The County Manager or designee shall appoint a selection committee to review all proposals submitted. 2. The Request for Proposal is issued. 3. Subsequent to the receipt closing date for the proposals, the Procurement professional will review the proposals received and verify each proposal to determine if it minimally responds to the requirements of the published RFP. 4. Selection committee meetings will be open to the public and the Procurement professional will publicly post prior notice of such meeting(s) on the County’s Procurement Services Internet site. 5. Prior to the first meeting (Organization Meeting) of the selection committee. At the initial organization meeting, the selection committee members will receive instructions, the submitted proposals, and establish the next selection committee meeting date and time. After the first meeting, the Procurement professional will publically announce all subsequent committee meeting dates and times. The subsequent meeting dates and times will be posted with at least one (1) day advanced notice. 6. Selection committee members will independently review and score each proposal based on the evaluation criteria stated in the RFP using the Individual Selection Committee Score and Rank Form and prepare comments for discussion at the next meeting. The Individual Selection Committee Score and Rank Form is merely a tool to assist the selection committee member in their review of the proposals. 7. At the scheduled selection meeting, the members will present their independent findings/ conclusions/comments based on their reading and interpretation of the materials presented to each other, and may ask questions of one another. The Committee reserves the right to shortlist and may request presentations or demonstrations prior to ranking. In any of the selection committee meeting deliberations, by consensus, members may request to invite proposers in to clarify their proposals, ask for additional information, present materials, interview, ask questions, etc. The members may consider any and all information obtained through this method in formulating their individual scoring and subsequent selection committee overall ranking and final ranking. 8. The Selection Committee may elect to shortlist and have oral presentations, and may ask for demonstrations. 9. The selection committee members will individually rank order each proposer. Collier County selection committee members may consider all the material submitted by the Proposer and other information Collier County may obtain to determine whether the Proposer is capable of and has a history of successfully completing projects of this type, including, without limitation, additional information Collier County may request, clarification of proposer information, public comments, and/or additional credit information. 10. Once the individual ranking has been completed, the Procurement professional will direct selection committee members to read their individual ranking publically. The Procurement professional will record individual rankings on the Final Ranking Sheet which will mathematically compile into an overall selection committee rank of proposers. 11. The selection committee’s overall rank of firms in order of preference (from highest beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the Procurement Strategist. By final consensus, and having used all information presented (proposal, presentation, references, etc.), the selection committee members will create a final ranking and staff will subsequently enter into negotiations. Award of the contract is dependent upon the successful and full execution of a mutually agreed contract, pending the final approval by the Board of County Commissioners. 16.E.6.a Packet Pg. 822 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 10 The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, and/or amendments as it may deem appropriate. Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Vendor nor obligates the County in any manner. Acceptance of the proposal does not guarantee issuance of any other governmental approvals. Proposals which include provisions requiring the granting of zoning variances shall not be considered. 9. References The County reserves the right to contact any and all references pertaining to this solicitation and related proposal. 10. Acceptance or Rejection of Proposals The right is reserved by the County to waive any irregularities in any proposal, to reject any or all proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and the County of Collier. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. In the event of default of the successful Vendor, or their refusal to enter into the Collier County contract, the County reserves the right to accept the proposal of the second ranked firm or to re-advertise using the same or revised documentation, at its sole discretion. 12. Reserved Rights Collier County reserves the right in any solicitation to accept or reject any or all bids, proposals or offers; to waive minor irregularities and technicalities; or to request resubmission. Also, Collier County reserves the right to accept all or any part of any bid, proposal, or offer, and to increase or decrease quantities to meet additional or reduced requirements of Collier County. Notwithstanding any other provisions of this Article, if none or only one responsive and responsible bid or proposal is received following any solicitation, the County Manager, or designee, reserves the right to reject all bids, proposals or offers and to negotiate with any responsible providers to secure the best terms and conditions in the sole interest of the County unless otherwise provided by law. 16.E.6.a Packet Pg. 823 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 11 Exhibit III: Collier County Purchase Order Terms and Conditions 1. Offer This offer is subject to cancellation by the COUNTY without notice if not accepted by VENDOR within fourteen (14) days of issuance. 2. Acceptance and Confirmation This Purchase Order (including all documents attached to or referenced therein) constitutes the entire agreement between the parties, unless otherwise specifically noted by the COUNTY on the face of this Purchase Order. Each delivery of goods and/or services received by the COUNTY from VENDOR shall be deemed to be upon the terms and conditions contained in this Purchase Order. No additional terms may be added and Purchase Order may not be changed except by written instrument executed by the COUNTY. VENDOR is deemed to be on notice that the COUNTY objects to any additional or different terms and conditions contained in any acknowledgment, invoice or other communication from VENDOR, notwithstanding the COUNTY’S acceptance or payment for any delivery of goods and/or services, or any similar act by VENDOR. 3. Inspection All goods and/or services delivered hereunder shall be received subject to the COUNTY’S inspection and approval and payment therefore shall not constitute acceptance. All payments are subject to adjustment for shortage or rejection. All defective or nonconforming goods will be returned pursuant to VENDOR'S instruction at VENDOR’S expense. To the extent that a purchase order requires a series of performances by VENDOR, the COUNTY prospectively reserves the right to cancel the entire remainder of the Purchase Order if goods and/or services provided early in the term of the Purchase Order are non-conforming or otherwise rejected by the COUNTY. 4. Shipping and Invoices a) All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise specifically stated in this Purchase Order. Unless otherwise provided in Purchase Order, no invoices shall be issued nor payments made prior to delivery. Unless freight and other charges are itemized, any discount will be taken on the full amount of invoice. c) All shipments of goods scheduled on the same day via the same route must be consolidated. Each shipping container must be consecutively numbered and marked to show this Purchase Order number. The container and Purchase Order numbers must be indicated on bill of lading. Packing slips must show Purchase Order number and must be included on each package of less than container load (LCL) shipments and/or with each car load of equipment. The COUNTY reserves the right to refuse or return any shipment or equipment at VENDOR’S expense that is not marked with Purchase Order numbers. VENDOR agrees to declare to the carrier the value of any shipment made under this Purchase Order and the full invoice value of such shipment. d) All invoices must contain the Purchase Order number and any other specific information as identified on the Purchase Order. Discounts of prompt payment will be computed from the date of receipt of goods or from date of receipt of invoices, whichever is later. Payment will be made upon receipt of a proper invoice and in compliance with Chapter 218, Fla. Stats., otherwise known as the “Local Government Prompt Payment Act,” and, pursuant to the Board of County Commissioners Purchasing Policy. 5. Time Is Of the Essence Time for delivery of goods or performance of services under this Purchase Order is of the essence. Failure of VENDOR to meet delivery schedules or deliver within a reasonable time, as interpreted by the COUNTY in its sole judgment, shall entitle the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees to reimburse the COUNTY for any expenses incurred in enforcing its rights. VENDOR further agrees that undiscovered delivery of nonconforming goods and/or services is not a waiver of the COUNTY’S right to insist upon further compliance with all specifications. 6. Changes The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such change 16.E.6.a Packet Pg. 824 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 12 increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitable adjustment in the price and/or delivery schedule will be negotiated by the COUNTY and VENDOR. Notwithstanding the foregoing, VENDOR has an affirmative obligation to give notice if the changes will decrease costs. Any claims for adjustment by VENDOR must be made within thirty (30) days from the date the change is ordered or within such additional period of time as may be agreed upon by the parties. 7. Warranties VENDOR expressly warrants that the goods and/or services covered by this Purchase Order will conform to the specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and will be of satisfactory material and quality production, free from defects and sufficient for the purpose intended. Goods shall be delivered free from any security interest or other lien, encumbrance or claim of any third party. These warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY. 8. Statutory Conformity Goods and services provided pursuant to this Purchase Order, and their production and transportation shall conform to all applicable laws, including but not limited to the Occupational Health and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as well as any law or regulation noted on the face of the Purchase Order. 9. Advertising No VENDOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with the COUNTY for goods and/or services, or appropriate or make use of the COUNTY’S name or other identifying marks or property without the prior written consent of the COUNTY’S Purchasing Department. 10. Indemnification VENDOR shall indemnify and hold harmless the COUNTY from any and all claims, including claims of negligence, costs and expenses, including but not limited to attorneys' fees, arising from, caused by or related to the injury or death of any person (including but not limited to employees and agents of VENDOR in the performance of their duties or otherwise), or damage to property (including property of the COUNTY or other persons), which arise out of or are incident to the goods and/or services to be provided hereunder. 11. Warranty of Non-Infringement VENDOR represents and warrants that all goods sold or services performed under this Purchase Order are: a) in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret; and c) do not constitute unfair competition. VENDOR shall indemnify and hold harmless the COUNTY from and against any and all claims, including claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim, suit or proceeding alleging that the COUNTY’S use of the goods and/or services provided under this Purchase Order are inconsistent with VENDOR'S representations and warranties in section 11 (a). If any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur, VENDOR may, at the COUNTY’S option, procure for the COUNTY the right to continue using the goods or services, or replace or modify the goods or services so that they become non-infringing, (without any material degradation in performance, quality, functionality or additional cost to the COUNTY). 12. Insurance Requirements The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers authorized or eligible to write policies in the State of Florida. 13. Compliance with Laws In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non-exhaustive example, this shall include the American with Disabilities Act and all prohibitions against discrimination on the basis of race, religion, sex creed, national origin, handicap, marital status, or veterans’ status. Further, VENDOR acknowledges and without exception or stipulation shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et 16.E.6.a Packet Pg. 825 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 13 seq. and regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. Any breach of this provision may be regarded by the COUNTY as a material and substantial breach of the contract arising from this Purchase Order. 14. Force Majeure Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resulting from any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of nature. When VENDOR has knowledge of any actual or potential force majeure or other conditions which will delay or threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice thereof, including all relevant information with respects to what steps VENDOR is taking to complete delivery of the goods and/or services to the COUNTY. 15. Assignment VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written consent of the COUNTY. Any assignment made without such consent shall be deemed void. 16. Taxes Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida Statutes, Chapter 212), and from federal excise tax. 17. Annual Appropriations The COUNTY’S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of such breach and VENDOR has failed to cure within 10 days of receipt of such notice. 19. General a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth Judicial Circuit in and for Collier County, Florida b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR shall not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be deemed a waiver of any subsequent default by VENDOR. c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for notice by written notice complying with the requirements of this section. d) The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers, employees and authorized persons. e) In the event of any conflict between or among the terms of any Contract Documents related to this Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order. To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of the Contract Documents, the provisions of the Terms and/or Conditions that are most favorable to the County and/or provide the greatest protection to the County shall govern. 16.E.6.a Packet Pg. 826 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 14 Exhibit IV: Additional Terms and Conditions for RFP 1. Insurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County’s separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify “For any and all work performed on behalf of Collier County.” The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests’ provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self -insured retentions or deductibles will be Vendor’s sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. 16.E.6.a Packet Pg. 827 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 15 Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 2. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 3. Additional Items and/or Services Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Procurement Ordinance. 4. County’s Right to Inspect The County or its authorized Agent shall have the right to inspect the Vendor’s facilities/project site during and after each work assignment the Vendor is performing. 5. Vendor Performance Evaluation The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement. 6. Additional Terms and Conditions of Contract Collier County has developed standard contracts/agreements, approved by the Board of County Commissioners (BCC). The resultant contract(s) may include purchase or work orders issued under one, or any combination of price methodologies by the County’s project manager. The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Vendor. The County’s project manager shall coordinate with the Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 7. Payment Method Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor’s invoices must include: 16.E.6.a Packet Pg. 828 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 16 • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County’s purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk’s Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerk@collierclerk.com. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of “laches” as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt Payment Act.” Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 8. Environmental Health and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor’s work operations. This provision is non-negotiable by any department and/or Vendor. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 9. Licenses The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract 16.E.6.a Packet Pg. 829 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 17 documents. Failure on the part of any Vendor to submit the required documentation may be grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain “active” in Collier County. If you have questions regarding professional licenses contact the Contractor Licensing at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses, please contact the Tax Collector’s Office at (239) 252-2477. 10. Principals/Collusion By submission of this Proposal the undersigned, as Vendor, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud. 11. Relation of County It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally responsible for any negligence on the part of said Vendor, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. 12. Termination Should the Contractor be found to have failed to perform services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. In the event that the award of this solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board’s Procurement Ordinance. 13. Lobbying All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be lobbied, either individually or collectively about a project for which a firm has submitted a Proposal. Firms and their agents are not to contact members of the County Commission for such purpos es as meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final Board approval, no firm or their agent shall contact any other employee of Collier County in reference to this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. 14. Public Records Compliance Florida Public Records Law Chapter 119, including specifically those contractual requirements in 119.0701(2)(a)-(b) as follows: 16.E.6.a Packet Pg. 830 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 18 IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for ret aining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. 15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 16. Single Proposal Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub - consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub - consultant to any other firm or firms submitting under the same RFP. All submittals in violation of t his requirement will be deemed non-responsive and rejected from further consideration. 17. Survivability The Consultant agrees that any Purchase Order that extends beyond the expiration date of the original Solicitation 17-7116 will survive and remain subject to the terms and conditions of that 16.E.6.a Packet Pg. 831 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 19 Agreement until the completion or termination of this Purchase Order. 18. Protest Procedures With respect to a protest of the terms, conditions and specifications contained in a solicitation, including any provisions governing the methods for evaluation of bids, proposals or replies, awarding contracts, reserving rights for further negotiation or modifying or amending any contract, the protesting party shall file a notice of intent to protest within three (3) days, excluding weekends and County holidays, after the first publication, whether by posting or formal advertisement of the solicitation. The formal written protest shall be filed within five (5) days of the date the notice of intent is filed. Formal protests of the terms, conditions and specifications shall contain all of the information required for the Procurement Services Director, to render a decision on the formal protest and determine whether postponement of the bid opening or proposal/response closing time is appropriate. The Procurement Services Director's decision shall be considered final and conclusive unless the protesting party files an appeal of the Procurement Services Director's decision. Any actual bidder or respondent to who desires to protest a recommended contract award shall submit a notice of intent to protest to the Procurement Services Director within three (3) calendar days, excluding weekends and County holidays, from the date of the initial posting of the recommended award. All formal protests with respect to a recommended contract award shall be submitted in writing to the Procurement Services Director for a decision. Said protests shall be submitted within five (5) calendar days, excluding weekends and County holidays, from the date that the notice of intent to protest is received by the Procurement Services Director, and accompanied by the required fee. Complete form and instructions for formal protest are set forth in Section 23 of Collier County Ordinance 2017-08. The protesting party must have standing as defined by established Florida case law to maintain a protest. 19. Public Entity Crime A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 20. Security and Background Checks The Contractor is required to comply with County Ordinance as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. 16.E.6.a Packet Pg. 832 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 20 All of Contractor’s employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor’s business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the vendor is responsible for all costs. 21. Conflict of Interest Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 22. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 23. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet- based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Procurement Services Division an executed affidavit certifying 16.E.6.a Packet Pg. 833 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 21 they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the Bidder/Vendor does not comply with providing the acceptable E-Verify evidence and the executed affidavit the bidder’s / vendor’s proposal may be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the “Exceptions to the program” clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor’s responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 16.E.6.a Packet Pg. 834 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 22 Attachment 1: Vendor’s Non-Response Statement The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicat e the reason(s) by checking the item(s) listed below and return this form via email or mail to Collier County Government, Procurement Services Division, 3295 Tamiami Trail E, Naples, FL 34112. We are not responding to Solicitation RFP 17-7116 Disaster Recovery Consulting Services for the following reason(s): Services requested not available through our company. Our firm could not meet specifications/scope of work. Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.) Project is too small. Insufficient time allowed for preparation of response. Incorrect address used. Please correct mailing address: ___________________________________________________________________________ _____________________________________________________________________________ _______________________________________________________________________ Other reason(s):_____________________________________________________________ _____________________________________________________________________________ _________________________________________________________________________ ___________________________________________________________________________ Name of Firm: ________________________________________________________ Address: ________________________________________________________ City, State, Zip: ________________________________________________________ Telephone: ________________________________________________________ Email: ________________________________________________________ Representative Signature: ________________________________________________________ Representative Name: _______________________________________ Date ____________ 16.E.6.a Packet Pg. 835 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 23 Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: The Proposal has been signed. All applicable forms have been signed and included, along with licenses to complete the requirements of the project. Any addenda have been signed and included. Name of Firm: ________________________________________________________ Address: ________________________________________________________ City, State, Zip: ________________________________________________________ Telephone: ________________________________________________________ Email: ________________________________________________________ Representative Signature: ________________________________________________________ Representative Name: _____________________________________ Date ______________ 16.E.6.a Packet Pg. 836 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 24 Attachment 3: Conflict of Interest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with: RFP 17-7116 Disaster Recovery Consulting Services does not pose an organizational conflict as described by one of the three categories below: Biased ground rules – The firm has not set the “ground rules” for affiliated past or current Collier County project identified above (e.g., writing a procurement’s statement of work, specifications, or performing systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my firm. Impaired objectivity – The firm has not performed work on an affiliated past or current Collier County project identified above to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor’s ability to render impartial advice to the government. Unequal access to information – The firm has not had access to nonpublic information as part of its performance of a Collier County project identified above which may have provided the contractor (or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor / consultant must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and, 2. Indicate if the information produced was obtained as a matter of public record (in the “sunshine”) or through non-public (not in the “sunshine”) conversation (s), meeting(s), document(s) and/or other means. 3. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. Firm: ____________________________________________________________________________________ Signature and Date:_________________________________________________________________________ Print Name: _______________________________________________________________________________ Title of Signatory: __________________________________________________________________________ State of_____________________________________ County of ____________________________________ SUBSCRIBED AND SWORN to before me this ____________ day of __________________, 20__________, by _______________________________________________, who is personally known to me to be the ________________________________________ for the Firm, OR who produced the following identification ________________________________________. __________________________________________________________ _____________________________ Notary Public Commission Expiration 16.E.6.a Packet Pg. 837 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 25 Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: RFP 17-7116 Disaster Recovery Consulting Services Dear Commissioners: The undersigned, as Contractor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Contractor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal p ertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced RFP 17-7116 Disaster Recovery Consulting Services . (Proposal Continued on Next Page) 16.E.6.a Packet Pg. 838 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 26 PROPOSAL CONTINUED IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _____ day of _____________, 20 in the County of _______________, in the State of _____________. Firm’s Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number: Federal Tax Identification Number CCR # or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title: Additional Contact Information Send payments to: (required if different from above) Company name used as payee Contact name: Title: Address: City, State, ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State, ZIP Telephone: _________________________________ Email _________________________________ 16.E.6.a Packet Pg. 839 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 27 Attachment 5: Immigration Affidavit Certification Solicitation: RFP 17-7116 Disaster Recovery Consulting Services This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB’s) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly completed E - Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E -Verify program, may deem the Vendor / Bidder’s proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act (“INA”). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor’s / Bidder’s proposal. Company Name ____________________________________________________________________ Print Name Title _______________________ Signature Date _______________________ State of ___________________ County of _________________ The foregoing instrument was signed and acknowledged before me this ____day of __________, 20___, by _______________________________ who has produced _____________________________ as identification. (Print or Type Name) (Type of Identification and Number) _____________________________________ Notary Public Signature _____________________________________ Printed Name of Notary Public _____________________________________ Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. 16.E.6.a Packet Pg. 840 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 28 Attachment 6: Vendor Substitute W – 9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (includin g social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name ___________________________________________________________________________________ (as shown on income tax return) Business Name ___________________________________________________________________________________ (if different from taxpayer name) Address ____________________________________ City _______________________________________________ State ______________________________________ Zip ________________________________________________ Telephone __________________ FAX ______________________ Email __________________________________ Order Information Address ___________________________________ Remit / Payment Information Address ____________________________________________ City __________ State ________ Zip ___________ City _____________ State _________ Zip ______________ FAX ______________________________________ Email _____________________________________ FAX ______________________________________________ Email _____________________________________________ 2. Company Status (check only one) Individual / Sole Proprietor Corporation Partnership Tax Exempt (Federal income tax-exempt entity under Internal Revenue Service guidelines IRC 501 (c) 3) Limited Liability Company Enter the tax classification (D = Disregarded Entity, C = Corporation, P = Partnership) 3. Taxpayer Identification Number (for tax reporting purposes only) Federal Tax Identification Number (TIN) _______________________________________________________________ (Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature ___________________________________________________________ Date _________________________________ Title _______________________________________________________________ Phone Number ________________________ 16.E.6.a Packet Pg. 841 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) Attachment 7: Insurance and Bonding Requirements Insurance / Bond Type Required Limits 1. Worker’s Compensation Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements 2. Employer’s Liability $100,000 single limit per occurrence 3. Commercial General Liability (Occurrence Form) patterned after the current ISO form Bodily Injury and Property Damage $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Inju ry Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability 4. Indemnification To the maximum extent permitted by Florida law, the Contractor/ Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This sec tion does not pertain to any incident arising from the sole negligence of Collier County. 4. Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included 5. Other insurance as noted: Watercraft $ __________ Per Occurrence United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ __________ Per Occurrence Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ __________ Per Occurrence Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ __________ Per Occurrence Pollution $ __________ Per Occurrence Professional Liability $1,000,000 Per Occurrence • $ 500,000 each claim and in the aggregate • $1,000,000 each claim and in the aggregate • $2,000,000 each claim and in the aggregate Professional Liability $__________ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate 16.E.6.a Packet Pg. 842 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 30 Valuable Papers Insurance $__________ Per Occurrence Employee Dishonesty / Crime $__________ Per Occurrence Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss Payee endorsement naming Collier County. 6. Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers’ check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. Performance and Payment Bonds For projects in excess of $200,000, bonds shall be submitted with the executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as “A-“ or better as to general policy holders rating and Class V or higher rating as to finan cial size category and the amount required shall not exceed 5% of the reported policy holders’ surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insura nce meeting the required insurance provisions. 9. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. Thirty (30) Days Cancellation Notice required. RLC 7/7/2017 ______________________________________________________________________________________________ Vendor’s Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm _______________________________________ Date ____________________________ Vendor Signature _________________________________________________________________________ Print Name _________________________________________________________________________ Insurance Agency _________________________________________________________________________ Agent Name _______________________________________ Telephone Number _________________ 16.E.6.a Packet Pg. 843 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 32 RFP 17-7116 Standby Disaster Response & Recovery Support Services Scope of Work, Specifications and Response Format As requested by the Collier County Bureau of Emergency Services Division (BES) (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Proposal (hereinafter, “RFP”) in conjunction with other Collier County agencies, with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County Divisions and consortium once awarded according to the Board of County Commissioners Procurement Ordinance, as amended. Brief Description of Purchase Collier County Board of County Commissioners, in conjunction with the Collier County Sheriff’s Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island hereinafter named “Consortium”, is requesting proposals for an – IDIQ ( indefinite delivery/indefinite quantity) Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement r equirements review, etc. Background Permanent population of Collier County is 348,877 (2014. During “peak winter season” population of Collier County increases 30-40 percent. Collier County contains approximately a total area of 2,305 square miles, of which 1,998 square miles is land and 307 square miles is water. It is the largest county in Florida by land area and fourth largest by total area. Detailed Scope of Work The successful proposer will assume responsibility as an independent contractor for the development and submission of FEMA grant applications and the management of all such disaster-related grants, including but not limited to, Fire Management Assistance Grants (FMAG). The awarded contractor(s) will be required to follow the code of Federal Regulations, as it relates to procurement and scope of services as amended and updated. This will include working with federal agencies, state agencies, and several departments within Collier County, including but not limited to recurrent and direct involvement with Office of Management and Budget, Emergency Management, Sheriff’s Office, Collier County District Schools, City of Naples, Naples Airport Authority, and City of Marco Island henceforth referred to as the consortium. Some of the services the successful proposers may be asked to perform include, but are not limited to the following: 1. Participate annually in WebEOC training with Emergency Services and have staff available to locate on site at the EOC as needed. 2. Provide Public Adjuster construction claims consulting. Such efforts may include re-construction estimation, bid document preparation and construction and budget oversight. 16.E.6.a Packet Pg. 844 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 33 3. Provide grant management advice to the Consortium members related to FEMA, Federal, or State agency pass-through grants. The successful proposer will review the County’s and or Consortium members’ current record-keeping strategy for documentation. The successful proposer may be required to provide the County with pre-disaster assistance in an effort to assess what requirements are needed within the consortium to prepare for gathering the needed expenditure data, assign required disaster liaison, and/or any other pre-disaster preparation that may be required. Proposer will assist the affected departments and consortium members to develop a standard guideline as part of their emergency plans on how reimbursement expenditures are recorded, what type of documentation should be maintained, and provide any other associated services that may be directly related to support recovery costs and reimbursement from appropriate agencies. 4. File the initial Request for Public Assistance (RPA) after the initial disaster (event) within the deadline time period. Meet all stated deadlines to meet FEMA and the State’s required timelines to recover full reimbursement. 5. Meet with FEMA Representative and the State Public Assistance Coordinator for the Initial Kickoff Meeting to discuss what the County’s and or Consortium member’s initial disaster related damages and expenditures appear to be. Review the procedures and follow-up processes required to support full reimbursement and or grant funding. 6. Review contracts, advise the Consortium on the establishment of contracts for contingency services and supplies and advise on the scope of work development for said contracts, review the portfolio disaster vendor list, purchasing documentation and union agreements. Prepare any required supporting documentation that must accompany the Project Worksheets, including working with the Consortium members to gather details related to employee fringe benefits, overtime, etc. for labor rates to provide to FEMA. 7. Work with appropriate consortium members to assist the FEMA, Federal or State Agency in providing the necessary information, e.g. insurance policies, personnel policies, as requested by those or other agencies to complete necessary documentation for reimbursement and or grant application. Research as necessary to complete all forms. 8. Assist the affected consortium in compiling their initial damage assessments if requested for all expenditures, both in force account and permanent damages, including labor, equipment, materials, contract, rental equipment and all FEMA reimbursement categories. and so on. 9. Assist the affected consortium in completing the appropriate documentation required for federal and state reimbursement, and the submittal of all eligible expenditures for small and large projects to the appropriate agencies, and within the required deadline. 10. Provide assistance to determine if any eligible damages or expenses have not been quantified and presented for reimbursement. 11. Assist in tracking all project documentation submitted and following any outstanding expenditure(s) to ensure that all eligible expenditures are credited through submitted reimbursements. Ensure that the consortium understands why certain expenditures were de-obligated, if any. Track all expenditures and reimbursements to maintain high quality reconciliations of monies expended by the department and or consortium members and submitted for reimbursements versus those actually received. 12. Provide copies of all documentation transacted for reimbursement on behalf of the department, both electronically and hard copy to Collier County OMB or designee for its activity and to the appropr iate departments to the members of the consortium. Offer the consortium any project management design and/or coordination ideas that may result in cost savings, efficiencies, or increased reimbursement. 13. Assist the consortium, to provide all necessary backup documentation, e.g. invoices equipment usage documents, etc. that will garner full reimbursement or grant eligibility. The documentation submitted for reimbursement must withstand a FEMA or Federal or State audit and State Emergency Management audit, and the successful proposer will have to support the work for which they are assisting the consortium. 14. Assist with any special documentation and requirements to receive reimbursement under the FHWA program working with the Florida Department of Transportation (FDOT) and consortium. 16.E.6.a Packet Pg. 845 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 34 15. Assist the specialized FEMA teams as they become necessary in the process. Specialized beach renourishment FEMA teams may be assigned to Collier County to review the reimbursement in this particular area. The successful proposer would work with this team as necessary to assist in getting reimbursement for the County. The successful proposer may have to work with the Army Corps of Engineers, other Federal agencies along with other State agencies to receive reimbursement. 16. Maintain records of all the documentation provided by the County and or Consortium submitted to any outside agency for reimbursement and provide the County/Consortium with said copies upon request at any point in the process. 17. Once all projects are complete and reimbursement has been drawn down for eligible costs, the successful proposer would assist with final preparations with the State of Florida and FEMA or federal agencies for final inspections and the closeout process for large and small projects. The successful proposer would participate in the exit conferences with the County, State, and FEMA agencies. 18. The successful proposer must be available to assist with any requests for audit information by any source. 19. If any disputes arise between the consortium and FEMA and/or the State, the successful proposer will assist the consortium in strategizing and writing the appeals. 20. The successful proposer must be able to have a team available from the start of the disaster reimbursement process to the closeout process for the consortium. This includes any time accounted for if an appeal is requested by the consortium. 21. Provide miscellaneous services not otherwise described, but which the consortium may require during the course of the Agreement, or any other tasks associated with FEMA and FHWA grant management or documentation reimbursement process as requested by the consortium. 22. The successful proposer will also provide the consortium members with a final report that will summarize the total reimbursement requested, total expenditures by Project Worksheet, and any special circumstances. Additionally, reporting requirements include FHWA reimbursement, total number of Project Worksheets, total reimbursement requested by Category type, total reimbursement requested by small or large project, and any other relevant data. 23. This scope of work does include public adjusting and will include coordinating with each applicant’s Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. 24. Provide assistance with Florida Division of Emergency Management Bureau of Recovery Public Assistance document coordination, meetings and project worksheet ammendments. It is the intent of this consortium to award to multiple firms, with the option to pro cure services from all awarded consultants as needed. Work assignments will be made by requesting a proposal from one or more Firms and the issuance of a Purchase Order for the assigned Task. The Consortium reserves the right to assign all or portions of the work to one or more firms. Each Agency within the Consortium will have an assigned point of contact person. 16.E.6.a Packet Pg. 846 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) 17-7116 Disaster Recovery Consulting Services 35 EXHBIT B – GRANTING AGENCY PROVISIONS Provided in Separate File 16.E.6.a Packet Pg. 847 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) EXHIBIT A FEDERAL CONTRACT PROVISIONS FCP-1 FEDERAL EMERGENCY MANAGEMENT AGENCY The supplemental conditions contained in this section are intended to cooperate with, to supplement, and to modify the general conditions and other specifications. In cases of disagreement with any other section of this contract, the Supplemental Conditions shall govern. Contractor means an entity that receives a contract. The services performed by the awarded Contractor shall be in compliance with all applicable grantor regulations/requirements, and additional requirements specified in this document. It shall be the awarded Contractor’s responsibility to acquire and utilize the necessary manuals and guidelines that apply to the work required to complete this project. In general, 1) The contractor (including all subcontractors) must insert these contract provisions in each lower tier contracts ( e.g. subcontract or sub-agreement); 2) The contractor (or subcontractor) must incorporate the applicable requirements of these contract provisions by reference for work done under any purchase orders, rental agreements and other agreements for supplies or services; 3) The prime contractor is responsible for compliance with these contract provisions by any subcontractor, lower-tier subcontractor or service provider. 16.E.6.a Packet Pg. 848 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) EXHIBIT A FEDERAL CONTRACT PROVISIONS FCP-2 FEDERAL CONTRACT PROVISIONS 1.Conflict of Interest - This Contract/Work Order is subject to chapter 112, F.S. The vendor shall disclose the name of any officer, director, employee, or other agent who is also an employee of the State. Grantee shall also disclose the name of any State employee who owns, directly or indirectly, more than a five percent (5%) interest in the Contractor’s company or its affiliates. 2.Discriminatory Vendors – (1) No person, on the grounds of race, creed, color, religion, national origin, age, gender, or disability, shall be excluded from participation in; be denied the proceeds or benefits of; or be otherwise subjected to discrimination in performance during the term of the contract. (2) Contractor shall disclose if they appear on the discriminatory vendor list. An entity or affiliate placed on the discriminatory vendor list pursuant to section 287.134, F.S. may not: 1) Submit a bid on an agreement to provide any goods or services to a public entity; 2) Submit a bid on an agreement with a public entity for the construction or repair of a public building or public work; 3)Submit bids on leases of real property to a public entity; or 4) Be awarded or perform work as a consultant under an agreement with any public entity; or transact business with any public entity. 3.Lobbying - No funds received pursuant to this Agreement may be expended for lobbying the Federal or State Legislature, the judicial branch, or a federal or state agency. The bidder or offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure 4.Record Retention – A. The contractor shall maintain and retain sufficient records demonstrating its compliance with the terms of the Agreement for a period of at least five (5) years after final payment is made and shall allow the County, the State, or its authorized representatives access to such records for audit purposes upon request. B. In the event of litigation or settlement of claims arising from the performance of this contract, in which case contractor agrees to maintain same until the County, the FEMA Administrator, the Comptroller General of the United States, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related to the litigation or settlement of claims 5.Diversity – All contracting and subcontracting opportunities afforded by this solicitation/contract embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State of Florida. Firms qualifying under this solicitation are encouraged to submit 16.E.6.a Packet Pg. 849 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) EXHIBIT A FEDERAL CONTRACT PROVISIONS FCP-3 bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bid specification. These requirements apply to all bidders/offerors, including those who qualify as a Minority Business vendor. A list of minority owned firms that could be offered subcontracting opportunities may be obtained by contacting the Office of Supplier Diversity at (850) 487-0915. 6.Applicable Laws - The contractor shall comply with all applicable federal, state and local rules and regulations in providing services to the County. The contractor acknowledges that this requirement includes, but is not limited to, compliance with all applicable federal, state and local health and safety rules and regulations and that FEMA financial assistance may be used to fund the contract. As such, the contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. 7.Administrative, Contractual, or Legal Remedies - Unless otherwise provided in this contract, all claims, counter-claims, disputes and other matters in question between the local government and the contractor, arising out of or relating to this contract, or the breach of it, will be decided by arbitration, if the parties mutually agree, or in a Florida court of competent jurisdiction. 8.Termination for Cause and for Convenience - This contract may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this contract through no fault of the terminating party, provided that no termination may be effected unless the other party is given: (a) Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate; and (b) An opportunity for consultation with the terminating party prior to termination. This contract may be terminated in whole or in part in writing by the local government for its convenience, provided that the other party is afforded the same notice and consultation opportunity specified in l (a) above. If termination for default is effected by the local government, an equitable adjustment in the price for this contract shall be made, but no amount shall be allowed for anticipated profit on unperformed services or other work, and any payment due to the contractor at the time of termination may be adjusted to cover any additional costs to the local government because of the contractor’s default. If termination for co nvenience is effected by the local government, the equitable adjustment shall include a reasonable profit for services or other work performed for which profit has not already been included in an invoice. For any termination, the equitable adjustment shall provide for payment to the contractor for services rendered and expenses incurr ed prior to receipt of the notice of intent to terminate, in addition to termination settlement costs reasonably incurred by the contractor relating to commitments (e.g., suppliers, subcontractors) which had become firm prior to receipt of the notice of intent to terminate. Upon receipt of a termination action under paragraphs (a) or (b) above, the contractor shall promptly discontinue all affected work (unless the notice directs otherwise) and deliver or otherwise make available to the local government all data, drawings, reports specifications, summaries and other such information, as may have been accumulated by the contractor in performing this contract, whether completed or in process. 9.Patents and Data - No reports, maps, or other documents produced in whole or in part under this contract shall be the subject of an application for copyright by or on behalf of the contractor. The grantor agency and the grantee shall possess all rights to invention or discovery, as well as rights in data which may arise as a result of the contractor’s services. 10.Clean Air Act and Federal Water Pollution Control Act - (1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 16.E.6.a Packet Pg. 850 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) EXHIBIT A FEDERAL CONTRACT PROVISIONS FCP-4 U.S.C. § 7401 et seq. (2) The contractor agrees to comply with all applicable stndards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. (3) The contractor agrees to report each violation to the County and understands and agrees that the County will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (4) The contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FEMA. 11.Suspension and Debarment (1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by the County. If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Florida Department of Emergency Management, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.” (5) The Contractor’s debarment and suspension status will be validated by the County at the System for Award Management at www.sam.gov and the State of Florida at http://dms.myflorida.com/business/operations/state/purchasing/ vendor information. 12.Reporting - The contractor will provide any information required to comply with the grantor agency requirements and regulations pertaining to reporting. It is important that the contractor is aware of the reporting requirements of the County, as the Federal or State granting agency may require the contractor to provide certain information, documentation, and other reporting in order to satisfy reporting requirements to the granting agency. 13.Access to Records – (1) The contractor agrees to provide the County, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. (2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The contractor agrees to provide the FEMA Administrator or his authorized representatives’ access to construction or other work sites pertaining to the work being completed under the contract.” Pursuant to Section 20.055(5), F.S., the contractor will cooperate with the State of Florida’s Inspector General in any investigation, audit, inspection, review, or hearing. 14.Energy Efficiency Standards - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. 15.DHS Seal, Logo, and Flags - “The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre- approval.” 16.No Obligation by Federal Government - The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. 16.E.6.a Packet Pg. 851 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) EXHIBIT A FEDERAL CONTRACT PROVISIONS FCP-5 17.Program Fraud and False or Fraudulent Statements or Related Acts - The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor’s actions pertaining to this contract.” 18.Recovered Materials – (1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA designated items unless the product cannot be acquired (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii) At a reasonable price. (2) Information about this requirement is available at EPA's Comprehensive Procurement Guidelines web site, http://www.epa.gov/cpg/. The list of EPA-designate items is available at http://www.epa.gov/cpg/products.htm. 19.Discriminatory Vendors List: In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 20.Inspector General Cooperation: The Parties agree to comply with Section 20.055(5), Florida Statutes, for the inspector general to have access to any records, data and other information deemed necessary to carry out his or her duties and incorporate into all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes. 16.E.6.a Packet Pg. 852 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES GCA - 1 GRANT CERTIFICATIONS AND ASSURANCES THE FOLLOWING DOCUMENTS NEED TO BE RETURNED WITH SOLICIATION DOCUMENTS 1.Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions 2.Certification regarding Lobbying 3.Conflict of Interest 4.Anticipated DBE, M/WBE or VETERAN Participation Statement 5.Opportunity List for Commodities and Contractual Services and Professional Consultant Services 6.Acknowledgement of Grant Terms and Conditions 16.E.6.a Packet Pg. 853 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES GCA - 2 COLLIER COUNTY Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primary Covered Transactions (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (l)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. __________________________ ________________________________________ Name Project Name __________________________ ________________________________________ Title Project Number __________________________ ________________________________________ Firm Tax ID Number ________________________________________ DUNS Number _________________________________________________________________________ Street Address, City, State, Zip __________________________________ Signature 16.E.6.a Packet Pg. 854 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES GCA - 3 COLLIER COUNTY Certification Regarding Lobbying The undersigned ___________________________________ (Vendor/ Contractor) certifies, to the best of his or her knowledge and belief, that: (1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of the Legislature, an officer or employee of the judicial branch, or an employee of a State agency in connection with the awarding of any State contract, the making of any State grant, the making of any State loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any State contract, grant, loan, or cooperative agreement. (2) No grantee, nor its persons or affiliates, may employ any person or organization with funds received pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State agency. The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the cost for advertising, including production costs; postage; entertainment; and telephone and telegraph; and association dues. The provisions of this paragraph supplement the provisions of section 11.062, Florida Statutes, which is incorporated by reference into this solicitation, purchase order or contract. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The Vendor/Contractor, _______________________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 11.062, Florida Statutes., apply to this certification and disclosure, if any. Name of Authorized Official Title Signature of Vendor/Contractor's Authorized Official Date 16.E.6.a Packet Pg. 855 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES GCA - 4 COLLIER COUNTY Conflict of Interest Certification _______________________ Collier County Solicitation No. I, ________________________________________, hereby certify that to the best of my knowledge, neither I nor my spouse, dependent child, general partner, or any organization for which I am serving as an officer, director, trustee, general partner or employee, or any person or organization with whom I am negotiating or have an arrangement concerning prospective employment has a financial interest in this matter. I further certify to the best of my knowledge that this matter will not affect the financial interests of any member of my household. Also, to the best of my knowledge, no member of my household; no relative with whom I have a close relationship; no one with whom my spouse, parent or dependent child has or seeks employment; and no organization with which I am seeking a business relationship nor which I now serve actively or have served within the last year are parties or represent a party to the matter. I also acknowledge my responsibility to disclose the acquisition of any financial or personal interest as described above that would be affected by the matter, and to disclose any interest I, or anyone noted above, has in any person or organization that does become involved in, or is affected at a later date by, the conduct of this matter. Name Signature Position Date Privacy Act Statement Title I of the Ethics in Government Act of 1978 (5 U.S.C. App.), Executive Order 12674 and 5 CFR Part 2634, Subpart I require the reporting of this information. The primary use of the information on this form is for review by officials of The Justice Department to determine compliance with applicable federal conflict of interest laws and regulations. Additional disclosures of the information on this report may be made: (1) to a federal, state or local law enforcement agency if the Justice Department becomes aware of a violation or potential violation of law or regulations; (2) to a court or party in a court or federal administrative proceeding if the government is a party or in order to comply with a judge-issued subpoena; (3) to a source when necessary to obtain information relevant to a conflict of interest investigation or decision; (4) to the National Archives and Records Administration or the General Services Administration in records management inspections; (5) to the Office of Management and Budget during legislative coordination on private relief legislation; and (6) in response to a request for discovery or for the appearance of a witness in a judicial or administrative proceeding, if the information is relevant to the subject matter. This confidential certification will not be disclosed to any requesting person unless authorized by law. See also the OGE/GOVT-2 executive branch-wide Privacy Act system of records. 16.E.6.a Packet Pg. 856 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES GCA - 5 16.E.6.a Packet Pg. 857 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES GCA - 6 16.E.6.a Packet Pg. 858 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES GCA - 7 COLLIER COUNTY Acknowledgement of Terms, Conditions and Grant Clauses Flow Down of Terms and Conditions from the Grant Agreement Subcontracts: If the vendor subcontracts any of the work required under this Agreement, a cop y of the signed subcontract must be available to the Department for review and approval. The vendor agrees to include in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor’s performance of work under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly report the subcontractor’s progress in performing its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat. Certification On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identified in this solicitation document(s). Vendor/Contractor Name ______________________________ Date __________________ Authorized Signature ___________________________________________________________ Address _____________________________________________________________________ Solicitation/Contract # ____________________________ 16.E.6.a Packet Pg. 859 Attachment: RFP 17-7116 Solicitation (3929 : RFP Disaster Recovery Consulting Services) Selection Committee Scoring Sheet (STEP 1) RPS #: 17-7116 Title: Disaster Recovery Consulting Services Name of Firm Dan Summers Jed Secory Michael Cox Norris Langley Patrick Linn Total Scores Final Rank CDR Maguire, Inc 1 1 2 1 6 11 1 Disaster, Strategies, and Ideas Group (DSI), LLC 6 5 1 5 1 18 2 Aptim Environmental & Infrastructure, Inc. (APTIM)4 4 9 2 5 24 3 Tetra Tech, Inc.5 2 8 6 3 24 4 Tidal Basin Holdings, Inc.2 9 6 7 2 26 5 Ch2M Hill Engineers, Inc.7 3 5 3 9 27 6 DMS Disaster Consultants 8 6 3 4 7 28 7 Wheeler Emergency Management Consulting EMC 10 8 4 8 4 34 8 Witt O'Brien's LLC 3 7 7 9 8 34 9 The LSH Group, LLC 9 10 10 10 10 49 10 Procurement Professional Brenda Brilhart, Procurement Strategist 10/5/2017 Step 1: Upon direction by the Procurement professional, the individual selection committee member should provide their scoring of the proposals. Step 2: The procurement professional will review the mathematically tabulated scores determine if consensus is reached. Step 3: The Committee by consensus will determine the number of proposers to bring back for oral presentations. Page 1 of 1 16.E.6.b Packet Pg. 860 Attachment: 17-7116 Final Rank (3929 : RFP Disaster Recovery Consulting Services) 16.E.6.c Packet Pg. 861 Attachment: 17-7116 NORA (3929 : RFP Disaster Recovery Consulting Services) A G R E E M E N T 17-7116 for Disaster Recovery Consulting Services THIS AGREEMENT, made and entered into on this day of _ by and between CDR Maguire, Inc., authorized to do business in the State of Florida, business address is P.O. Box 771750, Miami, Florida 33177, (the "Consultant") and County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: 2017, whose Collier 1, AGREEMENT TERM. The Agreement shall be for a five (5) year period, commencing on Date of Board award and terminating five (5) years from that date or until all outstanding Purchase Orders issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Consultant, renew the Agreement under all of the terms and conditions contained in this Agreement for five (5) additional one (1) year periods. The County shall give the Consultant written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Consultant written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The County, in conjunction with the Collier County Sheriff's Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island, including but not limited to the Clerk of the Circuit Court, Supervisor of Elections, Tax Collector, Property Appraiser, Everglades City, hereinafter named "Consortium", may obtain services under this Agreement. The Consultant shall commence the services for the County upon the issuance of a Notice to Proceed attached with Consultant's not -to -exceed proposal. 3. STATEMENT OF WORK. The Board of County Commissioners deemed five (5) firms to be qualified and awarded an Agreement to each firm. Each awardee will enter into an Agreement to Disaster Recovery Consultant services on an as -needed basis as may be required by the County in accordance the terms and conditions set forth in Exhibit B - Request for Proposal (RFP) #17-7116 "Disaster Recovery Consulting Services" Scope of Services, including Grant and FEMA exhibits and addendum, and Exhibit Yagc 1 of` 13 #17-7118 & Disasler Recovery Consulting Services CDR Maaulre, inr- C - Consultant's proposal, referred to herein and attached hereto to the Agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 3,1 The County, in conjunction with the Collier County Sheriff's Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island, including but not limited to the Clerk of the Circuit Court, Supervisor of Elections, Tax Collector, Property Appraiser, Everglades City, hereinafter named "Consortium", may obtain services under this Agreement. 3.2 The execution of this Agreement shall not be a commitment to the Contractor that any Work will be awarded to the Contractor. Rather, this Agreement governs the rights and obligation of the procedure to obtain Work and all Work undertaken by Contractor for County pursuant to this Agreement during the term and any extension of the term of this Agreement. 3,3 The procedure for obtaining Work assignments under this Agreement is as follows: The Contract Manager/Representative of the Consortium will request a not -to -exceed proposal from one or more firms and upon acceptance a Purchase Order will be issued for the assigned Task, Each Agency within the Consortium reserves the right to assign all or portions of the Work to one or more firms. 4, THE AGREEMENT SUM. The County shall pay the Consultant for the performance of this Agreement based on Exhibit A- Fee Schedule, attached hereto and the price methodology as defined in Section 4. 1. Payment will be made upon receipt of a proper invoice and upon approval by the Contract Manager or designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act," 4.1 Price Methodology. Time and Materials: The County agrees to pay the Consultant for the amount of labor time spent by the Consultant's employees and subconsultants to perform the work (number of hours times hourly rate), and for materials and equipment used in the project (cost of materials plus the Consultant's markup). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back. -up documentation of costs; invoices would include number of hours worked and billing rate by position (and not company (or subconsultant) timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project_ 4.2 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely I'abc 2 of 13� #17-7118 & OlsasWr Recovery Consulting Services til 4 CDR Maguire, Inc. submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 5_ SALES TAX. Consultant shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work, Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-801596653iC-2. 6. NOTICES_. All notices from the County to the Consultant shall be deemed duly served if mailed or faxed to the Consultant at the following Address: CDR Maguire, Inc. P.O. Sox 771750 Miami, Florida 33177 Attention: Andre Duart, Chief Operating Officer Telephone: (954) 465-8084 Email: Andre.Duart@cdrmaguire.com All Notices from the Consultant to the County shall be deemed duly served if mailed or faxed to the County to: Board of County Commissioners for Collier County, Florida c/o Collier County Bureau of Emergency Services (BEC) Division 8075 Lely Cultural Parkway Naples, Florida 34113 Telephone: (239) 252-3600 Attention: Dan Summers, Division Director Email: DanielSummers collier ov.net The Consultant and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7, NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Consultant or to constitute the Consultant as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Consultant, The County will not be obligated to pay for any permits obtained by Subcontractors/Subconsultants. Payment for all such permits issued by the County shall be processed internally by the County. All non -County permits necessary for the prosecution of the Work shall be procured and paid for by the Consultant. The Consultant shall also be solely responsible for payment of any and all taxes levied on the Consultant. In addition, the Consultant shall comply with all rules, regulations and laws of Collier County, the State of Florida, or Page 3 of 13 #17-7116 & Disaster Recovery Consulting $ervIces CDR Mag4lre, Inc. the U. S. Government now in force or hereafter adopted. The Consultant agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Consultant. 0. NO IMPROPER USE. The Consultant will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Consultant or if the County or its authorized representative shall deem any conduct on the part of the Consultant to be objectionable or improper, the County shall have the right to suspend the Agreement of the Consultant. Should the Consultant fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Consultant further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Consultant be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non- performance. In the event that the County terminates this Agreement, Consultant's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Consultant shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Consultant agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 12. INSURANCE. The Consultant shall provide insurance as follows: A, Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Consultants; Products and Completed Operations and Contractual Liability. B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non -Owned Vehicles and Employee Non -Ownership, C. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. Page 4 or ] 3 #17-7116 & pisasier Recovery Consulting Services COR Maguire, Ire The coverage must include Employers' Liability with a minimum limit of $100,000 for each accident. D. Professional Liability: Shall be maintained by the Consultant to ensure its legal liability for claims arising out of the performance of professional services under this Agreement. Consultant waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $1,000,000 each claim and in the aggregate. Special Requirements: Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government shall be listed as the Certificate Holder and included as an "Additional Insured" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Consultant's policy shall be endorsed accordingly, Current, valid insurance policies meeting the requirement herein identified shall be maintained by Consultant during the duration of this Agreement. The Consultant shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: thirty (30) days prior written notice, or in accordance with policy provisions. Consultant shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non -renewal or material change in coverage or limits received by Consultant from its insurer, and nothing contained herein shall relieve Consultant of this requirement to provide notice. Consultant shall ensure that all subconsultants comply with the same insurance requirements that the Consultant is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Consultant shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Consultant, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant or anyone employed or utilized by the Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County, 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Page s of 13 #17-7118 & Disaster Recovery Consulting Services CDR Maguire, Inc. Consultant, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Consultant. Consultant's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Bureau of Emergency Services (BES) Division. 15. _CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Consultant further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Insurance Certificate(s), Exhibit A -- Fee Schedule, Exhibit B -Request for Proposal (RFP) #17-7116 "Disaster Recovery Consulting Services" Scope of Services, including Grant and FEMA exhibits and addendum, and Exhibit C - Consultant's proposal. 17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part ill, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: e_ Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to; submitting bids. RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. 19, COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Consultant is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, including specifically those contractual requirements at F.S. 119.0701(2)(a) -(b) as stated as follows: Page G o 13 X17-7116 & disaster Recovery Cansulting Sermes GOR Mogulre, Inc. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112.5746 Telephone: (239) 252-8383 The Consultant must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service, 2, Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Consultant does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Consultant or keep and maintain public records required by the public agency to perform the service. If the Consultant transfers all public records to the public agency upon completion of the contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of the contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Consultant observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing, Failure by the Consultant to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful proposer. PAge 7 of ] 3 #17-7116 & Disaster Recovery Consulting Services CDR Maguire, Inc. 21. AGREEMENT _TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 22. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 24, VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 25. AGREEMENT STAFFING The Consultant's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Consultant shall assign as many people as necessary to complete the services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the required service. The Consultant shall not change Key Personnel unless the following conditions are met; (1) Proposed replacements have substantially the same or better qualifications and/or experience_ (2) that the County is notified in writing as far in advance as possible. The Consultant shall make commercially reasonable efforts to notify Collier County within seven (i) days of the change_ The County retains final approval of proposed replacement personnel_ 26. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents and/or the County's Board approved Executive Summary, the terms of the Agreement shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Conditions shall take precedence over the Agreement. To the extent any conflict in the terms of the Contract Documents cannot be resolved by application of the Supplemental Conditions, if any, or the Agreement, the Page s or 15 #17.7116 & ❑isaslar Recovery Consulting Services CDR Maguire. Inc. conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Consultant at County's discretion. 27. ASSIGNMENT. Consultant shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Consultant does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Consultant all of the obligations and responsibilities that Consultant has assumed toward the County. 28. SECURITY, The Consultant is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Consultant shall be responsible for all associated costs. If required, Consultant shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Consultant shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Consultant's employees and subConsultants must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Consultant ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Consultant during the time period in which their background check is valid, as discussed below_ All technicians shall have on their shirts the name of the Consultant's business. The Consultant shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS collier ov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. Yagc 9 of 13 #17-7118 & Disaster RemVary Consulting Services CPR MagUIM, Ino IN WITNESS WHEREOF, the parfies hereto, have each, respectively, by an authon*zed person or agent, have executed this Agreement on the date and year first wn*tten a ATTEST: Dwight E. Brock, Clerk of Courts Dated ("SEAL) Consultant Witnesses: First Witness win . . . . . . 7% v tType/orint witness namet IM0 Pn*nt Name 0-M i RAISE*, BY: Pi ROOM-- .0 ""14 00 10.0 ft .T 0.10 Chafnnan nnq , ay r, Consultant CDR MAGUIRE, INC, Page 10 of 13 *17-7116 &Dsaster Recovery ConsUtIng Sere u CDR Magurei, Inc. EXHIBIT A - FEE SCHEDULE Position Descri ton Hourly Rate Project Executive $225.00 Subject Matter Expert $200.00 Project Manager $160.00 Client Liaison $150.00 Sr. FEMA Specialist $145.00 FEMA Specialist $125.00 Sr. Grant Manager $145.00 Grant Manager $125.00 Sr. Closeout Specialist $145.00 Closeout Specialist $125.00 Sr. Hazard Mitigation Specialist $135.00 Hazard Mitigation Specialist $115.00 Data Analyst $100.00 Site Inspector $100.00 Sr. Engineer $210.00 Mid Engineer $155.00 Jr. Engineer $110.00 The above hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. The County will not reimburse the consultant for travel, overhead, operational or other related costs. Page l 1 of 13 #17-7116 & Disaster Recovery Consulting Services CDR Maguire, Inc. EXHIBIT B R REQUEST FOR PROPOSAL (Also attached hereto following this page) Page 12 of 13 #17-7116 & Disaster Recovery Consuultinq Services CDR MBgulre, Inc. EXHIBIT B REQUEST FOR PROPOSAL Co le -r C014"ty Administrative Services Department Procurement Services Division COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS RFP 17-7116 Disaster Recovery Consulting Services Brenda Brilhart, Procurement Strategist (239) 252-8446 (Telephone) BrendaBrilhart@colliergov.net (Email) This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. Pr,xYreralSSsniors CA:tieayr • 3327 Tamwu Trail East - N*Ei s. Randa 34112-1901 Q34.252-PM07es Table of Contents LEGALNOTICE.................................................................................................................................................................. 3 EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT.........................................................................1.4 EXHIBITII: GENERAL RFP INSTRUCTIONS.......................................................................................................................... 8 EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS....................................................................11 EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP...........................................................................................14 ATTACHMENT 1: VENDOR'S NON -RESPONSE STATEMENT...............................................................................................22 ATTACHMENT2: VENDOR CHECK LIST.............................................................................................................................23 ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT........................................................................................................24 ATTACHMENT 4: VENDOR DECLARATION STATEMENT....................................................................................................25 ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION...........................................................................................27 ATTACHMENT 6: VENDOR SUBSTITUTE W — 9.................................................................................................................28 ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS........................................................................................29 EXHIBIT A — Scope of Services EXHIBIT B — Granting Agency Provisions EXHIBIT C — Granting Agency Forms (provide in proposal at time of submittal) 17-7116 Disaster Recovery Consulting Services 2 COLT Couvity Administrative Services Depart tent Frawrement Services Division Legal Notice Sealed Proposals to provide Disaster Recovery consulting services will be received until 3:00 PM Naples local time, on August 16, 2017 on the Collier County Government, Procurement Services on line bidding system. RFP 17-7116 Disaster Recovery Consulting Services Services to be provided may include, but not be limited to the following: Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. A non -mandatory pre -proposal conference will be held on August 1, 2017, commencing promptly at 3:30 PM, and will be held in the Procurement Services Division Conference Room, Collier County Government, Procurement Services Division, 3295 Tamiami Trail E, Naples, FL 34112. A teleconference number will be made available upon request by emailing the Procurement Services at brendabrihart()-colliergov.net All statements shall be made upon the official proposal form which may be obtained on the Collier County Procurement Services Division Online Bidding System website: www.colliergov.net/bid. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA, BY: /S/ Edward F. Coyman, Jr. Director, Procurement Services This Public Notice was posted July 17, 2017 on the Collier County Procurement Services Division website: www.collier.gov.net/purchasing i'tuxacn�caPS�vt,c, naJ:x6i.ui 31 J'rar,. n'?rn& D: I � 11,PkA'10013412A56t,wrra la rg^.rf,M hurry 17-7116 Disaster Recovery Consulting Services Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Bureau of Emergency Services (BES) Division (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance, as amended. Brief Description of Purchase Collier County Board of County Commissioners, in conjunction with the Collier County Sheriffs Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island hereinafter named "Consortium", is requesting proposals for an— IDIQ ( indefinite delivery/indefinite quantity) Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. Detailed Scope of Work -- See Exhibit A Term of Contract The County's intent is to negotiate an agreement with multiple firms. The contract term, if an award(s) istare made is intended to be for a five (5) year initial term with five (5) one (1) year renewal options. Prices shall remain firm for the initial term of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Solicitation Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of the RFP process. Event Date Issue Solicitation Notice 7117/2017 Last Date for Receipt of Written Questions 5;06 PM 819117 Non Mandato Pre -solicitation Meeting 3:30 PM 811!2017 Addendum Issued By 8/11117 Solicitation Deadline Date and Time 3,00 PM 8116/17 Vendor Presentations if Required TBD Response Format The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms and conditions of same, and all ordinances and policies of Collier County. The Vendor further agrees that if it is awarded a contract, the work will be performed in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the guidelines set forth in this RFI. Any portions of the proposal that do not comply with these 17-7116 disaster Recovery Consulting Services guidelines must be so noted and explained in the Acceptance of Conditions section of the proposal. However, any proposal that contains such variances may be considered non- responsive. The items listed below shall be submitted with each proposal and should be submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a Vendor to include all listed items may result in the rejection of its proposal. Tab I: Cover Letter / Management Summary Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFP. Tab II: Firms Qualifications (30 points/10 Page Limit) In this tab, provide the following: • Provide an overview of the Firm's history, capability and business ability relative to the County's requirements. Not to exceed two (2) pages. • Describe your firm's qualifications in providing disaster recovery and specifically FEMA reimbursement services. Include information on organizational structure. Include any special expertise which your firm has in working with FEMA regarding debris reimbursement and monitoring contracts. Provide your firm's experience working with Florida Department of Transportation (FDOT) utilizing the Florida Highway Administration (FHWA) program for road reimbursement. Provide specific information on your experience working on disaster recovery reimbursement specific projects in Florida. • Provide a complete list of all government agencies for which you are currently providing, or have provided in the past, disaster recovery FEMA reimbursement services since 2012, and FHWA services. Indicate the dates (length) of service for the listed clients and specify the name, title, addresses and telephone number of individuals. The County may contact those clients for whom you have provided disaster recovery FEMA reimbursement services for further information concerning the services provided. • For specific large disasters that you may have been involved in handling the FEMA reimbursement for, or are still handling, e.g. Hurricane Katrina, provide information on the number of Project Worksheets handled, the number of employees put within the organization to complete the work, what pre -work was done to assist in completing the Project Worksheets, any special reimbursement issues resolved with FEMA, amount de -obligated with the State and FEMA and why, the amount of dollars recovered for the organization, success in any FEMA or State appeals, and experience with any FEMA and State audits. • Provide information related to your experience with any FEMA or State appeals. Provide the details as to the outcome, the duration of the appeal and any other related data. • Provide information related to your experience with FEMA and State audits. Provide the number of audits your firm has been involved with, the number of findings against the organization that the auditors identified; if the findings were significant and overall what they found and the duration of the audits. • Describe contacts and relationships with your other clients and interaction with FEMA and State Agencies. Include FHWA experience. 17-7116 Disaster Recovery Consulting Services 5 Tab Ill: Specialized Expertise of Team Members (25 polnts110 Page Limit) • Provide a list of individuals who will be assigned (on site) to the disaster recovery reimbursement service engagement with the County and their specific roles. Include summary resumes of the individual to reflect their experience and education, particularly as they relate to the firm's engagements since 2008. Identify the primary contact who will be actively engaged in serving the account and identify the current client workload of this individual by counties, cities, special districts, and other as may apply. • If lead project staff members are to be changed, request must be made in writing and pre - approved by Consortium. • Provide the number of employees who serve in Florida who would be available during normal business times versus during time of emergency or disaster. Describe the experience that these types of employees have in working with FEMA and the State in handling the documentation required for receiving reimbursement, e.g. Project Worksheets, in resolving reimbursement issues, and dealing with FEMA and State appeals, and audits. • Describe the training that your employees have had regarding FEMA and FHWA grant rules and guidelines, State pass-through grant rules for reimbursement, debris recovery reimbursement, and any further training for reimbursement. • Describe if your employees are full time employees or contracted employees. Tab IV: Technical Approach (20 points/10 Page Limit) • Provide a description of the firm's general approach to the proposed scope of services to include team organization, staff assignments, schedules, quality assurance and accountability. How would you provide service if multiple nearby counties were in need. Ex: Lee County plus Collier_ • Provide relevant availability guidelines and/or the average time between request for meetings and actual attendance for current clients. Discuss the availability of the primary contact relative to current and future client workload. Include for each individual the estimated number of hours that will be contributed to this project and in what capacity they would serve on this project, Include information on supervisory personnel. • Describe the amount of time and ability that your firm would be able to devote to Collier County to research the current process of how our organization is seeking federal reimbursement and how that process could be streamlined, as well as how we can better prepare before a loss to document a claim. ■ Provide website and/or portal with details for status to worksheets. • Describe how your firm would include public adjusting and include coordinating with each applicant's Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. Tab V: Cost of Services to the County (15 points/10 Page Limit) • The cost of the proposal shall reflect an hourly rate for pre -disaster assistance and an hourly rate for all post -disaster, The proposed hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. The County will not reimburse the consultant for travel, overhead, operational or other related costs. • The county will not pay the consultant for services unless pre -disaster assistance is requested or a disaster has occurred and requires assistance to request reimbursement from FEMA and/or another agency. • Provide examples (if any) where you have recovered all or part of your fees from FEMA. 17-7116 Disaster Recovery Consulting Services 6 Tab VI: References (10 points) In order for the vendor to be awarded any points for this tab, the County requests that the vendor submits three (3) references from clients whose projects are of a similar nature to this solicitation as a part of their proposal. Information provided for each client shall include the following: Client name, address and email address and telephone number. Description of services provided. • Time period of the project or contract; briefly describe if project met or exceeded the schedule outlined • Client's contact reference name, email and current telephone number. + Dollar value of project; briefly describe if the completed project met, or came under budget, Tab VII: Acceptance of Conditions Indicate any exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in this RFP. If no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result in evaluation point deduction(s) andfor exclusion of proposal for Selection Committee consideration, depending on the extent of the exception(s). Such determination shall be at the sole discretion of the County and Selection Committee. Tab Vlll: Required Form Submittals • Attachment 2: Vendor Check List • Attachment 3: Conflict of Interest Affidavit • Attachment 4: Vendor declaration Statement • Attachment 5: Affidavit for Claiming Status as a Local Business • Attachment 6: Immigration Affidavit Certification • Attachment 7: Vendor Substitute W-9 • Attachment 8: Insurance and Bonding Requirements • Other: Grant Forms Proposal Selection Committee and Evaluation Factors The County Manager shall appoint a Selection Committee to review all proposals submitted, The factors to be considered in the evaluation of proposal responses are listed below. Tab 11, Firms Qualifications 30 Tab III, Specialized Expertise of Team Members 25 Tab IV, Technical Approach 20 Tab V, Cost of Services 15 Tab VI, References 10 TOTAL i0l) Tie Breaker: In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four (24) months prior to the RFP submittal deadline, payment information will be retrieved from the County's financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process, In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at least three (3) witnesses. 17-7116 Disaster Recovery Consulting Services Exhibit II. General RFP Instructions 1. Questions Direct questions related to this RFP to the Collier County Procurement Services Division Online Bidding System website: www,colliergov.net/bid. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Procurement Services Division Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. 2. Pre -Proposal Conference The purpose of the pre -proposal conference is to allow an open forum for discussion and questioning with County staff regarding this RFP with all prospective Vendors having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of this RFP as an addendum. All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre -proposal conference for this solicitation. If this pre -proposal conference is denoted as "mandatory", prospective Vendors must be present in order to submit a proposal response. 3. Compliance with the RFP Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. 4. Ambiguity, Conflict, or Other Errors in the RFP It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Procurement Strategist will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Procurement Services Division, 5. Proposal, Presentation and Protest Costs The County will not be liable in any way for any costs incurred by any Vendor in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. 6. Delivery of Proposals All proposals are to be uploaded on the County's on line bidding system (www.collieroov.net/bid) before 3,00 PM, Naples local time, on or before August 16, 2017. 7. Validity of Proposals No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to the County prior to the time set for the closing of Proposals. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process - 17 -7116 Disaster Recovery Consulting Services S. Evaluation of Proposals The County's procedure for selecting is as follows, 1. The County Manager or designee shall appoint a selection committee to review all proposals submitted. 2. The Request for Proposal is issued. 3. Subsequent to the receipt closing date for the proposals, the Procurement professional will review the proposals received and verify each proposal to determine if It minimally responds to the requirements of the published RFP, 4. Selection committee meetings will be open to the public and the Procurement professional will publicly post prior notice of such meeting(s) on the County's Procurement Services Internet site, 5. Prior to the first meeting (Organization Meeting) of the selection committee. At the initial organization meeting, the selection committee members will receive instructions, the submitted proposals, and establish the next selection committee meeting date and time. After the first meeting, the Procurement professional will pubiically announce all subsequent committee meeting dates and times. The subsequent meeting dates and times will be posted with at least one (1) day advanced notice. 6. Selection committee members will independently review and score each proposal based on the evaluation criteria stated in the RFP using the Individual Selection Committee Score and Rank Form and prepare comments for discussion at the next meeting. The Individual Selection Committee Score and Rank Form is merely a tool to assist the selection committee member in their review of the proposals. 7. At the scheduled selection meeting, the members will present their independent findings/ conclusions/comments based on their reading and interpretation of the materials presented to each other, and may ask questions of one another. The Committee reserves the right to shortlist and may request presentations or demonstrations prior to ranking. In any of the selection committee meeting deliberations, by consensus, members may request to invite proposers in to clarify their proposals, ask for additional information, present materials, interview, ask questions, etc. The members may consider any and all information obtained through this method in formulating their individual scoring and subsequent selection committee overall ranking and final ranking. 8. The Selection Committee may elect to shortlist and have oral presentations, and may ask for demonstrations. 9. The selection committee members will individually rank order each proposer. Collier County selection committee members may consider all the material submitted by the Proposer and other information Collier County may obtain to determine whether the Proposer is capable of and has a history of successfully completing projects of this type, including, without limitation, additional information Collier County may request, clarification of proposer information, public comments, and/or additional credit information. 10. Once the individual ranking has been completed, the Procurement professional will direct selection committee members to read their individual ranking publically. The Procurement professional will record individual rankings on the Final Ranking Sheet which will mathematically compile into an overall selection committee rank of proposers_ 11. The selection committee's overall rank of firms in order of preference (from highest beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the Procurement Strategist. By final consensus, and having used all information presented (proposal, presentation, references, etc), the selection committee members will create a final ranking and staff will subsequently enter into negotiations, Award of the contract is dependent upon the successful and full execution of a mutually agreed contract, pending the final approval by the Board of County Commissioners. 17-7116 oisester Recovery Consulting Services The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, and/or amendments as it may deem appropriate. Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Vendor nor obligates the County in any manner. Acceptance of the proposal does not guarantee issuance of any other governmental approvals. Proposals which include provisions requiring the granting of zoning variances shall not be considered. 9. References The County reserves the right to contact any and all references pertaining to this solicitation and related proposal. 10. Acceptance or Rejection of Proposals The right is reserved by the County to waive any irregularities in any proposal, to reject any or all proposals, to re -solicit for proposals, if desired, and upon recommendation and justification by Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and the County of Collier. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. In the event of default of the successful Vendor, or their refusal to enter into the Collier County contract, the County reserves the right to accept the proposal of the second ranked firm or to re -advertise using the same or revised documentation, at its sole discretion. 12. Reserved Rights Collier County reserves the right in any solicitation to accept or reject any or all bids, proposals or offers; to waive minor irregularities and technicalities; or to request resubmission. Also, Collier County reserves the right to accept all or any part of any bid, proposal, or offer, and to increase or decrease quantities to meet additional or reduced requirements of Collier County. Notwithstanding any other provisions of this Article, if none or only one responsive and responsible bid or proposal is received following any solicitation, the County Manager, or designee, reserves the right to reject all bids, proposals or offers and to negotiate with any responsible providers to secure the best terms and conditions in the sole interest of the County unless otherwise provided by law. 17-7116 Disaster Recovery Consulting Services 10 Exhibit III: Collier County Purchase Order Terms and Conditions Offer This offer is subject to cancellation by the COUNTY without notice if not accepted by VENDOR within fourteen (14) days of issuance. 2. Acceptance and Confirmation This Purchase Order (including all documents attached to or referenced therein) constitutes the entire agreement between the parties, unless otherwise specifically noted by the COUNTY on the face of this Purchase Order. Each delivery of goods and/or services received by the COUNTY from VENDOR shall be deemed to be upon the terms and conditions contained in this Purchase Order. No additional terms may be added and Purchase Order may not be changed except by written instrument executed by the COUNTY. VENDOR is deemed to be on notice that the COUNTY objects to any additional or different terms and conditions contained in any acknowledgment, invoice or other communication from VENDOR, notwithstanding the COUNTY'S acceptance or payment for any delivery of goods and/or services, or any similar act by VENDOR. Inspection All goods and/or services delivered hereunder shall be received subject to the COUNTY'S inspection and approval and payment therefore shall not constitute acceptance. All payments are subject to adjustment for shortage or rejection. All defective or nonconforming goods will be returned pursuant to VENDOR'S instruction at VENDOR'S expense. To the extent that a purchase order requires a series of performances by VENDOR, the COUNTY prospectively reserves the right to cancel the entire remainder of the Purchase Order if goods and/or services provided early in the term of the Purchase Order are non -conforming or otherwise rejected by the COUNTY. 4. Shipping and Invoices a) All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt 6. of the goods by the COUNTY nonetheless remain with VENDOR. b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise specifically stated in this Purchase Order. 17-7116 Disaster Recovery Consulting Services Unless otherwise provided in Purchase Order, no invoices shall be issued nor payments made prior to delivery. Unless freight and other charges are itemized, any discount will be taken on the full amount of invoice. c) All shipments of goods scheduled on the same day via the same route must be consolidated. Each shipping container must be consecutively numbered and marked to show this Purchase Order number. The container and Purchase Order numbers must be indicated on bill of lading. Packing slips must show Purchase Order number and must be included on each package of less than container load (LCL) shipments and/or with each car load of equipment. The COUNTY reserves the right to refuse or return any shipment or equipment at VENDOR'S expense that is not marked with Purchase Order numbers. VENDOR agrees to declare to the carrier the value of any shipment made under this Purchase Order and the full invoice value of such shipment. d) All invoices must contain the Purchase Order number and any other specific information as identified on the Purchase Order. Discounts of prompt payment will be computed from the date of receipt of goods or from date of receipt of invoices, whichever is later. Payment will be made upon receipt of a proper invoice and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act," and, pursuant to the Board of County Commissioners Purchasing Policy. Time Is Of the Essence Time for delivery of goods or performance of services under this Purchase Order is of the essence. Failure of VENDOR to meet delivery schedules or deliver within a reasonable time, as interpreted by the COUNTY in its sole judgment, shall entitle the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees to reimburse the COUNTY for any expenses incurred in enforcing its rights. VENDOR further agrees that undiscovered delivery of nonconforming goods and/or services is not a waiver of the COUNTY'S right to insist upon further compliance with all specifications. Changes The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such change 7 increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitable adjustment in the price and/or delivery schedule will be negotiated by the COUNTY and VENDOR. Notwithstanding the foregoing, VENDOR has an affirmative obligation to give notice if the changes will decrease costs, Any claims for adjustment by VENDOR must be made within thirty (30) days from the date the change Is ordered or within such additional period of time as may be agreed upon by the parties, Warranties VENDOR expressly warrants that the goods and/or services covered by this Purchase Order will conform to the specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and will be of satisfactory material and quality production, free from defects and sufficient for the purpose iintended. Goods shall be delivered free from any security Interest or other lien, encumbrance or claim of any third party. These warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY. Statutory Conformity Goods and services provided pursuant to this Purchase Order, and their production and transportation shall conform to all applicable laws, Including but not limited to the Occupational Health and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as well as any law or regulation noted on the face of the Purchase Order, Advertising No VENDOR providing goods and services to the COUNTY shalt advertise the fact that it has contracted with the COUNTY for goods and/or services, or appropriate or make use of the COUNTY'S name or other identifying marks or property without the prior written consent of the COUNTY'S Purchasing Department. 10. Indemnification VENDOR shall indemnify and hold harmless the COUNTY from any and all claims, including claims of negligence, costs and expenses, including but not limited to attorneys' fees, arising from, caused by or related to the injury or death of any person (including but not limited to employees and agents of VENDOR in the performance of their duties or otherwise), or damage to property (including property of the COUNTY or other persons), which arise out of or are incident to the goods andlor services to be provided hereunder. 11. Warranty of Non -Infringement VENDOR represents and warrants that all goods sold or services performed under this Purchase Order are: a) in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret, and c) do not constitute unfair competition. VENDOR shall indemnify and hold harmless the COUNTY from and against any and all claims, Including claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim, suit or proceeding alleging that the COUNTY'S use of the goods and/or services provided under this Purchase Order are inconsistent with VENDOR'S representations and warranties in section 11 (a). if any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur, VENDOR may, at the COUNTY'S option, procure for the COUNTY the right to continue using the goods or services, or replace or modify the goods or services so that they became non -infringing, (without any material degradation in performance, quality, functionality or additional cost to the COUNTY). 12. Insurance Requirements The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers authorized or eligible to write policies in the State of Florida. 13. Compliance with Laws In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non -exhaustive example, this shall include the American with Disabilities Act and all prohibitions against discrimination on the basis of race, religion, sex creed, national origin, handicap, marital status, or veterans' status. Further, VENDOR acknowledges and without exception or stipulation shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C, 1324, et 17-7118 Disaster Recovery Consulting Services 12 seq. and regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. Any breach of this provision may be regarded by the COUNTY as a material and substantial breach of the contract arising from this Purchase Order. 14. Force Majeure Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resulting from any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of nature. When VENDOR has knowledge of any actual or potential force majeure or other conditions which will delay or threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice thereof, including all relevant information with respects to what steps VENDOR is taking to complete delivery of the goods and/or services to the COUNTY. 15. Assignment VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written consent of the COUNTY. Any assignment made without such consent shall be deemed void. 16. Taxes Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida Statutes, Chapter 212), and from federal excise tax. 17. Annual Appropriations The COUNTY'S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may 17-7116 Disaster Recovery Consulting Services be terminated immediately by the COUNTY for breach by VENDOR of the terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of such breach and VENDOR has failed to cure within 10 days of receipt of such notice. 19. General a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth Judicial Circuit in and for Collier County, Florida b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR shall not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be deemed a waiver of any subsequent default by VENDOR. c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for notice by written notice complying with the requirements of this section. d) The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers, employees and authorized persons. e) In the event of any conflict between or among the terms of any Contract Documents related to this Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order. To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of the Contract Documents, the provisions of the Terms and/or Conditions that are most favorable to the County and/or provide the greatest protection to the County shall govern. 13 Exhibit IV: Additional Terms and Conditions for RFP 1. Insurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests' provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non -renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non -renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. 17-7116 Disaster Recovery Consulting Services 14 Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 2. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 3. Additional Items and/or Services Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Procurement Ordinance. 4. County's Right to Inspect The County or its authorized Agent shall have the right to inspect the Vendor's facilities/project site during and after each work assignment the Vendor is performing. 5. Vendor Performance Evaluation The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement. 6. Additional Terms and Conditions of Contract Collier County has developed standard contracts/agreements, approved by the Board of County Commissioners (BCC). The resultant contract(s) may include purchase or work orders issued under one, or any combination of price methodologies by the County's project manager. The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Vendor. The County's project manager shall coordinate with the Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 7. Payment Method Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: 17-7116 Disaster Recovery Consulting Services 15 • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccaocierk()-collierclerk.com. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off -set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 8. Environmental Health and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This provision is non-negotiable by any department and/or Vendor. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 9. Licenses The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract 17-7116 Disaster Recovery Consulting Services 16 documents. Failure on the part of any Vendor to submit the required documentation may be grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the licenselregistration will need to be renewed thereafter to remain "active" in Collier County, If you have questions regarding professional licenses contact the Contractor Licensing at (239) 252-2431, 2522432 or 252-2909. [questions regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-2477. 10. Principals/Collusion By submission of this Proposal the undersigned, as Vendor, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in goodfaith without collusion orfraud. 11. Relation of County It is the intent of the panties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally responsible for any negligence on the part of said Vendor, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. 12. Termination Should the Contractor be found to have failed to perform services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. In the event that the award of this solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board's Procurement Ordinance. 13. Lobbying All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be lobbied, either individually or collectively about a project for which a firm has submitted a Proposal. Firms and their agents are not to contact members of the County Commission for such purposes as meeting or introduction, luncheons, dinners, etc, During the process, from Proposal closing to final Board. approval, no firm or their agent shall contact any other employee of Collier County in reference to this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. 14. Public Records Compliance Florida Public Records Law Chapter 119, including specifically those contractual requirements in 119.0701(2)(a) -(b) as follows; 17-7116 Disaster Recovery Consulting Senrlcas 17 IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Pubic Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. 15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 16. Single Proposal Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub - consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub - consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. 17. Survivability The Consultant agrees that any Purchase Order that extends beyond the expiration date of the original Solicitation 17-7116 will survive and remain subject to the terms and conditions of that 17-7116 Disaster Recovery Consulting Services 18 Agreement until the completion or termination of this Purchase Order. 18. Protest Procedures With respect to a protest of the terms, conditions and specifications contained in a solicitation, including any provisions governing the methods for evaluation of bids, proposals or replies, awarding contracts, reserving rights for further negotiation or modifying or amending any contract, the protesting party shall file a notice of intent to protest within three (3) days, excluding weekends and County holidays, after the first publication, whether by posting or formal advertisement of the solicitation. The formal written protest shall be filed within five (5) days of the date the notice of intent is filed. Formal protests of the terms, conditions and specifications shall contain all of the information required for the Procurement Services Director, to render a decision on the formal protest and determine whether postponement of the bid opening or proposal/response closing time is appropriate. The Procurement Services Director's decision shall be considered final and conclusive unless the protesting party files an appeal of the Procurement Services Director's decision. Any actual bidder or respondent to who desires to protest a recommended contract award shall submit a notice of intent to protest to the Procurement Services Director within three (3) calendar days, excluding weekends and County holidays, from the date of the initial posting of the recommended award. All formal protests with respect to a recommended contract award shall be submitted in writing to the Procurement Services Director for a decision. Said protests shall be submitted within five (5) calendar days, excluding weekends and County holidays, from the date that the notice of intent to protest is received by the Procurement Services Director, and accompanied by the required fee. Complete form and instructions for formal protest are set forth in Section 23 of Collier County Ordinance 2017-08. The protesting party must have standing as defined by established Florida case law to maintain a protest. 19. Public Entity Crime A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 20. Security and Background Checks The Contractor is required to comply with County Ordinance as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. 17-7116 Disaster Recovery Consulting Services 19 All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPSacollier.gov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the vendor is responsible for all costs. 21. Conflict of Interest Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 22. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 23. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E -Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet - based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors / Bidders are required to enroll in the E -Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E -Verify Company Profile page or a copy of the fully executed E -Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Procurement Services Division an executed affidavit certifying 17-7116 Disaster Recovery Consulting Services 20 they shall comply with the E -Verify Program. The affidavit is attached to the solicitation documents. If the BidderNendor does not comply with providing the acceptable E -Verify evidence and the executed affidavit the bidder's / vendor's proposal may be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E -Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E -Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seg. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 17-7116 Disaster Recovery Consulting Services 21 C01 L C01411ty Administrative Services Department Procurement Services Division Attachment 1: Vendor's Non -Response Statement The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below and return this form via email or mail to Collier County Government, Procurement Services Division, 3295 Tamiami Trail E, Naples, FL 34112. We are not responding to Solicitation RFP 17-7116 Disaster Recovery Consulting Services for the following reason(s): ❑ Services requested not available through our company. ❑ Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc,) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ❑■ Other reason(s): Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Rate 17-7116 Disaster Recovery Consulting Services 22 COI L c01.14ty Administrative Services Depaftent Procurement Services Division Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: ❑ The Proposal has been signed. ❑ All applicable forms have been signed and included, along with licenses to complete the requirements of the project. ❑ Any addenda have been signed and included. Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Die 17-7116 Disaster Recovery Consulting Services 23 co[ ,e -►r C014VLty Administrative Services Department Procurement Services Division Attachment 3: Conflict of Interest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with: RFP 17-7116 Disaster Recovery Consulting Services does not pose an organizational conflict as described by one of the three categories below: Biased ground rules — The firm has not set the "ground rules" for affiliated past or current Collier County project identified above (e.g., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my firm. Impaired objectivity — The firm has not performed work on an affiliated past or current Collier County project identified above to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information — The firm has not had access to nonpublic information as part of its performance of a Collier County project identified above which may have provided the contractor (or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor / consultant must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and, 2. Indicate if the information produced was obtained as a matter of public record (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s) and/or other means. 3. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. Firm: Signature and Date: Print Name: Title of Signatory: _ State of County of SUBSCRIBED AND SWORN to before me this day of _ 120 by , who is personally known to me to be the for the Firm, OR who produced the following identification Public i rati o n 17-7116 Disaster Recovery Consulting Services 24 Ca re -r Commy Aln?651mtive Sentces Department NOCUroment SeNcas Owls an Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: RFP 17-7116 Disaster Recovery Consulting Services Dear Commissioners; The undersigned, as Contractor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in goad faith, without collusion or fraud. The Contractor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced RFP 17-7115 Disaster Recovery Consulting Services (Proposal Continued on Next Page) 17-7116 Disaster ROCOVM Consulting SeNices 25 City, State, ZIP Telephone: Email 17.7116 Disaster Recovery Consulting Services 26 PROPOSAL. CONTINUED IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of 24 in the County of , in the State of Firm's Legal Name; Address: City, State. Zip Code: Florida Certificate of Authority Document Number. Federal Tax Identification Number CCR # or CAGE Cade Telephone: FAX: Signature by: (Typed and wrilten) Title: Additional Contact Information Send payments to: (required if different from above) Company name used as payee Contact name: Title: Address: City, State, ZIP Telephone: FAX: Emait: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: — City, State, ZIP Telephone: Email 17.7116 Disaster Recovery Consulting Services 26 OMOT 4Ca1411ty AdministrOvo Services Doparhrssnl Procurement Service-% OM5ocri Attachment S: Immigration Affidavit Certification Solicitation: RFP 17.7116 Disaster Recovery Consulting Services This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (IT13's) and Request for Proposals (RFP) submittals. Further, Vendors l Bidders are required to enroll in the E -Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E - Verity Company Profile page or a copy of the fully executed 1= -Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verifyro ram may deem the Vendor l Bidder's proposal as non -res onsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C, Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act ("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E -Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E -Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's 1 Bidder's proposal. Company Name Print Name Signature State of County of Title Date The foregoing instrument was signed and acknowledged before me this day of , 20_, by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission NumberlExpi ration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. 17-7116 Dissslar Recovery Consulting Services 27 Co ler County Administrative Services Department Procurement Seivioes Division Attachment 6: Vendor Substitute W — 9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name _Corporation (as shown on income tax return) _Tax Exempt (Federal income tax-exempt entity Business Name under Internal Revenue Service guidelines IRC (if different from taxpayer name) 501 (c) 3) Address City State Zip Telephone FAX Email Order Information Remit/ Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status (check only one) _Individual / Sole Proprietor _Corporation _Partnership _Tax Exempt (Federal income tax-exempt entity _ Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c) 3) Enter the tax classification D = Disre arded Entity, C = Corporation, P = Partnership) 3, Taxpayer Identification Number (for tax reporting purposes only) Federal Tax Identification Number (TIN) (Vendors who do not have a TIN will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number 17-7116 Disaster Recovery Consulting Services 28 C01 ,L C014nty Administrative Services Deparbrent Procurement Services Division Attachment 7: Insurance and Bonding Requirements Insurance / Bond Type Required Limits 1. ® Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $100,000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability (Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability 4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor/ Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 4. ® Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included 5. ® Other insurance as ❑ Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ® Professional Liability $1,000,000 Per Occurrence • $ 500,000 each claim and in the aggregate • $1,000,000 each claim and in the aggregate • $2,000,000 each claim and in the aggregate ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ❑ Valuable papers Insurance $ Per Occurrence ❑ Employee Dishonesty / Crime $�� Per Occurrence Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss Payee endorsement naming Collier County. 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clark, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. (] Performance and For projects in excess of $200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100°6 of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A. M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8_ ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. [D Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners In Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract !Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. [D Thirty (30) Days Cancellation Notice required. CLC 71712017 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Vendor Signature Print Name Insurance Agency Agent Name Date Telephone Number 17.7116 Disaster Recovery Consulting Services 30 This page is intentionally left blank. 17-7116 Disaster Recovery Consulting Services 31 RFP 17-7116 Standby Disaster (Response & Recovery Support Services Scope of Work, Specifications and Response Format As requested by the Collier County Bureau of Emergency Services Division (BES) (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") in conjunction with other Collier County agencies, with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County Divisions and consortium once awarded according to the Board of County Commissioners Procurement Ordinance, as amended. Brief Description of Purchase Collier County Board of County Commissioners, in conjunction with the Collier County Sheriffs Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island hereinafter named "Consortium", is requesting proposals for an— IDIQ ( indefinite deIiverylindefinite quantity) Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. Background Permanent population of Collier County is 348,577 (2014. During "peak winter season" population of Collier County increases 30-40 percent. Collier County contains approximately a total area of 2,305 square miles, of which 1,998 square miles is land and 307 square miles is water. It Is the largest county in Florida by land area and fourth largest by total area. Detailed Scope of Work The successful proposer will assume responsibility as an independent contractor for the development and submission of FEMA grant applications and the management of all such disaster -related grants, including but not limited to, Fire Management Assistance Grants (FMAG). The awarded contractor(s) will be required to follow the code of Federal Regulations, as it relates to procurement and scope of services as amended and updated. This will include working with federal agencies, state agencies, and several departments within Collier County, including but not limited to recurrent and direct involvement with Office of Management and Budget, Emergency Management, Sheriffs Office, Collier County District Schools, City of Naples, Naples Airport Authority, and City of Marco Island henceforth referred to as the consortium. Some of the services the successful proposers may be asked to perform include, but are not limited to the following: 1. Participate annually In WebEOC training with Emergency Services and have staff available to locate on site at the EOC as needed. 2. Provide Public Adjuster construction claims consulting. Such efforts may include re -construction estimation, bid document preparation and construction and budget oversight. 17-7116 Disaster Recovery Consulting Services 32 3. Provide grant management advice to the Consortium members related to FEMA, Federal, or State agency pass-through grants. The successful proposer will review the County's and or Consortium members' current record-keeping strategy for documentation. The successful proposer may be required to provide the County with pre-disaster assistance in an effort to assess what requirements are needed within the consortium to prepare for gathering the needed expenditure data, assign required disaster liaison, and/or any other pre-disaster preparation that may be required. Proposer will assist the affected departments and consortium members to develop a standard guideline as part of their emergency plans on how reimbursement expenditures are recorded, what type of documentation should be maintained, and provide any other associated services that may be directly related to support recovery costs and reimbursement from appropriate agencies. 4, File the initial Request for Public Assistance (RPA) after the initial disaster (event) within the deadline time period. Meet all stated deadlines to meet FEMA and the State's required timelines to recover full reimbursement. 5. Meet with FEMA Representative and the State Public Assistance Coordinator for the Initial Kickoff Meeting to discuss what the County's and or Consortium member's initial disaster related damages and expenditures appear to be. Review the procedures and follow-up processes required to support full reimbursement and or grant funding. 6. Review contracts, advise the Consortium on the establishment of contracts for contingency services and supplies and advise on the scope of worst development for said contracts, review the portfolio disaster vendor list, purchasing documentation and union agreements. Prepare any required supporting documentation that must accompany the Project Worksheets, including working with the Consortium members to gather details related to employee fringe benefits, overtime, etc. for labor rates to provide to FEMA. ?. Work with appropriate consortium members to assist the FEMA, Federal or State Agency in providing the necessary information, e.g. insurance policies, personnel policies, as requested by those or other agencies to complete necessary documentation for reimbursement and or grant application. Research as necessary to complete all forms. 8. Assist the affected consortium in compiling their initial damage assessments if requested for all expenditures, both in force account and permanent damages, including labor, equipment, materials, contract, rental equipment and all FEMA reimbursement categories. and so on. 9. Assist the affected consortium in completing the appropriate documentation required for federal and state reimbursement, and the submittal of all eligible expenditures for small and large projects to the appropriate agencies, and within the required deadline. 16. Provide assistance to determine if any eligible damages or expenses have not been quantified and presented for reimbursement. 11. Assist in tracking all project documentation submitted and following any outstanding expenditure(s) to ensure that all eligible expenditures are credited through submitted reimbursements. Ensure that the consortium understands why certain expenditures were de-obligated, if any. Track all expenditures and reimbursements to maintain high quality reconciliations of monies expended by the department and or consortium members and submitted for reimbursements versus those actually received. 12. Provide copies of all documentation transacted for reimbursement on behalf of the department, both electronically and hard copy to Collier County OMR or designee for its activity and to the appropriate departments to the members of the consortium. Offer the consortium any project management design and/or coordination ideas that may result in cost savings, efficiencies, or increased reimbursement. 13. Assist the consortium, to provide all necessary backup documentation, e.g. invoices equipment usage documents, etc. that will garner full reimbursement or grant eligibility. The documentation submitted for reimbursement must withstand a FEMA or Federal or State audit and State Emergency Management audit, and the successful proposer will have to support the work for which they are assisting the consortium. 14, Assist with any special documentation and requirements to receive reimbursement under the FHWA program working with the Florida Department of Transportation (FDOT) and consortium. 17-7116 Qlsaster Recovery Consulting Services 33 15. Assist the specialized FEMA teams as they become necessary in the process. Specialized beach renourishment FEMA teams may be assigned to Collier County to review the reimbursement in this particular area. The successful proposer would work with this team as necessary to assist in getting reimbursement for the County. The successful proposer may have to work with the Army Corps of Engineers, other Federal agencies along with other State agencies to receive reimbursement. 16. Maintain records of all the documentation provided by the County and or Consortium submitted to any outside agency for reimbursement and provide the County/Consortium with said copies upon request at any point in the process. 17, Once all projects are complete and reimbursement has been drawn down for eligible costs, the successful proposer would assist with final preparations with the State of Florida and FEMA or federal agencies for final inspections and the closeout process for large and small projects. The successful proposer would participate in the exit conferences with the County, State, and FEMA agencies. 1$. The successful proposer must be available to assist with any requests for audit information by any source, 19. If any disputes arise between the consortium and FEMA and/or the State, the successful proposer will assist the consortium in strategizing and writing the appeals, 20, The successful proposer must be able to have a team available from the start of the disaster reimbursement process to the closeout process for the consortium. This includes any time accounted for if an appeal is requested by the consortium. 21. Provide miscellaneous services not otherwise described, but which the consortium may require during the course of the Agreement, or any other tasks associated with FEMA and FHWA grant management or documentation reimbursement process as requested by the consortium. 22. The successful proposer will also provide the consortium members with a final report that will summarize the total reimbursement requested, total expenditures by Project Worksheet, and any special circumstances. Additionally, reporting requirements include FHWA reimbursement, total number of Project Worksheets, total reimbursement requested by Category type, total reimbursement requested by small or large project, and any other relevant data. 23, This scope of work does include public adjusting and will include coordinating with each applicant's Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. 24. Provide assistance with Florida Division of Emergency Management Bureau of Recovery Public Assistance document coordination, meetings and project worksheet ammendments. It is the intent of this consortium to award to multiple firms, with the option to procure services from all awarded consultants as needed. Work assignments will be made by requesting a proposal from one or more Firms and the issuance of a Purchase Order for the assigned Task. The Consortium reserves the right to assign all or portions of the work to one or more firms. Each Agency within the Consortium will have an assigned point of contact person. 17-7116 aisasler Recovery Consulting Services 34 EXH BIT B —GRANTING AGENCY PROVISIONS Provided in Separate File 17-7116 Disaster Recovery Consulting Services 35 EXHIBIT C — GRANTING AGENCY FORMS Provided in Separate File 1. Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions 2. Certification regarding Lobbying 3. Conflict of Interest 4, Anticipated DBE, M/WBE or VETERAN Participation Statement 5. Opportunity List for Commodities and Contractual Services and Professional Consultant Services G. Acknowledgement of Grant Terms and Conditions 17-7116 Disaster Recovery Consulting Services 36 EXHIBIT A FEDERAL CONTRACT PROVISIONS FEDERAL EMERGENCY MANAGEMENT AGENCY The supplemental conditions contained in this section are intended to cooperate with, to supplement, and to modify the general conditions and other specifications, In cases of disagreement with any other section of this contract, the Supplemental Conditions shall govern. Contractor means an entity that receives a contract. The services performed by the awarded Contractor shall be in compliance with all applicable grantor regulations/requirements, and additional requirements specified in this document. It shall be the awarded Contractor's responsibility to acquire and utilize the necessary manuals and guidelines that apply to the work required to complete this project, In general, 1) The contractor (including all subcontractors) must Insert these contract provisions in each lower tier contracts ( e,g, subcontract or sub -agreement); 2) The contractor (or subcontractor) must incorporate the applicable requirements of these contract provisions by reference for work done under any purchase orders, rental agreements and other agreements for supplies or services; 3) The prime contractor is responsible for compliance with these contract provisions by any subcontractor, lower -tier subcontractor or service provider. FCP- I EXHIBIT A FEDERAL CONTRACT PROVISIONS FEDERAL CONTRACT PROVISIONS 1. Conflict of Interest - This ContracttWork Order is subject to chapter 112, F,S, The vendor shall disclose the name of any officer, director, employee, or other agent who is also an employee of the State. Grantee shall also disclose the name of any State employee who owns, directly or indirectly, mare than a five percent (5%) interest in the Contractor's company or its affiliates. 2. Discriminatory Vendors — (1) No person, on the grounds of race, creed, color, religion, national origin, age, gender, or disability, shall be excluded from participation In; be denied the proceeds or benefits of; or be otherwise subjected to discrimination in performance during the term of the contract. (2) Contractor shall disclose if they appear on the discriminatory vendor list. An entity or affiliate placed on the discriminatory vendor list pursuant to section 287.134, F.S. may not. 1) Submit a bid on an agreement to provide any goods or services to a public entity; 2) Submit a bid on an agreement with a public entity for the construction or repair of a public building or public work; 3)5ubmit bids on leases of real property to a public entity; or 4) Be awarded or perform work as a consultant under an agreement with any public entity; or transact business with any public entity. 3. Lobbying - No funds received pursuant to this Agreement may be expended for lobbying the Federal or State Legislature, the judicial branch, or a federal or state agency. The bidder or offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering Into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included In the award documents for all sub -awards at all tiers (including subcontracts, sub -grants, and contracts under grants, loans, and cooperative agreements) and that all sub -recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction Imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,400 and not more than $100,000 for each such failure 4. Record Retention — A. The contractor shall maintain and retain sufficient records demonstrating its compliance with the terms of the Agreement for a period of at least five (5) years after final payment is made and shall allow the County, the State, or its authorized representatives access to such records for audit purposes upon request. B. In the event of litigation or settlement of claims arising from the performance of this contract, in which case contractor agrees to maintain same until the County, the FEMA Administrator, the Comptroller General of the United States, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related to the litigation or settlement of claims 5. Diversity — All contracting and subcontracting opportunities afforded by this soil citation/contract embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State of Florida. Firms qualifying under this solicitation are encouraged to submit FCt1-2 EXHIBIT A FEDERAL CONTRACT PROVISIONS bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bid specification. These requirements apply to all bidders/offerors, including those who qualify as a Minority Business vendor. A list of minority owned firms that could be offered subcontracting opportunities may be obtained by contacting the Office of Supplier Diversity at (850) 487-0915. 6. Applicable Laws - The contractor shall comply with all applicable federal, state and local rules and regulations in providing services to the County. The contractor acknowledges that this requirement includes, but Is not limited to, compliance with all applicable federal, state and local health and safety rules and regulations and that FEMA financial assistance may be used to fund the contract. As such, the contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. 7. Administrative, Contractual, or Legal Remedies - Unless otherwise provided in this contract, all claims, counter -claims, disputes and other matters in question between the local government and the contractor, arising out of or relating to this contract, or the breach of it, will be decided by arbitration, if the parties mutually agree, or in a Florida court of competent jurisdiction, 8. Termination for Cause and for Convenience - This contract may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this contract through no fault of the terminating party, provided that no termination may be effected unless the other party is given: (a) Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate; and (b) An opportunity for consultation with the terminating party prior to termination. This contract may be terminated in whole or in part in writing by the local government for its convenience, provided that the other party is afforded the same notice and consultation opportunity specified in I (a) above. If termination for default is effected by the local government, an equitable adjustment in the price for this contract shall be made, but no amount shall be allowed for anticipated profit on unperformed services or other work, and any payment due to the contractor at the time of termination may be adjusted to cover any additional costs to the local government because of the contractor's default. If termination for convenience is effected by the local government, the equitable adjustment shall include a reasonable profit for services or other work performed for which profit has not already been included in an Invoice. For any termination, the equitable adjustment shall provide for payment to the contractor for services rendered and expenses incurred prior to receipt of the notice of intent to terminate, in addition to termination settlement costs reasonably incurred by the contractor relating to commitments (e.g., suppliers, subcontractors) which had become firm prior to receipt of the notice of intent to terminate. Upon receipt of a termination action under paragraphs (a) or (b) above, the contractor shall promptly discontinue all affected work. (unless the notice directs otherwise) and deliver or otherwise make available to the local government all data, drawings, reports specifications, summaries and other such information, as may have been accumulated by the contractor in performing this contract, whether completed or in process. 9. Patents and Data - No reports, maps, or other documents produced in whole or in part under this contract shall be the subject of an application for copyright by or on behalf of the contractor_ The grantor agency and the grantee shall possess all rights to invention or discovery, as well as rights in data which may arise as a result of the contractor's services. 10. Clean Air Act and Federal Water Pollution Control Act - (1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 FC? -3 EXHIBIT A FEDERAL CONTRACT PROVISIONS U,S,C, § 7401 et seq. (2) The contractor agrees to comply with all applicable stndards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U_S.C. 1251 et seq. (3) The contractor agrees to report each violation to the County and understands and agrees that the County will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (4) The contractor agrees to Include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FEMA. 11. Suspension and Debarment (1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 184.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 184.840) or disqualified (defined at 2 C.F.R. § 180.935), (2) The contractor must comply with 2 C.F_R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by the County. If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3004, subpart C, in addition to remedies available to the Florida Department of Emergency Management, the Federal Government may pursue available remedies, including but not limited to suspension andlor debarment. (4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt_ 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer, The bidder or proposer further agrees to include a provislon requiring such compliance In its lower tier covered transactions. (5) The Contractor's debarment and suspension status will be validated by the County at the System for Award Management at www.sa__m.g_ov and the State of Florida at tittL. dmsmiyflorid0,C011 lhLISIw s;;Ioperationslstatelpurcliasin 1 veiidor inforit»tian. 12. Reporting - The contractor will provide any information required to comply with the grantor agency requirements and regulations pertaining to reporting. It is important that the contractor is aware of the reporting requirements of the County, as the Federal or State granting agency may require the contractor to provide certain information, documentation, and other reporting in order to satisfy reporting requirements to the granting agency. 13. Access to Records — (1) The contractor agrees to provide the County, the FEMA Administrator, the Comptroller General of the united States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. (2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The contractor agrees to provide the FEMA Administrator or his authorized representatives' access to construction or other work sites pertaining to the work being completed under the contract." Pursuant to Section 20.055(5), F_5,, the contractor will cooperate with the State of Florida's Inspector General in any investigation, audit, inspection, review, or hearing. 14. Energy Efficiency Standards - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act, 15. DHS Seal, Logo, and Flags - "The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DMS agency officials without specific FEMA pre- approval." 16. No Obligation by Federal Government - The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non -Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. FCP-4 EXHIBIT A FEDERAL CONTRACT PROVISIONS 17. Program Fraud and False or Fraudulent Statements or Related Acts - The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract." 18. Recovered Materials — (1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA designated items unless the product cannot be acquired (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii) At a reasonable price. (2) Information about this requirement is available at EPA's Comprehensive Procurement Guidelines web site, http//www.epa.gov/cpq/. The list of EPA -designate items is available at http://www.epa.gov/cpq/products. htm. 19. Discriminatory Vendors List: In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 20. Inspector General Cooperation: The Parties agree to comply with Section 20.055(5), Florida Statutes, for the inspector general to have access to any records, data and other information deemed necessary to carry out his or her duties and incorporate into all subcontracts the obligation to comply with Section 20,055(5), Florida Statutes. FCP-5 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES GRANT CERTIFICATIONS AND ASSURANCES THE FOLLOWING DOCUMENT'S NEED TO BE RETURNED WITH SOI_ICIATION DOCUMENTS 1, Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions 2. Certification regarding Lobbying 3, Conflict of Interest 4, Anticipated DBE, MfWBE or VETERAN Participation Statement 5. Opportunity List for Commodities and Contractual Services and Professional Consultant Services 6, Acknowledgement of Grant Terms and Conditions GCA -1 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primary Covered Transactions (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared Ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property, (c) Are not presently indicted for or otherwise criminally or civilly charged by a gcvernmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal_ Name Title Firm Street Address, City, State, Zip Signature Project Name Project Number Tax ID Number DUNS Number GCA -2 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES The undersigned her knowledge and belief, that: COLLIER COUNTY Certification Regarding Lobbying (Vendor! Contractor) certifies, to the best of his or (1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to Influence an officer or employee of an agency, a member of the Legislature, an officer or employee of the judicial branch, or an employee of a State agency in connection with the awarding of any State contract, the making of any State grant, the making of any State loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any State contract, grant, loan, or cooperative agreement. (2) No grantee, nor its persons or affiliates, may employ any person or organization with funds received pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State agency, The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the cost for advertising, including production costs; postage; entertainment; and telephone and telegraph: and association dues. The provisions of this paragraph supplement the provisions of section 11.062, Florida Statutes, which is incorporated by reference into this solicitation, purchase order or contract. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The VendorlContractor, , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 11.062, Florida Statutes,, apply to this certification and disclosure, if any. Name of Authorized Official Title Signature of Vendor/Contractor's Authorized Official Date GGA -3 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Conflict of Interest Certification Collier County Solicitation No. 1, , hereby certify that to the best of my knowledge, neither I nor my spouse, dependent child, general partner, or any organization for which I am serving as an officer, director, trustee, general partner or employee, or any person or organization with whom I am negotiating or have an arrangement concerning prospective employment has a financial interest in this matter. I further certify to the best of my knowledge that this matter will not affect the financial interests of any member of my household. Also, to the best of my knowledge, no member of my household; no relative with whom I have a close relationship; no one with whom my spouse, parent or dependent child has or seeks employment; and no organization with which I am seeking a business relationship nor which I now serve actively or have served within the last year are parties or represent a party to the matter. I also acknowledge my responsibility to disclose the acquisition of any financial or personal interest as described above that would be affected by the matter, and to disclose any interest I, or anyone noted above, has in any person or organization that does become involved in, or is affected at a later date by, the conduct of this matter. Name Signature Position Date Privacy Act Statement Title I of the Ethics in Government Act of 1978 (5 U.S.C. App.), Executive Order 12674 and 5 CFR Part 2634, Subpart I require the reporting of this information, The primary use of the information on this form is for review by officials of The Justice Department to determine compliance with applicable federal conflict of interest laws and regulations. Additional disclosures of the information on this report may be made: (1) to a federal, state or local law enforcement agency if the Justice Department becomes aware of a violation or potential violation of law or regulations; (2) to a court or party in a court or federal administrative proceeding if the government is a party or in order to comply with a judge -issued subpoena; (3) to a source when necessary to obtain information relevant to a conflict of interest investigation or decision; (4) to the National Archives and Records Administration or the General Services Administration in records management inspections; (5) to the Office of Management and Budget during legislative coordination on private relief legislation; and (6) in response to a request for discovery or for the appearance of a witness in a judicial or administrative proceeding, if the information is relevant to the subject matter. This confidential certification will not be disclosed to any requesting person unless authorized by law. See also the OGE/GOVT-2 executive branch -wide Privacy Act system of records. GCA -4 EXHIBIT B GRANT CERTIFICATIONS ANIS ASSURANCES COLLIER COUNTY ANTICIPATED DISADVANTAGED, MINORITY, WOMEN OR VETERAN PARTICIPATION STATEMENT Status twill be verified. Unverifablf statuses vitt require the PRIME to either prcivde a reatsed statement or provide source documentation that validates a Status. A, PRIME VENDOR/CONTRACTOR INFORMATION PRIME NAME PRIME FF D NUNIBER CONTPACT DOLLArt AMOUNT I5111E VRIh1E A FtORIOA-CERTIFIEO DISADVANTAGED, VETERAN V ;l .5 THE ACTIVITY Of THIS CONTRACT MINO111IMORWOMEN BUSINESSENTERPRISE? DBE? Y N CONSTRUCTION T N (DBE?hIBEf 5E) ORISAVEAWALLDISADVANYAGED ME E? Y N CONSULTATION? Y N Busluess 64 CERTIFICATiON FROM THE SMALL BUSINESS ADMINISTRATION? ASERVICE DISABLIEDVETERAN' WOE? Y N OTHER? Y N 5DO SA? V N 15TKS SUBMISSION A REVI514r1? Y IJ 1 IF ITS, REVISION N-.. S. IF PRIME HAS SUBCONTRACTOR OR SUPPLIER WHO IS A DISADVANTAGED MINORITY, WOMEN -OWNED, SMALL BUSINESS CONCERN OR SERVICE DISABLED VETERAN, PRIME IS TO COMPLETE THIS NEXT SECTION DBE M/WBE 5USCONTRACTOR OR SUPPLIER TYPE OF WORK OR MNICITY CODE SUB/SUPPLIER PERCENT OF CONTRALT VETERAN NAME SPECIALTY (See Below DOLLAR AMOUNT DOLLARS TpTAL C. SECTION TO BE COMPLETED BY PRIME VENDORKONTRACTOR NAME OF iVOMMER DATE TITLE OF SUBMITTER EMAIL ADDRESS OF PRIME (SUBMITTER) TELRPHONE NUMISER FAX NUMBER NOTE; This inwiTiRtlun is used to track and report anticipated DOE or MBE participation in faderellydunded contracts- The anticipated DBE or MOE amount is voluntary and will not become part otthe CCrltractual terms. This form must be submitted at time at response to a solicitation, if and when awarded a Countf contract, the prime will be asked to update the Information for the grant contpilance files. E m6iI TY CODE BlackArnerican BA His anis Amerlran HA NatlVG American NA Sutxont. Asian American SAA Asian -Pacific ArTeritan APA Non-Min0vily Women I NhtW other: not of any other group listedl o D. SECTION TO BE COMPLETED BY COLLIER COUNTY DEPARTMENT NAME COLLIER CONTUCT 0 IIFBIAFPor90/REO GRANT PROGRAM CONTRACT ACCEPTED BY: PATE GCA -5 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES 'COLL" rrC'jWYGFUNT COMPLIANCE FORD, �Ip OPPORTUNITY LIST FOR COMMODITIES AND CONTRACTUAL SERVICES AND PROFESSIONAL CONSULTANT SERVICES 7r u the paiky of the Code of fa 2ml Repuigiions rcFRJ dr Florida Sta[utes FS must hove the opporrunitp to porrkaolt on CantrGCts svJth rete Yif and/or stair ronr osslrronca. Pfirrse Contractor/Prime comuttal5t: Address and Phone Number: Procurement humber/Advertisement Number: Tha list below ii intended to be a listing of firms that are, or attempting to, participate on the prof ed numbered aboV!_ The I lit must include the firm bidding dr quoting as prime, as well #s subs and suppliers quoting for pr rticipatloyt. Prime cantrartws and Consultants must provide information for Numbers 1, 7. 5, and 4; and, should provide any Informatlon they hive for Numbers s, 5, 1, and B. This form must be submitted with the tad package. 1. Federal Tax 14 Number: 1—�T 6.I I DBC a. Annual (i loss RYcslpt5 2. Firm Name: tu—I rlerr-G9E Leu than $ 1 Milian 3. Phone Number: between 51.5 million a, Address Between S s-io million 7.Sut>cantrador Between $10-15 million RSubconsulOnt More than � 15 million 5. rear Firm Established, 1. Federal Tax to Number 6.� DoE a. Annual Grossaeciiipts 2. Fi rm Name rldn•DBE Less than $ 1 mil lion 5 Phone dumber 6etwe@n S 1-5 yrlitlion 4. Address Between $ 5.10 milliary 7.a 5Ul:XQ0tt3c10r eetwaen51&15million Subconsulant More thins ismlllion 5, Year Finrti Established: 1. Federal Tarr i0 Number: 4. DBE El U. AnIM31 Gross Receipts 3. Firm Name: Non -DBE Less than 51 million S. Phone Number: Between$ 1.5 million a, address Between 5 S-10 million 7, SubaorrtradDt Between $1 15 million subconsuhant More than a 15 nAllon S. rear Firm Established: 2.Ftc!401Tax IDNumber , 6-® DBE S. Annual GFOSS Reeeipts 2. Firm Name Non -DBE Less than $1 million 3. Phone Number eetwaen 5 1.5 million 1. L.ddfe55 De[Yleen $ 5.14 mi iliorl 7, 50contraettu 9et•r,een$161snlillion sulil luitant more than 5 is million 5, Year Firm Established: t74.A - U EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Acknowledgement of Terms, Conditions and Grant Clauses Flow Down of Terms and Conditions from the Grant Agreement Subcontracts: If the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be available to the Department for review and approval. The vendor agrees to include in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly report the subcontractor's progress in performing its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat. Certification On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identified in this solicitation document(s). Vendor/Contractor Name Authorized Signature Address Solicitation/Contract # GCA -7 Date Geer Cauchy f4dminlalr boa $emees pepoomeni pf "utvjmen! $eruiQet. ❑Iv;8K n Memorandum Date: August 4, 2017 Email: brendabrilhart@colliergov.net Telephone: (239) 252-8446 FAX: (239) 252-6697 ADDENDUM Y From: Brenda Brilhart, Procurement Strategist To: Interested Bidders Subject: Addendum # 1 RFP 177116 — Disaster Recovery Consulting Services The following clarifications are issued as an addendum identifying the following change (s) for the referenced solicitation: I. Q: Will office space be provided to the selected contractor? Collier County can make "break-out room" space available for up to 10 individuals at the Emergency Operations Center without charge for a period not to exceed 60 days. Will office equipment and support be available? A. Collier County can provide wireless Internet connectivity, and S landline phones Ito the Emergency operations Center without charge for a period not to exceed 60 days. Computers roill trot be avallable. Color and Black and while printing, copying and color maps will be charged at the prevailing rate per copy of the County's leased copier equipment per page charge -payable net thirty (30) clays. 2. Q: page 35, 411 • How often would the vendor require coordination meetings? A. It is Collier County Emergency Management's desire that the vendor meet In March and July of each year joindy with all consortium menrbers to review, evaluate and train opt current and best practices as it relates to assembly and nuances of FEMA Project Worksheet darn needs, current FEMA policies and concerns, and other topics of interest. A No (2) business (fay format Is suggested at each visit in March and July whereby a joint half (lay session could occur for nu(lual concerns of all consortium menrbers anal the remaining 1.5 day mould be available for each consartium member to have one on one meetings. 3. Q: Has the Consortium and/or county identified standard positions in order to compare rates with other vendors, i.e., Project Manager, Public Assistance Coordinator, Insurance Specialist, Environmental Engineer, Administrative, etc. If so, please provide. A. Collier County has not idendf►ed standard positions as this is a ne►v effort by the County. 4. Q: Will the selected vendor mobilize to the Collier County EOC during disaster operations to begin planning for recovery operations? A; The County would reserve the right receive a quote acrd issue a task order to deploy before landfall f feasible or immediately following landfall of its discretion. S. Q: Will the selected firm conduct an assessment of existing PA recovery documents, i.e., plans, procedures, guidance? A: If the County chooses to have a firm review existing recovery documents or intervene it: pending FEMA PW activity, including th a current Fire Management Assistance Grant the County would request a quote for.such services and issue a parckase older or task order for sit ch work. There are no requirements to have the vendor(s) revierW carrent Mirk (it the present time without charge. Ills assumed that the vendor(S) would like to meet Ivith consortium Members to discuss lit general terns what recovery business processes are presently in place so a fast -start can be initiated at the next emergency event. Such assessment of the current business processes far the consartiutt would be at no -charge. 6. Q. Clarify what information is sought in the requirement to "describe contacts and relationships with your other clients and interaction with FEMA and state agencies". Page 6, Tab 11, bullet seven. A; Collier Couoly and Its Gflnsortiunt urenrbers expressed concern that a large hurricane event ►vauld stretch the capabilities of nrosi flrms if they had multiple awards within the impacted region, thereby delaying services and expertise to Collier Caunly and the consortium members. Demonstration that Collier County and the Cousardiim i,tembers would be a high priority client is preferred. 7. Q: please defnc "lead project staff'. Is this the primary point of contact or any staff with supervisory responsibility or some other standard? Page 6, Tab 111, bullet two? A: Collier Courtly and the Consorthint members as indivltlual governmental units would be tasking and paying individually for services. Each goven•ntniental cult could assign a supervisory level staff llalsou to address each project ivorksheel or related effort. 8. Has the Selection Committee been identified? Yes If so, does it include members of the "Consortium"? Yes If so, which ones? A: Currently, the members severing are from the City of Marco, Naples Airport Authority, Collier Mosquito Control District and Collier Corinty PublicSchools. 9. Q; Will a designated Selection Committee member contact proposer's references? A: Typically our Procurement Services gaff will contact references. 10. Q: What is the county's definition of "large disaster"? Page 5, Tab II, bullet four. A: It is our general experience that we sustalir substantial residential and commercial structural damage crud experience a storm surge greater than 7ft oi- winds at or near Category 3. 11, Is the "Consortium" a formal quasi -governmental entity with an independent board as defined by Florida Statues, Section 163.01 or is it an informal intralocal agreement? If it is a formal agreement could you provide a copy of the agreement filed with the County Clerk's office? Page 4, "Brief Description of Purchase" A: It is an hiformal agreement, and requires each inelivddual agen cylinunicipa lily to negotiate and execute contracts with lite anvareleel firms. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. EXHIBIT C — CONSULTANT'S PROPOSAL (Also attached hereto following this page) Page 13 of 13 #17-7116 & Disaster Recovery Consulting Services CDR Maguire, Inc. �4 CDR I mncuinE CDR Maguire, Inc. Corporate Headquarters: PO Box 771750 Miami, FL 33177 Contact Person: Tracy Doyle, Program Manager Local Office: 4016 Colleton Court Tallahassee, FL 32311 (850) 728-3104 • �O `l Eir' COU14ty TABLE OF CONTENTS TAB I: COVER LETTER I MANAGEMENT SUMMARY Pages 3-5 TAB II: FIRMS QUALIFICATIONS Pages 6-15 CDR MAGUIRE HISTORY Page 6 CAPABILITY AND BUSINESS ABILITY Wage 6 ORGANIZATIONAL STRUCTURE Page 8 FEMA PUBLIC ASSISTANCE EXPERIE=NCE AND OTHER DISASTER GRANTS Page 9 DEBRISIWATERWAY DEBRIS MONITORING AND REIMBURSEMENT EXPERIENCE Page 9 APPEALS EXPERIENCE Page 9 AUDIT EXPERIENCE Page 14 FHWA AND FDOT Page 11 AGENCY CHART FOR PROJE=CTS SINCE 2012 Page 11 -FEMA PROJECTS Page 11 •FDOT & FHWA PROJECTS Page 12 LARGE DISASTE=R PROJECTS SUMMARY Wage 14 OTHER RELEVANT EXPERIENCE Page 15 TAB III: SPECIALIZED EXPERTISE OF TEAM MEMBERS Pages 16 PROPOSE[] TEAM Page 16 RESUME SUMMARIES Page 18 TRAINING AND REIMBURSEMENT EXPERIENCE Page 22 TAB IV: TECHNICAL APPROACH Pages 23.30 CDR DISASTER PRO Page 23 THE COLLIER COUNTY CONSORTIUM ENGAGEMENT FRAMEWORK Page 23 MAKING THE CONSORTIUM OUR NUMBER #1 PRIORITY Page 24 PRE -EVENT ACTIVITIES Page 25 ACTIVATIONINOTICE. TO PROCE=ED Page 25 DAMAGE ASSESSMENT Page 26 PROJECT FORMULATION Page 27 GRANT ADMINISTRATION Page 27 FISCAL SERVICES Page 28 SCOPE; CHANGE" AND VERSIONING PROCESS Page 28 DIRECT ADMINISTRATIVE COSTS (DAC) DOCUMENTATION AND REPORTING Page 29 REPORTING Page 30 CONCLUSION Page 30 TAB V: COST OF SERVICES TO THE COUNTY Pages 31.32 PRICE PROPOSAL (2017) Page 31 TAB V1: REFERENCES Page 33 TAB VIL: ACCEPTANCE OF CONDITIONS Page 34 TAB VIII.; REQUIRED FORM SUBMITTALS Page 35 4 CORIMRGUIR[ CO 7eY C01414ty TAB I: COVER LETTER / MANAGEMENT SUMMARY 4 CDR (Mi7GUIRE CDRI MR0U RE August 16, 2017 Procurement Services Division Attn: Brenda Brilhart, Procurement Strategist 3327 Tamiami Trail East Naples, FL 34112 RE. RFP 17-7116 Disaster Recovery Consulting Services Dear Ms. Brilhart and Selection Committee Members: On behalf of CDR Maguire, I am pleased to submit our proposal demonstrating our team's proven capability and overall approach In providing disaster recovery consulting services to the Collier County Consortium (Consortium). Natural disasters can have a devastating impact on local communities and your staff, especially when resources are stretched thin and deadlines need to be met. In this proposal, we demonstrate how we can assist you in navigating the disaster recovery process, specifically by providing you with: A Strategic Partner. Since 2014, CDR Maguire has been assisting local communities in the State of Florida recover from natural disasters, most recently with Hurricane Matthew. In addition, members of the CDR Maguire Team have been providing engineering, planning and construction management services in the state for the past 35 years. This rich history in the state allows us to better serve you as we have forged strong relationships with local, state and federal agencies including the Florida Department Emergency Management (FDEM), the Florida Department of Transportation (FDOT), the Federal Highway Administration (FHWA), and FEMA Region IV. Putting the Consortium's needs first. Understanding the Consortium's desire to hire a consultant who will put your priorities first, CDR Maguire has selected Mr, Tim Hancock of Stantec to serve as client liaison for this engagement, This will ensure that the Consortium's needs are given the immediate attention and service they deserve. As a current resident and former Collier County Commissioner, Mr, Hancock will be joined by CDR Magu�re's project manager, Ms. Tracy Doyle, who is also a Florida native. Together, Mr. Hancock and Ms. Doyle will bring the full depth of resources that the GDR Maguire Team possesses to best serve you during every engagement. ■ A Project Tracking Tool: CDR Disaster Pro. To assist the Consortium in navigating through the new FEMA PA Process and the additional responsibilities being placed on local applicants, CDR Maguire will offer its proprietary grant management software CDR Disaster Pro at no charge. CDR Disaster Pro has been designed with grant recipients in mind, and will assist each of your departments involved In the PA Grant Management PO BOX 711750, Miami, Fl. 33177 • P'786.235.6534 ■ F, 786.235.8501 r�r%=A A.ril Ilgr- r1nAA E Cycle. From assisting your finance and/or accounting departments track costs and submit Requests for Reimbursements (RFRs), to providing a simplified process for your Public Works and road and bridge engineers to follow in documenting site assessments and creating cost estimates, CDR Disaster Pro can be adapted to fit your needs and processes. Services provided under this contract will be administered out of partner firm Stantec's Naples Office located at 5801 Pelican Bay Boulevard, Suite 300 Naples FL 34108. Authorized contact personnel on this contract include: Tim Hancock, AICP Client Liaison Stantec Tim, Hancock(abStantec.com P. (239) 643-4040 x 6413 Tracy Doyle Project Manager CDR Maguire Inc Tracy. Doyieo.CDRMaquire.com P. (850) 728-3106 Andre Duart Chief Operating Officer CDR Maguire Inc Andre. Du art(=DRMaquire.com P (954) 465.8084 I appreciate your consideration for our services and look forward to seeing how the CDR Maguire Team can best meet your needs. Sincerely, Andre Duart, Chief Operating Officer CDR Maguire Inc. PO BOX 771750, Miami, Ft. 33177 . P: 786.235.8534 • F: 786.235.8501 nnonenrnl noC nnnn Cor r County TAB II: FIRMS QUALIFICATIONS CDR MAGUIRE HISTORY CDR Maguire Inc. was founded in 1938, as a small civil engineering firm in the state of Rhode Island. Today, CDR Maguire is Hispanic -owned business led by owners and brothers, Carlos and Andre Duart, Florida natives, who purchased the company In 2009. With a staff of over 135 employees in seven (7) different states, CDR Maguire is a full-service, nationally recognized emergency management and engineering firm with its corporate headquarters located in Miami, FL. CDR Maguire's Emergency Management Division has been serving communities nationwide since 2009 and has assisted our clients in managing over $25 Billion of disaster recovery funds. CAPABILITY AND BUSINESS ABILITY CDR Maguire has assembled a team with unparalleled disaster recovery, grant management, FDOT and FHWA experience with specific expertise in the state of Florida. These firms have over 250 years of experience , combined, In providing professional services to local, state, and federal clients. Having assisted more than 100 cities, counties and states in more than 75 declared disasters, the team presented before you has the demonstrated capability and ability to respond to any need that the Collier Consortium ("Consortium") should require. The CDR Maguire Team is composed of the following firms: Stantec joins the CDR Maguire team with the full technical capabilities of a 15,000 -person architectural and engineering Stantec firm with offices in 250 locations in North America. With 711 staff members In Florida and 58 of them in Naples, Stantec is a great local player of the CDR Maguire team proposed to support Collier County and the Consortium. Since 1954, we have been collaborating across disciplines and industries to make projects happen. Our work begins at the intersection of community, creativity, and client relationships. After a disaster strikes, communities need a range of support services to cope and tackle the recovery tasks that lie ahead. We're trained professionals who live and work where you do, and we've been there during and after the unexpected occurs. That's why we deeply believe in the value of the disaster management process for minimizing risk and accelerating recovery through our: • Multi -disciplinary expertise • Risk-based, all -hazards approach • Hest practices Community engagement As a Federal Emergency Management Agency (FEMA) Risk Map contractor, Stantec brings in- depth risk management, hazard mitigation planning, and preparedness experience to the CDR Maguire Team. Our post -disaster experience with the US Army Corps of Engineers and dozens 4 C13RIM OUSE 6 COr Y C01414ty of local communitles also means you will benefit from our expertise in minimizing damage and accelerating recovery. 410�I I� I� �/ Hagerty joins the CDR Maguire Team with a depth of resources - I I �`-1 ERT T including planning, preparedness, and administration of the FEMA Public Assistance Grant Management Program. At Hagerty, we pride ourselves in our ability to help communities of all sizes establish sound recovery management processes that increase reimbursement, reduce the potential for adverse audit findings, and result in expedient closeout. Our success, and what sets us apart from our competition, is evidenced by the fact that since we were founded in 2001, there have been no adverse audit findings for projects led by Hagerty by the Department of Homeland Security (DHS). Hagerty professionals have a broad understanding of federal disaster recovery programs and have been responsible for innovations recognized by the Federal Emergency Management Agency (FEMA); two of which have been adopted as national policy. Hagerty has supported state and local governments to identify, develop, and manage eligible FEMA Public Assistance (PA) Program claims totaling more than $15 blilion across thousands of projects, Our support spans all PA Program categories of work and includes the full gamut of public facilities — from schools, firehouses, and airports to roads, waste water treatment facilities, and sophisticated coastal Infrastructures like piers and beaches. Our success is underpinned by unmatched technical proficiency and PA Program policy expertise gained from more than 16 years of experience supporting recovery in communities across the United States (US). R.J. Behar & Company, Inc. (RJ Behar) was established in 19 R r J. p e h a r 1898 to provide personalized services in the disciplines of 17 1 engineering, planning, and construction management engineering inspection to public clients throughout Florida. RJ Behar is a minority owned firm, currently certified as minority/small business (DBE in Miami -Dade County, Broward County, Palm Beach County, the Florida Department of Transportation and the South Florida Water Management District. The firm is currently at 38 employees. Our steady growth has been based on providing quality services with a client service-oriented approach. They have secured contracts with agencies such as Broward County, Palm Beach County, Miami -Dade County, the Florida Department of Transportation (FDOT), South Florida Water Management District (SFWMD), the Village of Wellington, the Cities of Miramar, Lauderdale Lakes, Sunrise, Coral Springs, Fort Lauderdale, Tamarac, Hialeah, Miami and the Town of Davie. 4 CORMR001RG 7 r q ie,-r CIt U14ty Organizational Structure Tlm Hancock, AICP CDR Maguire Hagerty Stantec Project Manager CDA Magulre Stantec Behar & Assoc, Public Schools Airport Coastal Engineering Planning Public Engagement Leading this engagement will be Stantec's Tim Hancock as client liaison and CDR Maguire's Tracy Doyle as lead Project Manager. The CDR Maguire Team has been carefully selected to fulfill the entire needs of the Consortium as the whole with each company bringing their level of expertise which they may be called on during any activation, �4 CDR I MFIC UIRr. Co e*w COU14ty FEMA Public Assistance Experience and other Disaster Grants PA Experience Led by the firms of CDR Maguire, Hagerty, and Stantec, the CDR PW Formulation & Maguire Team brings nationally recognized expertise in providing writing comprehensive FEMA Public Assistance (PA) Grant Management 10 Sandy Recovery services, in addition to other disaster grants including Community Improvement Act Development Bleck Grants (CDBG-DR), Hazard Mitigation Grant (SRIA) Programs (HMGP), Natural Resource Conservation Service (MRCS), sec. 42a public and Economic development Administration (EDA), g EDA , The CDR Maguire Assistance Alternative Procedures (PAAP) Team has assisted state and local clients with claims totaling over $40 billion and has responded to some of the nation's largest disasters 4174/406 Mitigation including Hurricane Sandy (NY), Hurricane Katrina (LA), and the 2013 () Insurance Support Floods (CO). Q AudltlAppeal support Debris/Waterway Debris Monitoring and Reimbursement Experience Debris Experience Historicaliy. Cate or -A Debris Project Worksheets (PW) has been th Private Property debris Removal (PPDR) highest dollar category of disaster reimbursement. The CDR Maguire Waterway/Stream Team has written hundreds of Cat -A PWs for clients nationwide and has debris Removal also served as a debris monitoring contractor for dozens of clients, PAAP Incentives providing the Consortium with a unique advantage when tracking, (i.e. sliding scale) estimating and re-claiming debris management costs. 0 Derelict Vessels Our most recent experience with the Florida Department of Debris Management Environmental Protection (FDEP) had us oversee the removal of Plans "waterway debris" along the St. Johns' Diver over three separate 10 Demolition of counties, and we have been recognized by FEMA for our innovations structures for stream debris removal processes for the 2013 Colorado Floods. Appeals Experience The CDR Maguire Team disaster recovery policy experts have extensive experience preparing, submitting, and winning both first and second appeals. Leading our team is Mr, Charles Bartel, Esq., who has served as an appeals specialist for both the state of Florida and FEMA. Mr. Bartel will be supported by CDR Team member Hagerty who has most recently supported FEMA headquarters in reviewing second appeals, giving them, extensive knowledge of the overall appeals process and successful strategies supporting documentation and support for the appeal. 4 CORMFICuira¢ 9 9 Cd KEY C01474ty Several team members have served in operational leadership positions at the federal, state, and local levels. In this capacity, our subject matter experts have represented states and local jurisdictions to help reduce or cancel negative audit de -obligations. In some cases, this includes operational experience in arbitration with FEMA to reduce de-obilgation. Other subject matter experts on our team have worked directly for FEMA and served in positions to review appeals and make recommendations to the agency's leadership. This unique experience allows us to assist the Consortium in understanding how to craft appeal letters and navigate politics associated with reducing or canceling the negative impact they can have on your community. Examples of Successful Appeals and Dispute Resolutions: I. Beach Rre-nourishment Project: After FEMA's beach specialist ruled the entire project ineligible and developed a $0 PW, Hagerty worked to proactively develop a white paper that addressed all of FEMA's eligibility concerns and collaborated with SCEMD staff to ensure that FEMA's ineligibility determination was reversed without the need for an appeal. 2. Fuel for Temporary Mobile Boilers for a Housing Authority: In a recent case, FEMA denied the eligibility of fuel for temporary mobile boilers. Hagerty worked directly with the client, representatives of the state, and FEMA to use a procedure recently added to the FEMA Public Assistance Program Appeal Procedures to resolve this dispute without an appeal. By utilizing a facilitated conversation involving members of FEMA's Alternative Dispute Resolution staff, an appeal -ready package was prepared and submitted. After a facilitated conversation, PEMA reversed their decision and prepared a version for the disputed fuel costs without the need for a formal appeal resulting in its client receiving reimbursement for more than $18 million in fuel costs without waiting for the time that it takes to adjudicate an appeal. 3. Eligibility of Tree Replacement at a Public Drinking Water Facility: In one recent appeal, FEMA initially denied the replacement of trees around a reservoir located in upstate New York. Hagerty worked with the client to prove trees constituted an element of a designed natural filtration system. The appeal resulted in the eligibility of $1.9 million In additional work to restore the reservoir to pre -disaster condition. Audit Experience CDR Maguire has only represented two clients that have undergone a preliminary audit. In the case of the City of Boulder, no significant findings were found as reported in a January of 2016 an CIG report stated ",..the City has adequate procurement policies and procedures in place that are consistent with applicable Federal procurement standards. Moreover, the City's insurance procedures and practices are adequate to ensure that the City can properly manage anticipated insurance proceeds". No adverse recommendations were made in that report. In the case of 1-arimer County, before engaging CDR Maguire as its disaster recovery consultant, t IG found that the County did not follow proper procurement under FEMA Super Circular by CDR I MFlGUIRH 10 Co ,er coulty utilizing cost-plus and time and materials contracts. CDR Maguire worked with the County's staff to address these deficiencies and re -solicit its contracts. A subsequent audit held about two years later reported that changes made and actions taken had been deemed acceptable with no recommended adverse action reported. FHWA and FDOT Experience Supporting the CDR Maguire Team as FDOT and FHWA experts are the professional engineering service firms of Stantec and R.J. Behar & Company. Combined these firms provide unparalleled experience in the design, engineering and construction management of infrastructure projects ranging from airports and public schools to roads, bridges, and beaches. The importance of having these services offered as part of your disaster recovery team cannot be emphasized enough as FEMA has implemented a new PA Process that shifts more responsibility to the local applicants to provide detailed costs estimates and accurate scopes to formulate project worksheets. With over ten office locations in the state of Florida, including the Naples and Fort Myers, the Consortium can rest assured that it will have the required expertise on the ground to formulate cost estimates and document damages as soon as soon as it is safe to do so. The local proximity of our team members will allow for an expedited recovery as you will not have to wait for FEMA state or federal teams to deploy to start your recovery process. AGENCY CHART FOR PROJECTS SINCE 2012 FEMA Projects e Luanna Cambas, P.E., DOTD District 02 Lab Engineer LADOTD2 2012 1440 US Hwy 90 Bridge City, LA 70094 504-437-3111 Daniel A. Craig, Senior Vice President, Tidal Basin Holdings, Inc., State of New York 2012 675 N Washington Street, Suite 400 Alexandria, VA 22314 703.683.8551 Mr. Steven Hartford, Town Manager Westerly, RI 2012 45 Broad Street Westerly, RI 02891(401) 348-2530 Alan Aresnault, Public Works Director, Charlestown, RI 2012 4540 South County Trail Charlestown, RI. 02813 (401) 364-1230 Peter Neff, Department of Public Works Clinton, CT 2012 117 Nod Road Clinton, CT, 06413 (860) 644-1102 Alan Aresnault, Public Works Director, Charlestown, RI 2012 4540 South County Trail Charlestown, RI. 02813 (401) 364-1230 Brian Graham, Flood Coordinator, Boulder County, CO 2016 - Present 2525 13th Street, Suite 203 Boulder, CO 80304 (303) 441-1705 Brian Graham, Flood Coordinator, City of Boulder, CO 2013-2014 2525 13th Street, Suite 203 Boulder, CO 80304(303) 441-1705 4 CDR IMRGUIRE Cnfer County Client Dates Contact Lori Hodges, Director of Emergency Management Larimer County 2015 - Present 200 W, Oak Street, Fort Collins, CO 80521 (970) 498-7147 Colorado Parks and Wildlife 2017 Craig Workman, Capital Program Manager, 317 West Prospect Fort Collins, CO 80524 303-291-7401 Brian Olson, Interagency Relations Officer, EI Paso County, CO 2016 - Present 200 S. Cascade Ave, STE 150 Cala. Springs, CO 80903 (719) 520-6927 Jared George, Metric Engineering Inc., Director of Emergency SCDOT 2014 Management 13940 SW 136 St Miami FL 33186 850 980-9700 Rodney Andreasen, Director of Emergency Management, Jackson County, FL 2014 - Present 2864 Madison Street, Marianna, FL 32448 (850) 482-9678 Samantha Richer, Rhoda Island Emergency Management North Smithfiled, RI 2015- Present 645 New London Avenue Cranston, Rl 02920 (401) 462.7048 Samantha Richer, Rhode Island Emergency Management North Providence, RI 2015- Present 645 New London Avenue Cranston, RI 02920 (401) 462-7048 Erica Heidelburgh, Recovery Unit Supervisor, State of Massachusetts 2015- Present P.O. Box 15205 Worcester, MA 01615.0205 508.820,2033 Metro St, Louis Sewer District 2016 Present Marian Gee, Finance Director 2350 Market Street 5t. Louis, MO 63103 314-768-6299 Hell Howard, Fire Chief, City of Rowlett Rowlett, TX 2015- Present 4701 Rowlett Rd # 101 Rowlett, TX 75088 (972) 412-6230 Flagler County, FL 2016 - Present Craig Coffey, County Administrator 1769 E. Moody Blvd„ BIdg.2 Bunnell, FL 32110, (386) 313.4001 Flagler Beach, FL 2016 - Present Larry Newsom, City Manager P.O. Box 70 Flagler Beach, FL 32136 (386) 517-2000 Scott Woolam, Senior program Analyst Florida Department of 2016 - Present 3900 Commonwealth Blvd. Mail Station 100 Tallahassee, FI. Environmental Protection (FDEP) 32399 850 245-2806 Metro St. Louis Sewer district 2017 Marlon Gee, Finance Director 2350 Market Street St. Louis, MO 63103 314-768-6299 June 2015 to Alan Munoz, Director of Risk Management Harris County METRO Current 1900 Main St., Houston, Texas 77002 713-739.4095 July 2015 to Aolfe Longmore, Finance and R(sk Manager City of Austin Current 5010 Old Manor Rd #330, Austin, TX 78723 512-974-0450 Oct. 2015 to Justin Powell, Assistant County Administrator Hc" County Current 1301 Second Avenue, Conway, SC 28526 843.915-5020 Chase Wheeler, Emergency Management Coordinator, Grand Prairie Oct. 2015 to 1525 Arkansas Lane, Roam 3021 Grand Prairie, TX 75053 Current 972-237-7595 Williamson County Aug. 2015 to Jan, 2016 Cindy Hood, 911 Tracy Chambers Lane Georgetown, TX 78626 512-864-5200 Brantley County Oct. 2016 — Current Carl Rowland, County Manager P.O. Box 398 Nahunta, GA 31553 912-462-5256 Oct. 2011 -Oct, Dennis Jones, Director Chatham County 2016 124 Bull Street Savannah, GA 31401 912-201-4500 April 2017 — Kevin O'Neill, Director San Benito County Currant 471 4th St., Hollister, CA 95023 831-636-4168 12 CYRIMRGu��iC 4 Co ie -r County Mar. 2008 to Mar. Kim DeLarge Jr., Capital Budget Director City of New Orleans 2013 1300 Perdido St, Suite 9th Floor, New Orleans, Louisiana 70112 504-658-8672 FDOT & FHWA Projects 4 CDR I WGUIRE 13 Chris Rhude, Project Manager FDOT, District 2 FDOT District 2 2012-2016 1109 S. Marion Avenue, Lake City, FL 32025-5874 (386) 961- 7451 Mike Lewis, P.E Traffic Safety Program Engineer, FDOT, District FDOT District 3 2013-2018 3, 1074 Highway 90, Chipley, FL 32428850-330-1266 Fernando Morales, PE Project Manager, FDOT District 4 2015 -Ongoing 3400 W. Commercial Boulevard Ft. Lauderdale, Florida 33309 (954) 777-4687 Alfredo Quintero, PE Director of Public Works, Town of Cutler Bay 2016-2017 10720 Caribbean Blvd., Suite 105Cutler Bay, Florida 33189 (305) 234-4262 Mr. Shawn Denton, Director of Public Services, City of Pembroke Pines 2013-2014 13975 Pembroke Road Pembroke Pines, Florida 33027 (954) 450-6900 Mr. Dane Esdelle, Project Manager, City of Ft. Lauderdale 2012-2013 100 N. Andrews Avenue, Suite 619 Fort Lauderdale, FL 33301 (954)828-6885 4 CDR I WGUIRE 13 COIT r COurity Large Disaster Projects Summary MEE Number of Project Worksheets: 700 ITotal Amount: $8,000,000,000 Number of Employees Mobilized: 100 Amount de -obligated: none Cost estimating for improved or alternate permanent work projects supported by historic New York City prices and Pre -work done to assist in approved by FEMA and implementing a comprehensive financial completing Project Worksheets: and grant management system that allows the City to maintain visibility in gaps between expenses charged to emergency codes and those claimed on PWs - Provided extensively written justification to receive a waiver from the Federal Coordinating Officer to exceed the $10,000 per unit cap on the New York City Rapid Repair Program. This waiver will help the City close a $300 million gap between the actual program cost (approximately $600 million) and the cost the Federal Emergency Management Agency initially said it would pay (approximately $300 million) o Provided extensively written justification to receive approval for the approximate $60 million New York City Essential Hotel Sheltering Program as an eligible Section 403 Emergency Work expense Special Reimbursement Issues - Successfully oversaw $6 billion in Section 428 Public Assistance resolved with FEMA: Alternative Procedures (PAAP) Pilot Program grants - Recovered over $4.2 billion in CDBG-DR federal aid and $12 billion overall. - Managed the $12 billion recovery effort, which included Federal Emergency Management Agency, Federal Highway Administration, and Housing and Urban Development grant preparations. - Assisted the City obtain more than $4.2 billion in CDBG-DR federal aid, including approximately $790 million to offset the City's local share of other federal recovery grants. Success in any FEMA or State N/A Appeals: Experience with FEMA/State audits: N/A 4 C13RIMAGUIRE 14 r City of New Orleans Hurricane Katrina Recovery Number of Project Worksheets: 300 Total Amount: 1$140,000,000 Number of Employees Mobilized: 20 lAmount de -obligated: none Pre -work done to assist in Version monitoring and financial tracking completing Project Worksheets; Special Reimbursement Issues None resolved with FEMA: Success in any FEMA or State Successfully tracked over 200 capital projects, Including their Appeals: appeals Used a web -based database solution to ensure that FEMA, FHWA, the State of Louisiana, bond funds, and Community Experience with FEMA/State audits: Development Block Grants — Disaster Recovery (CDBG-DR) grants (among others) funding program standards were met in case of audits Other Relevant Experience Understanding the diverse needs of the Consortium (e.g. City and County, Sherriff, Public Schools, Airport Authority, and Mosquito Control District) the CDR Maguire Team was purposefully assembled to meet Its unique needs, drawing from its resources of over 15,004 personnel. Our team possesses a team of Engineers and FEMA specialist that can and have supported all spans of PA Program categories of work — from public schools, firehouses, police stations, airports, to roads and bridges, waste water treatment facilities and complex coastal infrastructure like piers and beaches. is `DRiMRGUIRE County,Larlmer _..Floods Number of Project Worksheets: 50 ITotal Amount: 1$85,000,000 Number of Employees Mobilized: 12 JAmount de -obligated: I none Debris Monitoring, Procurement Reviews, Site assessments, Pre -work done to assist in Eligibility Reviews, Damage Estimates, Project Formulation and completing Project Worksheets: Prioritization Private Property Debris Removal; Time and Material Cost Benefit Special Reimbursement Issues Analysis; Public Roads Privately Maintained Reimbursement; resolved with FEMA; Successfully applied for over $9 million of CDBG-DR funds for 12.59/o local match Success in any FEMA or State Currently in the process of assisting with 7 small appeals (less Appeals: than $200k) Participated in rectifying a Preliminary OIG Audit (prior to CDR Maguire's engagement) to address improper procurements that Experience with FEMA/State audits: resulted in a successful Second Audit with a "no recommended adverse action report." Other Relevant Experience Understanding the diverse needs of the Consortium (e.g. City and County, Sherriff, Public Schools, Airport Authority, and Mosquito Control District) the CDR Maguire Team was purposefully assembled to meet Its unique needs, drawing from its resources of over 15,004 personnel. Our team possesses a team of Engineers and FEMA specialist that can and have supported all spans of PA Program categories of work — from public schools, firehouses, police stations, airports, to roads and bridges, waste water treatment facilities and complex coastal infrastructure like piers and beaches. is `DRiMRGUIRE Disaster Recovery Consulting Services — RFP 17.7916 TAB III: SPECIALIZED EXPERTISE OF TEAM MEMBERS PROPOSED TEAM Project EKtieutivG Client liaiaon Project Manager Tim Hancock, AICP will serve as the local Client Liaison for Collier County, ensuring a single point of contact for all communication going forward. Mr. Hancock will be responsible for disseminating information to the project team as needed and similarly ensuring timely and efficient communication and coordination between our team and Collier County. Tim brings to this role a lengthy and broad range of experience in Collier County, counting among his numerous projects work as a Program Manager, public Engagement Lead and planner for various departments within Collier County. He also served as a Collier County Commissioner from 1994 to 1998 and prior to that worked in Disaster Recovery Services for the American Red Cross here in Collier County. Tim's background and understanding of the community needs as they pertain to Emergency and Disaster Response makes him a logical choice as client liaison for this effort. Serving as the Lead Project Manager will be Ms. Tracy Doyle. As a Certified Financial Section Chief and local Florida resident, Ms. Doyle can be deployed to any incident either before landfall or shortly thereafter to offer support at the County's ECC Center. Having a financial expert involved right away will assist the Consortium in forming a "strategic vision" for recovery immediately after landfall allowing it to move efficiently and effectively through the disaster recovery process. Ms. Doyle was most recently deployed in Flagler County and the City of Flagler Beach to support their recovery from Hurricane Matthew. These projects, along with her participation in FEPA, have provided her with current insight on how the State and FEMA are c ntiy administrating the Public Assistance Program and will assist In informing and COri`MRGWRE 16 CSO IeT COU14ty representing the Consortium's best interest during any activation. Ms. Doyle's has also conducted several "Super Circular" procurement reviews and training for clients throughout the country, which can be done at the Consortium's request. Mr. Hancock and Ms. Doyle will be backed by a team "local" Combined staff of 726 in Florida, engineers, FEMA Specialists, and subject matter experts 68 of them In Naples alone. (SMEs) that work and reside in the state of Florida. All employees listed below are permanent W2 employees that can be activated either prior to a storm's landfall or shortly thereafter to assist the Consortium conduct damage assessments and assist in transitioning from a Response to a Recovery Phase. Understanding the vast array of public assets that this Consortium oversees, we have assembled a team with a broad range of professional engineering expertise and FEMA PA knowledge that covers anything from public school buildings, roads, and bridges to coastal engineering. (4 CDRIMRGUIRE 17 r CO ger C014114ty RESUME SUMMARIES Tim Hancock, AICP: Client Liason YearsofExperience - 25+ ' ' ^ ^ - - - - J + Y - Y Y - y - _ _ Projects: Technical Expertise • Community Outreach Big Corkscrew Island Regional Park, Collier FEMA Public Assistance • Workshop Facilitation County Florida • Debris Management • Disaster Recovery Present. • Data Management • Public ParlicipalionlEngagement Collier County Library Community -Wide • Field Supervision • Land Planning Assessment and Long Range Mastor Plan, ---------------_-_--____--- • Project Management Collier County, Florida Education7Tralning Distrlct2ColllerCountyCommissioner • Pepper Ranch Preserve, Collier County, and Certifications from 1994.1998 Florida - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ + Collier County Bio -Solids Facility, Collier EducaticnFrraining Bachelor of Arts in Geography, County, Florida and Certifications University of South Florida, Florida, . Collier County Resource Reoovery Business Flooding, Landslides, and Mudslides - 1992 Park (RRBP) IPUD Rezone, Collier County, FL Larlmer County, CO Certified Planner, American Institute FEMA Courses: IS 104_b, IS 200.b, + DR 4136• Severe Storms and Flooding - of Certified Planners IS 230.d, G-300, G-400, NIM$ -740, Tracy Doyle: Program Manager Years of Experience 18+ ^ - ' T Projects; Technical Expertise • EOC Support pR 4283- Hurricane Matthew - Flagler FEMA Public Assistance • FEMA Public Assistance County 9 Flagler Boach, FL Ootobar 2018 - • Debris Management * Fiscal Support & Planning Present. • Data Management • Procurement • Debris Management Planning DR 4255 Savers Winter storms, • Field Supervision 2015-2416 Tornadoes, sir&fight-line Winds, and ---------------_-_--____--- ORA254-AK, Severe Storms and Flooding, - Flooding -Rowlett, TX. Education7Tralning Tallahassee Community College, FL + OR -4177- Florida Severe Storms, and Certifications Valdosta State Collage, GA Tornadoes, Straight -lino Wind$, and Military, 1987.2003 Cradentialed as a Type III Finance! Flooding - Jackson County, FL G-300, ICS -100, ICS -200, ICS -300, ICS -400, ICS -700; NIMS; Admin Section Chief * DR -4145- Colorado Severe Storms, G-400, IS -801: ESF 01 Transporta- EMMIE Training Flooding, Landslides, and Mudslides - tion I8-807, ESF #7 I6-802 ESF) #2 FL PA Training Larlmer County, CO IS -605 ESF #805 FEMA Courses: IS 104_b, IS 200.b, + DR 4136• Severe Storms and Flooding - ESF #5, 18806 ESF #8, ESF #7 IS 230.d, G-300, G-400, NIM$ -740, The Stale of Florida IS606 ESF #8 IS800 ESF #8, I8-811 NIMS- 0l 0-305, El: 973 DR 4084- Hurricane Isaac - The State of ESF #11, 15811 ESF #4 (479) Procurement, 2 CFR, pan 244 Florida FEMA EHP DR 4068- Tropical Storm Debby - The State * Debris Management Plans of Florida • Closeout Requirements David Weaver: FEMA Specialist, PW Formulation Years of Experience 20+ Projects: ------------------------------------- Technical Expertise FEMA Public Assistance DR4283-Hurricane Matthew FDEP • Debris Management Waterway Debris Removal St. John's River • Data Management DR4254-AK, severe Storms and Flooding • Field Supervision 2015-2416 • PW Formuation & Writing ORA254-AK, Severe Storms and Flooding, -y - - - - ` ` - - - - - _ City of Boulder, CO 2013 -2014 EducationlTralningArkansasArmy National Guard, • DR4138 Florida Severe Storms and Flooding and Certifications Military, 1987.2003 Holmes County- Millersburg, CH 2013 G-300, ICS -100, ICS -200, ICS -300, ICS -400, ICS -700; NIMS; DR 4177 Storms and Flooding, Florida G-400, IS -801: ESF 01 Transporta- Division of Emergency Management, FL 2013 tion I8-807, ESF #7 I6-802 ESF) #2 DR406B & DR -4484 State of Florida Division IS -605 ESF #805 Of Emergency Management 2012-2013 ESF #5, 18806 ESF #8, ESF #7 • DR -1785 and DRIE31- Florida Division of IS606 ESF #8 IS800 ESF #8, I8-811 Emergency Management,2009 - 2012 ESF #11, 15811 ESF #4 (479) DR -1969 North Carolina Severe Storms, Tornadoes, and Flooding 2009-2012 • FEMA Disaster and Hazard Mitigation Planner from worked on 17 different DR$ 2004-2009 C13R I"RaurAr; 18 oNer County Misty Berryman: FEMA Specialist, Finance, Insurance Years of Experience 12+ Projects: -- - - Technical Expertise --FEMA Public - • DR -4283- Hurricane Matthew, Flagler County Florida (Oct. 201G -Present) • EDC Support • Project Management Planning- Rhode Island Emergency HSEEP Exercises Management Agency (May 2010 -Feb. 2017) • CPBG•DR, HMGP, EMPA Planning Flagler County (May • CEMP Writing 2016 -December 2016) • EMAP AccredUtlon Support • Contlnullyof Operations (COOP) Planning, Ridgewood, NJ (Oct. 2016 -Jan. 2017) -- - - - - --- ------ ------ "y - - --- -- - -- - -- Flood Mitigation Assistance Plan, Franklin EducationlTraining BS - social Sciences, Florida State County, FL(April 201$ -Dec. 2016) and Certifications University, DR -4214 -Severe Winter Storm. Snowstorm Certlfloallonst- 2007,IS.100_x, IS. and Flooding. Stale of Massachusetts 200.b, IS -700.a, G -775,18-600.h, (October 201 -April 2016) 15,832.6, IS -634, IS-235.b,G-900, DR -1177- Flarlda Severe Storms, Tamadoes, IS-230.b,G-318, IS -130, IS -240.a, straight-line Winds, and Flooding -Jackson IS -001, IS -241.a, IS -242.x, IS -244'a, County, FL (September 2014 -May 2015) ECIC -101, IS -003, G -557,18-703,a. IS -10,a, IS -120.a. IS -366.1$-271. DR -4087- Hurricane Sandy, Clinton, CT (Jan. 0-202, C3-270.41 G.4001 G-191, 2015 -May 2015) FL 6D1, IS -909, L-148, G-358, MGT DR -4145- Colorado Severe Storms, Flooding, 310, IS -862, L-958,18-130 Landslides & Mudslldes, Larimer County, CO (March 2014 -Oct. 2014) Matthew Starr, PG (Coastal) ' FEMA Specialist. Beach Erosion Years of Experience 15+ - Projects: Technical Expertise Beach Nourishment FEMA Peer Review Services and • Coastal Engineering Deobllgatlon for Naples Beach Nourishment • Dredging Design', Collier County. Florida • Hydrographic Surveying Mississippi Hurricane Katrina Recovery • Ecosystem Restoration Service", Mississippi Emergency Management Agency, Gulfport & ello d, • Asset Management Missippi • Natural Resource Mapping Naples RenourishmentTruak Haul Naples Beach Be • Water Quality Projects (201$12014)', Collier County, Florida • Wildife Biology • Collier County Annual Monitoring Reports • Waterway Debris for Beach Nourishment Projects and Pass • Flood Hazard Mitigation Dredging (2010-2014)', Collier County and • NFIP Marco Island, Florida - - - - - - - - ... - - - - - - - - - - - - - - - - - - - - - - - - - - - FEMA Region X OlscoveryAnaiysle, Alaska, Education/Training Bachelor of Science, Marine Washington, Oregon, Idaho ' Coastal Bridge Inspections', Puerto Rico Ond Certifications Sclencelcoastal Geology, Coastal Highway and Transportation Authority, $an Carolina University, Conway, South Juan, Puerto Rico Carolina, 2006 C East Naples Bay Dredging Project Design Professional Geologist #2906. and Permitting Services, City of Naples. State of Florida Florida. • Clam Pass Maintenance Dredging and JCP 'Others available upon request Permitting', Collier County, Naples, Florida David Pail FEMA Specialist, PAAP Expert Years of Experience 8+ projects: ---------------------------------`--- L)R-077-FIOdda Severe Storms,Tamadoes, Technical Expertise ' FEMA Public Assistance Straighl-line Winds, and Flooding - Jackson • Debris Management County, FL • Data Management DR -4145- Colorado Severe Storms, Flooding, • Field supervision landslides, and Mudslldes - Boulder, CO -- - - - - - - - - - --- ------ ---- ------- - - - - -- DR -4086- Hurricane Sandy -Charlestown EducationlTraining and Certifiaationis United states Navy, 1993-1997 Certifications: I8-001, I8 -100,1S-200, and Westerly, RI Dill Hurricane Isaac -Various Lo - IS -230, t8-240, 18.241, IS -242, IS- cations, LA: Served as the Data Manager, 393.a, 15-5A7, IS -630.18-700 assisting the Louisiana �4 CEIR I MRGUIRE 19 Dale Johnson., FIRMA Specialist, PA, Debris Site Inspector Years of Experience 24+ Projects: Technical Expertise - - • Debris Removal Monitoring • DR -4283 Hunicana Matthew- St, John's River • Waterway Debris Removal Debris project Monitoring DR -4283 Hurricane Matthaw--FlaglerCo. * Construction Inspector Supervision Florida. - - - - - - -•-documentation of construction- - - - . SR 3016 B10 ISIP Project, Allegheny Co. EducationlTraining Business Administration, Penn PennDOT District 11-0 (TCI -2) and Certifications Commercial Schaal of Buslness,1989 Trench Shoring Services Safety in SR -Sec. East Ohio Street Reconstruction. Allegheny Co. PennDOT District 11-0 (TCI -2) Excavation Course DR -0085_ Hurricane Sandy -Albany, NY PennOOT District 12-0 2013 Winter DR -4145- Colorado Severe Storms, Flooding, Construction Conferenoe Land/Mudslidas - Larimer County, CO ICS -100, ICS -200, NIMS-704, NIMS- DR -4166- South Carolina Severe Winter Storm, 800 South Carolina DOT, Various Locations, SC ACI Concrete Field Testing Certification DR -4177- Florida Severe Storms, Tornadoes, Technician - Grade 1 #00142452 Cert. Straight-line Winds, and Flooding - Jackson PennDOT CDS NmdGen; Operator County, FL #3ANGRR; Nuclear Gauge #4973 Bob Behar, PE: Engineers, FDOT, FWHA Years of Experience 41+ Projects: -- - - - - - _---- I - - - - - - - - - - - - - - - - - - - - - - -- " Neighborhood Participation Program, Broward Technical Expertise Planning &Design County, Florida - City of Sunrise, FL of Transportatlan projects Cost Estimating Services, Broward County, FL- L-----------------------�-------------- - - - - - - - - - - - - - - - - - - - - - - � I - - - - - - - - - - - - - City of Sunrise, FL EducationlTraining MS Civil Engineering, UnivemIty of Citywide Resurfacing Project, Broward County, FL and Certifications Florida, 1475 BS Civil Engineering, University of -City of Tamarac NW 871h Avenue, Miami -Dade County, FL Florida, 1974 R F, Florida License No, 2175511980 IF DOT), Dlstdot 6 W 76th Street from Hiateah Gardens Boulevard R E. Licenses to W, 36 Avenue, MIaml-Dade County, FL- City -Kentucky No. 19836/1097 -Indiana No- 1980004711897 of Hialeah ` SR-51US-110verseas Highway from Fontaine -Michigan No. 62 0 1 04 3 6 5 511 997 Drive to 3, of Tavernier Creek Bridge, Monroe -Ohlo License No. E-6264 County, Florida - FOOT, District 6 • E. 4th Avenue Improvements Local Agency Program (LAP}IAmedcan Recovery and Reinvestment Act (ARRA) Project, Miami -Dade County, Florida - City of Hialeah " More available upon request David Romano, PE: Engineers, Airport, Debris Years of Experience 22+ Projects: Technical Expertise y Y ^ T • Planning & Design • FEMA Construction Drainage and Resurfacing Contracts, Mlami-Dade County, FL Miami -Dade ofTransportatlon Projects County E=nvironmental Resources Management -------------------- `_---------- _� (DERM) EducationlTraining M. S. Construction Management, . Emergency Water Main Repair, Broward and Certifications Florida International University, 1995 County, Ft.- City of Pembroke Pines B. S. Civil and Architectural Transportation and Tramlt Projects, Miami- Englneering, University of Miami, Dade County, FL- City of Miami Department of 1993 Capital Improvements P.E. Florida License No. 63817/2006 CEI Oversight for American Recovery & CERTIFICATIONS: TIN #: Reinvestment Act (ARRA) and Local Agency R550167713870 Program (LAP) Pmjeols, Broward County, FL- •AsphaltPavingTechnicianLevelI FDOT),Dlstdct4 & II NAVAIDS Infrastruclore Fort Lauderdale! Others available upon request Hollywpod International Airport, Broward County, FL- l3roward CountyAvlalion Department, Airport Expansion Program • Fort LauderdalalHollywoodAirport CCTV RPR Services, Broward County, FL - Broward County Aviation Department C4Cpl—lurnC 20 Corr County Clyde "Ted" Aiken, PE: Engineer, school, Water, FDOTIFHWA Years of Experience 17+ Projects: ------------------------------------- Technical Expertise • Project Management • Highway Design • Feasablllty Studies • Drainage and stormw&lor mgmnt design and permitting • Cost eetimabng, prep of contract documents • Bidding end construction administration services EducationlTratning Bachelor of Science, Civil Engineering, and Certifications University of Florida, Gainesville, Florida, 1997 Professional Engineer #58536, Slate of Florida Schools * New Gate school Feasibility Study, Sarasota County, FL • Venice Elementary School Site Design Services, Sarasota County, FL • Manatee Community College Mosler Plan Update for Bradenloo & Venioa Campuses, Manatee County, FL "More avallable upon request Water • Storm Surge Mitigation for Boardwalks, Walton County, FL • Chlpola Rlvar, Jackson County, Florida Shoal River Ranch Preliminary Planning Evolustlon, Okaloosa County, FL • Heritage Harbour, Manatee County, FL Blue Mountain BaachAccess & Fiestroorn Facility, Walton County, FL "More available upon request Roadway • Operational Improvements to 1-7513t US 90 Interchange and 1-295 at Pritchard Road Interchange, Columbia and Duval Counties, Florida, Columbia and Duval Counties, Florida • FDOT District 3 Disldctwlde Minor Safety Design Consultant, Multiple Counties in Florida's Panhandle, Florida • SR 20 Resurfacing, Rehabilltation, and Restoration from SR 61 (US 27/Monroe Street) to SR 261 (US 31010apital Circle), Leon County, Florida (Project Manager and Enginear-of-Racord More available upon request Charles Bartel; Subject Matter Expert (SME), Appealsllnsurance Years of Experience 35+ Project&!Experience: - ^ Technical Expertise Project Management & u • Mr. Bartel is CDR Maguire's resident Public Administration Services Assistance legal specialist. Throughmil his • Budgeting 35 year career, Mr. Bartel has boon at the • Resource Allocation forefront of PA concepts and poticles and has • Grant Eligibility Issues been Involved in the managoment of over • Emergency Management 15,000 Prajcct Worksheets. His exceptional EducationiTraining 88— Engineering OperatlonsIowa and Certifications State University, 1968 MS—Gull Englneedng University of Iowa, 1971 MPA—Public Administration, 1990JO — Law. 1990 understanding of the disaster recovery legal landscape makes him a valuable asset to the CDR Maguire Team. • In addition to supporting legal Issues vAthln Ute PA process, Mr. Bartel consults and trains agencies and employees in opilmi7ation of fundingldoCumentallon of eligibility for Federal disaster grants and resolving grant program ellgibility Issues • on -Call PubllcAssistance Legal Speciallst, CDR Magulre • Ad hoc legal specialist for eligibility and appeals Issues for declarations in Rhode Island, Colorado, Florida, and MassachuseUs • ❑aveiops white papers and policy analyses * Drafts appeats letters and assists with eligibility determination Additional resumes for Off Site I Reach C44 C13RIMncUME Back support are available upon request, 21 C0141T cou1.ty TRAINING AND REIMBURSEMENT EXPERIENCE The CDR Maguire Team is well trained and prepared to track and document all of the Consortium's disaster related expenses for maximum reimbursement. Our team also possesses demonstrated project experience utilizing the Sandy Recovery Improvement Act (SRIA) and the Public Assistance Alternative Procedures (PAAP) program for both permanent work and debris removal in Florida, New York, and Colorado. Our team experience begins with our project manager, Ms. Tracy Doyle. Ms. Doyle is a certified Financial Section Chief and was most recently called on upon by Flagler County to serve in that position during Hurricane Matthew. Ms. Doyle was deployed prior to the storm making landfall and hunkered down with response crews in the Flagler County EOC. Working for two weeks straight, Ms. Doyle led the County's efforts by overseeing emergency contract procurement while tracking and documenting all disaster related expenses for reimbursement. This kind of support through dedication and expertise is what the Consortium can come to expect from the CDR Maguire Team. The CDR Maguire Team holds certificates for the ICS 100, 200, 300, and 400 series of training classes, and is up to date on FEMA's latest policies and procedures for grant management and reimbursement. Our staff has attended conferences and trainings including the Florida Emergency Preparedness Association Conference to stay up to date on Florida's latest requirements for grant reimbursement. By working on numerous projects since the most recent FEMA guideline changes, our staff has come to possess real working knowledge of these guidelines. The most recent FEMA guideline changes include Federal procurement (2 CFR part 200 / FEMA Super Circular) and emergency management and assistance (44 CFR), and FEMA's Public Assistance Program and Policy Guide (PAPPG, 2017 Edition). In addition, the CDR Maguire Team's staff has previous experience working for the Division of Emergency Management approving requests for reimbursement in addition to performing closeout activities for past disasters. The CDR Maguire Team has partnered closely with the Division of Emergency Management's recovery department to establish documentation policies, and practices for the last several FEMA declared disasters in Florida. Rest assured the CDR Maguire Team has the "expertise you trust, and the service you deserve. 4 CDR I MFGUIRE 22 Cow, r coulity TA8 IV, TECHNICAL APPROACH CDR Maguire's proposed management approach begins with a thorough understanding of the complex realm of local disaster recovery operations and how it needs to be coordinated with state and federal agencies to maximize a community's recovery. The CDR Maguire Team believes that ensuring long-term success Involves becoming familiar with, and understanding, the Consortium's specific needs, objectives and goals, while being able to look around the cornet' to anticipate needs before they arise. To best serve the Consortium, the CDR Maguire Team will utilize two key tools: 1) CDR Disaster Pro and 2) the Collier County Consortium Engagement Framework. CDR Disaster Pro CDR Disaster Pro plays an integral part in how the CDR Maguire Team delivers its services. The system was defined to ensure a repeatable process is followed, with the appropriate quality control and checks in place to ensure a successful recovery. The system captures the required information, both pre -event and post event, that is necessary to formulate a Project Worksheet (PW), along with the documentation that will be required to submit requests for reimbursements (RFRs), and prepare closeout ready packages. CDR Disaster Pro is a proprietary web -based system and will be as part of our services at no cost. CDR Maguire will provide in person as well as web -based training to familiarize Consortium staff with the system. We have taken the time to re -designed the system to reflect the demands and needs of FEMA's new Public Assistance model, that has placed more emphasis on local applicants in the preparation of their PWs. CDR Disaster Pro was designed to track expenses, ease data entry, maintain documentation and expedite the grant process, from damage assessments to ,---- --- closeout and every step in between including the tracking of direct administrative costs (DAC). The system is also adaptable for F✓WHA's Detailed Damage Inspection Report (DDIR) grant cycle. The Collier County Consortium Engagement Framework Upon award, the CDR Maguire Team will hold multiple kickoff meetings, one for the Consortium and -..,then with each member individually. The kickoff meeting will be utilized to facilitate (4 coRIMRGUiRE 23 ■ Disaster Recovery Consulting Services — RFP 17-7116 introductions and allow us to understand how each entity does business. Our experience has taught us that although there is an overall goal of the Consortium to be met, each member will have its own unique set of needs, goals, priorities, objectives, and stakeholders, Following the initial kickoff meetings, the CDR Maguire Team will collect and review pertinent documents (i.e. Disaster related plans, SOPS, COOPsICOGs, policles, procedures, mutual aid agreements, etc.) for each member. Next, the CDR Maguire Team will create an Engagement Framework for each Consortium member. This living document will spell out the delivery of services allowing all stakeholders input to its deslgn, The more work that is done at the beginning of a relationship means the less time and energy needed to be spent down the road. The Engagement Framework will include sections such as: • Stakeholder register QA1QC plan • Budget and schedule plan • Communication expectations • Reporting requirements • Current staffing or potential technical gaps Making the Consortium our Number #1 Priority CDR Maguire can dedicate a team to each member of the Consortium, upon request, we are committed to making your needs our #1 priority. Tim Hancock, the team's Client Liaison, will be available at a moment's notice and is located out of the Naples office, luring times of non -emergency, the CDR Maguire Team will answer any communication (e.g, email or phone calls) within a 24 to 48- hour period. During pro -notice emergency events, the CDR Maguire Team can mobilize and pre -position resources on-site when given CDR Maguire Team Offices CDR Maguire Stantec - Miami - Naples - Tallahassee Fort Myer* - Sarasota RJ Behar - Tampa - Miami - Wellington - West Palm Beach - Fort Lauderdale - Orlando - Saint Augustine - Panama City - Tallahassee Jacksonville the notice to proceed. Our teams can co -locate within your offices during times of emergency, so that we can bo available at a moment's notice, providing any support desired including attending any meetings at the Consortium's request. With a local office in Naples and additional field offices throughout 1�4 CORIMnMUIFIV 24 r lco ler C07.14ty Florida, the CDR Maguire Team possess the capacity and proximity to meet any of Consortium's needs, Pre -event Activities From the onset of the engagement, the team performs a thorough review of all pertinent policies, plans, procedures, and conducts a gap analysis to identify risks and suggested solutions, This gap analysis can potentially save the Consortium thousands of dollars and will be very beneficial In preparing for successful audits, These reviews will include: ➢ Record keeping and retention strategies to ensure completeness and effectiveness Y Procurement processes to verify 2 CFR 200 compliance Force account pay policies to ensure all applicable costs can be reimbursed In addition, we will coordinate with the Risk Management Department./Divisions of the Consortium to complete a comprehensive review of each member's insurance policies, ensuring the disaster recovery and restoration process complies with local, state and federal laws and avoids potential duplication of benefits. COR Maguire provided technical assistance and guidance on insurance oversight and issues tothe State of Massachusetts and local applicants during the DR -4214 event, which included: @ Reviewing applicant insurance settlement Information and ID Making insurance adjustments during project/17W development. Once all data has been verified, the CDR Maguire Team will load pertinent information into CDR Disaster Pro to have on hand prior to any activation and speed up the recovery process. Documents such as pay policies, insurance documents, and maintenance records will be uploaded in a case management file. Data required to prepare accurate cost estimates and assist with PW formulation (i.e. employee names, position, rates, historical material costs, FEMA cost codes, contractor information, etc.) will also be entered. This process will be repeated annually or as needed so that all records are kept up to date, and specific to each event facilitating grant administration throughout the project lifecycle. Activation/Notice to Proceed 4 CDRIMFICUIRE 25 • CSU 7BY C01414ty Upon verbal or written notification from the Consortium to deploy, CDR Maguire will send out an Advance Team consisting of representatives from corporate leadership and Subject Matter Experts (SMEs) for the particular task at hand. Key functions of an Advance Team include but are not limited to: • Stakeholder Engagement • f=acilitate an internal kick-off meeting • Determine needs and additional resources required Attend meetings as requested (i.e. FEMA Recovery Scoping Meeting - formally known as the kickoff meeting) • Create a disaster specific framework We understand that no two dents are alike and therefore can adapt our management structure to fit your needs. The CDR Maguire Team values productive relationships. Working alongside the Consortium and in conjunction with state, federal and non-governmental agencies (NGO's), we will ensure that staff assigned will complement the strengths of the Consortium, and provide capabilities required for your successful recovery. Damage Assessment Conducting accurate damage assessments are critical to any recovery process. The sooner damage assessments are performed, the quicker the recovery process and subsequent disaster grant funding can begin. Acting as a force multiplier, our team of qualified damage assessment professionals span across a broad spectrum of disciplines who can accompany Consortium personnel on site visits to identify damages. Our personnel will arm themselves with the appropriate "local knowledge" that will ensure damages are captured accurately and entirely, leaving no stone unturned and ensuring the Consortium's interest are protected. As an added benefit, the CDR Maguire Team also # y offers the use of drones. By using this technology, the CDR Maguire Team can quickly assess areas that are inaccessible and dangerous, eliminating the need to put people in harm's way. By using our in-house mapping experts and licensed UAS pilots, the CDR Maguire Team can ensure effective + documentation to support the eligibility of x damages. We can use multiple sources of data, Including photogrammetric and satellite, to create maps and 3D models to support damage claims. Often well-documented photos have proven to be worth millions of recovery dollars, Once information is gathered in the field, data is input directly into CDR Disaster Pro which has been designed to simplify the cost estimating process by cross referencing data that was 44 CORIMHOURE 26 CONY C014nty previously entered — such as historical materials costs, force account labor and equipment rates. The system will then generate an accurate cost estimate based on information specific to the Consortium and its members. The system has been proven to expedite the cost estimating process by cutting down on calculation errors and facilitating the collection of information. This information can then later be used to assist with the submission of the Request for Public Assistance (RPA) form, the creation of bid packets, and the formulation of PWs. Project Formulation Utilizing CDR Disaster Pro, data collected from the site assessments can quickly be turned around into a Project Worksheet (PW) or a Detailed Damage Inspection Report (DDIR). Once sites are identified and grouped into a project, all the site estimate information moves into that project at the click of a button, allowing an aggregated scope of work and project estimate. This information can be exported from Disaster Pro into a nearly complete PW or DDIR form, The CDR Maguire Team consists of experienced EHP, Insurance and Mitigation experts who have worked in multiple FEMA regions dealing with unique situations such as endangered species, geological concerns, beach re-nourishment/restoration, waste water facilities and waterway debris/silt removal. Our team will work with the state, federal agencies and the Consortium, to address any issues pro -actively so as not impede the recovery process. The CDR Maguire Team will also identify opportunities to maximize FEMA funds early in the PW Formulation Phase by identifying potential alternate or improved project opportunities. These will be presented to the appropriate Consortium staff with a detailed analysis of pros and cons in order for them to make an informed decision. CDR Maguire successfully utilized such an approach in Larimer County, CO, whereby funds for a park destroyed that could not be feasibly reconstructed, were used to purchase much-needed search and rescue equipment, training and three new search and rescue boats. CDR Maguire assisted Jackson County, Florida in recovering over $28 million for FEMA Category C work using the Public Assistance Alternative Procedures Pilot Program. Grant Administration The CDR Maguire Team consist of industry leaders in providing disaster recovery and support services for grant administration. Our level of experience in the disaster recovery arena includes FEMA, FHWA-ER, CDBG-DR, NRCS-EWP, EPA, NFIP, SBA and other grants. Using our best practices and lessons learned throughout our many engagements across the county this team has developed tried and true method to deliver services to best meet your needs from grant obligation to closeout. Utilizing CDR Disaster Pro, our team can track expenses and scope of �4 CDRIMROUIRR 27 CAi ICY 001414ty work changes in real time, accelerating both fiscal management and scope change requests to FEMA, with built-in quality assurance mechanisms in place. Fiscal Services The CDR Maguire Team understands the delicate balance between maintaining cash flow and Ensuring that reimbursed funds are retained. As expenses are attributed to a sitelproject, they are entered on a categorical basis into CDR Disaster Pro while utilizing much of the preloaded data. When it comes to preparing requests for reimbursement, the system will allow you to select the expenses and export the information into a reimbursement summary sheet. This information is then gathered along with supporting documentation previously reviewed and uploaded into the system, to submit RFR requests that are near closeout standards. Our fiscal experts will spend the time required to review documentation and identify any additional costs not captured. By performing this analysis in the initial stages of the grant lifecycle, minimal effort is needed on the back -end which avoids having to recollect facts, data and documents years down the road during project closeout and audits. Scope Change and Versioning Process 9DGpa & Vere[on Prpneea Aft'' MEMM =311111r7 IrrIOANrI°gli gid 7 M UNTeU fHReUPHAITATH DIG Ano rsruIIILVICAY.44A0Pe vu�slaA nwAgD�G r+wlewnlrT¢rI NIG CPIIMTM �murmtnwwes geuAuue+na Mme„ L I Wr.lnnrysl..r. pogntleR/und..pa fFwI011.1tlDOM 6110WIT .n•i ma _k 1. Vinsterl aamlArlP IPni.d 6n 4u rgMu r� 7ei0D tl Itliiup. o�d.n ud O�.n.tor F''nn I irl++Adk�+Mj AenoWM1Ylr �y,f Maglyel Gia �ll 1 M4:6Yf I4GeYA«iIf14H, �eP�ncrluuss tlmIAATex � ebPQ1l•A .mx.14 411, 4 COMnI�TenrnaEVT9 �ntluJy 1a sictlx w�lj CORIMAGUIRE The administration of permanent work during the Public Assistance Program can be a daunting task for any Public Works or Engineering Departments. In addition to managing the contractor, they must track expenses relative to the budget submitted to FEMA, in addition to informing them of any changes to this scope of work written in FFMA's initial PW. If done correctly, projects can continue to be funded by reimbursement dollars. Done incorrectly, you risk de - obligation. Having supported FEMA Public Assistance operations continuously for years in Colorado and Florida, the GDR Maguire Team has developed a Scope and Version process that has been successfully implemented in a number DPW and Engineering Departments. 28 uplehAad to d..wr rno �murmtnwwes geuAuue+na Mme„ L I Wr.lnnrysl..r. pogntleR/und..pa fFwI011.1tlDOM 6110WIT .n•i ma _k 1. Vinsterl aamlArlP IPni.d 6n 4u rgMu r� 7ei0D tl Itliiup. o�d.n ud O�.n.tor F''nn I irl++Adk�+Mj AenoWM1Ylr �y,f Maglyel Gia �ll 1 M4:6Yf I4GeYA«iIf14H, �eP�ncrluuss tlmIAATex � ebPQ1l•A .mx.14 411, 4 COMnI�TenrnaEVT9 �ntluJy 1a sictlx w�lj CORIMAGUIRE The administration of permanent work during the Public Assistance Program can be a daunting task for any Public Works or Engineering Departments. In addition to managing the contractor, they must track expenses relative to the budget submitted to FEMA, in addition to informing them of any changes to this scope of work written in FFMA's initial PW. If done correctly, projects can continue to be funded by reimbursement dollars. Done incorrectly, you risk de - obligation. Having supported FEMA Public Assistance operations continuously for years in Colorado and Florida, the GDR Maguire Team has developed a Scope and Version process that has been successfully implemented in a number DPW and Engineering Departments. 28 CO 7EY C01411ty This process has saved countless staff hours for our clients and has assisted in getting RFRs paid promptly without projects running out of cash. Our Scope and Version process has proven so successful, that CDR Maguire has been retained) by clients to accurately manage this phase of the long-term recovery process for them, evert though they had engaged other consultants early on in their recovery process. When implemented correctly, this process will; • Monitor contractor performance • Ensure contract and force account work is staying within eligible scope • Track costs associated with projects by site • Gather all documentation for reimbursement requests and closeout • Determine when a version will be needed • Identify mitigation measures • Track time extensions Direct Administrative Costs (DAC) Documentation and Reporting The FEMA Public Assistance Program allows applicants to submit DAC for the administration of projects that are directly related to a PW. FEMA will reimburse 75% of those costs if documented correctly. 91 i=clilY«ui '71meErtitorecl Recognizing the importance and potentia{ cost savings to our clients, CDR Maguire developed a DAC tracking function inside CDR Disaster Pro that will allow for time spent "" ru 61J ;:vrrxa [e+w=a •.nP 1C1 on specific PWs to be captured and subsequently submitted as DAC, not only for the CDR Maguire Team but for the client's " �•�� �r ♦"`"`°""' R,'."'i.#art pall l{+Y4(if 1"M1115 {51,1M14 staff as well, All tracking is done at the site-specific level' PHS."' utilizing activities identified in the "PA Program Indirect and Direct Administrative Activity List" ensuring strict adherence to FEMA guidance. Our process has withstood the scrutiny of OIG Audits as evidenced in our engagement with Larimer County, CO. 4 1:13RIWC,UIRC 29 CONY C01414ty Reporting Throughout the entire engagement, customized reports can be generated to accommodate all Consortlum stakeholder needs and requests, including but not limited to, the financial overview of the disaster, reimbursement amounts in total, broken up by grant and by project, project status, staffing projection and schedules. CDR Maguire understands the importance of clear, consistent reporting to the Consortium and has prepared reporting templates which can be customized to the meet the city's needs. The frequency of reporting will be determined by the city and can be issued on any time frame required, daily, weekly, bi- weekly, monthly or quarterly. Conclusion These reports can include: Budget status Schedule of future activities Current and projected staffing levels { Logistics needs Status ct Project Worksheets (draft, submitted to FEMA, in review, awarded, obligated, closed) 0 Documented issues and status In conclusion, we hope we have demonstrated why we believe the CDR Maguire Team is the best choice to serve the Consortium's needs. With us, you have: v' A Strategic Partner ✓ A Team who puts the Consortium's needs first ✓ A proven Project Tracking Tool that will assist and facilitate the disaster recovery process. With the CDR Maguire Team, you get "Experience you Trust and Service you Deserve." 4 CDRIMMUIRI: 30 r D 7eY C01414ty TAE V; COST OF SERVICES TO THE COUNTY PRICE PROPOSAL (2017) CDR Maguire understands the Consortium seeks a contract for a five (5) year initial term with five (b) one (1) year renewal options. CDR Maguire offers the following fully "burdened" rate schedule below. These rates for pre -disaster and post -disaster assistance are the same. These rates will be held firm through December 31, 2011. CDR Maguire requests that the Consortium consider for each option year, increasing our rates to match the Consumer Price Index (Cpl), but to cap increase at three (3) percent annually. GDR Maguire suggest that the GPI series ID'CUSRO000SAO' be used to calculate the appropriate increase. COLLIER O•2017-18 Position Rate Project Exeuctive $ 225.04 Subject Matter Expert $200.00 Project Manager $160.00 Client Liaison $15000 Sr. FEMA Specialist $145.00 FEMA Specialist $125.00 Sr. Grant Manager $145.00 Grant Manager $125.00 Sr. Closeout Specialist $145.GO Closeout Specialist $125.00 Sr. Hazard Mitigation Specialist $135.00 Hazard Mitigation Specialist $115.00 Data Analyst $100.00 Site inspector $100,00 Sr. Engineer $ 210.00 Mid Engineer $155.00 Jr. Engineer $110.00 *Additional positrons and rates can be negotiated on upon request CDR Maguire tracks all personnel time that can be directly be tied back to a site on a project worksheet (PW) as Direct Administrative Costs (DAC) utillzing the CDR Disaster Pro system. This information along with the appropriate documentation will be submitted as part of any PW submitted to FEMA, which currently reimburse 75% of those costs. We have utilized this process on all our engagements since 2013 and have yet to have any of our DAC de -obligated. There are times that our clients have requested that we work on items not 4 r-DRIMMUIRE 31 o' ler County reimbursable under DAC, but on average, we have seen anywhere between 85-95% of covered under DAC. (4 CDR MACUIRE 32 r TAB Vi: REFERENCES #1 Jackson County Board of County Commissioners Daniele McDaniel 2864 Madison Street Marianna, FL 32448, mcdanield@iacksoncountyfl.us, (850) 482-9633 Services; Disaster Recovery Consulting Services. DR 4177 — Severe Storms, Tornadoes, Straight-line Winds and Flooding of 2014. Disaster Recovery Consulting Services. In the Flood over 800 County roads were damaged or destroyed, lasing the PAAP Pilot program CDR Maguire assisted the county in accelerating the damage road projects with total obligated cost of $24 M. Review of procurement process to ensure compliance with latest FEMA standards. CDR developed a waiver package for which was approved at 100% funding by the Governor's office. Wrote Debris plan that was approved by FEMA and allowed for 2% debris incentive for the next disaster. #2 Larimer County, Colorado Lori Hodges, director of Emergency Management200 W. Oak Street Fort Collins, CO 80521 (970 )245-2806, hodgeslr@co.larimer.co.us DR4145 — Colorado Severe Storms, Flooding, Landslides, and Mudslides. CDR Maguire provided grant management services for FEMA's Public Assistance Program for over $85 Million In FEMA Public Assistance damages. In addition, CDR Maguire oversaw debris operations for 4 debris projects including waterway debris threats and PPDR. The Team successfully lobbied for over $9 Million In CDBG-DR funds to recoup local share match and oversaw debris operations and demolition of structures on behalf of the client. #3 Massachusetts Emergency Management Agency Erica Heidelberg, Recovery Unit Supervisor 365 East Street Tewksbury, MA 01876 (508) 820-2033, DR -4214 2015 Winter Storms. CDR Maguire Assisted the Commonwealth of Massachusetts to recover from their largest declared disaster ever which resulted in $150+ Million in damages, almost 660 applicants and 1,250 Project Worksheets (PWs). CDR Maguire conducted 900% validation of the PWs developed by FEMA ensuring all appropriate documentation was provided and only eligible costs captured. The Team provided programmatic support on a myriad of insurance issues affecting numerous PA projects including Self -Insured Retention policies, insurance denial determinations, and deductible reimbursement. Additionally, the team conducted site visits, mitigation reviews of projects to offer cost-effective strategies and solutions and provided PW obligation/encumbrance packages to MEMA for payment processing of PWs. 4 OORMRcuwE 33 C�O 7P,Y 001414ty TAB VIL: ACCEPTANCE OF CONDITIONS 40 �RIMH�il.iipE 34 Cover county TAB VIIL.: REQUIRED FORM SUBMITTALS • Attachment 2: Vendor Check List + Attachment 3: Conflict of Interest Affidavit • Attachment 4: Vendor Declaration Statement • Attachment 5: Immigration Affidavit Certification • E -Verify Proof • Attachment 6: Vendor Substitute W-9 • Attachment 7: Insurance and Bonding Requirements • Other: Grant Forms -Certification Regarding Debarment, Suspension, and Other Responsibility ---- Matters - Primary Covered Transactions -Certification regarding Lobbying -Conflict of Interest Certification -Anticipated DBE, M/WBE or VETERAN Participation Statement -Opportunity List for Commodities and Contractual Services and Professional Consultant Services -Acknowledgement of Grant Terms and Conditions • Certificate of Authority to Conduct business in the State of Florida. + Sunbiz Report �4 CORIMFGUMC 35 CO�Caulvlkv Attachment 2: Vendor Check List IMPORTANT. THIS SHEET MIDST BE SIGNED. Pleaso read carefully, sign In the spaces Indicated and return with your Proposal. Vendor should check off each of 1he following items as the necessary ;action is compleled, xThe Proposal has been signed. All HppllWble forms have been signed and included, along with licenses to complete the requirements of the project. Any addenda have been signed and included. Flame of Finn: CDR Maguire�lnc. - Address P.O. Box 771750 City, State, Zip: _Miami, FL 33177_ _ Telephone: 954-465-8084 ----- Representative Signature. -- Representative Name: -Andre Duart+ — Chat© 8-15-2017 i1•r1,� tl�se�,ut Racove�y Cvrisulllut4 4arv�coa I CAWMV CADUnty h(KAlromt nt ! aMv oes B"SK n Attachment 3: Conflict of Interest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with: RFP 17-7116 Disaster Recovery Consulting Services does not pose an organizational conflict as described by one of the three categories below: Biased ground rules — The firm has not set the "ground rules" for affiliated past or current Collier County project identified above (e.g., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my firm. Impaired objectivity — The firm has not performed work on an affiliated past or current Collier County project identified above to evaluate proposals 1 past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information — The firm has not had access to nonpublic information as part of its performance or a Collier County project identified above which may have provided the contractor (or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor I consultant must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and, 2. Indicate if the information produced was obtained as a matter of public record. (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s) and/or other means. 3. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. Firm Sign Print Name: Anare uua Title of Signatory: Chief operating officer State ofri? f _.._�- County of.�� Ip -t' StJk3 RIBE AN SWORN t before 1710 this - �` _ day of __. 5 _ _ . _ by rimy`-�- • who is personally known to me to be the for the Firm, OR who produced the fallowing identification Notery Public Commission Explratlon...... 17-7116 014aster Ree -ovary ConaulRmg Services 24 Co�Ierco,4' w'j, �� �arv.au � �ena��r Attachrnent 4; Vendor Declaratlon Statement 130ARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: RFP 17-7116 Disaster Recovery Consulting Survlces Dear Commissroners- The undersigned, as Contractor declares that this proposal Is Made without connection or arrangement with any other person and this proposal is In every respect fair and rriade to good faith, without collusion or fraud The Contractor agrees, If this proposal Is accepted, to execute a Collier Courtly document for the purpose of establishing a forrnal contractual relationship between the firm and Collier County, for the performance of all raquirenients to which the proposal pertains. The COnsultanl steles that the proposal is basest upon the proposal documents listed by the above referenced RFP 17-7116 Disaster Recovery Consulting Services (proposal Continued on Next Page) 17-7116 Uj6asfiN Howymy sarvN:ps PROPOSAL CONTINUED IN WITNESS WHEREOF, WE have hareunto subscribed our names an !this 15 _ day Q1 ,_August , 2C 17 In tho County of Boulder in the Stale of—Colorado- Firm's f-_C.olor.ado__Firm"s Legal NarnQ: CDR Maguire, Inc. Address; P.O. Box 771750 City, state, zip Code; Miami, FL 33177 Florida Certificate of 827186 Authority Document Nunibri1 Federal Tex IdenlilIC@lion FEIN 05-031821 Number 786-235-8534 CCR # or CAGE Clyde Telephone: 786=235-8-501.... FAX Signature by: ITypmt Ana Nwlnnl THIe- Additional Contact Infortnation Send payrnonls to: Iraqulr*d rf claftnranr Ifnrn ntrpvnl Company 11c9r110 llf Ud aS Pay0b Conla( t iiame rillh} Addrosa City, Slaw, ?IP *vidphs�na FAX E MAII Office sorvicing Colllor County to Enlace orders frcquired of diticrunl Win abovoj Coritict r1ame Tiilo Address City. Stole. ZIP Toto;trtir�nra:_� Email _ 17-1116 t11sanlor MCgv4ry C.tlrtpulbng i3ur+ Us 2�i Copier county Adinnislrohvo 5on"617epniDITI't rlCKIOU11011l1 SMIFua llw7WO) Attachment 5; Immigration Affidavit Certification Solicitation: RFP 17-7116 Disaster Recovery Consulting Services This Affidavit Is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors ! Bidders are required to enroll In the E -Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vondor'slbidder's proposal. Acceptable evidence consists of a copy of the properly completed E - Verify Company Profile page or a copy of the fully executed E-Vorify Mornorandum of Understanding for the company. Failure to Include this Affidavit and acceptable evidence of enrollment In the E -Verify Program, Collloritounty will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, cgnstituting a violation of the employment provision contained In S U,S,C, Section 1924 a(e) Section 274A(e) of the Immigration and Nationality Act ("INA"). Collier Counly may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA, Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant wit11 all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E -Verify and to provide proof of enrollment In The Employment Eligibility Verification System (E -Verify), operated by the Department of Homeland Security In partnership with the Social Security Administration at the time of submission of the Vendor's 1 Bidder's proposal. Company Name CDR Ma uire Inc. Print Name Andre Du - Title Chief Operaf]og_Officel Signature Date 8-15-2017. State of County of r j The foregoing instrument was signed and acknowledged bofare me tills � � - day of `� { —L—Ls ; 20]1, by who has produced _ as tdflntlficatian, (Print or Type Name) } (Type of Identilicatiun and Number) tar+ Public Signatu e Pfq1i� a �3amB of Not r.y Public 4,1� ! , i f y . e , Notary commission r4urnuearxplrauvn The signee of this Affidavit guarantees, as evidenced by the sworn n(ildavit required herein, the truth and accuracy of this affidavit to Interrogatories hereinafter made. 17-7116 Olsastor Recovery Consulting Sock -es 27 Company IC Number: 19170 Client Company ID Number: 1114082 Approved by: CDR Maguire Inc ame (Please Type or Print) Andre Duart ignature ?-Verify Employer Agent NCYCLES Mame ('lease Type or Print) Kelly Lang 3ignatare Electronically Signed ent of Homeland Security — Verification Division ame (Please Type or Print) ure Coo to July 28, 2016 e 07/28/2016 Page 21 of 25 E -Verify MOU for Employers Using a Wet? Services E -Verify Employer Agent I Revlslon Date 06101113 Company Ib Number: 19170 Client Company ID Number: 1114082 Information Required for the E -Verify Program Information relating to your Company: C❑R Maguire Inc Company Name 8569 NW 361h Street Miami, FL 33166 Company Facility Address Company Alternate Address County or Parish MIAMI-oA❑E Employer Identification Number 050318211 North American Industry 541 Classification Systems Code Parent Company Number of Employees 100 to 499 Number of Sites Verified for 9 Page 22 of 25 E-Verlfy MOU for Employers Using a Web Services E -Verify Employer Agent ( Rev4on ❑ata 06/01113 E-Verify Company ID Number: 19174 Client Company ID Number: 1114082 Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in each State: FLORIDA 1 situs) COLORADO 1 site(s) CONNECTICUT 1 sites) GEORGIA 1 sito(s) IOWA 1 site(s) MASSACHUSETTS 1 site(s) PENNSYLVANIA 1 site(s) RHODE ISLAND 1 sites) TENNESSEE site(s) Page 23 of 26 E -Verify MOU for Employers Using a Web Services E -Verify Employer Agent I Revision Date 06!41!13 Attachment 6: Vendor Substitute W - 9 Request for Taxpayer Idenlificallon Number and Certification In a"-ordanCe wNh the Inlernni Revenue Service regulations, Collier Counly Is required to cbAot:t the following inftarrntiolo far tax reporting purposes horn individuals and companles wisp do business with the Counly (including social secorily numbers If used by the Individual or company for tax reporting purpo$os). Florida Statule 119,071(5) require that the county nalify ycau In writing of the reason for collecurrg this Information, which will be used for no other purpose than heroin stated- Please complato all Infarmatloo that applies to your business and relurn with your quote or proposal. 1, Gonoral Information (provide all Inforinallon) Taapayer Naris (as Shown on ult'.(rmo f&x tefurn; gus,nnss mama --CDR Maplre..,Jnc, (rf drflerrrrrt from ltrxpaynr 0410)6) Addrsa,s—P_O__B_ox 7 1.7550_`.. State __Florida___ telephona 786--235-8534 FA;: City _,._Miami Tip 33177 786-235-8501 > mwl .-a.nd-re..duart@cdrmaguire.com Ordor Inforination Romll 1 Puyrnont tntormatloil Address Address P.0, Box 771750 City -- S1710 ]ip City Miami - Slate Fes. _ : .33177 - T FAX FAX 7$5-235^3501 Finart _ .�,�3u _ �.nre:luartQ�cdrmactuire.carn . _ m. !. Company Status (check only one) IndW -dt ; -a F r Sulu i'roffrinior ' X Cnrporatrgri _ .Pfl flip ers I?-i t I [5i OMW ROQUvury CWSW411`19 SUNICM 28 1 '---tax Exampl tK'e .'yrol mccMie lex-exempt utility T L mited l -tab tdy Cornp;p,y Coder Inleinai R6r+e{iue Sarvino guidelineas IRC bft I (t} 3) _ Eater the taie cfasSIfic.0tion �..__. r' _.,r,1r:i F.0 r,. G = Corpv:nt+urr. P = PanflejSni _I { TaxPay ©r iderltifEcntlon Number (far lax reporting l wposas wily) f r .ir ral fax CrjantllEr.9lion Numl:nr {1'I�+I� . eral.-EI' player I.), no, (FEIN): .05-0318.211.. Vondum wnrj tjo Moi have a TIN, will i)o tuyuired Ui provide a wdal socurily numlfor prior to an anvsrd of Inc contract } 4. Sign and bate Form Certification Utidol P ntl+rtes or it , l cooly Phar flrr•,ardrmtrfrorr shown On tris form l$ Correct Tomy knawtedge TIUa P eCBt11l C I" lyhtsoc Numn r 786f235— U -4-- I I OFsa star Rvc�jvary Consullfnq Serv.W& Cr>I171t;r CiNtti' Attachment 7: Insurance and Bonding Roquirornonts Insurance 1 Bond Type Required Limits 1. ® Workw's Statutory Lirnits of Florida Statutes, Chaptor 440 and all Frtdernl Govammeni Cornpe3n9allor5 Stzttulory Limits and Ruquirrinituits . Employer's Liabilily S10U Ui-Q single IIM1 per orcurrence ❑ GOmmsrrclal General t3odlly Injury and Prop"y Damaga Liability (Orcur(enca Form) paillorned after the currant 51,0002000_ is;nylra limit per occurrence, S2,000.000 aggregele for Bodily Injury ISO (arm Llabillty and Properly Damage Liability. This shatl Include Premises and Operations.- Independent Contractors; products and Cnmplotod Optrral}ons unci Conlractural Liability 4. Z Indgmntf cation to the maximum extent permitted by Florida low, the Contractor! VendoilConsuttant shall indemnify and hold harmless Collier County, its officers unci empluyeas from airy and all liabilities, damages, fossas and costs, including, but not limited to, reasonablo attornoys' fees And paralegals' teals, to Pie extent c-nusod by lihe negligrtnca, recklessness, or Intentionally wrongful conduct of the ContractarNandorlConsultam or anyraris employed or ulipred by the CantractorlVendooConsullant in the performance of this Agreement Thls lndemnitt al(on obligation shall not be construed to negate, abridge or reduno any other rights crr furnedius which olherwise may be available to an Indertinified party or person described In this paragraph. This section dons not pertain to any Incident aridrig from thu sole negligence of Collier County. 4. Aulorr►nblio Liability 5 I GQO,GgD Each Occurrbnco: Bodily injury & Properly Damage, OwnaldlNun-ownedlHired; Automobilo ImIuded 5 Mor Insurance os ❑ Watercraft $ Per Occurrance noted, � ❑ tlniterl 510104 Longshoreman's And Harborworkees Act coverage shrill bo maintained where efspiicable to the completion of the work. S . Per Ocourrenco ❑ Maritime Coveraago (Jones Act) shall bo maintained wharfs applicable io the cornplotion Of the work- $ Per Occurrence ❑ Aircraft Liability coverage shall be carried in limits of not less thign 55,000,000 teach 0ocurrence, If applicable to 1ho completion of the Sorvices under this Agreernertt. $ Per Occurrence ❑ Pollution S Ptar Ckxurtence Professional Liability $1.000,000 Per Oocurrence • S 500,000 each claim and In the agtgrogate • $1,000.000 each clairn and In the aggregate • $2,000,000 each dAlrn rind In the aggregate ❑ Prolost conal Liability _ per claim and In the nggregaito • $1,000,000 per claim and in the aggregate • 52.000.000 per clairn and in the atggrogatle 0 Valunble Papars insurance S Per OCcurronce [� Eniployue Dishonesty r Crime S tsar occurrema :e Including Employee T'haft, Funds Transfer Fraud. Include: a .joint Loss Payee ondarsement naming CoMer County, G. 0 Bid build Shall by submillad with proposal response in Itta form of cortified fund$, cashiers' rheck or an Irr€,vorable Irate+r of credit, a cash bond posted wilh the County C loflc, or proposal bond In a surd equal to 5% or the cost proposal- All checks shall be mado payable to tho Collier Counly Buarcl of County Commissioners on a bank or trust company IoCated In the State of Florida and Insured by the Federal Deposit Insurance C orporntlon D PMoirnance iinu For projects in excess of $200.000, bonds shall fav submitlod with the Paymonl Sonds executed contract by Proposuts rac eiving awatd, and welttctn for 100"% of the Contract awrlyd aniouni, the cost borne by lh4 Pioposer receiving an award. The Performanco and Payment Bonds shall he underwrilten by a surety authorized to do business in tho Stato of Ftorid�i send athorwiso acceptable to Owner. pruvldod, however, the surety shall be rated as "A•' or batter as 10 general policy hulder5 taling and Class V or higher rating as to financial size category and the amount requlmd shell not exceed 5% of the reportett policy holders' surplus. all ou reported In the most cterrent Best Key bating Guide, pubilsheq by A.M. hest Company. Inc of 75 f Don Street, Now York, Now York 10038. Veneta shall r nsuro that all subconlractots comply with ilia sanity insurance requlremoots that he is required to Ineet. The same Vendor shall provide Counly with C,6r1 flcat45 of Insuranco meeting the required insurance provislari i 9 Z Collier Goomy must Ise named as "ADDITIONAL INSURED" on the InsurHnce Certificate for Commercial General Liability wherry requitod. 10 0 The Certificate Holder shall be nrirnetl as Collier County Board of County Cominirsionom, OR. Board of County Commissioners in Collier County. OR Collier County Governmerit, OR Collier Counly This Corliflcates of Insurance must Btato the Contract Number. or Project Number. or rrpoctifle Project description, or must react: For any and all work performed on batlalf of Collier County, 11, N Thirty (3D) Days Cancellation Natico roquirod. RLC 7f-02017 Vendor's Insurance Staternoni We understand the Insurance requlmrvieril u of these specific allons and that the tividfsnCo of lnsurabliity My ire ractuirod within five (5) days of the award or this solicitation NsI11fi or FirrrtCD--M 6tajf'. I pr�tc: _8-15-2017 Vendor 8ignoturu Print Name Andre uar( Insuranco ftenuy _ MDW Insurance Group Agenl Nanin Carrie Worley__ TAlephwie Nurnber _ (954)- 61.6-QQ s r -r 11a a�saiae� rttrravury �::cr,a,�ti�nq 4e�cy+,:e9 31 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Debarment, Suspension, and Other Responsibility Matters Prima Covered Transactions (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals; (a) Are not presently debarred, suspended, proposed for debarment, declared Ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this applicationiproposal had one or more public transactions (Federal, State or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Andre Duart Name Chief Operating Officer Titie CDR Maguire Firm Disaster Recovery Consulting Services Project Name RFP 17-7116 Project Number 05-0318211 Tax ID Number 097451520 DUNS Number GCA -2 EXHIBIT B GRANT CERTIFICATIONS ANIS ASSURANCES COLLIER COUNTY Certification Regarding Lobbying The undersigned CDR Maguire (Vendor/ Contractor) certifies, to the best of his or her knowledge and belief, that: (1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of the Legislature, an officer or employee of the judicial branch, or an employee of a State agency in connection with the awarding of any State contract, the making of any State grant, the making of any State loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any State contract, grant, loan, or cooperative agreement. (2) No grantee, nor its persons or affiliates, may employ any person or organization with funds received pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State agency. The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the cost for advertising, including production costs; postage; entertainment: and telephone and telegraph; and association dues, The provisions of this paragraph supplement the provisions of section 11.062, Florida Statutes, which is incorporated by reference into this solicitation, purchase order or contract. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrociplents shall certify and disclose accordingly. The Vend orlContractor, CDR Maguire _ _ , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 11.062, Florida Statutes., apply to this certification and disclosure, If any. Andre Duan Name of Authorized Official Chief Op tln ffi Title Signature of Vendor/Contractor's Authorized Official 6!1 J17 Date GCA -3 EXHIBIT B GRANT CERTIFICATIONS ANIS ASSURANCES COLLIER COUNTY Conflict of Interest Certification 17-7116 Collier County Solicitation No. I, Andre Duart , hereby certify that to the best of my knowledge, neither I nor my spouse, dependent child, general partner, or any organization for which I am serving as an officer, director, trustee, general partner or employee, or any person or organization with whom I am negotiating or have an arrangement concerning prospective employment has a financial interest in this matter. I further certify to the best of my knowledge that this matter will not affect the financial interests of any member of my household. Also, to the best of my knowledge, no member of my household; no relative with whom I have a close relationship; no one with whom my spouse, parent or dependent child has or seeks employment; and no organization with which I am seeking a business relationship nor which I now serve actively or have served within the last year are parties or represent a party to the matter. I also acknowledge my responsibility to disclose the acquisition of any financial or personal interest as described above that would be affected by the matter, and to dis I a any interest I, or anyone noted above, has in any person or organization that does become involved in, oaffec at tel date by, the conduct of this matter. Andre Duart Name Chief Operating Officer 9115117 Position Date re Privacy Act Statement Title I of the Ethics in Government Act of 1978 (5 U.S.C. App.), Executive Order 12674 and 5 CFR Part 2634, Subpart I require the reporting of this information. The primary use of the Informalion on this form is for review by officials of The Justice Department to determine compliance with applicable federal conflict of interest laws and regulations. Additional disclosures of the information on this report may be made: (1) to a federal, state or local law enforcement agency if the Justice Department becomes aware of a violation or potential violation of law or regulations; (2) to a court or party in a court or federal administrative proceeding if the government is a party or In order to comply with a Judge -issued subpoena; (3) to a source when necessary to obtain information relevant to a conflict of interest investigation or decision; (4) to the National Archives and Records Administration or the General Services Administration in records management inspections; (5) to the Office of Management and Budget during legislative coordination on private relief legislation; and (6) in response to a request for discovery or for the appearance of a witness in a judicial or administrative proceeding, If the information is relevant to the subject matter. This confidential certification will not be disclosed to any requesting person unless authorized by law. See also the OGElGOVT-2 executive branch -wide Privacy Act system of records. GCA -4 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY ANTICIPATED DISADVANTAGED, MINORITY, WOMEN OR VETERAN PARTICIPATION STATEMENT Status will be verified. Unvridabte statuses will rmwre the PRWIF to either prorvde a re+nied Statement of provide source docurnom ion that validate$ a SLaLLt. A. PRIME VENDOR/CONTRACTOR INFORMATION Cp11.1E IsaP.fE PPIF.:E FEID rrUl,tdER (orVreACT 00t i -AR 0.10UNT CDR Maguire Inc 05-031821 I$ THE PRIME A FLORIDA-CEPTIFIED 0AADV41iT.LGED. VErEdkAN V .S THE ACTIVITf OF THIS COPATPACT... MINDRITYOP WOMEN BVSINESSENTEAPRISEf DBE?Y coN$TRVCTION 7 Y ia5E11.16(/0i5EI OR HAVE A SMALL DISADVANTAGED BUSINESS EA CERTVICATIOI'4 $ROI: THE WALL BUSINESS MBE? Y I CONSVI.TATION? N ADMINI7AA71010 A5tRY'ICfrAShL1LEDYETERAl`0 we C? YOTHER? Y N SDRU? Y j 15 THIS SUBf4I5501`1 A REVISION? 1' f IF YES, PEVISION NVPA6ER B. IF PRIME HAS SUBCONTRACTOR OR SVPPLIER WHO IS A DISADVANTAGED MINORITY, WOMEN -OWNED, SMALL 13U5INI_SS CONCERN OR SERVICE DISABLED VETERAN, PRIME IS TO COMPLETE THIS NEXT SECTION DBE M1WS£ SU&CONTRACTOR UR SUPPLIK TYPE OF WORK OR ETHNICITY CODE SUB/SUPPLIER PERCENT Of CONTRACT VETERAN NAME SPECIALTY (See p4!1oW) DOLLAR AMOUNT DOLLARS DBE RJ Behar & Company Inc Engineering 50.000 10 TOT4B C. SECTION TO BE COMPLETED BY PRIME VENDOR/CONTRACTOR U41611 OF 508MITTER D1% rf7t! OFSURMI7-TER Andre Duart 8115/17 Chief Operating Officer IMAILADDRESS OF PRIME {SUGMf17071LEPHONE NU1v`16tA FAX NUMBER Andre. Duart@cdrmaguire.com 954-465-1304 786-235-8501 NOTE. This information is used to track and report anticipated DbE or 1ABE participation in lederatly-fundt d contracts The antitipated OK or we amount is voluntary and will not become part of the contractual terms. This farm must be submittedex time of rewnse tp ■ solicitation. 4 and vrhen aivorded 1 County centrad, the prime will be asked to update the Infffrmation for the grant CamgliaPIC11 files. ETHNICITY CODE black American BA HlipaniC American HA i`tativigAmehian NA Subcont. Asian Amencan SAA Aaian•PadACA"riCan APA Non-F.tinVffy NVOnidfi I NIAW Other not of any other Crouplistedl 0 D. SECTION TO BE COMPLETED BY COLLIER COUNTY D£P4ATF,1ENT GRANT PROGRAIr) COtiTRACT ACCEPTEd BY; DATE GCA -5 EXHINT B GRANT CERTIFICATIONS AND ASSURANCES r jtt l�fi Ci; UFITY CrPA71T CUAPLJ144CT FORM Pit) OPPORTVNITr L15 -F POR CCIMMODITIES AND CONTRACTUAL SERVICES AND PROFESSIONAL CONSVLTANT SERVICES rt is the F,ptin. of Cul Kr County li"r d+sodvanraged bwsintmes and m norRy verldori, as deflncd m the Cada of Fe eros rlegu arronS rc-FRj O' Ffaoda Statutes FS envir nave the oa CrTunir rr ortx ate ori ronrrotr5 Awrh ederof ondlor stare gront assirrattce. PnMtCantrador/Prime consultant. CDR Maguire Inc, Address and Phone number: P.O. Box77175 Miami, FL 33177 PfOCUreltlent N Umber/A&enirimeni r4uni r: 17-7116 _ the list below is intended to be a listing of firms that are, or atttrMpting to, participate on the project nuMbved aNym. The Ilst murt indude the firm bidding or quoting ar prime, as well as subs and SLIPPliers quoting for participation. Prime contraclars and consuhpnts must provide information for Numbers 1, 21 3, and a; and, should provide any information they have for numbers 3, 6, 7, and 11. This form must be supmitted with the b d p&dage 1. Federal Tax iDNumber. 05-0318216.a 6. D DBE a. Annual GrosspaterptS Z, m1 Finame CDR MauirB ill D9E Le Ss than 5 1 mdllon 3. phone dumber Less than 1 1 millipn 3. Phone number (786)235-8534 between S 1.5 million d Address 6861 SW 196 Avenue isetween 5 1.5 million a. address A (7 RnY77_975 7 Suite 3004 7 5ety,een 5 5.10 nwason Bem,4en S 10-15 minion Miami F� 33977 7- 3ulxonirp,.16f suhcwuuhant More than 5 13 million Between; 10.1Smillion 1954 1.._.I 5ub<onsulsant 1 Fed4kral Tar io Flumhei More than $ 15 million 5. Year firm Established I. FederalTa,;*Number 11-7167170 6. mE a. Annual GrossRec@Ots 2 Firm Name: Stantec Non -DEE Le Ss than 5 1 mdllon 3. phone dumber 239-649-4040 between S 1.5 million d Address 6861 SW 196 Avenue 5elween 15.10 R0 1400 Suite 3004 7 Sutxanuactor Bem,4en S 10-15 minion t3 e$ FL 34108 ® suhcwuuhant More than 5 13 million 5, rear Wrin Enoltolished 1954 1 Fed4kral Tar io Flumhei 5 I I DEE a Annual Gross PecerptS 2 Firm name Hagerty I1 nyn•DBE LeSS than S 1 mdhon 3, Phone Nun,ber- (847) 492-8454 between$ i•5 mlhon a Address 15180rringtonAv&_ detweenS5-ionialon Sulte 201 7.g Subcontractor between 1$ 10-13 million Evanston, IL 602 11 ;ubconsuftant More than r 15 million 5, near F{rm Ertablished 1, Fedtrai Tax in number 650954070 61 ® DBt s Annual �rOS5 Receipts 2. Pirr'n flaille Non -DEC LeSS than S 1 mf lion 2. Phony Prumtxr (954) 650-7771 eerween G 1-3 6nion 4. Address 6861 SW 196 Avenue between S 5,10 million Suite.. 302 7.RSubrontrattOf tletweenSit}iSmilliort Pembroke Pines, FL 332 Suboonsn$ant More than 15mitllon 5, Year Firm Established 1999 ul.A - b EXHIBIT 13 GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Acknowledgement of Terms, Conditions and Grant Clauses Flow Down of Terms and Conditions from the Grant Agreement Subcontracts: If the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be available to the Department for review and approval. The vendor agrees to include In the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by low. The recipient shall document In the quarterly report the subcontractor's progress In performing its work under Ws agreement, For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat. Certification On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identified In this solicitation document(s). Vendor/Contractor Name Authorized Signature Address 5801 Pelican Day Blvd. Wie 300, Naples, Florida 34108 Solicitation/Contract # RFP 17-7118 GCA -7 Date 8118197 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Acknowledgement of "Perms, Conditions and Grant Clauses Flow [down of Terms and Conditions from the Grant Agreement Subcontracts: If the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be available to the Department for review and approval, The vendor agrees t0 Include in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (il) the subcontractor Is bound by all applicable state and federal laws and regulations, and (III) the subcontractor shall hold the Department and Recipient harmless agalnat all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly report the subcontractor's progress in performing Its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 2613,703, Fla. Stat, Certification On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identified in ibis solicitation document(s). Vendor/Contraclor Name Haaerly Consultlnc, Inc. Gate 8116/17 Authorized Signature Address 1618 Arrington Ave. Suite 201, Evanston, IL 60201 Solicitation/Contract # RFP 17-7116 GCA -7 EXHIBITS GRUNT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Acknowledgement of Terms, Conditions and Grant Clauses Flow Down of Terms and Conditions from the Grant Agreement Subcontracts: If the vendor subcontreCls any of the work required under this Agreement, a copy of the signed subcontract must be available to the department for review and approval. The vendor agrees to Include In the subcontract that (1) the subcontractor Is bound by the terms of this Agreement, (II) the subcontractor Is bound by all applicable state and federal laws and regulations, and (III) the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arlsing out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly report the subcontractor's progross In porforming its work under this agreement. For each subcontract, the Recipient shall provide a written statemont to the Department as to whather the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat, Certification On bohalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements Identif nd In this solicitation document(s). Vendor/Contractor Namo _ R.J. Behar & Company, Inc. pate 8116/17 Authorized Signature , L/, Address 6861 SW 196 Avenue Suite 302 Pembroke Pines Florida 33332 Sol lcltalion/Contract # RFP 177116 GCA - 7 State ofFlorida Department of State I certify from the records of this office that CDR MAGUIRE INC, is a Delaware corporation authorized to transact business in the State of Florida, qualified on December 16, 1971, The dacwneot number of this corporation is 827186. I further certify that said corporation has paid all fees due this office through December 31, 2017, that its most recent annual reportluniform business report was filed on February 15, 2017, and that its status is active. I further certify that said corporation has not filed a Certificate of Withdrawal, Given under my hand and the Creur Seal of the State of Horlda at Tallahassee, the Capital, this the Fifteenth day of Febraary, 2019 Secretary gJ'Suite Tricking Number; CC7462326112 Tu nuthenilcnta this serlilleotc,vNit the rollawing eile,enter This number, and then follow the Instructions displayed, tins:!/1t�rylcel.tuablz.artdFi4nitslCertlncaicUf9latuslCerllltcateAm hent[c utiun 2017_FOREI_QN PRQFITCORPORATIDN ANNUAL REPT DOCUMENT# 827186 Entity Name: CDR MAGUIRE INC, Current Principal Place of Business; 9669 NW 36 STREET SUITE 340 DORAL, FL 33166 Current Mailing Address: 8669 IOW 36 STREET SUITE 340 DORAL, PL 33166 US FEI Number: 05.0318211 Name and Address of Current Registered Agent: DUART, CARLOS A 9669 NW 36 STREET SUITE 340 DORAL, FL 33166 US FILED Feb 15, 2017 Secretary of State CC7482326312 Certificate of Status Desired: Yes The above named enfrty submffs this sfatamont for the purpose of changing Its registered office or registered agent, or both, in the Slate o1 r"larrria, SIGNATURE: Electronic Signature of Regislered Agent Officer/Director Metall Title PTD Name DUART, CARLOS A Address 6669 NW 36 STREET SUITE $40 City-Slate•Zlp: DORAL FL 33166 Title VP Name AMORELLO, MATTHEW Address 2 GRANITE AVENUE SUITE 150 Glty-State-Zip: MILTON MA 02186 Title VP, DIRECTOR Name MACEY, MATTHEW Address 503 MARTINDALE STREET 6TH FLOOR City -State -Zip: PITTSBURGH PA 15212 Title VP, DIRECTOR Name wu, YIHUI Address 225 CHAPMAN STREET 4TH FLOOR Cily-Stale-Zip: PROVIDI=NCE RI 02905 Tale Is Name KERR, KATRINA Address 8669 NW 36 STREET SUITE 340 City -Stale -Zip: DORAL FL 33166 Title EXECUTIVE VP Name QUART, ANDRE Address 8669 NW 36 STREET SUITE 340 Cily-Stale-Zip; DORAL FL 33166 Title VP Name STOCK, DAVID Address 2080 SILAS DEANE HIGHWAY City-Slate-Zlp: ROCKY HILL CT 06067 Tlllo CAO Name VIDAL, TINA Address 9669 NW 36 STREET SUITE 340 City -State -Zip: DORAL FL 33166 Continues an page 2 Date I hardby Codify Mal the Alorwallon A1e1Cated on Nils report or suvplemenroo reporr Is true pad accurah? and lhal my oloefronte sonafuru shall have Me same larlal erfecl as If mode under eaM; that f am on arNcer dr dlredfar orlha CDfperalkM of eho reedivev of 1ruslee empowered to execute lhts report ae requlred by Chaplar &07, Nodds Slelulos; and thae my name appears above, or on an allaehment with qh ether like empowered. SIGNATURE: CARLOS A. DUART PRESIDENT 02/15/2017 Electronic Slgnalufe of Signing Offlaerloirector Detail Date Officer/Director Detail Continued : Title ❑ Name SACCOCCIO, MARK Address 2 GRANITE AVENUE SUITE 150 Clty$tate-Zip: MILTON MA 02186 Title VP Name PARKER, EDMUND Address 225 CHAPMAN STREET 4TH FLOOR City-State-Zlp: PROVIDENCE= RI 02905 THIS CEO, DIRECTOR Namo DUART, CARLOS E Addresa 8669 NW 36 STREET SUITE 340 City -State -Zip: DORAL FL 33166 Title VP Name SHADLE, STEPHEN Address 503 MARTINDALE STREET 6TH FLOOR City -State -Zip: PITTSBURGH PA 15212 1. AGREEMENT17.7116 for Disaster Recoverv Consultinq Services THIS AGREEMENT, made and entered into on this day of 2017, by and between Disasters, Strategies, and Ideas Group, LLC, authorized to do business in the State of Florida, whose business address is 2050 Capital Circle NE, Suite D, Tallahassee, Florida 32308, (the "Consultant") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: AGREEMENT TERM. The Agreement shall be for a five (5) year period, commencing on Date of Board award and terminating five (5) years from that date or until all outstanding Purchase Orders issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Consultant, renew the Agreement under all of the terms and conditions contained in this Agreement for five (5) additional one (1) year periods. The County shall give the Consultant written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Consultant written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. COMMENCEMENT OF SERVICES. The County, in conjunction with the Collier County Sheriffs Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco lsland, including but not limited to the Clerk of the Circuit Court, Supervisor of Elections, Tax Collector, Property Appraiser, Everglades City, hereinafter named "Consortium", may obtain services under this Agreement. The Consultant shall commence the services for the County upon the issuance of a Notice of Proceed attached with Consultant's not{o-exceed proposal. STATEMENT OF WORK. The Board of County Commissioners deemed five (5)firms to be qualified and awarded an Agreement to each firm. Each awardee will enter into an Agreement to Disaster Recovery Consultant services on an as-needed basis as may be required by the County in accordance the terms and conditions set forth in Exhibit B ' Request for Proposal (RFP) #17-7116 "Disaster Recovery Gonsulting Services" #17-7116 & Disaster Recovery Consulting Services Disasters, Strategies and ldeas Group, LLC. 2. 3. :iPage I of 13 Scope of Services, including Grant and FEMA exhibits and addendum, and Exhibit C - Consultant's proposal, referred to herein and attached hereto to the Agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 3.1 The County, in conjunction with the Collier County Sheriffs Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples AirportAuthority, and City of Marco lsland, including but not limited to the Clerk of the Circuit Court, Supervisor of Elections, Tax Collector, Propefi Appraiser, Everglades City, hereinafter named "Consortium", may obtain services under this Agreement. 3.2 The execution of this Agreement shall not be a commitment to the Contractor that any Work will be awarded to the Contractor. Rather, this Agreement governs the rights and obligation of the procedure to obtain Work and all Work undertaken by Contractor for County pursuant to this Agreement during the term and any extension of the term of this Agreement. 3.3 The procedure for obtaining Work assignments under this Agreement is as follows: The Contract Manager/Representative of the Consortium will request a not-to-exceed proposal from one or more firms and upon acceptance a Purchase Order will be issued for the assigned Task. Each Agency within the Consortium reserves the right to assign all or portions of the Work to one or more firms. 4. THE AGREEMENT SUM. The County shall pay the Consultant for the performance of this Agreement based on Exhibit A- Fee Schedule, attached hereto and the price methodology as defined in Section 4.1. Paymentwill be made upon receipt of a proper invoice and upon approval by the Contract Manager or designee, and in compliance with Chapter 218, Fla. Stats., othenrvise known as the "Local Government Prompt Payment Act." 4.1 Price Methodology. Time and Materials: The County agrees to pay the Consultant for the amount of labor time spent by the Consultant's employees and subconsultants to perform the work (number of hours times hourly rate), and for materials and equipment used in the project (cost of materials plus the Consultant's markup). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up documentation of costs; invoices would include number of hours worked and billing rate by position (and not company (or subconsultant) timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. 4.2 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified Page 2 of l3 #17-7116 & Disaster Recovery Consulting Services Disasters, Strategies and ldeas Group, LLC. 5. 6. deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed oi tne essence with respect to the timely submission of invoices under this Agreement. SALES TAX. Consultant shall pay all sales, consumer, use and other similar taxes ;ssoitated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of ftorida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531C-2' NOTICES. All notices from the County to the Consultant shall be deemed duly served if rnaiteO or faxed to the Consultant at the following Address: Disasters, Strategies and ldeas Group, LLC 2050 Capital Circle NE, Floor 2, Suite D Tallahassee, Florida 32308 Attention: Linda Berry, President Telephone: (850) 385-4013 Fax: (850) 385-1510 Email: LindS@dsideas. com All Notices from the Consultant to the County shall be deemed duly served if mailed or faxed to the CountY to: Board of county commissioners for collier county, Florida c/o Collier County Bureau of Emergency Services (BEC) Division 8075 Lely Cultural ParkwaY Naples, Florida 34113 Telephone: (239) 252-3600 Attention: Dan Summers, Division Director Email: DanielSummers@colliergov. net The Consultant and the County may change the above mailing address at any time upon giving the other party written hotifitation. All notices under this Agreement must be in writing. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a @theCountyandtheConsultantortoconstitutetheConsultantaSan agent of the CountY. pERM|TS: LICENSES: TAXES. ln compliance with Section 218.80, F.S., all permits ftheWorkshallbeobtainedbytheConsultant.The County will noi be obligated to pay for any permits obtained by Su bcontracto rs/Subconsu ltants. payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procuied and paid for Oi tlre Consultant. Th-e Consultant shall also be solely responsible #17-7'116 & Disaster Recovery Consulting Services- ,/ Oisasters, Strategies and ldeas Group, LLC' 7, 8. Page 3 of l3 for payment of any and all taxes levied on the Consultant. tn addition, the Consultant snait iomply with ill rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Consultant agrees to comply with all laws governing the responsibility of an empioyer with respect to persons employed by the Consultant. g. NO tMpROpER USE. The consultant will not use, nor suffer or permit any person-to use in any manneffiZisoever, County facilities for any improper, immoral or offensive prtpoL", or for .ny prtpose in vi'olation of any fe-deral, state, county or municipal ordinance, rule, order or regulation, or of any goveinmental rule or regulation now in effect or hereafter enacted or ad6pted. ln the event of such violation by the consultant or if the County or its authorized representative shall deem any conduct .on the part of the Consultant to be objectionable or improper, the County shall have the right to suspend the Agreement of th6 Consultant. ShoutO tne Consultant fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The consultant further agrees not to commence operation during the suspension feriod until the violation has been corrected to the satisfaction of the CountY. 10. TERMINATION. Should the consultant be found to have failed to perform his services in a manner satiifactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County hay terminate. this Agreement for convenience with a thirty (30) day written notice. -The County shall be sole judge of non- performance. ln the event that the County terminates this Agreement, Consultant's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The consultant shall not be entitled to any other or further recovery against the County, inctuding, but not limited to, any damages or any anticipated profit on portions of the services not Performed. 11. NO DISCRIMINATION. The consultant agrees that there shall be no discrimination as to race, sex, color, creed or national origin' 12. INSURANCE. The Consultant shall provide insurance as follows: A. Gommerciat General Liabilitv: Coverage shall have minimum limits of $1,000,000 Peroccur'"nffiateforBodilylnjuryLiabilityandPropertyDamage Liability. This shall include premisei and operations; lndependent consultants; Products and Completed Operations and Contractual Liability' B. Business Auto Liabilitv: Coverage shall have minimum limits of $1,000,000 Per occurrence, 6fiEiiffi!1e Limit f6r Bodily lnjury Liability and Property Damage Liability. This shalt include: Owned Vehiclei, Hireil and Non-Owned Vehicles and EmPloYee Non-OwnershiP. #17-7116 & Disaster Recovery Consulting Services Disasters. Strategies and ldeas Group, LLC Page 4 of l3 c. workers,compensatiQn:.lnsu.rance covering allemployees meeting statutory Limits in c@iCable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $100'000 for each accident. D. professional Liabilitv: shall be maintained by the consultant to ensure its legal liability for clainrs arising out of tne p.rrotrance of professional services under this Agreement. Consultant ilaives its right of re.covery against County as to any claims under this insurance. Such insurance shajt have limits bt not less than $1,000,000 each claim and in the aggregate. Special Requirements: Collier County Bo9! of County Commissioners' OR' Board of County CommisffiErs in Collier Cornty, OR, C-olli.r.County Government shall be listed as the certiflcate Holder and included'as an "Additional lnsured" on the lnsurance certificate for commercial cenerai Liability where required. This insurance shall be primary ano non-contriurtoty with respect to any other insurance maintained by' or available for the benefit of, the Additional tnsured and the consultant's policy shall be endorsed accordinglY. current, valid insurance policies meeting the requirement herein identified shall be maintained by Consultant during tne Ourition of this Agreement' The Consultant shall provide county with certificates -of insurance meeting the required insurance provisions' Renewat certificates shall be tent io in" County thirty (30) days prior to any expiration date. Cov"rrg" ;fforded under tne'policies witt not bqcanieled or allowed to expire until the greater of: thirty (30) days prioi*ritten notice, or in accordance with policy provisions' Consultantshall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant from its insurer, and nothing contained herein shall re'iieve Consultant of thii requirement to provide notice' consultant shall ensure that all subconsultants comply with the same insurance requirementsthattheConsultantisrequiredtomeet. 13. rNDEMNrFrcATroN. To the maximum extent permitted by Frorida raw, the consultant shalldefend, inl:m'nify and noto narmtess collier County, iti officers.and employees from any and af f f iaONiiei, d"."g.r, fosses and costs, including, but not limited to' reasonable attorneys' fees and paralegals' fe"s, ;h;ther resulting from any claimed breach of this Agreement Of Conslltant, -any tt"irior, or regulatory violations, or from personal injury' propefi damage, direct o1. .ont"quenti"t dimagei, or economic loss' to the extent caused by the negligence, t"tft"t.ness, or iitentionally wrongful conduct of the Consultant o, ,nyon"""employed oi ,tifir"O by the Consultant in the performance of this Agreement. This inoemniticition ooiigation itratt not be construed to negate, abridge or reduce any other rights or remedie, r,ini.n othenryise may be available to an indemnified party or person described in this paragraph' This section does not pertain to any incident arising from the sole negligence of Collier CountY. Page5ofl3 #17-7116 & Disaster Recovery Consulting ServigeS Disasters, Strategies and ldeas Group' LLU' F l3.lThedutytodefendunderthisArticlel3isindependentandseparatefromthedutyto indemnify, and the duty to defel! "rittt regatdless of any ultimate liability of the Consultant, County and any indemnifieJ p.rrl,, rTte dylY to defend arises immediately upon presentation of a .r.i, oi any p?rty iio *itt"n notiie of such craim being provided to consurtant. consurtant,s obfigation tl' ino"rnitv and defend under this Articre 13 will survive the expiratfi;,earfier-termination of thisAgreement until it is determined by final judgment that an ,.tion against-tne-County or in indemnifled party for the matter indemnified nererniJiit triii ,nO tinaity Oarreil Oy the applicable statute of limitations' AGREEMENTADMINISTR&TioN.ThisAgreementshallbeadministeredonbehalfof encY Services (BES) Division' coNFLlcToF|NTERFST,Consultantrepresentsthatitpresentlyhasnointerestand shallacqui,"noinffiherdirectoiinoirect,whichwouldconflictinanymannerwith the performrn." oir-.-*icei required hereunder. consurtant further represents that no persons having .nV tr.nlni.t.Ji inall be employed to perform those services' 14. 15. 16.coMPONENT PARTS =OF. THIS AGBEFMENT This Agreement consists of the following component parts, all of which are tt ffit-'rt-oltf Nj::l*"3:,'tJt-"1?:,::1?:l;:ffi;:"'r[3li';# "iJriiilJ.,"irtlE-ii6it x:'rLe scnioure, Exhibit B -Request for proposat (RFp) *i--llia,,Disaster R;;;r"^/ consulting services" scope of services, incruding Grant and FEMA exhibits ano aooenoum, and Einioit c - consurtant's proposal' 17'SUBJEGTToAPPRqF.R|AT|oN.ltisfurtherunderstoodandagreedbyandbeilveen thepartiesnerffientissubjecttoappropriationbytheBoardofCounty Commissioners. No organization or individual 18. ' 91ft' loan' I9:' l"*ite or other 7l^^+^. 4in Darf lll Floridai:il ;i'i,:'lj"'il" ;il "Etil,y ;d.y;;, ;; !i,'t U llcn??t"l-, 1-1 ^:'t lll' ff i'*i 5::lJ:r:t:,,1", t1i.,.",v"Eii,i..'6;i;;.;;- r.ro zoq1,g-s,_T T:,19:1^:1i::SYil1i,'ili]i..i;"T;#il1 53*ii* vY,irriio. "r this provision mav result in one or more or t c.--^^ ^-)r^- ^^., amnln.laa nffi:Tl?,ffillll#r""i;."" " pronioiiiin ov in" il'oi,lly,lrrT:l,,jl9l.'"TIifiti.fi* il: ii,]#i,.['f,:;;#i;iil i;.ii;i;rr i;; ;;peiineo period or time; b prohibition bv the ,inr{ nf firna Iffi J''f,ji"jliJi.,,'f# H; d,ngnrlin." ,iin tne county ror a specined period or time, , --. --r-^. ^-^t ^ immarliafa iffiJ[ffi ;il'ili'iilit.o t.l 'Jb;ittin; biol, y-1 3lyg-1',1t"":i,*' c immediate termination of any ngil.t "nt held by the individual and/or firm for cause' 19. GoMPLIANCE WtTt-l LAWS. By executing. and entering into this Agreement' the consultant i. iffia:v ,.x**reoiing withoul.exception oistipulation that it agrees to comply, at its own expenr", *iii Jtt rederat, state and local laws' codes' statutes' ordinances, rules, regulations anJ requirements.applicable to this Agreement, including but not limited to those dealing *itn1ti. lmmigration Reform and Control Act of 1986 as located at g U.S,C . 1324, et seq. .no r.gilrtions relating thereto, as either may be amended; taxation, workers'.orp'.*.iion, eS-u3r employm6nt.and safety (including' but not rimited to, the Trench safety nlri, cniptdr 5'53, rtoiioastatutes, and the Frorida Public Page 6 of 13 #17-7116 & Disaster Recovery Consulting Servigls Disasters, Strategies and ldeas Group' LL\'' 20. Records Law Chapter 1 19, including specifically those contractual requirements at F.S. S 1 19.0701(2Xa)-(b) as stated as follows: tF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC REGORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: communication and customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112'5746 Telephone: (239) 252'8383 The Consultant must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of thl requested records or allow the records to be inrp".t"! or topied withiri a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public ,ecords that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the consultant does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Consultant or keep and maintain public records required Oy tne public agency to perform the service. lf the Consultant transfers ali public'l'ecords to the public agency upon completion of the contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt fr6m public records disclosure requirements' lf the Consultant keeps and maintains public records upon completion of the contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. lf Consultant observes that the Contract Documents are at variance therewith, it shall fromply notify the County in writing. Failure by the Consultant to comply with the laws referenied heiein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately' Collier CountY ending the Pricing' terms and conditions of this sdlicitation or resultant Agreement to other governmental entities at the discretion of the successful proposer. Page 7 of l3 #17-7116 & Disaster Recovery Consulting Services Disasters, Strategies and ldeas Group, LLC' 21. AGREEMENT TERMS. lf any portion of this Agreement is held to be void', invalid', or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. Additionalitemsand/orservicesmaybeaddedtothis the Procurement Ordinance, as amended, and 23.DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to ffi. disputes between the parlies, the parties shall make a good faith effort to resotve any iucn'Oisputes Uy negotiaiion. .The negotiation.?h'!!be attended by representatives orc6niuftant with tutt Oeci-sion-making authority and by County's staff person who would maxe the presentation of any settlement reached during negotiations to County tor approvJ. i.ifin'g resolution, and prior to. the commencement of depositions in any litigation O"t*een tne pirties arising oul 6t tnis Agreement, the parties shall attempt to resolve the dispute through Mediatioribefore an agreed-upon Circuit Court Mediator certified by the State of Floiida. The mediation shallte attended by representatives of consultant with full decision-making authority and by county's staff person who would make the presentation of any settlement reached at mediation to county's board for approval. Should .iin.r pafi fail to.submit to mediation as required hereunder, the other party may obtain a court'oroer requiring mediation under section 44.102, Fla' stat' VENUE. Any suit or action brought by either p.rty.lo this Agreement against the other party retating to or ,ririnj out of th-is f'ben..'g1t'muit be brought in the appropriate federal or state courts ln coriier"County, Floriia, which courts have sole and exclusive jurisdiction on all such matters. AGREEMENT STAFFING,. The consultant's personnel and management to be utilized for this Agreemenffil-be knowledgeable in their areas of expertise. The county reserves the right to lerform investigatlons as may be deemed necessary to ensure that competent persons *itt O" utilized in tne performahce of the Agreement'.The Consultant shall assign aS many people ,t n.."ti.ry to "orplete the services on a timely basis' and each person .ssiiriel-in.ff be availabt6 tor an amount of time adequate to meet the required service. th" Conrrltant shill not change Key Personnel unless the following conditions are met: (ti proposed repracements-have substantiaily the same or better qualifications anoior iiperiehce. (2) that the county is notified in writing as far in advance as possible. The consultant shali make commerciilly reasonable efforts to notify collier county within seven (7) days of the .n.ng". The county retains final approval of proposed replacement Personnel' 26. ORDER OF PRECEDENCE. ln the event of any conflict between or among the terms of any of tne confrffiiffients andTor the County's Board approved Executive Summary, the terms of tne ngieement shall take precedence over the terms of all other Contract Documents, exJept"the terms of any supplemental conditions shall take precedence over the Agreement. To the extent any ionRiit in the terms of the Contract Documents cannot be resolveO Oy appticatlon of the Supplementat Conditions, if any' or the Agreement' the 24. 25. #'17-7'116 & Disaster Recovery Consulting Servige^s Disasters, Strategies and ldeas Group' LLc' Agreement in comPliance Page 8 of l3 conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Consultant at County's discretion' ASSIGNMENT. Consultant shall not assign this Agreement or any part thereof, without the tittor c- writing of the County. Any attempt to assign or otherwis.e transfer this Agreement, or any f'aft nerein, without the'County s consent, shall be void' lf Consultant does, with approvai, assign this Agreement or any part thereof, it shall require that its assignee be bound to it-and to assume toward bonsultant all of the obligations and resp-onsibilities that Consultant has assumed toward the County' SECURITY. The Consultant is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for flve (S1 years and the Consultant shall be iesponsiole tor itt associated costs. lf required, Consultant shall be responsible for the .o.t, of providing background checks by the collier. county Facilities.Management Division for all employees-that shall provide services to the County under this Agreement' if ir ,rV include,'bu[not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and oth-er ielated records. Consultant shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Consultant's employees and subConsultants must wear Collier County Government ldentiflcation badges at all times while performing services on county facilities and piop"rti"r. Consuitant lD badges are valid for one (1) year from the date of issuance and can be renewed each year ai no cost to the Consultant during the time period in which ineir oackground chec[ is valid, as discussed below. All technicians shall have on their shirts the name of the Consultant's business. The Consultant shall immediately notify the Collier County Facilities. Management Division via e-mail (DL-FMOpS@colliergov.net) whenever an employee assigned to Collier County separates.ffiisnotificationiscriticaltoensurethecontinued security of coltier county falitities and systems. Failure to notify within four (4) hours of separaiion may result in a deduction of $500 per incident' ***** 27. 28. Page 9 of l3 #17-7116 & Disaster Recovery Consulting Services Disasters, Strategies and ldeas Group, LLC' EXHIBITA-FEESCHEDULE The above hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. The County will not reimburse the consultant for travel, overhead, operational or other related costs. Dfu Hourlv Rate Pre-Disaster Rate $106 Post-Disaster Rate $60 Staff Not DePloYed Rate $91 Page 1 I of 13 *17-7116 & Disaster Recovery Consulting Services Disasters, Strategies and ldeas Group, LLC {j- .,, I .'.',- I no. ._,,, EXHTBIT B - REQUEST FOR PROPOSAL (Also attached hereto following this page) Page l2 ofl3 *17-7116 & Disaster Re@very Consulting Services Disa3ter3, Strategica and ldea3 Group, LLC. EXHIBIT B REQUEST FOR PROPOSAL tu Adminisfative Sewicas DePaftnent Proqjr6rnent Serr'icas Division COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS RFP 17-7116 Disaster Recovery Consulting Seruices B ren d a B ri I h art, Pro c u remenf Sfrategist (239) 252-8t146 (TelePhone) B ren d a B ri I h a rt@c ol I iergov. n et (Em ai l) This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document made bi the Vendor may be grounds for'rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. BrMmt36rs[h,i8ix. ir327 Taruni TRit Er$. Na,rss. Flsda 34112490t '23S2548117'ffi.($11€r!fl.reUFw6xEtrlssrtrs , .,..r_, -! Table of Contents ExHlBlT lr SCOPE OF WORK, SPEC|F|CAT|ONS AND RESPONSE FORMAT....... ..........................4 EXHIBIT lll: COILIER COUNW PURCHASE ORDER TERMS AND COND|T|ONS.............. ............11 EXHIBIT lV: ADDITIONAL TERMS AND CONDTTTONS FOR RFp............... .............14 ATTACHMENT 1: VENDOR'S NON-RESPONSE STATEMENT................... .............22 ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT.... ,..,.......,.,,,24 AITACHMENT 4: VENDOR DECLARATTON STATEMENT.. ..............25 ATTACHMENT 5; IMMIGRATION AFF|DAVIT CERT|F|CAT|ON ............... ..........,,.27 ATTACHMENT 5: VENDOR SUBSTTTUTE W - 9 ............... ..............28 ATTACHMENT 7: INSURANCE AND BONDTNG REQU|REMENTS............... ..........29 EXHIBIT A - Scope of Services EXHIBIT B - Granting Agency Provisions ExHlBlr c - Granting Agency Forms (provide in proposal at time of submittal) 17-7 1 16 Disaster Recovery Consulting Services Legal Notice sealed Proposals to provide Disaster Recovery consulting services will be received until 3:00 pM Naples local time, on August 16,2017 on the bollier Couity Government, procurement Services online bidding system. D is aste r *""S;'J"'#ru,r,, n s e rui ces services to be provided may include, but not be limited to the folJ_owing:Disaster Recgvery Consultant to provide the following, but not limited to services: public adjustingservices, technical' administrative and training supp6rt to assist the County anO btne, ,rhiciprigovernments with damage assessment, disaster recovery project estimation, rirrrrn force accountand small and large project document assembly, and Fedeiaiprocrremeni r"qrlr"rents review, etc. llgt-Trndatory pre-proposal conference will b_e held on August 1,2017, commencing prompfly at3:30 PM, and will be held in the Procurement Services Division Conference Room, Collier CountyGovernment, Procurement Services Division, 3295 Tamiami Trail E, Naptei,- FL g4112. Ateleconference number will be made available upon request by emailing ine piocurement services atbtendabrihart@colliergov.net All statements snil be made uion the ortcial proposattorm wnicrr maybe obtained on the Collier county Procurement services Division online Bidding system website:www.collieroov. neVbid Collier County does not discriminate based on age, race, color, sex, religion, national or(7in, disabilityor marital status. BOARD OE COUNTY CO}O4ISSIONERS COLLIER COUNTY/ FLORIDAI BY: ,/S,/ Edward E. Coyman, Jr.Director, procurement Services This Public Notice was posted July 17, 2017 on the Collier County procurement services Divisionwebsite: www. collierqov. neUpurchasinq Adr'ninistrative Services Departnent ,tws, X@# 0.9i!tw{, 'll?:i't},dhr :i{,li 6iet .lfrpin* Ib,ifi J,l11r.{llil . e rdlrurgn, iel,}nriir&q; 17-7116 Disaster Recovery Consulting Services Exhibit l: Scope of Work, Specifications and Response Fomat As requested by the Collier County Bureau of Emergency Services (BES) Division (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached, The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance, as amended. Brief Description of Purchase Collier County Board of County Commissioners, in conjunction with the Collier County Sheriffs Office (CCSO), Coliier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco lsland hereinafter named "Consortium", is requesting proposals for an- lDlO ( indefinite deliveryiindefinite quntity) Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. Detailed Scope of Work - See Exhibit A Term of Contract The County's intent is to negotiate an agreement with multiple firms. The contract term, if an award(s) isiare made is intended to be for a five (5) year initialterm with five (5) one (1) year renewal options. Prices shall remain firm for the initial term of this contract. Surcharges will not be accepted in conjunction witr this contract, and such charges should be incorporated into the pricing structure. Projected Solicitation Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of the RFP process. Event Date lssue Solicitation Notice 7t17t2017 Last Date for Receipt of Written Questions 5:00 PM 819117 Non Mandatorv Pre-solicitation Meeting 3:30 PM 81112017 Addendum lssued Bv 8111117 Solicitation Deadline Date and Time 3:00 PM 8116117 Vendor Presentations if Required TBD Response Format The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms and conditions of same, and all ordinances and policies of Collier County. The Vendor further agrees that if it is awarded a contracl, the work will be performed in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the guidelines set forth in this RFP, Any portions of the proposal that do not comply with these 17-7116 Disaster Recovery Consulting Services 1 guidelines must be so noted and explained in the Acceptance of Conditions section of the [roposal. However, any proposal that contains such variances may be considered non- responsive. The items listed below shall be submitted with each proposal and should be submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a Vendor to include all li$ed items may result in the rejection of its proposal. Tab l: Cover Letter/ ManagementSummary Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. lnclude the name(s), telephone humOei(si and email(s) of the authbrized contact person(s) concerning proposal. Submission of a signed Proposal is Vendo/s certification that the Vendor will accept any awards as a result of this RFP. Tab ll: Firms Qualifications (30 points/10 Page Limit) ln this tab, provide tle following: . Provide an overview of the Firm's history, capability and business ability relative to the County's requirements. Not to exceed two (2) pages. . Describe your firm's qualifications in providing disaster recovery and specifically FEMA reimbursement services. lnclude information on organizational structure. lnclude any special expertise whicfr your firm has in working with FEMA regarding debris reimbursement and monitoring contracts. Provide your firm's experience working with Florida Department of Transportation (FDOT) utilizing the Florida Highway Administration (FHWA) program for road reimbursement. Provide specific information on your experience working on disaster recovery reimbursement specific projects in Florida. . Provide a complete list of all government agencies for which you are currently providing, or have provided in the past, disaster recovery FEMA reimbursement services since 2Q12, and FHWA services. lndicate the dates (length) of service for the listed clients and specify the name, title, addresses and telephone number of indiMduals. The County may contact those clients for whom you have provided disaster recovery FEMA reimbursement services for further information concerning the services provided. . For specific large disasters that you may have been involved in handling the FEMA reimbursement for, or are still handling, e.g. Hurricane Katrina, provide information on the number of Project Worksheets handled, the number of employees put within the organization to complete the work, what pre-work was done to assist in completing the Project Worksheets, any special reimbursement issues resolved with FEMA, amount de-obligated with the State and FEMA and why, the amount of dollars recovered for the organization, success in any FEMA or State appeals, and experiene witr any FEMA and State audits. . Provide information related to your experience with any FEMA or State appeals. Provide the details as to the outcome, the duration of the appeal and any other related data. . Provide information related to your experience with FEMA and State audits. Provide the number of audits your firm has been involved with, the number of findings against the organization that the auditors identified; if the findings were significant and overall what they found and the duration of the audits. . Describe contacts and relationsl, ips with your other clients and interaction with FEMA and State Agencies. lnclude FHWA experience. 17-7116 Disaster Recovery Consulting Services 5 Tab lll: Specialized Expertise of Team lllhmbers (25 points\10 Page Limit). Provide a list of individuals who will be assigned (on site) to the disaster recovery reimbursement service engagement with the County and their specific roles. lnclude summary resumes of the individual to reflect their experience and education, particularly as they relate to the firm's engagements since 2008. ldentify the primary contact who will be actively engaged in serving the account and identify the current client workload of this individual by counties, cities, special districts, and other as may apply.. lf lead project staff members are to be changed, request must be made in writing and pre- approved by Consortium. . Provide the number of employees who serve in Florida who would be available during normal business times versus during time of emergency or disaster. Describe the experience that these types of employees have in working with FEMA and the State in handling the documentation required for receiving reimbursement, e.g. Project Worksheets, in resolving reimbursement issues, and dealing with FEMA and State appeals, and audits.o Describe the training that your employees have had regarding FEMA and FHWA grant rules and guidelines, State pass{hrough grant rules for reimbursement, debris recovery reimbursement, and any further training for reimbursement. . Describe if your employees are full time employees or contracted employees. Tab lV: TechnicalApproach (20 points/l0 Page Limit) Provide a description of the firm's general approach to the proposed scope of services to include team organization, staff assignments, schedules, quality assurance and accountability. How would you provide service if multiple neaby counties were in need. Ex: Lee County plus Collier. Provide relerant availability guidelines and/or the average time between request for meetings and actual attendance for current clients. Discuss the availability of the primary contact relative to current and future client workload. lnclude for each indiMdual the estimated number of hours that will be contributed to this project and in what capacity they would serve m this project. lnclude information on supervisory personnel. Describe the amount of time and ability that your firm would be able to devote to Coller County to research the current process of how our organizatbn is seeking federal reimbursement and how that process could be streamlined, as well as how we can better prepare before a loss to document a claim. Provide website and/or portal wih details for status to worksheets. Describe how your firm would include public adjusting and include coordinating with each applicant's Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. Tab V: Cost of Services to the County (15 points/10 Page Limit) The cost of the proposal shall reflect an hourly rate for pre-disaster assistance and an hourly rate for all post-disaster. The proposed hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. The County will not reimburse the consultant for travel, overhead, operdional or other related costs. The county will not pay the consultant for services unless pre-disaster assistance is requested or a disaster has occurred and requires assistance to request reimbursement from FEMA and/or another eency.. Provide examples (if any) where you have recovered all or part of your fees from FEMA. 17 -7 I 16 Disaster Recovery Consulting Services a a Tab Vl: References (10 points) ln order for the vendor to be awarded any points for this tab, the County requests that the vendor submits three (3) references from clients whose projects are of a similar nature to this solicitation as a part of their proposal. lnformation provided for each client shall include the following:r Client name, address and email address and telephone number.. Description of services provided.. Time period of the project or contract; briefly describe if project met or exceeded the schedub outlined. Client's contact reference name, email and current telephone number.o Dollar value of project; briefly describe if the completed project met, or came under budget. Tab Vll: Acceptance of Onditions lndicate any exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in this RFP. lf no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee consideration, depending on the extent of the exception(s). Such determination shall be at the sole discretion of the County and Seledion Committee. TabVlll: Required Form Submiftalsr Attachment 2: Vendor Check List. Attachment 3: Conflict of lnterest Affidavit. Attachment 4: Vendor Declaration Statement. Attachment 5: Affidavit for Claiming Status as a Local Business. Attachment 6: lmmigration Affidavit Certification. Attachment 7: Vendor Substitute W-9. Attachment 8: lnsurance and Bonding Requirernents. Other: Grant Forms Proposal Selection Committee and Evaluation Factors The County Manager shall appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab l!, Firms Qualifications Tab lll, Specialized Expertise of Team Members Tab lV, Technica! Approach Tab V, Cost of Services Tab Vl, References TOTAL Tie Breaker: ln the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four (24) months prior to the RFP submittal deadline. Payment information will be retrieved from the County's financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process. ln the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at least three (3) witnesses. 30 25 20 15 10 100 17-7116 Disaster Recovery Consulting Services Exhibit ll: General RFP lnstructions 1. Questions Direct questions related to this RFP to the Collier County Procurement Services Division Online Bidding System website: www.collierqov.neUbid. Vendors must clearly unde_rstand that the only officiallniwer or position of tne County will be the one stated on the Collier County Procurement Services Division Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. 2. Pre-Proposal Conference The purpose of the pre-proposal conference is to allow an open forum for discussion and quesiioning with County staff regarding this RFP with all prospective Vendors having an equal opportunitf to hear and participate. Orat questions will receive oral responses, neither of which will bb'official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of this RFP as an addendum. All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre-proposal conference for thiJ iolicitation. lf this pre-proposal conference is denoted as "mandatory", prospective Vendors must be present in order to submit a proposal response. 3. Compliance with the RFP Proposals must be in strict compliane with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. 4. Ambiguity, Conflict, or Other Errorc in the RFP It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify- the Procurement Strategist, noted'herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Proturement Strategist will neke modifications by issuing a written revision and wili give written notice to all parties who have received this RFP from the Procurement Services Division. 5. Proposal, Presentation and Protest Costs The County will not be liable in any way for any costs incurred by any Vendor in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, o, if applicable, any protest procedures' 6. Delivery of Proposals All proposals are to be uploaded on the County's on line bidding system (www.collierqov.neUbid) before 3:00 PM, Naples local time, on or before August 16,2017. 7. Validity of Proposals No proposal can be withdrarn after it is filed unless the Vendor makes their request in writing to the'County prior to the time set for th'e closing of Proposals. All proposals shall be valid for a period of 6ne hundred eighty (180) days from the submission date to accommodate evaluation and seledion process. 17-7116 Disaster Recovery Consulting Services 8 8. Evaluation of Proposals The County's procedure for selecting is as follows: 1. The County Manager or designee shall appoint a selection committee to review all proposals submitted. The Request for Proposal is issued. Subsequent to the receipt closing date for the proposals, the Procurement professional will review the proposals received and verify each proposal to determine if it minimally responds to the requirements of the published RFP. Selection committee meetings will be open to the public and the Procurement professionalwill publicly post prior notice of such meeting(s) on the County's Procurement Services lnternet site. Prior to the first meeting (Organization Meeting) of the selection committee. At the initial organization meeting, the selection committee members will receive inslructions, the submitted proposals, and establish the next selection committee meeting date and time. After the first meeting, the Procurement professional will publically announce all subsequent committee meeting dates and times. The subsequent meeting dates and times will be posted with at least one (1) day advanced notice. Selection committee members will independentty review and score each proposal based on the evaluation criteria stated in the RFP using the lndividual Selection Committee Score and Rank Form and prepare comments for discussion at the next meeting. The Individual Selection Committee Score and Rank Form is merely a toolto assist the selection committee member in their review of the proposals. At the scheduled selection meeting, the members will present their independent flndings/ conclusions/comments based on their reading and interpretation of the materials presented to each other, and may ask questions of one another. The Committee reserves the right to shortlist and may request presentations or demonstrations prior to ranking. ln any of the selection committee meeting deliberations, by consensus, members may request to invite proposers in to clarify their proposals, ask for additional information, present materials, interview, ask questions, etc. The members may consider any and all information obtained through this method in formulating their individualscoring and subsequent selection committee overall ranking and final ranking. The Selection Committee may elect to shortlist and have oral presentations, and may ask for demonstrations. The selection committee members will indivdually rank order each proposer. Collier County selection committee members may consider all the material submitted by the Proposer and other information Collier County may obtain to determine whether the Proposer is capable of and has a history of successfully completing projects of this type, including, without limitation, additional information Collier County may request, clarification of proposer information, public comments, and/or additional credit information. 10. Once the individual ranking has been completed, the Procurement professional will direct selection committee members to read their indiMdual ranking publically. The Procurement professional will record individual rankings on the Final Ranking Sheet which will mathematically compile into an overall selection mmmittee rank of proposers. 11.The selection committee's overall rank of firms in order of preference (from highest beginning with a rank of one (1) to the lowesi) will be discussed and reviewed by the Procurement Strategist. By final consensus, and having used all information presented (proposal, presentation, references, etc.), the selection committee members will create a final ranking and staff will subsequently enter into negotiations. Award of the contract is dependent upon the successful and full execution of a mutually agreed contract, pending the final approval by the Board of County Commissioners. 2. 3. b. 7. 4. 5. 8. 9. 17-7116 Disaster Recovery Consulting Services The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modiflcations, and/or amendments as it may deem appropriate. Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Vendor nor obligates the County in any manner. Acceptance of the proposal does not guarantee issuance of any other governmental approvals. Proposals which include provisions requiring the granting of zoning variances shall not be considered. 9. References The County reserves the right to contact any and all references pertaining to this solicitation and related proposal. 10. Acceptance or Rejection of Proposals The right is reserved by the County to waive any irregularities in any proposal, to reject any or all proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and the County of Collier. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. ln the event of default of the successful Vendor, or their refusal to enter into the Collier County contract, the County reserves the right to accept the proposal of the second ranked firm or to re-advertise using the same or revised documentation, at its sole discretion. 12. Reserved Rights Collier County reserves the right in any solicitation to accept or reject any or all bids, proposals or offers; to waive minor irregularities and technicalities; or to request resubmission. Also, Collier County reserves the right to accept all or any part of any bid, proposal, or offer, and to increase or decrease quantities to meet additional or reduced requirements of Collier County. Notwithstanding any other provisions of this Article, if none or only one responsive and responsible bid or proposal is received following any solicitation, the County Manager, or designee, reserves the right to reject all bids, proposals or offers and to negotiate with any responsible providers to secure the best terms and conditions in the sole interest of the County unless othenruise provided by law. 17-7116 Disaster Recovery Consulting Services Exhibit ttl: Collier County Purchase Order Terms and Conditions 1. Offer This offer is subject to cancellation by the COUNTY without notice if not accepted by VENDOR within fourteen (14) days of issuance. 2. Acceptance and Confirmation This Purchase Order (including all documents attached to or referenced therein) constitutes the entire agreement between the parties, unless othenvise specifically noted by the COUNTY on the face of this Purchase Order. Each delivery of goods and/or services received by the COUNTY from VENDOR shall be deemed to be upon the terms and conditions contained in this Purchase Order. No additional terms may be added and Purchase Order may not be changed except by written instrument executed by the COUNTY. VENDOR is deemed to be on notice that the COUNTY objects to any additional or different terms and conditions contained in any acknowledgment, invoice or other communication from VENDOR, notwithstanding the COUNTY'S acceptance or payment for any delivery of goods and/or services, or any similar act by VENDOR. 3. lnspection All goods and/or services delivered hereunder shall be received subject to the COUNTY'S inspection and approval and payment therefore shall not constitute acceptance. All payments are subject to adjustment for shortage or rejection. All defective or nonconforming goods will be returned pursuant to VENDOR'S instruction at VENDOR'S expense. To the extent that a purchase order requires a series of performances by VENDOR, the COUNTY prospectively reserves the right to cancel the entire remainder of the Purchase Order if goods and/or services provided early in the term of the Purchase Order are non-conforming or otherwise rejected by the COUNTY.4. Shipping and lnvoices a) All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise specifically stated in this Purchase Order. 17-7116 Disaster Recovery Consulting Services Unless otherwise provided in Purchase Order, no invoices shall be issued nor payments made prior to delivery. Unless freight and other charges are itemized, any discount will be taken on the full amount of invoice. c) All shipments of goods scheduled on the same day via the same route must be consolidated. Each shipping container must be consecutively numbered and marked to show this Purchase Order number. The container and Purchase Order numbers must be indicated on bill of lading. Packing slips must show Purchase Order number and must be included on each package of less than container load (LCL) shipments and/or with each car load of equipment. The COUNTY reserves the right to refuse or return any shipment or equipment at VENDOR'S expense that is not marked with Purchase Order numbers. VENDOR agrees to declare to the carrier the value of any shipment made under this Purchase Order and the full invoice value of such shipment. d) All invoices must contain the Purchase Order number and any other specific information as identified on the Purchase Order. Discounts of prompt payment will be computed from the date of receipt of goods or from date of receipt of invoices, whichever is later. Payment will be made upon receipt of a proper invoice and in compliance with Chapter 218, Fla' Stats.' otherwise known as the "Local Government Prompt Payment Act," and, pursuant to the Board of County Commissioners Purchasing Policy. Time ls Of the Essence Time for delivery of goods or performance of services under this Purchase Order is of the essence. Failure of VENDOR to meet delivery schedules or deliver within a reasonable time, as interpreted by the COUNTY in its sole judgment' shall entitle the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees to reimburse the COUNTY for any expenses incurred in enforcing its rights. VENDOR further agrees that undiscovered delivery of nonconforming goods and/or services is not a waiver of the COUNTY'S right to insist upon further compliance with all specifications. Changes The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such change 5. 6. 11 increase or decrease the cost of, or the time required for performance of the purchase Order, an equitable adjustment in the price and/or delivery schedule will be negotiated by the COUNTy andVENDOR. Notwithstanding the foregoing, VENDOR has an affirmative obligation to givL notice if the changes will decrease costs. Any claims for adjustment by VENDOR must be made within thirty (30) days from the date the change is ordered or within such additional period of time as may be agreed upon by the parties. 7. Warranties VENDOR expressly warrants that the goods and/or services covered by this purchase Order will conform to the specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and wilt be of satisfactory material and quality production, free from defects and sufficient for the purpose intended. Goods shall be deliveredfree from any security interest or other lien, encumbrance or claim of any third party. These warranties shall survive inspection, acceptance, passage of title and payment by the COUNTy. 8. Statutory Conformity Goods and services provided pursuant to this Purchase Order, and their production and transportation shall conform to all applicable laws, including but not timited to the Occupationat Health and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as wellas any law or regulation noted on the face of the purchase Order. 9. Advertising No VENDOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with the COUNTY for goods and/or services, or appropriate or make use of the COUNTY'S name or other identifying marks or property without the prior written consent of the COUNTY'S Purchasing Department. 10. lndemnification VENDOR shall indemnify and hold harmless the COUNTY from any and alt ctaims, including claims of negligence, costs and expenses, including but not limited to attorneys' fees, arising from, caused by or related to the injury or death of any person (including but not limited to employees and agents of VENDOR in the performance of their duties or otherwise), or damage to property (including property of the COUNTY or other persons), which 17-71'|.6 Disaster Recovery Consulting Services arise out of or are incident to the goods and/or services to be provided hereunder. 11. Warranty of Non-lnfringement VENDOR represents and warrants that all goods sold or services performed under this purchase Order are: a) in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret; and c) do not constitute unfair competition. VENDOR shall indemnify and hotd harmless the COUNTY from and against any and ail claims, including claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim, suit or proceeding alleging that the COUNTY'S use of the goods and/or services provided under this purchase Order are inconsistent with VENDOR'S representations and warranties in section 11 (a). lf any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur, VENDOR may, at the COUNTY'S option, procure for the COUNTY the right to continue using the goods or services, or replace or modify the goods or services so that they become non-infringing, (without any material degradation in performance, quality, functionality or additional cost to the couNTY). 1 2. lnsurance Requirements The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and limits as may be reasonably associatedwith the Purchase Order. providing and maintaining adequate insurance coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers authorized or eligible to write policies in the State of Florida. 13. Compliance with Laws ln fulfilling the terms of this purchase Order, VENDOR agrees that it will comply with ail federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non-exhaustive example, this shall include the American with Disabilities Act and all prohibitions against discrimination on the basis of race, religion, sex creed, national origin, handicap, marital status, or veterans' status. Further, VENDOR acknowledges and without exception or stipulation shall be fulty responsible for comptying with the provisions of the lmmigration Reform and ControlAct of '1986 as tocated at 8 U.S.C. 1324, et 12 seq. and regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. Any breach of this provision may be regarded by the COUNTY as a material and substantial breach of the contract arising from this Purchase Order. 14. Force Majeure Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resulting from any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of nature. When VENDOR has knowledge of any actual or potential force majeure or other conditions which will delay or threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice thereof, including all relevant information with respects to what steps VENDOR is taking to complete delivery of the goods and/or services to the COUNTY. 15. Assignment VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written consent of the COUNTY. Any assignment made without such consent shall be deemed void. 16. Taxes Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida Statutes, Chapter 212), and from federal excise tax. 1 7. Annual Appropriations The COUNTY'S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of such breach and VENDOR has failed to cure within 10 days of receipt of such notice. 19. General a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth Judicial Circuit in and for Collier County, Florida Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR shall not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be deemed a waiver of any subsequent default by VENDOR. All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for notice by written notice complying with the requirements of this section. The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers, employees and authorized persons. ln the event of any conflict between or among the terms of any Contract Documents related to this Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order. To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of the Contract Documents, the provisions of the Terms and/or Conditions that are most favorable to the County and/or provide the greatest protection to the County shallgovern. b) c) d) e) 17 -7 1'16 Disaster Recovery Consulting Services Exhibit lV: Additional Terms and Conditions for RFP 1. lnsurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the lnsurance and Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and'the County's separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriatq require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and rnaintaining, its own liability insuranoe. Certiflcates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests' provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of lnsurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holde/'should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the lnsurance and Bonding attachment, with the use of lnsurance Services Office (lSO) forms and endorsements or their equivalents. lf Vendor has any self-insured retentions or deduc-tibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of lnsurance the nature and amount of such self- insured retentions or dedudibles and provide satisfactory evidene of financial responsibility for such obligations, All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whidrever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. ln the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. 17-7116 Disaster Recovery Consulting Services Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. lf Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insuran@, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. lf the initial or any subsequently issued Certificate of lnsurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of lnsurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contrads. 2. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 3. Additional ltems and/or Services Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Procurement Ordinance. 4. County's Right to lnspect The County or its authorized Agent shall have the right to inspect the Vendor's facilities/project site during and after each wok assignment the Vendor is performing. 5. Vendor Performance Evaluation The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termi nation of th is Agreement. 6. Additional Terms and Conditions of Contract Collier County has developed standard contracts/agreements, approved by the Board of County Commissioners (BCC). The resultant contract(s) may include purchase or work orders issued under one, or any combination of price methodologies by the County's project manager. The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Vendor. The County's project manager shall coordinate with the Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 7. Payment Method Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: 17-7116 Disaster Recovery Consulting Services i S . Purchase Order Number . Description and quantities of the goods or seruices provided per instructions on the County's purchase order or contract. lnvoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN:Accounts Payable 3299 TamiamiTrail E Ste 700 Naples FL34112 Or emailed to: bccapclerk@collierclerk.com. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approvalof invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. ln instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisff these debts, the County reseryes the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. lnvoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 8. EnvironmentalHeatth and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standaids and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County fac!!ty, property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This provision is non-negotiable by any department and/or Vendor. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 9. Licenses The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionalty, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the Gounty account, is properly licensed to perform the activities or work included in the contract 17-7116 Disaster Recovery Consulting Services 16 documents. Failure on the part of any Vendor to submit the required documentation may be grounds to deem Vendor non-respolrsive. A Vendor, with an office within Collier County is also required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain "active" in Collier County. lf you have questions regarding professional licenses contact the Contractor Licensing at (239) 252-2431,252-2432 or 252-2909. Questions regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-2477. 1 0. Principals/Collusion By submission of this Proposal the undersigned, as Vendor, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connedion with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud. 11. Relation of County It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally responsible for any negligence on the part of said Vendor, their employees or agents, resulting in either bodity or personal injury or property damage to any individual, firm, or corporation. 12. Termination Should the Contractor be found to have failed to perform services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. ln the event that the award of this solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated at any time by the County upon thirty (30) days written notice to the awarded vendo(s) pursuant to the Board's Procurement Ordinance. 13. Lobbying All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be lobbied, either individually or collectively about a projed for which a firm has submitted a Proposal. Firms and their agents are not to contact members of the County Commission for such purposes as meetingorintroduc1ion,luncheons,dinners,etc.Duringtheprocess,@ final Board approval, no firm or their agent shall contact any other employee of Collier County in reference to this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contrad to the firm. 14. Public Records Compliance Florida Public Records Law Chapter 119, including specifically those contractual requirements in 1 1 9,070 1 (2Xa)-(b) as follows 17-7116 Disaster Recovery Consulting Services IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUry TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34't12-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Publc Records Law to:1. Keep and maintain public records required by the public agency to perform the service.2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspeded or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. lf the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. lf the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. 15. Certificate of Authotity to Conduct Business in the State of Florida (Florida Statute 607.1501) ln order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.oro/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. lf the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 16. Single Proposal Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub- consultant to any other firm submitting under the same RFP. lf a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub- consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. 17. Survivability The Consultant agrees that any Purchase Order that extends beyond the expiration date of the original Solicitation 17-7116 will survive and remain subject to the terms and conditions of that 17-7'116 Disaster Recovery Consulting Services 1g 3. 4. Agreement untilthe completion ortermination of this Purchase Order. 18. Protest Procedures With respect to a protest of the terms, conditions and specifications contained in a solicitation, including any provisions governing the methods for evaluation of bids, proposals or replies, awarding contracts, reserving rights for further negotiation or modifying or amending any contract, the protesting party shall file a notice of intent to protest within three (3) days, excluding weekends and County holidays, after the first publication, whether by posting or formal advertisement of the solicitation. The formal written protest shall be filed within flve (5) days of the date the notice of intent is filed. Formal protests of the terms, conditions and specifications shall contain all of the information required for the Procurement Services Director, to render a decision on the formal protest and determine whether postponement of the bid openirB or proposal/response closing time is appropriab. The Procurement Services Director's decision shall be considered final and conclusive unless the protesting party files an appeal of the Procurement Services Director's decision. Any actual bidder or respondent to who desires to protest a recommended contract award shall submit a notice of intent to protest to the Procurement Services Director within three (3) calendar days, excluding weekends and County holidays, from the date of the initial posting of the recommended award. All formal protests with respect to a recommended contract award shall be submitted in writing to the Procurement Services Director for a decision. Said protests shall be submitted within five (5) calendar days, excluding weekends and County holidays, from the date that the notice of intent to protest is received by the Procurement Services Director, and accompanied by the required fee. Complete form and instructions for formal protest are set forth in Section 23 of Collier County Ordinance 2017-08. The protesting party must have standing as defined by established Florida case law to maintain a protest. 19. Public Entity Crime A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business wlth any publicentity in excess of the threshold amount provided in s. 287.017for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 20. Security and Background Checks The Contractor is required to comply with County Ordinane as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. lf required, Contractor shait be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement reiords, including a state and FBI fingerprint check, credit reports, education, residence and employment verifrcations and other related records. Contractor shall be required to maintain records on each employee and rnake them available to the County for at least four (4) years. 17-7116 Disaster Recovery Consulting Services 19 All of Contractor's employees and subcontractors must wear Collier County Government ldentification badges at all times while performing services on County facilities and properties. Contractor lD badges are valid for one (1) year from the date of issuancsand can be renewed eachyear at no cost to the Contractor during the time period in whicfr their background check is valid, as discussed below. All technicians shall have on their shirts the name of the coitractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail(DL-FMOPS@cqllierooJ.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Cblle; County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $S00per incident. CCSO requires separate fingerprinting prior to work being performed in any of their locations. Thiswill be coordinated upon award of the contract. lf there are additional fees for this process, the vendor is responsible for all costs. 21. Conflict of lnterest Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFp document. Disclosure- of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualrfu a flrm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 22. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indiredly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Cnapter 112, paft lll, Flbrida Statutes, the current Collier County Ethics Ordinance and County Administrative procedure 5311. Violation of this provision may result in one or more of the followin! consequences: a. prohibition bythe individual, firm, and/or any employee of the firm from contaciwith County staff for a specified period of time; b. Prohibition by the individualand/or firm from doing business with the County for a specified period of.time, including but not limited to: submitting bids, RFP, and/or quotes; jnd, c. immediate termination of any contract held by the individual and/or firm for cause. 23. lm m ig ration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Deparbnent of Homeland Security (DHS) in partnership with the Social Security Administra[ion (SSA), provides an lnternet- based means of verifying employment eligibility of workers in the United Staies; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal lnvitations to Bid (lTB) and Request for Proposais lnfny including professional services and construction services. Exceptions to the program:r Commodity based procurement where no services are provided.. Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence oftheir enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of ? copy of the properly completed E-Verify Company prbfite page or a copy ofthe fully executed E-Verify Memorandum of Understanding for the company. Vendors are'ilso required to provide the Collier County Procurement Services Division an executed affidavit certifying 17 -7'l'16 Disaster Recovery Consulting Services 2A they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents, lf the Bidder/Vendor does not complv with providinq the acceptable E-Verifv evidence and the executed affidavit the bidder's / vendor's prooosal mav be deemed tpn-resoonsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http:/lwww.dhs.qov/E-Verifv. lt shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the lmmigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 17-7116 Disaster Recovery Consulting Services Administrative SeMces Departnent Pfmurerrent {ieryrceB Di'/ision Attachment 1 : Vendor's Non-Response Statement The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Vendors not wishing to respond to this soticitation. lf your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below and return this form via email or mail to Collier County Government, Procurement Services Division, 3295 Tamiami Trail E, Naples, FL 34112. We are not responding to Solicitation RFP 17-7116 Disaster Recovery Consulting Services for the following reason(s): n Services requested not available through our company. n Our firm could not meet specifications/scope of work. tr Specification$scope of work not clearly understood or applicable (too vague, rigid, etc) tr Project is too small. tr lnsufficient time allowed for preparation of response. tr lncorrect address used. Please correct mailing address: tr Other reason(s): Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signatu re : Representative Name: 17-7116 Disaster Recovery Consulting Services Date M Administrative Services Departnenl Pfocure0€nt Setuices 0ivision Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: The Proposal has been signed. All applicable forms have been signed and included, along with licenses to complete the requirements of the project. Any addenda have been signed and induded. tr tr n Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name:Dde zai). 'l7 -7 1 16 Disaster Recovery Consulting Services Adminlstrative Seruices Departnent P.mremenl S,orulces Divislon Attachment 3: Conflict of lnterest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with: RFP 17-7116 Disaster Recovery Consulting Services does not pose an organizational conflict as described by one of the three categories below:' Biased ground rules - The firm has not set the "ground rules" for affiliated past or current Collier County project identified above (e.g., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement) whicft appears to skew the competition in favor of my firm. lmpaired objectivity - The firm has not performed work on an affiliated past or current Collier County project identifled above to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information - The firm has not had access to nonpublic information as part of its performance of a Collier County project identifled above whicfr may have provided the contractor (or an affiliate) with an unfair competitive advantage in cunent or future solicitations and contracts. ln addition to this signed affidavit, the contractor / consultant must provide the following: 1 . All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and, 2. lndicate if the information produced was obtained as a matter of public record (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s) and/or other means. 3. Failure to disclose all material or having an organizational conflbt in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated 'with the above referenced project(s). By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the Ueit of their knowledge and belief, all relewnt facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) whicft relates to the project identifled above has been fully disclosed and des not pose an organizational conflict. Firm: Signature and Date: Print Name Title of Signatory: State of County of SUB by- SCRIBED AND SWORN to before me this day of -,20-, , who is personally known to me to be the for the Firm, OR who produced the following identification Public Commission Expiration '17-7116 Disaster Recovery Consulting Services Adnrinistrattve Servi,les Departrnent Procurenlent Serr'ices livis,on Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RFP 17-7',{6 Disaster Recovery Consulting Services Dear Commissioners: The underspned, as Contractor declares that this proposal is made without connection or arrangemeni with any other peson and this proposal is in every respect fair and made in good faith, without colusion or fraud. The Contractor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to whidr the proposal pertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced RFP 17-7116 Disaster Recovery Consulting Services (Proposal Continued on Next Page) 17-7116 Disaster Recovery Consulting Services PROPOSAL CONTINUED lN WTNESS WHEREOF, WE have hereunto subscribed our names on this day of -, 20 in the County of in the State of _. Firm's LegalName: Address: City, State, Zip Code: Florida Certificate of Authority Document Number: Federal Tax ldentification Number CCR # or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title:. Send payments to: Add itiona! Contact I nformation (requiredifdifferentfromabove) @ Contact name: Tifle: Address: City, State, ZIP Telephone: FAX: Email: Office servicing Collier County to place orderc (required if different from above) Contact name: Tifle: Address: City, State, ZIP Telephone: \.. .' , .,"26'--' 17-7116 Disaster Recovery Consulting Services Email Adminislralive Seruices Depaftnent Procurerrsi Serui(:es Division Attachment 5: lmm igration Affidavit Certifi cation Solicitation: RFP 17-7116 Disaster Recovery Consulting Services Verify Company Profile page or a'copy of the fully executed E-Verify Memorandum-of Understanding for the company. This Atfidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal lnvitations to Bid (lTB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/biddl/s pioposat. Acceptable evidence consists of a copy of the properly completed E- mav deem the Vendor / Bidder's proposal as non'resoonsive. untycontractstoanyvendorwhoknowinglyemploys alien workers, constituting a violation of the employment provision contained in 8 U.S'C. Section 1324 unauthorized a(e) Section Company Name Print Name Signature State of County of Theforegoinginstrumentwassignedandacknow|edgedbeforemethis-dayof-,20-'by who has produced as identification. (Print or Type Name)(Type of ldentification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. 274A(e) of the lmmigration and Nationality Act ('lNA'). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 2744 (e) of the lNA. Such Violation by the recipient of the Employment Provisions contained in Section 27aA G) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fulty compliant with atlapplicable immigration laws (specificallyto the 1986 lmmigration Act and subsequent'Amendmen(s)) anO agrees to comply with the provisions of the Memorandum of Understanding witn e-Verify and to'piovide proof ot enrollment in The Employment Eligibility Verification System (E-Verify), op6rated by the bepartment of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's / Bidder's proposal. Date 17-7116 Disaster Recovery Consulting Services ool!**X"*3y,iff"??,m.'*' Attachment 6: Vendor Substitute W - 9 Request for Taxpayer ldentification Number and Certification ln accordance with the lnternal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119,071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General lnformation (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address City State zip Telephone FAx Email Order lnformation Address City _ State _ Zip _ FAX Remit / Payment lnformation Address City FAx State _ Zip Email 2. Company Status (check only one) _lndividual i Sole Proprietor _Corporation _Partnership _Tax Exempt (Federal income tax-exempt entity under lnternal Revenue Service guidelines IRC 501 (c) 3) _ Limited Liability Company Enter the tax classification (D = Disreoarded Entitv. C = Corooration. P = Parinershio) 3. Taxpayer ldentification Number (for tax reporting purposes only) Federal Tax ldentification Number (TlN) Vendors who do not have a TlN, will be required to provide a social securitv number prior to an award of the contract. 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number 17-7116 Disaster Recovery Consulting Services Insurance / Bond Type 1. X Worker's Compensation 2. [l Employer's Liability 3. X CommercialGeneral Liability (Occurrence Form) patterned after the current ISO form 4. E lndemnification 4. X Automobile Liability Administrative $eruices Department Fiocrre*1erlt -qeryr€s Division Attachment 7: lnsurance and Bonding Requirements Required Limits Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements $100,000 single limit per occurrence Bodily lnjury and Property Damage $1,000.000 single limit per occurrence, $2,000,000 aggregate for Bodily lnjury Liability and Property Damage Liability. This shall include Premises and Operations; lndependent Contractors; Products and Completed Operations and Contractual Liability To the maximum extent permitted by Florida law, the Contractor/ Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorA/endor/Consultant or anyone employed or utilized by the ContractorA/endor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. $ 1.000,000 Each Occurrence; Bodily lnjury & Property Damage, Owned/Non-owned/Hired; Automobile lncluded insurance as E Watercraft $ - Per Occurrence E UnlteO States Longshoreman's and Harbonryorker's Act coverage shall be maintained where applicable to the completion of the work. $ - Per Occurrence be maintained where applicable to $ - Per Occurrence I Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ - Per Occurrence $ - Per occurrence S1,000,000 Per Occurrence . $ 500,000 each claim and in the aggregate. $1,000,000 each claim and in the aggregate . $2,000,000 each claim and in the aggregate Professional Liability $_ Per claim and a a $1,000,000 per claim and in the aggregate $2,000,000 per claim and in the aggregate 5. X other noted: E Maritime Coverage (Jones Act) shall the completion of the work. fl Pottution X Professional Liability n in the aggregate E Valuable Papers lnsurance E Employee Dishonesty / Crime Occurrence 6. E Bid bond lncluding Employee Theft, Funds Transfer Fraud, lnclude a Joint Loss Payee endorsement naming Collier County. Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5olo of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit lnsurance Corporation. For projects in excess of $200,000, bonds shall be submitted with the executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award, The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, lnc. of 75 Fulton Street, New York, New York 10038. 8. X Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. g. X Cotlier County must be named as "ADDITIONAL INSURED" on the lnsurance Certificate for Commercial General Liability where required. 10. X The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of lnsurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. X Thirty (30) Days Cancellation Notice required. RLC7t712017 Vendor's lnsurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Date $- Per Occurrence $ Per 7. E Performance and Payment Bonds Name of Firm Vendor Signature Print Name lnsurance Agency Agent Name 17-7116 Disaster Recovery Consulting Services Telephone Number 30 This page is intentionally left blank. 17 -7 1 16 Disaster Recovery Consulting Services '@ RFP 17-7116 Standby Disaster Response & Recovery Support Services Scope of Work, Specifications and Response Format As requested by the Collier County Bureau of Emergency Services Division (BES) (hereinafter, the "Division oi oeiartment;1, the -cotti"r County Board of County commissioners Procurement Services Division (nereinafter, ,,County;; nri ir=r"o this Request for Proposal.(hereinafter, "RFP") in conjunction with other Collier County agencies, with the intent of obtaining proposals from interested and qualifled Consultants in accordance with the terms, conditions and specificalions'stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated' The results of this solicitation may be used by other County Divisions and consortium once awarded according to the Board of County Commissioners Procurement Ordinance, as amended. Brief Description of Purchase Collier County Board of County Commissioners, in conjunction with the Collier County Sheriffs Office (cCSO), Coll'rer County puotic Schools, Mosquito Control-District, City of Naples., Naples Airport Authority, ,.J citv of Marco lsland hereinafter named "bonsortium", is requesting proposals for an- lDlQ ( indefinite deliverylindefinite quantity) Disaster Recovery Consultant to provide the following, but not limited to i"*i*i, public adjirsting'ieryices, technical, idministrative and'training support to assist the county and other municipal govemrients with damage assessment, disaster recovery project estimation, FEMA force account and small and large project doiument assembly, and Federal Procurement requirements review, etc. Background permanent population of Collier County is 348,877 (2014. During 'peak winter season" population of Collier county increases gd-+o percent. collier County contains approximately a total area of 2,305 square miles' of whidr 1,99g square miles is land and 307 square miles is water. lt is the largest county in Florida by land area and fourth largest by total area. Detailed ScoPe of Work The successful proposer will assume responsibility as an independert contractor for the development and submission of FEMA grant applications and the management of all such disaster-related grants, including but not limited to, Fire"Management Assistance GrantslFruAG). The awarded contractor(s) will be required to follow the code of Federai Regulations, as it relates io procurement and scope of services as amended and updated. This will include working with federal agencies, state agencies, and several departments within-Collier county, including but noilimited to recurrlnt and direct involvement with office of Management and Budget, emergency Mfan-agement, Sheriff's Office, Collier County District Schools, City of Naples, Naples Airport Artnoiity, lnd citi of Marco lsland henceforth referred to as the consortium. some of the services the successful proposers may be asked to perform include, but are not limited to the following: 1. participate annually in WebEOC training with Emergency Services and have staff available to locate on site at the EOC as needed. Z. provide public Adjuster construction claims consulting. Such efforts mfY include estimation, bid document preparation and onstruction and buQet oversight. 17-7116 Disaster Recovery Consulting Services re-construction 32 3. Provide grant management advice to the Consortium members related to FEMA, Federal, or State agency pass-through grants. The successful proposer will review the County's and or Consortium members' current record-keeping strategy for documentation. The successful proposer may be required to provide the County with pre-disaster assistance in an effort to assess what requirements are needed within the consortium to prepare for gathering the needed expenditure data, assign required disaster liaison, and/or any other pre-disaster preparation that may be required. Proposer will assist the affected deparbnents and consortium members to develop a standard guideline as part of their emergency plans on how reimbursement expenditures are recorded, what type of documentation should be maintained, and provide any other associated services that may be directly related to support recovery costs and reimbursement from appropriate agencies. 4. File the initial Request for Public Assistance (RPA) after the initial disaster (event) within the deadline time period. Meet all stated deadlines to meet FEMA and the State's required timelines to recover full rei mbu rsement. 5. Meet with FEMA Representative and the State Public Assistance Coordinator for the lnitial Kickoff Meeting to discuss what the County's and or Consortium member's initial disaster related damages and expenditures appear to be. Review the procedures and follow-up processes required to support full reimbursement and or grant funding. 6. Review contracts, advise the Consortium on the establishment of contracts for contingency services and supplies and advise on the scope of work development for said contracts, review the portfolio disaster vendor list, purchasing documentation and union agreements. Prepare any required supporting documentation that must accompany the Project Worksheets, including working with the Consortium members to gather details related to employee fringe benefits, overtime, etc. for labor rates to provide to FEMA. 7. Work with appropriate consortium members to assist the FEMA, Federal or State Agency in providing the necessary information, e.g. insurance policies, personnel policies, as requested by those or other agencies to complete necessary documentation for reimbursement and or grant application. Research as necessary to complete allforms. 8. Assist the affected consortium in compiling their initial damage assessments if requested for all expenditures, both in force account and permanent damages, including labor, equipment, materials, contract, rental equipment and all FEMA reimbursement categories. and so on. 9. Assist the affected consortium in completing the appropriate documentation required for federal and state reimbursement, and the submittal of all eligible expenditures for small and large projects to the appropriate agencies, and within he required deadline. 10. Provide assistance to determine if any eligible damages or expenses have not been quantified and presented for reimbursement. 11. Assist in tracking all project documentation submitted and following any outstanding expenditur{s) to ensure that all eligible expenditures are credited through submitted reimbursements. Ensure that the consortium understands why certain expendilures were de-obligated, if any. Track all expenditures and reimbursements to maintain high quality reconciliations of monies expended by the department and or consortium members and submitted for reimbursements versus those actually received. 12. Provide copies of all documentation transacted for reimbursement on behalf of the department, both eleclronically and hard copy to Collier County OMB or designee for its activity and to the appropriate departments to the members of the consortium. Offer the consortium any project management design and/or coordination ideas that may result in cost savings, efficiencies, or increased reimbursement. 13.Assist the consortium, to provide all necessary backup documentation, e.g. invoices equipment usage documents, etc. that will garner full reimbursement or grant eligibility. The documentation submitted for reimbursement must withstand a FEMA or Federal or State audit and State Emergency Management audit, and the successful proposer will have to support the work for which they are assisting the consortium. 14. Assist with any special documentation and requirements to receive reimbursement under the FHWA program woking with the Florida Depaftment of Transportation (FDOT) and consortium. 17-7116 Disaster Recovery Consulting Services 33 lS.Assist the specialized FEMA teams as they become necessary in the pro.cess. Specialized beach renourishment FEMA teams may be assign'ed to Collier County to review the reimbursement in this particular area. The successful froposer tould work with this team as necessary to assist in getting reimbursement for the County. The successful proposer may have to work with the Army Corps of Engineers, other Federal agencies along with otrer State agencies to receive reimbursement' 16, Maintain records of all the documentati-on provided by theCounty and or Consortium submitted to any outside agency for reimbursement and provide the County/Consortium with said copies upon request at any point in the process' 17.Once all projects are complete and reimbursement has been drawn down for eligible costs,.the successful pioporo woutd' assist with final preparations with the State of Florida and FEMA or federal agencies for final inspections and the cioseout process for largg and small projects'-The successful propor"r' would participate in the exit conferences with the County, State, and FEMA agencies. 1g. The successful proposer must be available to assist with any requests for audit information by any source. 19. lf any disputes arise between the consortium and FEMA and/or the State, the successful proposer will assist the consortium in strategizing and writing the appeals 20. The successtui piopoi"r, must bi ab-le to have a team available from the start of the disaster reimbursem"ni broi"ss to the closeout process for the consortium. This includes any time accounted for if an appeal is requested by the consortium' 2l.provide miscellaneous services not othenarise described, but which the consortium may require during the course of the Agreement, or any other tasks associated with FEMA and FHWA grant mana-gement or documentat]on reimbursement process as requested by the consortium. 22.The successful proposer will also provide the consortium members with a final report that will summarize the total reimbursement requested, total expenditures by Project Worksheet, and any special circumstances. Additionally, reporting requirements include FHWA reimbursement, total number of project Worksheets,'totat re-imbuisement requested by Category type, total reimbursement requested by smallor large project, and any other relevant d.ata' zg. Thls scope of work does include public iolustiirg and will include coordinating_with each applicant's Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. 24. provide assistance with Florida Division of Emergency Management Bureau of Recovery Public Assistance document coordination, meetings and project worksheet ammendments. It is the intent of this consortium to award to multiple firms, with the option to procure services from all awarded consultants as needed. Work assignments will be made by requesting_ a proposal from one or more Firms and the issuance of a purchase 6rder for the assigned iask. The Consortium reserves the right to assign att or portions of the work to one or more firms. Each Agency within the Consortium will have an assigned point of contact person. 17-7116 Disaster Recovery Consulting Services 34 EXHBIT B - GRANTING AGENCY PROVISTONS Provided in Eeparate File 1 7 -7 1 1 6 Disaster Reco\rery Consulting Services EXHIBIT C. GRANTTNG AGENCY FORi'S Providod in $eparate File Gertification Regardre Debannent, Suspersion, and Other ResponsibiliS Matlers - Pdmary Goverd Transactions CertiEcation regarding l-obbyi*g Conflict of lnbrest Anticipated trBE, M/\,YBE cr VETERAN Participatbn Statement Opporbmty Llet fur Ccmmodities and Contactual $erviees and Prsb$isnd Consultant Servises Ackrmwkedgement of Grant Terrrs and Cordit*xts 1. ?. 3. 4. 5. 6. 17-71'16 Disaster Recovery Consulting SeMces 36 EXHIBITA FEDERAL CONTRACT PROVISIONS FEDERAL EMERGENCY MANAGEMENT AGENCY The supplemental conditions contained in this section are intended to cooperate with, to supplement, and to mooity the general conditions and other speciflcations. ln cases of disagreement with any other section of this contract, the Supplemental Conditions shall govern' Contractor means an entity that receives a contract. The services performed by the awarded Contractor shall be in compliance with all applicable grantor regulations/requirements, and additional requirements specified in this document. lt shall be the awarded Cjntractor's responsibility to acquire and uiilize the necessary manuals and guidelines that apply to the work required to complete this project. ln general, 1) The contractor (including all subcontractors) must insert these contract provisions in each lower tier contracts ( e.g. subcontract or sub-agreement); 2) The contractor (or'sulcontractor) must incorporate the applicable requirements of these contract provisions by reference for work done under any purchase orders, rental agreements and other agreements for supplies or services; 3) The prime iontractor is reifonsible for compliance with these contract provisions by any subcontractor, lower-tier subcontractor or service provider. FCP.I EXHIBIT A FEDEML CONTMCT PROVISIONS FEDERAL CONTRACT PROVISIONS 1. Conflict of tnterest - This ContractMork Order is subject to chapter 112, F.S. The vendor shall disclose the name of any officer, director, employee, or other agent who is also an employee of the State. Grantee shall also discl6se the name of any State employee who owns, directly or indirectly, more than a five percent (5%) interest in the Contractor's company or its affiliates. 2. Discriminatory Vendors - (1) No person, on the grounds of race, creed, color, religion, national origin, age, gender, oi disability, shall be excluded from participation in; be denied the proceeds or Ueietits 5t; oi Ue otherwise subj6cted to discrimination in performance during the term of the contract. (2) Contractor shall disclose if they appear on the discriminatory vendor list. An entity or affiliate placed on the discriminatory vendor list pursuant to section 287.134, F.S. may not: 1) Submit a bid on an agreement to provide any gbods or services to a public entity; 2) Submit a bid on an agreement with a public entity forthe construction or repair of a public building or public work; 3)Submit bids on leases of real property to a public entity; or 4) Be awarded or perform work as a consultant under an agreement with any public entity; or transact business with any public entity. 3. Lobbying - No funds received pursuant to this Agreement may be expended.for lobbying the Federal or Stitelegislature, the judicial branch, or a federal or state agency. The bidder or offeror certifies by signing and submitting tnis UiO or proposal, to the best of his or her knowledge and belief, that: (1) No felerit aplropriated fundi have been paid or will be paid, by or on behalf of the Bidder or Offeror, io'"ny person foi influencing or attempting to ihfluence an officer or employee of_an agency, a Member of Congress, an officer or em[loyee of Congress, or an employee of a Member of Congress in connection with-the awarding of any f'eO6rat contraCt, the making of any Federal grant, the making of any Federal loan, the enteriig into of any cooperative agreement, and the extension, continuation, renewal, amendment, or m-odification of any Federal contract, grant, loan, or cooperative agreement. (2) lf any funds other than Federal appropriaied funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or emptoyeb oi Congress, or an employee of i Member of Congress in connection with this Federal contratt, grant, loln, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLLi "Disclosure Form to neport Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awirds at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure 4. Record Retention - A. The contractor shall maintain and retain sufficient records demonstrating its compliance with the terms of the Agreement for a period of at least five (5) years after final payment is made and shall allow the County, the State, or its authorized representatives access to such records for audit purposes upon request. B. ln the event of litigation or settlement of claims arising from the performance of ttiis contiact, in which case contractor agrees 1o maintain same until the County, the fefr4n Administrator, the Comptroller General of the United States, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related to the litigation or settlement of claims 5. Diversity - Atl contracting and subcontracting opportunities afforded by this solicitation/contract embrace diversity enthusiasticatty. tne award of subcontracts should reflect the full diversity of the citizens of the State ot Florida. Firms qualifying under this solicitation are encouraged to submit FCP-2 EXHIBIT A FEDEML CONTMCT PROVISIONS bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bid specificition. These requirements apply to all bidders/offerors, including those who qualify as a Minority Business vendor. A list 6f minority own6d firms that could be offered subcontracting opportunities may be obtained by contacting the Office of Supplier Diversity at (850) 487-0915. 6. Applicable Laws - The contractor shall comply with all applicable federal, state and local rules and regulations in providing services to the County. The contractor acknowledges that this requirement includei, but is noi timited to, compliance with all applicable federal, state and local health and safety rules and regulations and that FEMA financial assistance may be used to fund the contract. As such, the contractor viitt compty will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. 7. Administrative, Contractual, or Legal Remedies - Unless otherwise provided in this contract, all claims, counter-claims, disputes and other matters in question between the local government and the contractor, arising out of or relating to this contract, or the breach of it, will be Iecided by arbitration, if the parties mutually agree, or in a Florida court of competent jurisdiction. 8. Termination for Cause and for Gonvenience - This contract may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfill its obligations un-Oerinis contract inrougn no fault of the terminating party, provided that no termination ma/Oe effected unless the other party is given: (a) Not less than ten (10) calendar days written notice (deiivered by certified mail, return receiptlequested) of intent to terminate; and (b) An opportunity for consultation with the terminating party prior to termination' This contract may be terminated in whole or in part in writing by the local government for its convenience, provided that the other party is afforded the same notice and consultation opportunity specified in I (a) above. lf termination foi default is effected by the local government, an equitable adjustment in ihe price for this contract shall be made, but no amount shall be allowed for anticipated pr6nt on unperformed services or other work, and any payment due to the contractor at the time of iermination may be adjusted to cover any additional costs to the local government because of the contractor's default. lf termination for convenience is effected by the local government, the equitable adjustment shall include a reasonable profit for services or other work performed for which profit has not already been included in an invoice. For any termination, the equitable adjustment shall provide for payment to the contractor for services renderbd and expenses incurred prior to receipt of the notice of intent to terminate, in addition to termination settlement costs reasonably incurred by the contractor relating to commitments (e.g., suppliers, subcontractors) which had become firm prior to receipt of the notice of intent to terminate. Upon receipt of a termination action under paragraphs (a) or (b) above, the contractor shall promptly discontinue' all affected work (unless the notice tirects otherwise) and deliver or otherwise make available to the local government all data, drawings, reports specifications, summaries and other such information, as may-have been accumulated Uy tne contractor in performing this contract, whether completed or in process. g. Patents and Data - No reports, maps, or other documents produced in whole or in part under this contract shall be the subject of an'application for copyright by or on behalf of the contractor' The grantor agency and the grantee shall posses's all rights to invention or discovery, as well as rights in data which may arise as a result of the contractor's services. 10. Clean Air Act and FederalWater Pollution Control Act - (1)The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 FCP-3 EXHIBIT A FEDEML CONTRACT PROVISIONS U.S.C. S 74Ol ef seg. (2) The contractor agrees to comply with all applicable st1lqrds, orders or regulatio-ns issued puriudni to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et se? (S) The contractor agrees to report each violation to the County and understands and agrees that theCduhty will, in turn, refort each violation as required to assure notification to the Federal Emergency Managemlnt Agency, anb the appropriate Environmental Protection Agency Regional-Office. (4) The contraitor agrels to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FEMA. 11. Suspension and Debarment (1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 1g0 anO 2 C.f.n. pt. 3000. As such the contractor is required to verify_tl'?!n9n.e gf^tlte.contractor, its irincipats (defined at 2 C.F.R. S 180.995), or its affiliates (defined at 2 C.F.R. S 180.905) are excluded iOenneO ai Z C.f .n. S 1BO.94O)-or disquaiified (defined a! ? 9.F.T. S 180.935). (2) The contractor must iompty with 2 C.F.R.-pt. t gO, subpart i and 2 C.F.R. pt. 3000, subpart C and must include a requirement to cdnipfy with these regulations in any lower tier covered transaction it enters into. (3) This certification is a materiit representation of fact relied upon by the County. lf it is later determined that the contractor did not comply *itn Z C.f.n. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpartC, in addition to remedies available io the Florida Department of Emergency Management, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer igr"es to compty with the r6quirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C w-nite tnis offer'is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to iiclude a provision re(uiring such compliance in its lower tier covered transactions.' (5) The-Contractor's debarment and suspension status will be validated by the County at the System for Award Management at wrrvw..sar{iqov and the State of Florida at h*U:i{dmq.".$ytlfiri*a,pom,/b,1],$l(**S{Sper*tionslstqJeJourch.asinrr/ vend,or i$"f$rmalio0. 12. Reporting - The contractor will provide any information required to comply with the grantor agency requiremJnts and regulations pertaining to reporting. lt is important that the contractor is aware of th-e reilortihg requirements -ot tne C6unty, aJ tne Federal or State granting agency may require the contractor to'provide certain information, documentation, and other reporting in order to satisfy reporting requirements to the granting agency. 13. Access to Records - (1) The contractor agrees to provide the County, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives.access to any books, documents, papers, and records of the Contrictor which are directly pellne{ to. this contract for tn" purpor"s of making audits, examinations, excerpts, and transcriptions. (2) The Contractor agrees to p"r.it any of the fore-going parties to reproduce by any means whatsoever or to copy excerpts and iranscripti6ns as reasoiabti rieeded. (3) The contraitor agrees to provide the FEMA Administrator or his authorized representatives; access to construction or oiher work sites pertaining to the work being completed under the contract." pursuant to Section 20.055(5), F.S., the contractor will cooperate with the State of Florida's lnspector General in any investigation, audit, inspection, review, or hearing. 14. Energy Efficiency Standards - The contractor agrees to comply with mandatory standards and policies relatii! to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. 15. DHS Seal, Logo, and Flags - "The contractor shall not use the DHS seal(s), logos, c-rests, or reproductions of flags o-r liXenesseJof DHS agency officials without specific FEMA pre- approval." 16, No Obligation by Federal Government - The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. FCP.4 EXHIBIT A FEDERAL CONTRACT PROVISIONS 17. Program Fraud and False or Fraudulent Statements or Related Acts - The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract." 18. Recovered Materials - (1) ln the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA designated items unless the product cannot be acquired (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii)At a reasonable price. (2) lnformation about this requirement is available at EPA's Comprehensive Procurement Guidelines website, http://www.epa.qov/cpg/. The list of EPA-designate items is available at http://www.epa.qov/coq/products. htm. 19. Discriminatorv Vendors List: ln accordance with Section 287 .134, Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 20. lnspector General Cooperation: The Parties agree to comply with Section 20.055(5), Florida Statutes, for the inspector general to have access to any records, data and other information deemed necessary to carry out his or her duties and incorporate into all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes. FCP-5 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES GRANT CERTIFICATIONS AND ASSURANCES THE FOLLOWNG DOCUMENTS NEED TO BE RETURNED WITH SOLICIATION DOCUMENTS 1. Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions2. Certification regarding Lobbying 3. Conflict of lnterest 4. Anticipated DBE, MM/BE oTVETEMN Participation Statement 5. Opportunity List for Commodities and Contractual Services and Professional Consultant Services 6. Acknowledgement of Grant Terms and Conditions GCA-1 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primarv Covered Transactions (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment' ' rendered against them ior commission of fraud or a criminal offense in connection with obtaining, attempting [o obtain, or performing a public (Federal, State or local) transaction or contract under a publii transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, iorgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (F_ederal,' ' State or'local) with commission of any of the offens'es enumerated in paragraph (l)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Name Project Name Title Project Number Firm Tax lD Number DUNS Number Street Address, City, State, Zip Signature GCA-2 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regard ing Lobbyi ng The undersigned (Vendor/ Contractor) certifies, to the best of his or her knowledge and belief, that: (1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of the Legislature, an officer or employee of the judicial branch, or an employee of a State agency in connection with the awarding of any State contract, the making of any State grant, the making of any State loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any State contract, grant, loan, or cooperative agreement. (2) No grantee, nor its persons or affiliates, may employ any person or organization with funds received pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State agency. The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the cost for advertising, including production costs; postage; entertainment; and telephone and telegraph; and association dues. The provisions of this paragraph supplement the provisions of section 11.062, Florida Statutes, which is incorporated by reference into this solicitation, purchase order or contract. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The Vendor/Contractor,certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. ln addition, the Contractor understands and agrees that the provisions of 1'1.062, Florida Statutes., apply to this certification and disclosure, if any. Name of Authorized Official Signature of Vendor/Contractor's Authorized Official Date Tifle GCA-3 EXHIBIT B GRANT CERTIFICATIONS AND ASSUMNCES COLLIER COUNTY Conflict of I nterest Certification Collier County Solicitation No. l,,herebycertifythattothebestofmyknowledge,neitherl nor my spouse, dependent child, general partner, or any organization for which I am serving as an officer, director, trustee, general partner or employee, or any person or organization with whom I am negotiating or have an arrangement concerning prospective employment has a financial interest in this matter. I further certify to the best of my knowledge that this matter will not affect the financial interests of any member of my household. Also, to the best of my knowledge, no member of my household; no relative with whom I have a close relationship; no one with whom my spouse, parent or dependent child has or seeks employment; and no organization with which I am seeking a business relationship nor which I now serve actively or have served within the last year are parties or represent a party to the matter. I also acknowledge my responsibility to disclose the acquisition of any financial or personal interest as described above that would be affected by the matter, and to disclose any interest I, or anyone noted above, has in any person or organization that does become involved in, or is affected at a later date by, the conduct of this matter. Name Signature Position Date Privacv Act Statement Title I of the Ethics in Government Act of 1978 (5 U.S.C. App.), Executive Order 12674 and 5 CFR Part 2634, Subpart I require the reporting of this information. The primary use of the information on this form is for review by officials of The Justice Department to determine compliance with applicable federal conflict of interest laws and regulations. Additional disclosures of the information on this report may be made: (1) to a federal, state or local law enforcement agency if the Justice Department becomes aware of a violation or potential violation of law or regulations; (2) to a court or party in a court or federal administrative proceeding if the government is a party or in order to comply with a judge-issued subpoena; (3) to a source when necessary to obtain information relevant to a conflict of interest investigation or decision; (4) to the National Archives and Records Administration or the General Services Administration in records management inspections; (5) to the Office of Management and Budget during legislative coordination on private relief legislation; and (6) in response to a request for discovery or for the appearance of a witness in a judicial or administrative proceeding, if the information is relevant to the subject matter. This confidential certification will not be disclosed to any requesting person unless authorized by law. See also the OGE/GOW-2 executive branch-wide Privacy Act system of records. GCA-4 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES TOTLIER (OUNTY ANTITIPATED DIsADVANTAGEO" MINORITY, WOMEiI OR VTTERAN PARTI(IPATIDN ITATEMTNT ;tBtuJ trill be verii+d. UnvetiiaHs st3tures wtll require *e PB t",tE to €ith€r prc{lde a reli.'{d ltatemeat or proside seure documentation thst ya liditer a itiltu$. A. rHIME VEI{ BO nlf:OilTRACTOR INFOft [itATtON FgIME HAlelf PEI}.'!E FEiD ftUhTBEP cottTit-&cT DoLLi.R &l}r0ul!{T 5 TtlE TRlt lE,: r10fi ,0r.{iRTtftEA Di53-ScLlrat6E0. h!rl'i6glTt 8n fiOi,Eti AUsifi t5! fllTERp*,5E7 iBB?lnBLrfiEE1 OR it!'vt t 5rt'lAtl O15,"0'{AI1:TA6ED lutktSt 3A c=FTtf rcITr0tr FEotd THa 5r,1aLL au5tNE55 dDri,1t11-tltATl0t{' A rI rllf, E Ars,&,8LtD VETTnA!i ? {:ETEflir.l Y. l,l DEET Y I.I MEE? Y Ii I+'BE?n 508 &A? 1' r,l 5 TflE N-CTIVIT/ OF THI5 COBiTRA{T..,, coI.l5rRU(TloN 7 t it COIISTJLTAT OI,I? ? N OTHEE? f T,I lS 'IHi9 3UE',,!l95rot{ A REdl5loti:TN f Y'Er, EEvl SlOf{ tSutel EEB B, lF PRIME HAS SITBCOHTRACTSR OR SUPPuEfi WHO t5 A OTSAOVANTAGEO MtHORtTy, WOMEN€WNED, SMATL BT'SINESS CO$'TTfthI OR SERVICE DISABt"ED VETEft.AN, PftIME IS TO COHIPLETE THIS HEXT SECTION DSE M,/wEt VETENAfi 5UA(OiITNACTOR Oft SUPPIIER tTAMf TYPt OF WOff( OE gFtCiALTY ETHNrcTTY C&$E {5€€ Betotsl 9U8/SUPPLIEE &O{IAR AMOU'{I ?E*C€'{T OF €ONTft.ACT 00tta*s TOTATS fi. SE{nOr'I TO 8E COMFLE?ES $Y rRIMt VEIiIBflfiffAUTRA{TSB hrAME Ar qrBnilTTtf DAIE TITLE OF 5U.8MrrTEE EMAIL ADDftE55 Of PRIMT tSUBMITTEB'I Ttlf FHoruE rduMBt*;$( !,ruMtsEx rhE inra{rnation is usEd to tra(k aDd rspart antiEipated DBE 6r trq8E Farticipaticn lr fsderall}-fundrd co*tr3cts. ?tle ar}tidpdBd DgE or hl EE amou|* i5 voiuntaFr' and \yrll oot b*{ome gart od the castri<tual t+rm5. ThiJ f@rm nrilrt b€ iuh{nftsd at tirT?€ of relpor{se te l so,kiEtion. d and * hrn a^"varded i countt €onlrrEt, the prime isill b€ lshed lo update th* inr8rma'tian lor lhe Errr* c6fi*1iaffie *les. rIHfinil$CiEElG Slark &rruriirt a.r. tli!eni. ,!rcri.i.HA t{rtire &mrirs fda tukoalt. Aslan,l.m€ri(er 5An Ari8rFtlacifc AflPfkar APT t*ffi-L{ineii, tJdfi.r t{lrw 6n r€r: ,R6 Ef afs/ 0*l€r Ero{rD l}rter o B. SECTIO}I TO BE TSMPLETEB BY COTIITS {OUNTY 0,f $a*]li'r E r.J't lE al"'t E &E.C,trT pPOG Pnt't ltoaiTRAa, qC{EPITD 6Y:OgTE GCA-5 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES r:11.L l:Yt : 1..., I t : !: i;r ;Y ( art.tF' LJ.il t : E l') i ",. po orruRru$rry Llsr FoB cGMMostTlES AruB co:ruTRAcTuAl SERvlcEs AI{D TROTE$IO}IAL COI{SULTAI,IT SERVI(Es lt ti nri€ @lrrf rlf (!l?lar couflfy tfiat 6usraesie, snd ndeority uerdor5, er d€fflr6d in it!€ &od* cf, F€d€fir+ Fiordi Ststutss [F51. rnu-<r llsre ,eiih federg,i aQdfat sfo?s aront erersasnce. Pft nte CofllraatorlF?im€ Consutta*t: address ad Plrn* l{umberi Pro€grEfl?ent !*l.Jmbe{-ladrertis+l$€tE Htmlb€r: rhe list belor,{r E srnended to be r listitE sl firms tha erE, or attexptirg to, FrticiFate er tt}e projea numbered rE$i€. Tl€ list mun inrluds the 6rm bildisg sr quotiq es pri,!i€. as iv€ll as lubs and ruFdiers q.,oting far panicipatio'.L Prime coitta(to.5 a rd consultafits rrusl provide rdormation for Numbers l" t, 1, .rd 4, ard, should prov'rde ea9 i,rformatio.l th€y hEceior Humb€B 5, 6, r, and 8. ThiJ fDim mutt be subr8ittrd l{ith ttle kd pxkiBa. 1" Fed€rll Tar lDt*umbsr l. Film l,,lame: l. Pho{l€F}u&ter: 4. adreij 5. YeEr firm enablish€d .E DEf t'lo{r-OEE 5r&cs|ltractor Subm{i5ultafil 8" Annual 6roi5 *cceipts LdJithrnrlfilllion Bet iEen 5 1-5 nrillicn Betvr'een 5 5-10 mi{iiafl EetYre€n $ 1+15 mil1io.r tr,lore thil! I 15 mi}lion 1. Federal Tar l$r+umbet 3. rirn:r nrme: 3. Fhofle trur*:ber: 3. gddr€s3 5. Y€€r t*m e$ablish€d 'E oBf N0(1-gBE 5{&coBtrisor 5uhcpncuitant 8.. Ann{ral Gross *€€€*Pts [r-essthan5rmdkon l_[eeue*n t 1-5 ffilli,]tr I lnetzeen t s-ro rullim I lset'axn g 1G15 md'licfi l_[taore then 3 15 mitlio* 1. Fe#raltax lS *urnbel l. Firnl Heffie. 3. Fhofle lSurflbsr; 4. Addt€lt 5. Yenr F*m Esteblb:Ed 8" AnnlEl Gross n€ceiPts Etrssthsri5lmiliion !_laenr,een i l-5 m*llio.l I Iaet*een s 5-1o millio{r I Iaet**n I 10-15 milliofl !_[t,tore than 5 15 mBlbn 'E OEE Nofl-DEe 5r*csritri€tot 5uhsruu:lt3rii l. Federal Tex lD ?*umbsr l. Firm Nin'!E: 3. Phofie iaur,lber: &- addrEse 'E D8f Ncrr'OEE 5uA€6$tra<tea gut,@nruilrm 8- annl]3l 6roi5 *€ceipt! LeisthBnSlffglion Bet feen 5 t-5 millic{r 6ett een , 5-1O rilillio.r Bet&een , l+15 tfiillisfl M6rr thsr, 15 malb& 5. Ye8r rum ErtablislEd (JLA. b EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Acknowledgement of Terms, Conditions and Grant Clauses Flow Down of Terms and Conditions from the Grant Agreement Subcontracts: lf the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be available to the Department for review and approval. The vendor agrees to include in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly report the subcontractor's progress in performing its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat. Certification On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identified in this solicitation document(s). Vendor/Contractor Name Date Authorized Signature Address Solicitation/Contract # GCA-7 Admin istratr"-e S ervices Depaff neilt Pro6urerrerl Svricet L1 i'"'itrrt Memorandum Email: brendabrilhart@colliergov.net Telephone: (239) 252-8446 FAX:(239) 2s2-6697 ADDENDUM 1 Date: From: To: August 4,2017 Brenda Brilhart, Procurement Strategist Interested Bidders Subject: Addendum # I RFP l7-7116 - Disaster Recovery Consulting Services The following clarifications are issued as an addendum identifiing the following change (s) for the referenced solicitation: Q: Will office space be provided to the selected contractor? Collier County can make o'break-out room" space available for up to l0 individuals at the Emergency Operations Center without charge for a period not to exceed 60 days. Will office equipment and support be available? A: Cottier County can provide wireless internet connectivity, and 5 landline phones in the Emergency Operations Center without charge for a period nol lo exceed 60 days. Compulers will not be available. Color and Black and white prinling, copying und color maps will be charged al the prevailing rate per copy of the County's leased copier equipment per page charge - payable net thirty (30) days. Q: Page 35, #l I . How often would the vendor require coordination meetings? A: It is Coltier County Emergency Monagement's desire thqt the vendor meet in March and July of each year jointly with atl consorlium members to review, evaluate and train on current snd best practices as it relales to assembly und nuances of FEMA Proiect Worksheet dato needs, current FEMA policies and concerns, ond olher topics of interesl. A two (2) business doy format is suggested at each visit in March and July whereby a joint half day session could occur for mutual concerns of all consorlium members and the remaining 1.5 day would be availablefor each consorlium member to huve one on one meetings. 3. Q: Has the Consortium and/or county identified standard positions in order to compare rates with other vendors, i.e., Project Manager, Public Assistance Coordinator, Insurance Specialist, Environmental Engineer, Administrative, etc. If so, please provide. A: Collier County has not identiJied standord positions as this is a new effurt by the Co unty. 4. Q: Will the selected vendor mobilize to the Collier County EOC during disaster operations to begin planning for recovery operations? A: The County would reserve the right receive a quote and issue a lssk order to deploy before landfall if feasible or immediately following landfall at its disuetion. l. 2. 5. Q: Will the selected firm conduct an assessment of existing PA recovery documents, i.e., plans, procedures, guidance? A: If the County chooses to have aJirm review existing recovery documents or intervene in pending FEMA PIY activity, including the current Fire Management Assistance Grant the County would request a quotefor such services and issue a purchase order or tosk orderfor such work. There are no requiremenls lo have lhe vendor(s) review current work at lhe present time without charge, It is assumed that the vendor(s) would like to meet with consorlium members to discuss in general terms what recovery business processes are presently in place so afashstart can be iniliated at the next emergency event, Such sssessment ofthe current business processesfor the consortium would be at no-charge. 6. Q: Clarifu what information is sought in the requirement to "describe contacts and relationships with your other clients and interaction with FEMA and state agencies". Page 6, Tab II, bullet seven. A: Collier County and its consorlium members expressed concern that a large hurricane event would stretch the capabilities of moslJirms if they had multiple awards within the impacted region, thercby delaying services and expertise to Collier County and lhe consortium members, Demonstrolion that Cottier County and lhe Consortium members would be a high priority clienl is preferred. 7. Q: Please define "lead project staff'. Is this the primary point of contact or any staff with supervisory responsibility or some other standard? Page 6, Tab III, bullet two? A: Collier County and the Consortium members us individual governmental units would be tosking and paying individually for services. Each governmental unit could assign a supervisory level staff liaison to address each proiect worksheel or related effort. Has the Selection Committee been identified? Yes If so, does it include members of the "Consortium"? Yes If so, which ones? A: Currently, the members severing are from lhe City of Marco, Naples Airport Authority, Collier Mosquito Control Districl and Collier County Public Schools, Q: Will a designated Selection Committee member contact proposer's references? A: Typically our Procuremenl Services staff will contact references. Q: What is the county's definition of a "large disaster"? Page 5, Tab II, bullet four. A: Il is our general experience thsl b'e susloin subslanlial residential and commercial struclural damage and experience a storm surge grealer than 7ft or winds al or near Category 3. Is the "Consortium" a formal quasi-governmental entity with an independent board as defined by Florida Statues, Section 163.01 or is it an informal intralocal agreement? If it is a formal agreement could you provide a copy of the agreement filed with the County Clerk's office? Page 4, "Brief Description of Purchase" A: It is an informal agreement, ond requires each individual agency/municipality to negotiate and execule contracts with the awardedtirms. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. 8. 9. 10. I l. EXHIBIT C - CONSULTANT'S PROPOSAL (Also attached hereto following this page) Page 13 ofl3 *'17-7116 & Disaster Recovery Consulting Services .a\ Disasters, Stretegies and ldeas Group, *" ,-r'*J TAB I TAB 2 TAB 3 TAB 4 TAB 5 TAB 6 TAB 7 TAB 8 EXHIBIT C - Consultant's ProPosal TABLE OF CONTENTS COVER IETTEN/MANAGEMENT SUM MARY FrRM QUALIFICATIONS SPECIALIZ;ED EXPERTISE OF TEAM MEMBERS TECHNICAL APPROACH COST OF SERVICES TO THE COUNTY REFERENCES ACCEPTANCE OF CON DITIONS REQUIRED FORMS 3 6 t5 21 30 32 55 36 covER LETTER/unuacEM ENT suM MARV Brenda Brilhart Procurement Strategist Collier County Administrative Services Department Procurement Services Division j299 Tamiami Trail East Naples, Florida 54ltz Re: Collier County Disaster Consulting Services #RFP 17-7116 August 16,2or7 Dear Ms. Brilhart: Disaster, Strategies, and Ideas Group, LLC (DSI)is excited and most appreciative of the opportunity to submit this response to your Request for Proposal ("RFP") to provide Disaster Recovery Consulting Services to the Collier County Recovery Consortium, comprised of the Collier County Board of County Commissioners, Collier County Sheriff's Office, Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island. DSI's well qualified and experienced team can provide Collier Countywith public adjusting services, technical administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project assessment, and Federal Procurement reguirements review. Since its creation in zoo3, DSI has flourished and grown by abiding by its simple underlying philosophy: Listen first, then act. DSI does not believe in "cookie-cutter" solutions or "one-size-fits-all" services. In its recruitment and retention of team members, DSI values creativity, critical thinking, and customer service as much as it values experience, education, and training in the fields of Emergency Management, Financial Management, and Public Administration. DSI has successfully assembled a team who are not only experts in their professional fields, but have the skills and are committed to the company's philosophy of delivering customized solutions and services based on our clients'unique needs. We are confident that our Public Assistance Team can leverage effective practices strengthened by broad experience to assist the Consortium with obtaining all eligible funding from the Federal Emergency Management Agency's Public Assistance (PA) Grant Program and to monitor and complywith the associated legal and regulatory requirements. Enclosed you will find our background, management plan, approach, credentials and other information in response to the RFP. This response to your RFP highlights the advantages of using DSI to assist Collier County with the recovery program process including: Our professionals have managed disaster recoverywork in numerous FEMA Regions, the states of Florida and North Carolina, and hundreds of counties, municipalities, special districts, and non-profits, including Collier County and its Consortium partners. Working under contract for FDEM, DSI employees logged 2,763 hours developing and managing debris clearance, emergency protective measures, public utilities, public buildings, and recreational facilities restoration reimbursement projects for Collier County and the other members of the Consortium during the recovery from Tropical Storm Debby and Hurricane Isaac. Our team includes local experienced disaster recovery experts who have formerlyworked for FEMA, the Florida Division of Emergency Management's Bureau of Recovery, local government emergency management agencies, and the private sector. Our professionals are well versed in the Stafford Act provisions, related laws and its implementation of regulations (aa CFR and z CFR zoo), related to Public Assistance, Hazard Mitigation Grant Programs, and Alternative Procedures. r Our team understands the difficulty, and urgency, of managing recovery fund* while managing compliance with state and federal regulations. Since 2orr DSI has closed out over z,ooo Florida proiects worth just over $l,3oo,ooo,ooo. > During the six declared disasters in Florida since zorr, DSI has written 3,454 FEMA project worksheets for 498 different Sub-recipients worth an estimated $39r,ooo,ooo. > We bring a Florida based multidisciplinary team approach with a current aod fresh perspective from working with our existing clients on many of the high-profile issues related to Hurricanes Hermine and Matthew. Being Florida based, our team can mobilizewithin z4 hours of a notification from Collier County and/or any Consortium member. If you have additional questions or need more information, please contact our Chief Operating Officeq Tony Ettore at 85o-385-4ol3 or at tony@dsideas.com. Again, thank you for this oppo*unity to provide our proposal to serve Collier County and the Consortium. Respectfully, Linda Berry President /A\ Disasters, Strategies, & Ideas Group, LLC fr*v t ;H:,'"T::i!!:1.:i,,Y,s u ite D FtRM QUALIFICATIONS COMPANY HISTORY I\ND BUSINESS ABILITY Disasters, Strategies, and Ideas Group, LLC (DSI) is a full-service emergency management and homeland security consulting firm based in Tallahassee, Florida. DSI specializes in the development of custom solutions and services to best meet the unique needs and requirements of its clients. Since its creation in zoo3, by the former Director of Emergency Management for the states of North Carolina and Florida and current Chief Executive Officer Joseph F. Myers, DSI has assisted hundreds of state and local government clients, of all sizes, attain and exceed their program management, community and first responder preparedness, emergency response, and disaster recovery goals. DSI is a certified woman-owned small business that leverages its small size with its highly experienced and educated staff to ensure its clients receive the greatest value for their investment. Since zoo8, DSI has been considered a pioneer and national leader in the management of FEMA disaster recovery grants, including the Public Assistance Program. DSI stands out from other service providers in the emergency management field in manyways, but no factor maybe greater than DSI's focus on the provision of quality and innovative recovery services. Unlike its peers, DSI has been specifically built and organized to manage disaster recovery grant programs. DSI's cadre of experienced Public Assistance managers and efficient internal management structure has brought incredible value and quality to its local government and non-profit clients throughout the Southeast. In its prioritization on quality disaster recovery management services, DSI has been recognized for many of its achievements in progressing the field, including: The development and implementation of significant infrastructure changes within the Recovery Bureau of the state of Florida's Division of Emergency Management (FDEM) resulting in the overhaul of FDEM's Public Assistance project closeout and direct administrative cost management system. The implemented changes resulted in significant savings and efficiencies within the Division and, in April zolg, DSI was awarded the Governor's Cost Savings Award for its innovative and impactful solutions in this project. Pioneering the negotiation and incorporation of performance benchmarks with financial consequences into contracts for professional disaster recovery grant management services. DSI has routinely met, and often exceeded, its clients' performance benchmarks. Building exceptional relationships with FEMA regional and national staff resulting in unparalleled trust and access. DSI is the only firm within the eastern United States allowed by FEMA to write projects directly into FEMA s project management and tracking system, EMMIE. DSI CAPABILITIES FOR THE CONSORTIUM Over the past r6 years, Collier County and its Consortium partners have been included in to Presidential Major Disaster Declarations resulting in 468 recovery projects and nearly $83 million in obligated federal disaster relief funds. The path to financial recovery for the members of the Consortium has, in some cases, been difficult, at times enduring millions of dollars in de-obligations and state and federal audits necessitating participation in the lengthy and frustrating appeals process. The members of the Consortium, and their residents, deserve a disaster recovery consultant that is completely capable of managing all facets of the state and federal disaster recovery programs. As the Consortium's evaluators will see in further detail throughout the response to this RFR DSI possesses all the capabilities of the ideal disaster recovery consultant being sought by the Consortium. Highlights of DSI's capabilities relevant to the requirements of this RFP are included below and discussed in greater detail throughout this response. DSI IS A RECOCNIZED LEADER IN THE MANACEMENT OF FEMA'S PUBLIC ASSISTANCE CRANT PROCRAM, AS WELL AS AN EXPERIENCED MANACER OF THE FEDER,AL HICHWAY ADMINISTRATION'S EM ERCENCY RESPONSE (FHWA-ER) AND FEMA'S FIRE MANACEMENT ASSISTANCE CRANT PROCRAM (FMAC) Since zorr, DSI has managed and/or closed-out over 5,ooo FEMA project worksheets and recovered more than $r.Z billion for nearly 5oo Florida sub-recipients. Included in these project development totals, DSI staff have managed 258 debris collection and monitoring projects as well as 33 beach restoration projects with recovered costs totaling $48 million [$zz million and $26 million respectively]. Clearly, as the current FEMA project closeout manager for the state of Florida, DSI has the experienced staff and proven Processes in place to efficiently and quickly develop and closeout the Consortium's projects. DSI's recovery staff have thousands of hours of experience and training in the management of the FHWA-ER and FMAG grant programs. Since 2or5, DSI has been the disaster recovery consultant for the Florida Department of Transportation and has filled vital roles in the management of the program and the training of FDOT staff regarding the policies and guidelines of the FHWA-ER. DSI's recovery staff have also worked at least 7 separate FMAG declarations in either Texas or Florida. DSI IS EXPERIENCED IN MANACINC LARCE SCALE DISASTERS AND DEPLOYMENTS As the sole disaster recovery management consultant for the Florida Division of Emergency Management, DSI has deployed and managed staff assisting hundreds of sub-recipients throughout the state for every Presidential Major Disaster Declaration in the State since zott. DSI's largest deployment involved Jo staff for Tropical Storm Debby and 45 for DR-4r77 (Pensacola Flooding). The staff included a mix of project specialists, Public Assistance Coordinators, and other technical and supervisory staff. DSI assisted r4o Applicants develop r,233 PWs after Debby and 63 Applicants develop r,oz7 projects after Dr-4t77.In its service to the state of Florida since zolr in response to 6 separate declared disasters, DSI's average deployment has involved 44 staff developing and managing 57S proiects for 8g sub-recipients. Certainly this should demonstrate DSI's uncompromising attention to the highest standards of professionalism and capabilities and our commitment to consistent high-quality results for all Sub-recipients served. Indeed, during the recovery from Tropical Storm Debby and Hurricane Isaac, 39 DSI project specialists, Public Assistance Coordinators, closeout specialists, and supervisors logged over 2,763 hours developing, managing, and closing debris clearance, emergency protective measures, public utility, and public facility, including recreational facilities, repair and restoration projects for Collier County and its Consortium partners. DSI IS BUILT TO SUPPORT ITS CLIENTS THROUCHOUT ALL PHASES OF DISASTER RECOVERY WITH INDUSTRY EXPERTS DSI has thoughtfully built its team to ensure that its clients never have to fear suffering gaps in the excellent services they expect. From pre-event assessments of critical policies and documentation procedures to damage assessment and project worksheet development to closeouts and appeals, DSI has staff with the experience and knowledge necessary to ensure the highest quality service to the client. DSI's capable staff includes former long-term FEMA planning and recovery officials, former State Emergency Management Directors, former state Public Assistance managers, a former Chief Legal Counsel to FDEM, public adjusters, and a former local Florida Emergency Management Director and County Administrator. This team will ensure that all of the Consortium's pre- and post-event needs are met with the highest professional standards. DSI IS AN INDUSTRY LEADER IN THE CAPTURE AND SUCCESSFUL REIMBURSEMENT OF DIRECT ADMINISTRATIVE COSTS (DAC)ATTRIBUTED TO DSI'S AND ITS CLIENTS' DEVELOPMENT AND MANACEMENT OF ELICIBLE PRO]ECTS DSI has successfully developed and implemented a direct and indirect DAC cost monitoring, tracking, and billing system. DSI has developed 56r DAC proiects totaling over $zz million in reimbursements to FEMA, and will use this knowledge and experience to ensure that Collier County and its Consortium Partners are able to claim as much DAC as possible to minimize its financial exposure in the wake of any disaster. DSI IS PREPARED A.ND CA,PABLE TO FICHT FOR ITS CLIENTS Unfortunately, de-obligations and audits do occur and the process can be time-consuming, technical, and frustrating. DSI has found that the best way to combat these unfortunate events is to ensure that DSI's project specialists and Public Assistance coordinators are highly trained and experienced and are empowered to immediately confront any disagreements regarding eligibility or conformance to guidelines at the point of project development. DSI also employs a rigorous quality assurance and quality control process to all project worksheets to ensure compliance with state and federal standards and that all conflicts are resolved prior to the obligation of funds. Should a member of the Consortium still encounter a de-obligation or audit, then DSI will immediately assign its Chief Operating Officer and General Counsel, Tony Ettore, to manage the appeal or audit. Mr. Ettore formerly served as Chief Counsel to the Florida Division of Emergency Management and specializes in disaster recovery law and rule interpretation. Mr. Ettore has written and submitted close to 2oo first and second FEMA appeals on behalf of the State DEM and various sub-recipients, so if appealable issues arise for any Consortium member, DSI will be able to develop and process the appeal timelywithout the need to task a County Attorney or hire private counsel. We have developed the following company organizational chart that will be implemented as the Consortium's consultant. While the precise assignments for Consortium members mayvary, the professionals utilized by DSI will not. Disasters, Strategies & ldeas Public Assistance Program Coll ier County Consortium Operations organization Chart COLUER COUNTY MOSQU|IO DrsTnlcr DSI Toam L6der Patrick schellert PA Sp6ialirt Peter Lanneau PA DAC Program Spocialist olivia Lagergren-Schmidt Me6ghan Marx PA sp&ial Progr.m$ Flistorical Preseryation Environment Beachas Debris lniuranc€ Adjuster COLUER COUNTY SHENIFFS OFFICE OSI Teail Lcrdot Adam Snyder PA Spsi.list lEff Smith Public Araietanco Prcgram Oporstionr section chief K6vin Adkison CITYOT NAPLES DSI T6m L€ador Darryl Cox PA sp.ci.lkt Jerry Washington PA Proprrodre$ Prcjet! Dustin Hinkle Harold loyner David Crlsp PA Field opor.tlonr Joe ZgodziNki Amanda Cox Peggy Tuttle COLLIEN COUNTY scHooLs DSI T€m Leader l6anns D€vlln PA Spacialist Davld McMahill COLUER COUNTY DSI Tcam LordgF Kryin Adkison Joycs Watters PA sp*iallst Harold Watters. PE CITY OF UANCO ISLAND DSI Team L€ad6r Bob Stinebaugh PA sp€ci.list Ros Sib€rt CITY OF NAPLES AtnPon OSI Ysm L€der Kathy Moody PA Spectslist crant McFayden ovERALL QUAL! FICATIONS For the past r4 years, DSI has been regarded by its clients and its peers as a leader in the provision of innovative and effective disaster recovery consultant services. DSI is a leader in the federal grant management industry because of the leadership of its President and Owner Linda Berry and its Chief Executive Officer, and former state of North Carolina and Florida Emergency Management Director, |oseph F. Myers and their vision to create an organization built to complement its clients'capabilities and eliminate redundancies. This commitment to efficiency and expertise of service has allowed DSI to amass the very best, and most experienced, disaster recovery professionals and reduce its overhead resulting in efficient and cost-effective services to clients. Following this vision, DSI has been tremendously successful in maximizing reimbursements to affected communities. DSI's accomplishments include: r9 Presidential Major Disasters worked, including Hurricanes Katrina, Ivan, Rita, Charley, Isaac, andWilma 5,{94 Project Worksheets developed and managed 2,o39 projects closed-out More than $r,7oo,ooo,ooo in project worksheet reimbursements either developed or closed out for Florida jurisdictions $zz million in direct administrative costs reimbursed for DSI's and its clients'time and effort in administering the Public Assistance Program DSI's recovery team also possesses extensive experience and training in the specialized services being sought by Collier County and its Consortium Partners. Of the 263 disaster recovery projects approved and obligated, spanning ro major disaster declarations ,89%" of Collier County's total obligated funds ($53,o27,246.39) from the PA Program are attributed to tz projects. These tz projects include four funded from Category A - Debris Removal and the remaining eight funded from Category G - Recreational and Other, attributable to beach reconstruction and re-nourishment projects. Funds from Category B - Emergency Protective Measures account for nearly too%o, g8Yo, and 5+% of total federal obligated funds (since 2ooI) for the Collier County Sherriff's Office, the Collier County Mosquito Control District, and the City of Marco Island, respectively. Collier County Public Schools and the Naples Airport Authority historically derived Tg% and 6zYo, respectively, of obligated federal funds, over the same time span, from Category E - Public Facility restoration. Collier County also continues to be engaged in the appeals process, appealing initial decisions to de-obligate $9,r88,497 and $9,3t6,3o5.7I in beach re-nourishment costs in recovery from Tropical Storm Gabrielle and Hurricane Wilma, respectively. DSI's recovery team is fully capable and qualified to represent Collier County and the Consortium in these and all recovery issues. DSI's specific Florida experience includes: z18 Category A - Debris Removal proiects developed and managed for a total value of $zz,zgg,ooo 256 Category G - Recreational Facility permanent restoration projects developed and managed, including 33 beach re-nourishment projects obligated with a value of $48,ooo,ooo ($z6,ooo,ooo beaches) 57o Category B - Emergency Protective Measures proiects developed and managed with a total value of $58,ooo,ooo 364 Category E - Public Facilities permanent restoration projects developed and managed for a value of $67ooo,ooo I5o first and second appeals written seeking the recovering $I7,ooo,ooo in de-obligated funds And these numbers are only for our project development work on the front end of disasters and do not count our thousands of projects worth more than $r.3 billion that we have closed out in Florida. Throughout the years, clients have utilized DSI's skills and expertise to ensure that their policies and practices with regard to the disaster recovery process are efficient, effective, and compliant with federal grant program rules and guidelines. In the immediate aftermath of Tropical Storm Debby, the state of Florida engaged DSI to provide staff support in completing Preliminary Damage Assessments. In total, DSI committed a staff of 37 experienced disaster recovery professionals to complete and compile preliminary damage assessments in 4o counties. Florida was able to secure a Major Disaster Declaration due to the tireless and focused efforts of DSI's PDA professionals. DSI has also been asked by the state of Florida to conduct similar PDAs in the wake of Hurricane Isaac and flooding events in zotS and zor4. In zolI, DSI was engaged by FDEM to review and update the Division's policies and procedures related to FEMA project closeout. The result of the project streamlined the Division's approach and methodology for the management of project closeouts leading to a dramatic increase in the number of closeouts accomplished. DSI has also been employed by FDEM, FDOT, and multiple counties and municipalities to provide training to staff related to grant program compliant documentation creation, assembly, and maintenance. DSI is fortunate to include in its cadre of professionals two former State Emergency Management Directors, a former State Public Assistance Officers, a former State Emergency Management General Counsel, and a former Florida County Administrator and Emergency Management Director. These individuals, along with DSI's PA staff, have vast experience in assessing and drafting organizational policies and procedures to ensure compliance with program requirements. DSI's staff of disaster recovery professionals possess broad experience in the management of other federal disaster recovery programs and the provision of related professional services. The eligibility and documentation requirements for FEMA s Fire Management Assistance Grant (FMAG) Program are modeled after the requirements for FEMA s Public Assistance Grant Program. DSI's top Public Assistance Coordinators, Kevin Adkison, Jeanne Devlin, and Kathy Moody, have extensive experience reconciling mutual aid reimbursement for claimants on multiple FMAG events in the states of Florida and Texas. As the current disaster preparedness and recovery consultant for the Florida Department of Transportation, DSI has forged the relationships and gained the knowledge necessary to successfully manage the Federal Highway Administration's Emergency Relief Program. DSI counts many among its team, including Kevin Adkison, Darryl Cox, and feanne Devlin, with direct experience inspecting and processing the Detailed Damage Inspection Reports required by the program. DSI also retains on its staff a former FDOT engineer and contract managerwith directexperience with completing DDIRs and interpreting and following state and federal programmatic procedures and guidelines. The DSI team also includes Bob Stinebaugh, a licensed Public Adiuster who has saved Florida sub-recipients millions of dollars in FEMA reimbursements. As a former General Counsel to FDEM and a former County Administrator, DSI COO Tony Ettore and Senior Consultant Dustin Hinkel have years of experience managing municipal insurance claims and carriers and drafting solicitation materials to complywith local, state, and federal laws. In his tenure as County Administrator, Mr. Hinkel served on the Board of Trustees for the Florida Association of Counties Trust and participated in meetings of its Claims Committees where claims were evaluated and processed. FLORIDA EXPERIENCE DSI's unparalleled experience working on behalf of sub-recipients, large and small, in the state of Florida makes the firm uniquely qualified to serve Collier County and its Consortium Partners. As the sole disaster recovery consultant for the Florida Division of Emergency Management and the Florida Department of Transportation, DSI staff have been deployed to represent the state in its assistance of Sub-recipients in every Presidentially declared Major Disaster since zoo9. In total, at the request of its clients, DSI has deployed staff to assist 498 Sub-recipients throughout the state of Florida in response to six Presidential Major Disaster Declarations recovering more than $39o,ooo,ooo in eligible disaster response and recovery costs. In this capacity, DSI staff aided Florida's Sub-recipients in the coordination of official (Kickoff meetings, Scope of Work meetings, etc.) and unofficial meetings with FEMA, inspection and quantification of damages, Project Worksheet drafting, required supporting documentation research and assembly, troubleshooting and resolving issues of lack of documentation or program eligibility, quality assurance review for accuracy and program compliance, and final submission of Project Worksheets and supporting documentation. In the past eight years, no firm has been more instrumental or successful in recovering disaster response and recovery costs for Florida's communities than DSI. In addition to its excellent services in the field compiling and managing Project Worksheets and representing the state of Florida and its sub-recipients, DSI also has extensive, and unmatched, experience in managing and ensuring disaster recovery projects are closed out properly. In zolI, after assisting FDEM in the overhaul of its Recovery Bureau, DSI assumed all responsibility for the state of Florida's disaster recovery Project closeout program. To ensure that the state of Florida was receiving the highest productivity possible, DSI pioneered the incorporation of performance measures and productivity benchmarks into its professional services contract for closeouts. To this day, DSI continues to exceed all expectations and has never under-produced on its performance measures. Presently, DSI continues to make tremendous strides in project closeouts for the State of Florida. AII totaled, we have closed out 2,o39 projects for a total value exceeding $t'3 billion. 2,039;h3;E3i.' > $t.3 r,,,,o* )2 II I I I I I I I I I I I I I I I I I In its role as the state of Florida's sole disaster recovery consultant, DSI has had the honor of working alongside the emergency and administrative staff of Collier County and many of its Consortium Partners. During the recovery from Tropical Storm Debby and Hurricane Isaac, 59 DSI project specialists, Public Assistance Coordinators, closeout specialists, and supervisors logged oyer 2,763 hours developing and managing recovery projects. DSI staff have also assisted members of the Consortium for Hurricanes Charley, Frances, Ivan, ]eanne, Katrina and Isaac and Tropical Storm Bonnie. In total, DSI staff, working on behalf of the state of Florida, have assisted the Collier County Consortium recover over $25 million in local disaster response and recovery costs. From its broad experience on the national scale to its specific experience working in the state of Florida and alongside the members of the Collier County Consortium, DSI has the experience and qualifications necessary to be successful disaster recovery managers and advocates for the Consortium. DSI will leverage its experience gained while working on the state-wide scale to ensure that every member of the Consortium receives the highest quality disaster recovery services they expect. As shown in this section, DSI has the expertise and experience to successfully take on any disaster recovery task encountered or anticipated by the members of the Consortium. List of Current DSI Government Clients DSI is fortunate to count among its current clients several state government agencies. In service to these clients DSI has had the opportunity to work on thousands of diverse projects, spanning all requirements of FEMA s Public Assistance Grant Program, and to assist hundreds of counties, municipalities, and non-profits. SUB-RECIPIENTS SERVED UNDER CONTRACT WITH CLIENT: Alachua County, Baker County, City of Jasper, City of Madison, Bay County, Bradford County, City of Sanibel, Brevard County, Broward County, Florida Commission of Community Service, Calhoun County, Charlotte County, Citrus County, Clay County, Collier County, Columbia County, Florida Department of Children and Families, Desoto County, Dixie County, City of Neptune Beach, City of Live Oak, Duval County, Escambia County, Flagler County, Franklin County, City of Port St. Joe, Cadsden County, City of Jacksonville, Cilchrist County, Clades County, Gulf County, Hamilton County, Hardee County, Hendry County, Citrus County Sheriffs Office, Hernando County, Highlands County, Hillsborough County, Holmes County, lndian River County, Jackson County, Jefferson County, Clay Electric Cooperative, Lafayette County. Lake County, Columbia County School Board, Lee County, Leon County, Levy County, Liberty County, Madison County, Manatee County, Marion County, Martin County, Miami-Dade County, Monroe County, Nassau County, Alligator Point Water Resources District, Eckerd College, Okaloosa County, Lee County Electric Cooperative, Okeechobee County, Orange County, Osceola County, Palm Beach County, Pasco County, Pinellas County, Polk County, Putnam County, Saint Johns County, town of lndian Shores, Saint Lucie County, Santa Rosa County, Sarasota County, City of Madeira Beach, Seminole County, City of Dunedin, Sumter County, Suwannee County, Taylor County, Union County, Volusia County, Wakulla County, Walton County. Washington County, City of Chiefland, City of Punta Corda, town of North Reddington Beach, Tri-County Electric Cooperative, State College of Florida, town of Fort Myers Beach, and many others. POINT oF coNTAcT: I Wes Maul, Chief of Staff - (850) 41 3-9969- '----- i -- LENGTH OF SERVICE: r March 2009 to Present SERVICES PROVIDEDT I Project Worksheet development and management, project closeouts, Preliminary Damage Assessment, internal policy and procedure review and drafting, staff training, and appeals drafting. t3 SUB.RECIPIENTS SERVED UNDER CONTRACT WITH CLIENT: POINT OF CONTACT:Joe Stanton, Assistant Director & Recovery Chief - (919) 823'2349 LENCTH OF SERVICE:December 20.l3 to Present SERVICES PROVIDED:i Project Worksheet development and management, project closeouts, Preliminary I Damage Assessment, internal policy and procedure review and drafting, staff training, and appeals drafting. Bertie County, Edgecombe County, Wayne County, Sampson County, Cumberland County, Bladen County, Robeson County, Columbus County, Brunswick County, City of Cotton Volunteer Fire Department, City of Creswell, Deep Run Water Corporation, Dillard Academy, City of Fairbluff, Fairbluff Volunteer Fire Department, City of Fairmont, Fork Township, City of Fremont, City of Carland, City of Coldsboro, Goldsboro Housing Authority, City of Grifton, Township of Hookerton, City of Hope Mills, Lenoir Community College, Lenoir County, Lumbee Tribe, City of Lumberton, Lumberton Housing Authority, Lumberton Rescue Squad, City of Magnolia, City of Maxton, City of Mount Olive, Town of Newton Grove, Town of Parkton, City of Parmele, Pembroke Rescue Squad, Town of Pembroke, City of Pikeville, Pine Terrace Volunteer Fire Department, City of Plymouth, City of Princeville, Princeville Volunteer Fire Department, City of Proctorville, City of Red Springs, Red Springs Rescue Squad, Town of Robersonville, Robeson Community College, Robeson County Housing Authority, Robeson County School Board, Town of Roseboro, Town of Rowland, City of Seven Springs, Seven Springs Volunteer Fire Department, Southeast Community College, Southern Wayne Sanitary, City of Spring Lake, City of St. Paul, Tabor City, Town of Snow Hill, University of North Carolina Pembroke, City of Walnut Creek, City of Warsaw, Washington County, Wayne County Public Schools, City of Whiteville. SERVICES PROVIDED:Public Assistance related staff training internal policy and procedure review and drafting and SPECIALIZED EXPERTISE OF TEAM MEMBERS DSI has significant experience in managing a workforce focused on FEMA s Public Assistance Grant Program. Indeed, our staff has not only performed these duties for DSI, but all of them have also performed disaster response and recovery for local, state, and/or federal government agencies. As stated before, our CEO is Joe Myers, the former Director of both the North Carolina and Florida Divisions of Emergency Management, and he has assembled a team for DSI just as he did when he was in government. The comPany and our staff are experienced, well-trained, respectful, and ready to deploy and perform within z4 hours. All of DSI's staff will also deploywith a full complement of necessary equipment, such as a personal laptop, a digital camera, cell phone, GPS, a vehicle, and any other supplies they may need to perform effectively. DSI's executive leadership is also a critical aspect of our ability to successfully deploy and maintain an effective workforce. Our leadership team has led state responses in scores of disasters in Florida, so they are well aware of what processes and procedures must be followed. Our team also includes a former Small County Administrator, who managed his local government through several Presidential Disaster Declarations. His participation and perspective is critical to ensure that DSI is doing everything it can to properly advocate for the Consortium members. We are also intimately familiarwith the DEM organization and apparatus, allowing us to integrate as true partners with the Consortium when you are recovering from a disaster. The overall roster selected for the Consortium includes z3 professionals with a total of zT5years of experience' We understand that the Consortium members combined may not need this level of assistance, but we have presented this number to give you an idea of the staffing levels we are capable of maintaining, as well as the different types of subject matter expertise we can offer. This large multi-page chart that follows identifies these individuals, their prospective role, years of experience, and the area of emphasis of their skillset. While the size of the disaster would certainly impact our initial deployment, our thoughts are that initiallywe would deploy one PA Lead along with a specialist in different areas. Certainly our mix of staff to be deployed would be completely dependent upon the unique recovery needs of the various Consortium members. The simple organizational chart below depicts our perception of our staff structure when we deploy to any of the individual Consortium members in the wake of a declared disaster: Emergency Work Public Assistance Specialist(s) working with Finance & all affected departments with an emphasis on: , Debris . Emergency Protective Measures Permanent Work Public Assistance Specialist(s) working with Finance & all affected departments with an emphasis on: . Beaches & Parks . Eloads . Wastewater . Buildings . Hazard Mitigation Opportunities . Environmental & lnsurance Here is our comprehensive staff listing for the entire Consortium: Collier Consortium RFP - Team Member Qualifications General PA Disaster Experience Kevin Adkison i Public Assistance Lead I Joyce Watterst-----------.--.------ i Jeanne Devlini------- i Darryl cox it"------------- i adam Snyder i -z:o-* 1o--. 20+ Yes Yes -Y.T Yes Yes i Public Assistance Lead --i --- : Public Assistance Lead-l , Public Assistance Lead I Public Assistance Lead i Public Assistance Lead H3ro-19 w3ttersr P-E i Rose Sibert 2 yeal_s 9 years 9 yeals e_ v-"-"1: .. 9 years 9 years20+ Peter Lanneau i xathy tvtoody Kevin Adkison 3 events Joyce Watters i Jeanne Devlin 3 events i Darryl Cox 2 events 1 fu3m snylgl ____ -___ i Patrick schellert i i Flobert Stinebaugh Harold Watters, PE Rose Sibert I Jerry Washington it' '--- -1, I David McMahill l----*---- --i ZO+ 20+PA specialist I 2+ years 9+ years Debris, Fires l-21v"gl_' I 2+ years I 2+ years I 2+ years l 2+ years I 2+ years 6 events I Beag-hes, Debris Specific PA Disaster Experience Jeff Smith I 2+ years I event i EXECUTIVE DSI STAFF While many contractors will have persons with experience working at FDEM, DSI has staff that has led the agency. )oe Myers was the Director, Tony Ettore was the General Counsel, and Kevin Adkison was the Public Assistance Officer. DSI may not be the largest company that is competing for this work, but we certainly have the deepest and most significant Florida PA recovery experience of any firm the Consortium is considering. Joe Myers - DSI Principal Joe Myers, Chief Executive Officer, formed DSI (in 2oo3) after serving as the Director of the Florida Division of Emergency Management (eight years) and the North Carolina Division of Emergency Management (eight years) and he has been involved in emergency management in local and state government for more than 38 years. Mr. Myers was twice elected President of the National Emergency Management Association and held that position during the years that the Stafford Act was passed and reauthorized. Mr. Myers is a nationally known expert in the area of disaster preparedness, response and recovery. Many leaders in Emergency Management at the local, state and federal level have served under Mr. Myers's leadership and mentorship-including many current members of FEMA and FDEM leadership. Tony Ettore' DSI Contract Manager Tony is DSI's Chief Operating Officer and will act as our Contract Manager for any contract resulting from this solicitation. Mr. Ettore has been an attorney for over z5 years and his experience includes being the General Counsel for the Florida Division of Emergency Management. During that time, he not only acted as FDEM's attorney on all operational, contract, and personnel matters but also acted as attorney for the State Emergency Response Team. In this position Mr. Ettore helped lead the State of Florida through the lzo-day activation precipitated by the Deepwater Horizon oil spill. Mr. Ettore provided legal counsel to the Recovery Section on the specific interpretation of the rules and regulations governing the PA program, and therefore he is extremely familiar with all aspects of the Stafford Act and its implementing policies. He also served the Bureau of Mitigation extensively and is familiar with all aspects of the 406 program. While at FDEM Mr. Ettore was also responsible for the review of all draft first and second appeals filed with FEMA, and is a member of several federal courts, including the Supreme Court of the United States. Mr. Ettore will be responsible for overseeing all Consortium appeals, will provide legal opinions to DSI's staff on PA and mitigation issues, and will assist in the resolution of any insurance related disputes. He has submitted hundreds of FEMA appeals on a variety of topics, including more appeals on the reimbursement of DAC costs than virtually any other attorney in the nation, so DSI can definitely insure that we will be an advocate for any Consortium members interests from the start of a project to its absolute conclusion. ls While we have included and described the experience of an entire team of PA professionals for the Consortium above, we would like to highlight the experience of our following team members. We also want to point out that all staff for the Consortium will be DSI employees, not merely contractors. In fact, of the z3 staff listed on our organizational chart, 2I are current employees. a Kevin Adkison is DSI's Recovery Manager with fifteen years of emergency management experience, having served in multiple roles in the public and private sectors assisting communities across the country with their disaster recovery efforts across 46 presidentially declared events. Having served as the Public Assistance Officer for the State of Florida where he managed a staff of 27, worked on z8 presidentially declared events, oversaw the closure of more than z,ooo Large Projects, and managed a Public Assistance program valued at over $5 billion. Additionally, he served as a Recovery Specialist throughout the country on I8 presidentially declared events in FEMA Regions 2, 4, 5,6, and 7 assisting communities with their disaster recovery efforts. He is well versed, with practical experience, in all areas of FEMA Public Assistance, including preliminary damage assessment, project development and management, payment processing, Final Inspection and Closeout, and formal appeals. He will be DSI's Recovery Manager for the Consortium. . Bob Stinebaugh is a licensed Florida Public Adiuster and his license and any other relevant certifications are current. He will be DSI's Project Lead for any public adjusting work for which we may be tasked by Consortium members. As a DSI employee working DR l55l for the Okaloosa School District closeout, he reviewed the relevant insurance documents, had FEMA reopen the case, the roofs were re-inspected and the Applicant received an additional $I.68 million as a result of his diligent efforts. a Darryl Cox has been a disaster recovery manager for over II years, including five years with the Florida Division of Emergency Management. As a Public Assistance Coordinator, he was responsible for a wide range of field activities from pr€liminary damage assessment and project inception to final inspection and closeout. Darryl has been active on over zo Presidentially declared disasters, primarily in leadership roles. He has personallyworked on thousands of FEMA project worksheets valued at over $5oo million dollars. Darryl is highly skilled in debris removal, construction practices, insurance, alternate/improved projects, mitigation services and Direct Administrative Cost, as it relates to FEMA PA work categories A-2. Since joining DSI, Darryl's areas of responsibility have continually expanded to include contract and task order negotiations, senior staff management, and business development. He currently holds over zo special FEMA certifications and regularly conducts trainings on current policy. a Joyce Watters is a t3-yearveteran in the emergency management field. She has managed up to 75 employees while maintaining consistent control over contract deliverables. While managing projects with face values of over $t billion and never being late on those deliverables, Watters has been a proven Ieader and contract manager for DSI. She was a consistent top-performing Public Assistance Coordinator from zoo5 to 20II while with the State of Florida Emergency Management. She has been a multi-county recovery manager with an outstanding track record while managing several multi-million dollar projects. Her primary areas of expertise include estimating construction projects for roads and bridges, beaches, buildings, piers, and parks. . Dustin Hinkel isaformerCountyAdministratorinFlorida.Heisveryfamiliarwiththemanychallenges facing local agencies in disaster recovery and organizing the various local departments to fit into a complete recovery process. He is also a former County Emergency Management Director, so he has the technical and programmatic knowledge as well. He will assist Mr. Ettore with the management of this contract by acting as an additional liaison between DSI and any Consortium members and he will be available to be tasked by Consortium members for any appropriate tasks that may arise. a Jeanne Devlin has over 25 years of Emergency Management experience as both a government employee and as a private contractor. |eanne's experience includes a focus on project writing and on working with the Hazard Mitigation Grant Program. Her duties have included analyzing and evaluating selected project applications, supporting documentation, and federal agency inspection reports for accuracy and compliance with applicable FEMA policies and procedures. feanne has also coordinated with FEMA compliance audits and closeout procedures to audit and close large federally-funded proiect grants. She is also an expert in the conduct of benefit cost analyses. feanne has also worked extensively throughout her career in Texas and Florida, and has a deep understanding of the Public Assistance Program, Hazard Mitigation and the processes followed by FEMA and the State. t9 While evident in our comprehensive staff chart, we wanted to further highlight our FHWA and FMAG experience. We know that there have been fires that have affected Consortium members and DSI would be ready and able to work the FMAG grants immediately. FMAG eligibility and documentation requirements were modeled after the PA program. Kathy Moody, |eanne Devlin, and Kevin Adkison all have extensive experience reconciling mutual aid reimbursement for claimants on multiple FMAG events while working for FDEM. Kevin Adkison was involved with the reconciliation and payment of claimants on the Florida Caloosahatchee Fire Complex (FM-2692), Florida Brevard Fire Complex (FM-2765), and the Florida Martin County Fire Complex (FM- z8r9). Ms. Devlin worked FM-r999 and FM-4o29 in Texas and the FM- zgoz Slope Fire here in Florida. Regarding FHWA, many of our staff have experience reviewing DDIRs during the Final Inspection of PWs and are prepared to provide the Consortium with any FHWA issue that may arise. Our team also includes many professionals with extensive beach restoration experience with FEMA. Indeed, we have conducted a thorough analysis of any and all beach PWs for any Consortium member and have analyzed them for the issues covered well and those that were missed. While inclusion of the full analysis is beyond the scope of this response, we believe that dedicated personnel are reguired by the Consortium to ensure accurate and consistent management of multiple storm-related beach renourishment grants to avoid the issues and de-obligations of projects such as DR r6o9 - PWs zToo and,673. Our review of the over-versioned PWzToo showed that more than $2.6 million in eligible costs were lost just due to the inconsistencies in the valuation of sand loss due to variances in the reports and surveys. Knowledgeable, experienced, dedicated beach experts will prevent this from happening to any Consortium member and DSI can provide just such staff. Finally, over its r4 years of existence, DSI has had the great opportunity to gain extensive experience by assisting hundreds of clients throughout the Southeast navigate and manage the complex PA environment. This experience includes working on behalf of Collier County and its Consortium Partners. During the recovery from Tropical Storm Debby and Hurricane Issac, DSI employees logged a total of 2,763 hours developing and managing recovery and restoration proiects for Collier County and many of the members of the Consortium. On behalf of Collier County, alone, DSI staff r,83r hours and manasing debris clearance, emergency protective measures, and recreational facility restoration reimbursement prgjects' DSI " p.""d "f tts work in Collier County and is proud to report that the cost to the State for virtually every hour logged in service of Collier County and its Consortium Partners has been included in a Category Z Project for recovery by the state of Florida as eligible direct administrative costs. Indeed, both Darryl Cox and Adam Snyder, proposed Project Leads for us, worked on behalf of Consortium members while deployed by the State' In compliance with the RFP, DSI affirmatively states that it will not change any of its proposed project lead staff unless approved and accepted by the Consortium in writing. With that being said, however, given the nature of this solicitation in that a winning firm maybe subject to task orders from various Consortium members, the exact deployment of those team leads mayvary from that set forth in the included organizational chart. TECHNICAL APPROACH In this section DSI will provide the following: ) An affirmation that DSI will provide all elements of the Detailed Scope of Work included in the RFP ) A review of DSI's approach to pre-event services ) An outline of DSI's project approach when deployed after a declared disaster ) A discussion of how DSI would provide services if multiple nearby counties affected > Technology ) Social Media SPEC|FTC RFP REQUIREMENTS DSI has represented FDEM almost primarily since 2oII, which included deployments to sub-recipients on six declared disasters, including to Collier County. While we continue to be the primary consultant to FDEM, the model bywhich they provide recovery services has changed. FDEM will no longer be sending staff out to the Counties to assist with project development in the wake of declared disasters. Rather, theywill be focusing on assistance from headquarters. DSI's role with the agencywill also be headquarters based, focusing on closeouts and other administrative tasks. This change in the nature of the recovery model now allows DSI to seek local work of significance. If DSI represents the Consortium we will be as responsive to your requests and needs as possible. We will attend any meeting or deploy for any task within z4 hours, as our Florida-based staff allows for such a rapid resPonse time. Further, DSI's public adjuster and contract manager are both full-time employees that can devote their full energies to the implementation and management of this contract and any issues that may arise thereunder. The RFP also includes quite a long "Detailed Scope of Work." While we are hesitant to duplicate it here, there seems to be no way to condense it any further, and we want to ensure that the Consortium is aware that we can perform every element mentioned in the list. Therefore, DSI affirmatively states that we will perform the following for the Consortium [with comments in blue]: 'l , Participate annually in WebEOC training with Emergency Services and have staff available to locate on site at the EOC as needed. DSI will provide a staff person free of charge for one day of deployment to the EOC for WebEOC training. Z. Provide Public Adjuster construction claims consulting. Such efforts may include re-construction estimation, bid document preparation and construction and budget oversight. Bob Stinebaugh is a licensed public adjuster. 3. Provide grant management advice to the Consortium members related to FEMA, Federal, or State agency pass-through grants. The successful proposer will review the County's and or Consortium members' current record-keeping strategy for documentation. The successful proposer may be required to provide the Countywith pre-disaster assistance in an effort to assess what requirements are needed within the consortium to prepare for gathering the needed expenditure data, assign required disaster liaison, and/or any other pre-disaster preparation that may be required. Proposer will assist the affected departments and consortium members to develop a standard guideline as part of their emergency plans orhow reimbursement expenditures are recorded, what type of documentation should be maintained, and provide any other associated services that may be directly related to support recovery costs and reimbursem"rri f"o* appropriate agencies. DSI has a Recovery Ready program that includes all of the above, and we are ready to implement it for every Consortium member immediately' 4. File the initial Request for Public Assistance (RPA) after the initial disaster (event)within the deadline time period. Meet all stated deadlines to meet FEMA and the State's required timelines to recover full reimbursement. DSI specializes in FEMA disaster recovery. Our main comment here is that the FEMA model for delivering PA services changed in June 2017.The three main steps are now an Applicant Briefing, an Exploratory Call, and a Recovery Scoping Meeting. DSI will represent the Consortium effectively no matter what model is used' 22 5. Meet with FEMA Representative and the State Public Assistance Coordinator for the Initial Kickoff Meeting to discuss what the County's and or Consortium member's initial disaster related damages and expenditures appear to be. Review the procedures and follow-up processes required to support full reimbursement and or grant funding. 6. Review contracts, advise the Consortium on the establishment of contracts for contingency services and supplies and advise on the scope of work development for said contracts, review the portfolio disaster vendor list, purchasing documentation and union agreements. Prepare any required supporting documentation that must accompany the Project Worksheets, including working with the Consortium members to gather details related to employee fringe benefits, overtime, etc. for labor rates to provide to FEMA. With DSI's Recovery Ready program and a COO that is a former DEM General Counsel and a procurement expert, DSI can provide an effective and complete review of all contracts and policies. This is a critical step to avoid de-obligations later. 7. Work with appropriate consortium members to assist the FEMA, Federal or State Agency in providing the necessary information, e.g. insurance policies, personnel policies, as requested by those or other agencies to complete necessary documentation for reimbursement and or grant application. Research as necessary to complete all forms. DSI staff knows about every necessary form' 8. Assist the affected consortium in compiling their initial damage assessments if requested for all expenditures, both in force account and permanent damages, including labor, equipment, materials, contract, rental equipment and all FEMA reimbursement categories. g. Assist the affected consortium in completing the appropriate documentation required for federal and state reimbursement, and the submittal of all eligible expenditures for small and large proiects to the appropriate agencies, and within the required deadline. 'l 0. Provide assistance to determine if any eligible damages or expenses have not been quantified and presented for reimbursement. 'l 'l . Assist in tracking all project documentation submitted and following any outstanding expenditure(s) to ensure that all eligible expenditures are credited through submitted reimbursements. Ensure that the consortium understands why certain expenditures were de-obligated, if any. Track all expenditures and reimbursements to maintain high quality reconciliations of monies expended by the department and or consortium members and submitted for reimbursements versus those actually received. Projects can be tracked on EMMIE and through our DAC database. DSI will also develop and optimize a project tracking system specifically for the Consortium' I 2. Provide copies of all documentation transacted for reimbursement on behalf of the department, both electronically and hard copy to Collier County OMB or designee for its activity and to the appropriate departments to the members of the consortium. Offer the consortium any project management design and/or coordination ideas that may result in cost savings, efficiencies, or increased reimbursement. 1 3. Assist the consortium, to provide all necessary backup documentation, e.g. invoices eguipment usage documents, etc. that will garner full reimbursement or grant eligibility. The documentation submitted for reimbursement must withstand a FEMA or Federal or State audit and State Emergency Management audit, and the successful proposer will have to support the work for which they are assisting the consortium. Since DSI has tlosed-out thousands of Florida projects, we know exactly what forms work and which ones do not. Our back-end knowledge of projects has allowed us to hone our front-end work to avoid issues. I4. Assist with any special documentation and requirements to receive reimbursement under the FHWA program working with the Florida Department of Transportation (FDOT) and consortium. 'l 5. Assist the specialized FEMA teams as they become necessary in the process. Specialized beach renourishment FEMA teams may be assigned to Collier County to review the reimbursement in this particular area. The successful proposer would work with this team as necessary to assist in getting reimbursement for the County. The successful proposer may have to work with the Army Corps of Engineers, other Federal agencies along with other State agencies to receive reimbursement. DSI has experienced beach experts as employees. '16. Maintain records of all the documentation provided by the County and or Consortium submitted to any outside agency for reimbursement and provide the County/Consortium with said copies upon.request-. at any poirrt in the process. DSI will do all such tracking on its proprietary system, and we will even keep track of, and process, the Dl\C of the Consortium employees on the system' 17. Once all projects are complete and reimbursement has been drawn down for eligible costs, the successful proporuiwould assist with final preparations with the State of Florida and FEMA or federal agencies for firrr1 irrrpu.tions and the closeout process for large and small projects. The successful proposer would participate in the exit conferences with the County, State, and FEMA agencies. We are closeout experts. 'l 8. The successful proposer must be available to assist with any requests for audit information by any source. We have handled many FEMA audits. 1 9, If any disputes arise between the consortium and FEMA and/or the State, the successful proposer will assist the consortium in strategizing and writing the appeals. Our staff has been responsible for the drafting and filing of almost 200 FEMA appeals. 20. The successful proposer must be able to have a team available from the start of the disaster reimbursem..ri prl..s to the closeout process for the consortium. This includes any time accounted for if an appeal is requested by the consortium. 2'l . Provide miscellaneous services not otherwise described, butwhich the consortium may require during the course of the Agreement, or any other tasks associated with FEMA and FHWA grant management or documentation reimbursement proc"s as requested by the consortium. DSI is ready to assist with any FHWA, FMI\G, or local government administration issues. ZZ. Thesuccessful proposer will also provide the consortium members with a final report that will summarize the total reimbursement requested, total expenditures by Proiect Worksheet, and any special circumstances. Additionally, reporting requirements include FHWA reimbursement, total number of Project Worksheets, total reimbursement requested by Category type, total reimbursement requested by small or large project, and any other relevant data. DSI can run reports of billing and reimbursement data on demand for the Consortium. 25. This scope of work does include public adjusting and will include coordinating with each applicant's Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. WL have a licensed public adjuster that has over 'l 0 years of Pl\ experience. He has saved Florida sub-recipients millions with his expertise. 24. Provide assistance with Florida Division of Emergency Management Bureau of Recovery Public Assistance document coordination, meetings and project worksheet amendments. 24 PRE.EVENT SERVICES Too often, in the chaos and uncertainty of the recovery phase of a disaster, too many communities realize that they have overlooked a critical element in their disaster recovery preparedness program, particularly the review and update of internal policies and procedures for procurement and the management of personnel, resources, and facilities. While certainly not matters of life and death, errors in the procurement of goods and services, documentation of damages, and maintenance of personnel and facility records could mean lost opportunities to recover millions of dollars in reimbursements of local funds from federal disaster relief programs like FEMA s Public Assistance Grant Program. DSI's thoughtful and thorough process to evaluate and update internal policies to ensure compliance with state and federal grant requirements will not only maximize the Consortium's ability to recover disaster related expenses, but will also ensure that the affected agencywill be able to navigate through its recovery as efficiently as possible. When the local government is confident in its ability to recover its costs, then more time can be devoted to services to assist local residents and businesses in their recovery. DSI is fully capable and prepared to provide pre-disaster services to Collier County and the Consortium to ensure that policies and procedures related to procurement and claim documentation fit within the rules and guidelines of the PA Program and the Federal HighwayAdministration's Emergency Relief Grant Program. Upon the request from Collier County or any of the Consortium members, DSI will assemble a team of subject matter experts, custom tailored to the specific areas of interest identified by the client. The team will be mobilized immediately to meet with the client onsite to begin the assessment process. The team will remain onsite for as long as is needed to observe and learn the client's policies and processes. DSI believes that is only through a thorough understanding of how and why the client has developed its unique policies and procedures, that a recommendation for improvement can be made that is respectful of the client's abilities and has a high likelihood of a successful implementation. Once the assessment is completed, the team will cross-reference their observations with grant program requirements and guidance, as well as industry best-practices, to identify any gaPS or deficiencies and formulate recommendations. At the project's completion, the client will be presented a report outlining the team's observations and recommendations. Should the client want additional services, members of the team are experienced with and can be tasked to draft and monitor policy implementation. As a firm, DSI has direct experience in the provision of these services at the state and local levels. At the state level, DSI has been engaged multiple times over the past 8 years to review, offer recommendations, and draft policies and procedures for the Recovery Bureau of the Florida Division of Emergency Management in response to programmatic changes in the Public Assistance Grant Program. On the local level, DSI's project specialists, Public Assistance Coordinators, and subject matter experts have reviewed hundreds of policy documents and advised Sub-recipients on the documents' ability to meet program compliance standards. These local services have included the review and analysis of potential solicitation and contract documents for Sub-recipients prior to procurement. With our expert review of your solicitations prior to making purchases, especially large ones, procurement errors that may lead to later de-obligations can be avoided. DSI looks forward to providing these services to Collier County and its Consortium partners. 25 PRO]ECT APPROACH DSI couples technologywith its experience and knowledge, allowing for our services to be delivered and tracked much more effectively than is standard in the industry. We do this by utilizing a web-based timekeeping system that tracks all project data that is accessible by desktop, tablet, or smartphone for both office and field use. With these processes in place, real-time, advanced reporting with customization options will be made available to the Consortium by DSI. Should the Consortium be impacted by a Presidentially-declared disaster, DSI will be prepared to provide trained and experienced staff for the major activities outlined in this section. Of course, we will work at the direction and with the oversight of the Consortium's Project Manager, yet we are experienced and skilled enough to get to work immediately on any issue that may impact the Consortium during its recovery. 1. Project Start-up: FEMA Public Assistance Advisory Services To accomplish the necessary tasks, DSI proposes the following joint actions: Finalize specific deployment task order and other details; Discuss roles & responsibilities of all involved; Determine current status of activities; Identify specific project staff, determine number and type of resources needed; Determine performance metrics/objectives ; Identify information technology needs/requirements and; Establish timeline for project and reporting protocols. Our PA experts include subject matter experts, program policy experts, a former State Public Assistance Officer, and a former county manager. This team is ready to support the Consortium when called upon. With the knowledge, credentials and years of experience in recovery, our team can assist the Consortium in the set-up of the entire recovery process-- from damage assessments to project closeouts. Ourwell-trained staff prevented the loss of millions of dollars during t}r'e zoo4lzoo5 closeouts as FEMA proposed cutting unit costs with only subjective reviews to back up their decisions. Again, following Hermine and Mattheq as one of the largest debris companies lost their electronic load tickets and could not provide them for backup, DSI stepped in with enough staff to hand count the original tickets for the sub-recipient, thereby saving the applicant from a huge loss. 2. lmplement Project Tracking & Quality Control. An important element of a successful recovery by the Consortium will be the implementation of an effective Proiect Tracking and Quality Assurance/Quality Control system. We are extremely proud to say that we are the leaders on performance and quality control in this industry. As projects are formulated, DSI's in-house expert QA/QC team will perform reviews for the Consortium, to provide a final look at the project before it is submitted for approval. DSI's QA/QC team has reviewed thousands of projects for its clients and has found that this practice helps expedite the approval process by identifying and correcting any errors, omissions, or missed opportunities before the project is advanced, thus saving time and money by minimizing the effort that must be spent making corrections. DSI has developed and implemented numerous QA/QC procedures and engaged in extensive internal performance reporting to ensure the on-time completion of all deliverables. The DSI team has demonstrated this commitment consistently and has never failed to meet a deliverable requirement. 3. Establish Project Management & Schedule Protocols. To ensure that the Consortium's needs are fully met, DSI will conduct weekly (or more frequently if desired) conference calls with field staff to better identify and manage issues as they arise. The Consortium staff will be encouraged to join these calls to raise questions and receive consistent and timely status updates of all proiects managed during the disaster declaration. Certainly, our team will be available to assist in responding to any inquiries from FEMA. This is a role that we play on a daily basis in each and every disaster for which we are deployed. This close work with each individual project promises prompt and accurate responses to any FEMA inquiries. 4, Capture all Direct Administrative Cost for FEMA Reimbursement. A key part of our efforts from initial project development, to monitoring, to inspections and final closeouts will be the documentation of administrative costs under the FEMA Direct Administrative Cost (DAC) program. Our staffwill utilize our industry-leading experience and system in documenting both direct and indirect costs. With our successful development, creation, and implementation of a direct and indirect DAC cost monitoring, tracking, and billing system, DSI can verify its claim that it has the best relevant experience in this area of any of our competitors. DSI has developed more than 56o DAC proiects totaling over $zz million in reimbursements to FEMA, and will use this knowledge and experience to ensure that the Consortium is able to claim as much DAC as possible to minimize its financial exposure in the wake of any declared future disasters. 5. Perform lnterim and Final Reconciliations. As requested, DSI will complete all of the following reporting and closeout tasks: Validate and document completion of all small projects Perform routine and final inspections of all large proiects, certify completion, and submit final cost accounting to the Consortium Make recommendations for interim disbursements and final reconciliations Provide technical assistance for database administration that facilitates project tracking and quarterly reporting to FEMA for the Consortium Work with the Consortium, State and FEMA to close out the public assistance grant after all applications have been closed 2'/ The skill and experience of our PA staff will provide the Consortium with the confidence that the disaster funds flowing to their jurisdictions will be maximized to the greatest extent possible, while all FEMA rules, regulations, and requirements are adhered to completely. Of special note is DSI's familiarity and expertise with the entire suite of new federal procurement regulations. DSI is prepared to assist the Consortium with any issue that may arise under 2 C.F.R. 2oo.3r7- 2oo326 to ensure that any procured services, materials, and/or supplies are fully eligible for reimbursement by FEMA. From the moment that the Consortium calls DSI to request a deployment of staff to the time that our staff arrives will be no more than z4 hours, if required. Our relatively small size compared to some of our industry competitors allows us to be nimble, flexible, and fully responsive to our client's needs. MULTIPLE COUNTY DISASTERS As the Public Assistance consultant for the North Carolina and Florida Divisions of Emergency Management, and the Florida Department of Transportation, capability, capacity, and scalability are primary axioms of DSI's successful philosophy. However, DSI has no current contracts with any other counties or cities in Florida, so a disaster that affected nearby counties as well as members of the Collier Consortium would not at all impact our ability to provide our services as detailed herein. Further, if we were to be the successful proposer of this solicitation, DSI will guarantee that it will not seek any other similar disaster recovery contracts for any jurisdiction in Southwest Florida. Hypothetically, if DSI was contractually committed to several sub-recipients across the state in a major disaster or a series of smaller ones, the DSI team does have the technical skills and management capabilities to simultaneously provide services to the Consortium and other clients. For instance, in fune zorz, Tropical Storm Debby severely impacted north Florida from Pensacola to Iacksonville, DSI activated and deployed twenty- eight personnel within 48 hours from the time the task order was received to conduct Preliminary Damage Assessment in behalf of the State Division of Emergency Management. Before the PDA process was completed, the State received a Presidential Disaster Declaration requiring DSI to provide additional personnel to assist with Applicant Briefings and Kick-off Meetings in numerous counties. At this point, DSI had 35 staff members in the field performing various missions. To compound this situation, Hurricane Isaac impacted the east coast of Florida and again at the request of the State DSI deployed personnel for the initial PA operations. During this dual PA operation, DSI had over sixty personnel in the field and an administrative support Broup of eight staff members in the home office. Similarly, during Hurricanes Hermine and Matthew DSI deployed over 65 personnel to both Florida and North Carolina. These two disaster incidents clearly demonstrate DSI's ability to provide capacity and capabilityto establish and maintain quality professional services to Collier County, including all members of the Consortium, and other counties without issue. TECHNOLOGY The most important technological aspect of the services that DSI offers to the Consortium is our system for compiling, tracking, billing and reporting of direct administrative costs. The system has been used to process over $zz million in DAC claims so it is both efficient and effective. As part of our offering, we will make our system available to track your staff's eligible DAC time as well, thereby increasing the reimbursement of actual time spent on specific projects. The other element of our technological offering to the Consortium is that DSI will provide a digital repository of all project information and documents that will also function as a process monitor. It will allow Consortium members the opportunity to manage documentation in one place on a password protected system developed and labeled for this project. It will give Consortium members a reliable system of document storage and project tracking that will far surpass the efficacy or approachability of FloridaPA.org. 28 With the tracking of time and project information on our DAC system, and the access to recovery related documentation and project information, DSI offers the Consortium the augmentation that you can use immediately and effectively' SOCIAL MEDIA The importance of communication via social media during the response to and recovery from disasters cannot be overstated. As was seen in many areas around Florida when dealing with Hermine and Matthew in zoI6, those jurisdictions that heavily utilized social media received praise from their citizens. Press conferences' newspaper updates, and even radio reports may occur sporadically throughout a day or even only once daily' This is not sufficient at a time whe, nlws is spread almost immediatelyvia the internet and other media outlets' DSI has noted the social media usage of the Consortium members, as follows: ) Collier County Commissioners - Facebook, Twitter and YouTube ) Sheriff's Office - Facebook and Twitter ) Collier County Public Schools - Facebook, Twitter, Google + and YouTube ) Mosquito Control District - YouTube, Facebook and Twitter ) City of Naples - CodeRED, Facebook and Twitter ) Naples Airport Authority - No social media links > City of Marco Island - Twitter > Collier County Emergency Management - Facebook, Twitter and Instagram This cataloging of social media use by the Consortium members shows that you already utilize social media to communicate. DSI can assist with the use of these social media outlets during the recovery phase of a disaster, which is normallywhen its use tends to taper off. It is important for the public to knowwhat is happening with the recovery process and when public services will become available. While this may not be an area where a consortium member may ever need assistance, DSI is able to assist in these areas if needed as we also participate on social media and believe in its usefulness for the recovery from disasters' a private system for all exact type of technologY ./,J COST OF SERVICES TO THE COUNTY Cost DSI was a pioneer in the development of fully burdened rates in the emergency management industry, and we heartily support the Consortium's demand for, and reliance upon, this concept. We will never seek reimbursement for any of our expenses including travel, Iodging, per diem, overhead, profit or any type of operational cost. DSI will also never seek reimbursement for any administrative or clerical work associated with any tasks given us by Consortium members. Indeed, we can fulfill every position for any task ever given us by a Consortium member with a single rate of $ro6 per hour. Since we do not bill for clerical work, all positions we bill for will be qualified and experienced professionals that can actually fill multiple roles' This $ro6 per hour rate includes our public ers, our PA team leads, appellate work by q4 3qg11gy, engineering work by our on-staff e".. Dta"rri.rs w"rk, EOC staff augmentation, and a multitude of other atworkthatcanbecompletedbystaffthatisnotdeployed, will be billed at $t5 less per hour, or $9I per hour. We are aware that having a single rate is much different than what is expected in the industry. However we have conducted an analysis of pricing and roles tasked by Sub-recipients and it seems that the most experienced staff are often not selected due to their high rates. At DSI, we want to encourage our clients to select the most qualified professional for the task at hand, and we believe that having a single rate will lead to less adverse selection for iower-pri"ed staff. Sure, we pay our employees varying rates based on their roles and experience, but that does not mean that Collier County and the Consortium members should. Our single rate approach will make all the financial issues and administration much simpler than a contract with a multitude of rates and position classes. DSI prides itself on being direct and providing the best solution for our clients, and thus while various rates may increase our profit margins, this approach demonstrates, from the verybeginning, our company commitment to putting the Consortium first. With regard to our experience in recovering our fees from FEMA, over $22 million of our fees have been pro."r."d for reimbursement on behalf of FDEM, with millions of additional dollars pending. We have ieveloped and refined a DAC tracking system [provided at no cost, even to Consortium employees]that has been proven effective at capturing administrative costs and processing them for reimbursement. With our system and Lxtensive experience with DAC processing, we believe that over 9o% of the cost of our fees will be recoverable in a post-disaster task environment. Even pre-disaster, many of our fees, such as for closeouts and successful appeals, will also be largely recoverable. The recovery of direct administrative cost fees is an area in which DSI has deep and extensive experience that we believe easily exceeds that of any of our competitors. Many of our top managers have followed DAC since its inception and are quite aware of all issues that may arise relating to FEMA reimbursement. While the RFP provides ro pages for this Section, we believe our single fee approach and tremendous DAC experience is better set forth succinctly. 3t REFERENCES 'i!? DSI has been fortunate that we have been able to focus our business model on the provision of our disaster recovery services to both the states of Florida and North Carolina. With this client base, our direct contractual PA representation to individual sub-recipients has been limited. Rather, we have represented almost every County and municipality in Florida with our work on both the front end of storms and by handling the closeouts. Through our deployment from DEM, DSI has represented Florida's counties on every declared disaster since 20II. We have also closed over 2ooo PWs for Florida sub-recipients during this time. Thus, our FDEM and NCEM references, while not preciselywhat was requested in the RFP, actually demonstrate professional representation far more extensive and complex than the results of a single proiect. POINT oF CONTACT: : Wes Maul, Chief of Staff - (850) 4'13-9969 LENCTH OF SERVICE: i March 2009 to Present SERVICES PROVIDED: i Project Worksheet development and management, project closeouts, Preliminary i 3;f#;;}ilT,:Xi"Xl internal policv and procedure review and draftins, starr trainins, Alachua County, Baker County, City of Jasper, City of Madison, Bay County, Bradford County, City of Sanibel, Brevard County, Broward County, Florida Commission of Community Service, Calhoun County, Charlotte County, Citrus County, Clay County, Collier County, Columbia County, Florida Department of Children and Families, Desoto County, Dixie County, City of Neptune Beach, City of Live Oak, Duval County, Escambia County, Flagler County, Franklin County, City of Port St. Joe, Cadsden County, City of Jacksonville, Cilchrist County, Glades County, Gulf County, Hamilton County, Hardee County, Hendry County, Citrus County Sheriffs Office, Hernando County, Highlands County, Hillsborough County, Holmes County, lndian River County, Jackson County, Jefferson County, Clay Electric Cooperative, Lafayette County, Lake County, Columbia County School Board, Lee County, Leon County, Levy County, Liberty County, Madison County, Manatee County, Marion County, Martin County, Miami-Dade County, Monroe County, Nassau County, Alligator Point Water Resources District, Eckerd College, Okaloosa County, Lee County Electric Cooperative, Okeechobee County, Orange County, Osceola County, Palm Beach County, Pasco County, Pinellas County, Polk County, Putnam County, Saint Johns County, town of lndian Shores, Saint Lucie County, Santa Rosa County, Sarasota County, City of Madeira Beach, Seminole County, City of Dunedin, Sumter County, Suwannee County, Taylor County, Union County, Volusia Counry, Wakulla County, Walton County. Washington County, City of Chiefland. City of Punta Gorda, town of North Reddington Beach, Tri-County Electric Cooperative, SUB-RECIPIENTS SERVED UNDER CONTRACT WITH CLIENT: 3,1 (919) 82s-234e LENGTH oF SERV|CE: i December 2013 to Present ---- --- - |;*il;;ilovtoEp' i project Worksheet development and management, project closeouts, Preliminary i Damage Assessment, internal policy and procedure review and drafting, staff training, and appeals drafting. SUB-RECIPIENTS SERVED UNDER CONTRACT WITH CLIENT: POINT OF CONTACT: LENCTH OF SERVICE: SERVICES PROVIDED: i Bertie County, Edgecombe County, Wayne County, Sampson County' Cumberland County, BladLn County, Robeson -ounty, Columbus County, Brunswick County, City oiCotton Voluntelr Fire Department, City of Creswell, Deep Run Water ioiporation, Dillard Academy, City of Fairbluff, Fairbluff Volunteer Fire Department' iitv or iairmont, Fork Townsi''ip, iitv of Fremont, City of Carland, city of Coldsboro' Coidsboro Housing Authority, City of Grifton, Township of Hookerton, City of Hope Mills, Lenoir Community Coliege,-Lenoir County, Lumbee Tribe, City of Lumberton' Lumberton Housing nulfrority]lumberton Rescue Squad, City of Magnolia, City of Maxton, City of Mount Olive, iown of Newton Crove, Town of Parkton, City of Parmele' Pembroke Rescue Squad, Town of Pembroke, city of Pikeville, Pine Terrace Volunteer Fire Department, City of Plymouth, City of Princeville, Princeville Volunteer Fire Department, City of 'proctorville, City oi R"O Springs, Red Springs Rescue Squad, Town of Robersonville, Robeson Community College, Robeson County Housing Authority, Robeson county school Board, Town of Roseboro, Town of Rowland, city of seven Springs, Seven Springs Volunteer Fire Department, Southeast Community College, Southlrn Wayne San'ltary, City of Spring Lake, City of St. Paul. Tabor City, Town of Snow Hill, University of Niorth-Caroiina Pembroke, City of Walnut Creek, City of Warsaw, DSI has provided signiflcant support to Walton County's disaster recovery efforts' This included professional services in the areas of FEMA Public Assistance and Mitigation' ln the aftermath of major flooding and severe storms in July 2013 (DR 4.l38), DSI developed 41 large and complexlnfrastructures and l8 small projects totaling nearty'SZA l1rittioi. Our efforts included applicant briefings, project development: prolett monitoring: payment tracking; interim and final project inspections; and final closeouts. i i ost "tro authored many project scope changes to achieve maximum results for the i .*",v. w"iito.onJriteo interim inspections 9f op::-F-t?J-::::-t-t-t:"1?]-H[f. i ;;; ii"^i',fl/ any cost overruns that might result in additional funding' our services i *"i"iito proviied in the aftermath of maior 1ooding in April-May of 20'l 4 (DR' 4177)' i with DSI developing 57 additional large and small projects totaling nearly sz million' For this disaster, scope changes were Llso processed for many.of those projects' At this point 100% of funding due to the county has been obligated ov rlvf ln addition to these mor" r"Jent disaster events, DSI was responsible for final inspections and closeouts of Walton County's large projects for previous disasters- UI"d ;il ,. ioo+ ton t s4s, DR l ss'I, Di 'l6ot DR 'ls3e, EM 3288, DR l ses)' .34 ACCEPTANCE OF CONDITIONS DSI does not make any exceptions to the general terms and conditions of the RFP. I\ ?r. REQUIRED FORM SUBMITTALS Included are the following: m VendorCheckList m Conflict of Interest Affidavit E Vendor Declaration Statement n Affidavit for Claiming Status as a Local Business m ImmigrationAffidavitCertification K Vendor SubstituteW-9 K Insurance and Bonding Requirements K Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions K Certification Regarding Lobbying m Conflict of Interest Certification e Anticipated DBE, MBE, WBE, oTVETERAN Participation Statement X Opportunity List for Commodities and Contractual Services and Professional Consultant Services m Acknowledgement of GrantTerms and Conditions 36 Arkninbhalive $erices Oepartment Pr0curomenl Servlces OMslon Attachment 2: Vendor Check List IMPOHTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: The Proposal has been signed. All applicable forms have been signed and included, along with licenses to complete the requirements of the project. Any addenda have been signed and included. E ts E Name of Firm: Address: City, $tate, Zip: Telephone: Email: Flepresentative Si gnature: Flepresentative Name: Disasters, Strategies and ldeas Group, LLC Physical: 2050 CapitalCircle NE, Floor 2, Suite D Mailing: PO Box 12333 Physical: Tallahassee, FL 32308 Mailing: Tallahassee,FL 32317-2333 a^t" 9/ tt /r/ 850-385-4013 lhda@dsidea t /,,xfi &t Linda Berry 17-7116 Disaster Recovery Consulting Services Mminbtsafue $elixs Oepafttent Procuremenl Seruc* Dmsrm Attachment 3: Conflict of lnterest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Gollier County project afliliated with: RFP 17-7116 Disaster Recovery Consulting Services does not pose an organizational conflict as described by one of the three categories below: Biased ground rules - The firm has not set the "ground rules" for affiliated past or current Collier County project identified above (e.9., writing a procurement's statement of work, specifications, or pedorming systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my firm. lmpaired objectivity - The firm has not performed work on an affiliated past or current Collier County project identilied abovs to evaluate proposals / past pedormance of itself or a competitor, which calls into que$tion the contractor's ability to render impartial advice to the government. Unequal access to information - The firm has not had access to nonpublic information as part of its performance of a Collier County project identified above which may have provided the contractor (or an atfiliate) with an unfair competitive advantage in currenl or future solicitations and contracts. ln addition to this signed atfidavit, the conlractor / consultanl must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and, 2. lndicate if the information produced was obtained as a matter of pr,rblig record (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s) and/or other means. 3, Failure lo disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations atfilialed with the above relerenced project(s). By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or othenrrrise) which relates to the project identilied above has been fully disclosed and does not pose an organizational conflict. Fi rm : D isaste rs, St rates i e " ff ,t!: ^):, rrr, WOWSisnature and Date: A b4* kr "-f t Print Name:Linda Berry Title of Signatory: President 8 /ra/ sor I Stab"of rbrida^**-County of Leon I suescn,erD AND swonN ro before me this I Ute . . day or &uotQgf: :-,20 t?...*-, iov urnoa Berry wno rstffiro oe rne i,p*sdgt'----:.l--.*lortheFirm,oRwhffientification olgry P_sbliq Comillrbn , fI .tel6$ lril comm. Erdu lrr l. t0t0 J7-7't 16 Disaster Flecovery Consulting SBruices Adminbtrative Seruices DePafitent Pro(l{€m€ni Setuic86 DNislon Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 HE: BFP 17-7116 Disaster Recovery Consulting Services Dear Commissioners: The undersigned, as Contractor declares that this proposal is made without connection or arrangemeniwith any other person and this proposal is in every respect lair and made in good faith, without collusion or fraud. The Contractor agrees, if this proposal is accepted, to execute a Collier Gounty document for tne purpose oiestablishing a formal contractual relationship between the firm and Collier County, for the pedormancJ of all requirements to which the proposal pertains. The Consutiant states that the proposal is based upon the proposal documents listed by the above referenced RFP 17-7116 Disaster Recovery Consulting Services (Proposal Continued on Next Page) 1 7"71 16 Disaster Recovery Consulting Services PROPOSAL CONTINUECI lN WITNES$ WHEREOF, WE have hereunto subscribed our names on lhis Ufi Uay ot AuqU5t , Zoll in the County of Leon, in the State of Florida. \) Firm's Legal Name: Address: City, State, Zip Code: Florida Certificate ol Authority Document Number: Disasters, Strategies and ldeas Group, LLC Tallahassee, FL 32308 Does not apply - Certiiicate of Slatus provided with Proposal FederalTax ldentification 56-2369236 Number CCR # or CAGE Code Telephone: FAX: Signature by: (Typed and writlen) Title: Send payments to: (required if different from above) Contact name: Title: Address: City, 8tale, ZIP Telephone: FAX: Email: Offiee servicing Collier County to place orders (required il dillerent kom above) Conlacl namo: Title: Address: city, stare, zlP Telephone: 7F2C9 850-385-401 3 Finance and Accounting Manager Tallahaesee,FL 32317-2333 gloria@dsideas.com Additional Contact lnforrnation 0isasters, Strategies and ldeas Group, LLC Company nama used as payee Gloria Perryman PO Box 12333 850"385,4013 850-385-1510 850-385-'t 510 President '17-71 1 6 Di$aster Hecovery Consulting Services Email Adminbtrative Seruices Depaffnent Pfocur€menl SeNlcas DNElon Attachment 5: lmmigratlon Aflidavit Certilication Solicitation: RFP 17-7116 Disaster Recovery Consulting Services This Affidavit is required and should be signed, notarized by an authorized principal of the lirm and submitted with lormal lnvitations to Bid (lTB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of iheir enrollment, at the time of the submission of the vendo/s/bidde/s proposal. Acceptable evidence consists of a copy ol the properly completed E- Verify Company Prolile page or a copy ol the fully executed E-Verify Memorandum of Understanding lor the company. Failyfe to include this Affidavit anC,,_acceotable evlde.Lcgi of enrollment irJ the E-Verilv proqram, may *rem the Vendor / Bidder's propos,sl, as non-responslye. Collier County will not intentionally award County conlracts to any vendor who knowingly employs unauthorized alien workers, constiluting a violation ol the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 2744(e) of the lmmigration and Nationality Act ("lNA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation ol Section 2744 (e) of the lNA, Such Violation by the recipient ol the Employmenl Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are lully compliant with all applicable immigration laws (specifically to the 1986 lmmigration Act and subsequent Amendment(s)) and agrees to comply wilh the provisions of the Memorandum of Undersianding with E-Verily and to provide proof of enrollment in The Employment Eligibility Verilication System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time ol submission of the Vendor's / Bidder's proposal. Company Name Disasters, Strategies and ldeas Group, LLC :**:,d,;ip:w County of Leon Title President ( I r,/ zo/ ? The foregoing instrumenl was signed and aeknowledged belore me this tbXry a fru{u** ,20 / f ,by Linda Berry, who is personally known to me. (Print or Type Name)'il-1, GLof,rA Ailn PtRftYlrtil ilolrry Publlc'91il. ot Flo{tsr 6ommlrtl0lt , ff $fili Hy Comm. trplnr Iry {, 2020 Notary Public Signature Gloria Ann Perrvman trF', qngl 55 Mnv 4 2O2O Notary Commission Number/Expiration The signee of this Atfidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy ol this aflidavit to interrogatories hereinafter made. 17-7116 Disast€r Recovery Consulting Services 27 *Tmmffi1Hffy'" Attachment 6: Vendor Substitute W - 9 Hequest for Taxpayer ldentification Number and Certification ln accordance with the lnternal Revenue Service regulations, Collier County is required to collect the following informalion for tax reporting purposes from individuals and companies who do business wilh the County (including social security numbers if used by lhe individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notily you in writing ol the reason tor collecting this informalion, which will be used for no other purpose lhan herein stated. Pleaso complete all information that applies to your business and return with your quote or proposal. 1. General lnformation {provide all information) Taxpayer Name ...Oisasters. Strateoies and ldeas Grouo. LLC (as shown on income tax return) Business Name (if different trom taxpayer nama) CitvAddress PO Box t2333,-. -.,,,.Tallnhascoe state FL Zio 32317-2333 Telephone 950:9.85-4013 -_ FAX 850-385-1510 Email oloria@dsideas.com Order lnformalion Address PO..Box.12333 _ City Tallahasssre State FL Zip Q231.7-.?333 FAX _ggg-ggq-]510*_"_ Femit / Payment lnlormation Address PO Box 12333 City Tallahassee FAX ,850-385-1510- Stale FL Zp 32317-23Q3 Ernail glodir@dsideas.com I Email gloria_@dsideas.pom 2. Company Status (check only one) _lndividual / Sote Proprietor _Corporation --Partnership _Tax Exempl (Federal income tax-exempt entity under lnternal Revenue $ervice guidelines lFlC 501 (c) 3) X Limited Liability Company P Enter the tax classilicalion {A = Disreoarded Entilv. C s Coraaration. P = Partnershio) 3, Taxpayer ldentification Number (for tax reporting purpases only) Federal Tax ldenlificalion Number (TlN) 5t?369236 who do nol have a TlN. will be reouired to orovide a social securitv numbsr prlor to an award of the contract, 4. Sign and Date Form Certification: Under penatties of perjury, I certify that the inlormation shown on lhis farm is correct to my knowledge, Date K/to/Zot7 -ffi Tirle Finence and Atcountine Manaser PhoneNumber 850-385-4013 17-71 l6 Di$6$ter Flecovery Consulling Services 2A c,ffi* counry@ AdminisHive Seruices Depaftnern Procuremenl Servrcss DMisofi Attachment 7: lnsurance and Bonding Requirements lnsurance / Bond Type 1. ffi Worker's Compensation 2. fi Employer's Liability 3. X CommercialGeneral Liability (Occurrence Form) pattern6d after the current ISO form 4. X lndemnification 4. ffi Automobile Liability 5. X Other insurance as noted: Hequired Limits Statutory Limits ol Ftorida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements $100.0Q0 single limit per occurrence Bodily lnjury and Property Damage $1,000.000 single limit per occurrence, $2,000,000 aggregate for Bodily lniury Liability and Properiy Damage Liability. This shall include Premises and Operations; lndependent Contractors; Producls and Completed Operations and Contractual Liability To the maximum extent permitted by Florida law, the Contractor/ Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals' fees, to ihe extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Gontractorly'endor/Consultant or anyone employed or utilized by the Contractorfuendor/Consultant in the performance of this Agroement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnilied party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. $ 1.000.000 Each Occurrence; Bodily lnjury & Property Damage, Owned/Non-ownedlHired; Automobile lncluded f] Watercraft $ Per Occurrence fl UniteO States Longshoreman's and Harborworker's Act coverage shallbe maintained whore applicable to lhe complelion of the work. $ - Per Occurrence fl Maritime Coverage (Jones Act) shall be maintained where applicable to lhe completion ol the work. $ -- Per Occurrence fl Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. flPottution [! Professional Liability S - Per Occurrence $ - Per Occurrence $1,000,000 Per Occurrencer $ 500,000 each claim and in the aggregater $1,000,000 each claim and in the aggregate. $2,000,000 each claim and in the aggregale n Prolessional Liability $_ per claim and in the aggregate. $1,000,000 per claim and in the aggregate. $2,000,000 per claim and in the aggregate 7. I Pertormance and Payment Bonds fl Valuable Papers lnsurance $-' Per Occurrence 6. U Bid bond fl Employee Dishonasty / Crime $-- Per Occurrence lncluding Employee Theft, Funds Transler Fraud, lnclude a Joint Loss Payee endorsement naming Collier County. Shallbe submitted with proposalresponse in the form ol certilied tunds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equalto 5"/o ol the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit lnsurance Corporation. For projects in excess of $200,000, bonds shall be submitted with the executed contract by Proposers receiving award, and wdtten {or 100o/o of the Contract award arnount, the cost borne by the Proposer receiving an award. The Per{ormance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 57o ol the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, lnc. of 75 Fulton Street, New York, New York 10038. 8. E Vendor shall ensure that all subcontraclors comply wilh the same insurance requirements that he is required to meel. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. g. [l Cotlier County must be named as 'ADDITIONAL INSUHED" on lhe lnsurance Certificate lor Commercial General Liability where required. 10. [! The Certificate Holder shall be named as Collier County Board ol County Commissioners, OH, Board of County Commissioners in Collier County, OFI Collier County Governmenl, OFI Collier County. The Certificates of lnsurance must state the Conlract Number, or Project Number, or specific Project description, or musl read: For any and all work performed on behalt ol Collier County. 11. El Thirty (30) Days Cancellation Notice required. nLC7nftA17 Vendor's lnsurance Statement We understand lhe insurance requirements ol these specilications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Vendor Signature Print Name Insurance Agency Agent Name Donna Casenove lor Black Bear Chad Gardner lor Mckee Date {/a/Zotf Linda Berry Black Bear lnsurance Agency (CommercialGen Liab, /Auto Liab. /Umbrella Liab.) McKee lnsurance Agency (Professional Liability and Workers Gomp) 407-774-2327 8s0-545-0833 ldeas Group, LLC 17 -7 1 16 Disaster Flecovery Consulting Sorvices COLLIER COUNTY Certification Regarding Debarment, Suspension, and Other Responsibility Matters Covered Transactlons (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debaned, suspended, proposed for debarment, declared ineligible, or voluntarily' ' excluded'from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judg.ment' rendered against them ior cilmmission of frbud or a criminal offense in connection with obtainlng' attempiiiig io obtain, or performing a public (Federal, State or local) transaction or contract under a oublii traisactiou viblation of Feddral or Statd antitrust statutes or commission of embezzlement, theft, f*d.y; UriUerV, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental.entity (F-ederal,' ' State or'local) with commission of any of the offens-es enum'erated in paragraph (lXb) of this certification; and {d) Havo not within a three-year period preceding this application/proposal had one or mora public' transactions (Federal, State or local)terminated for cause or default. (2) Where the prospective primary participant is unable to certify !o any of the statemenls in this certification, such prbspdctive pahicipant shall attach an explanation to this proposal. Linda Berry Name President Title Proiect Number Disasters, Strategies and ldeas Group, LLC 56'2369236 Firm Tax lD Number '166617972 DUNS Number 2050 CapitalGircle NE, Suite D, Tallahassee, FL 32308 Project Name EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Lobbying The undersignuo Disasters, strategies and ldeas Group, LLc pendor/ Gontractor) certifies, to the best of his or her knowledge and belief, that: (1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to lnfluence an officer or employee of an agency, a member of the Legislature, an officer or employee of the judicial branch, or an employee of a State agency in connection with the awarding of any State contract, the making of any Stale grant, the making of any State loan, the entering into of any cooperative agroement, and the extension, continuation, renewal, amendment, or modification of any State contract, grant, loan, or cooperative agreement' (2) No grantee, nor its persons or affiliates, may employ any peftion or organization with funds received pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State agoncy. The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the cost for advertising, including production costs; postage; entertainment; and telephone and telegraph; and association dues. The provisions of this paragraph supplement the provisions of section f .A62, Florida Statutes, which is incorporated by reference into this solicitation, purchase order or contract. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall ceilify and disclose accordingly. The Vendor/Contractor, Disasters, Strategies and ldeas Group,,LtQrtifius or aflirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. ln addition, the Contractor understands and agrees that the provisions of 11.062, Florida Statutes., apply to this certification and disclosure, if any. Linda Berry Name of Authorized fficial President Title Signature of Vendor/Contracto/s Authorized Oflicial Date 6CA-3 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES GOLLIER COUNTY Conflict of lnterest Certification RFP 17-7116 Collier County Solicitation No. g, Linda Berry , hereby certify that to the best of my knowledge, neither I nor mV spouse, dependent child, general partner, or any organization for which I am serving as an officer, director, trustee, general partner or employee, or any person or organization with whom I am negotiating or have an arrangement conceming prospective employment has a financial interest in this matter. I further certify to the best of my knowledge that this matter will not affect the financial interests of any member of my household, Also, to the best of my knowledge, no member of my household; no relative with whom I have a close relationship; no one with whom my spouse, parent or dependent child has or seeks employment: and no organization with which I am seeking a business relationship nor which I now serve actively or have served within the last year are parties or represent a party to the matter. I also acknowledge my responsibility to disclose the acquisition of any financial or personal interest as described above that would be affected by the matter, and to disclose any interest l, or anyone noted above, has in any person or organization that does become involved in, or is affected at a later date by, the conduct of this matter. Presidenl 0a- tL- zDtT Position Date Prlvacy Act Statement iitfe tof the Ethics in Government Act of 1978 (5 U.S.C, App.), Executive Oder 12674 and 5 CFR Part 2634, Subpart I require the reporting of this information. The primary use oi the information on this form is for review by officials of The Justice Department to determine compliance with applicable federal conflict of interest laws and regulations. Addilional disclosures of the information on this report may be made: (1) to a federal, state or local law enforcement agency lf the Justice Department becomes aware of a violatlon or potential violation of law or regulations; (2) to a court or party in a court or federal administrative proceeding if the government is a party or in order to comply with a judge-issued subpoena; (3) to a source when nec€ssary to obtain information relevant to a conflict of inlerest investigation or decision; (4) to the National Archives and Records Administration or the General Services Administration in records management inspections; (5) to the Office of Management and Budget during legislative coordination on private reliel legislation; and (6) in response to a request for discovery or for the appearance of a witness in a Judicial or administrative proceeding, if the information is relevant to the subject matter. This sonfidential certification will not be disclosed to any requesting person unless authorized by law. See also tho OGE/GOW-2 executive branch-wide Privacy Act system of records. GCA.4 TXHIBIT B GRANT CERTIFICATIONS AN D ASSUMNCES cou-ttR couNTY ANTICIPATED DISADVANTAGED, MINORITY, WOMEN OR VETERAN PARTI(IPATION STATEMENT r,Ylll bn t.Grit d. Urwer*auc na$Jat ttitll r€qurru fi€ PRJMI to.ithar pr(n\do r rslriad nilement or trw,de roiln€ doilm€ntition thrt yrlldat$ i A. PRTME I,Ef{DOR/COilTRACTOR II{FORMATIOT\| Disasters, Stratogies and ldeas Group, LLC fiE PNIMI A R^ORJDA{TIITiM &5TOVIiIAGTD or vroMtll tt gta855 rHltnmEP ,frr?!B on HAw a s4tu otl40vat{rActD 8A CEITITICATIoN TROM IHE SMAIL IT'SIIJTSS ? A tttvrcE DEAtuDVfTrntilr TI,|E Acnl,Try OF rHE CO0aT[Afr - il t{ H rs THIS su6Mr55Eil A Rn 6tONl B' lr PmME lUtS SU8tCIfiTnACrOS ()R $UpftJrR WHO t$ A DISAOVAITTAcED tr,ilt!reruTy, trroMErs-(}$fi8o, slylAu- flrsslEss oot{cERll off sErurcE otsAErf} utTBAr{, pffil\rE ls To cofitrt ETE lurs r{Exf stcTlorrt DOI lrl/w8t wtEillr{ TTPE OT WOnI OR S,}TCIALTY c. sEcnoN To BE COMPL_EIXO 8y pnllliE vEHoon&oHTRACTOR 0b'lL-Zat7 850-3854013 850-385-1510 NorE: ThB:nlomxlioaEts.dtotr.drnrdreportrntciper.dDBEo.MEEp.rtcwrioninfederelly-fundcdcgnract3 yharntiopttsdD6Eoa MBe ,mou{rl i, voluntrtY rrd win nclt beconre prn o{ the contr.ctual trrrru Trri, form mrat b. rulrftfied rt bme of rcJpoltl! to . toirrittion It frd erhpn :wrtdad a co{rnly cortrrt, iha pnmr wlll br aJt.d to opd.te lhc inform.tifi frn lhe grrnt canptierxc fiter ,,ii/;it;riilfriffi *iffi }$ffi l?!*&t9.:1!*tllslit*a. j.bl,ltt llr.l{rukr iA ttlrpinic Anf,fiGt }lA iE$trersia Ir,A ssbcfit. ArJmArmricn 5AA &tu}rfficlffii?A'A ,lofl.tandity worTrca I\l}nd,t Ottrac notoleJd*ruq,' Bt .o D. $ECNOil TO BE COMPUTED 8Y CO1UER COUITITY GCA. 5 F]qJIP.ITS GMNT CERTI FICATIONS AND ASSURANCES lilllllR r:(}.-riii) G x.'{*: {.1}f"'1iti.j,!t};i;l f ilfr l.'1 pm ornonrulury utr Fos coMuoDmes AND (o$rRAcTuAL t€-RvlcEt AND PROFESsIONAL CONSUI.TAHT SEIVICES Pr,inrr tonlr.ctor'#fl m r Corisrdt.nt adlrcli and plrli.rt Nrrmbcr Procunement Humber/ AduertsafiE|rt NwGbe, Disasters, Strategies and tdeas Group, LLC 2050 CapitalCircle NE, Tall., FL 32308/B50-385-4013 RFP 17-7116 Disaster Recovery Consulting Services fire list below s imrndrd to be r list&g ol firrnj th.t rru. or mcrnpriry to, garti.iprn ofi tfu Fojccr numb*rud abc,lr. Tl: lirt nrurt inddethafmbi5rngorquotilgrpnmgerunllasrubrardruldieriquotrngforprrtaiFdifi. rim!cofltr.ctilrandconluitratjnnust provith tnfonnrtim for Nwnbcfi 1, t, 1, rnd 4; rnd, rhodd prwrdr rrry dormtin thcy hrvr for Numbrrr 5. 6, 7, and 8. this form must be rubman.d with ilx hd pxbga I 2 3 a r*d.nlTrrturumbrr 56-2369236 sl I ou I XI NaFDBE 8. Annurl Gro$ n€adgtr r*rmrtems Disasters, Str?tegies and ldebEGroup Phona !|umber: atdra$ 850-385-4013 * ,_ 2050 Capit?l Circle NE Suite Dffi z.l-l s.6.o*..,* l_l subconruttrnt Lrlsth.nSlm;llion tetv,ten 91-5 milliol 8€tarr$ S $1o rtlllisr !Gt$&rn t l(}Ii mrlioo rvlor! thi,r 5 t5 m&lioo 5. VGrr rrfm E$rblillrcd 2003 l. frd.ral Trx lDltumber 2 firm ilam! , Phon.lrumber a AddrEis 5. V€r rrrm Est.blith{d !. AnnElCrfisRecspts f[rtssthrni r mdlion l_laetrmn I t-s rallisr I lgahnt n s 3-1o Egllidr [-l*r",*n r rGtt m,llidrH l_lMorc th.n 5 t:t ,ndlim 6.f-l DEE Ll nqr.DEE r l-'l srocomractor Ll sutaon ultrilt 1. fcdtfdfutDt{urnie, z" rirm Nrmc 3. Phon{tlumber 6. &ddre$ 5. Yref f*fm f$.blisft,ld 8. Afln€lGrE$ Rec€rpts l-l,c., thr*, r mdlk n l-l*nsr-snilidr I laet,rern 5 s-to nillio.t l-Ir.n",o"n g rGts mrHisrH l_lrrorc then , ls mdlbn ol I oar I I NqlDaE z. [-f sr&<ontrr<ror L_l subonsuhmt l. F*deralTarlDflumbet 2. Frrn Nrma ! Plrolletlumber' a. Ad,&e$ 'B D!S NqhO'E Ssbaortra*ot 9Jbonsuk.nt a. AnnttlGmre R*dpcJ t rs thrn t 1m*lisl letr.m 3l-5.rillidl Bch*..n I5-10 mtlisr 8.tYr.rn, lll5 mrlliffr trE.e the,! s ,5 fiillioa 5. VattFino Eslrbli3rt d' ULA. b EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Acknowledgement of Terms, Conditions and Grant Glauses Flow Down of Terms and Condltions from the Grant Agreemant Subcontracts: lf the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be available to the Department for review and approval. The vendor agrees to include in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed anC required by law. The recipient shall document in the quarterly report the subcont actor's progress in performing its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat. Certification On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identified in this solicitation document(s). Vendorl0ontractor Name Dilasters, Strategies and ldeas G-roup, LLC Date aA- ilr-Lot| Authorized Signature Address 2050 CapitalCircle NE, Suite D, Tallahassee, FL 32308 SolicitationlContract# RFP 17'7'116 GCA-7 A G R E E M E N T 17-7116 for Disaster Recovery Consulting Services THIS AGREEMENT, made and entered into on this day of and between Tidal Basin Government Consulting, LLC, authorized to do State of Florida, whose business address is 126 Business Park Drive, Utica, "Consultant") and Collier County, a political subdivision of the State of Florida, WITNESSETH: 2017, by business in the NY 13502, (the (the "County"): AGREEMENT TERM. The Agreement shall be for a five (5) year period, commencing on Date of Board award and terminating five (5) years from that date or until all outstanding Purchase Orders issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Consultant, renew the Agreement under all of the terms and conditions contained in this Agreement for five (5) additional one (1) year periods, The County shall give the Consultant written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Consultant written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The County, in conjunction with the Collier County Sheriff's Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island, including but not limited to the Clerk of the Circuit Court, Supervisor of Elections, Tax Collector, Property Appraiser, Everglades City, hereinafter named "Consortium", may obtain services under this Agreement. The Consultant shall commence the services for the County upon the issuance of a Notice to Proceed attached with Consultant's not -to -exceed proposal. 3. STATEMENT OF WORK. The Board of County Commissioners deemed five (5) firms to be qualified and awarded an Agreement to each firm. Each awardee will enter into an Agreement to Disaster Recovery Consultant services on an as -needed basis as may be required by the County in accordance the terms and conditions set forth in Exhibit B - Request for Proposal (RFP) #17-7116 "Disaster Recovery Consulting Services" Scope of Services, including Grant and FEMA exhibits and addendum, and Exhibit Page 1 of 13 #17-7116 & Disaster Recovery Consulting Services Tidal Basin Government Consulting, LLC C - Consultant's proposal, referred to herein and attached hereto to the Agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 3.1 The County, in conjunction with the Collier County Sheriff's Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island, including but not limited to the Clerk of the Circuit Court, Supervisor of Elections, Tax Collector, Property Appraiser, Everglades City, hereinafter named "Consortium", may obtain services under this Agreement. 3.2The execution of this Agreement shall not be a commitment to the Contractor that any Work will be awarded to the Contractor. Rather, this Agreement governs the rights and obligation of the procedure to obtain Work and all Work undertaken by Contractor for County pursuant to this Agreement during the term and any extension of the term of this Agreement. 3.3 The procedure for obtaining Work assignments under this Agreement is as follows: The Contract Manager/Representative of the Consortium will request a not -to exceed proposal from one or more firms and upon acceptance a Purchase Order will be issued for the assigned Task. Each Agency within the Consortium reserves the right to assign all or portions of the Work to one or more firms. 4. THE AGREEMENT SUM. The County shall pay the Consultant for the performance of this Agreement based on Exhibit A Fee Schedule, attached hereto and the price methodology as defined in Section 4.1. Payment will be made upon receipt of a proper invoice and upon approval by the Contract Manager or designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act." 4.1 Price Methodology. Time and Materials: The County agrees to pay the Consultant for the amount of labor time spent by the Consultant's employees and subconsultants to perform the work (number of hours times hourly rate), and for materials and equipment used in the project (cost of materials plus the Consultant's markup). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up documentation of costs; invoices would include number of hours worked and billing rate by position (and not company (or subconsultant) timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. 4.2 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely Page 2 of 13 #17-7116 & Disaster Recovery Consulting Services Tidal Basin Government Consulting, LLC submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 5. SALES TAX. Consultant shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531 C-2. 6. NOTICES. All notices from the County to the Consultant shall be deemed duly served if mailed or faxed to the Consultant at the following Address: Tidal Basin Government Consulting, LLC 126 Business Park Drive Utica, NY 13502 Attention: John Marini, President & Chief Executive Officer Telephone: (315) 797-3035 Facsimile: (315) 797-1090 Email: Jmarini(cDtidalbasingroup com All Notices from the Consultant to the County shall be deemed duly served if mailed or faxed to the County to: Board of County Commissioners for Collier County, Florida c/o Collier County Bureau of Emergency Services (BEC) Division 8075 Lely Cultural Parkway Naples, Florida 34113 Telephone: (239) 252-3600 Attention: Dan Summers, Division Director Email: DanielSummers(c)-collier. oq v.net The Consultant and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Consultant or to constitute the Consultant as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Consultant. The County will not be obligated to pay for any permits obtained by Subcontractors/Subconsu (tants. Payment for all such permits issued by the County shall be processed internally by the County. All non -County permits necessary for the prosecution of the Work shall be procured and paid for by the Consultant. The Consultant shall also be solely responsible Page 3 of 13 #17-7116 & Disaster Recovery Consulting Services Tidal Basin Government Consulting, LLC for payment of any and all taxes levied on the Consultant. In addition, the Consultant shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Consultant agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Consultant. 9. NO IMPROPER USE. The Consultant will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Consultant or if the County or its authorized representative shall deem any conduct on the part of the Consultant to be objectionable or improper, the County shall have the right to suspend the Agreement of the Consultant. Should the Consultant fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Consultant further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Consultant be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non- performance. In the event that the County terminates this Agreement, Consultant's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Consultant shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Consultant agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 12. INSURANCE. The Consultant shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000, aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Consultants; Products and Completed Operations and Contractual Liability. B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non -Owned Vehicles and Employee Non -Ownership. Page 4 of 13 #17-7116 & Disaster Recovery Consulting Services Tidal Basin Government Consulting, LLC C. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $100,000 for each accident. D. Professional Liability: Shall be maintained by the Consultant to ensure its legal liability for claims arising out of the performance of professional services under this Agreement. Consultant waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $1,000,000 each claim and in the aggregate. Special Requirements: Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government shall be listed as the Certificate Holder and included as an "Additional Insured" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Consultant's policy shall be endorsed accordingly. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Consultant during the duration of this Agreement. The Consultant shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: thirty (30) days prior written notice, or in accordance with policy provisions. Consultant shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non -renewal or material change in coverage or limits received by Consultant from its insurer, and nothing contained herein shall relieve Consultant of this requirement to provide notice. Consultant shall ensure that all subconsultants comply with the same insurance requirements that the Consultant is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Consultant shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Consultant, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant or anyone employed or utilized by the Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. Page 5 of 13 #17-7116 & Disaster Recovery Consulting Services Tidal Basin Government Consulting, LLC 13,1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Consultant, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Consultant. Consultant's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Bureau of Emergency Services (BES) Division. 15, CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Consultant further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Insurance Certificate(s), Exhibit A — Fee Schedule, Exhibit B -Request for Proposal (RFP) #17-7116 "Disaster Recovery Consulting Services" Scope of Services, including Grant and FEMA exhibits and addendum, and Exhibit C - Consultant's proposal. 17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period ,of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause, 19. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Consultant is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Page 6 of 13 #17-7116 & Disaster Recovery Consulting Services Tidal Basin Government Consulting, LLC Records Law Chapter 119, including specifically those contractual requirements at F.S. § 119.0701(2)(a) -(b) as stated as follows: IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Consultant must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law, 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Consultant does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Consultant or keep and maintain public records required by the public agency to perform the service, If the Consultant transfers all public records to the public agency upon completion of the contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of the contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Consultant observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Consultant to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful proposer. Page 7 of 13 #17-7116 & Disaster Recovery Consulting Services Tidal Basin Government Consulting, LLC 21. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 22. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 23, DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla, Stat. 24. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 25. AGREEMENT STAFFING. The Consultant's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Consultant shall assign as many people as necessary to complete the services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the required service. The Consultant shall not change Key Personnel unless the following conditions are met: (1) Proposed replacements have substantially the same or better qualifications and/or experience. (2) that the County is notified in writing as far in advance as possible. The Consultant shall make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The County retains final approval of proposed replacement personnel. 26. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents and/or the County's Board approved Executive Summary, the terms of the Agreement shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Conditions shall take precedence over the Agreement. To the extent any conflict in the terms of the Contract Documents cannot be resolved by application of the Supplemental Conditions, if any, or the Agreement, the Page 8 of 13 #17-7116 & Disaster Recovery Consulting Services Tidal Basin Government Consulting, LLC conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Consultant at County's discretion. 27. ASSIGNMENT. Consultant shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Consultant does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Consultant all of the obligations and responsibilities that Consultant has assumed toward the County. 28. SECURITY. The Consultant is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Consultant shall be responsible for all associated costs. If required, Consultant shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Consultant shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Consultant's employees and subconsultants must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Consultant ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Consultant during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the Consultant's business. The Consultant shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPSO),colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. Page 9 of 13 #17-7116 & Disaster Recovery Consulting Services Tidal Basin Government Consulting, LLC IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Agreement on the date and year first written above. ATTEST. Dwight E. Brock, Clerk of Courts By: Dated: (SEAL) Consultant Witnesses: First Witness rr Tk C-, / //' pe/print witness naml,T Second Wi pp ss (I/j oin' y C 'ssel TType/print witness name Approved as to Form and Legality: Assistant County Attorney Print Name BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Penny Taylor, Chairman Consultant Tidal Basin Government Consulting, LLC By: V � - (pignature SO V") (M nl C��7 TType/print signature and titleT P.p 10 or 13 00 Yi7-T1168 U9We,i20Wg91r Cgn¢ NSeM— T"IMslnGw mem CgwftWg LLC EXHIBIT A - FEE SCHEDULE Descri ton Hourly Rate Pre -Disaster Rate $195 Post -Disaster Rate $195 The above hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. The County will not reimburse the consultant for travel, overhead, operational or other related costs. Page 11 of 13 #17-7116 & Disaster Recovery Consulting Services Tidal Basin Government Consulting, LLC EXHIBIT B — REQUEST FOR PROPOSAL (Also attached hereto following this page) Page 12 of 13 #17-7116 & Disaster Recovery Consulting Services y. Tidal Basin Government Consulting, LLC EXHIBIT B REQUEST FOR PROPOSAL Co 7e -r Coui4ty Administrative Services Department Procurement Services Division COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS RFP 17-7116 Disaster Recovery Consulting Services Brenda Brilhart, Procurement Strategist (239) 252-8446 (Telephone) BrendaBrilhart@colliergov.net (Email) This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. PKkuuuraxd8,siv--CS:;t•1m^3927TonomiTraitEast^Nip!%.F! Oa3012A901 ^23r1252•&107^n^.4^x.rulGrrg�v,naUprccuronrenlsendces Table of Contents LEGALNOTICE.................................................................................................................................................................. 3 EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT........................................................................... 4 EXHIBIT It: GENERAL RFP INSTRUCTIONS.......................................................................................................................... 8 EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS....................................................................11 EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP...........................................................................................14 ATTACHMENT 1: VENDOR'S NON -RESPONSE STATEMENT...............................................................................................22 ATTACHMENT 2: VENDOR CHECK LIST.............................................................................................................................23 ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT........................................................................................................24 ATTACHMENT4: VENDOR DECLARATION STATEMENT....................................................................................................25 ATTACHMENT5: IMMIGRATION AFFIDAVIT CERTIFICATION...........................................................................................27 ATTACHMENT 6: VENDOR SUBSTITUTE W — 9.................................................................................................................28 ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS........................................................................................29 EXHIBIT A — Scope of Services EXHIBIT B — Granting Agency Provisions EXHIBIT C — Granting Agency Forms (provide in proposal at time of submittal) 17-7116 Disaster Recovery Consulting Services 2 Co ier Couvrty Administrative Services Department Procurement Services Division Legal Notice Sealed Proposals to provide Disaster Recovery consulting services will be received until 3:00 PM .Naples local time, on August 16, 2017 on the Collier County Government, Procurement Services on line bidding system. RFP 17-7116 Disaster Recovery Consulting Services Services to be provided may include, but not be limited to the following: Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. A non -mandatory pre -proposal conference will be held on August 1, 2017, commencing promptly at 3:30 PM, and will be held in the Procurement Services Division Conference Room, Collier County Government, Procurement Services Division, 3295 Tamiami Trail E, Naples, FL 34112. A teleconference number will be made available upon request by emailing the Procurement Services at brendabrihart(a)-collieraov.net All statements shall be made upon the official proposal form which may be obtained on the Collier County Procurement Services Division Online Bidding System website: www.colliergov.net/bid. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA, BY: /S/ Edward F, Coyman, Jr. Director, Procurement Services This Public Notice was posted July 17, 2017 on the Collier County Procurement Services Division website: www.colliergov.net/purchasing 1�� vrs�c�t 3wss�aa N'PArmi, 3377 Tamoml TIM Bn,f I liaFlos, Flo f0:. 34 MAIM 7AIM , we w whoigne-roli�r ircbac'ing 17-7116 Disaster Recovery Consulting Services 3 Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Bureau of Emergency Services (BES) Division (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance, as amended. Brief Description of Purchase Collier County Board of County Commissioners, in conjunction with the Collier County Sheriff's Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island hereinafter named "Consortium", is requesting proposals for an— IDIQ ( indefinite delivery/indefinite quantity) Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. Detailed Scope of Work — See Exhibit A Term of Contract The County's intent is to negotiate an agreement with multiple firms. The contract term, if an award(s) is/are made is intended to be for a five (5) year initial term with five (5) one (1) year renewal options. Prices shall remain firm for the initial term of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Solicitation Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of the RFP process. Event Date Issue Solicitation Notice 7/17/2017 Last Date for Receipt of Written Questions 5:00 PM 8/9/17 Non Mandato Pre -solicitation Meetin 3:30 PM 8/1/2017 Addendum Issued By 8/11/17 Solicitation Deadline Date and Time 3:00 PM 8/16/17 Vendor Presentations if Required TBD Response Format The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms and conditions of same, and all ordinances and policies of Collier County. The Vendor further agrees that if it is awarded a contract, the work will be performed in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the guidelines set forth in this RFP. Any portions of the proposal that do not comply with these 17-7116 Disaster Recovery Consulting Services 4 guidelines must be so noted and explained in the Acceptance of Conditions section of the proposal. However, any proposal that contains such variances may be considered non- responsive. The items listed below shall be submitted with each proposal and should be submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a Vendor to include all listed items may result in the rejection of its proposal. Tab I: Cover Letter / Management Summary Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFP. Tab II: Firms Qualifications (30 points/10 Page Limit) In this tab, provide the following: • Provide an overview of the Firm's history, capability and business ability relative to the County's requirements. Not to exceed two (2) pages. • Describe your firm's qualifications in providing disaster recovery and specifically FEMA reimbursement services. Include information on organizational structure. Include any special expertise which your firm has in working with FEMA regarding debris reimbursement and monitoring contracts, Provide your firm's experience working with Florida Department of Transportation (FDOT) utilizing the Florida Highway Administration (FHWA) program for road reimbursement. Provide specific information on your experience working on disaster recovery reimbursement specific projects in Florida. • Provide a complete list of all government agencies for which you are currently providing, or have provided in the past, disaster recovery FEMA reimbursement services since 2012, and FHWA services. Indicate the dates (length) of service for the listed clients and specify the name, title, addresses and telephone number of individuals. The County may contact those clients for whom you have provided disaster recovery FEMA reimbursement services for further information concerning the services provided. • For specific large disasters that you may have been involved in handling the FEMA reimbursement for, or are still handling, e.g. Hurricane Katrina, provide information on the number of Project Worksheets handled, the number of employees put within the organization to complete the work, what pre -work was done to assist in completing the Project Worksheets, any special reimbursement issues resolved with FEMA, amount de -obligated with the State and FEMA and why, the amount of dollars recovered for the organization, success in any FEMA or State appeals, and experience with any FEMA and State audits. • Provide information related to your experience with any FEMA or State appeals. Provide the details as to the outcome, the duration of the appeal and any other related data. • Provide information related to your experience with FEMA and State audits. Provide the number of audits your firm has been involved with, the number of findings against the organization that the auditors identified; if the findings were significant and overall what they found and the duration of the audits. • Describe contacts and relationships with your other clients and interaction with FEMA and State Agencies, Include FHWA experience. 17-7116 Disaster Recovery Consulting Services 5.' Tab III: Specialized Expertise of Team Members (25 points110 Page Limit) • Provide a list of individuals who will be assigned (on site) to the disaster recovery reimbursement service engagement with the County and their specific roles. Include summary resumes of the individual to reflect their experience and education, particularly as they relate to the firm's engagements since 2008. Identify the primary contact who will be actively engaged in serving the account and identify the current client workload of this individual by counties, cities, special districts, and other as may apply. • If lead project staff members are to be changed, request must be made in writing and pre - approved by Consortium. • Provide the number of employees who serve in Florida who would be available during normal business times versus during time of emergency or disaster. Describe the experience that these types of employees have in working with FEMA and the State in handling the documentation required for receiving reimbursement, e.g. Project Worksheets, in resolving reimbursement issues, and dealing with FEMA and State appeals, and audits. • Describe the training that your employees have had regarding FEMA and FHWA grant rules and guidelines, State pass-through grant rules for reimbursement, debris recovery reimbursement, and any further training for reimbursement. • Describe if your employees are full time employees or contracted employees. Tab IV: Technical Approach (20 points/10 Page Limit) • Provide a description of the firm's general approach to the proposed scope of services to include team organization, staff assignments, schedules, quality assurance and accountability. • How would you provide service if multiple nearby counties were in need. Ex: Lee County plus Collier. • Provide relevant availability guidelines and/or the average time between request for meetings and actual attendance for current clients. Discuss the availability of the primary contact relative to current and future client workload. Include for each individual the estimated number of hours that will be contributed to this project and in what capacity they would serve on this project. Include information on supervisory personnel. • Describe the amount of time and ability that your firm would be able to devote to Collier County to research the current process of how our organization is seeking federal reimbursement and how that process could be streamlined, as well as how we can better prepare before a loss to document a claim. • Provide website and/or portal with details for status to worksheets. • Describe how your firm would include public adjusting and include coordinating with each applicant's Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. Tab V: Cost of Services to the County (15 points/10 Page Limit) • The cost of the proposal shall reflect an hourly rate for pre -disaster assistance and an hourly rate for all post -disaster. The proposed hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. The County will not reimburse the consultant for travel, overhead, operational or other related costs. • The county will not pay the consultant for services unless pre -disaster assistance is requested or a disaster has occurred and requires assistance to request reimbursement from FEMA and/or another agency. • Provide examples (if any) where you have recovered all or part of your fees from FEMA. 17-7116 Disaster Recovery Consulting Services 6 Tab VI: References (10 points) In order for the vendor to be awarded any points for this tab, the County requests that the vendor submits three (3) references from clients whose projects are of a similar nature to this solicitation as a part of their proposal. Information provided for each client shall include the following: • Client name, address and email address and telephone number. • Description of services provided. • Time period of the project or contract; briefly describe if project met or exceeded the schedule outlined • Client's contact reference name, email and current telephone number. • Dollar value of project; briefly describe if the completed project met, or came under budget. Tab VII: Acceptance of Conditions Indicate any exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in this RFP. If no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee consideration, depending on the extent of the exception(s). Such determination shall be at the sole discretion of the County and Selection Committee. Tab VIII: Required Form Submittals • Attachment 2: Vendor Check List • Attachment 3: Conflict of Interest Affidavit • Attachment 4: Vendor Declaration Statement • Attachment 5: Affidavit for Claiming Status as a Local Business • Attachment 6: Immigration Affidavit Certification • Attachment 7: Vendor Substitute W-9 • Attachment 8: Insurance and Bonding Requirements • Other: Grant Forms Proposal Selection Committee and Evaluation Factors The County Manager shall appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab II, Firms Qualifications 30 Tab III, Specialized Expertise of Team Members 25 Tab IV, Technical Approach 20 Tab V, Cost of Services 15 Tab VI, References 10 TOTAL 100 Tie Breaker: In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four (24) months prior to the RFP submittal deadline. Payment information will be retrieved from the County's financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process. In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at least three (3) witnesses. 17-7116 Disaster Recovery Consulting Services 7 Exhibit II: General RFP Instructions 1. Questions Direct questions related to this RFP to the Collier County Procurement Services Division Online Bidding System website: www.collier.gov.net/bid. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Procurement Services Division Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. 2. Pre -Proposal Conference The purpose of the pre -proposal conference is to allow an open forum for discussion and questioning with County staff regarding this RFP with all prospective Vendors having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of this RFP as an addendum. All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre -proposal conference for this solicitation. If this pre -proposal conference is denoted as "mandatory", prospective Vendors must be present in order to submit a proposal response. 3. Compliance with the RFP Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. 4. Ambiguity, Conflict, or Other Errors in the RFP It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Procurement Strategist will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Procurement Services Division, 5, Proposal, Presentation and Protest Costs The County will not be liable in any way for any costs incurred by any Vendor in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. 6. Delivery of Proposals All proposals are to be uploaded on the County's on line bidding system (www.colliergov.net/bid) before 3:00 PM, Naples local time, on or before August 16, 2017. 7. Validity of Proposals No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to the County prior to the time set for the closing of Proposals. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process. 17-7116 Disaster Recovery Consulting Services 8 8. Evaluation of Proposals The County's procedure for selecting is as follows: 1. The County Manager or designee shall appoint a selection committee to review all proposals submitted. 2. The Request for Proposal is issued. 3. Subsequent to the receipt closing date for the proposals, the Procurement professional will review the proposals received and verify each proposal to determine if it minimally responds to the requirements of the published RFP. 4. Selection committee meetings will be open to the public and the Procurement professional will publicly post prior notice of such meeting(s) on the County's Procurement Services Internet site. 6. Prior to the first meeting (Organization Meeting) of the selection committee. At the initial organization meeting, the selection committee members will receive instructions, the submitted proposals, and establish the next selection committee meeting date and time. After the first meeting, the Procurement professional will publically announce all subsequent committee meeting dates and times. The subsequent meeting dates and times will be posted with at least one (1) day advanced notice. 6. Selection committee members will independently review and score each proposal based on the evaluation criteria stated in the RFP using the Individual Selection Committee Score and Rank Form and prepare comments for discussion at the next meeting. The Individual Selection Committee Score and Rank Form is merely a tool to assist the selection committee member in their review of the proposals. 7. At the scheduled selection meeting, the members will present their independent findings/ conclusions/comments based on their reading and interpretation of the materials presented to each other, and may ask questions of one another. The Committee reserves the right to shortlist and may request presentations or demonstrations prior to ranking. In any of the selection committee meeting deliberations, by consensus, members may request to invite proposers in to clarify their proposals, ask for additional information, present materials, interview, ask questions, etc. The members may consider any and all information obtained through this method in formulating their individual scoring and subsequent selection committee overall ranking and final ranking. 8. The Selection Committee may elect to shortlist and have oral presentations, and may ask for demonstrations. 9. The selection committee members will individually rank order each proposer. Collier County selection committee members may consider all the material submitted by the Proposer and other information Collier County may obtain to determine whether the Proposer is capable of and has a history of successfully completing projects of this type, including, without limitation, additional information Collier County may request, clarification of proposer information, public comments, and/or additional credit information. 10. Once the individual ranking has been completed, the Procurement professional will direct selection committee members to read their individual ranking publically. The Procurement professional will record individual rankings on the Final Ranking Sheet which will mathematically compile into an overall selection committee rank of proposers. 11. The selection committee's overall rank of firms in order of preference (from highest beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the Procurement Strategist. By final consensus, and having used all information presented (proposal, presentation, references, etc.), the selection committee members will create a final ranking and staff will subsequently enter into negotiations. Award of the contract is dependent upon the successful and full execution of a mutually agreed contract, pending the final approval by the Board of County Commissioners. 17-7116 Disaster Recovery Consulting Services 9. The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, and/or amendments as it may deem appropriate. Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Vendor nor obligates the County in any manner. Acceptance of the proposal does not guarantee issuance of any other governmental approvals. Proposals which include provisions requiring the granting of zoning variances shall not be considered. 9. References The County reserves the right to contact any and all references pertaining to this solicitation and related proposal. 10. Acceptance or Rejection of Proposals The right is reserved by the County to waive any irregularities in any proposal, to reject any or all proposals, to re -solicit for proposals, if desired, and upon recommendation and justification by Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and the County of Collier. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. In the event of default of the successful Vendor, or their refusal to enter into the Collier County contract, the County reserves the right to accept the proposal of the second ranked firm or to re -advertise using the same or revised documentation, at its sole discretion. 12. Reserved Rights Collier County reserves the right in any solicitation to accept or reject any or all bids, proposals or offers; to waive minor irregularities and technicalities; or to request resubmission. Also, Collier County reserves the right to accept all or any part of any bid, proposal, or offer, and to increase or decrease quantities to meet additional or reduced requirements of Collier County. Notwithstanding any other provisions of this Article, if none or only one responsive and responsible bid or proposal is received following any solicitation, the County Manager, or designee, reserves the right to reject all bids, proposals or offers and to negotiate with any responsible providers to secure the best terms and conditions in the sole interest of the County unless otherwise provided by law. 17-7116 Disaster Recovery Consulting Services 10 Exhibit III: Collier County Purchase Order Terms and Conditions 1. Offer This offer is subject to cancellation by the COUNTY without notice if not accepted by VENDOR within fourteen (14) days of issuance. 2. Acceptance and Confirmation This Purchase Order (including all documents attached to or referenced therein) constitutes the entire agreement between the parties, unless otherwise specifically noted by the COUNTY on the face of this Purchase Order, Each delivery of goods and/or services received by the COUNTY from VENDOR shall be deemed to be upon the terms and conditions contained in this Purchase Order. No additional terms may be added and Purchase Order may not be changed except by written instrument executed by the COUNTY. VENDOR is deemed to be on notice that the COUNTY objects to any additional or different terms and conditions contained in any acknowledgment, invoice or other communication from VENDOR, notwithstanding the COUNTY'S acceptance or payment for any delivery of goods and/or services, or any similar act by VENDOR. Inspection All goods and/or services delivered hereunder shall be received subject to the COUNTY'S inspection and approval and payment therefore shall not constitute acceptance, All payments are subject to adjustment for shortage or rejection. All defective or nonconforming goods will be returned pursuant to VENDOR'S instruction at VENDOR'S expense. To the extent that a purchase order requires a series of performances by VENDOR, the COUNTY prospectively reserves the right to cancel the entire remainder of the Purchase Order if goods and/or services provided early in the term of the Purchase Order are non -conforming or otherwise rejected by the COUNTY. Shipping and Invoices a) All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise specifically stated in this Purchase Order. 17-7116 Disaster Recovery Consulting Services Unless otherwise provided in Purchase Order, no invoices shall be issued nor payments made prior to delivery. Unless freight and other charges are itemized, any discount will be taken on the full amount of invoice. c) All shipments of goods scheduled on the same day via the same route must be consolidated. Each shipping container must be consecutively numbered and marked to show this Purchase Order number. The container and Purchase Order numbers must be indicated on bill of lading. Packing slips must show Purchase Order number and must be 'included on each package of less than container load (LCL) shipments and/or with each car load of equipment. The COUNTY reserves the right to refuse or return any shipment or equipment at VENDOR'S expense that is not marked with Purchase Order numbers. VENDOR agrees to declare to the carrier the value of any shipment made under this Purchase Order and the full invoice value of such shipment. d) All invoices must contain the Purchase Order number and any other specific information as identified on the Purchase Order. Discounts of prompt payment will be computed from the date of receipt of goods or from date of receipt of invoices, whichever is later, Payment will be made upon receipt of a proper invoice and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act," and, pursuant to the Board of County Commissioners Purchasing Policy. 5. Time Is Of the Essence Time for delivery of goods or performance of services under this Purchase Order is of the essence. Failure of VENDOR to meet delivery schedules or deliver within a reasonable time, as interpreted by the COUNTY in its sole judgment, shall entitle the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees to reimburse the COUNTY for any expenses incurred in enforcing its rights. VENDOR further agrees that undiscovered delivery of nonconforming goods and/or services is not a waiver of the COUNTY'S right to insist upon further compliance with all specifications. 6. Changes The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such change A 01 increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitable adjustment in the price and/or delivery schedule will be negotiated by the COUNTY and VENDOR. Notwithstanding the foregoing, VENDOR has an affirmative obligation to give notice if the changes will decrease costs. Any claims for adjustment by VENDOR must be made within thirty (30) days from the date the change is ordered or within such additional period of time as may be agreed upon by the parties. Warranties VENDOR expressly warrants that the goods and/or services covered by this Purchase Order will conform to the specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and will be of satisfactory material and quality production, free from defects and sufficient for the purpose intended. Goods shall be delivered free from any security interest or other lien, encumbrance or claim of any third party. These warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY. Statutory Conformity Goods and services provided pursuant to this Purchase Order, and their production and transportation shall conform to all applicable laws, including but not limited to the Occupational Health and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as well as any law or regulation noted on the face of the Purchase Order. Advertising No VENDOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with the COUNTY for goods and/or services, or appropriate or make use of the COUNTY'S name or other identifying marks or property without the prior written consent of the COUNTY'S Purchasing Department. 10. Indemnification VENDOR shall indemnify and hold harmless the COUNTY from any and all claims, including claims of negligence, costs and expenses, including but not limited to attorneys' fees, arising from, caused by or related to the injury or death of any person (including but not limited to employees and agents of VENDOR in the performance of their duties or otherwise), or damage to property (including property of the COUNTY or other persons), which 17-7116 Disaster Recovery Consulting Services arise out of or are incident to the goods and/or services to be provided hereunder. 11. Warranty of Non -Infringement VENDOR represents and warrants that all goods sold or services performed under this Purchase Order are; a) in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret; and c) do not constitute unfair competition. VENDOR shall indemnify and hold harmless the COUNTY from and against any and all claims, including claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim, suit or proceeding alleging that the COUNTY'S use of the goods and/or services provided under this Purchase Order are inconsistent with VENDOR'S representations and warranties in section 11 (a). If any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur, VENDOR may, at the COUNTY'S option, procure for the COUNTY the right to continue using the goods or services, or replace or modify the goods or services so that they become non -infringing, (without any material degradation in performance, quality, functionality or additional cost to the COUNTY). 12, Insurance Requirements The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers authorized or eligible to write policies in the State of Florida, 13. Compliance with Laws In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non -exhaustive example, this shall include the American with Disabilities Act and all prohibitions against discrimination on the basis of race, religion, sex creed, national origin, handicap, marital status, or veterans' status. Further, VENDOR acknowledges and without exception or stipulation shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et 12 seq. and regulations relating thereto, as either may be amended, Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. Any breach of this provision may be regarded by the COUNTY as a material and substantial breach of the contract arising from this Purchase Order. 14. Force Majeure Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resulting from any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of nature. When VENDOR has knowledge of any actual or potential force majeure or other conditions which will delay or threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice thereof, including all relevant information with respects to what steps .VENDOR is taking to complete delivery of the goods and/or services to the COUNTY. 15. Assignment VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written consent of the COUNTY. Any assignment made without such consent shall be deemed void. 16. Taxes Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida Statutes, Chapter 212), and from federal excise tax, 17. Annual Appropriations The COUNTY'S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may 17-7116 Disaster Recovery Consulting Services be terminated immediately by the COUNTY for breach by VENDOR of the terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of such breach and VENDOR has failed to cure within 10 days of receipt of such notice. 19. General a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth Judicial Circuit in and for Collier County, Florida b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR shall not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be deemed a waiver of any subsequent default by VENDOR. c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for notice by written notice complying with the requirements of this section. d) The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers, employees and authorized persons. e) In the event of any conflict between or among the terms of any Contract Documents related to this Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order. To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of the Contract Documents, the provisions of the Terms and/or Conditions that are most favorable to the County and/or provide the greatest protection to the County shall govern. 13 Exhibit IV: Additional Terms and Conditions for RFP 1. Insurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance, The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests' provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder, The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents, If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer, The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non -renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non -renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. 17-7116 Disaster Recovery Consulting Services 14 Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 2. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 3. Additional Items and/or Services Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Procurement Ordinance. 4. County's Right to Inspect The County or its authorized Agent shall have the right to inspect the Vendor's facilities/project site during and after each work assignment the Vendor is performing. 5. Vendor Performance Evaluation The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completionAermi nation of this Agreement. 6. Additional Terms and Conditions of Contract Collier County has developed standard contracts/agreements, approved by the Board of County Commissioners (BCC). The resultant contract(s) may include purchase or work orders issued under one, or any combination of price methodologies by the County's project manager. The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Vendor. The County's project manager shall coordinate with the Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 7. Payment Method Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: 17-7116 Disaster Recovery Consulting Services 15 • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerkncollierclerk.com. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off -set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 8. Environmental Health and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This provision is non-negotiable by any department and/or Vendor. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 9. Licenses The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract 17-7116 Disaster Recovery Consulting Services 16 documents. Failure on the part of any Vendor to submit the required documentation may be grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain "active" in Collier County. If you have questions regarding professional licenses contact the Contractor Licensing at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-2477. 10. Principals/Collusion By submission of this Proposal the undersigned, as Vendor, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud. 11. Relation of County It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally responsible for any negligence on the part of said Vendor, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. 12. Termination Should the Contractor be found to have failed to perform services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. In the event that the award of this solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board's Procurement Ordinance. 13. Lobbying All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be lobbied, either individually or collectively about a project for which a firm has submitted a Proposal. Firms and their agents are not to contact members of the County Commission for such purposes as meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final Board approval, no firm or their agent shall contact any other employee of Collier County in reference to this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. 14. Public Records Compliance Florida Public Records Law Chapter 119, including specifically those contractual requirements in 119.0701(2)(a) -(b) as follows: 17-7116 Disaster Recovery Consulting Services 17.`x= IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Pubic Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records 'in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. 16. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1601) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 16. Single Proposal Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub - consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub - consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. 17. Survivability The Consultant agrees that any Purchase Order that extends beyond the expiration date of the original Solicitation 17-7116 will survive and remain subject to the terms and conditions of that 17-7116 Disaster Recovery Consulting Services 18 Agreement until the completion ortermination of this Purchase Order. 18. Protest Procedures With respect to a protest of the terms, conditions and specifications contained in a solicitation, including any provisions governing the methods for evaluation of bids, proposals or replies, awarding contracts, reserving rights for further negotiation or modifying or amending any contract, the protesting party shall file a notice of intent to protest within three (3) days, excluding weekends and County holidays, after the first publication, whether by posting or formal advertisement of the solicitation. The formal written protest shall be filed within five (5) days of the date the notice of intent is filed. Formal protests of the terms, conditions and specifications shall contain all of the information required for the Procurement Services Director, to render a decision on the formal protest and determine whether postponement of the bid opening or proposal/response closing time is appropriate. The Procurement Services Director's decision shall be considered final and conclusive unless the protesting party files an appeal of the Procurement Services Director's decision. Any actual bidder or respondent to who desires to protest a recommended contract award shall submit a notice of intent to protest to the Procurement Services Director within three (3) calendar days, excluding weekends and County holidays, from the date of the initial posting of the recommended award. All formal protests with respect to a recommended contract award shall be submitted in writing to the Procurement Services Director for a decision. Said protests shall be submitted within five (5) calendar days, excluding weekends and County holidays, from the date that the notice of intent to protest is received by the Procurement Services Director, and accompanied by the required fee. Complete form and instructions for formal protest are set forth in Section 23 of Collier County Ordinance 2017-08. The protesting party must have standing as defined by established Florida case law to maintain a protest. 19. Public Entity Crime A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform worts as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 20. Security and Background Checks The Contractor is required to comply with County Ordinance as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. 17-7116 Disaster Recovery Consulting Services 19 s. All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS(a-),colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the vendor is responsible for all costs. 21. Conflict of Interest Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 22. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 23. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E -Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet - based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors / Bidders are required to enroll in the E -Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E -Verify Company Profile page or a copy of the fully executed E -Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Procurement Services Division an executed affidavit certifying 17-7116 Disaster Recovery Consulting Services 20 they shall comply with the E -Verify Program. The affidavit is attached to the solicitation documents. If the Bidder/Vendor does not comply with providing the acceptable E -Verify evidence and the executed affidavit the bidder's / vendor's proposal may be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E -Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E -Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seg. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 17-7116 Disaster Recovery Consulting Services 21 Co ,e -r C014"ty Administrative Services Department Procurement Services Division Attachment 1: Vendor's Non -Response Statement The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below and return this form via email or mail to Collier County Government, Procurement Services Division, 3295 Tamiami Trail E, Naples, FL 34112. We are not responding to Solicitation RFP 17-7116 Disaster Recovery Consulting Services for the following reason(s): ❑ Services requested not available through our company. ❑ Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ❑ Other reason(s): Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Cate 17-7116 Disaster Recovery Consulting Services 22 Co WeV cowry Administrative Services Departi hent Procurement Services Division Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: ❑ The Proposal has been signed. ❑ All applicable forms have been signed and included, along with licenses to complete the requirements of the project. ❑ Any addenda have been signed and included. Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Date 17-7116 Disaster Recovery Consulting Services 23 Co ie -r CouH.ty Administrative Services Department Procurement Services Division Attachment 3: Conflict of Interest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with: RFP 17-7116 Disaster Recovery Consulting Services does not pose an organizational conflict as described by one of the three categories below: Biased ground rules — The firm has not set the "ground rules" for affiliated past or current Collier County project identified above (e.g., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my firm. Impaired objectivity — The firm has not performed work on an affiliated past or current Collier County project identified above to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information — The firm has not had access to nonpublic information as part of its performance of a Collier County project identified above which may have provided the contractor (or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor / consultant must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and, 2. Indicate if the information produced was obtained as a matter of public record (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s) and/or other means. 3. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. Firm: Signature and Date: Print Name: Title of Signatory: State of County of SUBSCRIBED AND SWORN to before me this day of _ 20 by , who is personally known to me to be the for the Firm, OR who produced the following identification Public 17-7116 Disaster Recovery Consulting Services Commission 24 CO TBT C014ftty Administrative Services Department Procurement Services Division Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: RFP 17=7116 Disaster Recovery Consulting Services Dear Commissioners: The undersigned, as Contractor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Contractor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains, The Consultant states that the proposal is based upon the proposal documents listed by the above referenced RFP 17-7116 Disaster Recovery Consulting Services (Proposal Continued on Next Page) 17-7116 Disaster Recovery Consulting Services 25 Telephone: Email 17-7116 Disaster Recovery Consulting Services 26 PROPOSAL CONTINUED IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of 120 in the County of in the State of Firm's Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number: Federal Tax Identification Number CCR # or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title: Additional Contact Information Send payments to: (required if different from above) Company name used as payee Contact name: Title: Address: City, State, ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State, ZIP Telephone: Email 17-7116 Disaster Recovery Consulting Services 26 Co ,Cr C014"ty Administrative Services Department Procurement Services Division Attachment 5: Immigration Affidavit Certification Solicitation: RFP 17-7116 Disaster Recovery Consulting Services This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E -Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E - Verify Company Profile page or a copy of the fully executed E -Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E -Verify program, may deem the Vendor / Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act ("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County, Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E -Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E -Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's / Bidder's proposal. Company Name Print Name Signature State of County of Title Date The foregoing instrument was signed and acknowledged before me this day of , 20_, by who has produced as identification, (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. 17-7116 Disaster Recovery Consulting Services 27 ` Co ler County Administrative Services Department Prmurernent Services Division Attachment 6: Vendor Substitute W — 9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated, Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name _Corporation (as shown on income tax return) _Tax Exempt (Federal income tax-exempt entity Business Name under Internal Revenue Service guidelines IRC (if different from taxpayer name) 501 (c) 3) Address City State Zip Telephone FAX Email Order Information Remit / Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status (check only one) _Individual / Sole Proprietor _Corporation _Partnership _Tax Exempt (Federal income tax-exempt entity _ Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c) 3) Enter the tax classification D = Disregarded Entity, C = Corporation, P = Partnership) 3. Taxpayer Identification Number (for tax reporting purposes only) Federal Tax Identification Number (TIN) (Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract) 4. Sign and Date Form Certification: Under penalties of perjury, 1 certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number 17-7116 Disaster Recovery Consulting Services 28 Co C ie --r County Administrative SeMoes Department Procurement Services Division Attachment 7: Insurance and Bonding Requirements Insurance / Bond Type Required Limits 1. ® Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $100,000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability (Occurrence Form) patterned after the current $1,000.000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability 4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor/ Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 4. ® Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included 5. ® Other insurance as ❑ Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ® Professional Liability $1,000,000 Per Occurrence • $ 500,000 each claim and in the aggregate • $1,000,000 each claim and in the aggregate • $2,000,000 each claim and in the aggregate ❑ Professional Liability $ per claim and in the aggregate. • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ❑ Valuable Papers Insurance $ Per Occurrence ❑ Employee Dishonesty / Crime $ Per Occurrence Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss Payee endorsement naming Collier County. 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida ,and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of $200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty (30) Days Cancellation Notice required. RLC 7/7/2017 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Vendor Signature Print Name Insurance Agency Agent Name Date Telephone Number 17-7116 Disaster Recovery Consulting Services 30 This page is intentionally left blank. 17-7116 Disaster Recovery Consulting Services 31 RFP 17-7116 Standby Disaster Response & Recovery Support Services Scope of Work, Specifications and Response Format As requested by the Collier County Bureau of Emergency Services Division (BES) (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") in conjunction with other Collier County agencies, with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County Divisions and consortium once awarded according to the Board of County Commissioners Procurement Ordinance, as amended. Brief Description of Purchase Collier County Board of County Commissioners, in conjunction with the Collier County Sheriffs Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco Island hereinafter named "Consortium", is requesting proposals for an— IDIQ ( indefinite delivery/indefinite quantity) Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. Background Permanent population of Collier County is 348,877 (2014. During "peak winter season" population of Collier County increases 30-40 percent. Collier County contains approximately a total area of 2,305 square miles, of which 1,998 square miles is land and 307 square, miles is water. It is the largest county in Florida by land area and fourth largest by total area. Detailed Scope of Work The successful proposer will assume responsibility as an independent contractor for the development and submission of FEMA grant applications and the management of all such disaster -related grants, including but not limited to, Fire Management Assistance Grants (FMAG). The awarded contractor(s) will be required to follow the code of Federal Regulations, as it relates to procurement and scope of services as amended and updated. This will include working with federal agencies, state agencies, and several departments within Collier County, including but not limited to recurrent and direct involvement with Office of Management and Budget, Emergency Management, Sheriff's Office, Collier County District Schools, City of Naples, Naples Airport Authority, and City of Marco Island henceforth referred to as the consortium. Some of the services the successful proposers may be asked to perform include, but are not limited to the following: 1. Participate annually in WebEOC training with Emergency Services and have staff available to locate on site at the EOC as needed. 2. Provide Public Adjuster construction claims consulting. Such efforts may include re -construction estimation, bid document preparation and construction and budget oversight. 17-7116 Disaster Recovery Consulting Services 32 3. Provide grant management advice to the Consortium members related to FEMA, Federal, or State agency pass-through grants. The successful proposer will review the County's and or Consortium members' current record-keeping strategy for documentation. The successful proposer may be required to provide the County with pre -disaster assistance in an effort to assess what requirements are needed within the consortium to prepare for gathering the needed expenditure data, assign required disaster liaison, and/or any other pre -disaster preparation that may be required. Proposer will assist the affected departments and consortium members to develop a standard guideline as part of their emergency plans on how reimbursement expenditures are recorded, what type of documentation should be maintained, and provide any other associated services that may be directly related to support recovery costs and reimbursement from appropriate agencies. 4. File the initial Request for Public Assistance (RPA) after the initial disaster (event) within the deadline time period. Meet all stated deadlines to meet FEMA and the State's required timelines to recover full reimbursement. 5. Meet with FEMA Representative and the State Public Assistance Coordinator for the Initial Kickoff Meeting to discuss what the County's and or Consortium member's initial disaster related damages and expenditures appear to be. Review the procedures and follow-up processes required to support full reimbursement and or grant funding. 6. Review contracts, advise the Consortium on the establishment of contracts for contingency services and supplies and advise on the scope of work development for said contracts, review the portfolio disaster vendor list, purchasing documentation and union agreements. Prepare any required supporting documentation that must accompany the Project Worksheets, including working with the Consortium members to gather details related to employee fringe benefits, overtime, etc. for labor rates to provide to FEMA. 7. Work with appropriate consortium members to assist the FEMA, Federal or State Agency in providing the necessary information, e.g. insurance policies, personnel policies, as requested by those or other agencies to complete necessary documentation for reimbursement and or grant application. Research as necessary to complete all forms. 8. Assist the affected consortium in compiling their initial damage assessments if requested for all expenditures, both in force account and permanent damages, including labor, equipment, materials, contract, rental equipment and all FEMA reimbursement categories. and so on. 9. Assist the affected consortium in completing the appropriate documentation required for federal and state reimbursement, and the submittal of all eligible expenditures for small and large projects to the appropriate agencies, and within the required deadline. 10. Provide assistance to determine if any eligible damages or expenses have not been quantified and presented for reimbursement. 11. Assist in tracking all project documentation submitted and following any outstanding expenditure(s) to ensure that all eligible expenditures are credited through submitted reimbursements. Ensure that the consortium understands why certain expenditures were de -obligated, if any. Track all expenditures and reimbursements to maintain high quality reconciliations of monies expended by the department and or consortium members and submitted for reimbursements versus those actually received. 12. Provide copies of all documentation transacted for reimbursement on behalf of the department, both electronically and hard copy to Collier County OMB or designee for its activity and to the appropriate departments to the members of the consortium. Offer the consortium any project management design and/or coordination ideas that may result in cost savings, efficiencies, or increased reimbursement. 13. Assist the consortium, to provide all necessary backup documentation, e.g. invoices equipment usage documents, etc, that will garner full reimbursement or grant eligibility. The documentation submitted for reimbursement must withstand a FEMA or Federal or State audit and State Emergency Management audit, and the successful proposer will have to support the worts for which they are assisting the consortium. 14. Assist with any special documentation and requirements to receive reimbursement under the FHWA program working with the Florida Department of Transportation (FDOT) and consortium. 17-7116 Disaster Recovery Consulting Services 33 15. Assist the specialized FEMA teams as they become necessary in the process. Specialized beach renourishment FEMA teams may be assigned to Collier County to review the reimbursement in this particular area, The successful proposer would work with this team as necessary to assist in getting reimbursement for the County. The successful proposer may have to work with the Army Corps of Engineers, other Federal agencies along with other State agencies to receive reimbursement. 16, Maintain records of all the documentation provided by the County and or Consortium submitted to any outside agency for reimbursement and provide the County/Consortium with said copies upon request at any point in the process, 17. Once all projects are complete and reimbursement has been drawn down for eligible costs, the successful proposer would assist with final preparations with the State of Florida and FEMA or federal agencies for final inspections and the closeout process for large and small projects. The successful proposer would participate in the exit conferences with the County, State, and FEMA agencies, 18. The successful proposer must be available to assist with any requests for audit information by any source. 19. If any disputes arise between the consortium and FEMA and/or the State, the successful proposer will assist the consortium in strategizing and writing the appeals. 20. The successful proposer must be able to have a team available from the start of the disaster reimbursement process to the closeout process for the consortium. This includes any time accounted for if an appeal is requested by the consortium. 21. Provide miscellaneous services not otherwise described, but which the consortium may require during the course of the Agreement, or any other tasks associated with FEMA and FHWA grant management or documentation reimbursement process as requested by the consortium. 22. The successful proposer will also provide the consortium members with a final report that will summarize the total reimbursement requested, total expenditures by Project Worksheet, and any special circumstances. Additionally, reporting requirements include FHWA reimbursement, total number of Project Worksheets, total reimbursement requested by Category type, total reimbursement requested by small or large project, and any other relevant data. 23. This scope of work does include public adjusting and will include coordinating with each applicant's Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. 24. Provide assistance with Florida Division of Emergency Management Bureau of Recovery Public Assistance document coordination, meetings and project worksheet ammendments. It is the intent of this consortium to award to multiple firms, with the option to procure services from all awarded consultants as needed. Work assignments will be made by requesting a proposal from one or more Firms and the issuance of a Purchase Order for the assigned Task, The Consortium reserves the right to assign all or portions of the work to one or more firms. Each Agency within the Consortium will have an assigned point of contact person. 17-7116 Disaster Recovery Consulting Services 34 :, Provided in Separate File 17-7116 Disaster Recovery Consulting Services 35 EXHIBIT C — GRANTING AGENCY FORMS Provided in Separate rue 1. Certification Regarding Debarment, Suspension, and Other Responsibility Matters ' Primary Covered Transactions 2. Certification regarding Lobbying 3. Conflict cfInterest 4. Anduk)ubyd DBE, K48NBEurVETERAN Participation Statement 5. Opportunity List for Commodities and ContraCtUal Services and Professional COnSUltant Services 8. Acknowledgement ofGrant Terms and Conditions 1r711eDisaster Recovery Consulting Services 36 401111911101 FEDERAL CONTRACT PROVISIONS FEDERAL EMERGENCY MANAGEMENT AGENCY The supplemental conditions contained in this section are intended to cooperate with, to supplement, and to modify the general conditions and other specifications. In cases of disagreement with any other section of this contract, the Supplemental Conditions shall govern. Contractor means an entity that receives a contract. The services performed by the awarded Contractor shall be in compliance with all applicable grantor regulations/requirements, and additional requirements specified in this document. It shall be the awarded Contractor's responsibility to acquire and utilize the necessary manuals and guidelines that apply to the work required to complete this project. In general, 1) The contractor (including all subcontractors) must insert these contract provisions in each lower tier contracts ( e.g. subcontract or sub -agreement); 2) The contractor (or subcontractor) must incorporate the applicable requirements of these contract provisions by reference for work done under any purchase orders, rental agreements and other agreements for supplies or services; 3) The prime contractor is responsible for compliance with these contract provisions by any subcontractor, lower -tier subcontractor or service provider. FCP-1 EXHIBIT A FEDERAL CONTRACT PROVISIONS FEDERAL CONTRACT PROVISIONS 1. Conflict of Interest - This Contract/Work Order is subject to chapter 112, F.S. The vendor shall disclose the name of any officer, director, employee, or other agent who is also an employee of the State. Grantee shall also disclose the name of any State employee who owns, directly or indirectly, more than a five percent (5%) interest in the Contractor's company or its affiliates. 2. Discriminatory Vendors — (1) No person, on the grounds of race, creed, color, religion, national origin, age, gender, or disability, shall be excluded from participation in; be denied the proceeds or benefits of; or be otherwise subjected to discrimination in performance during the term of the contract. (2) Contractor shall disclose if they appear on the discriminatory vendor list. An entity or affiliate placed on the discriminatory vendor list pursuant to section 287.134, F.S, may not: 1) Submit a bid on an agreement to provide any goods or services to a public entity; 2) Submit a bid on an agreement with a public entity for the construction or repair of a public building or public work; 3)Submit bids on leases of real property to a public entity; or 4) Be awarded or perform work as a consultant under an agreement with any public entity; or transact business with any public entity. 3. Lobbying - No funds received pursuant to this Agreement may be expended for lobbying the Federal or State Legislature, the judicial branch, or a federal or state agency. The bidder or offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub -awards at all tiers (including subcontracts, sub -grants, and contracts under grants, loans, and cooperative agreements) and that all sub -recipients shall certify and disclose accordingly, This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure 4. Record Retention — A. The contractor shall maintain and retain sufficient records demonstrating its compliance with the terms of the Agreement for a period of at least five (5) years after final payment is made and shall allow the County, the State, or its authorized representatives access to such records for audit purposes upon request. B. In the event of litigation or settlement of claims arising from the performance of this contract, in which case contractor agrees to maintain same until the County, the FEMA Administrator, the Comptroller General of the United States, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related to the litigation or settlement of claims 5. Diversity — All contracting and subcontracting opportunities afforded by this solicitation/contract embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State of Florida. Firms qualifying under this solicitation are encouraged to submit FCP-2 EXHIBIT A FEDERAL CONTRACT PROVISIONS bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bid specification, These requirements apply to all bidders/offerors, including those who qualify as a Minority Business vendor, A list of minority owned firms that could be offered subcontracting opportunities may be obtained by contacting the Office of Supplier Diversity at (850) 487-0915. 6. Applicable Laws - The contractor shall comply with all applicable federal, state and local rules and regulations in providing services to the County. The contractor acknowledges that this requirement includes, but is not limited to, compliance with all applicable federal, state and local health and safety rules and regulations and that FEMA financial assistance may be used to fund the contract. As such, the contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. 7. Administrative, Contractual, or Legal Remedies - Unless otherwise provided in this contract, all claims, counter -claims, disputes and other matters in question between the local government and the contractor, arising out of or relating to this contract, or the breach of it, will be decided by arbitration, if the parties mutually agree, or in a Florida court of competent jurisdiction. 8. Termination for Cause and for Convenience - This contract may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this contract through no fault of the terminating party, provided that no termination may be effected unless the other party is given; (a) Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate; and (b) An opportunity for consultation with the terminating party prior to termination. This contract may be terminated in whole or in part in writing by the local government for its convenience, provided that the other party is afforded the same notice and consultation opportunity specified in I (a) above. If termination for default is effected by the local government, an equitable adjustment in the price for this contract shall be made, but no amount shall be allowed for anticipated profit on unperformed services or other work, and any payment due to the contractor at the time of termination may be adjusted to cover any additional costs to the local government because of the contractor's default. If termination for convenience is effected by the local government, the equitable adjustment shall include a reasonable profit for services or other work performed for which profit has not already been included in an invoice. For any termination, the equitable adjustment shall provide for payment to the contractor for services rendered and expenses incurred prior to receipt of the notice of intent to terminate, in addition to termination settlement costs reasonably incurred by the contractor relating to commitments (e.g., suppliers, subcontractors) which had become firm prior to receipt of the notice of intent to terminate. Upon receipt of a termination action under paragraphs (a) or (b) above, the contractor shall promptly discontinue all affected work (unless the notice directs otherwise) and deliver or otherwise make available to the local government all data, drawings, reports specifications, summaries and other such information, as may have been accumulated by the contractor in performing this contract, whether completed or in process, 9. Patents and Data - No reports, maps, or other documents produced in whole or in part under this contract shall be the subject of an application for copyright by or on behalf of the contractor. The grantor agency and the grantee shall possess all rights to invention or discovery, as well as rights in data which may arise as a result of the contractor's services, 10. Clean Air Act and Federal Water Pollution Control Act - (1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 FCP-3 EXHIBIT A FEDERAL CONTRACT PROVISIONS U.S.C. § 7401 et seq. (2) The contractor agrees to comply with all applicable stndards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. (3) The contractor agrees to report each violation to the County and understands and agrees that the County will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (4) The contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FEMA. 11. Suspension and Debarment (1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180,940) or disqualified (defined at 2 C.F.R. § 180.935). (2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by the County. If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Florida Department of Emergency Management, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions." (5) The Contractor's debarment and suspension status will be validated by the County at the System for Award Management at ysr"8r sarn.Glav and the State of Florida at httta /t€3rr�.rr lorida,com/bLISinOsslo er tions/state/p�r�hagirgI1 vendor information. 12. Reporting - The contractor will provide any information required to comply with the grantor agency requirements and regulations pertaining to reporting, It is important that the contractor is aware of the reporting requirements of the County, as the Federal or State granting agency may require the contractor to provide certain information, documentation, and other reporting in order to satisfy reporting requirements to the granting agency. 13. Access to Records — (1) The contractor agrees to provide the County, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. (2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The contractor agrees to provide the FEMA Administrator or his authorized representatives' access to construction or other work sites pertaining to the work being completed under the contract." Pursuant to Section 20.055(5), F.S., the contractor will cooperate with the State of Florida's Inspector General in any investigation, audit, inspection, review, or hearing. 14. Energy Efficiency Standards - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. 15. DHS Seal, Logo, and Flags - "The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre- approval." 16. No Obligation by Federal Government - The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non -Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. FCP-4 EXHIBIT A FEDERAL CONTRACT PROVISIONS 17. Program Fraud and False or Fraudulent Statements or Related Acts - The contractor acknowledges that 31 U.S.C. Chap, 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract," 18, Recovered Materials — (1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA designated items unless the product cannot be acquired (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii) At a reasonable price. (2) Information about this requirement is available at EPA's Comprehensive Procurement Guidelines web site, http://www.er)a. ovc� /cpq/. The list of EPA -designate items is available at http://www.epa.gov/cpq/products,htm. 19, Discriminatory Vendors List: In accordance with Section 287,134, Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 20. Inspector General Cooperation: The Parties agree to comply with Section 20.055(5), Florida Statutes, for the inspector general to have access to any records, data and other information deemed necessary to carry out his or her duties and incorporate into all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes. FCP-5 130i111-1. :3 GRANT CERTIFICATIONS AND ASSURANCES GRANT CERTIFICATIONS AND ASSURANCES THE FOLLOWING DOCUMENTS NEED TO BE RETURNED WITH SOLICIATION DOCUMENTS 1, Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions 2. Certification regarding Lobbying 3. Conflict of Interest 4. Anticipated DBE, M/WBE or VETERAN Participation Statement 5. Opportunity List for Commodities and Contractual Services and Professional Consultant Services 6. Acknowledgement of Grant Terms and Conditions GCA -1 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primary Covered Transactions (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Name Project Name Title Firm Street Address, City, State, Zip Signature Project Number Tax ID Number DUNS Number GCA -2 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES The undersigned her knowledge and belief, that: COLLIER COUNTY Certification Regarding Lobbying (Vendor/ Contractor) certifies, to the best of his or (1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of the Legislature, an officer or employee of the judicial branch, or an employee of a State agency in connection with the awarding of any State contract, the making of any State grant, the making of any State loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any State contract, grant, loan, or cooperative agreement. (2) No grantee, nor its persons or affiliates, may employ any person or organization with funds received pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State agency. The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the cost for advertising, including production costs; postage; entertainment; and telephone and telegraph; and association dues. The provisions of this paragraph supplement the provisions of section 11.062, Florida Statutes, which is incorporated by reference into this solicitation, purchase order or contract. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The Vendor/Contractor, , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 11.062, Florida Statutes., apply to this certification and disclosure, if any. Name of Authorized Official Title Signature of Vendor/Contractor's Authorized Official Date GCA -3 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Conflict of Interest Certification Collier County Solicitation No. 1, , hereby certify that to the best of my knowledge, neither I nor my spouse, dependent child, general partner, or any organization for which I am serving as an officer, director, trustee, general partner or employee, or any person or organization with whom I am negotiating or have an arrangement concerning prospective employment has a financial interest in this matter. I further certify to the best of my knowledge that this matter will not affect the financial interests of any member of my household. Also, to the best of my knowledge, no member of my household; no relative with whom I have a close relationship; no one with whom my spouse, parent or dependent child has or seeks employment; and no organization with which I am seeking a business relationship nor which I now serve actively or have served within the last year are parties or represent a party to the matter. I also acknowledge my responsibility to disclose the acquisition of any financial or personal interest as described above that would be affected by the matter, and to disclose any interest I, or anyone noted above, has in any person or organization that does become involved in, or is affected at a later date by, the conduct of this matter. Name Signature Position Date Privacy Act Statement Title I of the Ethics in Government Act of 1978 (5 U.S.C. App.), Executive Order 12674 and 5 CFR Part 2634, Subpart I require the reporting of this information. The primary use of the information on this form is for review by officials of The Justice Department to determine compliance with applicable federal conflict of interest laws and regulations. Additional disclosures of the information on this report may be made: (1) to a federal, state or local law enforcement agency if the Justice Department becomes aware of a violation or potential violation of law or regulations; (2) to a court or party in a court or federal administrative proceeding if the government is a party or in order to comply with a judge -issued subpoena; (3) to a source when necessary to obtain information relevant to a conflict of interest investigation or decision; (4) to the National Archives and Records Administration or the General Services Administration in records management inspections; (5) to the Office of Management and Budget during legislative coordination on private relief legislation; and (6) in response to a request for discovery or for the appearance of a witness in a judicial or administrative proceeding, if the information is relevant to the subject matter. This confidential certification will not be disclosed to any requesting person unless authorized by law. See also the OGE/GOVT-2 executive branch -wide Privacy Act system of records. GCA -4 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY ANTICIPATED DISADVANTAGED, MINORITY, WOMEN OR VETERAN PARTICIPATION STATEMENT will be verified. Unverifable statuses will require the PwrvlE to either prolvde a revised statement or provide source documentation that validates a 11 PRIME NAME I PRIME FED NUMBER I CONTRACT DOLLARAMOUNT I 15 THE PRIME A FLORIDA. -CERTIFIED DISADVANTAGED, VETERAN Y N 6 THE ACTIVITY OF THIS CONTRACT... MINORITY OR WOMEN BUSINESS ENTERPRISE? DBE? Y N CONSTRUCTION? Y N (DRE/M5E,1WBE) OR HAVE A SMALL DISADVANTAGED MEI E? Y N CONSULTATION? y N BUSI N ESS SA C EATIFICATION FROM THE SMALL BU51NESS MAW other: not of an other group lisiccil 0 ADMINISTRATION? A SERVICE DISABLED' ETERAN? WBE? Y N OTHER? Y N SOB 9A? Y N IS THIS SUBMISSION A REVISION? y N 1 YES, WASION NUMBER- DSE M/WBE SUBCONTRACTOR OR SUPPLIER I TYPE 6F OR ETHNICITY CODE I SUBISUPPLIER I PERCENT OF CONTRACT VFTFRAP4 I NAME SPECIALTY I (see Betow) DOLLAR DOLLARS I NAME OF SUBMrYTER I DATE I TITLE OF SUBMITTER I EMAIL ADDRESS OF PRIME (SUBMITTER] I TELEPHONE NUMBER I FAX NUMBER NOTE: This information is used to track and report anticipated DBE or MBE participation in federally -funded contracts. The anticipated DBE or ro Be amount is voluntary and will not become part of the contractual terms. This form must be submitted at time of response to a solicitation. ff and when awarded a county contract, the prime will be asked to update the information for the grant compliance files. lE1't11NIC1TY CODE alackAmerican BA HispanicAmerican HA NativeArnerican NA Subcont. Asian American SAA Asian -Pacific American APA Non -minority Women MAW other: not of an other group lisiccil 0 I[ACCEPTED BY: I DATE GCA -5 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES LrLIJxr '�r'slilie c NPaTrr WLIisldj @ Fr li,A PID OPPORTUNITY LIST FOR COMMODITIES AND CONTRACTUAL SERVICES AND PROFESSIONAL CONSULTANT SERVICES Prime contractor/Prime consultant:. Address and Phone Number Procurement number/Advertisement Number: The list below is intended to be a listing of firms that are, or attempting to, participate on the project numbered above. The list must include the firm bidding or quoting as prime, as well as subs and suppliers quoting for participation. Prime contractcws and consultants must provide information for Numbers 1, 2, 3, and 4; and, shouldprovide any information they have for Numbers 5, 6, 7, and E. This form must be submitted with the bid package. 1. Federal Tax ID Number:6.8 6. i I -1 DBE a. Annual Gross Receipts 2. Finn Name; Fu Non -DBE Less than $1 million 3. Phone Number: Between 1-5 million 4. Address Between $ 5-10 million 7, su7-Rbcontractor $ io•15 million Rsubcontractor subconsultant _,Between more than $15 million 5. Year Firm Established: 1. Federal Tax ID Number: 6, DBE B. Annual Gross Receipts 2. Firm Name: Non -DBE Less than 51 million 3. Phone Number: Between $1.5 million 4. Address Between $ s-16 million 7.8 1—r I 1 subcontractor Between 510-15 million subcons:ultant more than $ i5 million 5. Year Firm Established: 1, Federal Tax ID Number; 6. i I -1 DBE B. Annual Grass Recespts 2. Firm Name: Fu Nan -DBE Less than $ 1 million 3. Phone Number. Between $ 1-5 million 4. Address Betwieen 5 5-10 million 7. su7-Rbcontractor Between 510.75 million subconsultant more than $ is million 5. Year Firm Established: 1, Federal Tax ID Number: 6.8 DBE tP. Annual Gross Receipts 2. Finn Nalne: Non -DBE Less than $1 million 3. Phone number: Betwieen $1-5 million 4. Address Between $ 5-10 million 7.R-Subcontractor 7. 1—r I 1 -Subcontractor Between $10-15 million more than $ 15 million 5. Year Firm Established: (i (LA - b EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Acknowledgement of Terms, Conditions and Grant Clauses Flow Down of Terms and Conditions from the Grant Agreement Subcontracts; If the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be available to the Department for review and approval. The vendor agrees to include in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly report the subcontractor's progress in performing its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat, Certification On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identified in this solicitation document(s). Vendor/Contractor Name Authorized Signature Address Solicitation/Contract # GCA -7 Date Co tier Coin ty AdministrMve Services Depaitment P( cujeg8nl $6dviCEs Division Memorandum Date: August 4, 2017 Email: brendabrilhart@colliergov.net Telephone: (239) 252-8446 FAX: (239) 252-6697 ADDENDUM 1 From: Brenda Brilhart, Procurement Strategist To: Interested Bidders Subject: Addendum # 1 RFP 17-7116 — Disaster Recovery Consulting Services The following clarifications are issued as an addendum identifying the following change (s) for the referenced solicitation: Q: Will office space be provided to the selected contractor? Collier County can make "break-out room" space available for up to 10 individuals at the Emergency Operations Center without charge for a period not to exceed 60 days. Will office equipment and support be available? A. Collier County can provide wireless internet connectivity, and S landline phones in the Emergency Operations Center without charge for a period not to exceed 60 days. Computers will not be available. Color and Black and white printing, copying and color maps will be charged at the prevailing rate per copy of the County's leased copier equipment per page charge -payable net thirty (30) days. 2. Q: Page 35, #11 - How often would the vendor require coordination meetings? A. It is Collier County Emergency Management's desire that the vendor meet in March and July of each year jointly with all consortium members to review, evaluate and train on current and best practices as it relates to assembly and nuances of FEMA Project Worksheet data needs, current FEMA policies and concerns, and other topics of interest. A two (2) business day format is suggested at each visit in March and July whereby a joint half day session could occur for mutual concerns of all consortium members and the remaining 1.5 day would be available for each consortium member to have one on one meetings. 3. Q: Has the Consortium and/or county identified standard positions in order to compare rates with other vendors, i.e., Project Manager, Public Assistance Coordinator, Insurance Specialist, Environmental Engineer, Administrative, etc. If so, please provide. A: Collier County has not identified standard positions as this is a new effort by the Co unty. 4. Q: Will the selected vendor mobilize to the Collier County EOC during disaster operations to begin planning for recovery operations? A: The County would reserve the right receive a quote and issue a task order to deploy before landfall if feasible or immediately following landfall at its discretion. 5. Q: Will the selected firm conduct an assessment of existing PA recovery documents, i.e., plans, procedures, guidance? A: If the County chooses to have a firm review existing recovery documents or intervene lit pending FEMA PW activity, including the current Fire Management Assistance Grant the County would request a quote for such services and issue a purchase order or task order for such work. There are no requirements to have the vendor(s) review current work at the present time without charge. It is assumed that the vendor(s) would like to meet with consortium members to discuss in general terms what recovery business processes are presently lit place so a fast -start can be initiated at the next emergency event. Such assessment of the current business processes for the consortium would be at no -charge. 6. Q: Clarify what information is sought in the requirement to "describe contacts and relationships with your other clients and interaction with FEMA and state agencies". Page 6, Tab II, bullet seven. A: Collier County and its consortium members expressed concerti that a large hurricane event would stretch the capabilities of most firms if they had multiple awards within the impacted region, thereby delaying services and expertise to Collier County and the consortium members. Demonstration that Collier County and the Consortium members would be a high priority client is preferred. Q: Please define "lead project staff'. Is this the primary point of contact or any staff with supervisory responsibility or some other standard? Page 6, Tab III, bullet two? A: Collier County and the Consortium members as individual governmental units would be tasking and paying individually for services. Each governmental unit could assign a supervisory level staff liaison to address each project worksheet or related effort. 8. Has the Selection Committee been identified? Yes If so, does it include members of the "Consortium"? Yes If so, which ones? A: Currently, the members severing are front the City of Marco, Naples Airport Authority, Collier Mosquito Control District and Collier County Public Schools. 9. Q: Will a designated Selection Committee member contact proposer's references? A: Typically our Procurement Services staff will contact references. 10. Q: What is the county's definition of a "large disaster"? Page 5, Tab II, bullet four. A: It is our general experience that we sustain substantial residential and commercial structural damage and experience a storm surge greater than 7ft or winds at or near Category 3. 11. Is the "Consortium" a formal quasi -governmental entity with an independent board as defined by Florida Statues, Section 163.01 or is it an informal intralocal agreement? If it is a formal agreement could you provide a copy of the agreement filed with the County Clerk's office? Page 4, "Brief Description of Purchase" A: It is an informal agreement, and requires each individual agency/municipality to negotiate and execute contracts with the awarded firms. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. EXHIBIT C — CONSULTANT'S PROPOSAL (Also attached hereto following this page) Page 13 of 13 #17-7116 & Disaster Recovery Consulting Services Tidal Basin Government Consulting, LLC TIDAL BASIN. EXHIBIT C - CONSULTANT'S PROPOSAL Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services Title Page Responseto Collier County RFP 17-7116 for Disaster Recovery ul in Services AugUSt I 61h p 20171 3:00 PM EST TIDAL BASIN Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services Table of Contents Title Page 1 Table of Contents 2 Tab 1. Cover Letter/Management Summary 3 Tab 2. Firms Qualifications 5 Large Disaster Experience 11 Tab 3. Specialized Expertise of Team Members 15 Tab 4. Technical Approach 24 EOC Support Services 25 FEMA Public Assistance Advisory Services 26 FEMA 404 and 406 Hazard Mitigation Expertise 29 Financial and Grant Management Support 29 Public Adjusting Services 31 Gap Analysis and Suggestions 32 Tab 5. Cost of Services to the County 34 Pre -Disaster Cost Proposal 34 Post -Disaster Cost Proposal 34 FEMA Fee Recovery 34 Tab 6. References 35 Tab 7. Acceptance of Conditions 37 Tab 8. Required Form Submittals 38 TIDAL. BASIN I 2 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services Tab 1. Cover Letter/Management Summary August 15'h, 2017 Ms. Brenda Brilhart, Procurement Strategist Collier County Board of County Commissioners 3295 Tamiami Trail E Naples, FL 34112 Dear Ms. Brilhart, Tidal Basin Government Consulting, LLC (Tidal Basin) appreciates the opportunity to present our proposal in response to your Request for Proposals (RFP) 17-7116 for Disaster Recovery Consulting Services. Our primary mission is to provide the highest levels of advocacy to help expedite and maximize Collier County's levels of funding from your insurance claims to a wide -range of federal grant programs. Successfully recovering all your eligible costs requires a full understanding of not only the basics of the program, but of how insurance and FEMA complement one another. No one understands this interaction better than our team. We know what systems need to be in place to accurately track and account for all monies spent on the disaster. We deliver this key knowledge and experience together with unwavering client advocacy to help you receive all the funding you are entitled to from both your insurance claim and FEMA. After a disaster, applicants will not only face the challenges of emergency response but they will also face the many complications involved in funding their recovery. With our staff of experts in the FEMA Public Assistance Program, as well as experienced public adjusters, we are able to fully integrate your insurance claim with your FEMA recovery. This is the premise that has driven Tidal Basin to become the front-runner in disaster recovery, planning and preparedness. In order to provide the County with the highest possible quality of service, we have teamed with local company Florida Disaster Consulting, LLC. We feel strongly that our team is uniquely suited to assist the County with this scope of work due to our: Local Knowledge with Expert Staff: Our staff has a strong understanding of the County and region, including extensive experience with FHWA and FEMA reimbursement. Our unique local knowledge will ensure that time is not wasted educating out-of-state contractors on local issues. Tidal Basin has over 45 offices throughout the country and maintains a strong regional presence with offices located in Melbourne and Ft. Lauderdale, FL. TIDAL BASIN I 3 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services Relationships at State and Federal Level: Our 30+ years in business makes the Tidal Basin team a formidable partner for the County as we leverage existing relationships in FEMA Region IV and FEMA Headquarters to expedite reimbursements as well as resolve issues. As our unparalleled client list will attest, we have provided consulting and management services for multiple streams of post -disaster funding and insurance issues in the State of Florida and around the nation, ensuring knowledge of and compliance with all programs. Our team has been actively engaged in the largest recovery operations in the country, including Hurricanes Katrina, Ike, Isaac, Rita, Gustav, Sandy and recently Matthew. The Tidal Basin team is therefore up-to-date and experienced on the latest FEMA guidelines and policies. Successful Debris Monitoring Experience: Tidal Basin serves as the debris removal contractor, overseeing the removal of eligible disaster debris for numerous clients including the City of Hialeah, City of Aventura, and the Florida State University System. We ensure that debris removal contractors only pick up the debris that is eligible under FEMA and FHWA programs ensuring maximum reimbursement from the Federal government. Our paperless system ensures the speed and efficiency to manage the FEMA process and ability to reconcile invoices in a timely manner. Tidal Basin has developed debris management plans for each of our clients that are implementable in times of disaster and informational in times of non -disaster. Due to this, we have the ability to provide Collier County with a robust debris monitoring and removal plan that will ensure the highest level of federal reimbursement. Successful Closeout and Audit Experience: The significance of our understanding of the total financial recovery process and multiple funding sources is a major difference between our team and all other competitors. We understand the issues and requirements inherent to coordinating public/private funding sources and their complex interactions. Due to this and our extensive and experience with the FEMA PA process, we will be able to guide the County around the pitfalls often associated with the disaster recovery process. Our core strengths—our hands-on expertise with federal funding programs and insurance, history of client advocacy, and dedication to enabling a full and efficient financial recovery—make us an essential component of the County's emergency management team. We are certain that the unique combination of our local knowledge and our national expertise and resources will prove to be the best value for the County. Our team looks forward to the opportunity to support Collier County in its disaster recovery and public assistance efforts. By signing this document on behalf of Tidal Basin, I, John Marini, an authorized signatory, will accept any awards as a result of this RFP. Please do not hesitate to contact me at (315) 415-2963 or by email at Jmarini@TidalBasinGroup.com if you have any questions or wish to further discuss our qualifications and proposal. cerely J hn Marini resident and CEO TIDAL BASIN 4' Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services Tab 2. Firms Qualifications For over a decade, Tidal Basin has remained the front-runner in disaster planning, preparedness, and recovery. In 2016, we were acquired by Adjusters International — whose leadership in the public adjusting and emergency management fields spans over 30 years —to form the preeminent organization in our industry. Adjusters International and Tidal Basin are now one organization — peerless in its ability to provide a Total Solution for disaster preparedness and recovery, whether the Corporate Headquarters in Utica, NY need involves government grants or property insurance claims. Our integrated disaster preparedness and recovery services are provided under the Tidal Basin name. Tidal Basin is a privately held company that is governed by a board of directors who make decisions on the direction of the organization. Tidal Basin has extensive experience assisting clients plan for, prepare for, respond to, and recover from catastrophic disaster events such as floods, hurricanes, severe storms, and other natural and man-made events. As part of our portfolio of services, our team offers clients full-service emergency management consulting, including (but not limited to) public assistance (PA), hazard mitigation, and individual assistance (IA) programmatic support; damage assessment; estimating services; COOP, COG and EOP planning; resiliency'services; and hazard mitigation planning and project management. We work with both state and local governmental agencies to ensure they are aware of all possible disaster hazards and have the proper resources and protocols in place to minimize potential risks, mitigate potential losses, respond to disaster events, and efficiently navigate the recovery process. Our consulting team includes over 250 licensed engineers, planners, emergency managers, project managers, insurance professionals, public adjusters (74 of which are licensed in Florida), instructors, and specialists in specific disaster -related disciplines such as debris management, utilities, emergency protective measures, building and contents valuation, environmental issues, historic preservation considerations, estimating, and hazard mitigation. We employ some of the most widely respected professionals in the industry, offering unparalleled, hands-on experience in the fields of emergency management, public safety, contingency development, disaster operations, all -hazard training, continuity of operations, and loss mitigation. Our leadership team includes seasoned senior staff and policy/program subject matter experts who have successfully negotiated every major disaster event in the last 20 years. Our staff consists of our own employees, not independent contractors or multiple sub- contractors. We are responsible for the actions of our employees, their training and their well-being. This practice allows us to ensure quality of service and maintain consistent product delivery. It also allows us to realistically predict, accurately communicate, and closely control the number and skill mix of available staff for any given assignment. Our reputation for strategic thinking and effective management of the total financial recovery process has gained us experience on some of the most challenging and high-profile losses of the past quarter century. We have assisted with recoveries that required extreme flexibility, technical expertise, and the ability to mobilize quickly. We recently responded within 24 hours to Hurricane Matthew up and down the east coast and assisted many of our clients in Florida, Georgia, the Carolinas, and Virginia to quickly recover; all while overseeing thousands of FEMA's housing inspections. TIDAL BASIN I 5 Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services We are up to date and familiar with compliance reviews FEMA is required to undertake regarding the Endangered Species Act, Coastal Barrier Resources Act, and National Historic Preservation Act. Our consultants are also up to date on recent legislative and programmatic changes within FEMA, including policy changes that resulted from the Sandy Recovery Improvement Act of 2013 (SRIA), such as the Alternative Procedures Pilot Programs, Permanent Worlc, and Dispute Resolution; Section 324 Management Costs and Direct Administrative Costs and PA Program and Policy Guide FP 104-009-2/ April 2017 Guide. Furthermore, we have many years of coordinating supplemental funding program sources. Our team is known for its dedication to client success and for building strong and positive long-term relationships. Clients such as the Port Authority of New Yorlc & New Jersey have relied on us to assist them through complex disasters since 1993. Lee County and Monroe County, Florida, and the Houston Independent School District in Texas have kept us on contract for 10 or more years. We have had a relationship with New York State since 2004. Clients such as Jefferson Parish in Louisiana and the Cedar Rapids Community School District in Iowa have chosen to keep our staff as part of their long-term recovery teams since 2007 and 2008 respectively to ensure a complete recovery from beginning to end. Additionally, the Baylor College of Medicine and the University of Texas System in Texas as well as Audubon • _ Nature Institute in Louisiana regularly tap into our expertise ••. '" to resolve issues as they arise during closeout and audit. We are there for our clients at every stage of recovery, in whatever MWd: A ramldap+� foa but pCMA Can Hed P Our publication, Disaster Recovery Today, received by more than 50,000 industry f ' n is n floe Me form they require. We credit these enduring relationships to our dedication to unwavering professionalism; unsurpassed knowledge of policy, systems, and agencies; and a focus on tailoring our work product, communication, and reporting structures to fit your organizational needs. Everything from our personalized approach to service and dedicated leadership team to our customized project management system and daily and weekly reports are designed to provide our clients with the insights, intelligence, and guidance necessary to make well-informed leadership decisions before, during and after a disaster event. F_ essio a a . As a recognized leader in the insurance and emergency management fields, we produce publications Adjusting Today and Disaster Recovety Today, respectively. Florida Disaster Consulting (FDC) is a full-service Disaster Management Company specializing in emergency management planning, response, recovery, and mitigation programs for all types of catastrophic events. Our primary focus has been helping state and local government agencies navigate the many Federal Public, Individual and FO Mitigation Assistance Grant Programs. Based in Central Florida and with consultants located throughout the US, their team includes crisis and emergency management leaders with significant experience in the public sector that can provide consultation services when needed. Prior to creating FDC in 2008, Ron Anderson worked 28 years as a state of Florida official and was involved in the administration of the FEMA and FHWA disaster programs for over 31 federally declared events. With this knowledge and TIDAL BASIN I 6 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services the unique experiences of FDC partners and staff, they have been successful in implementing an alternative contracting method for federal, state, and local agencies as well as other consulting firms involved in disaster management projects. ■ Extensive experience with the FHWA-ER program. ■ Managing/Staffing Emergency Operations Centers. ■ Preparing FHWA- ER detailed damage inspection reports and developing betterment projects. ■ Managing complex debris management activities. ■ Coordinating the FHWA-ER / Department of Transportation's local agency participation (LAP) Tidal Basin Wins Tidal Basin's qualifications and experience are highlighted below in this sample listing of clientele: • Guided more than 40 local public agencies throughout the Gulf Coast to successful recoveries following the 2004, 2005 and 2008 hurricane seasons, including Monroe County, Lee County, the City of Fort Myers, City of Sanibel, and Islamorada in Florida; the City of New Orleans, Port of New Orleans, New Orleans Sewerage & Water Board, City of Slidell, and Jefferson Parish in Louisiana; and Jefferson County, Port Arthur Independent School District, the Port of Houston and the Houston Independent School District in Texas. We have also provided consulting services to Charlotte County, Pinellas County, and the City of Gulf Breeze in Florida. • Providing support to Monroe County, FL to help Islamorada measure their building, business personal property and loss of income/extra expense damages and to negotiate for recovery on their flood & wind claims with the insurance carriers in response to Hurricane Wilma. • Coordinated the recovery from FEMA of approximately $100 million in disaster -related damage for the Mississippi State Port Authority, including compiling more than 60 PWs - approximately 28 for alternate and improved projects -- and more than doubling the amount of the Port's insurance claim from the initial insurance company offer to final settlement. • Managed debris removal operations and rectified contract procurement errors to save Hawaii County over $1 M during DR 4094 HI. • Guiding clients such as the City of Cedar Rapids, Linn County, and Cedar Rapids Community School District in Iowa through their recovery from more than $1 billion in damages following the 2008 floods. • Came to the assistance of the City of New Orleans nearly a year after Hurricane Katrina to help the City identify and correct issues with their FEMA and insurance claims. This process required the review and tracking of more than 950 PWs representing more than one-half billion dollars in grant funding, managing FEMA -State communications and correspondence for the City's Capital Projects Administration, addressing numerous environmental and historical concerns related to projects, and undertaking appeals and/or dispute resolution regarding contentious issues facing the City. • Providing PA, hazard mitigation, FTA, and insurance recovery support to the Port Authority of New York & New Jersey in managing their estimated loss of more than $2 billion following Hurricane Sandy. Previous work for the Port includes handling their FEMA PA and hazard mitigation recoveries following the 9-11 Terrorist Attacks and their insurance claim following the 1993 World Trade Center bombing. • Worked at the federal, state, and local levels to guide recipients and applicants through complex and unprecedented recoveries from major disaster events such as the 9-11 terrorist attacks, 1993 World Trade Center Bombing, Oklahoma City Bombing, and Deepwater Horizon BP Oil Spill. For the 9- 11 terrorist attacks, various members of our team in their roles at the time represented the Port Authority, State, and FEMA, working cooperatively and creatively to fit the parameters of the public assistance program to a unique and unprecedented major disastrous event. TIDAL BASIN I 7 O 4- a N (U V) m 2 .0 Q1 L O L O L L 0 ai c m E N "a a1 0 O O N n C)- u Ln Ln C 11 Ln N -0 L a) u ai a`6ni +� in c c IV a� m ca a) m f- L a� L m L'o Ln m c m v c v c O o m un c p1 a) c_ Q c E c n O U Ln Q — W LL 7 O C O .- m E v u a) C 0) m in n. Ra 2 m Z a CO a 0 ro 9 11 F- 0 c 0 m E `o c a) - +S 0) c N E E 7 m u u m 3 0 v u v c (.J m ®J c o E LLJ v0- � C a) d—� _0 (J? > {� O t� Q V i O Q C � 2 cc V H Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services Hurricane Katrina For all of our sub -recipient clients: While working full time for our clients, we dealt with the following time consuming but necessary pre/post work daily interactions with FEMA and State which freed client employees to continue their important day to day activities. 1. Monitoring FEMA's daily activities 2. Identifying/documenting/detailing damaged facilities as well as attending & participating in site visits 3. Identifying potential mitigation opportunities 4. Coordinated with various departments. Located and provided necessary documentation to FEMA required to write the federal grants which reimburse the client for eligible storm related expenses 5. Presided over/attended meetings with client, FEMA, State 6. Kept clients abreast of status of all activities on a daily/weekly basis 7. Created files for each grant which provided the building block for the clients to properly retain and track documents necessary for future close outs and audits as required by policy 8. Guided clients on Alternate & Improved Projects 9. Worked to identify and allocate insurance proceeds to FEMA ineligible facilities 10. Review client grants received from other agencies and verify no duplication of benefits issues 11. Review available funding from other Federal Agencies (FHWA, NRCS, USACE, etc.) to verify applications were not missed 12. Upload all required documentation into the Recipient's E -Grant database 13. Work with client/State/FEMA to accurately determine required amounts of insurance to comply with FEMA's Obtain & Maintain policy 14. Track all work deadlines and submit work Extension Requests as required Mississippi State Port Authority (MSPA): 3 Staff 65 Project Worksheets (PWs) Dollar amount of PWs: $104M Successful appeals (Arbitration in Washington DC) for replacement of two storage warehouses netted additional $13M for the MSPA. Total duration was approximately 6 months. Appealed to the State and FEMA to implement the use of the Cost Estimating Format (CEF) in Mississippi, which FEMA was not going to use in the state. FEMA eventually agreed to utilize the CEF statewide, resulting in additional funding of approximately $40M for the Port alone. Total duration was approximately 3 months. Jefferson Parish (Louisiana): 4 Staff 395 Project Worksheets (PWs) Dollar amount of PWs: $234M Successful appeal (Arbitration in Washington DC) for Parish wide road repairs that FEMA had denied. The Arbitration resulted in an award of $100M to the Parish. Total duration was approximately 6 months. Successful appeals for mold remediation and drying out of 13 libraries resulted in an increase of eligible funding totaling over $13M. Total duration was approximately 2 years. We successfully guided the Parish through multiple OIG Audits. All minor findings identified by the OIG were corrected immediately resulting in a final report of no significant findings. • Some of the successful reimbursements we achieved for our client, included: o Identified $322K, FEMA incorrectly deducted for anticipated insurance o An additional $290K for replacing equipment instead of cleaning o Identified $230K in equipment that should have been eligible TIDAL BASIN 1 12 Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services o Identified $130K in debris invoices, originally omitted by FEMA o Identified $169K in emergency repairs, originally omitted by FEMA o Identified a higher percentage for Parish fringe benefit rate resulting in a higher reimbursement dollar amount for force account labor Port of New Orleans (Louisiana): 30 Staff at peak 350Project Worksheets (PWs) Dollar amount of PWs: $247M Following Hurricane Katrina, we mobilized staff to assist the Port of New Orleans with the development and processing of public infrastructure damage claims. Between 2005 and 2007 a team of up to 30 technical, management and administrative staff qualified, estimated, and documented losses for processing through insurance and disaster aid programs. Property, revenue, and extra expense losses in excess of $247,000,000 were stated under multiple coverage limits and resulted in over 350 FEMA PA Project worksheets. In 2008 and 2009 the Port was impacted by Hurricanes Gustav and Ike requiring the management of multiple federal declarations and overlapping PA project funding requests. We conceived and negotiated an alternate funding option where the entire Port district was considered the damaged facility. This option, referred to as the "system approach" allowed the redistribution of PA funds anywhere within the Port region (improved project) due to lost functional capacities imposed by regional mitigation actions (closed Mississippi River Gulf Outlet). We conceived and executed an insurance proration, allocation, and offset process to account for ineligible losses and insurance contributions (business interruption) within a calculated maximum PA program contribution. The calculation allowed consideration for claims processing expenses such as legal, financial, public adjusting administrative expenses (including direct administrative costs) under the PA program. The use of this approach combined with the award of insurance waivers for each of three events resulted in an increase in PA funding for Hurricane Katrina of $58,000,000 for reconstruction efforts. Between 2010 and 2011 our staff assisted the Port with an OIG interim audit of Hurricane Katrina grants. The Port was found to have accounted for and expended FEMA grant funds according to federal regulations and FEMA guidelines. Of the $70,000,000 reviewed a single recommendation to de -obligate $670,000 due to unspent estimated project costs. The audit acknowledged that the insurance offset process was incomplete and the finding was resolved with no consequence. Super Storm Sandy State of New York (New York): 190 Staff at peak Wrote approximately 2000 Project Worksheets (PWs) Dollar amount of PWs: $613 Reimbursements reviewed/approved for Alternative Procedures (Section 428): $1.813 Total Reimbursements submitted to Date: $2.31 Contracting to the State of New York, we supplemented their staff in performing their responsibilities in both administrating the disaster and providing guidance and advocacy to sub - recipients throughout the presidentially declared disaster region. Our staff: o Liaison to FEMA for the State Director of Recovery o Supplemented state staff in the positions of Project Specialist, Public Assistance Coordinator, Task Force Lead, Public Assistance Group Supervisor, Technical/Insurance/Mitigation Specialist, Disaster Assistance Officer, Disaster Assistance Manager o Collected and submitted Sub -recipient RPA's for FEMA review & approval o Conducted Kick off Meetings, Site Visits, Exit Briefings TIDAL BASIN 1 13 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services o As representatives of the State, our staff attended and conducted meetings with sub - recipients and FEMA; always advocating for the sub -recipient during discussions on eligibility o Assisted sub -recipients in locating and gathering necessary documentation for submittal to FEMA for grant processing o Reviewed/supplemented/forwarded grant version requests from sub -recipients to FEMA o Reviewed/supplemented/forwarded/recommended approval of Progress Payment Requests for sub -recipients o Processed Progress Payments for sub -recipients, including those associated with the recently implemented Section 428 of the Stafford Act o Performed reconciliations and closeouts of Project Worksheets o Reviewed/supported/forwarded sub -recipient appeals on behalf of the State o Reviewed/forwarded sub -recipient Quarterly Reports o Attended/participate in sub -recipient OIG Audit meetings Port Authority of NY/NJ (New York/New Jersey): 20 Staff at peak 242 Project Worksheets (PWs) Dollar amount of PWs: $299M Projected Reimbursement Amount: $213 (FTA, FHWA, FAA, Insurance, etc.) Onsite immediately after the event, working with PANYNJ to develop a preliminary damage scope and cost estimate on a project by project basis. From the very beginning we worked with PANYNJ and their financial team and systems to implement a system for tracking the complex costs associated with the two billion dollar -plus recovery. We guided the client in maximizing recoveries from all available sources, e.g., Insurance, FEMA, FTA including mitigation opportunities. In addition, we provided expert services for facility inspections and baseline reports on damages to many of the major facilities affected by the brackish or saltwater flooding that occurred. PW development and obligation - Our team participated and worked closely with the client, FEMA, and State partners in the development of damage descriptions, scopes of work and obligation issues. We were successful in working with State and Federal Officials to reverse over $300 million dollars in initial negative eligibility determinations for several of the Port Authority's project worksheets prior to reaching an appeal level. In addition, we took an active role in the development and submittal of successful appeals (legal responsibility) affecting six PWs for one of the Port Authority's airport facilities totaling $5,000,000 for the version 0 PWs. With the anticipated versions at the time it was anticipated to represent over $20 million in the end. Total duration was approximately 11 months. During our time at the Port Authority the US OIG conducted an audit of PANYNJ's recovery to determine if they were properly meeting the requirements of the FEMA Public Assistance Program. Early in the disaster recovery process we assisted the Port Authority in looking at administrative policies and processes for managing their recovery and assisted with developing, changing, and implementing new processes and policies to ensure compliance and the retention of funding. We also assisted in the OIG audit OIG -1 5-67-D with positive findings thanks in large part to our efforts. TIDAL BASIN 1 14 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services Tab 3. Specialized Expertise of Team Members • Provide the number of employees who serve in Florida who would be available during normal business times versus during time of emergency or disaster. Describe the experience that these types of employees have in working with FEMA and the State in handling the documentation required for receiving reimbursement, e.g. Project Worksheets, in resolving reimbursement issues, and dealing with FEMA and State appeals, and audits. o Our entire cadre of over 250 individuals is available to the County during both normal AND emergency or disaster times. Our entire team of individuals has extensive experience working with FEMA at both the State and local level and with all aspects of the disaster recovery process. They have guided states and local municipalities through writing project worksheets, resolving complex reimbursement issues, navigating successful appeals, and retaining funds through federal audits. • Describe the training that your employees have had regarding FEMA and FHWA grant rules and guidelines, State pass-through grant rules for reimbursement, debris recovery reimbursement, and any further training for reimbursement. o All Tidal Basin Employees are required to go through a three-part proprietary training system on the FEMA PA program and other federal reimbursement outlets. Both active and non- active consultants are also required to participate in continued education classes through FEMA's Independent Study program. • Describe if your employees are full time employees or contracted employees. o Although most of our cadre are contracted employees, all the staff being proposed as key members to the County are full time employees that will be fully committed to the needs and well-being of the County. Pr000sed Personnel Chart Senior Disaster Recovery Consultant Senior Disaster Recovery Consultant Senior Disaster Recovery Consultant FHWA Specialist Cesare Cerminaro will be the primary contact for this engagement. He is Public Adjuster 100% committed to the County and will have no other involvement with any engagements. TIDAL BASIN 1 15 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services CESARE CERMINARO DISASTER RECOVERY CONSULTANT (PRIMARY CONTACT) AREAS OF EXPERTISE Cesare "Skip" Cerminaro has a strong business management background and years of 404 HMGP experience in the engineering field, He has worked for the New York State Department of 406 Hazard Mitigation Transportation and the U.S. Department of Civil Defense as an Engineering Technician. Sincejoining Adjusters International in 2006, Cerminaro has consulted on projects Appeals ranging from large-scale State operations to complex applicant recoveries, Closeout PROJECT EXPERIENCE Cost Estimating Format Debris Management New York State: Disaster Closeout Team, September 2013 — Present Project Manager overseeing New York State Office of Emergency Management's large Disaster Planning project cost reconciliation. Cerminaro and his staff are instrumental in reconciling the FEMA Public Assistance department's expedited and incomplete large Project Worksheets with the goal of recovering the maximum funding for these projects. Cerminaro is also instrumental in PE assisting the closeout team with bringing complex open projects to closure. Preliminary Damage City of Boulder, Colorado: 4145 -DR -CO, Flooding, September - November 2013 Assessment Senior Consultant/Project Manager working with the City familiarizing them with the Public Assistance process through the initial stages of their recovery. The damages Project Management included their complex waterway conveyance systems, buildings, roads and bridges and PW Formulation extensive debris removal operations, Cerminaro completed initial informational meetings Roads/Bridges with all major City departments, The City utilized contract procurement extensively for their recovery efforts. Cerminaro was instrumental in guiding the City through their Sewerage and Water procurement process in order to achieve compliance to federal Public Assistance Xactimate requirements. Cerminaro and his staff provided guidance through the complex and rigid debris removal requirements involving environmental and permitting that must be Business Interruption followed in order to retain funding. They also developed a Benefit Cost Analysis pertaining to the Public Assistance Alternative Procedures Pilot Program for debris CERTIFICATIONS + removal that resulted from the Sandy Recovery Improvement Act signed into law January LICENSURE 29, 2013 N-137 NEMIS Data Tech Callayomi County Water District (CCWD), California: 4240 -DR -CA, Fires, N-139 NEMIS Project December 2014 - Present Officer Senior Consultant/Project Manager working with the CCWD familiarizing them with the 2,4 IACET CEU — Debris Public Assistance process, The damages included their complex water Operations filtration/distribution systems, buildings and emergency protective measures. Cerminaro was successful in identifying unaccounted for damages and disaster related expenses that were eventually included in Project Worksheets, State of Hawaii Emergency Services: 4194 -DR -HI, Tropical Stone Iselle & 4201 - DR -HI, The Pu'u '0'6 volcanic eruption and lava flow, August 2014 — February 2015 Senior Consultant/Debris Specialist guiding the affected Counties through the massive debris operations and Public Assistance program compliance pre -declaration. Assisted the State with their Preliminary Damage Assessment which led to the 4194 -DR -HI declaration. Cerminaro was assigned to several County Applicants assisting them through their recovery process, TIDAL BASIN 1 16 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services PROJECT EXPERIENCE (CONTINUED) City of Gulf Breeze, Florida: 4177 -DR -FL, Flooding, June 2014 — June 2015 Senior Consultant/Project Manager working with the City's Public Assistance process through the initial stages of their recovery. The City's major damages were concentrated throughout their city streets and municipal golf course. Cerminaro experience in the Civil Engineering field and golf industry made him successful in aiding the City with identifying flood related damages and including them in their Project Worksheets. New York State: 4020, 4031, 4085 -DR -NY, Orange County Flooding, August 2011 Senior Consultant/Project Manager working with the County to manage their Public Assistance process for three concurrently running disasters, The damages include highly complex projects that require architectural & engineering involvement for buildings, dams, and infrastructure. Cerminaro worked with various County departments to organize their documentation in preparation for Project Worksheet development, formulation, and review. In addition, he also developed a strategy for the County to adopt that allows them to expedite the Public Assistance processes for future declared disasters. State of Louisiana: BP Oil Spill, January 2010 - July 2011 Cerminaro served as part of an elite, dedicated team providing financial support to assist the State of Louisiana to determine the overall financial impact to the state resulting from the BP Oil Spill. He was hand-picked due to his financial expertise and his extensive knowledge of working with applicants following a federally declared disaster. Cerminaro performed outreach activities aimed at helping individual businesses who were considering or had already submitted claims for recovery of lost income. City of Minot, North Dakota: 1981 -DR -ND, Severe Flooding, July 2011 - August 2011 Completed Phase I work for FEMA Grant Management Services in response to anticipated $50 million in damages following flooding of the Souris River. Cerminaro developed strategies for the County to consider in regards to prominent issues concerning their Public Assistance (PA) process. He also developed a Next Steps agenda to move forward with their PA process, and guidance for project formulation, proposed filing system and Direct Administrative Costs clarification. Steele County, Minnesota: 1941 -DR -MN, Severe Storms and Flooding, October 2010 Project Specialist/Consultant working with Steele County, guiding them through their Public Assistance process including 35 PWs for one of the most devastating floods to date. Presently overseeing the complexities of possible replacement and relocation of the County's Highway Operations Complex made up of five heavily -damaged buildings in a floodplain at an estimated cost of over $2 million. Cerminaro has also successfully won numerous first appeals reversing original FEMA ineligibility determinations. New York State; 1899 -DR -NY, Severe Storms and Flooding, May - August 2010 Project Specialist assigned to 10 applicants totaling more than 60 PWs. Declared April 16, 2010 after severe storms caused devastating flooding and wind damage during the period of March 3, 2010 to March 15, 2010. Total damages including emergency work was over $85.5 million. New York State: 1857 -DR -NY, Severe Storms and Flooding, September 2009 - February 2010 Project Specialist assigned to 9 applicants totaling more than 80 PWs. Declared September 1, 2009 after severe storms caused devastating flooding, tornados and high wind damages during the period of July 25, 2009 to August 16, 2009, Preliminary Damage Assessments were estimated for $60 million. City of Cedar Rapids, Iowa: 1763 -DR -IA, Severe Storms, Tornadoes, and Flooding, June 2008 - June 2009 Member of specialized consulting team that worked with the City of Cedar Rapids, guiding them through an estimated $1 billion recovery that is complicated by historical concerns and hazardous materials issues following wide -scale flood damage to a variety of city departments. Duties included performing QA/QC for Project Worksheets and consultation for the formulation of some of the more complicated PWs. Along with the Project Manager met for weekly progress reviews with the city, FEMA and IA state representatives, In addition to these duties, was the lead consultant guiding the city through the buyout and eventual demolishing of a proposed 1200 plus damaged residences. City of Batesville, Arkansas; 1751 -DR -AR, Severe Storms and Flooding, 2008 Member of consulting team guiding the City of Batesville through its financial recovery following severe storms in early 2008. TIDAL BASIN I 17 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services TIDAL BASIN I 18 KIMBERLY SEKOL SFNIOR DISAST R RIC:OMY CONSULTANT AREAS OF EXPERTISE Sekol has more than twenty years' experience working in both the public and private 404 HMGP sectors. Sekol's experience not only includes nearly 10 years in the disaster recovery field but also includes her position as Deputy Assessor for Ada County in Boise, Idaho, 406 Hazard Mitigation contract administrator of block grant funding for the State of Idaho and work with the Alternate Projects City of Las Vegas in Nevada. Through this experience Sekol has developed an expertise in resolution of complex eligibility issues and the management of grant funding. Cost Estimating Format PROJECT EXPERIENCE (CEF) Dispute Resolution Metropolitan Transit Authority of Harris County, Texas (METRO) Planning, Education/School December 2013 - Present As a Senior Consultant, Sekol is currently assisting METRO in working with the Texas Department of Districts Emergency Management in closing out project worksheets for damages sustained in September of Electrical Authorities 2008 during Hurricane Ike. Sekol is also assisting METRO in the development of a financial recovery plan and associated training, in preparation for future disasters and loss events. Environmental Port Authority of New York and New Jersey: 4085 -DR -NY & 4086 -DR -NJ, FEMA Public Assistance Hurricane Sandy, November 2012 - March 2015 FHWA-ER As a member of the Adjusters International team Sekol served as a Deputy Project Manager working with The Port Authority of New York and New Jersey, a bi-state agency, in their recovery Historical Procedures from Hurricane Sandy, the second costliest hurricane in United States history. Sekol had primary HUD/CDBG responsibility for working with the client, FEMA and both states, in the resolution of eligibility issues, These efforts resulted in over $100 million dollars in initial determinations of ineligibility Improved Projects being reversed. Port Authorities Alaska State Disasters: AK -236 & AK -237, Severe Storms, February — March 2012 Preliminary Damage Two consecutive storms in late 2011 brought hurricane force winds, storm surge and waves that pounded Alaska's coast causing damage that resulted in federal disaster declarations 4050 -DR -AK Assessment and 4054 -DR -AK. Following the federal declarations, the State of Alaska, through their self - Private Non -Profits administered state level disaster program, declared funding available for applicants who were not eligible under the FEMA PA program. As part of the team deployed to assist with the Alaska Project Management disaster programs, Sekol served as a Public Assistance Specialist. In this capacity she worked with PW Formulation, Writing the Kenai Peninsula Borough cities of Kenai, Homer, Soldotna and Seward visiting sites to assess & Versions damages and assemble documentation to submit for reimbursement by the State of Alaska. Roads/Bridges Louisiana State: BP Oil Spill, February 2011 - May 2012 Sekol served as part of an elite, dedicated team providing financial support to assist the State of Sewerage and Water Louisiana to determine the overall financial impact to the state resulting from the BP Oil Spill, Sekol worked with state representatives, gathering and organizing documentation for the formulation State Grant Programs and support of the state's loss claim, Transportation New York State: 1899 -DR -NY, Severe Storms and Flooding, May — September Authorities 2010 Xactimate In response to a Nor'easter that ripped through nine southern -tier counties in March 2010, Sekol was deployed as a Project Officer on the team of 26 consultants assisting over 241 applicants. Sekol CERTIFICATIONS + worked in Westchester and Suffolk Counties. While in Westchester County she worked with FEMA LICENSURE Beach Specialists to re-evaluate damages to county beaches, After an initial denial from FEMA, her Certified Residential continued efforts resulted in the county receiving an additional $250,000 in funding under Appraiser Category B, TIDAL BASIN I 18 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services PW Formulation, Writing JOHN RIGLING & Versioning SENIOR DISASTER RECOVERY CONSULTANT Roads / Bridges Mr. John Rigling has over 30 years of experience in project management including eight AREAS OF EXPERTISE years as a FEMA PA technical specialist and deployed on five New York State disasters. He 406 Hazard Mitigation worked with the Port of Houston Authority and Houston Independent School District as After Action Reporting part of the management team assisting with recovery from the May storms and flooding in Secured Worker Access Texas. Previously has served as Project Manager on the long-term recovery team for New Alternate Projects York State, Rigling played a key role in transitioning New York State's Hurricane Sandy Debris recovery operation to meet the long-term goals of the State and its applicants. Rigling has EDUCATION applied his knowledge for the Port of Houston in program compliance requirements to FEMA Public Assistance help prepare applicants for closeout and ensure that they retain funding when work is FEMA Individual complete. Additionally, Rigling has served as Project Officer for Louisiana, Minot North Assistance Dakota, Florida, and Alaska He is currently working under an existing contract with Houston Independent School District regarding damages that resulted from the storm and flooding HMGP event DR -4223 -TX. (Incident Period May 4, 2015 through June 19th that includes the 2015 Historical Procedures Memorial weekend storms and Tropical Storm Bill). Rigling joined Adjusters International with nearly three decades of management experience, which he has put to use serving New Improved Projects York, Louisiana, Minot North Dakota, Florida, and Alaska, as a Project Officer guiding PNP applicants through the FEMA Public Assistance grant application process. PW Formulation, Writing PROJECT EXPERIENCE & Versioning Roads / Bridges Port of Houston, TX: Assessment of Disaster Recovery Administrative Capabilities (Phase 1): 2015 PROFESSIONAL As a Senior Consultant, Rigling is applying his knowledge for the Port of Houston in program AFFILIATIONS compliance requirements to help prepare applicants for closeout and ensure that they retain Secured Worker Access funding when work is complete. His responsibilities include management of staff scheduling, Consortium assignments, technical support, and equipment. New York State: 4085 -DR -NY, Hurricane Sandy Long Term Recovery Operations, EDUCATION January 2014 - 2015 Coursework: Onondaga As a Project Manager on the long-term recovery team for New York State, Rigling played a key role Community College, in transitioning New York State's Hurricane Sandy recovery operation to meet the long-term goals 1984 of the State and its applicants. Rigling is applying his knowledge of program compliance requirements to help prepare applicants for closeout and ensure that they retain funding when work is complete. His responsibilities include management of staff scheduling, assignments, technical support, and equipment. Port Authority of New York and New Jersey: 4085 -DR -NY & 4086 -DR -NJ, Hurricane Sandy, November 2012 -- November 2014 As a member of the Adjusters International team Rigling served as a disaster recovery consultant and worked with The Port Authority of New York and New Jersey, a bi-state agency, in their recovery from Hurricane Sandy, the second costliest hurricane in United States history. Rigling served as Lead Consultant for Aviation (JFK, LGA, Teterboro, and Stewart Airports) with responsibilities that included scheduling of all FEMA site visits, damage inspections, FEMA / Applicant meetings and agendas. Vetting & Validation and collection of all applicant supplied data, force account labor, equipment, expenditures. Final review of all FEMA written Project work sheets, and eligibility determinations. 20 projects were submitted with a total of $48 million in anticipated reimbursements. TIDAL BASIN 1 19 Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services Public Sector Experience LINDA JENNERS PW Formulation, Writing RANT C0NSU1. TACT & Versions Jenners has eight years of experience leveraging her business acumen, customer service AREAS OF EXPERTISE skills, and extensive disaster training to assisting applicants through the FEMA Public Preliminary Damage Assistance program as part of the disaster recovery team, She has served as a State Assessment Public Assistance Liaison / Project Officer for several New York State disasters, as well as Morris College, 1969 - serving as part of a hand-picked team supporting the State of Louisiana and its claimants Private Non -Profits in their recovery from the BP Oil Spill. Public Assistance PROJECT EXPERIENCE Public Sector Experience New York State: 4085 -DR -NY, Hurricane Sandy, November 2012 — December PW Formulation, Writing 2013 & Versions As a member of the Adjusters International team deployed in the greater New York City and Lower Marketing / Advertising, Hudson Valley regions, Jenners is serving as a Public Assistance Coordinator (PAC) managing the Roads / Bridges application process and generation of project worksheets (PWs). She is currently working with Xactimate private non - profits. The guidelines for eligibility of PNP organizations and facilities have been Morris College, 1969 - refined over the past several years as eligibility issues have surfaced. Jenners provides guidance to CERTIFICATIONS + these organizations and assists personnel involved in making eligibility determinations. She also LICENSURE works with departments to accurately document damages, identify eligible work projects in accordance with FEMA policy, and assists applicants with developing their scope of work. Xactimate Estimating Jenners is currently serving the County as part of the Team assigned to guide them in the Software State of Alaska: 4054 -DR -AK, Severe Winter Storms, December 2012 - January State of Louisiana: BP Oil Spill, January - November 2011 Jenners was selected to an elite dedicated team providing financial support to assist the State of Louisiana to determine the overall financial impact to the state resulting from the BP Oil Spill; Jenners was hand-picked due to her business expertise and knowledge of working with applicants following a federally declared disaster, as well as for her financial expertise. New York State: 1899 -DR -NY, Severe Storms and Flooding, 2010 In response to a Nor'easter that ripped through nine southern tier counties in March 2010, Jenners was deployed as part of the team of 26 consultants assisting over 241 applicants to document 1170 PWs totaling an estimated $113 million in damages, Jenners served as a State Public Assistance Liaison / Project Officer for this disaster, advising applicants regarding FEMA policy and eligibility guidelines; assessing and quantifying damages; assisting in the gathering of proper documentation; formulating projects; and writing project worksheets. TIDAL BASIN 1 20 2013 EDUCATION A series of storms beginning on September 15 and continuing through September 30, brought Advanced coursework in flooding and / or high wind warnings that impacted all areas of Prince William Sound, the Kenai Marketing / Advertising, Peninsula Borough, the Municipality of Anchorage, Matanuska Susitna Borough, Denali Borough Business Law & and as far north as the Yukon -Koyukuk area, As a member of our team, Jenners assisted the state Accounting, Robert with the Public Assistance Grants and helped sub -grantees to compile the documents for their Morris College, 1969 - Public Assistance Grant. In addition, she worked in the field inspecting and measuring flood 1972 damaged infrastructures with FEMA project specialists, and prepared cost estimates, New York State: 4020, 4031 -DR -NY, Hurricane Irene Orange County Flooding & Tropical Storm Lee Flooding, February - September 2012 Jenners is currently serving the County as part of the Team assigned to guide them in the preparation of damage estimates working with FEMA Project Specialists and their insurance carrier. The damages include highly complex projects that require architectural & engineering involvement for buildings, dams and infrastructure. State of Louisiana: BP Oil Spill, January - November 2011 Jenners was selected to an elite dedicated team providing financial support to assist the State of Louisiana to determine the overall financial impact to the state resulting from the BP Oil Spill; Jenners was hand-picked due to her business expertise and knowledge of working with applicants following a federally declared disaster, as well as for her financial expertise. New York State: 1899 -DR -NY, Severe Storms and Flooding, 2010 In response to a Nor'easter that ripped through nine southern tier counties in March 2010, Jenners was deployed as part of the team of 26 consultants assisting over 241 applicants to document 1170 PWs totaling an estimated $113 million in damages, Jenners served as a State Public Assistance Liaison / Project Officer for this disaster, advising applicants regarding FEMA policy and eligibility guidelines; assessing and quantifying damages; assisting in the gathering of proper documentation; formulating projects; and writing project worksheets. TIDAL BASIN 1 20 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services ROBERT KOCH INSURANCE SPECIALIST AREAS OF EXPERTISE Robert Koch has nearly 20 years of experience in construction, estimating and managing 406 Hazard Mitigation millions of dollars in governmental, residential, and commercial construction projects, including the management of a 42 -building new construction project. Additionally, Koch Alternate Projects was vice president and senior estimator for a firm specializing in government projects, Appeals successfully acquiring proposal awards to complete projects on military bases, government buildings and schools. Koch also has worked as a project manager and Closeout estimator on special projects such as asbestos, lead and hazardous abatement. Construction Mgt. Cost Estimating Format (CEF) Debris Management Environmental FEMA Public Assistance Historical Procedures Improved Projects Preliminary Damage Assessment Project Management Public Sector Experience PW Formulation, Writing & Version Roads/Bridges Xactimate CERTIFICATIONS + LICENSURE All Line Property & Casualty Adjusting License, State of Texas NFIP Certified Adjuster - FCN 70004154 EDUCATION Coursework, Business & Accounting, Niagara County Community College PROJECT EXPERIENCE New York State: 4085 -DR -NY, Hurricane Sandy Long Term Recovery Operations, November 2013 -- April 2015 As part of the long-term recovery team for New York State, Koch played a key role as the State Task Force Lead / Insurance, in transitioning New York State's Hurricane Sandy recovery operation to meet the long-term goals of the State and its applicants. Koch reviewed all projects for potential insurance reductions, applying his knowledge of program compliance requirements to help prepare applicants for closeout and ensure that they retain funding when work is complete. New York State: Disaster Closeout Team, October 2013 - November 2013 At the request of the State, a closeout team assisted with Hurricane Sandy, Hurricane Irene, and Tropical Storm Lee closeouts, as well as back -log of other PA projects. As part of this team, Koch helped to reach out to applicants and work with them to gather the required details and documentation so that funds could be correctly allocated, PWs reconciled, monies properly reimbursed, and projects closed out, New York State: 4085 -DR -NY, Hurricane Sandy, November 2012 - October 2013 As a member of the team deployed in the greater New York City area, Koch served as the State Insurance Specialist Task Force Lead. In this role he reviews all insurance items for the State as well as the applicants. State of Alaska: 4161, 4162 -DR -AK, Severe Storms, November 2012 A series of storms beginning on September 15 and continuing through September 30, brought flooding and / or high wind warnings that impacted all areas of Prince William Sound, the Kenai Peninsula Borough, the Municipality of Anchorage, Matanuska Susitna Borough, Denali Borough and as far north as the Yukon -Koyukuk area. On September 21 the governor signed an emergency disaster declaration and the State conducted Preliminary Damage Assessments (PDAs). As a member of the team, Koch worked in the field inspecting and measuring flood damaged properties, interviewing applicants, and preparing cost estimates. State of Louisiana: BP Oil Spill, January - May 2011 Koch was selected to an elite dedicated team providing financial support to assist the State of Louisiana to determine the overall financial impact to the state resulting from the BP Oil Spill. Koch was hand-picked due to his insurance expertise and extensive knowledge of working with applicants following a federally declared disaster. TIDAL BASIN 1 21 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services Fl--IWA CONSULTANT Prior to creating Florida Disaster Consulting (FDC) in 2008, Ron Anderson worked as a state of Florida official for 28 years. He was involved in the administration of the FEMA and FHWA disaster programs for over 25 federally - declared events. With this knowledge, Ron has been successful in creating a company that offers a contracting alternative for federal, state, and local agencies, as well as other consulting firms involved in disaster management projects. Florida Department of Transportation, Emergency Coordination Officer /Incident Commander, 1995 - 2008 Managed the District 7 Emergency Operations Center and 50 individuals at full activation. • Managed District 7's response to all emergencies within the District including responses to workplace, local State, and national emergencies such as terrorist threats, earthquakes, hazardous material spills, wildfires, tornadoes, hurricanes, sinkholes and major traffic incidents. • Managed the organizational development, recruitment, selection, training, deployment, and operations of all District 7 Emergency Response Teams. • Managed preparation, response and recovery operations for incidents that directly or indirectly impact the District with regards to FEMA Public Assistance Program and the FHWA - ER Program. • Provided annual training to 42 individual local governments on the FEMA Public Assistance Program, the FHWA-ER Program and other State disaster programs. Developed and maintained Central Florida's Contraflow Plans for Interstate 4 and Interstate 75, • Developed and maintained the District's Debris Operations Plan, Comprehensive Emergency Management Plan. Served as a State Continuity of Operations Plan Administrator. • Assisted the Florida Turnpike Authority and the Hillsborough County Expressway Authority in responding to events that negatively impact their operations. • Managed the Annual $500,000 Emergency Management General Engineering Contract and individuals that provide emergency management and engineering support for the District Emergency Operations Center. • Served as the Transportation/Public Works Committee Chairman on the Regional Terrorism Task Force. • Managed all activities related to emergency contracts and FHWA/FEMA reimbursement of recovery costs for District Seven and its local governments. • Served in various Federal and State positions as deployed under FEMA and FHWA Declarations during incident response and recovery operations. TIDAL BASIN I 22 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services PASQUALE "PAT" CUCARRO INSURA1` U SPFCIALIST 6767N. Wickham Road, Suite 501 /Melbourne, Florida 329401321-255-1434 1800-248-2353 SENIOR VICE PRESIDENT/MANAGING PARTNER, GOODMAN-GABLE-GOULD/ADJUSTERS INTERNATIONAL— has. worked since 1982 on behalf of policyholders. Pat is an active board member of NAPIA (National Association of Public Insurance Adjusters), was the former President and is an active member of FAPIA (Florida Association of Public Insurance Adjusters) and has served on various committees in each organization. Mr. Cuccaro is a licensed public adjuster in numerous states, oversees all of the GGG/AI Florida offices, has been the lead engagement partner on numerous multi -million -dollar claims and has worked with several law firms in providing consulting advice and litigation and trial support. He has also had a noteworthy impact on effecting legislative change on the state level in Florida regarding the insurance adjusting industry. Pat has been the Engagement Partner for many significant claims including: 1221 Brickell Avenue, The Greenberg Traurig Building Best Western Beach Resort, Fort Myers Beach, Florida Central Dental Creations Charley Toppino & Sons, Inc. Cornerstone Group Drucker & Falk Dutch Packing Company Entegra Roof Tile Flanders Corporation Insula Companies InterTrade Imports, Inc. Investment Equities of Miami Investors Management Group J.G. Financial The Marina Club at Black Water Sound Meg O'Malley's Restaurant Monroe County, Florida Niagara Distributors Orlando Family Resort Pebblebrook Hotel Trust Port Consolidated Putnam County, Florida Riverside National Bank Seabonay Beachfront Resort, Southern Management and Development Sterling House of Melbourne Beach Sunsations Vista Properties Wentworth Gallery Westshore Glass Corporation BOARD MEMBER, NATIONAL ASSOCIATION OF PUBLIC INSURANCE ADJUSTERS (NAPIA) BOARD MEMBER, COUNCIL OF PROPERTY CLAIMS PROFESSIONALS, INC. (CPCPI) PAST PRESIDENT AND STANDING MEMBER, FLORIDA ASSOCIATION OF PUBLIC ADJUSTERS (FAPIA) CERTIFICATION, PCCP ASSOCIATION, FLORIDA WINDSTORM NETWORK CERTIFICATION, NFIP (NATIONAL FLOOD INSURANCE PROGRAM) AUTHOR, ADJUSTING TODAY, "VALUABLE PAPERS AND RECORDS" Licensed Public Adjuster in the following states: Colorado Michigan Tennessee Florida North Carolina Virginia Georgia Pennsylvania Louisiana South Carolina TIDAL BASIN 1 23 Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services Tab 4. Technical Approach Tidal Basin is undoubtedly the best positioned to take on the responsibilities requested by Collier County. Our experience in Florida (see map below listing some of our past clients) as well as the breadth and depth of our national experience is unmatched, making Tidal Basin the logical choice for the County. Our local team members' familiarity with numerous jurisdictions in the State of Florida means our team can provide an unsurpassed level of personalized technical assistance. We are able to literally hit the ground running, as we are intimately familiar with the area's needs as a Florida County. Over a period of 30 years, our methodology has been fine-tuned and proven highly etrective, thereby guaranteeing that we will guide the County's emergency operations, disaster recovery, and all support staff (to include assignees of the Finance and Administration Department) requirements and tasks, through the primary vehicle of the FEMA PA Program. The Tidal Basin team's broad-based support services are designed to help maximize federal funding, expedite the process, and retain funds during the closeout audit. Our team has dealt with coastal and river flooding during our extensive engagements with Katrina and Sandy. We will work to advise the County, and help develop a priority -based plan that maximizes funding from all sources such as PA, NF1P, FHWA and CDBG. The Tidal Basin team is unique in that we deliver a total financial recovery solution that includes FEMA Public Assistance, FEMA Individual Assistance, FHWA ER Program, HMGP, insurance consulting, HUD CDBG, and other disaster relief funding integration as what we call the Total Solution®. We have also offered insurance adjusting and FEMA consulting together since 1996. The significance of our understanding of each area of expertise — insurance and the FEMA Public Assistance program and how each work together and complement each other — is a major difference between our team and all other TIDAL. BASIN 1 24 menbgion Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services Disaster Recovery Process Pm,d1, piicgthm Pu�Jeci Implem�nialion �; loticnul •�� The Tidal Basin team's Total Solution® offers insurance adjusting and FEMA consulting together to maximize your financial recovery. competitors. We will help the County to develop and maintain a grant management and recovery strategy that includes hazard mitigation; formulate project worksheets (PW) that are fully coordinated with the insurance claim settlement process; accurately track projects; and provide expert program guidance with respect to eligibility and options. Because we understand the issues and requirements inherent to coordinating public/private funding sources and their complex interactions, we are able to guide the County around the pitfalls often associated with the disaster recovery process. Our team will assist in coordinating efforts with all surge -capacity add-ons - architects, engineers, contractors, etc, to make sure we meet State/FEMA requirements in a timely, but accurate fashion. Our team will also develop priority and plan -based project formulation to keep funds flowing while logically formulating longer-term projects e.g. Section 428, Alternate, Improved, etc. We have experience with CDBG funding and experience in combining programs to minimize local match, specifically under 404 and will ensure that all legal responsibility and OFA issues are handled appropriately. Due specifically to our involvement with Hurricane Sandy in New York and New Jersey, Alaska's and Hawaii's recent disasters and the numerous clients we served in response to Hurricane Matthew, we are current on the various nuances and policy changes associated with the PA program, including the implications of the Sandy Recovery Improvement Act 2013 (SRIA); Alternative Procedures Pilot Programs for Debris Removal, Permanent Work, Post -Katrina Emergency Management Reform Act of 2006, and Dispute Resolution; Assistance Program and Policy Guide (PAPPG) FP 104-009-2 and Section 324 Management Costs and Direct Administrative Costs. E0C Support Services Our incident support staff have extensive experience within Florida dealing in an all -hazard environment to plan for, respond to, and recover from disaster occurrences. Actual incidents include numerous tropical cyclones, severe weather events, tornados, floods, oil spill responses, bio and chemical hazardous materials, mass immigration, urban search and rescue, aviation crashes and civil riots and unrest. Regardless of experience, continued education is extremely important. Our staff will Participate annually in WebEOC training with Emergency Services to ensure our methods and information are up to date and will be most useful to the County. In the event that a disaster escalates to a proportion where the County requires addition Emergency Operations Center (EOC) support services, our team can provide Incident Management Support Teams (IMSTs) to support and augment staffing at the Collier County EOC. This service allows local jurisdictions TIDAL BASIN 1 25 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services to maintain continuity of government while effectively managing the incident. We can provide short-term and long-term staff support to assist the County with its Incident Management System (e.g., operations section chief, planning section chief, logistical section chief, finance/admin section chief, or Emergency Support Functions (ESF) positions, based on need and the level of response). Our team can provide subject matter experts (SMEs) comprehensively experienced in all components of the National Incident Management System (NIMS), the Incident Command System (ICS) and the National Response Framework (NRF), When activated, our personnel shall be prepared to integrate with the County staff, and shall function as an integral part of the EOC staffing, However, decision-making authority shall remain at all times with the County Emergency Management staff, All of our SMEs have the extensive, in-depth experience necessary to staff the EOC supporting the command and general staff in the areas of command, operations, planning, logistics, administration/finance, liaison, public information, safety, or Emergency Support Functions (ESF) positions during an extended emergency event, as necessary, All SME staff members have written, produced and managed hundreds of incident action plans during large emergencies, disasters, and pre -planned events. Additionally, our staff has extensive experience working in Multiagency Coordination Systems/Emergency Operations Centers, Area Command and Unified and Single Command Posts. All services shall comply with and conform to industry standards, the National Incident Management System, Incident Command System, and National Response Plan/National Response Framework, as defined by the Department of Homeland Security, National Integration Center (NIC) Incident Management Systems Division and state and local emergency plans and procedures, including the County's and State of Florida's CEMPs, FEMA Public Assistance Advisory Services �m Objective The Tidal Basin team will work hand-in-hand with Estimate Size, Scope, the County to develop a grant management and Staffing Requirements strategy that will maximize qualified FEMA reimbursements. Once the State forwards the Governor's request to the federal government, the objective Objective j Define Roles& update Engagement Tidal Basin management team will coordinate with the Responsibilities Controlling (OrgChart) Document County's management staff to identify staffing " requirements following the State's receipt of a j disaster declaration. At this time, we initiate to active ObjectivObjective5 Objective6 recovery mode. Our team provides general grant Plan and Manage Initialrralning, management services throughout all phases of the Software Logistics InbrieG and Modificatioe4n Debrief recovery process. Our team will work closely with the County to determine damages and review these for l._._.__...........____..._...._.._.._................__.._..._...._.____.__......__._.__._._. eligibility, actively flagging any questionable items to help ensure that the County receives the full amount it Objective 7 ManageOperations is entitled to under appropriate recovery programs. In addition, we will assist the County to implement an effective project formulation strategy and to track the - -- - -- development of project worksheets and any related ObJective a Cl seout11 change orders, paying close attention to the accurate and complete quantification of damages, TIDAL BASIN 26 Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services We work in close coordination with all relevant stakeholders to ensure that state and federal regulations are being followed, and that policy requirements are met related to versioning PWs. As projects are versioned, we will work with the County to collect the necessary documentation to support proper reconciliation of work completed,t"f` as well as work yet to be completed. We work closely with all J' , relevant departments throughout the process, providing training 0 and guidance to help the County prepare for closeout and audit � 7dA, from the outset of your recovery. Our consultants also serve as a centralized program management resource to facilitate the coordination and communication for the County, guiding key staff through the preparation of a program management plan, and providing decision makers with the information they need to drive the recovery from beginning to end - all with an eye to FEMA eligibility and compliance. Our closed-loop management process provides both oversight and control over both technical and management aspects of the program. Our Program Management approach includes regular internal and external meetings/reviews, to assess overall progress, identify and manage risks, ensure close coordination, and foster effective internal and external team communications. We measure and assist with all critical aspects of the program's progress to monitor trends and react in a timely manner as the County necessitates. Our plan is designed to provide continuous management and improve customer visibility into program technical, cost, schedule, and risk performance. If requested, our consultants will assist the County to: • Develop a Management Approach (Plan) o Assist in the development of the County's Disaster -Recovery Team o Determine roles and responsibilities ■ Emergency planning ■ Disaster recovery ■ Mitigation planning o Facilitate communications and coordination Determine losses o Clean-up and emergency response o Evaluate construction contracts, construction cost estimates, and codes and standards Buildings/Equipment/Supplies o Road/Utilities/Recreation o Immediate needs funding o Temporary relocation costs Categorize losses and prioritize funding source potential o Insurance Extra Expense and Property o FEMA categories A -G o Responsibility of other Federal Agency o Special Considerations (Historical, Environmental, Floodplain, etc.) Determine project eligibility and cost allowability determinations o Fully describe and document loss elements o Provide verification and reporting, o Research and maintain appropriate documentation of activities Develop and maintain a comprehensive recovery strategy o Assist with design and scope development TIDAL BASIN 1 27 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services o Discuss mitigation options and help formulate approach ■ Section 406 Hazard mitigation funds o Prepare project worksheets and damage inspection reports o Documentation preparation and review ■ HMGP applications ■ LMS strategy ■ Emergency Management Plan • Develop a funding approach o Identify and document any changes o Document unaccounted-for damages, change orders, or other issues, which require versioning of the PW • Implementation Plan o Development of applicable project worksheets and proposals o Completion of approved projects o Make routine site visits to evaluate progress, performance and compliance o Provide verification and reporting, as well as appropriate documentation of activities o Attend progress meetings o Prepare and maintain detailed project files, reviewing all addenda for eligibility and compliance • Final inspection and closeout o Assist the County with change order processing and review o Manage/oversee any required owner -furnished testing and inspection services o Maintain schedules of documentation deadlines and construction milestones o Provide ongoing monitoring and status reporting to the County Our consultants put their unparalleled technical expertise to work on behalf of the County, analyzing insurance -related issues as they relate to specific projects - notjust applying a one -size -fits -all approach to insurance considerations. We then break these down into understandable components and key decision points, always taking the approach of educating and mentoring our federal, state, and local counterparts in the intricacies and specific applications of insurance considerations. Appeals are an important part of the PA program. According to a December 2009 OIG report, the average processing time for first appeals is seven months, with second appeals extending the timeline an average of 10 additional months; resulting in an appeal process that in some cases can span several years. Because the appeal process can add months, and even years, to the timeline of a project, the Tidal Basin team makes every effort to ensure clear and ongoing communication, and to proactively identify contentious issues. We work toward swift resolution of these issues and to clear up any misunderstandings in the field, before they enter the time-consuming appeals process. When appeals do become necessary, however, our team has unsurpassed expertise to assist the County in articulating its position. We have drafted for numerous sub -recipients successful first and/or second appeals. Our team is fully qualified to apply its combined insurance and FEMA PA experience to untangling and resolving insurance -related closeout issues. In fact, we have assisted numerous applicants to appeal incorrect de -obligation determinations by FEMA that were based on misunderstandings regarding insurance claim settlements and their impact on FEMA funding. For example, this specialized knowledge TIDAL BASIN 1 28 Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services has resulted in more than $53 million in insurance -related de -obligation reversals for New York State sub - recipients following Hurricane Sandy, Tidal Basin can respond to Collier County in 24 to 48 hours of any disaster. Steps the County should take to initiate our firm's response are simple: • We will assist the County in preparing the Task Order or Notice to Proceed documentation. We will receive the Notice to Proceed and verify our resources available to deploy to the disaster location. We will then send out an activation message to our available personnel, We will secure airfare and other travel accommodations for our staff, We will deploy within 24-48 hours of notification and activation, We maintain a strong regional presence in the South, with our During Hurricane Matthew, we Melbourne and Ft. Lauderdale locations being our primary operations had 8 contracts activated centers for the County. However, we have immense support from our simultaneously: corporate headquarters and training facility located in Utica, New York,Bryan County, GA . Clay County, FL along with more than 45 offices throughout the country to support the . Flagler County, FL County. We are confident of our ability to respond quickly and • City of Flagler Beach, FL effectively, without risk of airline- or distance -based delays, to the needs 0Fender county, IVC of the County. Further, we will sign a warrant statement as art of Fender EMS & Fire y g y p . Seminole County, FL contract execution that the Tidal Basin Team will deploy the necessary Florida International resources to meet the County's deadlines, Tidal Basin is 100% university committed to the needs of the County and will not waiver in our responsibilities, regardless of nearby areas being affected by the same event. With our cadre of full time and on call staff, we will be able to provide experienced team members to the County's Disaster Recovery and Emergency Management Team with any number of individuals that an event necessitates. We are local experts with national expertise - eager to demonstrate our dedication to the County. FEMA 404 and 406 Hazard Mitigation Expertise Hazard mitigation funding is one of the most often overlooked and underutilized aspects of the PA program. The Tidal Basin team focuses on actively identifying and educating clients regarding hazard mitigation opportunities and ranking exiting long-term capital plan priority projects. We will work with the County to take advantage of this additional funding to strengthen and improve infrastructure, taking every opportunity to protect against future damage. This includes actively seeking out opportunities to build Section 406 hazard mitigation projects into PWs, as well as documenting opportunities for 404 Hazard Mitigation Grant Program funding, We deliver this via a coordinated approach to mitigation that takes full advantage of disaster relief (406) and hazard mitigation assistance (HMA) program funding. If CDBG-DR funds become available, the Tidal Basin team can help integrate those funds in to help cover required FEMA match expenses to reduce out-of-pocket expenses to the County. Financial and Grant Management Support One of our core competencies is successfully guiding clients through the ins and outs of developing an appropriate grant management strategy, including determinations of how to organize projects and which to select for improved or alternate project status. What is best for the County's recovery and rebuilding is not always as straightforward as replacing damaged facilities exactly as they were prior to the storm. TIDAL BASIN 1 29 Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services While the PA program was designed to accommodate this reality, the guidelines and parameters are open to interpretation and contingent upon specific circumstances. We have proven experience when it comes to assisting clients with decisions on whether to repair or replace, how to fund required code upgrades, and how to strategize and present hazard mitigation opportunities. We are also familiar with FEMA's application of its new PA Pocket Guide, which provides guidance to FEMA field staff regarding the formulation of projects and allows for your logical groupings of projects to maximize funding and minimize administrative burdens. Tidal Basin is an industry leader in automated record keeping due to our state of the art software portal, Tempest -GEMS for project and grant management, • Tempest-GEMS—Tempest-GEMS is a grant expense management system designed for US federal grants, Tempest -GEMS simplifies financial tracking. It collects and collates required documents. It advises users if they are missing documents. The application includes policy self- assessment tools. And, it scores the compliance of each procurement effort, Tempest -GEMS prevents errors such as failure to follow federal procurement law, failure to provide supporting evidence of expenditure, and duplication of expenses. The tools are more than just grant expense management, but also provide: o Document management o Compliance management Time tracking PW tracking and status Our goal at all times is to provide guidance that allows maximum recovery under the FEMA Public Assistance (PA) Grant Program, coordinating this with anticipated and actual insurance contributions (if any) and then documenting insurance purchase requirements. We also work with the County to document the project in such a way that they meet FEMA's standards during program design, data collection, data and project metric reporting, audits, final inspection, and closeout. We will provide broad-based support services designed to help maximize all federal and state funding sources available to the County, provide advice on federal funds matching to maximize reimbursement of expenditures made by the County, expedite the reporting process and funding recovery, and work to assure that funding reimbursement claims are maintained in proper form for the closeout audit. It is our experience that to fully recover what is due under the Stafford Act and from other federal and state funding sources; there are multiple steps, processes, and compliance issues to be addressed before completing any project worksheets (PW) and in building and maintaining all records in audit ready form. With over 250 personnel available to support disaster recovery operations, our team will ensure that adequate, trained, staff are available to support any client requirement, whether relating to logistical conditions, staffing, or mapping. With extensive experience helping localities within Florida, Tidal Basin has the experience necessary to navigate regulations regarding state and federal departments such as FDEM, FDOT, and FHWA. With our combined experience and use of Dlsa WOa;_nx Gove.tvsr's Frodamatbn « PrestJent's D�ctara5a5 Shfe Letlrr of iatmt FHA'A Dp�vm DiaSterAs^xsmeat -:>. V2 — -- Tradltiaoaf — Quick Release /// Method .l[ed:od _. 3 Detailed Site faspecdoay biedis Reporh:4erisi San�ep Nr.dshieid�}Iaspectio¢t 1Y Stah Ragaests ER Fmds State Regaests ER Funds FInVAD.O. Endormmeat Damage Somp (-1bbr !dtrdDa We Sa n- SommarjReport Ssmmw XR pon raAmitudI&,, )� FHWA D.O. Rerimr---..I to nnVADnisiaa Ad.dWi atorApprasat awl Regnest forHQFaad ADocatfon E{Q;Dotatlon ofFsmds Pro+,�am of Prajertt ........ FH1FA_B:O. Approves Propnm of Prole<is ..... ........ .._..................... ............... —.._........ ..._..... r� Hein Permanent Repair W{ rk FHWA Process TIDAL BASIN 1 30 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services efficient and streamlined software such as Tempest -GEMS and DEAN -R, our team is undoubtfully the best fit to assist the County with their disaster related financial recovery. Our role is to work as an advocate on the County's behalf proactively addressing any misunderstandings or problems involving any aspect of eligibility, funding, or the FEMA PA Program in general. We have interacted with representatives at all levels of FEMA, helping to clarify and challenge, when necessary, policies and procedures that proved—for recipients and sub-recipients—too onerous or counter -intuitive to the intentions of the PA Program. In concert with the Finance and Administration Department, we have the capability to reduce the risks associated with incomplete or inaccurate submissions for reimbursement. Because the TB team specializes in the FEMA PA Program, the County is at minimal risk for having PWs and other program documentation rejected due to incompleteness and%r inaccuracies. That's the Tidal Basin difference! There are also no other respondents that have our level of insurance knowledge, particularly as it applies to the FEMA PA program - a factor which, given the 24% OIG audit failure rate associated with insurance issues, is critical to maximizing disaster relief funding for State applicants and resolving closeout issues. The TB Team will assist the County in proactively addressing multiple issues and challenges in the administration of the FEMA PA program. We will strategically advise and guide County staff on the rules, regulations, common practices, acceptable procedures, and share/demonstrate specific knowledge of tracking costs (to include DAQ for the facilitation and reimbursement of costs to both clients as well as contractor personnel. The TB team has successfully completed recipient closeouts for New York State and Alaska, as well as participated in numerous closeouts and audits for applicants nationwide. Our direct experience with the grant management process means that we not only understand the requirements in theory, but in practice and application. We have proven our ability to comply with the requirements of the Stafford Act, Title 44 of the CFR, OMB Circulars and related regulations, and to anticipate the needs of the recipient, providing exceptional client service throughout the process. Our team is up-to-date on the latest FEMA guidelines and policy nuances, and we use this knowledge to help clients develop well - articulated and substantiated justifications for presentation to FEMA and the State. We are aware of variations of policy from state to state, which allows us to advocate effectively on behalf of our clients when it comes to questions of eligibility. As part of our consultancy, we will advise the County on grant management protocols, and in documenting all activities, provide and perform internal controls assessments. This process will be outlined in greater detail in our Management Plan, as part of the kick-off meeting. Public Adjusting Services Our corporation has been providing public insurance adjusting services to policyholders for more than 30 years. We have more than 45 offices throughout the nation and more senior and certified professional public adjusters on staff than any other organization of our kind. Tidal Basin's 250 staff in our public adjusting division cover every aspect of insurance claim expertise, with 74 public adjusters licensed to practice in the State of Florida. Our leadership position within the insurance adjusting arena is unrivaled, whether in the public adjusting industry or by our disaster recovery competitors. Because FEMA funding is secondary to insurance, an understanding of the complicated language and the detailed extensions, exclusions, and negotiations involved in the insurance claim settlement process is critical to expediting and accurately assessing the funding which will be provided by FEMA. Simply put, this essential and often overlooked element of delivering the Public Assistance program is a key underpinning of a vital grant management strategy and a key component of easing the closeout process. TIDAL BASIN 1 31 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services Our consultants put their technical expertise to work on behalf of the State and its applicants, analyzing insurance -related issues as they relate to specific projects and applicants - notjust applying a one -size - fits -all approach to insurance considerations. We then break these down into understandable components and key decision points, always taking the approach of educating and mentoring our federal, state and local counterparts in the intricacies and specific applications of insurance considerations. Gap Analysis and Suggestions Tidal Basin fully understands that a primary component to improving the effectiveness of an existing disaster recovery program is to gain a better understanding of the current processes, procedures, and workflows. This can be achieved through a thorough analysis. The primary goal of the Gap Analysis will be to conduct a review of Collier County's overall administrative capabilities with regard to financial recovery from both state and federally declared disasters. Additionally, Tidal Basin will make recommendations that improve and streamline the County's use of the FEMA Public Assistance (PA) Program processes, while identifying and minimizing risks to ensure obligation and retention of the maximum allowable funding. Basically, we will conduct a comparison of your current actual performance with your potential or desired outcomes. Tidal Basin has extensive experience conducting these analyses for several government agencies and other large organizations, to include, MD Anderson Center, Houston Independent School District, City of Sanibel, FL, Village of Islamorada, FL just to name a few. Because the Gap Analysis will ultimately enhance and streamline the County's overall disaster recovery process, Tidal Basin will devote sufficient time and resources to this effort. Past experience has shown us that the amount of time needed to conduct these analyses can vary from one week to several weeks, depending on the magnitude of the analysis and the current levels of readiness that already exist. However, as a client of Tidal Basin, the analysis would be part of our initial efforts and we would conduct these analyses as a pre -disaster function, to ensure Collier County was fully prepared for any future events. Our process involves a phased approach with each phase having a clear start point, some well-defined tasks, and a defined end point. The end of a particular project phase will often be the production of a particular deliverable. The deliverable can be a document such as a progress report, or a tangible product. It has been our experience that a phased approach helps to overcome resistance to change, allows for lessons learned in early phases to be incorporated in systems installed in later phases and reduces risk by working through the project step by step. This ensures the involvement of the right people at the right time with the right tasks reducing the complexity of planning and control, fosters continuous improvement in emergency management capabilities, and provides organizations with a level of confidence that they are adequately prepared for all hazards and risks. By conducting numerous Gap Analyses over the years, Tidal Basin has seen first-hand the benefits provided to our clients. Our efforts have helped agencies foster continuous improvement in emergency management capabilities and developed a more effective and timely process to address emergency response and recovery needs. Phases: Phase I: Identify strategic objectives (what are your goals or ` desired end state?) Phase II: Identify current standings and deficiencies (where are you now against where you want to be?) and Identify gaps/needs Phase III: Develop an Action Plan (convey the goals/objectives and the actions needed to achieve them., TIDAL BASIN 1 32 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services Look at areas of deficiency and create a plan for improvement based upon these areas given the resources available.) Phase IV: Plan implementation Phase I focus will be on identifying the County's strategic objective and would include the following tasks: ➢ Determine goals and objectives ➢ Define Issue/Challenge ➢ Define the scope ➢ Stakeholder Engagement (Gain consensus) ➢ Define parameters and identify roadblocks or constraints ➢ Expectations/Acceptance: take into account the satisfaction of the end-user Phase II is the actual Gap Analysis/Needs Assessment and includes the following tasks: ➢ Obtain background information. ➢ Review existing plan(s), procedures, and relevant written materials ➢ CEMP, EOP, Recovery, Hazard Mitigation and Debris Management Plans ➢ Review of current exercise/training programs ➢ Review any previous exercise after action plans ➢ Identify existing processes and outcomes ➢ Interviews with relevant staff (technical, leadership, emergency management, etc.) ➢ Review previous emergency management operations/disaster declarations ➢ Gain an understanding of how the organization is organized, and how it intends to function during emergency and disaster conditions ➢ Conduct an exit interview summarizing our observations, findings, and recommendations Phase III would involve developing an action plan to address any noted gaps where improvements could be made to existing procedures or processes. Tasks conducted during this phase would include: ➢ Prioritize gaps/needs ➢ Develop an implementation timeline ➢ Could be conducted in phases based on priorities ➢ Regular meetings and updates on progress ➢ Exit briefings upon completion and discussion of next steps Phase IV is where we begin to implement the plan developed to helps ensure the County is fully prepared for the next disaster. Tasks included in the phase are: ➢ Conduct necessary training and exercises ➢ Raise Awareness o Who needs to know o What do they need to know (differs with audience) o Organizing events, workshops, conferences, summits etc., for the dissemination of the Action Plan ➢ Monitoring and Reporting o Conduct periodic reviews o Identify necessary corrective actions o Perform regular updates TIDAL BASIN 1 33 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services Tab 5. Cost of Services to the County Pre -Disaster Cost Proposal Hourly Rate: $195.00 Post -Disaster Cost Proposal Hourly Rate: $195,00 FEMA Fee Recovery History shows that FEMA is very inconsistent with how they do or don't pay consultant DAC. Although our firm has experienced 100% of Direct Administrative Costs (DAC) including labor and expenses for only one client, Orange County, NY, we have had incredible success getting our DAC paid in part to the satisfaction of our clients including, but not limited to, the following: • Jefferson Parish, LA • Minot, ND • New York State • Jersey City Municipal Utilities Authority, • Iowa County, IA NJ • Jefferson County, TX • North Hudson Sewage Authority, NJ • Port Authority of New Orleans, LA • Sabine Neches Navigation District, TX • Port Authority of NY/NJ • LA, Memorial Hermann Medical, TX * Because this is a standby contract with services based on events, we are unable to provide an estimate of hours per position, If the County requests hourly estimates per task when services are activated, we will be able to provide them based on the event. TIDAL BASIN 1 34 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services Tab 6. References TIDAL BASIN 1 35 Roger Desjarlais Judy Hartwell, County Manager, Special Projects Accountant, City of Fort Judith Ann Zimomra Reference Lee County Myers City Manager, City of Sanibel Point of PO Box 398 P.O. Drawer 2217 Fort Myers, FL 800 Dunlop Road Sanibel, FL 33957 Contact Fort Myers, FL 33902-2217 33901 239-472-3700 39-321-7321 J2. 239-533-2304 239-3 1-732tyftmyers,com j.zimomra@mysanibel.com bwick@leegov.com Date August 2004–October 2006 Value $ 971,000 (met budget and schedule) Project No. Hurricane Wilma (DR -1609); # of Staff 8 Hurricanes Charley (DR -1539), Jeanne (DR -1564), Ivan (DR -1551), and Frances (DR -1545) Service(s) Public Assistance Consulting An unprecedented four storms ravaged Florida in 2004—Hurricanes Charley, Jeanne, Ivan, and Frances. Adjusters International was contracted in August 2004 to assist Lee County, in addition to two of its component cities, Sanibel and Ft, Myers, The 2004 storms damaged more than 400 buildings across the County, with net losses of $40 million and an additional $20 million in debris costs. The job was large and complex, and Adjusters International developed and implemented a cohesive grant -management process for recovery from all four hurricanes. This strategy integrated the overlapping "Without hesitation, we would recommend you and layers of Federal disaster relief, allowing yourf.rm to anyone faced withthe taskof processing systematic funding for recovery from y g ry large andlor complex loss claims in a disaster; environment. Your firm's ability to bring together the private insurance, FHWA and NRCS, Al right team of professionals at the right time resulted in N; has the expertise to integrate and the creation of a superior product." i, manage the grants from all such funding - nqp Afa_m, , Budgei D4raciw, ,Sue Longo, Fi,gf a1 sources. Our team worked successfully Narvass Affmuger, E470) -w with FDOT and FHWA to secure funding, Project Rogor Good, GNarAAs iiv.,( gr� compiling the Detailed Damage Description ! Inspection Reports (DDIR) for submission to FDOT, meeting with FDOT representatives, and submitting support for our clients' claims. Reimbursement was made based on the information and format provided by AI's team. Major projects included the Sanibel Causeway, which was eligible for funding from multiple resources, Projects of a smaller scope include funding from FEMA to remove non-native (and as such, non -hurricane resistant) Australian Pine trees from Sanibel. The 70 -foot -tall trees snapped under hurricane -force winds, with the potential to cause serious damage. Adjusters International coordinated the recovery process with 15 different County departments including Public Works, Fleet Management, Fire & Rescue, Social Services and FHWA within the recovery process. Hurricane Wilma When Wilma came in 2005, Al was asked to continue its operations in the storm -struck County and the cities of Ft. Myers and Sanibel, immediately beginning debris removal operations with a $10 TIDAL BASIN 1 35 Response to Collier County RFP 1 7-71 16 for Disaster Recovery Consulting Services million FEMA grant. The expedited grant was issued by FEMA without pause because of the County's demonstrated sound management of the FEMA Public Assistance Program in 2004. Particular to a territory hit repeatedly by disasters, Adjusters International orchestrated a successful appeal to a denial of funds that requires an entity to carry insurance equal to its FEMA grant. As a result, areas hit by both Charley (2004) and Wilma (2005) were fully eligible for FEMA grants. Reference Cari Branco Point of Senior Division Manager Contact 941-743-1255 Date December 2014 -Present Services Grant Management Services Value $80,000 (met budget and schedule) After assisting neighboring Lee County during and following the 2004-2005 hurricane seasons, Al was contracted in November 2014 to assist Charlotte County with closeouts for Hurricane Charley. Al was brought in to work on appeals for various open projects and to assist with project closeout. The Al team utilized our insurance expertise to Project successfully maximize FEMA funding by properly reconciling actual vs. anticipated Description insurance proceeds, and assisted the County in retaining funds during project closeout. Our experience and attention to detail allowed us to not only eliminate a $371,000 de - obligation of FEMA funds, but we also uncovered erroneous insurance reductions that are in the process of being appealed which, if successful, will increase the County's FEMA funding by $3.2 million. Reference Point of Contact John Ward Clay County Board of Commissioners 2519 SR 16 West Green Cove Springs, FL 32043 904-541-2767 Date October 2016 - Present Services FEMA Public Assistance Program - Management and Administration Value $74,400 (met budget and schedule) TB staff is engaged with Clay County to assist with disaster claims management and administrative tasks associated with Hurricane Matthew. At the direction of the County Project Emergency Manager, event response expenses including widespread property Description damage exceeded $10,000,000. Claim development and processing operations continue and TB staff remain available to support the County in an on-call/as needed capacity. TIDAL BASIN 1 36 Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services Tab 7. Acceptance of Conditions Tidal Basin accepts all conditions and takes no exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in this RFP. TIDAL BASIN 1 37 Response to Collier County RFP 17-7116 for Disaster Recovery Consulting Services Tab 8. Required Farm Submittals TIDAL BASIN 1 38 GO 16Y C01414tV Administrative Services Department procurement Services Division Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: ® The Proposal has been signed. XD All applicable forms have been signed and included, along with licenses to complete the requirements of the project. 0 Any addenda have been signed and included. Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Tidal Basin Government Consulting, LLC Utica NY 13502 17-7116 Disaster Recovery Consulting Services 23 Cole Comiity Administrative Services Department Procurement Services Division Attachment 3: Conflict of Interest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with: RFP 17-7116 Disaster Recovery Consulting Services does not pose an organizational conflict as described by one of the three categories below: Biased ground rules —The firm has not set the "ground rules" for affiliated past or current Collier County project identified above (e.g., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my firm. Impaired objectivity — The firm has not performed work on an affiliated past or current Collier County project identified above to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information —The firm has not had access to nonpublic information as part of its performance of a Collier County project identified above which may have provided the contractor (or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor / consultant must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and, 2. Indicate if the information produced was obtained as a matter of Public record (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s) and/or other means. 3. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. Firm: Signet Print � Title of Signatory: Vice President State of uv Cly 1 County of SUBSCRIBED AN SWORN to before me this / ' day of v ust _, 20 17 b Gare.Q �� 46 who is p�lly known to me to be the Y r sfor the Firm, OR who produced the following identification /d ��/doq,v Notary P Commission Expiration Div prion i, aurace Notary Public, Stale of New Yak No,01SU6269861 Qualified In Oneida County Commission Expires 10/09/2020 17-7116 Disaster Recovery Consulting Services 24 Co Ye -r CO%4"ty Administrative Services Department Procurement Services pi'rision Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: RFP 17-7116 Disaster Recovery Consulting Services Dear Commissioners: The undersigned, as Contractor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Contractor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced RFP 17-7116 Disaster Recovery Consulting Services (Proposal Continued on Next Page) 17-7116 Disaster Recovery Consulting Services 25 PROPOSAL CONTINUED IN WITNESS WHEREOF, WE have hereunto subscribed our names on this 15th day of August._, 20 in the County of Oneida , in the State of NY Firm's Legal Name: Address: City, State, Zip Code Florida Certificate of Authority Document Number: Federal Tax Identification Number CCR # or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title: Send payments to: (required If different from above) Contact name: Title: Address: City, State, ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State, ZIP Telephone: Tidal Basin Government Consulting LLC 126 Business Park Drive Utica NY 13502 M10000000434 20-5926493 5HAW1 (315)797-3035 -- Additional Contact Information Same as Above Company name used as payee Same as Above Email 17-7116 Disaster Recovery Consulting Services 26 cO ye -r c01414ty Administrative Services Department Procurement Services Division Attachment 5: Immigration Affidavit Certification Solicitation: RFP 17.7116 Disaster Recovery Consulting Services This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E -Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E - Verify Company Profile page or a copy of the fully executed E -Verify Memorandum of Understanding for the company, Failure to include this Affidavit and acceptable evidence of enrollment in the E -Verify program: may deem the Vendor / Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act ("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E -Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E -Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's / Bidder's proposal. Company Name Tidal Basin Government Consulting LLC Print Name Gr e Raab Title Vice President Signature Date & State of VOLL) 014Z Countyof V�{� The foregoin instrument was signed and acknowledged before me this 16 kday of Aval ur , 2017, by &- reo oL., who has produced re4 M as identi ication. (Prins gr Type Name) (T pe of Id ntification and Number) Nota r\�`oublilliiI�/j�`'Signa ,(7�re(� Steplien T. Surean �d / � ✓ IL -4G2 " otary Public, statU62 9861of otk No, OtSU6269861 Printed N me of Notary Public O�jal;red In Oneida County 0 W. l ,ornmisslon Expires 1010912vo Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. 17-7116 Disaster Recovery Consulting Services 27 C'0 76>w 00141 ty Administrative Setvices Deparb-nent Procurement Seivices Division Attachment 6: Vendor Substitute W — 9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you In writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal, 1. General Information (provide all information) Taxpayer Name Tidal Basin Government uonsuttrn (as shown on income tax return) Business Name (If different from taxpayer name) Address 126 Business Park Drive City Utica State NY Zip Telephone (315) 797-3035 FAX _(315) 797-1090 Email Jmarinintidalb ngrQLjn.com Order Information Remit I Payment Information Address 126 Business Park Drive Address 126 Business Park Drive Cityt ltica State NY Zip 13502 City Utica State NY Zip 13502 FAX , (315) 797-1090 I FAX (315) 797-1090 Email Jmarinintidalbasingroup.com I Email Jmarinidtidalbasingro p corn 2. Company Status (check only one) Individual 1 Sole Proprietor Corporation Partnership _Tax Exempt (Federal income tax-exe m pC entity x Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c) 3) C Enter the tax classification D = Disregarded Entity, C = Corporation, P = Partnership) 3. Taxpayer Identification Number (for tax reporting purposes only) Federal Tax identification Number (TIN) 20-5926493 (Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, 1 certify that the information shown on this form is correct to my knowledge. Signature Date Title /' (DG,�i7 Phone Number X315) 797-3035 17-7116 Disaster Recovery Consulting Services zs co le -r c014"ty Administrative Seivices Department Procurement Seivices Division Attachment 7: Insurance and Bonding Requirements Insurance / Bond Type Required Limits 1. ® Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $100.000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability (Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability 4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor/ Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, Including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the ContractorNendor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an Indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 4. ® Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included 5. ® Other insurance as ❑ Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Aircraft Liability coverage shall be carried In limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ® Professional Liability $1,000,000 Per Occurrence • $ 500,000 each claim and in the aggregate $1,000,000 each claim and in the aggregate $2,000,000 each claim and in the aggregate ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ❑ Valuable Papers Insurance $ Per Occurrence ❑ Employee Dishonesty / Crime $ Per Occurrence Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss Payee endorsement naming Collier County. 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. T. ❑ Performance and For projects in excess of $200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County, The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty (30) Days Cancellation Notice required. RLC 7/7/2017 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Vendor Signature Print Name Insurance Agency Gilroy, Kernan and Gilroy Inc Agent Name Rnhart Rrnrrnli Telephone Number _(31� 5) 768-8888 17-7116 Disaster Recovery Consulting Services 30 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primary Covered Transactions (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default, (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. GCA -2 RFP 17-7116 Tidal Basin Disaster Recovery Consulting Services Name Project Name Disaster Recovery Consulting Services RFP 17-7116 Title Project Number Tidal Basin Government Consulting. LLC 20-5926493 Firm Tax ID Number _ 828636741 DUNS Number GCA -2 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Lobbying The undersigned Tidal Basin Government Consutling LLC (Vendor/ Contractor) certifies, to the best of his or her knowledge and belief, that: (1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of the Legislature, an officer or employee of the judicial branch, or an employee of a State agency in connection with the awarding of any State contract, the making of any State grant, the making of any State loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any State contract, grant, loan, or cooperative agreement. (2) No grantee, nor its persons or affiliates, may employ any person or organization with funds received pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State agency. The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the cost for advertising, including production costs; postage; entertainment; and telephone and telegraph; and association dues. The provisions of this paragraph supplement the provisions of section 11.062, Florida Statutes, which is incorporated by reference into this solicitation, purchase order or contract. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The Vendor/Contractor, Tidal Basin Government Consutling, L certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 11.062, Florida Statutes., apply to this certification and disclosure, if any. John Marini Name of Authorized Official Title ature of Vendor/Contractor's Authorized Official 8/15/2017 Date GCA -3 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Conflict of Interest Certification 17-7116 Collier County Solicitation No. I, John Marini , hereby certify that to the best of my knowledge, neither I nor my spouse, dependent child, general partner, or any organization for which I am serving as an officer, director, trustee, general partner or employee, or any person or organization with whom I am negotiating or have an arrangement concerning prospective employment has a financial interest in this matter. I further certify to the best of my knowledge that this matter will not affect the financial interests of any member of my household, Also, to the best of my knowledge, no member of my household; no relative with whom I have a close relationship; no one with whom my spouse, parent or dependent child has or seeks employment; and no organization with which I am seeking a business relationship nor which I now serve actively or have served within the last year are parties or represent a party to the matter. I also acknowledge my responsibility to disclose the acquisition of any financial or personal interest as described above that would be affected by the matter, and to disclose any interest I, or anyone noted above, has in any person or organization that does become involved in, or is affected at a later date by, the conduct of this matter. �. A _ Name Signatu President & CEO 8/15/2017 Position Date Privacy Act Statement Title I of the Ethics in Government Act of 1978 (5 U.&C, App.), Executive Order 12674 and 5 CFR Part 2634, Subpart I require the reporting of this information. The primary use of the information on this form is for review by officials of The Justice Department to determine compliance with applicable federal conflict of interest laws and regulations. Additional disclosures of the information on this report may be made: (1) to a federal, state or local law enforcement agency if the Justice Department becomes aware of a violation or potential violation of law or regulations; (2) to a court or party in a court or federal administrative proceeding if the government is a party or in order to comply with a judge -issued subpoena; (3) to a source when necessary to obtain information relevant to a conflict of interest investigation or decision; (4) to the National Archives and Records Administration or the General Services Administration in records management inspections; (5) to the Office of Management and Budget during legislative coordination on private relief legislation; and (6) in response to a request for discovery or for the appearance of a witness in a judicial or administrative proceeding, if the information is relevant to the subject matter. This confidential certification will not be disclosed to any requesting person unless authorized by law. See also the OGE/GOVT-2 executive branch -wide Privacy Act system of records. GCA -4 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY ANTICIPATED DISADVANTAGED, MINORITY, WOMEN OR VETERAN PARTICIPATION STATEMENT will be verified. unverifable statuses will require the PRIME to either protvde a revised statement or provide source documentation that validates a PRIME NAME PRIME FEID PLUMBER CONTRACT DOLLAR AMOUNT BIackArimerican Tidal Basin Government Consulting, LLC 20-5926493 Unknown Native American NA 15 THE PRIME A FLORIDA -CERTIFIED DISADVANTAGED, VETERAN y O IS THE ACTIVITY OF THIS CONTRACT.- Men -minority Woman I NIAW MINORITfOR WONaEN BUSINESS ENTERPRISE? DBE? Y d© CONSTRUCTION ? Y N (OBEIMBEfWBE) OR HAVE A SMALL DISADVANTAGED MBE} Y Q CONSULTA-n ON? ICY N BUSINESS EA CERTIFICATION FROM THE SMALL BUSINESS ADMINISTRATION? A SERVICE DISABLED VETERAN? 4VBE? Y N OTHER? Y N O SDB &.A? Y. IS THIS SUBMISSMN A REVISION?j Y t.� l W YE5, REVISION NUMBER DBE M/WBE SUBCONTRACTOR OR SUPPLIER I TYPE OF WORK OR I ETHNICITY CODE SUB/SUPPLIER PERCENT OF CONTRACT VETERAN I NAME SPECIALTY _ Isee Betow) DOLLAR AMOUNT DOLLARS NAME Of SUBMITTER DATE TITLEOF SUBMITTER John Marini 8/15/2017 President & CEO EMAIL ADDRESS Of PRIME (SUBMITTER) TELEPHONE NUMBER FAX NUMBER Jmarini@tidalbasingroup,com (315) 797-3035 (315) 797-1090 NOTE: This information is used to track and report anticipated DBE or MBE participation in federally -funded contracts. The anticipated DBE or MBE amount is voluntary and will not become part of the contractual terms. This form must be submitted at time of response to a solicitation. if and when awarded a County contract, the prime will be asked to update the information for the grant compliance files. ETANIC31Y CODE BIackArimerican BA Hispanic American HA Native American NA Subcont, Asian American 5AA Asian -Pacific American APA Men -minority Woman I NIAW either: tttit of any other grou listed O t1 — I DATE ACCEPTED BY: GCA -5 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES 0:)LI P LOUNra G PANJ I rC W"M �1D OPPORTUNITY LIST FOR COMMODITIES AND CONTRACTUAL SERVICES AND PROFESSIONAL CONSULTANT SERVICES Prime contractor/primeconsultant: Tidal Basin Government Consulting LLC Address and phone Number: 126 Business Park Drive Procurement Number/AdvertisementNumber: RFP 17-7116 The list below is intended to be a listing of firms that are, or attempting to, participate on the project numbered abv.*. The list must include the firm bidding or quoting as prime, as well as subs and suppliers quoting for participation. prime contractors and consultants must provide information for Numbers 1, F, 3, and 4 and, should provide any information they have for Numbers 5, 6, 7, and 6. This form must be submitted with the bid package. 1. Federal Tax ID Number. 20-5926493 6.8 DBE B, Annual Gross Receipts 2. Finn Name: Tidal Basin Government Consulting, LLC Non -DBE Less than; 1 million 3. phone Number: (315) 797-3035 Between $ 1-5 million 4. Address 126 Business Park Drive Between $ 5-10 million UticaNY 7,1--� Subcontractor Between 10-15 million 13502 subconsultant More than 15 million s. Year Firm Established 1. Federal Tax ID Number: 2, Firm Name: 3. Phone Number: 4. Address 5. Year Firm Established: 26-34216326. Florida Disaster Consulting, LLC (863) 370-2039 324 Oak Trail Lakeland FL 33813 7.8 DBE Nan -DBE Subcontractor subconsuftant 9, Annual Gross Receipts Less than; i million Between $1-5 million Between 115-10 million Between $10-15 million More than $15 million 1. Federal Tax ID Number: 6. DBE 8, Annual Gross Receipts 2. Firm Name: Non -DBE Less than ;1 million 3. Phone Number: Between 1.5 million 4. Address Between ; 5-10 million 7.8 subcontractor Between a 10.15 million subconsuftant More than; 15 million s. Year Firm Established: 1. Federal Tax ID Number: 6.8 DBE & Annual Gross Receipts 2. Finn Name: Non -DBE Less than $1 million 3. Phone Number. Betwreen $1-5 million 4. Address Between $ 5-io million 7. Between $ io-15 million []Subcontractor Subconsuftant"more than, 15 million s. Year Firm Established: W -A - b EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Acknowledgement of Terms, Conditions and Grant Clauses Flow Down of Terms and Conditions from the Grant Agreement Subcontracts: If the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be available to the Department for review and approval. The vendor agrees to include in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly report the subcontractor's progress in performing its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla, Stat. Certification On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identified in this solicitation document(s). Vendor/Contractor Name Tidal Basin Government Consulting, LLC Date 8/15/2017 Authorized Signature Solicitation/Contract # 17-7116 GCA -7 C;o 7er County Administrative SerAm Depaftent Pio,:vremeni Services DpAsion Memorandum Date: August 4, 2017 Email: brendabrilhart@colliergov,net Telephone: (239) 252-8446 FAX: (239) 252-6697 ADDENDUM 1 From: Brenda Brilhart, Procurement Strategist To: Interested Bidders Subject: Addendum # 1 RFP 17-7116 — Disaster Recovery Consulting Services The following clarifications are issued as an addendum identifying the following change (s) for the referenced solicitation: 1. Q: Will office space be provided to the selected contractor? Collier County can make "break-out room" space available for up to 10 individuals at the Emergency Operations Center without charge for a period not to exceed 60 days, Will office equipment and support be available? A: Collier County can provide wireless internet connectivity, and 5 landline phones in the Emergency Operations Center without charge for a period not to exceed 60 days. Computers will not be available. Color and Black and white printing, copying and color maps will be charged at the prevailing rate per copy of the County's leased copier equipment per page charge - payable net thirty (30) days. 2, Q: Page 35, #11 - How often would the vendor require coordination meetings? A: It is Collier County Emergency Management's desire that the vendor meet in March and July of each year jointly with all consortium members to review, evaluate and train on current and best practices as it relates to assembly and nuances of FEMA Project Worksheet data needs, current FEMA policies and concerns, and other topics of interest. A two (2) business day format is suggested at each visit in March and July whereby a joint half day session could occur for mutual concerns of all consortium members and the remaining 1.5 day would be available for each consortium member to have one on one meetings. 3, Q: Has the Consortium and/or county identified standard positions in order to compare rates with other vendors, i,e,, Project Manager, Public Assistance Coordinator, Insurance Specialist, Environmental Engineer, Administrative, etc, If so, please provide, A: Collier County has not identified standard positions as this is a new effort by the County. 4. Q: Will the selected vendor mobilize to the Collier County EOC during disaster operations to begin planning for recovery operations? A: The County would reserve the right receive a quote and issue a task order to deploy before landfall if feasible or immediately following landfall at its discretion. Q: Will the selected firm conduct an assessment of existing PA recovery documents, i.e., plans, procedures, guidance? A: If the County chooses to have a firm review existing recovery documents or intervene in pending FEMA PW activity, including the current Fire Management Assistance Grant the County would request a quote for such services and issue a purchase order or task order for such work. There are no requirements to have the vendors) review current work at the present time without charge. It is assumed that the vendor(s) would like to meet with consortium members to discuss in general terms what recovery business processes are presently in place so a fast -start can be initiated at the next emergency event. Such assessment of the current business processes for the consortium would be at no -charge. 6. Q: Clarify what information is sought in the requirement to "describe contacts and relationships with your other clients and interaction with FEMA and state agencies". Page 6, Tab II, bullet seven. A: Collier County and its consortium members expressed concern that a large hurricane event would stretch the capabilities of most firms if they had multiple awards within the impacted region, thereby delaying services and expertise to Collier County and the consortium members. Demonstration that Collier County and the Consortium members would be a high priority client is preferred. 7. Q: Please define "lead project staff'. Is this the primary point of contact or any staff with supervisory responsibility or some other standard? Page 6, Tab III, bullet two? A: Collier County and the Consortium members as individual governmental units would be tasking and paying individually for services. Each governmental unit could assign a supervisory level staff liaison to address each project worksheet or related effort. 8. Has the Selection Committee been identified? Yes If so, does it include members of the "Consortium"? Yes If so, which ones? A: Currently, the members severing are from the City of Marco, Naples Airport Authority, Collier Mosquito Control District and Collier County Public Schools. 9. Q: Willa designated Selection Committee member contact proposer's references? A: Typically our Procurement Services staff will contact references. 10. Q: What is the county's definition of a "large disaster"? Page 5, Tab II, bullet four. A: It is our general experience that we sustain substantial residential and commercial structural damage and experience a storm surge greater than 7ft or winds at or near Category 3. 11. Is the "Consortium" a formal quasi -governmental entity with an independent board as defined by Florida Statues, Section 163.01 or is it an informal intralocal agreement? If it is a formal agreement could you provide a copy of the agreement filed with the County Clerk's office? Page 4, "Brief Description of Purchase A: It is an informal agreement, and requires each individual agency/municipality to negotiate and execute contracts with the awarded firms. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. 1 AGREEMENT17.7116 for Disaster Becoverv Consultinq Services THIS AGREEMENT, made and entered into on this day of 2017, by and between Aptim Environmental & lnfrastructure, lnc., authorized to do business in the State of Florida, whose business address is 4171 Essen Lane, Baton Rouge, Louisiana 70809, (the "Consultant") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: AGREEMENT TERM. The Agreement shall be for a flve (5) year period, commencing on Date of Board award and terminating five (5) years from that date or until all outstanding Purchase Orders issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Consultant, renew the Agreement under all of the terms and conditions contained in this Agreement for five (5) additional one (1) year periods. The County shall give the Consultant written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The Coun$ Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Consultant written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. COMMENCEMENT OF SERVICES. The County, in conjunction with the Collier County Sheriffs Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco lsland, including but not limited to the Clerk of the Circuit Court, Supervisor of Elections, Tax Collector, Property Appraiser, Everglades City, hereinafter named "Consortium", may obtain services under this Agreement. The Consultant shall commence the services for the County upon the issuance of a Notice to Proceed attached with Consultant's not-to-exceed proposal. STATEMENT OF WORK. The Board of County Commissioners deemed five (5) firms to be qualified and awarded an Agreement to each firm. Each awardee will enter into an Agreement to Disaster Recovery Consultant services on an as-needed basis as may be required by the County in accordance the terms and conditions set forth in Exhibit B - Request for Proposal (RFP) #17-7116 "Disaster Recovery Consulting Seruices" *17-7116 & Disaster Recovery Consulting Services Aptim Environmental & lnfrastruclure, lnc. 2. 3. Page I of 13 Scope of Services, including Grant and FEMA exhibits and addendum, and Exhibit C - bonsuttant's proposal, ieferred to herein and attached hereto to the Agreement. This Agreement coniains the entire understanding between the parties and any modiflcitions to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the-County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 3.1 The County, in conjunction with the Collier County Sheriff's Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples AirportAuthority, anO iity of Marco lsland, including but not limited to the Clerk of the Circuit Court, Supervisor of Elections, Tax Collecfor, Property Appraiser, Everglades City, hereinafter named "Consortium", may obtain services under this Agreement. 3.2 The execution of this Agreement shall not be a commitment to the Contractor that any Work will be awarded to thl Contractor. Rather, this Agreement governs the rights and obligation of the procedure to obtain Work and all Work undertaken by Contractol for County pursuant io this Agreement during the term and any extension of the term of this Agreement. 3.3 The procedure for obtaining Work assignments under this Agreement is as follows: The Contract Manager/Representative of the Consortium will request a not-to-exceed proposal from one oi more firms and upon acceptance a Purchase Order will be issued ior tne assigned Task. Each Agency within the Consortium reserves the right to assign all or portions of the Work to one or more firms. 4. THE AGREEMENT SUM. The County shall pay the Consultant for the performance of @ExhibitA-FeeSchedule,attachedheretoandtheprice methoiology as defined in Section 4.1. Payment will be made upon receipt of a proper invoice anJ upon approval by the Contract Manager or designee, and in compliance with Chapter 218, Fla. Stats., othenrvise known as the "Local Government Prompt Payment Act." 4.1 Price Methodology. Time and Materials: The County agrees to pay the Consultant for the amount of laboitime spent by the Consultant's employees and subconsultants to perform the work (number of hours times hourly rate), and for materials and equipment used in the projeci (cost of materials plus the Consultant's markup). This methodology is generally used-in piojects in which it is not possible to accurately estimate the size of the [roject, or when it'is expected that the project requirements would most likely chan_ge. As i g'enerat business practice, these contracts include back-up documentation of costs; inv:oices would include number of hours worked and billing rate by position (and not company (or subconsultant) timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. 4.2Payments will be made for services furnished, delivered, and accepted, upon receipt and ap'proval of invoices submitted on the date of services or within six (6) months after compietion of the Agreement. Any untimely submission of invoices beyond the specified *17-7116 & Disaster Recovery Consulting Services Aptim Environmental & lnfrastructure, Inc. Page 2 of l3 5. b. deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shallbe deemeo oi tne essence with iespect to the timely submission of invoices under this Agreement. SALES TAX. Consultant shall pay all sales, consumer, use and other similar taxes ffiA with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of ftoriOa sales tax to its vendors under Chapter 212, Florida Statuies, Certiflcate of Exemption # 85-8015966531C-2. NOTICES. All notices from the County t9 lhe Consultant shall be deemed duly served if mailed or faxed to the Consultant at the following Address: Aptim Environmental & lnfrastructure, lnc. 4171 Essen Lane Baton Rouge, Louisiana 70809 Attention: Walter Kipp Nelson, Director, Disaster Management Services TelePhone: (985) 507 -2011 Email: KiPP. Nelson@aPtim'com All Notices from the Consultant to the County shall be deemed duly served if mailed or faxed to the CountY to: Board of county commissioners for collier county, Florida c/o Collier County Bureau of Emergency Services (BEC) Division 8075 LelY Cultural ParkwaY NaPles, Florida 341 13 Telephone: (239) 252-3600 Attention: Dan Summers, Division Director Email: Danielsummers@collierqov' net The Consultant and the County may change the above mailing address at any time upon giving the other party written irotifilation. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a @theCountyandtheConsultantortoconstitutetheConsultantaSan agent of the CountY. g. pERMITS: LICENSES: TAXES. ln compliance with Section 218.80, F.S., all permits ftheWorkshallbeobtainedbytheConsultant.The County will noi be obligated to pay for any permits obtained by Su bcontractors/Subconsultants. payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procuied and paid ior oi tne Consultant. The Consultant shall also be solely responsible io, payment of any and all taxes levied on the Consultant. ln addition, the Consultant #17-7116 & Disaster Recovery Consulting Services Aptim Environmental & lnfrastructu16, lnc' Page 3 ofl3 shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Consultant agrees to comply with all laws governing the responsibility of an empioyer with respect to persons employed by the Consultant. g. NO IMPROPER USE. The Consultant will not use, nor suffer or permit any person-to use in any manneffiTtsoever, County facilities for a-ny improper, immoral or offensive furpoi", or for any purpose in viblation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any goveinmental rule or regulation now in effect or hereafter enicted or adSpted. ln the eveni of such violation by the Consultant or if the County or its authorized representative shall deem any conduct .on the part of the Consultant to be objectionable or improper, the County shall have the right to suspend the Agreement of the Consultant. Should the Consultant fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The consultant further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the CountY. 10. TERMINATION. Should the consultant be found to have failed to perform his services in a manner satiifactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County hay terminate this Agreement for convenience with a thirty (30) day written notice, The County shall be sole judge of non- performance. ln the event that the County terminates this Agreement, Consultant's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The consultant shall not be entiiled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not Performed. 11. NO DISCRIMINATION. The consultant agrees that there shall be no discrimination as to raCe, sex, color, creed or national origin. 12. INSURANCE. The Consultant shall provide insurance as follows: A. Commercial General Liabilitv: Coverag_e shall have minimum limits of $1'000,000 PeroccurrenffiateforBodilylnjuryLiabilityandPropertyDamage Liability. This shall include premiseJ and operations; lndependent consultants; Products and Completed Operations and Contractual Liability' B. Business Auto Liabilitv: Coverage shall have minimum limits of $1,000,000 Per occurrence, -ombin-ed Single Limit for Bodily lnjury Liability and Property Damage Liability. This shall indudd: Owned Vehiclei, Hired and Non-Owned Vehicles and Employee Non-OwnershiP. C. Workers'Compensation: lnsurance covering allemployees meeting Statutory Limits in cornptiance witn the applicable state and federal laws. #17-7116 & Disaster Recovery Consulting Services Aptim Environmental & lnfrastructure' lnc' Page4ofl3 The coverage must include Employers' Liability with a minimum limit of $100,000 for each accident. D. Professional Liabilitv: Shall be maintained by the Consultant to ensure its legal tiaoi@utoftheperformanceofprofessionalservicesunderthis Agreement. Consultantwaives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $1,000,000 each claim and in the aggregate. Special Reouirements: Collier County Board of County Commissioners, OR, Board of @inCollierCounty,oR,CollierCountyGovernmentshallbelisted as the Certiflcate Holder and included as an "Additional lnsured" on the lnsurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional lnsured and the Consultant's policy shall be endorsed accordingly. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Consultant during the duration of this Agreement. The Consultant shall provide County with certificates of insurance meeting the required insurance provisions. ilenewal certificates shall be sent to the County thirty (30) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of tnirty (30) days prior written notice, or in accordance with policy provisions' Conlultant shall al'so notify-County, in a like manner, within twenty-four Q$ hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coveiage or limits received by Consultant from its insurer, and nothing contained herein shall relieve Consultant of this requirement to provide notice. Consultant shall ensure that all subconsultants comply with the same insurance requirements that the Consultant is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Consultant ffiifyandholdharmlessCollierCounty,itsofficersandemployeesfrom any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attbrneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Consultant, Lny statutory or regulatory violations, or from personal injury, pioperty damage, direct or consequential damages, or economic loss, to the extent caused' by thJ negligence, recklessness, or intentionally wrongful conduct of the Consultant or anyonl Lmployed or utilized by the Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge- or relrce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. #17-7'116 & Disaster Recovery Consulting Services Aptim Environmenlal & lnfrastruclure, lnc Page 5 of l3 15. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of thecounty by the Bureau of Emergency services (BES) Division. Consultant represents that it presently has no interest and erdirectorindirect,whichwouldconflictinanymannerwith the performance of services required hereunder, Consultant further represents that no persons having any such interest shall be employed to perform those services. ENT . This Agreement consists of the following [y a part of th-e Agreemer! 9q if-he.rein set out verbatim: lnsurance Certificate(s), Exhibit A - Fee Schedule, Exhibit B -Request for proposal (RFP) #17-7116 "Disaster Recovery Consulting Services" Scope of Services, including Grant and FEMA exhibits and addendum, and Exhibit C - Consultant's proposal. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, ahO tne duty to defend exists regardless of any ultimate liability of the Consultant, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any pafi and written notice of such claim being provided to bonsultant. Consultant's obligation to indemnify and defend under this Article 13 will survive the expiration or earlieitermination of this Agreement until it is determined by flnal judgment tha{ an action against the County or an indemnified party Jor the matter indemni1ed hereunder is fully and finally barred by the applicable statute of limitations. 17, SUBJECT TO APPROPRIATION. lt is further understood and agreed by and lgtween entissubjecttoappropriationbytheBoardofCounty Commissioners. No organization or individual any favor, gift, loan, f99, s-ervice or other item of value to any County employee, as set forth in Chapter 112, Part lll, Florida Statutes, Collier County Etirics Ordinance No. 2004-05, as amended, and County Administrative procedure sgt 1. violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, flrm, and/or any employee of the firm from contaci with County staff for a specified period of time; b. Prohibition by the individual and/or flrm from doing business with the County for a specifled period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. COMPLTANCE WITH LAWS. By executing and entering into this Agreement, edgingwithoutexceptionorstipulationthatitagrees the ;to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, reguiations and requirements applicable to this Agreement, including but not limited to thole dealing with the lmmigration Reform and Control Act of 1986 as located at 8 U.S.C . 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 1 19, inciuding specifically those contractual requirements at F.S. S 1 19.0701(2Xa)-(b) as stated as follows: 16. 18. 19. #17-7116 & Disaster Recovery Consulting Services Aptim Environmental & lnfrastructure, lnc' Page 6 of l3 IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Consultant must specifically comply with the Florida Public Records Law to: L Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3, Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Consultant does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Consultant or keep and maintain public records required by the public agency to perform the service. lf the Consultant transfers all public records to the public agency upon completion of the contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. lf the Consultant keeps and maintains public records upon completion of the contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. lf Consultant observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Consultant to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful proposer. #17-7'116 & Disaster Recovery Consulting Services Aptim Environmental & lnfrastructuro, lnc. Page 7 ofl3 21. 22. 23. 24. 25. AGREEMENT TERMS. lf any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by tnis ngreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Consultant with full decision-making authori$ and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. VENUE. Any suit or action brought by either party to this Agreement against the other party retating to or arising out of this Agreement must be brought in the appropriate federal or siate courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. AGREEMENT STAFFING. The Consultant's personnel and management to be utilized @lbeknowledgeableintheirareaSofexpertise'TheCounty reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Consultant shaliassign as many people as necessary to complete the services on a timely basis, and each perion assigned shall be available for an amount of time adequate to meet the required service. The Consultant shall not change Key Personnel unless the following conditions are met: (1) Proposed replacements have substantially the same or better qualifications and/or experience. (2) that the County is notified in writing as far in advance as possible. The Consultant shall make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The County retains final approval of proposed replacement personnel. ORDER OF PRECEDENCE. ln the event of any conflict between or among the terms of an, of the Contract Documents and/or the County's Board approved Executive Summary, the terms of the Agreement shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Conditions shall take precedence over the Agreement. To the extent any conflict in the terms of the Contract Documents cannot be reiolved by application of the Supplemental Conditions, if any, or the Agreement, the #17-7116 & Disaster Recovery Consulting Services Aptim Environmental & lnfrastruclure, lnc' 26. Page 8 ofl3 27. conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Consultant at County's discretion. ASSIGNMENT. Consultant shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. lf Consultant does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Consultant all of the obligations and responsibilities that Consultant has assumed toward the County. SECURITY. The Consultant is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Consultant shall be responsible for all associated costs. lf required, Consultant shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI flngerprint check, credit reports, education, residence and employment verifications and other related records. Consultant shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Consultant's employees and subConsultants must wear Collier County Government ldentiflcation badges at all times while performing services on County facilities and properties. Consultant lD badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Consultant during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the Consultant's business. The Consultant shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS@colliergov.net)whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. ***** #17-7116 & Disaster Recovery Consulting Services Aptim Environmental & lnfrastructure, lnc. 28. Page 9 of l3 EXHIBIT A. FEE SCHEDULE Classification Pre-Diaster Hourly Rate Pos-Diaster Hourly Rate Prinicpal $1 e0 $200 Proiect Manaqer $1 75 $1 85 Proiect Coordinator s1 15 s1 2s Senior Consultant $1 70 $1 80 Consultant $160 $1 70 Junior Consultant $1 50 $1 60 Administravie $80 $90 The above hourly rates are inclusive of all costs assistance provided to the County. The County will overhead, operational or other related costs. associated with the disaster recovery not reimburse the consultant for travel, #17-7116 & Disaster Recovery Consulting Services Aptim Environmental & lnfrastructure, lnc. Page ll of13 EXHIBIT B - REQUEST FOR PROPOSAL (Also attached hereto following this page) *17-7116 & Disaster Recovery Consulting Serviccs Aptim Environmentel & lnfrastruciurs, lnc.l-l\ (,:: .1 l; "i*-,/ Page 12 ofl3 EXHIBIT B REQUEST FOR PROPOSAL Administralive SeMces Depafneni P.ocuramenl S6MGS Divisron COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS RFP 17-7116 Disaster Recovery Consulting Seruices Brenda Brilhart, Procurement Sfrategisf (239) 252-8iMG (Telephone) B re n d a B ri I h a rt@c o I I i erg ov. n et ( E m ai l) This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. .tsuwrrrlsca1fi ll!ffi. :*27 TsrMn)iTr?il Earl' Nttlss. F,orda X4112.4i,01 '239.252{407'w{.Qll€rlrv.trtupr@qre nEnlsori:r5 Table of Contents LEGAL NOTICE EXHIBIT l: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT....... ..........................4 EXHIBIT lllr COLLIER COUNil PURCHASE ORDER TERMS AND CONDIT|ONS........... ...'...........11 EXHIBIT lV: ADDITIONAL TERMS AND CONDITIONS FOR RFP............... ......'.'....14 ATTACHMENT 1: VENDOR'S NON-RESPONSE STATEMENT................... ......,.,.,,.22 ATTACHMENT 2: VENDOR CHECK IIST.......................,....23 ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT.... ................24 ATTACHMENT 4: VENDOR DECLARATION STATEMENT.. ATTACHMENT 5: IMMIGRAT|ON AFFIDAVIT CERTIFICATION ............... .........,.,.27 ATTACHMENT 6: VENDOR SUBSTITUTE W - 9 ........... ........,.........28 ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS........'.....' ..........29 EXHIBIT A - Scope of Services EXHIBIT B - Granting Agency Provisions EXHIBIT C - Granting Agency Forms (provide in proposal at time of submittal) 17-7116 Disaster Recovery Consulting Services Administrative Services Depadnen{ Procuren]ent Serylces Oivision Legal Notice Sealed Proposals to provide Disaster Recovery consulting services will be received until 3:00 PM Naples local time, on August 16,2017 on the Collier County Government, Procurement Services on line bidding system. RFP 17-7116 Disaster Recovery Consulting Services Services to be provided may include, but noL be limited to the following: Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technicil, administraiive and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation,.FEMA force account ind small and large project document assembly, and FederalProcurement requirements review, etc' A non-mandatory pre-proposal conference will be held on August 1, 2017, commencing promptly at 3:30 PM, anO witt'be helb in the Procurement Services Division Conference Room, Collier County Government, Procurement Services Division, 3295 Tamiami Trail E, Naples, FL 34112. A teleconference number will be made available upon request by emailing the Procurement Services at brendabrihart@collierqov.net All statements shall be made upon the official proposalform which may be obtalled on theGitier County Procurement Services Division Online Bidding System website: www. col lierqov. net/bid. Collier County does not discriminate based on age, race, color, sex, religion, national or(7in, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, ELORIDA, BY: /S/ Edward F. Coyman, Jr. Director, Procurement Services This public Notice was posted July 17, 2017 on the Collier County Procurement Services Division website: www. collierqov. neUourchasinq 17-7116 Disaster Recovery Consulting Services ;irrlr JJ l:i i!1i , #d aolldqli :."1r).riir$,1; Exhibit l: Scope of Work, Specifications and Response Fomat As requested by the Collier County Bureau of Emergency Services (BES) Division (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of ihe Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance, as amended. Brief Description of Purchase Collier County Board of County Commissioners, in conjunction with the Collier County Sheriffs Office (CCSO), Coliier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authoriiy, and City of Marco lsland hereinafter named "Consortium", is requesting proposals for an- lDlO ( indetinite di:livery/indeflnite qtnntity) Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc, Detailed Scope of Work - See Exhibit A Term of Contract The County's intent is to negotiate an agreement with multiple firms. The contract term, if an award(s) isiare made is intended to be for a five (5) year initialterm with five (5) one (1) year renewal options.' Prices shall remain firm for the initialterm of this contract. Surcharges will not be accepted in conjunction witr this contract, and such charges should be incorporated into the pricing structure. Projected Solicitation Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves ihe right to adjust this timetable as required during the course of the RFP process. Event Date lssue Solicitation Notice 7t17t2017 Last Date for Receipt of Written Questions 5:00 PM 819t17 Non Mandatory Pre-solicitation Meeting 3:30 PM 81112017 Addendum lssued Bv 8111117 Solicitation Deadline Date and Time 3:00 PM 8116117 Vendor Presentations if Required TBD Response Format The Vendor understands and agrees to abide by all of the RFP specifications, provisions,-terms and conditions of same, and all ordinances and policies of Collier County. The Vendor further agrees that if it is awarded a contracl, the work will be performed in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the guidelines set forth in this RFP. Any portions of the proposal that do not comply with these 17-7116 Disaster Recovery Consulting Services 4 guidelines must be so noted and explained in the Acceptance of Conditions section of the proposal. However, any proposal that contains such variances may be considered non- responsive. The items listed below shall be submitted with each proposal and should be submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a Vendor to include all li$ed items may result in the rejection of its proposal. Tab l: Gover Letter/ ManagementSummary Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. lnclude the name(s), telephone humOeilsj and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFP. Tab ll: Firms Qualifications (30 points/l0 Page Limit) ln this tab, provide the following: . Provide an overview of the Firm's history, capability and business ability relative to the County's requirements. Not to exceed two (2) pages' . Describe your firm's qualifications in providing disaster recovery and specifically FEMA reimbursement services. lnclude information on organizational structure. lnclude any special expertise whidr your firm has in working with FEMA regarding debris reimbursement and monitoring contracts. Provide your firm's experience working with Florida Department of Transportation (FDOT) utilizing the Florida Highway Administration (FHWA) program for road reimbursement, Provide specific information on your experience working on disaster recovery reimbursement specific projects in Florida. . Provide a complete list of all government agencies for which you are currently providing, or have provided in the past, disaster recovery FEMA reimbursement services since 2012, and FHWA services. lndicate the dates (length) of service for the listed clients and specify the name, title, addresses and telephone number of individuals. The County may contact those clients for whom you have provided disaster recovery FEMA reimbursement services for further information concerning the services provided. . For specific large disasters that you may have been involved in handling the FEMA reimbursement for, or are still handling, e.g. Hurricane Katrina, provide information on the number of Project Worksheets handled, the number of employees put within the organization to complete the work, what pre-work was done to assist in completing the Project Worksheets, any special reimbursement issues resolved with FEMA, amount de-obligated with the State and FEMA and why, the amount of dollars recovered for the organization, success in any FEMA or State appeals, and experiene with any FEMA and State audits. o Provide information related to your experience with any FEMA or State appeals. Provide the details as to the outcome, the duration of the appeal and any other related data. . Provide information related to your experience with FEMA and State audits. Provide the number of audits your firm has been involved with, the number of findings against the organization that the auditors identified; if the findings were significant and overall what they found and the duration of the audits. . Describe contacts and relationsl, ips with your other clients and interaction with FEMA and State Agencies. lnclude FHWA experience. 17-71'16 Disaster Recovery Consulting Services s Tab lll: Specialized Expertise of Team llllembers (25 points\10 Page Limit). Provide a list of individuals who will be assigned (on site) to the disaster recovery reimbursement service engagement with the County and their specific roles. lnclude summary resumes of the individual to reflect their experience and education, particularly as they relate to the firm's engagements since 2008. ldentify the primary contact who will be actively engaged in serving the account and identify the current client workload of this individual by counties, cities, special districts, and other as may apply. . lf lead project staff members are to be changed, request must be made in writing and pre- approved by Consortium. . Provide the number of employees who serve in Florida who would be available during normal business times versus during time of emergency or disaster. Describe the experience that these types of employees have in working with FEMA and the State in handling the documentation required for receiving reimbursement, e.g. Project Worksheets, in resolving reimbursement issues, and dealing with FEMA and State appeals, and audits. . Describe the training that your employees have had regarding FEMA and FHWA grant rules and guidelines, State pass-through grant rules for reimbursement, debris recovery reimbursement, and any further training for reimbursement. . Describe if your employees are full time employees or contracted employees. Tab lV: Technical Approach (20 points/l0 Page Limit)o Provide a description of the firm's general approach to the proposed scope of services to include team organization, staff assignments, schedules, quality assurance and accountability. . How would you provide seMce if multiple neaby counties were in need. Ex: Lee County plus Collier. . Provide relewnt availability guidelines and/or the average time between request for meetings and actual attendance for current clients. Discuss the availability of the primary contact relative to current and future client wokload. lnclude for each individual tre estimated number of hours that will be contributed to this project and in what capacity they would serve m this project. lnclude information on supervisory personnel. . Describe the amount of time and ability that your firm would be able to devote to Coller County to research the current process of how our organization is seeking federal reimbursement and how trat process could be streamlined, as well as how we can better prepare before a loss to document a claim. . Provide website and/or portal witt details for status to worksheets. . Describe how your firm would include public adjusting and include coordinating with each applicant's Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. Tab V: Cost of Services to the County (15 points/l0 Page Limit)o The cost of the proposal shall reflect an hourly rate for pre-disaster assistance and an hourly rate for all post-disaster. The proposed hourly rates are inclusive of all cosls associated with the disaster recovery assistance provided to the County. The County will not reimburse the consultant for travel, overhead, operdional or other related costs. . The county will not pay the consultant for services unless pre-disaster assistance is requested or a disaster has occurred and requires assistance to request reimbursement from FEMA and/or another agency. o Provide examples (if any) where you have recovered all or part of your fees from FEMA. 17-7116 Disaster Recovery Consulting Services 6 Tab Vl: References (10 points) ln order for the vendor to be awarded any points for this tab, the County requests that the vendor submits three (3) references from clients whose projects are of a similar nature to this solicitation as a part of their proposal. lnformation provided for each client shall include the following: Client name, address and email address and telephone number. Description of services provided. Time period of the project or contract; briefly describe if project met or exceeded the schedule outlined. Client's contact reference name, email and current telephone number. . Dollar value of project; briefly describe if the completed project met, or came under budget. Tab Vll: Acceptance of Onditions lndicate any exceptions to the general terms and conditions of the RFP, and to insurance requiremenis or any other requirements listed in this RFP. lf no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee consideration, depending on the extent of the exception(s). Such determination shall be at the sole discretion of the County and Seledion Committee' TabVlll: Required Form Submittalso Attachment 2: Vendor Check List. Attachment 3: Conflict of lnterest Affidavit . Attachment 4: Vendor Declaration Statement o Attachment 5: Affidavit for Claiming Status as a Local Business . Attachment 6: lmmigration Affidavit Certification . Attachment 7: Vendor Substitute W-9. Attachment 8: lnsurance and Bondhg Requirernents . Other: Grant Forms Proposal Selection Committee and Evaluation Factors The County Manager shall appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab ll, Firms Qualifications Tab lll, Specialized Expertise of Team Members Tab lV, Technical Approach Tab V, Cost of Services Tab Vl, References TOTAL Tie Breaker: ln the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four (24) months prior to the RFP submittal deadline. Payment information will be retrieved from the Codnty's financial system of record. The tie breaking procedure is only applied in the final ranking step of the seleition process. ln the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at least three (3) witnesses. 30 25 20 15 10 100 17-7116 Disaster Recovery Consulting Services Exhibit ll: General RFP lnstructions 1. Questions Direct questions related to this RFP to the Collier County Procurement Services Division Online Bidding System website: www.collieroov.neUbid. Vendors must clearly unde_rstand that the only official answer or position of tne County will be the one stated on the Collier County Procurement Services Division Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. 2. Pre-Proposal Conference The purpose of the pre-proposal conference is to allow an open forum for discussion and quesiioning with County staff regarding this RFP with all prospective Vendors having an equal opportunity to hear and participate. Oral questions will receive oral respones, neither of which will bb'official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of this RFP as an addendum. All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre-proposal conference for thii solicitation. lf this pre-proposal conference is denoted as "mandatory", prospective Vendors must be present in order to submit a proposal response. 3. Compliance with the RFP Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. 4. Ambiguity, Conflict, or Other Errors in the RFP It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The ProLurement Strategist will rnake modifications by issuing a written revision and wili give wriften notice to all parties who have received this RFP from the Procu rement Services Division. 5. Proposal, Presentation and Protest Costs The County will not be liable in any way for any costs incuned by any Vendor in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. 6. Delivery of Proposals All proposals are to be uploaded on the County's on line bidding system (www.collierqov.neUbid) before 3:00 PM, Naples local time, on or before August 16,2017. 7. Validity of Proposals No proposal can be withdrarun after it is filed unless the Vendor makes their request in writing to the'County prior to the time set for the closing of Proposals. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and seledion process. 17-7116 Disaster Recovery Consulting Services I 8. Evaluation of Proposals The County's procedure for selecting is as follows: 1. The County Manager or designee shall appoint a selection committee to review all proposals submitted. The Request for Proposal is issued. Subsequent to the receipt closing date for the proposals, the Procurement professional will review the proposals received and verify each proposal to determine if it minimally responds to the requirements of the published RFP. Selection committee meetings will be open to the public and the Procurement professionalwill publidy post prior notice of such meeting(s) on the County's Procurement Services lnternet site. Prior to the first meeting (Organization Meeting) of the selection committee. At the initial organization meeting, the selection committee members will reeive instructions, the submitted proposals, and establish the next selection committee meeting date and time, After the first meeting, the Procurement professional will publically announce all subsequent committee meeting dates and times. The subsequent meeting dates and times will be posted with at least one (1) day advanced notice. Selection committee members will independentty review and score each proposal based on the evaluation criteria stated in the RFP using the lndividual Selection Committee Score and Rank Form and prepare comments for discussion at the next meeting. The lndividual Selection Committee Score and Rank Form is merely a tool to assist the selection committee member in their review of the proposals. At the scheduled selection meeting, the members will present their independent findings/ conclusions/comments based on their reading and interpretation of the materials presented to each other, and may ask questions of one another. The Committee reserves the right to shortlist and may request presentations or demonstrations prior to ranking. ln any of the selection commiitee meeting deliberations, by consensus, members may request to invite proposers in to clarify their proposals, ask for addltional information, present materials, interview, ask questions, etc. The members may consider any and all information obtained through this method in formulating their individual scoring and subsequent selection committee overall ranking and final ranking. The Selection Committee may elect to shortlist and have oral presentations, and may ask for demonstrations. The selection committee members will indivirjually rank order each proposer. Collier County selection committee members may consider all the material submitted by the Proposer and other information Collier County may obtain to determine whether the Proposer is capable of and has a history of successfully completing projects of this type, including, without limitation, additional information Collier County may request, clarification of proposer information, public comments, and/or additional credit information. 10. Once the indMidual ranking has been completed, the Procurement professional will direct selection committee members to read their individual ranking publically. The Procurement professional will record indMidual rankings on the Final Ranking Sheet which will mathematically compile into an overall selection committee rank of proposers. 11.The selection committee's overall rank of firms in order of preference (from highest beginning with a rank of one (1) to the lowe$) will be discussed and reviewed by the Procurement Strategist. By final consensus, and having used all information presented (proposal, presentation, references, etc.), the selection committee members will create a final ranking and staff will subsequently enter into negotiations. Award of the contract is dependent upon the successful and full execution of a mutually agreed contract, pending the final approval by the Board of County Commissioners. 4. 5. 2. 3. 8. o 6. 7. 17-7116 Disaster Recovery Consulting Services The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, and/or amendments as it may deem appropriate. Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Vendor nor obligates the County in any manner. Acceptance of the proposal does not guarantee issuance of any other governrnental approvals. Proposals whicfr include provisions requiring the granting of zoning variances shall not be considered. 9. References The County reserves the right to contact any and all references pertaining to this solicitation and related proposal. 10. Acceptance or fujection of Proposals The right is reserved by the Coun$ to waive any inegularities in any proposal, to reject any or all proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and the County of Collier. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. ln the event of default of the successful Vendor, or their refusal to enter into the Collier County contract, the County reserves the right to accept the proposal of the second ranked firm or to re-advertise using the same or revised documentation, at its sole discretion. 12. Reserued Rights Collier County reserves the right in any solicitation to accept or reject any or all bids, proposals or offers; to waive minor irregularities and technicalities; or to request resubmission. Also, Collier County reserves the right to accept all or any part of any bid, proposal, or offer, and to increase or decrease quantities to meet additional or reduced requirements of Collier County. Notwithstanding any other provisions of this Article, if none or only one responsive and responsible bid or proposal is received following any solicitation, the County Manager, or designee, reserves the right to reject all bids, proposals or offers and to negotiate with any responsible providers to secure the best terms and conditions in the sole interest of the County unless otherwise provided by law. 17-7116 Disaster Recovery Consulting Services Exhibit lll: collier county Purchase order Terms and conditions 1.Offer This offer is subject to cancellation by the COUNTY without notice if not accepted by VENDOR within fourteen (14) days of issuance' Acceptance and C onfi rm ation This Purchase Order (inctuding all documents attached to or referenced therein) constitutes the entire agreement between the parties, unless othenarise specifically noted by the COUNTY on the face of this Purchase Order. Each delivery of goods and/or services received by the COUNTY from VENDOR shall be deemed to be upon the terms and conditions contained in this Purchase Order. No additional terms may be added and Purchase Order may not be changed except by written instrument executed by the COUNTY. VENDOR is deemed to be on notice that the COUNTY objects to any additional or different terms and conditions contained in any acknowledgment, invoice or other communication from VENDOR, notwithstanding the COUNTY'S acceptance or payment for any delivery of goods and/or services, or any similar act by VENDOR. 3. lnspection All goods and/or services delivered hereunder shall be ieceived subject to the COUNTY'S inspection and approval and payment therefore shall not constitute acceptance. All payments are subject to adjustment for shortage or rejection. All defective or nonconforming goods will be returned pursuant to VENDOR'S instruction at VENDOR'S expense. To the extent that a purchase order requires a series of performances by VENDOR, the COUNTY prospectively reserves the right to cancel the entire remainder of the Purchase Order if goods and/or services provided early in the term of the Purchase Order are non-conforming or otherwise rejected by the COUNTY. 4, Shipping and Invoices a) All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise specifically stated in this Purchase Order. 17 -7 1'16 Disaster Recovery Consulting Services Unless otherwise provided in Purchase Order, no invoices shall be issued nor payments made prior to delivery. Unless freight and other charges are itemized, any discount will be taken on the full amount of invoice' c) All shipments of goods scheduled on the same day via the same route must be consolidated' Each shipping container must be consecutively numbered and marked to show this Purchase Order number. The container and Purchase Order numbers must be indicated on bill of lading. Packing slips must show Purchase Order number and must be included on each package of less than container load (LCL) shipments and/or with each cat load of equipment. The COUNTY reserves the right to refuse or return any shipment or equipment at VENDOR'S expense that is not marked with Purchase Order numbers. VENDOR agrees to declare to the carrier the value of any shipment made under this Purchase Order and the full invoice value of such shipment' d) All invoices must contain the Purchase Order number and any other specific information as identified on the Purchase Order. Discounts of prompt payment will be computed from the date of receipt of goods or from date of receipt of invoices, whichever is later. Payment will be made upon receipt of a proper invoice and in compliance with Chapter 218, Fla. Stats'' otherwise known as the "Local Government Prompt Payment Act," and, pursuant to the Board of County Commissioners Purchasing PolicY. Time ls Of the Es sence Time for delivery of goods or performance of services under this Purchase Order is of the essence. Failure of VENDOR to meet delivery schedules or deliver within a reasonable time, as interpreted by the COUNTY in its sole judgment' shali entitle the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees to reimburse the COUNTY for any expenses incurred in enforcing its rights. VENDOR further agrees that undiscovered delivery of nonconforming goods and/or services is not a waiver of the COUNTY'S right to insist upon further compliance with all specifications. Changes The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such change 5. 6. 11 7 increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitable adjustment in the price and/or delivery schedule will be negotiated by the COUNTY and VENDOR. Notwithstanding the foregoing, VENDOR has an affirmative obligation to give notice if the changes will decrease costs. Any claims for adjustment by VENDOR must be made within thirty (30) days from the date the change is ordered or within such additional period of time as may be agreed upon by the parties. Warranties VENDOR expressly warrants that the goods and/or services covered by this Purchase Order will conform to the specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and will be of satisfactory material and quality production, free from defects and sufficient forthe purpose intended. Goods shall be delivered free from any security interest or other lien, encumbrance or claim of any third party. These warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY. Statutory ConformitY Goods and services provided pursuant to this Purchase Order, and their production and transportation shall conform to all applicable laws, including but not limited to the Occupational Health and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as wellas any law or regulation noted on the face of the Purchase Order. 9. Advertising No VENDOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with the COUNTY for goods and/or services, or appropriate or make use of the COUNTY'S name or other identifying marks or property without the prior written consent of the COUNTY'S Purchasing DePartment. 10. lndemnification VENDOR shall indemnify and hold harmless the COUNTY from any and all claims, including claims of negligence, costs and expenses, including but not limited to attorneys' fees, arising from, caused by or related to the iniury or death of any person (including but not limited to employees and agents of VENDOR in the performance of their duties or otherwise), or damage to property (including property of the COUNTY or other persons), which 17-7116 Disaster Recovery Consulting Services arise out of or are incident to the goods and/or services to be provided hereunder. 11. Warranty of Non-lnfringement VENDOR represents and warrants that all goods sold or services performed under this Purchase Order are: a) in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret; and c) do not constitute unfair competition. VENDOR shall indemnify and hold harmless the COUNTY from and against any and all claims, including claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim, suit or proceeding alleging that the COUNTY'S use of the goods and/or services provided under this Purchase Order are inconsistent with VENDOR'S representations and warranties in section 11 (a). lf any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur, VENDOR may, at the COUNTY'S option, procure for the COUNTY the right to continue using the goods or services, or replace or modify the goods or services so that they become non-infringing' (without any material degradation in performance, quality, functionality or additional cost to the couNTY). 1 2. lnsurance Requirements The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers authorized or eligible to write policies in the State of Florida. 13. Compliance with Laws ln fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non-exhaustive example, this shall include the American with Disabilities Act and all prohibitions against discrimination on the basis of race, religion, sex creed, national origin, handicap' marital status, or veterans' status. Further, VENDOR acknowledges and without exception or stipulation shall be fully responsible for complying with the provisions of the lmmigration Reform and ControlAct of 1986 as located at 8 U.S'C. 1324, el 8. seq. and regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. Any breach of this provision may be regarded by the COUNTY as a material and substantial breach of the contract arising from this Purchase Order. 14. Force Majeure Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resulting from any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of nature. When VENDOR has knowledge of any actual or potential force majeure or other conditions which will delay or threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice thereof, including all relevant information with respects to what steps VENDOR is taking to complete delivery of the goods and/or services to the COUNTY. '15. Assignment VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written consent of the COUNTY. Any assignment made without such consent shall be deemed void. 16. Taxes Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida Statutes, Chapter 212), and from federal excise tax. 1 7. Annual Appropriations The COUNTY'S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of such breach and VENDOR has failed to cure within 10 days of receipt of such notice. 19. General a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth Judicial Circuit in and for Collier County, Florida b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR shall not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be deemed a waiver of any subsequent default by VENDOR. c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for notice by written notice complying with the requirements of this section. d) The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers, employees and authorized Persons.e) ln the event of any conflict between or among the terms of any Contract Documents related to this Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order. To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of the Contract Documents, the provisions of the Terms and/or Conditions that are most favorable to the County and/or provide the greatest protection to the County shallgovern. 17-7116 Disaster Recovery Consulting Services 13 Exhibit lV: Additionat Terms and Conditions for RFP 1. lnsurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do'business in tne State of Florida as set forth in the lnsurance and aoniting attachment of this solicitation. The Vendor shall procure and maintain property insurance upon thi entire project, if required, to the full insurable value of the scope of wok. The County and the Vendor waive against each other and the County's separate Vendors., Contractors, Design Consultant, Subcontiactors agents and employees of each and all of them, all damages .or"redby propefi insurance provided f,_erein, except such rights as they may have 1o lft" proc"6ds of such insurince. The Vendor and County shall, where appropriate, require similar waivers of subrogation trom the County's separate Vendors, Design Consultants and Subcontractors and shall requireLach of them to include similarwaivers in their contracts. Collier County shall be responsible for purchasing and rnaintaining, its own liability insurance' Certificates issued as a result of the award of this solicitation must identiff "For any and all work performed on behalf of Collier County." The General Liability policy provided by Vendor to meet the requirements of this solicitation shall name Collier county, Florida, as an aciditional insured as to the operations of Vendor under this solicitation and shaliontain a severability of interests' provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of lnsurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holde/' should read as follows: Cottier County Board of County Commissioners NaPles, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the lnsur"n." in.iBonding attachment, wiih the use of lnsurance Services office (lSo) forms and endorsements or their equivllents. lf Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of lnsurance the nature and amount of such self- iisured retentions or dedudibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whidtever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like ,"nn"r, *itnin twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewai or material change'in coverage or limits received by Vendor from its insureiino nothing contained herein shall rdlieve Vendor of this requirement to provide notice. ln the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, vendor shall immediately tare it6pito have the aggregate limit reinstated to the full extent permitted under such policy. 17-7116 Disaster Recovery Consulting Services Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminaie the Agreement or at its sole discretion shall be authorized to purchase such covLragels) and chargE tne vendor for such coverage(s) purchased. lf Vendor fails to reimburse the County-for such costi within thirty (30) days after dlmand, the County has the right to offset these costs irom any amount due Vendor unoer this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it U" r"rpon.ible foi the coverag6(s) purcnased or the insurance company or companies used' The decision of the County to purc-nase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contrac't Documents. lf the initial or any subsequently issued Certificate of lnsurance expires prior to the complgtion of.the- scope of wok, ine venitor shall furnish to the County renewal or replacement Certificate(s) of lnsurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to proriO" ine CounirT with such r-enewal certificate(s) shall be considered justification for the County to terminate any and all contrads. 2. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 3. Additional ltems and/or Seryices Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Procurement Ordinance' 4. County's Right to lnsPect The Coung or its authorized Agent shall have the right to inspect the Vendor's facilities/project site during and after each work assignment the Vendor is performing. 5. Vendor Performance Evaluation The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of' $25,00b. To this end, vendors will be evaluated on their performance upon completionftermination of this Agreement. 6. AdditionalTerms and Conditions of Contract Collier County has developed standard contracts/agreements, approved by the Board of County Commissioners (BCC). The resultant contract(s) may include purchase or work orders issued under one, or any combinaiion of price methodologiei by the County's projec! manager. The County reserves the right to include in any contract document such terms and conditions, as it deems n"."rrrry tor t[e proper protection 6t tne rights of Collier County. A sample gopy 9f this contract.is available ,pon ,"qr"it. rne County will not-be obligated to sign any contracts, maintenance and/or service agieemenis or other documents provided by the Vendor. The County's project manager shall coordinate with the Contraaor ine return of any surplus assets, including materials, supplies, and equipment associated with the scope or work' 7. Payment Method payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: 17-7116 Disaster Recovery Consulting Services 15 . Purchase Order Number . Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. lnvoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN:AccounB Payable 3299 TamiamiTrail E Ste 700 Naples FL34112 Or emailed to: bccapclerk@collierclerk.com. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. ln instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. lnvoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 8. EnvironmentalHealth and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This provision is non-negotiable by any department and/or Vendor. All new eleclrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 9. Licenses The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind, Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract '17-7116 Disaster Recovery Consulting Services 16 documents. Failure on the part of any Vendor to submit the required doc^umentation may be liounos to deem Vendor non-responsive. A Vendor, with an office within collier County is also required to have an occupationallicense' All state certified contractors who may need to pull collier county permits or call in inspections m-ust complete a colier county contractor License iegistration form ind submit the required fee' -After i"girt"iing the licenieTi"iirtr"tion will need to be renewed thereafter to remain "active" in collier Co'unty. lf you have questions regardin-g professional licenses contact the contractor Licensing at (iigl zsz-zigt, zsz-zae2 or 2s2-i909. duestions regarding required occupational licenses, please iontact the Tax Collector's Office at (239) 252-2477 ' 1 0. Principals/Collusion By submission of this Proposal the undersigned, as Vendor, does declare that the only person or perron, interested in this proposal as princifalor.principals is/are named therein and that no person other than therein mentioned has any'inter6st in tnis eioposal or in the contract to be entered into; that this proposal is made without connedion with any person, company- or parties making a Froposat, anci tnat it L in all respects fair and in good faith without collusion or fraud. 11. Relation of CountY It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the Vendoi nor their employees shall, under any circumstancet, P." considered emproyees or agents of tne County, anci tnat the County shall be at no time legally responsible tor an'y negtigerice on the part of siiO VenOor, their employees or agents, resulting in either bodily or personal injury or properiy damage to any individual, firm, or corporation' 12. Termination Should the Contractor be found to have failed to perform services in a manner satisfactory to the County, tne County may terminate this Agreemeni imm-ediately for cause;. further the County may terminate tnis ngr;m"nt tor conveniene-with a thirty (30) dai wlittqn notice. The county shall be sole judge of non-performance. ln the event that ihe award of this solicitation is made by the procurement Services Director, tne award and any resultant purchase orders may be terminated..at any time by the County upon thirty (gO) Oays written notice to the awarded vendo(s) pursuant to the Board's Procurement Ordinance. 13. Lobbying All firms are hereby placed on NoICE that the Board of county commissjoners does not wish to be tobbied, either tnJi'riiuarfi oi c6iii&rery about a proj-ect for which a firm has submitted a Proposal' Firms and their agents aie not to contact members of the county commission for such purposes as meeting or introd-uction, luncheont, dinners, etc. During the process, frPm Pro=p-os.?l closing to final Board approval, no flrm or their ageni shall conta-ct any otler employee of collier county in reference to thisE-posal, with tne eicepiion of the Procurement Director or his designee(s)' Failure to abide by this provision ,ry ,"rr" ,J'grounds for disqualification for award of this contract to the firm. 14. Public Records ComPliance Florida public Records Law Chapter 11g, including specifically those contractual requirements in 1 19.0701 (2Xa)-(b) as follows: 17-7116 Disaster Recovery Consulting Services 17 IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 TamiamiTrail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Publc Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency witn a copy of the requested records or allow the records to be inspeded or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agencY. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the publlc agency to perform the service. lf the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate .public records that are exempt or confidential and exempt from public records disclosure requirements. lf the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. 1S. Certificate of Authodty to Conduct Business in the State of Florida (Florida Statute 607.1501) ln order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607'1501 and provide a certificate of authority (www.sunbiz.orqisearch.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shail be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. lf the firm cannoi provide ihe document within the referenced timeframe, the County reserves the right to award to anotherfirm. 16. Single Proposal Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a piimary or as part of a partnership or joint venture submitting as primary may not then act as a sub- consuftaht to any other firm submitting under the same RFP. lf a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act 3s a -s-!?- consuftant to any other iirm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. 17. Survivability The Consultant agrees that any Purchase Order that extends beyond the expiration date oJ lhe original Solicitation 17-7116 wiI survive and remain subject to the terms and conditions of that 17-7116 Disaster Recovery Consulting Services 1g Agreement untilthe completion ortermination of this Purchase Order. 18. Protest Procedures With respect to a protest of the terms, conditions and specifications contained in a solicitation, including any provisions governing the methods for evaluation of bids, proposals or replies, awarding contracts, reserving rights for further negotiation or modlfying or amending any contract, the protesting party shall file a notice of intent to protest within three (3) days, excluding weekends and County holidays, after the first publication, whether by posting or formal advertisement of the solicitation. The formal written protest shall be filed within five (5) days of the date the notice of intent is filed. Formal protests of the terms, conditions and specifications shall contain all of the information required for the Procurement Services Director, to render a decision on the formal protest and determine whether postponement of the bid opening or proposal/response closing time is appropriaE. The Procurement Services Directo/s decision shall be considered final and conclusive unless the protesting party files an appeal of the Procurement Services Director's decision. Any actual bidder or respondent to who desires to protest a recommended contract award shall submit a notice of intent to protest to the Procurement Services Director within three (3) calendar days, excluding weekends and County holidays, from the date of the initial posting of the recommended award. All formal protests with respect to a recommended contract award shall be submitted in writing to the Procurement Services Director for a decision. Said protests shall be submitted within five (5) calendar days, excluding weekends and Coun$ holidays, from the date that the notice of intent to protest is received by the Procurement Services Director, and accompanied by the required fee. Complete form and instructions for formal protest are set forth in Section 23 of Collier County Ordinance 2017-08. The protesting party must have standing as defined by established Florida case law to maintain a protest. 19. Public Entity Crime A person or affiliate who has been placed on the convicted vendor list following a conviction for a pubtic entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business wlth any publicentity in excess of the threshold amount provided in s. 287.017for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 20. Security and Background Checks The Contractor is required to comply with County Ordinance as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. lf required, Contractor shali be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. Thii may include, but not be limited to, checking federal, state and local law enforcement re-cords, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. 17-7116 Disaster Recovery Consulting Services 19 All of Contractor's employees and subcontradors must wear Collier County Government ldentification badges at all'times while performing services on County facilities and properties. Contractor lD badies are valid for one (1) year trom tne date of issuance and can be renewed each year at no cost to-the Contractor during th6 time perjgd in.whidr their background check is valid, as discussed below. All technicians shall hive on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail rewneneveianemployeeassignedtoCollierCountyseparatesfrom.theirffiniscriticaltoensurethecontinuedsecurityofCollierCountyfaci]i!i99 ano systems. raiture io notify within four (4) hours of separation may result in a deduction of $500 per incident. CCSS requires separate fingerprinting prior to work being performed in.any of their locations. This will be coordinatei upon "irrO of t[e contract. lf there are additional fees for this process, the vendor is responsible for all costs' 21. Conflict of lnterest Vendor shall complete the Conflict of lnterest Affidavit included as an attachment to this RFP document. DiscloJure of any potential or actual conflict of interest is subject to County staff review and does not in aM oi itsetf biiquarry a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 22. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indiredly, any favor, gift' !oan, f99' service or other item of value to any Counly employee, as set forth in Chapter 112, Parl lll, Florida Statutes, tne curient Collier County Ethics Ordinance and County Administrative Procedure 53'11' Violagon of this provision may resurt in one or more of the following consequen@s: a. Prohibition by the individual, Rrm, and/or any employee of the firm from contacf with County staff for-a specified period of time; b. irohibition by the intividual and/or firm from doing br,rsiness with the county for a specifieO period of time, including but not limited to: submitting b_ids, -RFP, and/or quotes; and, c' irirmediate termination oi any contiact held by the indiMdual and/or firm for cause. 23. lm m ig ration Aff idavit Certif ication Statutes and executive orders require employers to abide by the immigration laws of the United States and to "rpiov onty individuats who- are eligible to work in the United States. The Emptoyment Eti;ibiiii Veriiicaton System (E-Verify)-operated by the_ Department of Homeland seiuriiy (DHS) in-partneisnip with the social secuiity Administration (ssA), provides an lnternet- based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employineit eti'giUitity veriR&ton requirements. The program will be used for Collier County formal tnvititions to Bid itfB) anO Request for Proposais (RFP) including professional services and construction services. Exceptions to the Program:. commodity based procurement where no services are provided. o Where the requirement for the affidavit is wairled by the Board of County Commissioners Vendors / Bidders are required to enroll in the E-Verify program, and p1gvile acceptable evidence of their enrollment, at the time of the submission of- the vendor's/bidder's proposal' Acceptable evidence consisis of a copy of the properly completed E-Verify Company Profile page or a copy. of the fully executed E-Verify Memorandum'of Understanding_for the company. Ve1!or.9 are also required to provide the collier County procurement ServiceJ Division an executed affidavit certifying 17-7116 Disaster Recovery Consulting Services they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. lf the Bidderniendor does not complv with providinq the acceptaHe E-Verifv evidence and the executed iffidavit the bidder's / vendor's oroposal mav be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause ab9ve. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: htip:#www.dhs.qov/E-Verifu. lt shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving,an award shall be fully responsible foicomplying with the provisions of the lmmigration Reform and Control Act of 1986 as located at I U.S.C. rciq, et seq. and regulations relating thereto, as either may be amended and with the provisions contained witnin tnls affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unihterally terminate said agreement immediately. 17-7116 Disaster Recovery Consulting Services Administative Serutces Departrnent Pf oilren:ent Setuces Division Attachment 1 : Vendor's Non-Response Statement The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Vendors not wishing to respond to this solicitation. lf your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below and return this form via email or mailto collier county Government, Procurement services Division, 3295 TamiamiTrail E, Naples, FL34112. We are not responding to Solicitation RFP 17-7116 Disaster Recovery Consulting Services for the following reason(s): n Services requested not available through our company. n Our firm could not meet specifications/scope of work. tr Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc) tr Project is too small. tr lnsufficient time allowed for preparation of response' n lncorrect address used. Please correct mailing address: tr Other reason(s): Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Sig nature: Representative Name: 17-7116 Disaster Recovery Consulting Services hte {.#- *|-\r.\g}-q* Administrative SeMces Depafinent Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should cfreck off each of the following items as the necessary action is completed: The Proposal has been signed. All applicable forms have been signed and included, along with licenses to complete the requirements of the project. Any addenda have been signed and induded, tr n n Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Spnature: Representative Name:Dde 17-71 16 Disaster Recovery C'onsulting Services 23 Administrative $eruices Depatnenl Piocurenrcnl SeNices 0ivision Attachment 3: Conflict of lnterest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with: RFP 17-7116 Disaster Recovery Gonsulting Services does not pose an organizational conflict as described by one of the three categories below: Biased ground rules - The flrm has not set the "ground rules" for affiliated past or current Collier County project identified above (e.g., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement) whicft appears to skew the competition in favor of my flrm. lmpaired objectivity - The flrm has not performed work on an affiliated past or current Collier County project identifled above to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information - The firm has not had access to nonpublic information as part of its performance of a Collier County project identified above whidr may have provided the contractor (or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. ln addition to this signed affidavit, the contractor / consultant must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and, 2. lndicate if the information produced was obtained as a matter of public record (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s) and/or other means. 3. Failure to disclose all material or having an organizational conflbt in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the Oeit of their knowledge and belief, all relerant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) whicft relates-to the project identified above has been fully disclosed and does not pose an organ2ational conflict. Firm: Signature and Date: Print Name: Title of Signatory: State of _ County of SUBSCRIBED AND SWORN to before me this day of by , who is personally known to me to be the for the Firm, OR who produced the following identification Notarv Public Commission 17-7116 Disaster Recovery Consulting Services 24 Administratlve Servies Department Procurenrenl Sgrvices Divisror] Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: RFP 17-7116 Disaster Recovery Consulting Services Dear Commissioners: The underspned, as Contractor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without colusion or fraud. The Contractor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationshir between the firm and Collier County, for the performance of all requirements to whidr the proposal pertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced RFP 17-7116 Disaster Recovery Consulting Services (Proposal Continued on Next Page) 17-7116 Disaster Recovery Consulting Services PROPOSAL CONTINUED lN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of _,20 in the County of in the State of Firm's Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number: Federal Tax ldentification Number CCR # or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title: Send payments to: (required if different from above) Contact name: Title: Address: City, State, ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name; Title: Address: City, State, ZIP Telephone: Additional Contact I nformation Company name used as payee 17-7116 Disasler Recovery Consulting Services Email Administrative Serubs Depaftnenl Pf ocuremenl Seruices Division Attachment 5: lmm igration Affidavit Certifi cation Solicitation: RFP 17-7116 Disaster Recovery Consulting Services This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal lnvitations to Bid (lTB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verifv proqram. mav deem the Vendor / Bidder's proposa! as non-responsive' eotiler County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the lmmigration and Nationality Act ('lNA'). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 2744 (e) of the tNA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor aftests that they are fully compliant with all applicable immigration laws (specifically to the 1986 lmmigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's / Bidder's proposal. Company Name Print Name Signature Title Date State of County of The foregoing instrument was signed and acknowledged before me this day of -, 20-, by who has produced as identification. (Print or Type Name)(Type of ldentification and Number) Notary Public Signature Printed Name of Notary Public Notary Commissiori NumberiExpiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. 17-7116 Disaster Recovery Consulting Services Adminrslrative Services*DeFafu ient Attachment 6: Vendor Substitute W - 9 Request for Taxpayer ldentification Number and Certification ln accordance with the lnternal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers ii used by the individual or company for tax reporting purposes). Florida Statute 119.O7l (5) require that the county notify you in writing of the reason for collecting this information, which will be used for'no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General lnformation (provide all information) Taxpayer Name (as shown on income tax retum) Business Name (if different from taxpayer name) Address City State zip Telephone FAx Email Order lnformation Address city - FAX State - Zip - Remit / Payment lnformation Address City FAX- Email State - ZiP 2. Company Status (check onlY one) _lndividual / Sole ProPrietor _Corporation _PartnershiP -Tax Exempt (Federal income tax-exempt entity under lnternal Revenue Service guidelines IRC 501 (c) 3) _ Limited Liability ComPanY Enter the tax classification -t D = D i s re o a rd e d E n titv. C = Co rpo rati o n, P = P a rtn e rs h i p ) 3. Taxpayer ldentification Number (for tax reporting purposes only) Federal Tax ldentification Number ( Vendors who do not have a TlN, will be required to provide a social security number prior to an award of the contract. 4. Sign and Date Form Ce-rtification: under penalties of perjury, I ceftify that the information shown on this form is correct to my knowledge Signature Date Title Phone Number 17-7116 Disaster Recovery Consulting Services 28 M Administrative Seruices Department Pro(,urePrent $ervr6€s 0ivision Attachment 7: Insurance and Bonding Requirements lnsurance / Bond Type1. X Worker's Compensation 2. I Employer's Liability 3. X CommercialGeneral Liability (Occurrence Form) patterned after the current ISO form 4. EI lndemnification 4. E Automobile Liability 5. X Other insurance as noted: Required Limits Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements $100.000 single limit per occurrence Bodily lnjury and Property Damage $1.000,000 single limit per occurrence, $2,000,000 aggregate for Bodily lnjury Liability and Property Damage Liability. This shall include Premises and Operations; lndependent Contractors; Products and Completed Operations and Contractual Liability To the maximum extent permitted by Florida law, the Contractor/ Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorA/endor/Consultant or anyone employed or utilized by the ContractorA/endor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. $ 1,000.000 Each Occurrence; Bodily lnjury & Property Damage, Owned/Non-owned/Hired; Automobile lncluded ! Watercraft $ - Per Occurrence E UniteO States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ - Per Occurrence E Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ - Per Occurrence n Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ - Per Occurrence $ - Per Occurrence $1,000,000 Per Occurrence. $ 500,000 each claim and in the aggregate. $1,000,000 each claim and in the aggregate. $2,000,000 each claim and in the aggregate ! Professional Liability in $_ Per claim and . $1,000,000 per claim and in the aggregate. $2,000,000 per claim and in the aggregate E pottution X Professional Liability the aggregate E Valuable Papers lnsurance ! Employee Dishonesty / Crime Occurrence $_ Per Occurrence 6. E Bid bond lncluding Employee Theft, Funds Transfer Fraud, lnclude a Joint Loss Payee endorsement naming Collier County. Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit lnsurance Corporation. For projects in excess of $200,000, bonds shall be submitted with the executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 57o of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published byA.M. BestCompany, lnc. of 75 Fulton Street, NewYork, New York 10038. 8. X Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. g, E Cottier County must be named as "ADDITIONAL INSURED" on the lnsurance Certificate for Commercial General Liability where required. 10. X The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of lnsurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. X Thirty (30) Days Cancellation Notice required. RLC7t7t2017 Vendor's lnsurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Date $ Per 7. E Performance and Payment Bonds Name of Firm Vendor Signature Print Name lnsurance Agency Agent Name 17-7116 Disaster Recovery Consulting Services Ielephone Number 30 This page is int,ent,ionally lefE blank. 17-7116 Disaster Recovery Consulting Services RFP 17-7116 Standby Disaster Response & Recovery Support Services Scope of Work, Specifications and Response Format As requested by the Collier County Bureau of Emergency Services Division (BES) (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") in conjunction with other Collier County agencies, with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the specifications or Scope of work stated. The results of this solicitation may be used by other County Divisions and consortium once awarded according to the Board of County Commissioners Procurement Ordinane, as amended. Brief Descrifiion of Purchase Collier County Board of County Commissioners, in conjunction with the Collier County Sheriffs Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco lsland hereinafter named "Consortium", is requesting proposals for an- lDlQ ( indefinite delivery/indefinite quantity) Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting seryices, technical, administrative and training support to assist the County and other municipal govemments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. Background Permanent population of Collier County is 348,877 (2014. During "peak winter season" population of Collier County increases 30-40 percent. Collier County contains approximately a total area of 2,305 square miles, of whicft 1,998 square miles is land and 307 square miles is water. lt is the largest county in Florida by land area and fourth largest by total area. Detailed Scope of Work The successful proposer will assume responsibility as an independert contractor for the developnrent and submission of FEMA grant applications and the management of all such disaster-related grants, including but not limited to, Fire Management Assistance Grants (FMAG). The awarded contracto(s) will be required to follow the code of Federal Regulations, as it relates to procurement and scope of services as amended and updated. This will include working with federal agencies, state agencies, and several departments within Collier County, including but not limited to recurrent and direc{ involvement with Office of Management and Budget, Emergency Management, Sheriffs Offlce, Collier County District Schools, City of Naples, Naples Airport Authority, and City of Marco lsland henceforth referred to as the consortium. Some of the services the successful proposers may be asked to perform include, but are not limited to the following: Participate annually in WebEOC training with Emergency Services and have staff available to locate on site at the EOC as needed. Provide Public Adjuster construction claims consulting. Such efforts may include re-construction estimation, bid document preparation and oonstruction and bu{et oversight. 1. 2 17-7116 Disaster Recovery Consulting Services 3. Provide grant management advice to the Consortium members related to FEMA, Federal, or State agency fass-through grants. The successful proposer will review the County s and or Consortium mLmbLrs' current iecord-keeping strategy for documentation. The successful proposer may be required to provide the County with pre-disaster assistance in an effort to assess what requirements are needed within the consortium to prepare for gathering the needed expenditure data, assign required disaster liaison, and/or any other pre-disaster preparation that may be required. Proposer wili assist the affected depart"nents and consortium members to develop a standard guideline as part of their emergency plans on how reimbursement expenditures are recorded, what type of documentation should be maintained, and provide any other associated services that may be directly related to support recovery costs and reimbursement from appropriate agencies. 4. File the initial Request for Public Assistance (RPA) after the initial disaster (event) within the deadline time period. Meet all stated deadlines to meet FEMA and the State's required timelines to recover full reimbursement. S. Meet with FEMA Representative and the State Public Assistance Coordinator for the lnitial Kickoff Meeting to discuss what the County's and or Consortium member's initial disaster related damages and ex[enditures appear to be. Review the procedures and follow-up processes required to support full reimbursement and or grant funding. 6. Review contracts, advise the Consortium on the establishment of contracts for contingency services and supplies and advise on the scope of work development for said contracts, review the portfolio disaster'vendor list, purchasing documentation and union agreements. Prepare any required supporting documentaiion that nrust accompany the Project Worksheets, including working with the Consortigm members to gather details related to employee fringe benefits, overtime, etc. for labor rates to provide to FEMA. l. WorX witn appropriate consortium members to assist the FEMA, Federal or State Agency in providing the neiessary information, e.g. insurance policies, personnel policies, as requested by inose oi other agencies to complete necessary documentation for reimbursement and or grant application. Research as necessary to complete all forms. g, n'ssist the affected consortium in-compiling their initial damage assessments if requested for all expenditures, both in force account and permanent damages, including labor, equipment, materials, contract, rental equipment and all FEMA reimbursement categories. and so on. g. Assist the affectei consortium in completing the appropriab documentation required for federal and state reimbursement, and the submittal of ait eligibte expenditures for small and large projects to the appropriate agencies, and within tre required deadline. 10. piovide assisiance to determine if any eligible damages or expenses have not been quantified and presented for reimbursement. 11. Assist in tracking all project documentation submitted and following any outstanding expenditur{s) to ensure that all eligibl6 expenditures are credited through submitted reimbursements. Ensure that the consortium unlerstands why certain expenditures were de-obligated, if any. Track all expenditures and reimbursements to maintain high quality reconciliations of monies expended by the department and or consortium members and submitted for reimbursements versus those actually received. 12. provide copies of all documentation transacted for reimbursement on behalf of the department, both electronically and hard copy to Collier County OMB or designee for its activity and to the appropriate departmenti to tne members of the consortium. Offer the consortium any project management design and/or coordination ideas that may result in cost savings, efficiencies, or increased reimbursement. 13.Assist the consortium, to provide all necessary backup documentation, e.g. invoices equipment usage documents, etc. that will garner full reimbursement or grant eligibility. The documentation suOmitted for reimbursement must withstand a FEMA or Federal or State audit and State Emergency Management audit, and the successful proposer will have to support the work for which they are assisting the consortium. 1+. Assist with any special documentation and requirements to receive reimbursement under the FHWA program working with the Florida Depaftment of Transportation (FDOT) and consortium. 17-7116 Disaster Recovery Consulting Services 33 15. Assist the specialized FEMA teams as they become necessary in the process. Specialized beach renourishment FEMA teams may be assigned to Collier County to review the reimbursement in this particular area. The successful proposer would work with this team as necessary to assist in getting reimbursement for the County. The successful proposer may have to work with the Army Corps of Engineers, other Federal agencies along with otrer State agencies to receive reimbursement. 16. Maintain records of all the documentation provided by the County and or Consortium submitted to any outside agency for reimbursement and provide the County/Consortium with said copies upon request at any point in the process. 17. Once all projects are complete and reimbursement has been drawn down for eligible costs, the successful proposer would assist with final preparations with the State of Florida and FEMA or federal agencies for final inspections and the closeout process for large and small projects. The successful proposer would participate in the exit conferences with the County, State, and FEMA agencies. 18. The successful proposer must be available to assist with any requests for audit information by any source. 19. lf any disputes arise between the consortium and FEMA and/or the State, the successful proposer will assist the consortium in strategizing and writing the appeals. 20. The successful proposer must be able to have a team available from the start of the disaster reimbursement process to the closeout process for the consortium. This includes any time accounted for if an appeal is requested by the consortium. 2l.Provide miscellaneous services not otherwise described, but which the consortium may require during the course of the Agreement, or any other tasks associated with FEMA and FHWA grant management or documentation reimbursement process as requested by the consortium. 22.The successful proposer will also provide the consortium members with a final report that will summarize the total reimbursement requested, total expenditures by Project Worksheet, and any special circumstances. Additionally, reporting requirements include FHWA reimbursement, total number of Project Worksheets, total reimbursement requested by Category type, total reimbursement requested by small or large project, and any other relevant data. 23. This scope of work does include public adjusting and will include coordinating with each applicant's Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. 24. Provide assistance with Florida Division of Emergency Management Bureau of Recovery Public Assistance document coordination, meetings and project worksheet ammendments. It is the intent of this consortium to award to multiple firms, with the option to procure services from all awarded consultants as needed. Work assignments will be made by requesting a proposal from one or more Firms and the issuance of a Purchase Order for the assigned Task. The Consortium reserves the right to assign all or portions of the work to one or more firms. Each Agency within the Consortium will have an assigned point of contact person. 17 -7'l 16 Disaster Recovery Consulting Services 34 EXHBIT B - GRANTING AGENCY PROVISIONS Provided in $eparate File 17-7116 Disaster Recovery Consulting Services EXHIBIT C - GRANTING AGENCY FORMS Provided in Separate Filo Certif,ation Regardirlg Delarmerd, Suspension, ard Otter Responsibtlity Matlers - Prirnary Govered Transactions Certificatbn regarding Lob$irg Conflletof lnbrcst AnticipaGd DBE, iltrWEE orVETERAN Fa*icipatbn Stalement Opportunity List br Commodities ard Conbachlal Sarvicea snd Prshssional Consultant Servicet AcknowMgement of G;:ant Terms and Coldit*ms 1. 2_ 3. 4. 5" 6. 36 C;I\!:=J 17-7116 Disaster Recowry Consulting SeMces EXHIBIT A FEDERAL CONTRACT PROVISIONS FEDERAL EMERGENCY MANAGEMENT AGENCY The supplemental conditions contained in this section are intended to cooperate with, to supplement, and to modify the general conditions and other specifications. ln cases of disagreement with any other section of this contract, the Supplemental Conditions shall govern. Contractor means an entity that receives a contract. The services performed by the awarded Contractor shall be in compliance with all applicable grantor regulations/requirements, and additional requirements specified in this document. lt shall be the awarded Cdntracto/s responsibility to acquire and utilize the necessary manuals and guidelines that apply to the work required to complete this project. ln general, 1) The contractor (including all subcontractors) must insert these contract provisions in each lower tier contracts ( e.g. subcontract or sub-agreement); 2) The contractor (or'subcontractor) must incorporate the applicable requirements of these contract provisions by reference for work done under any purchase orders, rental agreements and other agreements for supplies or services; 3) The prime -contractor is responsible for compliance with these contract provisions by any subcontractor, lower-tier subcontractor or service provider. FCP.I EXHIBITA FEDERAL CONTRACT PROVISIONS FEDERAL CONTMCT PROVISIONS 1. Conftict of Interest - This ContracUWork Order is subject to chapter 112, F.S. The vendor shalldisclose the name of any offlcer, director, employee, or other agent who ii also an emptoyee of the State.Grantee shall also disclose !f'e 1ame of any Staie employee w6o owns, direcfly or inoire&ty, more than afive percent (5%) interest in the contractor'i company'or its affiliates. 2. Discriminatory !9nd9_rs - (t). Uo person, on the grounds of race, creed, color, religion, national origin_, age, gender, or disability, shall be excluded from participation in; be denied'the-proceeds orbenefits of; or be otherwise subjected to discrimination in performance during the term of the contract. (2)Contractor shall disclose if they appear on the discriminitory vendor list. A-n entity or amliate placed onthe discriminatory vendor list pursuant to section 287.134, F.S. may not: 1) Submit i OiO on an agreementto provide any goods or services to a public entity; 2) Submit a bi-d on an agreement with a pu6lic entityfor the construction or repair of a public building or public work; 3)Submit bids on leases of real property to a public entity; or 4) Be awarded or perform work as a consultant under an agreement with any pu5i6 entity; or transact business with any public entity. 1 . Lobtying - No funds received pursuant to this Agreement may be expended for lobbying theFederal or State Legislature, the judicial branch, or a fedelal or state dgency.' The bidder or offeror 99rt1!elOy signing and.submitting this bid or proposal, to the best of his or'her i<nowtedge and betief, that:(1) No Federal-appropriated funds have been paid or will be paid, by or on behatf of tnjaioder or offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a tt/iember of Conlresi in connectionwith the awarding of any Federal contract, the making of any Federal grant, the ma[ing of any Federalloan, the entering into of any cooperative agreement, and the extension, continlation, renewal, amendment, or modification of any Federal conkact, grant, loan, or cooperative agreement. (2) lf anyfunds other than Federal appropriated funds have been paid or will be paid to any p6rson for inhuencinil or attempting to influence an officer or employee of any agency, a Member of bongress, an officer oiemployee of Congress, or an employee of a Membei oi Congress in connection- with this Federalcontract, grant, loan, or cooperative agreement, the undersigned shall complete and submit StandardForm-LLL, "Disclosure Form to Report Lobbying," in acclordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for allsub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transactionwas made or entered into. Submission of this certification is a prerequisite foi making or entering into this trans_action imposed by section 1352, title 31, U.S. Code. Any person who faitJto fite thjrequiredcertification shall be subject to a civil penalty of not tess tnan gio,ooo and not more than $100,0d0 for each such failure 4. Record Retention - A. The contractor shall maintain and retain sufficient records demonstrating its compliance with the.terms of the Agreement for a period of at least five (5) years afier final payment ii made and shall allow the County, the State, or its authorized representatives access to such reiords foraudit purposes upon request. B. ln the event of litigation or setflement of claims arising from theperformance of this contract, in which case contractoiagrees to maintain same until the iounty, theFEMA Administrator, the Comptroller General of the United States, or any of their duty auth6iized representatives, have disposed of all such litigation, appeals, claims or exceptions related to the litigation or settlement of claims 5. . Divercity - All contracting and subcontracting opportunities afforded by this soticitation/contractembrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of thecitizens of the State of Florida. Firms qualiffing under this solicitation are encouraged to submit FCP-2 EXHIBITA FEDERAL CONTMCT PROVISIONS bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bidspecification. These requirements apply to all bidders/offerori, including t['ose who qualify as a Minority Business vendor. A listof minority owned firms that could be offered sudcontracting opportunities may beobtained by contacting the office of supptier Diversity at (8s0) 487-0915. 6. Applicable Laws - The contractor shall comply with all applicable federal, state and local rulesand regulations in providing services to the County. The contractoi acknowledges that this requirement includes, but is not limited to, compliance with all applicable federal, state ani local health and safety rules and regulations and that FEMA financial assistance may be used to fund the contract. As such, the contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. 7. Administrative, Contractua!, or Legal Remedies - Unless otherwise provided in thiscontract, all claims, counter-claims, disputes and other matters in question between the localgovernment and the contractor, arising out of or relating to this contract, or the breach of it, will be decided by arbitration, if the parties mutually agree, or in a Florida court of competent jurisdiction. 8. Termination for Cause and for Convenience - This contract may be terminated in whole or inpart in writing by either party in the event of substantial failure Oy tne other party to futfiil its obligations under this contract through no fault of the terminating part)4 provided that no termination may be effected unless the other party is given: (a) Not less than ten (1b) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate; and (b) An opportunity for consultation with the terminating party prior to termination. This contract may be terminated in whole or in part in writing by the local government for its convenience, provided that the other party is afforded the same notiie and consultation opportunity specified in l(a) above. lf termination for default is effected by the local government, an'dquitabl6 adjustment in the price for this contract shall be made, but no amount shall be allowed for anticipatedprofit on unperformed services or other work, and any payment due to the contractor at the time of termination may be adjusted to cover any additional costs to the local government because of the contractor's default. lf termination for convenience is effected by the local government, the equitable adjustment shall include a reasonable profit for services or other work performed for which profit has nof already been included in an invoice. For any termination, the equitable adjustment shall provide for paymenf to the contractor for services rendered and expenses incurred prior to receipt of the notice-of intent to terminate, in addition to termination settlement costs reasonably incurred by the contractor relating to commitments (e.9., suppliers, subcontractors) which had become firm prioi to receipt of the notic6 of intent to terminate. Upon receipt of a termination action under paragraphs (a) or (b) above, the contractor shall prompily discontinue all affected work (unless the notice directs otherwise) and deliver or otheruvise mike available to the local government all data, drawings, reports specifications, summaries and other such information, as may have been accumulated by the contractor in performing this contract, whether completed or in process. 9' Patents and Data - No reports, maps, or other documents produced in whole or in part under this contract shall be the subject of an application for copyright by or on behalf of the contractor. The grantor agency and the grantee shall possess all rights to invention or discovery, as well as rights in data which may arise as a result of the contractor's services. 10. Clean Air Act and Federal Water Pollution Control Act - (1) The contractor agrees to compty with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, is amended, 42 FCP.3 EXHIBITA FEDERAL CONTRACT PROVISIONS U.S C. S 7401 ef seg. (2) The contractor agrees to comply with all applicable stndards, orders orregulations issued pursuant to the Federal Water Pollution Cohtrol Act, as amended, 33 U.S.C. 1,251 etseg. (3) The contractor agrees to report each violation to the County and understands and agrees thatthe County will, in turn, report each violation as required to assure notification to the Federal E-mergencyManagement Agency, and the appropriate Environmental Protection Agency Regional Office. 1+) fnircontractor agrees to include these requirements in each subcontract exceeding-$tOO,OOO financed in whole or in part with Federal assistance provided by FEMA. 11. Suspension and _Debarment (1) This contract is a covered transaction for purposes of 2 C.F.R.pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of ihe contractor, itsprincipals (defined at 2 g-.F.R S 180.995), or its affiliates (defined at z b.f.n. S 18o.9os) are exctuded (defined gt 2 C,F.R S 180-940)or disqualified (defined at 2 C.F.R. S 180.935). (2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpirt C and inust inctude a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by the County. lf it is later determined tnit tne contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Florida Department of Emergency Management, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agl_ees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and2 C.F.R. pt. 3000, sub[art C while this offer is valid and throughout the period of any contract that may arise from this offer. tne bidderor proposer further agrees to include a provision requiring such comi:liance in its lower tier covered transactions." (5) The Contractor's debarment and suspension status will be validated by the County at the System for Award Management at ryrsff.$xrn.fr,q.y and the State of Florida at http:/1drrs.nryflorids.*om/hqqj*e.ss.lppqrationq{s,.tst#purchaq,iaqt ven{.cr jjrfor:m3ti.sn. 12. Reporting - The contractor will provide any information required to comply with the grantor agency requirements and regulations pertaining to reporting. lt is important that the contractor is aware of the reporting requirements of the County, as the Federal or State granting agency may require the contractor to provide certain information, documentation, and other reporting in order io saiisty reporting requirements to the granting agency. 13. Access to Records - (1) The contractor agrees to provide the County, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized repiesentatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. (2) The Contractor agrees topermit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The contractor agrees to provide the FEMA ndniinistrat6r or his authorized representatives' access to construction or other work sites pertaining to the work being completed under the contract." Pursuant to Section 20.055(5), F.S., the contractor will cooperate with the State of Florida's lnspector General in any investigation, audit, inspection, review, or hearing. 14, Energy Efficiency Standards - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservatioh plan issued in compliance with the Energy Policy and Conservation Act. 15. DHS Seal, Logo, and Flags -'The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre- appioval." 16. No Obligation by Federal Government - The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, oi any other party pertaining to any matter resulting from the contract. FCP.4 EXHIBIT A FEDERAL CONTRACT PROVISIONS 17, Program Fraud and False or Fraudulent Statements or Related Acts - The contractoracknowledges that 31 y S C Chap. 38 (Administrative Remedies for False Claims and Statements)applies to the contractor's actions pertaining to this contract.,, 18. Recovered Materials - (1) ln the performance of this contract, the Contractor shail makemaximum use of products containing recovered materials that are EpA designated items unless theproduct cannot be acquired (i) Competitively within a timeframe providing for coripliance with the contractperformance schedule; (ii) Meeting contraci performance requirements; or (iii)At a reasonable price. (2)lnformation about this requirement is available at EPA's Comprehensive Fiocurement Guidelines web :i1",.. http://www.epa.gov/cpq/. The list of EPA-designate items is avaitable at http ://www. eoa. oov/cpo/products. htm. 19,.. . DiscfimiqatorvYendgrs List: ln accordancewith Section 287.1A4, Ftorida Statutes, an entity oraffiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract toprovide any goods or services to a public entity, may not submit a bid on a contract with a public entity forthe construction or repair of a public building or public work, may not submit bids on leases of realproperty to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business *iin any public entity. ?9 lnSpqptof Gengral Coopgqati.on: The Parties agree to compty with Section 20.O5s(5), FtoridaStatutes, for the inspector general to have access to any records, data and other information deemed necessary to carry out his or her duties and incorporate into all subcontracts the obligation to comply withSection 20.055(5), Florida Statutes. FCP-5 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES GRANT CERTIFICATIONS AND ASSURANCES THE FOLLOWNG DOCUMENTS NEED TO BE RETURNED WITH SOLTCIATTON DOCUMENTS Certification Regarding Debarment, Suspension, and Other Responsibil1y Matters - primary CoveredTransactions Certification regarding Lobbying Conflict of lnterest Anticipated DBE, MA/VBE or VETEMN participation Statement Opportunity List for Commodities and Contractual Services and Professional Consultant Services Acknowledgement of Grant Terms and Conditions 1. 2. 3. 4. 5. 6. GCA. 1 EXHIBIT B GMNT CERTIFICATIONS AND ASSURANCES Certification Regard ing COLLIER COUNry Debarment, Suspension, and Other Primary Covered Transactions Responsibility Matters (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: Are, not ,presently debarred, suspended, proposed. for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; Have not within a three-year period preceding this proposal been convicted of or had a civiljudgmentrendered against them for commission of fr-aud oi a'criminal offense in connection with 6Otiining,attempting to.obtain, or performing a public (Federal, State or local) transaction or contract underlpublic transaction; violation of Federal or State antitrust statutes or cohrmission of embezzlement, theft,forgery, bribery, falsification or destruction of records, making false statements, or receiving 'siolei.i property; (c) Are.not presently.indicted.for or otherwise criminally or civilly charged by a governmentalentity (Federal, State or local) with commission of any of the offenses enum'erated'in pa'ragiaph (t)(b) of this c6riincition; and (d) Have not within. a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause'dr default.' (2) Wrere the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation tci this proposal. (a) (b) Name Project Name Title Project Number Firm Tax lD Number DUNS Number Street Address, City, State, Zip Signature GCA-2 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regard ing Lobbyi ng The undersigned (Vendor/ Contractor) certifies, to the best of his or her knowledge and belief, that: (1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of the Legislature, an officer or employee of the judicial branch, or an employee of a State agency in connection with the awarding of any State contract, the making of any State grant, the making of any State loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any State contract, grant, loan, or cooperative agreement. (2) No grantee, nor its persons or affiliates, may employ any person or organization with funds received pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State agency. The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the cost for advertising, including production costs; postage; entertainment; and telephone and telegraph; and association dues. The provisions of this paragraph supplement the provisions of section 11.062, Florida Statutes, which is incorporated by reference into this solicitation, purchase order or contract. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The Vendor/Contractor,certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. ln addition, the Contractor understands and agrees that the provisions of 11.062, Florida Statutes,, apply to this certification and disclosure, if any. Name of Authorized Otficial Title Signature of Vendor/Contractor's Authorized Official Date GCA-3 EXHIBIT B GRANT CERTIFICATIONS AND ASSUMNCES COLLIER COUNTY Conflict of lnterest Certification ii"oranyorgan2ationforwhich|amservingasanofficer, director, trustee, general partner or 6mptoye'e, or any person or organization with.whom I am negotiating or have an arrangement Concerning prospective employment has a financial interest in this matter. Collier CountY Solicitation No, l,,herebycertifythattothebe.st.ofmyknow1e991l"..}|."I-| Name Signature I further certify to the best of my knowledge that this matter will not affect the financial interests of any member of my household. Atso, to the b6st of my linowledge, no member of my household; no relative with whom I have a close relationship; no one with whom ,y tpor.i, parent or dependent child has or seeks employment; and no organization with which I am seeking a 'business ielationship nor which I now serve actively or have served wi[nin the last year are parties or represent a party to the matter' I also acknowledge my responsibility to disclose the acquisition of any financial or personal interest as described above that would be affecied by th'e matter, and to disclose any interest l, or anyone noted above, has in any p"iron or organization that doei become involved in, or is affectid at a later date by, the conduct of this matter' Position Date Privacv Act Statement Tifle lof the Ethics in GovernmentAct of 1978 (5 U.S.C. App), Executive Order 12674 and 5 CFR Parl 2634, Subpart I require the reporting ot tnis information. The primary use oi ine info.ration on this form is for review by officials of The Justice Department to oetermlne compliance witn Jpplicaole federal- conflict of interest laws and regulations Additional disclosures of the information on this report may ue'maoe: (1) to a federal, state or local law enforcement agency if the Justice Department becomes aware of a violation or potentiar viblation of law or regulations; (2) to a court or party in a court or federal administrative proceeding if the governmunt i. , party or in order to comfly with a judge-issued subpoena; (3) to a source when necessary to obtain informaiion rerevant to i conRict of interest inveitigation or decision; (4) to the National Archives and Records Administration or the General Services Administration in records management inspections; (5) to the Office of Management anO auOget during legislative coordination on private relief legislation; and (6) in response to a request for discovery or ror ine-rpp""r",i"u 6f a *itness in a judicial or administrative proceeding, if the information is relevant to the subject matter. This confldential certification will n6t be disclosed to any requesting person unless authorized UVlaw. See,afso the OGEiGOW-2 executive branch-wide Privacy Act system of records. GCA-4 EXHIBIT GRANT CERTIFICATIONS AND ASSURANCES - COI-LIER COUIIW ANTITIPATED DIsAOVANTAGED, MINORiTY, WOMfN OR VETERAN PAflTI(IPATION STATEMENT ,te&r r*il, be veri*ed. un{erifaHr stBtuls yrill rEgurfe *1" pBi}",lf {o erther pr*lde a rer*s€d rtatement or provide sou:te docuil}entatian thst !€lidater a :lrtrrt A. pfrtstr vENsoR/c0ilTBA{IOR INFSRHiATION s rHE rn,|.1E I tloe;0A{.EnrlF:Eo Dl5*8VAlitt6r0, rrltillslTi BX SiOlr!El{ BUtliE!5 8HTEtt?i5El OAEi!,lCE'SISE] OR ltA'tt t sltlAlt DI1AD'{IhTAGE0 SlJSiftE!5 Er fEF'UfifATlOIr FtsCrf/; THE tMALt AU:9INE5' 40MlliiSI*AnOnt? A 5Ec\ilcE DIS.ASLED qE E*Ati7 ,:!TE*ill Y tl BEE? } I,I MBE? Y t.I I&€E? Y N 5DA6A? Y H i5 TflE rrflVl?1 0F Ttils rfl*TftAtT.,- COT,ISTPU€TION ? f N co,'{ 5{J LTAI OliT ? N oftrER7 f Il t3 T-t{rg 5t}E},!195,01t a RRdl5loH Yit f YE5, EEel9lBll !{UlY!BEB S. lt FfitfrllE ttAS S$EqBf{TEA{T0fl OS SUfPIIEB WHO I$ * Ol$ABUAtttTAGEfl fS}l}l0ftlTf;, WSMEI{{1#X'[D, 'SMAIL Br.rs,#E$g fior*(f*H ofi $Eru}ff {II$ASI,ED \ItIEFAT{t gffltsf 15 Ts cofiilfffiTr Tfit5 itExY 5€C]n€il DGE *{/WEE VEYERA'{ SUECONTNACIOR O* gUTPUER NAME TYPf OF WOft( OR SPECIALTY FTHH'IITY COEE {5ee Bcl6Y/) 9UB/sUPPI-IEE 30r.1-AR aMOUtfi PENCf'{T OF TONTEACT 00LtAfts TOIAt5 [. 3r(xloN Tr sE fi]MFttrts BY PRIMI VfNSCIfi/{O}l}RA{TSft r{aME sr SUBlSrrr€R BATE lrTLE OF SUB$IITI€N EMA|L ADO*ESS Of PSTME tSUEMrrTE*l TIIEIitOHE IdUMBf*FNX '{UM8EB ruOrE: ThiJ intdtmatiorl is used to tra(k ard rgport nnticipated OEE cr t EE parliciPati@n it! fBderalh-iutrd€d cofltl3cts ]tE ?ntidPatsd DBE or ht EE amsunt i! {olunran, and tiill nqt bsEom€ pa.t ef the centri<tuai tatmJ. tfiir icrm ffiEl b€ tubfn,fiEd et tirxe oi r::po*se io e soli:it;ton. ;J and ,r'i hsr 3-.eBrded .a countt €6ntrlEt, thr prinre lvill b€ ashed to $pdate th: ,ntotmErtiofl tor the Eraflt rcfllPllenl(€ .iles' €IiHIffiTIT sgE[ EiEEk Jlnerifln EA tliep*fiic Ametitan ItA tgrtivg&JlE t{at kla tub(c*t. Asran ABt€fl(]aT tulEn-Picific Anrerker APA won-l"1inctrit/ vJonrer N'JW Sth€r: not flf er{ Ettl€r grs(ry l}rte(o D. }ETTICI}I TS BE (SMPTTEO gY COLLIER {OUI'ITY fi Ea.8,trTL,!EN't t]Al",1E C$ltlEE LOttTRAf,T I {lFairtf P or POIXf Ctt ce.6r{T PROG RAlt'l,rf, o{ritrF,tcl OATf GCA.5 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES i. 17 l f,i i.it t;,: :iii:| {, irIT ( r: :,"t,i t:,1, I { f ';i ir l,: bro oppofiTulurY Ltsr Fon comMoslrlfs Al{D coflrRAffuAt stRVtcES I' ATID PRStrE55IOI,{AL CONSULTAT'IT SEEVICES Pdr*r Coflt a€tor/9rime Corltdtalt: addrsss and PlHl* l,lumb€r; Pro€urEfi Ent l'+umbet/adveniseff efi t{tHtlb€r The lilt bgtow 'B lntended to b€ B liJtir€ sf firms thrt arE. or ettt*ftptirB to, psciciFate o$ tile Sde<t nurnbered ebfi.e. TtE list must ind.xle the *rm blddirg or quoting as prlme" ,3 \.$ell as luhr dnd lupplie|r3 S,Ettrg for ptrtbiPatbn. Prime ro{ttxto.r a rd coniults{rts ftsst prervide inforrnrtioa ior ruurnbati" l, 1, ard 4; and, shordd provitle any irformrtioa th€? hd'de lor tluilibers 5, 6, 7, and &' Tfti: lorm rnu5t bE submified rehlr thE hd PiEkigs tr. re&relTaxloHumbsl 2. Fi:rm Flarfiel 1. Phofie fiBr*bell 6. Mdrere s. Yenr rirm En*blkhed g^ AnMral Gto$ Btce*Pts [ressthan5rrnillion l_[reraeen 5 r-5 millio{t I leetween 3.t-lo mrlliorl I laet*een S r$15 tflillion l_[more than 5 15 mslbtt "E DEI NOO-OBE 5r&cofttrr(tsr Submns,ult3Bi 1. redefeiTex lottumber 3. rkmName: 3. Phofle F$lrrrber: 8. ,[ddrEss 5. Yi€f tfim Estibliried: B. Ann{el Gross *€asrpts f[lessthan5rrnillion l_[eet*een $ l'5 million I Iaer*een 5 5-lo mtlliBa I leetaeen 5 1(}15 milli€.l l_ldore th*n 5 15 rnillbtr 'E DBT No{l.DSE 5{&(orrtraclsr SubceneuitBat tr" Federal Tar lD!*umber l. Firra l'lamel 1. FhdflE llunlbsrl {" addrEe, 5. Year Firm EnabliJhed 8. AnnrEl Gro55 .*€cspt5 flrecsthan5rmittion l_[oetu,een 5 r'5 stillio.r I lretaaen I +1o mllliori I !eetwmn g 1*15 milli€{l l_[uore than 5 ls mil lbn 'E o6f Ns(FOEE ft6certre{t6t lubenruftrfil 1. Fed:ruI TEr lo tr'lumbsr t. Firm NamE; 3. Phone t{un}bet: 4. addresr 8. Anni.El € ro3s n€cedpts fltottn*Srtittion [_laer*een 5 1'5 nEllictr I lae*r,een I t-lo millitrl I laat*een I1(}15 tn,llioril-l [_luorethan 5 1s rnil{lon 'E DBE Noft-OEE 5r6csntrt{rar 5ub$nsultarrt 5. Year F'Im E teblislred bLA-b EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Acknowledgement of Terms, Conditions and Grant Clauses Flow Down of Terms and Conditions from the Grant Agreement Subcontracts: lf the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be available to the Department for review and approval. The vendor agrees to include in the subcontract that ('1) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law' The recipient shall document in the quarterly report the subcontractor's progress in performing its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat. Certification On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identifled in this solicitation document(s). Vendor/Contractor Name Date Authorized Signature Address Solicitation/Contract # GCA-7 tu Administatrve Servir*s Department Prr&detrl{fl t .qgr{i{:€s frl:is6,r Email : brendabrilhart@colliergov.net Telephone: (239) 252-8446 FAx: (239) 252-6697 ADDENDUM 1 Memorandum Date: From: To: August 4,2017 Brenda Brilhart, Procurement Strategist Interested Bidders Subject: Addendum # I RFP l7-7116 - Disaster Recovery Consulting Services The following clarifications are issued as an addendum identifying the following change (s) for the referenced solicitation: l. Q: Will office space be provided to the selected contractor? Collier County can make "break-out room" space available for up to l0 individuals at the Emergency Operations Center without charge for a period not to exceed 60 days. Will office equipment and support be available? A: Cotlier County can provide wireless internet connectivity, and 5 landline phones in the Emergency Operations Center without charge for a period nol to exceed 60 days. Computers will not be available, Color and Black and white printing, copying and color maps will be charged at the prevaiting rate per copy ofthe County's leased copier equipmenl per page charge - payable net thirty (30) days. 2. Q: Page 35,#ll . How often would the vendor require coordination meetings? A: It is Collier County Emergency Management's desire that the vendor meel in March and July of each year joinlly wilh att consorlium members to review, evaluate and train on current and best practices as il relales to assembly and nuunces of FEMA Proiect llorksheet dala needs, current FEMA policies and concerns, and other topics of interest. A two (2) business day formal is suggested st each visit in March and July whereby a joint half day session could occur for mutual concerns of all consortium members and the remaining 1,5 day would be availablefor esch consorlium member lo hove one on one meetings, 3. Q: Has the Consortium and/or county identified standard positions in order to compare rates with other vendors, i.e., Project Manager, Public Assistance Coordinator, Insurance Specialist, Environmental Engineer, Administrative, etc. If so, please provide. A: Collier County has not identitied standard positions as this is a new effort by the Co unty. 4. Q: Will the selected vendor mobilize to the Collier County EOC during disaster operations to begin planning for recovery operations? A: The County would reserve the right receive a quole and issue a lask order lo deploy before landfall if feasible or immediately following landfall at its disuetion. 5. Q: Willthe selected firm conduct an assessment of existing PA recovery documents, i.e., plans, procedures, guidance? A: If the County chioses to have aJirm review existing recovery documents or intervene in pending qEMA PIA acfivity, inctuding the current Fire Management Assistance Grant the County would request a quotefor such services and issue a purchase order or task orderfor such work. There are ni requirements to have the vendor(s) review current work at the present time without charge, It is assumed that lhe vendor(s) would like to meet with consortium members to discuss in general terms whal recovery business processes are presently in place so afast-start can be initiated at the next emergency event. Such-assessment of the current business processes for the co nsortium would be at no-charge. 6. e: Clarifl what information is sought in the requirement to "describe contacts and rJlationships with your other clientsind interaction with FEMA and state agencies". Page 6, Tab II, bullet seven. A: Collier County and its consortium members expressed concern that a large hurricane evenl would stretch the capabilities of mostlirms if they had multiple awards within the impacted region, thereby detaying services and expertise to Collier County and lhe consortium members, Demonstration that Collier County and the Consortium members would be a high priori$t client is preferred. 7. e: please define "lead project staff'. Is this the primary point of contact or any staff with zupervisory responsibility or some other standard? Page 6, Tab III, bullet two? A: Colier Counfy and *i Consortium members as individual governmental units wguld be tasking and paying individually for services, Each governmental unit could assign a supervisory level staff liaison lo address each proiect worksheet or related effort' 8. Has the Selection Committee been identified? Yes If so, does it include members of the "Consortium"? Yes If so, which ones? A: Currently, the members severing are from the City of Marco, Naples Airport Authority, Collier Mosquito Control District and Collier County Public Schools, g. Q: Will a designated Selection Commiffee member contact proposer's references? A: Typically our Procurement Services staff will contact references. 11. Q: What is the county's definition of a "large disaster"? Page 5, Tab II, bullet four. ): n is our general eiperience that we sustsin substontial residential and commercial structural damage aniexperience a slorm surge greater than 7ft or winds at or near Category 3' Is the..Consortium" a formal quasi-governmental entity with an independent board as defined by Florida Statues, Section 1 63.0 I or it it an informal intralocal agreement? tf it j1 a formal agreement could you provide a copy of the agreement filed with the County Clerk's office? Page 4, "Brief Description of Purchase" A: It is an informal agreement, and requires each individual agency/municipolity to negotiate and execule contracls with the awardedfirms. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. 10. EXHIBIT C - CONSULTANT'S PROPOSAL (Also attached hereto following this page) *17-7116 & Disaster Recovery Consulting !eM99s Aptim Environmcntal & lnfrastructure' lnc'fl) Page l3 ofl3 Exhibit C - Consultant's ProPosal Collier County, Florida ffiaxmsttrr ffieec w r;YY Afimsu lt tnry Sx{:wt,t&s RFP 17 -7116 August 2017 u#- 0i]{.0,i?0llltu Collier County, Florida Disaster Recovery Consulting Services Table of Contents Tab l: Cover Letter / Management Summary.. """"' 1 Tab 1l: Firms Qualifications........ """""" 3 ll,1 History, Capability and Business Ability """" 3 ll,2 Disaster Recovery and FEMA Reimbursement Qualifications,...,....... ....."....."....'.'....5 ll.3 Government Agencies the APTIM Team has Provided Disaster Recovery FEMA Reimbursement and FHWA Services to since 20L2..".....'.. """"""""""""" 8 ll.4 FEMA Reimbursement in Large FEMA Declared Disasters' """""""""" 9 ll.5 FEMA and State Appeals & Audit Experience """"""""' 1'0 il.6 Relationships with Other Clients and lnteraction with FEMA/State Agencies'..."....""""""""""' 11 Tab lll: Speciatized Expertise of Team Members.... """""""""" 12 lll.1 personnel Assigned to Provide Disaster Recovery Reimbursement Services """""'12 lll,2 Select Additional Supporting Personnel """"""""""""' 16 lll.3 APTIM's Commitment to Florida, Our Personnel and County Project Needs """"" """"""""""'77 Tab lV: Technical Approach.... """"""' 19 lV,1 Approach to Proposed Scope of Services.'. """""""""" 19 Tab V: Cost of Services to the County........ """"""' 29 V,l Hourly Rates.........., """"""""'29 V.2ExperienceEffectivelyManagingFEMA-Re|mbursableCosts"""""' """"""""""""30 Tab Vl: References """""' 33 Tab Vll: Acceptance of Conditions................. """"' 37 Tab Vlll: Required Form Submittals............ """""" 38 A Aotim Environmental & lnfrastructure, lnc. RFP 17-7116 7t ::::l*r::::;of data contained on this sheet is subject to the restriction on the title pase of this proposal' r k;s,*{ i, *..f*i. j M l3Jfll/f Collier County, Florida Disaster Recovery Consulting Services Tab l: Cover Letter / Management Summary AAPTIM August 16,2077 Edward F. CoYman, Jr' Director, Procurement Services Collier County Board of County Commissioners 3327 Tamiami Trail East Naples, Florida 34112 Subject: Request for Proposal Number L7-7LLifor Disaster Recovery consulting Services Dear Mr, CoYman: Aptim Environmental & lnfrastructure, lnc. (APTIM) has developed creative construction and program management solutions for communities across the country for many years. APTIM and its affiliates have been on the forefront of emergency manaSement innovations - helping communities plan for, respond to' recover from and mitigate against disasters for decades' Along with our team of sub-consultants, lnnovative Emergency Management (lEM) and Florida Disaster Consultants (FDC), the APTIM Team is eagerto provide knowledge- and experience-based disaster recovery consulting services in response to any past, present or future events affecting the Collier County Board of County Commissioners. The ApTIM Team also recognizes that services may be requested through this solicitation for any included Collier County consortium members (collectively the county) - the collier county Sheriff's office, collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority and City of Marco lsland' Our philosophy for providing successful disaster recovery consulting services is comprised of supplying quality personnel and customizable software; reducing operational lag through effective utilization of key infrastructure' project formulation, grant manaBement, appeals and insurance recovery experience; transferring knowledge through effective traininB and by continuously pushing each recovery operation toward timely completion through our tested project management procedures' Our philosophy ensures proiect success' ln relation to the county,s requirements, the APTIM Team possesses decades of quality experience providing services requested by the county, including public adjusting, technical, administrative and training support' damage assessments, disaster recovery cost estimati;g, re tuR force account and small and large project document ,rrarbly, federal procurement requirements review and much' much more' ,e titre pase ",,^[?il"1ll' Collier CountY, Florida Disaster Recovery Consulting Services Beyond the County's specific requirements, and as displayed throughout our submission, the APTIM Team offers the County: - Extensive FEMA Public Assistance (PA) & lnfrastructure Project Experience - We are recovery leaders with decades of PA expertise and eligibility experience with infrastructure projects at both the subgrantee and grantee levels, including hundreds of road and bridge repair/replacement projects and many coastal and beach renourishment projects. Th* &ftTlM Ye*nt is nearby artd ready trt mabiliz,* *s rt**d*d t* pravid* th* crsunty *ttith guality cansultifig servic*s up$fi n#tict ta praceed. - Direct Administrative Cost (DAC) and Proiect Management Cost Reimbursement Expertise - The APTIM Team is comprised of experts in documenting project development, grant management and project management activities necessary for optimal reimbursement from FEMA. This strbstantiatty aflsets the *s? a! *ur s*rviws ttt'td $e#{e$ stra*g wulut far a$t support ta the {$unty" - Trusted Advisors with a substantial footprint in the State of Florida - Our team members bring decades of experience providing strategic policy advisory services to this project. We are confident in our ability to assist the County in achieving the best outcomes for any recovery effort - past, present or future, &ffW **s I *ffke t*t*tia*s in {!*ridq snd sver 14$ ,t#ff fh/ough*ut ths S?ote * lhis tw*sns we $re prrprsrt# far * r**bilimt!*tt *f *ny sizt t# S{utlt {larida. - professionat Collaboration with All Stakeholders - By working collaboratively with internal and external stakeholders, our objective is to avoid delays, maximize eligible funding and avoid appeals' ln addition, our staff have years of prior experience working directly with the Florida Department of Emergency Management (FDEM) and FEMA. This key *xp*rie*r* will prave i*v*!u*lsl* t# th€ d*{nty'5 {{!t#'.tery' - Exceptional Project Management Skills & Software - APTIM will leverage its internal project management systems, in addition to providing the County with multiple customizable, interactive database application options. These applications have proven valuable in recovery operations across the nation. - A Cadre of Nationwide Subject Matter Experts - ln addition to our key staff, we have a cadre of additional subject matter experts across the US - available for remote consultation or deployment to the project within days as needed. {}ur radr* pr*viausly sul3/}*{t{:tl rlt#v*ry {w el*s€lts af dis*rters i* ne*rly *wry rab at the lot:al, st*t* rtnd f*d*rs! l*vtl * i*tluttit'tg FNW& snd F**T' We hope you find that our attention to detail is evident throughout our proposal - the same attention to detail echoed throughout our work product. We look forward to working with the County to negotiate mutually acceptable terms and conditions upon award of a contract. lf you should have any questions, please contact Walter Kipp Nelson, JD, Director of APTIM Disaster Management Se rvic es, at ( 985 ) 5 07-20 1 1 o r K : p p. 1'.1 e l.sp ii d * ii-I i#,"q ?"f-r. Tyson Hackenberg Vice President Aptim Environmental & lnfrastructure, lnc. Aptim Environmental & lnfrastructure, lnc.RFP 17-7116 t:::::1,:.'::::::lo".containedonthissheetissubjecttotherestrictiononthetitlepaseofthisproposal r::il11Yi::16 1l[:i.. l$p.,ffi ttitLtlN;:a +:::l:!.//:1i= Collier CountY, Florida Disaster Recovery Consulting Services Tab ll: Firms Qualifications APTIM f"{irtory, Capakllity and Business Ability h talr"tiftfi is a leading global provider of comprehensive and integrated maintenance; environmental engineering and remediation; infrastructure engineering, procurement and construction; program and construction managemenu and disaster response and recovery services for public- and private-sector clients. APTIM differentiates itself through a steadfast commitment to our customers, safety and operational excellence' ApTIM has played a role in the recovery of most major federally declared natural disasters since 1992 - including the Northridge Earthquake, Joplin Gustav, lke, lsaac, Sandy, Matthew and, most recently, severe winter stormsTornado, Hurricanes Katrina, Rita, and flooding in California. *WTZ{* fua* &ytt} t*{*lmu{,s w*rk1*6 a*xzgsi** sur clienls ta succtsstully id**tity, €<trr*ulat* a** m',e**g* *awr $L7 lei\ti{}* in *t:\t* zzn* N*deral ttmds allumt*d l* disaste16 i* Ike p**t five y**r*. With approximately 10,000 skilled and experienced employees deployed across hundreds of offices globally, including more than 140 in Florida, APTIM is a trusted partner in delivering creative and customized solutions to meet the needs and challenges of our customers' projects' Relevant to our unique understanding of Collier County, APTIM also provides a wide range of coastal and environmental servlces. Some of these additional service areas include coastal hazards, flood and resiliency studies, beach and dune restoration, barrier island and marsh restoration, coastal structures, other marine infrastructure, dredging, coastal and inlet management plans, navigation studies and deep draft channel design, numerical simulations and metocean studies. APTIM's in dePth understanding of both the infrastructure as well as its associated recovery administration is paramount to our comprehensive aPProach in providing effective and valuable disaster recovery consulting services to the County. "i Of{rc*s ln Floridr I APTIM @roc A Aptim Environmental & lnfrastructure, lnc. RFP 17-7116 7t^ ,1" :'ol:. ::r:: of data contained on this sheet is subject to the restriction on the title pase of this proposal' GrEM. IEM is the largest woman-owned homeland security and emergency management firm in the United States, providing a full range of FEMA- and CDBG-related disaster recovery services - from planning and emergency response to long-term recovery for all major federal funding streams, For more than the 30 years, IEM has supported federal, state and local government, as well as private sector and international clients. IEM possesses experience in all 50 states, three territories and many major urban areas across the country' lflM has va*t experien ca $upportin|B rnajor F$MA P& FSMA I'IMGP and t"lus csBG-rft rettrverY p{a&{e*t* - including extensive FEMA pA experLnce with Stafford Act Section 428 funding. IEM currently provides proiect support-for over 55 billion in FEMA PA and HMGP funding for Hurricane Sandy funds for the state of New york. Additionally, IEM worked with stakeholders in Louisiana to develop a s1.4B HMGP grant to fund recovery from Hurricanes Katrina and Rita. This grant utilized global match to leverage both FEMA and HUD CDBG-DR funding to maximize recovery dollars' As a sub-consultant, IEM will provide as-needed expert and responsive support to the County' Drawing on its extensive in-house resources and vast consulting network of experienced disaster professionals, IEM has directly supported more than 300 state and local jurisdictions and agencies providing program management for complex projects involving major threats such as hurricanes, chemical weapons, earthquake/tsunamis and biological weapons, among others. Collier CountY, Florida Disaster Recovery Consulting Services Florlda ilisaster consulting {rDC} is a full-service disaster management firm specializing in emergency management planning, response, recovery and mitigation programs for all types of catastrophic events' FDC primarily focuses on assisting state and local government agencies with navigating the many federal public, individual and mitigation grant programs' As a sub- consultant to APTIM, FDC will provide as-needed expert and responsive support to the County, customizing its services to satisfy all project requirements. f*t**fiie{fl6*sultant *on Anderlan worked 3S years as * Flori{ti} 5t;}te *#i(ial admi*i*terlng ffMA and {*'w14disest4]r prr}graf*$ for nver ?1 {ed*r;*lly dectar*d ev*nts prior t* craating the *ornpany' Based in Lakeland, Florida, FDC includes emergency management leaders with significant experience in the public sector. Many of FDCs staff have served in leadership and technical roles in prior employment with the Florida Department of Transportation, Florida Division of Emergency Management and Federal Emergency Management Agency. This extensive state and local emergency management experience allows FDC to recOgnize your needs and provide comprehensive pre-disaster planning and post disaster response and recovery services. A Aotim Environmental & lnfrastructure, lnc. RFP !7-7716 ?t :!:::::t ::::: or data contained on this sheet is subject to the restriction on the title pase of this proposal' @ \BtsqdotE- ooqooaq E oc cocoE 'C E oE o EoE .9 ooc cc EEEtoo:c!6 6c.EU -ooa6E:.EO::3E; OoJi-:n>; -, in! l:EEi: qo !<=ii AJ oi.vB =B BStu '= aJ! EE{(J b.s?oq, .Sst!o PRtE'str trvr -'EoiAoi U aJ 9JlJ='; '> fs,Edb>BqJ !sEEiEB9 '|S t40iOEEEp!ESrOqr 0JE Es S$FC:BUtll9otstr-trFho-ssbs>B ES AJ.etra.t .cqord E.SoE!Y Qtq>oitE BI€:ct Ba'PE>s Ee<.s SE €aE Yts' Ea,a E*E AEEe i =.E E E.jx! .E eE€ EEn* : Eat .9 EvE .Irg *EsUEc e € U gEg:EE € *E E gE 35; E EE * E .g.E --.o<eE.=O $AgEEEAEE E3:EEE= E;EE;EEEEEEP gSEEEgEE=E AasrEE€E: EEEEg[EgEE oero ,)oac o=(JG oo =uo>ub ot q 6.9o H g B s !EEe E EEE EEEEIE EE€E3EBEE ggE EcEnEf,a s=L5 EEE E; E EEc,+E-EE EE E$ EiE TE Collier County, Florida Disaster Recovery Consulting Services !i.? ilisaster Reeov# rV erl* Pgl\l!& &e inr"rburseffient Sualiflcati*ns The ApTIM Team ls comprised of APTIM as prime consultant and IEM and FDC as sub-consultants. LeveraSing each firm,s unique experience and relevance to the RFP requirements, the APTIM Team will collectively deliver the highest quality recovery services to the County. Each firm has different strengths, though collectively we form a uniquely well-qualified team to meet all requirements of the County's RFP for Disaster Recovery Consulting Services. f EMA Reimbursement Services The APTIM Team has extensive experience managing disaster recovery programs and the FEMA reimbursement process for both grantees and subgrantees. Our team has delivered comprehensive emergency management and disaster recovery services for over 30 Years' Currently, APTIM provides technical assistance in the administration and delivery of the FEMA Public Assistance (PA) program for the Louisiana Governor's Office of Homeland Security and Emergency Preparedness, ln this role, we act as zealous advocates for over 1,500 subgrantees of all types, including local governments, parishes (counties), State agencies, private non-profits (PNPs) and various special districts, among other entities. This role provides us with first-hand exposure to one of the biggest disaster recovery "laboratories" in existence' We support 14 federally declared disasters or emergencies and over 30,000 individual projects spanning all categories from various types of debris and emergency protective measures to permanent infrastructure repai r and restoration. t.i,h*T rli?\4 A APlIM frf GlEm F|4wi,, {{.: fllA v:s*1 ln addition to this project, we have successfully completed thousands of design and execution projects that give us unique insights into the perspectives of designers, construction managers, administrators, owners and contractors. The synthesis of this knowledge and these perspectives uniquely qualifies us for managing and maximizing any future recovery in collier county. The APTIM Team's robust team of policy experts, PA program experts and infrastructure SMEs can effectively respond to nearly any disaster need' Expertise in Debris Reimbursement and Monitoring The ApTIM Team has performed some of the most diverse and technically demanding debris monitoring services reimbursed by FEMA. Our team has performed extensive work not only in traditional vegetative and "C&D" debris, but has advised, managed and/or monitored other types of debris, including marine vessel retrieval, marine-based debris and silt/sand impairing navigable waterway. we have done extensive analysis work of coastal land loss, debris impairment to waterway, ,nd n"* technologies to monitor and manage various forms of debris' Our extensive knowledge of both technology and recent FEMA eligibility determination allow us to reliably use precedent and strategy to maximize reimbursements and provide guidance to collier county debris operations' Experience with FDOT and FHWA for Road Reimbursement The ApTIM Team includes former FDOT personnel with extensive experience in FDOT procedures and FDOT FHWA- ER program management protocols. ln addition, we have done extensive work on interpretation of new program guidanie clarifyinj, refining and interpreting the relationship between FHWA-ER and the FEMA PA program' iimilarly, we have dealt wiih FEMA's "oFA" or "other federal agency" rule for different types of infrastructure, Aptim Environmental & lnfrastructure, lnc' RFP 77'7776 Use or disclosure of data contained on this sheet is subject to the restriction on the title paSe of this proposal' ,:i :..)! ::tii I t.j - tia)',: ::1 : j.:l Collier CountY, Florida Disaster Recovery ConsultinB SerVices which may have had previous federal funding, with Sreat success' As part of its extensive experience, the APTIM Team has provided direct grants management consulting services to FHWA across many different grant programs. Collier County can rely on this experience and bench of program staff to deliver an effective recovery program for any event affecting its infrastructure' Experience with Disaster Recovery in Florida The APTIM Team has been providing emergency management and disaster recovery expertise for natural and man-made disasters for over 20 years. Our unique Florida experience, combined with a deep national bench and extensive experience across programs and functions, ensures our ability to succeed for collier County' ln addition' our large array of office, ,ni.tr"tt in Florida and the Southeast United States allows us to deploy assets to effectively respond to any footprint or scale of disaster. We are not reliant on any one office to respond to collier County's needs. RFP 17-7116 Ai::li,r,.#:i::ilH:J::lli;,n..,issubjecttotherestrictiononthetitrepageof thisproposar. # Experienced Personnel ll.3 $avernment &genci*s the AFTIM Yeant has Provided ?HMh Reimhursement and IHI,&IA Services ta sirce 3*12 Prime AgencY Service Dates 08/20tG - PresentA Louisiana Governo/s Office of Homeland Security ?W and Emergency Preparedness (GOHSEP) OB/ZOtt - Ogl2O!4 l4itt- APTIM 7500 Moin Street, Boton Rouge, U 70802 O'Brien's subcontractorl New York State Department of Homeland Securlty and Emergency Services (DHSES) 1220 Woshington Avenue, Albony, NY 12226 New York City Housing Authority (NYCHA) 250 Broodwoy, New York, NY 10007 Port Authority of New York and New Jersey (PANYNJ) 4 World Trode Center,750 Greenwich Street, New York, NY 10006 Merced County, California 3500 N Apron Ave, Atwater, A 9$01 Louisiana Department of Natural Resources - Coastal Protection and Restoration Authority 750 Terroce Avenue, Boton Rouge, U 70802 Cumberland County, North Carolina 777 Dick Street, Foyetteville, NC 28j01 Fayetteville Public Works Commission (PWC), North Carolina 955 AH Wilmington Rood, Foyetteville, NC 28j01 02/2Ot3 - Present 03/2014 - Present 08/2075 - Present 05l20t7 - Present 09lzOtL - Present tL/20t6 - Present tLl2OI6 - Present 08l2OL6 - Present May 2016 - Present May 2016 - Present A Aptim Environmental & lnfrastructure, Inc. RFP 17-7116 7t ur.::::.":r::of datacontainedonthissheetissubjecttotherestrictiononthetitlepaseof thisproposal. (?tml A APTIM A APTIM A APTIM ftrm Gtrna Grcffi ?rn i:i,?#!,x!l ;!,iii,' * n " n*, rx z 7 4 I 8 ln',:ii'ii,iil:! ;i::::';::,",, u 7 1 oo 6 ?n Y ;: ;;"; } :;;::;,'i,i)liii, o,, 0,, Collier County, Florida Disaster Recovery Consulting Services Sisast*r Keccv*ry Client Contact John Gonzales Section Chief, Technical Services (22s1 s73-0473 Richard Lord Chief of Mitigation Programs (stg],292-2370 Michele Moore Acting Director of Disaster Recovery (212) 306-8s63 Joseph Simenic Program Director (212) 43s-40s1 Mark iowart Director, Administrative Services (20s) 38s-7612 Sam Martin Executive Management Officer (22s1 342-902s Tracy Jackson Assistant County Manager (910) 323-6117 lsaac Copeland Risk Manager and Director of Procurement and Legal Services (910) 323-4116 Joan Andel Director of Finance 1979) s32-249L Butch Ford Parish Engineer (318) 96s-2329 Patrick Jackson Parish Attorney (318) 7s2-333s EI' 3 E E; .? *s tiE. T ; H-- EE €* E EEf; E ; i; :E EE,; EEI i 3 I; E; #E:g;; trtEHE*u=;t?EEEsEE EEBE;E$IIE Ei EEEEHE€ IHEEsifiEE; tE EqHtsEi 5 gggEtg5gE rE E;st EE s i t: aE +gEifu E ;giEE EiEi Ei p8 -94LO /c U; !Cao =(jlo>ub od o i5 @ \3NOdo Ld o oo6o a !4 oc trocoF .C o 0s o o5' f .9 ooE Li .9c< -icgo5- UO b6 6c cv -6oaE t: o i:9piE3rl ool.r'rH- toa.l <) a:. .( f..ID E:GO9E.FE =6I> g a.) 6 ! AJ E) B o OJI oa- OJ o.)o {n 0J {sBl rtlE*t! fto wif\x aJ YO{\} u L,i \ r*1 r: *B#q dBrtr"r .stt* B H"Pffa-q.s OJ c r0l qtJx LOJ r/i P I# 0r .MaJ \*G ?... tr G .0J m>lJl l-{l- O. {rr- aJ--S No an +oN (,co9:>'trEiE o -Pb E6->tx (,c ES.(!rg .9 .E =iEIY Collier County, Florida Disaster Recovery Consulting Services 11.5 fEMA and $tate Appea!s & Audit (xperience Appeal Experience Since representing the GOHSEP Appeals team beginning in August 2016, APTIM has two full time appeals specialists responsible for the resolution ofover 50 active appeals for more than 40 subgrantees in the state of Louisiana. Our Appeals Specialists continually follow up with subgrantees with requests for information in order to advance appeals within programmatic deadlines. Our specialists have years of experience working with subgrantees to ensure that subgrantee appeals are compelling and have the highest likelihood for a possible overturned decision on the subgrantee's behalf. Unfortunately, appeals can frequently stall for many months at the FEMA level. lnitial appeals typically have an initial evaluation completed within 1-2 months, depending on backlog for the grantee. Upon response from FEMA, our Specialists work with subgrantees to evaluate whether they would like to submit a second appeal. Beyond ApTIM's appeals specialists at GOHSEP, Lynn Wiltz (an APTIM Project Manager) has years of subgrantee appeal analysis and submission experience, Lynn was responsible for writing and coordinating over SgOOVt in successful FEMA appeals and arbitrations cases associated with Hurricanes Katrina, Rita and Gustav in Louisiana. Audit Experience Anne Compson helped respond to DHS-OlG audit findings at both Tulane and Dillard Universities in Louisiana' Findings were related to disallowed funding due to scope ineligibility, improper procurement, duplication of benefit and unreasonable costs. All findings were resultant of work performed prior to Anne's involvement with the project and were typical to the types of findings in response to DHS-OIG audits following Hurricane Katrina. The audits lasted approximately 2 years. DHS-OlG initially requested a de-obligation of approximately S190 million, but with Anne's research and analysis of regulation, law and policy, only S20 million of that amount was ultimately de-obligated. Kipp Nelson helped GOHSEP formulate a strategy for responding to all subgrantee DHS-OlG audits in Louisiana. Kipp was responsible for participating in the coordination, analysis and response to hundreds of DHS-OlG audits with findings covering ineligible scope, obtain and maintain insurance requirements, duplication of benefits, program eligibility, and procurement, among others. Thanks in large part to Kipp's contributions, the average audit de-obligation rate is less than 2% of the initial finding for all subgrantee audits in Louisiana. Lynn has extensive audit and appeals experience. . Lynn coordinated all state-level subgrantee audits on behalf of GOHSEP during the initial recovery from Hurricanes Katrina and Rita. These audits tested subgrantees in Louisiana for their capacity for program compliance across all technical areas and federal/state grant management requirements. . Lynn performed DHS-OIG audit analysis and response at the City of New Orleans related to improper , procurement. Lynn researched and utilized policy and regulation to defend the City. The audit ultimately resulted in no findings. . Lynn is actively engaged in a DHS-OIG capacity audit for NYCHA, This audit began in May 2016 and is nearly complete, Preliminary coordination with DHS-OIG identifies that due to Lynn's attentiveness to OIG's concerns and adjustments in procedures, there will be no official findings in DHS-OlG's final report' A Aptim Environmental & lnfrastructure, lnc. RFP 17-7116 /t rr"::Or.:r.ri:of datacontainedonthissheetissub,iecttotherestrictiononthetitlepageof thisproposal. Collier County, Florida Disaster Recovery Consulting Services ll.S KelatiCInships with #th*r e lier:ts afid lnt€rfretien $r*h ffiMAl$tate &gencies The APTIM Team takes pride in its strong personal relationships with local, state and federal entities throughout the United States. Most relevant to this project, we have provided some introductions to our vast relationships below. These relationships will serve as an excellent resource in the event of problems with recovery. Frequently, prior events and current or prior processes/procedures are the best indicator for possible future recovery or funding issues. Our relationships will benefit the County by allowing us reach back to other states and FEMA regions in case of formulation or funding issues. In Florida APTIM and FDC staff have previously served in leadership and technical support roles in prior employment with the Florida Department of Transportation (FDOT) for FHWA-ER funding, Florida Division of Emergency Management (FDEM), most County officials as well as FEMA key personnel. Our team members' strong relationships with state and local personnel throughout and affecting Florida will provide a substantial coordination benefit for Collier County, aiding in quickly identifying key stakeholders as well as avoiding roadblocks and increasing the speed of recovery funding. Some of our specific relationships include: Kipp Nelson, Ron Anderson, Thomas Pierro and William Owens. Each have maintained strong relationships with a wide array of recovery stakeholders throughout Florida, including FDOT, FHWA-ER, USACE, Collier County and FDEM. ln New York and New Jersey ln New York and New Jersey, APTIM and IEM have e)Gensive relationships with many government entities including PANYNJ, the Governor's Office of Storm Recovery (GOSR), New Jersey State Police Emergency Management, NYCHA, DHSES, FEMA, NY Office of Management and Budget and FTA among many others. Some of our specific relationships include: Kipp Nelson and Jeffrey Abraham. Each have maintained strong relationships with a wide array of recovery stakeholders in the New York and New Jersey area, including FTA, State, New York City and local officials. ln California ln California, APTIM has developed strong working relationships with the grantee (California Office of Emergency Services - CaIOES), Merced County departments, FEMA, California Department of Transportation (CalTrans) for FHWA coordination among many others. Elsewhere Nationwide APTIM personnel attend a wide range of national conferences across the country to ensure knowledge of current recovery trends as well as to maintain strong relationships with key recovery stakeholders and leaders at the national level, including FEMA, NFIP and USACE. !^ t: tv#t rp{}] t'11,: i,n )* APTIM # tltrm rilwe i"J5A{il A Aptim Environmental & lnfrastructure, lnc. RFP 17-7116 7t ,rill::. ttrtt of data contained on this sheet is subiect to the restriction on the title page of this proposal. r^o <f d3 9(n : N,Or roS i @! sfs : Io'Nddr : od fta 'r{ om o Cd fr1N 3rn d)N m oH (o I -,3 N E.goz LO D@cC o=(JA LCoo =Uo>ub o od @ o.9o oN @ HG\3NOdo tq E o ouoog la oE co CoE 'tr o ac o oE: ,9 ooE d .!!CE EE f*UOac!6 6cE8-ooaE 6vtso:r:gE" OO:ri >;r, Li ! ::;c\j', <=i:i .( m fr,m i+!i dd tt' u "ubt-*,(l} NSs$SffiE o'"{ a--6*C. J4\!UtrM":vt rjbfe-o$:tr$ebLr6(u&.e N! Ltr#86HEqqrl.rl[Fisr EBbgsg';F v\st*'trLs-a.H.stXeul#c.'rc, #^ Eo "# Ei 6grL=(o q 93.U T H*o n d*cl-#*rsttt tr .UE*A'E UWLYo- 6.x .Ctr{gr(rg ri SS Hd yt Fl oN Fl d oN ros (oNNdFl C 14 rL c c E.EEI E8.FE E cgc=o E-gEgEE;EE;E;iI Collier County, Florida Disaster Recovery Consulting Services Core Personnel Snapshots ln lieu of futt resumes for core personnel, brief biogrophies ond highlighted key experience ore provided below. Over the past eleven years, Mr. Kipp Nelson has provided technical expertise to recovery stakeholders at all programmatic levels across the country, including subgrantees such as the New York City Housing Authority (NYCHA), grantees such as the Louisiana Governor's Office of Homeland Security and Emergency Preparedness (GOHSEP) as well as FEMA directly. Kipp possesses subject matter expertise in nearly every technical area of the FEMA Public Assistance program, including but not limited to project mana8ement and direct administrative cost reimbursement, cost estimation and analysis, scope development, procurement, debris monitoring, audit response and appeals' Kipp possesses a unique blend of disaster recovery expertise, legal background and traditional project management expertise. He previously lead the Project Management Technical Team at GOHSEP, providing technical assistance for grantee and subgrantee DHS-OIG audit responses, grants management troubleshooting as well as training material development and delivery. Mr. Nelson has also worked alongside GOHSEP to design and implement process solutions, review and contribute to draft regulation and policy, assist in preparation of State Education policy and evaluate risk management strategies, Mr. Nelson helped to design and implement many of the current tools, processes and procedures used to manage Louisiana's multiple disaster recovery operations. Mr. Nelson worked as part of a team that developed a recovery solution for NYCHA's Hurricane Sandy recovery that ultimately increased its PA funding from $300 million to more than 53.2 billion through key knowledge and understanding of the Stafford Act Section 428 Public Assistance Alternative Procedures (PAAP) for Permanent Work pilot program, [ducation Mr. Jeffrey Abraham will serve as the primary point of contact for the County. Mr. Abraham is currently serving as the APTIM Project Manager for Merced County, CA. Upon notice, Mr. Abraham will be available full time for Collier County. Jeffrey has experience as a FEMA Project Specialist, a construction manager, a management consultant and as an APTIM Project Manager. Mr. Abraham is able to provide guidance on policy and program-related issues, perform damage assessments and site inspections, formulate and develop PWs, coordinate with recovery stakeholders and coordinate within complex multi-party recovery operations. Jeffrey helped to initiate, plan and stand up a compliance unit for the New York City Office of Management and Budget while supporting the response to Sandy. This unit was responsible for monitoring projects throughout their lifecycle to ensure adherence to all levels of regulation, Jeffrey has many years of prior construction oversight experience, managing activities from conceptual development through final construction and inspection. He also possesses FHWA and DOT experience in the states of New York, New Jersey and California and understands the implications of FHWA-ER funds in lieu of FEMA PA funding in response and recovery from disasters. A Aptim Environmental & lnfrastructure, lnc. RFP 17-7116 /t ,t::r' O'rr::,rr: of data contained on thls sheet is subject to the restriction on the title pa8e of this proposal. . Juris Doctor & Graduate Degree, Civil Law, Louisiana State University, 201"1 . Master of Business Administration, Business, Louisiana State University, 2010 . Bachelor of Science, Construction Management, Louisiana State University, 2001 5elect Experience Highlights . Director, APTIM Disaster Management Services, 71./14 - Present . FEMA 428 Alternate Procedures . MBA, Business, 2010, College of Saint Rose, Albany, NY . BA, Economics, 2008, State University at Albany, Albany, NY . AAS, Criminal Justice, 2004, Hudson Valley Community College, TroY, NY Select Experience Highlights . FHWA experience in three states . ConstructionManagement 13 Collier County, Florida Disaster Recovery Consulting Services [ducation Anne Compson, J.D., is the IEM Manager of FEMA Public Assistance Programs. ln that role, she provides oversight and quality control for all IEM recovery projects involving funding under the FEMA Public Assistance Program. Since joining IEM in August 2016, Ms. Compson has provided project management and direction for the IEM participation in the Louisiana GOHSEP PA and HM Technical Assistance Contract, and two projects in North Carolina following Hurricane Matthew' Ms. Compson has also provided problem resolution and appeal and audit review, analysis and response on behalf ofthe GOHSEP recovery and legal groups, Ms. Compson's experience with recovery program management and Public Assistance Program consulting began in the City of New Orleans following Hurricanes Katrina and Rita, where her project management was commended by FEMA as aiding in the disaster recovery process' Since Hurricane Katrina, Ms. Compson has supported Public Assistance grantees and subgrantees throughout FEMA Regions 6 and 4, She drafted a second appeal of denial of a request by the City of Biloxi to relocate damaged water and wastewater infrastructure from a Mississippi state-maintained highway right-of-way in an area vulnerable to future flooding which resulted in an increase in 520 million in PA funding. ln 2014, she led a team of disaster recovery staff in support of Santa Rosa County following DR-4177 declaration for severe storms and straight-line winds where she supported the County's participation in the Sandy Recovery lmprovement Act, Section 428 Public Assistance Alternative Procedures Pilot for debris removal operations. Education . J. D., Environmental Law, Washington and Lee University School of Law, 1990 . B. A., English Language and Literature, University of Virginia, 1987 5elect Experience Highlights Manager of FEMA PA Programs, lEM, 2016 - Present Formulated over 5140 million in PWs for New Orleans Regional Transit Authority Represented more than 10 subgrantees Gary Viola has over 3l years of Project Management experience on large- scale construction projects, Gary's disaster recovery experience includes serving in the roles of FEMA Project Officer, Public Assistance Coordinator and State Public Assistance Coordinator in response and recovery efforts for Louisiana disasters. Mr. Viola has performed Preliminary Damage Assessments, Kick-off meetings and exit briefings' Gary has performed damage assessments, kickoff meetings, exist briefings, 406 HM proposals and developed cost estimates for multiple declared disasters over the past 20 years. Mr. Viola has worked with subgrantees to gather required information used in the preparation of over 500 Project Worksheets across all PW categories. Gary has experience with the review and determination of eligibility for Section 406 and 404 Hazard Mitigation programs as well as public adjusting, FHWA and USACE coordination and experience. West Virginia Professional Engineer No. 9479 Georgia Licensed Utility Manager No. UM101972 . MBA, Marshall University, Huntington, WV . BSEM, West Virginia UniversitY, Morgantown, WV Select Experience Highlights Public adjusting in multiple states Extensive construction oversight experience Licensed Professional Engineer FEMA Project Officer, 2006-09 Aptim Environmental & lnfrastructure, lnc.RFP 17-7776 t r::::o:.,:,:r::::o""containedonthissheetissubjecttotherestrictiononthetitlepageofthisproposal. Mr. Anderson possesses over 28 years of experience in emergency management, transportation and infrastructure services. He obtained extensive experience in the fields of construction, maintenance, traffic operations and emergency management activities while working for the Florida Department of Transportation (FDOT), District Seven' Collier CountY, Florida Disaster Recovery Consulting Services Select Experience Highlights . Senior Consultant, Florida Disaster Consulting (FDC), 2008 - Present . Emergency Coordination Office / lncident Commander, FDOT, 1995 - 2008 ln 1994, as the first appointed FDOT District Emergency Manager, Mr. ' FDEM/FHWA Deployments (Multiple Anderson focused on improving the state and local government Roles): Project Officer/Public responses to transportation/infrastructure emergerrcies, He was actively Assistance Coordinator' Deputy Public involved in developing response plans, policies and procedures for the Assistance officer FDOT emergency management program as well as communicating those policies to other state and local government agencies statewide. Mr. Anderson was instrumental in developing FDOT,s District EOC He interviewed and trained all EOC staff and secured federal funding for various projects that improved the department's response to the citizens of Florida' On multiple occasions during active hurricane seasons, Mr. Anderson was tasked by other state agencies to lead their responses to the event. He assumed a lead role in state disaster response and recovery issues and has extensive knowledge in mitigating the effects of all types of disaster events. ln addition to managing his EOC during storm events, ne wai tasked to lead Florida's aerial RECoN teams that were deployed to report statewide damage estimates to the State EOC. From there, he frequently was tasked with leading staff involved in FEMA's PA pror.i, and the Federal Highway Administration-Emergency Response (FHWA-ER) program at the Federal Disaster RecoverY Center. Mr, Anderson has worked on 25+ Florida declared disasters and, at the Governor's request, has led a cadre of State personnel on six individual Emergency Management Assistance Compact (EMAC) missions to various states' Ron has successfully written and/or reviewed over 16,000 grant applications across the FHWA and FEMA PA programs - many with mitigation measures to recude the likelihood of similar future damages' Since 200g, Mr. Anderson has provided consulting services to various organizations affected by disasters' His recent work in the state of Texas after hurricane lie as a closeout specialist yielded his clients an additional S4'5 million dollars of previously denied federal assistance. FDC staff have assisted in FEMA's closeout process for hurricanes Wilma and Katrina in Florida. - Member, Florida Emergency Preparedness Association - Member, National Emergency Management Association Education Based in Deland, Florida, William has over 13 years of experience in disaster recovery and FEMA PA program expertise, as both a prior employee of FDEM as well as a technical assistance consultant' William served as a Deputy Bureau Chief at FDEM from 2004-2008 and from 2010-20u, facilitating partnership and communications between FEMA and FDEM regarding the PA program. ln this role, he coordinated project financials and closeouts in accordance with applicable regulations and policies. William led a team of more than 60 people in the . Bachelor of Business Administration, University of North Florida Select Experience Highlights 13 years of collective FEMA PA experience Deputy Bureau Chief, FDEM, 2004 - 2008 and 2010 - 2011 administration and implementation of the PA program' He directed the processing of grant payments, reviewed pro.iect documentation, prepared budgets for appropriation and allocations and presented briefings to subgrantees. William has supervised the processing and approval of approximately iZ Uiltion in gran*unds and provided training to team members on all aspects of payment piocessing, contract and documentation review, appeals and project closeout. A Aptim Environmental & lnfrastructure, lnc' RFP 77-7L76 7t ,;: "::i:. :::l: of data contained on this sheet is subiect to the restriction on the title pase of this proposal' Collier County, Florida Disaster Recovery Consulting Services William has extensive experience assisting subgrantees in planning project budgets and reviewing project costs to ensure compliance with applicable program guidance and regulations at federal and state levels. Thomas Pierro is a Senior Project Manager and Coastal Engineer with broad experience in project management, planning, design and permitting, engineering and modeling, plans and specifications, field investigation, construction oversight, and feasibility studies of coastal engineering projects. Since 2001, Mr. Pierro has worked on many shore protection, beach nourishment and marine structure projects. ln 2Q71, Mr. Pierro was awarded the Jim Purpura/T.Y. Chiu Award from the FSBPA for outstanding contribution to coastal engineering in the State of Florida, Thomas has worked on Collier County projects for over 11 years. - Professional Engineer, Civil, Florida, License No. 64683, Active - Diplomate, Coastal Engineering (ACOPNE), 2010, ASCE, Active, Education . Master of Science, Ocean Engineering, Florida Atlantic University, Boca Raton, Florida, 2001 . Bachelor ofScience, Ocean Engineering, Florida Atlantic University, Boca Raton, Florida, 1999 Select Experience Highlights Project Manager, Beach Renourishment Projects, 2001 - Present Construction Oversight USACE Coordination Licensed Professional EngineerNationwide . - Member, American Society of Civil Engineers (ASCE) - Member, Florida Shore and Beach Preservation Association (FSBPA) - Member, American Shore and Beach Preservation Association (ASBPA) i I i. 3 $*fi *ct &dd ltimna X $uppmntifi g pe rsonrxel The APTIM Teom possesses o substontiol codre of odditionol nationwide subject matter experts, mony locoted in Florido. As needed, odditionol personnel moy be ovoiloble for Collier County deployments including those listed below. Select Additional Supporting Personnel Snapshots Jason Anderson is a Senior lnsurance Specialist for lEM. Mr. Anderson worked directly in the aftermath of Hurricanes Katrina and lvan to help citizens reclaim what they had lost. During that time, Mr, Anderson was selected to investigate potential fraudulent claims for the Hazard Mitigation Grant Program. Mr. Anderson later joined a group of highly skilled adjusters in calculating the economic loss payout resulting from the Gulf Coast BP oil spill. He also reviewed wind property claims resulting from Hurricane lrene and Tropical Storm Lee and investigated claim damages while determining policy coverage. Throughout his career, Mr. Anderson has worked with disaster recovery projects across the Gulf Coast and is FEMA Emergency Management Certified. ln addition to his insurance expertise, Mr. Anderson has experience in financial analysis and grant management relative to disasters. He has maintained financial records and reports, analyzed and reconciled accounts, prepared budget analyses, and supported grant review programs. Lee Zelewicz is a Planner and Project Manager for lEM. Mr. Zelewicz provides research, planning expertise, documentation support, and WebEOC guidance. He has led the development of multiple standard operating procedures (SOPs) and job aids for various purposes, including Emergency Operations Centers (EOCs), WebEOC usage, and Joint All-Hazards Operations Center (JAHOC) positions. Mr. Zelewicz has significant knowledge of and experience with WebEOC. He has recently developed guidance for DC HSEMA on best practices for the usage and functionality of WebEOC. Additionally, he monitored an 18-month pilot testing period of WebEOC usage for the National Capital Region. A Aptim Environmental & lnfrastructure, lnc. RFp t7-lLl6 /t ,:::|. Olt. ":r::of data contained on this sheet is subject to the restriction on the title pa8e of this proposal. Collier County, Florlda Disaster Recovery Consulting Services Lynn Wiltz is an APTIM Project Manager specializing in appeals, audits and arbitrations for disaster recovery projects. Lynn has over 25 years of experience working with federal, state and local environmental and procurement laws, regulations and policy. She has specialized experience supporting the FEMA PA program, Section 404 Hazard Mitigation Grant program and the US Department of Housing and Urban Development Disaster Community Development Block Grant (CDBG-DR) program. Ms. Wiltz possesses unparalleled appeals experience, developing and coordinating over 5900 million in successful FEMA appeals and arbitrations cases associated with Hurricanes Katrina, Rita and Gustav. Ben Holt is a GIS Manager for APTIM. He is highly proficient with geographic information system (GlS) software, QuickBase online database software and computer-aided drafting (AutoCAD) software, among many others' With more than 17 years of experience, Mr. Holt has provided oversight on a variety of asset management, emergency response, environmental remediation and site investigation projects. Ben will provide the integration and customization of each platform for successful project use throughout the County's recovery lifecycle. As requested, Mr. Holt will provide QuickBaseo software support, GIS mappinS, data eval uation and database administration services. APTTM understonds thot if ony leod stoff members ore to be chonged, o request must be made in writing ond pre-opproved by the County Consortium. *1&.3 &PT|&frn s t*r"nm*t^wxwyl* t a {l*vrd*, APTIM Personnel in Florida and Beyond APTIM has over 140 personnel based in the state of Florida, many within 100 miles or less of the Collier County area and many with experience developing and performing grant-funded infrastructure projects related to coastal and environmental engineering. Beyond our Florida personnel, APTIM has over 10,000 personnel nationwide. The APTIM Project Manager, and Project Coordinator (if warranted), will coordinate with our disaster recovery personnel from across the United States to deploy the most effective staff to the project, as needed by the County, Many key personnel presented in Tab lll.1 are based in Florida or would be open to relocating to Florida for an extended County engagement. ln the event of a disaster, APTIM and its team members IEM and FDC would Our Fersofift*, #fid t*xnty firoject &l*cds Boca Raton 32 Jacksonville 27 Miami Lakes 20 Okeechobee* 1 St. Cloud* 5 St. Petersburg 4 Tampa 32 Winter Garden 27 Total L43 *Pro.iect offlce coordinate to assemble a qualified team of expert consultants for the County, based on proximity (Florida first) and experience relevant to task requirements. Collectively, the APTIM Team has over 10,000 uniquely qualified personnel across the country and more than 300 in program management alone, that may be available to contribute to any County recovery deployment required. As a program management operation, APTIM has extensive experience managing large-scale deployments for its clients in response to project needs. The APTIM Team will only provide staffing to the County who are well qualified for the task. lf personnel needs extend beyond our available personnel in Florida, we will review qualified and available personnel in other jurisdictions. Relevant Employee Training All APTIM FEMA PA Team members have completed an extensive training curriculum, based on FEMA lncident Command System (lCS) principles and training courses. All FEMA PA personnel provided herein have extensive A Aptim Environmental & lnfrastructure, lnc. RF? 17-7776 7t ur::::lrr::rl"of datacontainedonthissheetissubjecttotherestrictiononthetitlepaseof thisproposal. Collier CountY, Florida Disaster Recovery Consulting Services experience with one or more local, State or federal agencies, supporting substantial breadth and depth of knowledge, ICS courses include: . Public Assistance OPerations I . Public Assistance OPerations ll . EmergencyPreParedness r Points of Distribution . lntroduction to the lncident Command System for Federal Disaster Workers . lncident Command System for Federal Disaster Workers . Special Considerations for FEMA PA Projects . National lncident Management System . National ResPonse Plan APTIM hosts monthly team coordination calls with all disaster recovery staff members to share knowledge about the latest FEMA pA draft and implemented policy and to share best practices regarding project execution across the country. Each state has its own unique grant management requirements, but any engagement requiring grants management activities by epftfVf will ensuie staff are properly trained on state requirements before mobilizing to the project. Personnel Status ApTIM Team personnel are comprised largely of permanent, full time employees. some employee and project circumstances warrant contract status, but these are rare as the majority of our personnel will be contributing to multiple projects at one time. When afforded the opportunity, based on project workload, APTIM always offers potential hires the opportunity to join the company as a full time hire, as a temporary hire' All APTIM personnel provided in this proposal are or will be permanent personnel for this project' A Aotim Environmental & lnfrastructure, lnc. RFP 17-7116 7t ,i::t-1:.:irr.iof data contained on this sheet is subject to the restriction on the title pase of this proposal' , r- 'outs i t# s-r.' :.:ze{&I*qi-q Irl-:* ,,j,&ffi Collier CountY, Florida Disaster Recovery Consulting Services Tab lV: Technical APProach lV"1 &pproach to Fropased Scope of $ervices lnitial Contract Coordination Coordination is a critical component, particularly with a consortium. Accordingly, at the County's request, the ApTIM principal and project Manager, at minimum, will be available to meet multiple times throughout each year with all County consortium members, and one-on-one, as needed' The purpose of these meetings will be to review, evaluate and train on current best practices as they relate to the FEMA PA program, the associated FEMA policy ind any revisions/concerns or other topics of interest to County consortium members' The contract award kickoff meeting mutually introduces the APTIM Team and the county staff who will assist in the management of recovery efforts. This meeting will help identify basic requirements and expectations of any recovery for the county. thii meeting will also allow for identification of any immediate county resource needs' Additional topics discussed will include: . Facilities in the CountY . Facility ownership by consortium member . county consortium member financial systems and understanding their reimbursement to possible force account labor, equipment, material purchases, contract and rented equipment incurred cost reimbursements' . County staff capability assessments . lmmediate procurement review needs to comply with current FEMA policy/regulation in case of near term recoverY dePloYment . County lT infrastructure and software requirements/capabilities/redundancies . County document management system . Opportunity to integrate QuickBase upon recovery deployment * The APTIM Team will design and implement a County specific web-based recovery management tool housed in QuickBaseo. This system will have individual interfaces and security protocols designed around user accounts based on the needs of different roles of the stakeholders directly involved in recovery operations' These tools will help Collier County management and the APTIM Team identify reconstruction work complete status, FEMA/FHWA project formulation status, reimbursement status, overall recovery financial status and will aid in shifting priorities as needed throughout the recovery' - This system is highly dashboard-centric, allowing for incredibly fast and accurate identification of recovery issues without digging deep into large amounts of data' - QuickBase enables rapid project deployment and tracking, and is an entirely web-based platform' No database management is required other than customizations. APTIM will enable a template for the County's recovery efforts, ready for customization to any specific recovery' ,ll Aotim Environmental & lnfrastructure, lnc. RFP 17-7116 ?t :iJ:ri,":rr:of data contained on this sheet is subject to the restriction on the titte pase of this proposal. 3 h.lth Budget vs. Actual Costs (Approved Onty) s "t\- i.nlr.i.l S- * filHffir*t < t:.rtil.i 19 Collier County, Florida Disaster Recovery ConsultinB Services All administrative and project costs will be captured in the QuickBase application related to the County's recovery. lnside of our project management template application, project costs are tied to a specific project site (pre-PW) or to a PW (in formulation or post-obligation). This allows for appropriate tracking, identification and invoicing of all reimbursable costs through the FEMA PA program. This system also allows for tracking County recovery time - a master tracking system for the entire recovery operation. - Additional modules for tracking appeals, other funding streams (insurance/FHWA), eligibility issues, force account labor calculators, cost analyses, procurement, budgeting, staffing, mitigation, etc. are quick to enable and customize to each recovery operation. The programmatic requirements for procurement as they relate to FEMA PA can often be a confusing mix of federal, state and local laws, regulations and policies that must be aligned in order to demonstrate compliance for any FEMA funded events. For example, local procurement policies must be followed in order for purchases to be reimbursed by FEMA. However, those policies do not normally consider federal procurement requirements, except when used in conjunction with federal funds for reimbursement. Understanding these requirements can prove to be a major challenge for some subgrantees, as evidenced from numerous DHS-OlG audit reports that cite procurement violations as the most common issue and audit finding. The APTIM Team will assist Collier County with procurement-related issues in a variety of ways, including: . Recommending and revising procurement procedures to ensure FEMA PA programmatic compliance. APTIM will identify and provide options for reaching the minimum level of compliance required for FEMA PA funding. . Evaluating pros and cons of using contractors vs. self performing recovery infrastructure repairs' Understanding which scopes of work the County would like to self-perform versus those that will be contracted will facilitate efficiency in estimating and the proper valuation of project worksheets upon a recovery operation deployment. ln addition, understanding the contracting strategy will inform advice on permissible procurement methodologies to help to further ensure compliance. The APTIM Team can work alongside County officials to review existing infrastructure and County assets to determine where any restoration of a substantially damaged asset may not be the best use of funding for the County or its constituents. FEMA PA provides flexibility for subgrantees to elect not to repair or replace disaster- damaged facilities in favor of applying those dollars elsewhere as "Alternate Projects." Any infrastructure capacity analysis will allow Collier County to address demographic changes and other factors driving the evolving needs of the County, before an event occurs, with a clear plan identified for effectively restoring County assets. ln addition to analyzing the evolving function and capacity needs of the County, the APTIM Team can analyze the optimal methods of delivering the PA program. With a greater understanding of damages, County risk tolerance, and the County's needs to accelerate recovery, the APTIM Team can help the County weigh the pros and cons of the traditional "at-cost" PA program versus the new Public Assistance Alternative Procedures or PAAP. The PAAP offers Collier County an accelerated option for program delivery, but relies on acceptance of a concomitant level of risk through the acceptance of fixed grants, where the County would absorb potential cost overruns. Understanding a procurement strategy, as envisioned earlier, will allow the APTIM Team with the assistance of A Aptim Environmental & lnfrastructure, lnc. RF? f7'7716 7l ,..:l:',;. ::r* of data contained on this sheet is subiect to the restriction on the title page of this proposal. Id., fr{&1 !1 BJ*1fl Trl,( O*8 tlld ?r ]'lid{$ i t tt ::a' iai SS., *.n*.n j\) W,,,":. **W#i t(itl +-\ Collier County, Florida Disaster Recovery Consulting Services Collier County staff, to develop a recovery master schedule. This schedule will enable our team to forecast, monitor, and assess cash flow needs of the County in any recovery operation, This will better enable prudent financial management by the County while also allowing the County to pursue remedial measures to address any short-term funding gaps. Understanding the County's cash flow requirements may provide for a specific strategy of project formulation in response to a declared event with FEMA funding. A strategy may favor programmatically "large" or "small" projects. A bias towards "small" projects could enhance cash flow, but create risk of project overrun. A bias towards "large" projects could increase administrative burden, but reduce the risk of project overruns. As a routine part of the PA program, FEMA will generally ask for various policies and procedures that were in effect at the time of the declared incident. These policies are an aid in determining eligibility and estimating eligible costs, some of these may change over the natural lifecycle of a disaster or through the natural evolution of policy in a jurisdiction. The APTIM Team will collect and maintain these policies through its document management system, while simultaneously analyzing the substance of these policies for an adverse impact on the County's recovery. Some of these policies include timekeeping and overtime policies, fringe benefit policies, insurance policies, current codes and standards, infrastructure maintenance plans and procedures, as well as evidence of prior maintenance on County assets, etc. The FEMA PA program allows donated resources and volunteer efforts, if properly tracked and documented, to offset the non-federal share of emergency work. While this cannot exceed the value of the non-federal share, it can effectively reduce and often eliminate local cost-share requirements. The APTIM Team can work with Collier County stafl FEMA, FDEM and volunteer groups and individuals to properly document these efforts to maximize the value and consolidate them into one "global" PW for all donated resources for any declared events. Pre-selected locations for response or recovery staging will allow for a quick and efficient response or recovery start-up, if APTIM is tasked to mobilize for the County. APTIM's six office locations throughout South, Central and Northern Florida allow for quick access to Collier County, regardless of the specific disaster impact area. All six APTIM offices in Florida maintain a supply of personal protection equipment (PPE) as well as environmental monitoring and testing equipment. The communications plan will address communications between APTIM Team prime and sub-consultant partners, APTIM Team project staff communication and between APTIM and the County. Effective communication is one of the many keys to success in any engagement, but is particularly crucial in an emergency response event. Our established communications plan will include primary and alternate points of contact for all communications with the County. We will immediately work with the County to review and refine our communication plan to ensure that it is appropriate, workable and meets the needs of the County. Pre-Event Procedure Upon identification of a potential threat, the APTIM Team will be on standby for any required County deployment. Preparedness steps include: . lnitiating communication with County POCs for status updates per communication plan. . Notifying APTIM Team contracting partners of possible assignments, planning for deployment. o lnitiate travel arrangements such as airline tickets and rental cars. . Determine if EOC or WebEOC assistance is required. ' ldentify any unavailable APTIM Team members, proposing equivalent alternates for County approval. A Aptim Environmental & lnfrastructure, lnc. RFP 77-7f16 7t ui.:1.1:rr":r::of data contained on this sheet is subject to the restriction on the title page of this proposal. a a a a a a a a Collier County, Florida Disaster Recovery Consulting Services Working with County to prepare draft task order scope based on perceived disaster impact. Continue communication with County POCs for status updates per communication plan. Based on updates from Primary County POC, prepare to address any unanticipated conditions at the County, Finalize task order for deployment. Deploy Principal and Project Manager to initial assembly and staging location in preparation of County impact. Conduct pre-event briefing with project team. Maintain constant communication with County. Mobilize any WebEOC or EOC resources to County as requested, Complete travel coordination for APTIM project team in preparation for impact to County infrastructure. Shelter as appropriate. Maintain communications per communications plan. Travel coordination adjustments as required to provide consulting staff as requested by County. Access federal, state and local information resources for condition reporting and identified hazards. Travel to location designated by the County to begin requested support of response and recovery efforts. Work alongside County to identify immediate needs and priorities. Develop an appropriate post-event plan, based upon severity of event. Work with County to develop a task order for post-event requirements. Assist in development of Preliminary Damage Assessment plan as requested. Support liaison with federal and state response resources as requested. Update and build out project work plan to address actual deployment environment. Transition to Post-Event phases. A basic organizational chart, indicating deployment chain of command, is provided to the right. Positions shown with an asterisk may not be necessary for every deployment. Consultants will be comprised of FEMA PA and FHWA experts, supporting the County's recovery from an event of any size. These personnel are identified in Tab lll. The APTIM Team has an additional network of dozens of additional Subject Matter Experts. The APTIM Team believes there is a strong advantage to the County of our network of additional Subject Matter Experts throughout the United States available to mobilize to the project or provide remote support, These SMEs have supported dozens of disasters in nearly every role at the local, state and federal levels of FEMA PA disaster recovery projects. Aptim Environmental & lnfrastructure, lnc.RFP 17-7116 t ::::l::.'::,:::"1 0". contained on this sheet is subject to the restriction on the title page of this proposal. Principal Project Manager Project Coordinator Senior Consultant Consultant Junior Consultant Executive leadership/coordination and recovery strategy development and implementation Staffing for minimal and moderate impacts, State/Federal organization coordinator (FDEM, FHWA, FOOT, FEMA, USACE, County), sub-consultant coordination, recovery analysis, reporting, project budget development, training, choreograph kickoff meetings, processes and procedures, quality assurance and control, overall project monitorinB Coordination between all entities to locate and provide additional qualified staffinB and lodging as required to effectively provide recovery services to County Software/GlS, insurance coordination and public adjusting, damage assessments, project formulation, grants management, force account record develoPment, construction oversight, documentation Bathering, reimbursement requests, project inspections, closeout, audits, appeals, multiple funding stream monitoring Minim'al ,,- M0derale As Needed As Needed PW Reimbursement & Monitoring Collier County, Florida Disaster Recovery Consulting SeNices As Needed PW Closeout tdir:,trri*1'. 1 month i,., 1,:,.lrrr: r1.:: : 6 monthS Substantial: 1 year RFP 17-7116 page of this proposal. Reimbursable cost tracking, time card Administrative review and approval, quality control, invoicing and budget tracking Below, we have provided sample schedule durations for three generic event sizes: Minimal, Moderate and Substantial. A minimal event represents a small tropical storm, a primarily debris removal and emergency protective measures response. Moderate and Substantial represent stronger storms which more severely inhibit the County's infrastructure. Note: Many factors may dictate the schedule and pace of the County's recovery, including the severity of an event as well as both the short- and long-term state, FEMA, USACE and FHWA response and recovery rates. Mobilization & Assessment PW Formulation ?fri*t*tatr:0.5 months j I .f': 'ri r' : 3 months x'vit*int;.tr:1 month substantial: 6 months iiirr,rrr,i;;-ir: 6 months Aptim Environmenta Use or disclosure of f{li*irral:2 months !'r,"lt::.ii: r Lrr: 1 yeaf Substantial: 2 years Substantial: 1 year Collier County, Florida Disaster Recovery Consulting Services Prcven F*ur-Fhase PcEt-f;vent Approaeh Once incident response is complete, o successful recovery wilt rely heavily upon o structured opprooch, Our four' phose opprooch has proven successful in prior events, drives quolity ossuronce ond promotes occountobility. Post-Event Phase 1: Mobilization & Assessment The Mobilization & Assessment phase lays the foundation for a successful disaster recovery effort. During this phase, the ApTIM Team will focus on understanding the needs of Collier County for the particular event, the extent of disaster damages, and disaster-wide or "global" issues that affect most or all of the Collier County PW universe at that time. Heavy emphasis is placed on minimizing effects on day-to-day staff operations and facilitating cash flow by minimizing economic impacts of disaster recovery efforts, while maintaining visibility on the status of FEMA, state and Collier County recovery efforts' Field damage assessments include the identification of damaged sites and obtaining data comprised of the quantification and documentation of those damages along with initial damage estimates by public adjusters. A standard damage assessment crew of three can visit between five to seven locations per day to document infrastructure damages. Detailed damage information, including GIS coordinates and damage site photographs, will be captured for later special considerations assessment, scope development, estimating, and PW drafting. APTIM utilizes ArcGlS field data collection application to capture its field damage assessment data for subgrantees. To the right is an example of a recent disaster damage assessment tool used in Merced County, California to identify over S30 million in damaged road segments across the County. Data collected in this tool can be integrated into our QuickBase application to aid in the approach of one comprehensive repository for all recovery information and documentation. There are programmatic deadlines associated with completing an initial damage report prior to kickoff meetings with FEMA. The ApTIM Team will work dutifully to meet this deadline for any event. lf circumstances prevent completion by the programmatic deadline, at Collier County's discretion, APTIM will assist in the preparation of a request for a deadline extension. Post-Event Phase 2: PW Formulation phase 2 emphasizes the actual preparation of project worksheets (PWs). This process jointly involves the efforts of the County, the grantee (FDEM) and FEMA. These efforts are the product of the detailed field assessments in phase 1, layered with the APTIM Team's comprehensive programmatic knowledge of associated regulation, policy and statute to maximize eligibility and expedite administration of the County's recovery operation. This phase will necessitate coordination with all affected County departments and consortium members, including Risk Management, to ensure any duplication of benefit is identified prior to PW formulation' All facilities and assets must be verified for eligibility. This process includes analyzing design function, function at the time of the disaster, upkeep and maintenance, legal responsibility for repairs, type of repairs required, etc. ln A Aptim Environmental & lnfrastructure, lnc' Rt? 77-7776 /t rr.rr:lr.::r::,]jdrt..ont.,n"donthissheetissubjecttotherestrictiononthetitlepageofthisproposal. f |a,s n<,4t t . trj, ^ 4*4t Collier County, Florida Disaster Recovery Consulting Services addition, subgrantee must properly document damages, identify an appropriate methodology for repair or restoration, and create a reasonable estimate for the repair. lnvariably, some emergency response work will have been completed to immediately restore functionality to disaster-damaged assets that could not wait, This work might include either permanent or temporary work. This is often a point of contention for FEMA. The APTIM Team will help properly classify the work already performed, the value of the work completed, as well as the need for urgency, so that it may be memorialized appropriately in a project worksheet. Ensuring this is done properly will facilitate cash flow by creating payments for work already completed. FEMA allows a wide range of estimating tools, including R.S. Means in the traditional FEMA Cost Estimating Format (CEF), catalogs/internet data, local pricing history, and public bids. The APTIM Team is proficient in all of these methods and more for determining cost reasonableness. Ensuring that costs are reasonable is the final threshold for eligibility in FEMA's analysis. Therefore, "cost reasonableness" is key to maintaining eligibility while resting secure that the final grant value is sufficient to meet the needs of the County. Depending on the nature of the asset or facility damaged by the incident, some assets and facilities may need more technical evaluation. During this phase, we can analyze failure patterns and utilize modern engineering and design methodology to ensure we have identified all damages and where latent damages may manifest soon or during construction. This also allows us to value engineer repair and restoration methodologies to save time or money or improve quality and functionality. As mentioned previously, Collier County may determine that it is in the public's interest to abandon a facility or function in favor of another or to improve existing capacity. Determining and documenting the disposition of the original facility or documenting improvements desired is necessary in order to request approval of an Alternate, lmproved, or Consolidated Project. The PA program includes "Section 406" mitigation. This mitigation creates eligible funding beyond the normal "base" funding level which allows restoration of pre- disaster design, function and capacity plus eligible codes and standards. This additional funding can be applied where cost-effective mitigation measures can be developed and implemented on damaged elements that protect those elements from a future similar incident. The APTIM Team will work to develop technically viable and cost-effective proposals for the County's review in order to create a more resilient community. Note that 406 HM is voluntary in FEMA's eyes and the County must submit 406 HM proposals to FEMA for consideration. FEMA PA funding includes additional obligations due to its origins at the federal and state levels. Among many obligations created are those involving environmental, floodplain management, and historic preservation requirements found in National Environmental Policy Act (NEPA) and a host of other federal and state statutes. The APTIM Team is familiar with these requirements and will help to minimize the burden of compliance as PWs are developed. A Aptim Environmentat & lnfrastructure, lnc. RFP 17-7116 ?t ,r.:1o1.. ::r::of data contained on this sheet is subject to the restriction on the title page of this proposal. "For every St spent on mitigation, approximately SC are saved in future reduced losses." - United States Congressional Budget Office, Potentiol Cost Savings from the Pre-Disoster Mitigotion Program Collier County, Florida Disaster Recovery Consulting Services The PA program requires the County to offset any FEMA assistance by the amount of any insurance proceeds that are duplicative of the FEMA PA program, involving policies addressing individual facilities and blanket policies. The APTIM Team will assist in interpreting county policies and proceeds to minimize duplication of benefits and maximize grant proceeds for the County, where policies are in effect. ln addition, our team can help risk managers comply with PA program "obtain and maintain" obligations for future property insurance requirements as dictated by FEMA policy. While the APTIM Team will go to great lengths to resolve lssues and to preclude any necessary appeals or arbitrations, we stand ready with the capability to provide assistance on what is sometimes a difficult and byzantine process. our QuickBase system can help track ongoing appeals and audits, and ensure that no appeal, audit or arbitration deadlines are missed, while also tracking the results of these efforts. Post-Event Phase 3: PW Reimhursement & Monitoring The PW Reimbursement & Monitoring phase is in many ways the simplest. ln this phase, pWs have at least an initial version obligated or awarded (often referred to as a "y-0" or "vee-zero" in program language). Emphasis in this phase is on execution of repair and restoration activities while pursuing reimbursement through the pA program' Additionally, latent damages and change orders may be identified that could increase or decrease eligible funding. The APTIM Team will assist the County in reviewing contractor pay applications and change orders. This will assist in tracking eligible cost to the appropriate disaster and project worksheet in order to facilitate payment from FDEM. Change orders will be reviewed for eligibility and cost reasonableness to determine whether a pw version is necessary, or whether it should be incorporated into grant closeout efforts. As alluded to previously, some assets or facilities that are highly specialized in nature may require more technical evaluation during this phase' As work progresses, additional codes and standards requirements may also manifest that were not previously considered. This may result in change orders and/or pW versions in order to align the Srant scope of work with actual cost and work needed to restore the facility's pre-disaster function, design and capacity. The APTIM Team will identify where this may be needed and work with FDEM and/or FEMA to request PW versions or push to closeout as necessary. Projects which are deemed programmatically "large" are reimbursed using "actual costs.,,Accordingly, these proiects are only reimbursed as work is complete and costs are incurred by the County. The ApTIM ieam will assist in the preparation of reimbursement requests packages consistent with current FDEM requirements to facilitate cash flow on "large" projects. The FEMA PA program requires quarterly reports which provide a status of physical work complete on each pw in a disaster. Proper and timely completion of quarterly reports will ensure that FEMA does not prematurely or punitively de-obligate funding. The APTIM Team will assist the county by preparing quarterly reports as needed. Data entered and updated throughout the project lifecycle in our customized euickBase application will allow for painless quarterly reporting to FDEM regarding the construction and financial status of the county,s disaster recovery efforts - visible at the project, disaster or County level. FDEM may provide the County with multiple payments in one transaction, The ApTIM Team will work with the Aptim Environmental & lnfrastructure, lnc RFP 77-7776 t u::::.11t.,:::l:::r".containedonthissheetissubjecttotherestrictiononthetitrepageofthisproposar Collier County, Florida Disaster Recovery Consulting Servlces County to reconcile payments to the disaster and PW level. ln addition, we will identify short payments in order to address technical deficiencies in prior reimbursement requests so that these can be promptly and thoroughly addressed. FEMA imposes relatively short "periods of performance" for work identified in their PWs. The ApTIM Team will monitor disaster-wide time extensions and individual PW projects schedule in order to request more time where necessary. Proactive time extension requests will ensure timely reimbursements and accelerated closeout. Post-Event Phase 4: PW Closeout PW closeout is the culmination of the FEMA PA disaster recovery effort. Closeout is the final opportunity to obtain FEMA funds if any recovery costs have escalated, This process is also where all documentation must be assembled in a final PW closeout packet in order to protect against possible future audit. A successful closeout is signified by the receipt of all funds due, on an expeditious basis, with no complications or delays. The APTIM Team will ensure the document management database has an electronic copy of all relevant source documentation, correspondence and grant management materials, reducing or eliminating reliance on hardcopy files. Having one common project file will accelerate closeout by reducing the need to constantly search for that missing sheet of paper. As an "actual cost" program, the FEMA PA program relies on proof of payment for all transactions. This may include Electronic Funds Transfers (EFTs) or even physical cancelled checks. The APTIM Team will ensure these are available and reconciled to disaster claims for closeout. The final cost reconciliation process will ensure that all change orders have been reviewed and all contracts andlor Force Account records have been reviewed in orderto ensure all possible funding has been captured to maximize the grant and recognize all costs required to complete the eligible scope of work. The final closeout version will be prepared in conjunction with FDEM and FEMA to capture the final cost reconciliation, change orders, subsequent environmental and historic preservation reviews, hazard mitigation, etc. in order to ensure final alignment of cost and scope of work. lnsurance may or may not play a substantial role in the County's recovery depending upon the severity of each event, the specific infrastructure impacted and its insurability and NFIP flood zone. Roads, bridges and non-facility infrastructure are typically non-insurable and therefore lack requirements to obtain and maintain insurance on damaged buildings or contents. Regardless, the APTIM Team will work with the County Risk Manager and the State lnsurance Commissioner or FEMA as necessary to ensure that any "obtain and maintain" insurance requirements are met. This will not only facilitate closeout, but will maximize eligibility for the County in any future FEMA-funded disasters to the same facilities. Froviding Service to Multiple lmpacted Jurisdictions Although unlikely, in the event that APTIM is required to respond to multiple jurisdictions for the same event either on Collier County's behalf or on the behalf of other clients impacted by an event, the APTIM Team is fortunate to have a very large support group of additional staff ready to deploy as needed to the project. These include both permanent staff from Florida offices as well as staff from other national offices. APTIM would also Aptim Environmental & lnfrastructure, lnc.RFP t7-7776 t r:::::lt.,l::i;;lo."containedonthissheetissubjecttotherestrictiononthetitlepageofthisproposal Collier County, Florida Disaster Recovery Consulting Services deploy a Project Coordinator to South Florida to assist with the possibility of hiring additional staff to ensure response and recovery objectives of the County are met. Key Recovery Person nel Availability Upon requests for meetings, key APTIM Team personnel, including the Principal and Project Manager, will typically be available within 48-96 hours if offsite, to allow for travel arrangements and coordination. lf deployed to the County, the Project Manager will be available immediately. APTIM's nearby office locations allow for ultimate flexibility for meeting with County representatives. Additionally, as proponents of technology, the APTIM Team strongly recommends that the County consider utilizing web-based video meetings or teleconferences if APTIM is not currently deployed to County locations, particularly in the event of immediate needs or response activates. Project Manager Jeffrey Abraham, the APTIM Team's primary point of contact with the County and the primary supervisor for the operation, will be fully dedicated to the County's recovery, as required, up to 40 hours per week. Jeffrey is currently the Project Manager for the Merced County, CA recovery project, which is now in the late stages of project formulation and requires minimal oversight. All key personnel provided in Tab lll will be available up to 40 hours per week as required for Collier County recovery operations, Amount of actual dedication to project will be based on project requirements and County task order approval. For specific job functions for eoch clossificotion, pleose see informotion provided in Tobs lV.7 ond wos not repeoted here to avoid exceeding poge limit. lnformotion Principal Project Manager Project Coordinator Senior Consultant, Consultant, Junior Consultant Administrative 4O+16 40 40+ 16 16 40+ 40+ 24+ 40+ 40+ Availability of Qualified Staff for Process & Procedure Review At the County's request, the APTIM Team will assign qualified personnel to perform any research requested for as much time as is required to accomplish the task, including procurement and process/procedure improvements to better prepare the County for a successful recovery. Aptim Environmental & lnfrastructure, lnc. RFP 17-7116 Use or disclosure of data contained on this sheet is subject to the restriction on the title page ofthis proposal, i:- t :4"+- "$:-. i - d.." .,.s& Tab V: Cost of Services to the County Collier County, Florida Oisaster Recovery Consulting Services 200.00 18s:00 125.00 180,00 170.00 160.00 90.00 Principal Project Manager Project Coordinator Senior Consultant Consultant Junior Consultant Administrative 190.00 175.00 115,00 170.00 160.00 1s0:00 80.00 V.1 3"1*urly Ratcs Aptim Environmental & lnfrastructure, lnc.RFP 17-7116 Use or disclosure of data contained on this sheet is subject to the restriction on the title page ofthis proposal. Zg i':|.13 ::.1,1 1 t ) . t; 1.t,'11 I i.,t Collier County, Florida Disaster Recovery Consulting Services Principal Project Manager Project Coordinator Senior Consultant Consultant Junior Consultant Administrative Provide program oversight. Participate in project kickoff and establish deliverables and project schedule alongside County executive project staff. Participate in scheduled status meetings throughout project lifecycle. Work alongside County executive staff to ensure continued success of program from inception to completion. Serve as a day-to-day contact for County officials for all project tasks, objectives, deadlines and milestones. Ensure progress is monitored and that reports are provided to County stakeholders as requested/required by project execution plan, Coordinates all staffing needs for project. Ensures staff are assigned projects and hours are logged in accordance with project requirements. The Project coordinator would work with the County and Consortium members to effectively allocate resources between the Consortium members. This personnel is actively and heavily involved in the mobilization and set-up phase of the project. Provide specialized srbject matter expertise to project manager, County staff (as requested) and to primary consultant on project. 10 or more years of specialized experience in subject matter area(s) of the FEMA PA program. Provide general FEMA PA program PW development and grant management expertise or specialized subject matter expertise to project manager, County staff (as requested) and to primary consultant on project. 5-10 yea-rs of ref evant experience in specialized area(s) of the FEMA PA program. Provide general FEMA PA program PW development and grant management expertise or specialized subject matter expertise to project manager, County staff (as requested) and to primary consultant on project. Up to 5 years of relevant experience in specfatized area(s) of the FEMA PA program. Provide remote (or occasionally on site, if needed) administrative support functions for project including invoice preparation, direct administrative cost and project time card review and other administrative duties, as assigned. V "3^ {xp*rie n ce *ffective Iy &/la n agi ng FE MA- He i m h u rsa bl e Costs APTIM Understands the Critical lmplications of DAC Reimbursements The APTIM Team has found the tracking of DAC to be an area of severe vulnerability for subgrantee reimbursement. Any oversight in DAC data or documentation can result in denied claims. Managing its administrative costs will prove to be an important aspect of the County's recovery. APTIM is committed to working with the County to utilize our experience in the FEMA PA program and with DAC, in particular, to ensure an efficient recovery cost. We will work alongside County stakeholders and officials to develop a workflow and recovery financial tracking process that is properly scaled and the right fit for the County, and ensure that defined budgets and cost monitoring, including DAC, will lead to an efficient recovery for the County. This will not conflict with the County's concurrent rollout of its financial management system upgrade, Experience with Direct Administrative Cost (DAC) Recovery The APTIM Team has managed and monitored DAC on behalf of subgrantees for many years and across many projects, Many of the projects referenced in this proposal have required APTIM to manage and monitor our DAC costs and ensure that the associated hours and costs submitted as DAC can withstand scrutiny and audit from FEMA and other entities, including DHS-OIG and FDEM. Aptim Environmental & lnfrastructure, lnc.RFP 17-7116 t ::::1.T.,::::::: or" contained on this sheet is subject to the restriction on the title pase of this proposal. Collier County, Florida Disaster Recovery Consulting Services Use of APTIM's QuickBase application will offer the capability to more accurately and efficiently track the County's DAC claims among almost limitless proiect data tracking. our DAC tracking application is rapidly deployable. ourteam can mobilize a functioning system for tracking the County's DAC hours in place in a matter of days in the response phase of an event. Our DAC tracking can originally track time to damage sites, and later automatically convert the tracked site time to time by FEMA PW, allowing for painless reimbursement readiness, as projects are obligated, Our custom software is tested, evaluated and has been successful in projects across the United States for years, managing DAC and many other project data with little to no error rate. Errors are generally avoided because our custom applications are designed with checks and balances in the data entry phase that automatically restrict inaccurate or inadequate data entry. we encourage the County to consider the use of our many pre-built and project-customizable application components, including DAC tracking, to ensure appropriate visibility and monitoring of project, cost, reimbursement and DAC data points. Upon completion of the project, APTIM will provide the County with an export of all system data tables so that the County maintains compliance with the requirement to keep documentation until three years beyond its disaster closeouts, We look forward to providing the County with a demonstration of our customized timecard application upon contract award. lf the County is interested in proceeding with this software system for the project, our Software/GlS Subject Matter Expert, Ben Holt, will work alongside key County stakeholders to implement this system and customize it for project use. Examples of DAC Cost Recovery Direct Administrative Costs (DAC) are specific costs tied to grant formulation and management activities and are fully reimbursable by FEMA. The APTIM Team is well versed in tracking and reimbursement of these activities and submitting requests for DAC reimbursement. Reflective of recent FEMA policy initiatives to streamline grants management requirements of the FEMA pA program, FEMA has entered into agreements to provide reimbursement for grants administration activities while reducing the administrative burden of tracking DAC to specific projects. Tracking can prove challenging on very large scale recovery operations with hundreds of project worksheets, though we generally alleviate this issue with QuickBase. ln New York, some subgrantees have successfully negotiate d a 4% flat allowance across the entire recovery funding amount, This innovative option to approaching DAC reimbursement spreads the cost of grant administration between all projects, regardless of individual project size or level of effort required for specific project formulation or management, while also easing administrative burdens and addressing unique issues affecting a subgrantee's recovery. This approach is more consistent with the prior sliding scale approach. The APTIM Team will evaluate options available to the County for reimbursement of fees at the onset of each event. Options are largely controlled by the severity of the event. Direct administrative costs are captured at the project level by each project staff member, capturing details of our activities that bring each project to funding. This is in accordance with the requirements of FEMA, as reflected in the cFR and FEMA policy. To capture this information, DAC activity is input into a euickBase application which is utilized for grants and financial management. On this project, APTIM submits monthly invoices which are ultimately broken down by project worksheet and submitted to FEMA for obligation and reimbursement as a line item cost for the subject pW. Used drone-aided surveys to inspect damages for electrical and water infrastructure where there were access issues, We tracked DAC from the beginning, assigning our own project reference numbers to track DAC until FEMA assigned reference numbers and project worksheet numbers. Aptim Environmental & lnfrastructure, lnc RFP 17-7716 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal Collier County, Florida Oisaster Recovery Consulting Services Though not 100% complete with reimbursement, IEM currently projects that all costs of contracting will bereimbursed by FEMA or insurance carrier and the state picking up the non-federal match. Other Possible Cost Recovery Strategies As applicable to the county, other cost recovery methods may be implemented, based on particulars of theCounty, FEMA and the State of Florida following an event. Many states offer subgrantees a non-federal match, including California and North carolina. ln each of these states, the APTIM Team have worked with our clients to ensure maximum reimbursement of administration costs associated with our services. lf Florida enables a non-federal match, the APTIM Team will work with County officials to coordinate a recovery strategy that integrates the non-federal match as an additional funding stream. ln many instances, project management services may be performed which are relevant to restoring a facility to itspre-disaster condition, but the costs are not administrative. ln these instances, line item pW costs for project management may also be permissible by FEMA and FDEM. one example of services that fall in this category would be emergency procurement for a specific facility following an event. A Aptim Environmental & tnfrastructure, tnc. RFp L7-7It6 4':::t.1lt.::r::ofdatacontainedonthissheetissubiecttotherestrictiononthetittepageofthisproposat. l:,rAd?,{'w li*',ilJlJ ,s.-.{,;,lfrr ;;:*";"..,":*# ".h &*+-*6 *.. _l $- ,* d.r M il5)!ti;'tl Collier County, Florida Dlsaster Recovery Consulilng Servlces Tab Vl: References Aptim Environmental & lnfrastructure, lnc.RFP 17-7116 t ffil:ff::T::"r::*" oontained on this sheet is subject to the restriction on the title pase of this proposat. Collier County, Florida Disaster Recovery Consulting SeNices Reference 1 Technical Assistance for Stafford Act Programs: Public Assistance, Hazard Mitigation, lndividual Assistance and National Flood lnsurance Act Support S*rvlcss Fr*vided APTIM provides technical assistance to GOHSEP in the administration and execution of the FEMA PA, FEMA lndividual Assistance and FEMA Hazard Mitigation Grant Programs. APTIM provides technical support for over 1,500 subgrantees in the state for six open, federally disasters declared since 2005 - including Hurricanes Katrina, Rita, Gustav, lke and lsaac. Damages associated with these events exceed Sf: Uittion. APTIM performs project management, responding to task orders, preparing work plans, mobilization plans, ensuring performance of personnel and meeting all performance requirements, meeting all deliverable requlrements on time and within budget, APTIM meets all FEMA, federal, state and local government statutes and regulations, APTIM provides over 30 full time staff for this project including the following staff supporting the FEMA Public Assistance program: . Cost Estimators & Analysts . lnsuranceSpecialists . Appeals & Arbitration Specialists . Direct Administrative Cost Specialists o DAC time reviewer (using a custom QuickBaseo application to manage reimbursable DAC and PM costs) . Alternate/lmproved and SRIA Section 428 Experts . 406 Hazard Mitigation and Benefit-Cost Analysis Specialists . Policy Subject Matter Experts . Procurement, Debris, Temporary Facilities and Floodplain Experts Ss*"re#c.Ile The services provided by APTIM are continually monitored, ensuring progress and performance to ultimate closeout of all open disasters in Louisiana. To date, all services provided by APTIM on the project are on schedule, with no delays noted. ftr cr'*r"d&9 ln its first year term of technical assistance services provided to GOHSEP, APTIM has been successful and is anticipating closing the term under the initial estimated annual budget by over S1 million. APTIM tracks the budget for this project inside its custom QuickBaseo application. A Aptim Environmental & lnfrastructure, lnc. RFP 17-7116 7t ,r::l:i:. ::r::of data contained on this sheet is subject to the restriction on the title page of this proposal. Client Louisiana Governor's Office of Homeland Security & Emergency Preparedness (GOHSEP) 7667 lndependence Blvd. Baton Rouge, LA 70806 Prime Contractor APTIM Contract Value s27,000,000 Project Dates August 2016- Present Client Reference lohn Gonzales Section Chief, Technical Services 225-573-0473 i i ii:.1 i, tlfii: tr ii : i: ::) iil 1 ii, tt,: :i Collier County, Florida Disaster Recovery Consulting Services Reference 2 Disaster Recovery Strategy and Consulting Services, California Severe Winter Storrn and Flooding [vents #*rvise.s Wr*vided ln response to flooded infrastructure (primarily roads and bridges), APTIM provides Merced County, CA government entities with technical assistance and strategic recovery and policy guidance for back-to-back disaster declarations. The County sustained damaged infrastructure in excess of S20 million for the two events, APTIM coordinates with multiple County entities (including the Department of Public Works, Administration, Fire and Sheriff) as well as with California's Department of Transportation for FHWA-ER grants, the grantee (CalOES) and with FEMA. APTIM utilizes QuickBase for this project for all costs, deliverables, budgeting, insurance recoveries, project management, time keeping, DAC reimbursement tracking, formulation and damage assessments, %,*,W**wlx The services provided by APTIM are continually monitored through our custom QuickBase application, ensuring progress and performance to ultimate closeout of all open projects and disasters. To date, all services provided by APTIM are on schedule, with no delays noted. $t r rr{ *xs** To date, alltasks performed forthe County are underthe initial budget projections. ln addition, APTIM is beginning to work with CaIOES and FEMA to reimburse Merced County for project formulation and grants management reimbu rsa ble direct admi nistrative costs (DAC). Aptim Environmental & lnfrastructure, lnc RFP 17-7115 Client Merced County, California 3500 N Apron Ave Atwater, CA 95301 Prime Contractor APTIM Contract Value 5200,000 (as ofAugust 20L7) Project Dates May 2017 - Present Client Reference Mark Cowart Di rector, Ad ministrative Services (209\ 38s-761.2 | .- .,'.,.). !,*'.:: i:.... - ) . : :-..:;.:-,"..: -ri,:,,:..-.t :, t ::::::l:.,:.::l:::r". contained on this sheet is subject to the restrictron on the title page of this proposal. Reference 3 FEMA Public Assistance Program Consulting, Hurricane Matthew Recovery $ertrices Frovided IEM provides technical assistance for the Fayetteville public Works Commission (PWC), PWC sustained substantial damages to much of its infrastructure following H urricane Matthew, responding with various emergency protective measures. PWC sustained damages to buildings as well as water, sewer and electrical generation and distribution assets. IEM provided recovery project services including procurement assistance, cost estimating support, specialized water/sewer infrastructure expertise and documentation compilation for the PW and Hazard Mitigation plan formulation. IEM also provides PWC with grants management lifecycle services for FEMA PA PWs, including guidance to PWC regarding formulation, eligibility, procurement, cost reasonableness, timing expectations, cash flow management, compliance, record keeping, audit requirements and grantee relations across multiple grant streams and multiple insurance policies. Collier County, Florida Disaster Recovery Consulting Services Client Public Works Commission of the City of Fayetteville, North Carolina 955 Old Wilmington Road Fayetteville, NC 28301 Prime Contractor IEM Contract Value s300,000 Project Dates February 2017 - Present Client Reference lsaac Copeland Risk Manager and Director of Procurement and Legal Services 910-323-4LL6 ly,::: t,);ti;l /,):) li -i: :ti't) ir,. ;:'*t.i *r"a Seh*du*e IEM has met all schedule criteria for the project. FEMA has indicated that PWC was a front runner in terms of efficiency of operations following Hurricane Matthew. PWC was one of the first applicants following the events to move into formulation, grants management and closeout. LnnrJen Sr*dget IEM tracked Direct Administrative Costs before FEMA was involved in PWC's recovery efforts, IEM tracked DAC using internal reference numbers until FEMA assigned reference numbers and project worksheet numbers. Though not 100% complete with disaster recovery for PWC, IEM currently projects that all costs of contracting will be reimbursed by either FEMA PA DAC, insurance carrier administrative fees or by North Carolina's non-federal match program. Aptim Environmental & lnfrastructure, lnc.RFP 17-7116 t ::T:::.,:.::::::0". contained on this sheet is subject to the restriction on the title pa8e or this proposal. M Collier County, Florida Disaster Recovery Consulting Services Tab Vll: Acceptance of Conditions APTIM accepts the general terms and conditions ofthe RFP and to insurance requirements and any other requirements listed in the RFP. Aptim Environmental & lnfrastructure, lnc,RFP 17-7116 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. a,,li1:li ib - t;31':11:,!.:) il;i,l 1 1 1 ,d ;s' {4 -e. thix!.,lrlY, raI &b_'lw Eliil,iii:: --r: ffi:i$r4r I M Collier County, Florida Disaster Recovery Consulting Services Tab Vlll: Required Form Submittals Acknowledgement of Addendum 1 o Provided Attachment 2: Vendor Check List o Provided Attachment 3: Conflict of lnterest Affidavit o Provided Attachment 4: Vendor Declaration Statement o Provided o Note: This form appears to potentially require a notary seal. APTIM was unable to lawfully notarize this document because there are no form spaces for witnesses. Attachment 5: lmmigration Affidavit Certifications o Provided Attachment 6: Vendor Substitute W-9 o Provided Attachment 7: lnsurance and Bonding Requirements o Provided Other: Grant Forms o Provided APTIM Licenses o Any other licenses required will be obtained upon contract award. Note: RFP Exhibit l: Scope of Work, Specificotions and Response Formot, Tob Vlll: Required Form Submittals referenced on Attochment 5: Affidovit for Cloiming Stotus os o Locol Business thot wos not provided with the RFP ond is therefore, not provided with our proposol. Aptim Environmental & lnfrastructure, lnc RFP 17-7116 Use or disclosure ofdata contained on this sheet is subject to the restriction on the title page ofthis proposal. t\a! tt41:,1, 1 ... ril':' il ir(. ,1,'&^rnqdollrel| Lr{)I4]ltV ,,.,,,..."""q* .,""."..",-," ",.*:r.drl:,u'i,tr tll,y* lr*rlreib*ru*rr:ti,t .l'r:::iji.,a:it!:;,i t:.:? . ?:,J ] *r, . !ir,l Memorandum Ernai I : brendabri Ihart@.col I ier.gov.net Telephone; (239) 252-5446 FAX: (23e) 252-6697 ADDENDUM I Date: From: To: August 4,2017 Brenda Brilhart, Procurement Strategist Interested Bidders ,tcltn*r".,ledS * J: {i./x^ l latc Subject: Addendum # l RFP l7-71l6 - Disaster Recovery Consulting Services The following clarifications are issued as an addendum identifying the following change (s) for thereferenced solicitation: l" Q: Will office space be provided to the selected contractor? Collier County can make "break-out room" space available for up to l0 individuals at the Emergency bperations Center without charge for a period not to exceed 60 days. Will officJequlpmlnt and support be available? A: Collier County can provide wireless internet connectivity, and 5 tandline phones in the Emergency Operations Center without charge for a period not lo exceed 60 tlays, Computerswill not be available. Color and Black and white printing, copying and color maps wilt be charged at the prevuiling rate per copy ofthe Coungt's tiasei-copier equipment per page charge - payuble net thirty (30) days. 2' Q: Page 35, #l I 'How often would the vendor require coordination meetings?A: It is Cotlier County Emergency Management's desire that the vendor meet in March and Julyof each year jointly with all consortium members lo review, evaluate ancl train on cuffent and best praclices as it relates to assembly and nuances of FEMA Project llorksheet data needs, current FEMA policies and concerns, and other topics of interest. A two (2) business day formatis suggeste d ut each visit in March and July whereby a joint hatf day session coutd occur:/-br mutual concerns of all consortium members und the remaining 1.5 day woald be availablefor each consorlium member to huve one on one meetings. 3. Q: Has the Consorlium and/or county identi{ied standard positions in order to compare rates with other vendors, i.e., Project Manager, Public Assisrance Coordinator, Insurance Specialist, Environmental Engineer, Administrative, etc. If so, please provide.A: Collier County has not identi/ied standard positions as this is a new "Iion ty the County" 4. Q: Will the selected vendor mobilize to the Collier County EOC during disaster operations to begin planning for recovery operations? A: The County would reserve the right receive a quote and issue a task order to deploy beJorelandfull iffeusible or immediately following landfall at its tliscretion. 5' Q: Will the selected firm conduct an assessment of existing PA recovery documents, i.e., plans, procedures, guidance'? A: Ilthe County chaoses to have alirm review existing recovery docaments or intervene in pendingFEMA PIY uctivity, including the curent Fire Managiment Assistunce Grant the County would request a quotefor such seruices and issue a purchase order or task orderfor such work. There areno requiremerrts to have the vendor(s) review currenl work ut the present time without charge. It is assumed that the vendor(s) woutd like lo meet with consortium nrimbers to tliscuss in geneial terms what recovery business processes are presently in place so afast-start can be initiated st the next eruergency event. Such assessment ofthe current business processesfor the consortium would be at no-charge. 6' Q: Clarify what information is sought in the requirement to "describe contacts and relationships with your other clients and interaction with FEMA and state agencies". page 6, Tab II, bullet seven. A: Collier Coung and its consortium members expressed concern that u large huruicane event would stretch the capabilities of mostJirms if they had multiple awards within the impacted region, thereby delaying services and expertise to Collier County snd the consortium memhers. Demonstration that Collier County and the Consortium members wottld be a high priority client ispreferred. 7 ' Q: Please define "lead project staff'. Is this the primary point of contact or any staff with supervisory responsibility or some other standard? page 6, Tab III, bullet two?A: Collier County and the Consortiam members as intlividual governmental units woultl be tasking and paying individually for services. Each governmental unit could assign a supervisory level staff liaison to uddress each project worksheet or related effort 8. Has the Selection Committee been identified? yes If so, does it include members of the ..Consortium"? fes If so, which ones? A: Currently, the members severing are from the City of Marco, Naples Airport Authority, Collier Mosquito Control District and Collier County public Schools. 9. Q: Will a designated Selection Committee member contact proposer's references?A: Typically our Procurement services staff witt contdct references. 10. Q: What is the county's definition of a "large disaster"? Page 5, Tab II, bullet four.A: It is our general e"uperience that we sustain substqntial residential and commercial structural dantage and experience a storm surge greater than 7ft or winds at or near Category j. 1 l. ts the "Consortium" a formal quasi-governmental entity with an independent board as defined by Florida Statues, Section 163.01 or is it an informal intralocal agreiment? If it is a formal agreement could you provide a copy of the agreement filed with the County Clerk's office? Page 4, "Brief Description of purchase" A: It is an informal agreement, and reqaires each individual agency/municipality to negotiate and execute contracts with the awardedfirms. If you require additional information please post a question on the Online Bicltling site or contact me using the above contact information. ^ t/^(-ollrr:r L-()ldlrf-Y ellili:nBir31,,.?',}d.,flii#is :l#ti:l,(, I :lj J11 Attachment 2: Vendor Gheck List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: The Proposal has been signed. All applicable forms have been signed and included, along with licenses to complete the requirements of the project. Any addenda have been signed and included. tr E tr Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Aptim Environmental & Infrastructure, Inc. 4171 Essen Lane Baton Rouge, LA 70809 (98s) s07-201 l kipp.nelson@aptim.com t /' Date 8/15/17lValter Kipp Nelson 17-7116 Disaster Recovery Consulting Services C,rlfier. CtlNxt r* ,"..r1. ,,n., ,,,,,, -:,,,,.r. .i,.*...r,,, .,,, , ll',i,,.::-', r:tr ,-, ,... Attachment 3: Conflict of lnterest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with: RFP 17-7116 Disaster Recovery Gonsulting Services does not pose an organizationalconflict as described by one of the three categories below: Biased ground rules - The firm has not set the "ground rules" for affiliated past or current Collier County project identified above (e.9., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my firm. lmpaired objectivity - The firm has not performed work on an affiliated past or current Collier County project identified above to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information - The firm has not had access to nonpublic information as part of its performance of a Collier County project identified above which may have provided the contractor (or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. ln addition to this signed affidavit, the contractor / consultant must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and,2. lndicate if the information produced was obtained as a matter of oublic record (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s) and/or other means. 3. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below, the firm (employees, officers andior agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or othenruise) which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. p;r, Aptim Environmental & Infrastudt ture,lnc/ Signature and Date print Name: Walter Kipp Nelson Title of Signatory:Director, Disaster Management Services State of County of tnis f {rh aay or 4- who is OR who known to me to be the produced the following identification Commission STATE OF TOUISIANA PARISH OF POINTE COUPEE My Commlr8len H tl[,r tb 17-71 16 Disaster Recovery Consulting Services C,rril*r(l*rtrr,1, . '.-a^"".,"_.+",,.-i,.il ' i., ,bt, il: ,.ri Jrr , JiS :a; J{.1 ,t,jirl :", .-...- ,, Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: RFP 17-7116 Disaster Recovery Consulting Services Dear Commissioners: The undersigned, as Contractor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made ingood faith, without collusion or fraud. The Contractor agrees, if this proposal is accepted, to execute a Collier County document forthe purpose of establishing a formal contractual relationship between the firm and CollierCounty, for the performance of all requirements to which the proposal pertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced RFP 17-7116 Disaster Recovery consulting services (Proposal Continued on Next page) 17-7116 Disaster Recovery Consulting Services PROPOSAL CONTINUED lN wlrNESS WHEREOF, wE have hereunto subscribed our names on this in the County of in the State of day of -, 2o Firm's Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number: Number CCR # or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title: Send payments to: (required if different from above) Contact name: Title: Address: City, State,ZlP Telephone: FAX: Emarl: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State, ZIP Telephone: Aptim Environmental & Infrastructure, Inc. 4l7I Essen Lane Baton Rouge, LA 70809 F02000002878 FederalTaxldentification 77-O5ggg32 77237 pgs) s07-2011 Additional Contact I nformation Aptim Environmental & Infrastructure. Inc. Company name used as payee N/A N/A 31001 Treasury Center Chicago, IL 60694-9000 N/A N/A N/A Walter Kipp Nelson Director, Disaster Management Services 17-7116 Disaster Recovery Consutting Services Email 26 c,rffl*, C+,.*rr.r, ,. ril;;l; ;;;; i-;::;,;d;' i:,1.,..;1 ,qr:l -;'v; ;::r -,, I,l; Attachment 5: lmmigration Affidavit Certification Solicitation: RFP 17-7116 Disaster Recovery Consulting Services This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal lnvitations to Bid (lTB's) and Request for Proposals (RFP) submittals. Furlher, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Proflle page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. F3ily.re tp irtcJgCe this Affidavit and acceptable evidence of enrollment in the E-Verifu proqram, mav deem the Vendor I Bidder's oroposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 2744(e) of the lmmigration and Nationality Act ("lNA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) ot the lNA. Such Violation by the recipient of the Employment Provisions contained in Section 27 A @) of the INA shall be grounds for unilateral termination of the conlract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the '1986 lmmigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's I Bidde/s proposal. Company Name _Aptim Environmental & Infrastructure, Inc. Print Name Signature Title Director, Disaster Management Scrvices pu?1,iir Ls#rS I ftr.lft" i:o.,,*rt F*.rf p$rou f;gv{l6 was signed and who has produced orT Name) & Printed Name of LOMWEST NOTANY ru'BLIC, ID# I 33I 26 STATE OF TOUISIANA PAMSH OF POINIE COUPEE My Commlr$lsn ir frtr lifo The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. X#*,"3t*##,zojg,ov Notary Commission Number/Expiration 17-7116 Disaster Recovery Consulting Services CoiiTo, Ct:u*t.rt' d'1ffi1i,iti:i1i1 . Attachment 6: Vendor Substitute W - 9 Request for Taxpayer ldentification Number and Certification ln accordance with the lnternal Revenue Service regulations, Collier County is reguired to collect the following information for tax reporling purposes from individuals and companies who do business with the County (includin[ social security numbers if used by the individual or company for tax reporting purposes). Florida Statute119.071(5) require that the county notify you in writing of the reison for collecting thls information, which will beused for no other purpose than herein stated. Please complete all information thit applies to your business andreturn with your quote or proposal. 1. General lnformation (provide all information) FAX Email 2. Company Status (check only one) 3. Taxpayer ldentification Number (for tax repofting purposes onty) Federal Tax ldentification Number (TlN) 77-0s8.9e32 who do not have a TlN, will be required to provide a social security number prior to an award of the contract. 4.Sign and Date Form Certification: Under 17-71 16 Disaster Recovery Consulting Services Email I ,.,1t that the information shown on this form is correct to Taxpayer Name _Aptim Environmental & Intiastructurc, Inc_ (if different from taxpayer name) Address 4lZLEssen l.ane Order lnformation Address 4l7l Essen t.ane City Brton Rouge State LA Zip 70809 Remit / Payment lnformation AddreSS 39001 TreasuryCenter citY chicago state rL zip aoeg+ _lndividual / Sole Proprietor _1_Corporation _Partnership _Tax Exempt (Federal income tax-exempt entity under lnternal Revenue Service guidelines IRC 501 (c) 3) _ Limited Liability Company Enter the tax classification (D = Disreqarded Entitv, C = Corooration. P = Partnershiol Director, l)isuster Managernent. ServicesTT-058-9932 knowledge 28 Title * Dirccror, Disaster Managem"n 17-7116 Disaster Recovery Consulting Services qnitiu, C,owvrt,) ,,,,*Orr,,.*,,a.....,'.,. -,r, r.,,,*.,,i Attachment z : I nsuran; ril;r;o ing nequ irements lnsurance 1 Bond Type Required Limits1 ffi Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal GovernmentCompensaiion Statutory Limits and Requirements $100.000 single limit per occurrence Bodily lnjury and Property Damage $].80!.888 single limit per occurrence, $2,000,000 aggregate for Bodity tnjury Liability and Property Damage Liability. This shall include premisis and operations; lndependent contractors; Products and completed operations and Contractual Liability To the maximum extent permitted by Florida law, the Contractor/ Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, lossegand costs, including, but not limited to, reasonable attorneys'fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the contractor/vendor/consultant or anyone employed or utilizet by the ContractorA/endor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. $ 1.000..Q00. Hach Occurrence; Bodily lnjury & Proper.ty Damage, Owned/Non-owned/Hired; Automohile lncluded 2 ffi Employe/s Liability 3. ffi Commercial General Liability (Occurrence Form) patterned after the current ISO form 4, ffi lndemnification 4. Xl Automobile Liability 5. X other noted: rnsurance as E Watercraft $ -- Per Occurrence I UniteO States Longshoreman's and Harbonruorker's Act coverage shall be maintained where applicable to the completion of the work. $ - Per Occurrence ff Maritinre Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ _ Per Occurrence I Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ -- Per Occurrence $ *- Per Occurrence $1,000,000 Per Occurrence. $ 500,000 each claim and in the aggregate. $1,000,000 each claim and in the aggregate. $2,000,000 each claim and in the aggregate I Professional Liability $-- per claim and in the aggregater $1,000,000 per claim and in the aggregate. $2,000,000 per claim and in the aggregate I Poltution ffi Professional Liability I Valuahle Papers lnsurance [l Employee Dishonesty / Crime $- Per Occurrence $- Per Occurrence ? i] Performance and Payment Bonds 6 flaio oonct lncluding Hmployee Theft, Funds Transfer Fraud, lnclucle a Joint Loss payee endorsement naming Collier County. Shall be submitted with proposal response in the fornr of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to S% of the cost propo$al. All checks shall be made payable to the Collier County Board of County commissioners on a bank or trust company located in the state of Florida and insured by the Federal Deposit lnsurance Corporation, For projects in excess of $200,000, bonds shall be submitted with the executed contract by Proposers receiving award, and written for 1000lr of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underurritten by a surety authorized to do business in the state of Florida and othenruise acceptable to Owner; provided, however, the surety shall be rated as "A-' or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed S% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, lnc. of 75 Fulton Street, New york, New York 10038.X Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet, The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. X Cottier County must be named as "ADDITIONAL INSURED" on the lnsurance Certificate for Commercial General Liability where required. ffi fne Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of lnsurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. X Thirty (30) Days Canceilation Notice required. RLC 7t7t2017 Vendor's lnsu rance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. 8 10 Name of Firm Vendor Signature Print Name lnsurance Agency Agent Name l"ockton i.irrnpanics Inr: Ap(iru llnvironrncntal & lnfras[ructurc, lnc,_ Datg _August 15,2017 to] 17-71 16 Oisaster Recovery Con$uiting Services Telephone Number l5.2qo-ososl)an llritton RFP 17-71{6 Standby Disaster Response & Recovery Support Services Scope of Work, Specifications and Response Format As requested by the Collier County Bureau of Emergency Services Division (BES) (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") in conjunction with other Collier County agencies, with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County Divisions and consortium once awarded according to the Board of County Commissioners Procurement Ordinance, as amended. Brief Description of Purchase Collier County Board of County Commissioners, in conjunction with the Collier County Sheriffs Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco lsland hereinafter named "Consortium", is requesting proposals for an- lDlO ( indefinite delivery/indefinite quantity) Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. Background Permanent population of Collier County is 348,877 QAM. During "peak winter season" population of Collier County increases 30-40 percent. Collier County contains approximately a total area of 2,305 square miles, of which 1,998 square miles is land and 307 square miles is water. lt is the largest county in Florida by land area and fourth largest by total area. Detailed Scope of Work The successful proposer will assume responsibility as an independent contractor for the development and submission of FEMA grant applications and the management of all such disaster-related grants, including but not limited to, Fire Management Assistance Grants (FMAG). The awarded contractor(s) will be required to follow the code of Federal Regulations, as it relates to procurement and scope of services as amended and updated. This will include working with federal agencies, state agencies, and several departments within Collier County, including but not limited to recurrent and direct involvement with Office of Management and Budget, Emergency Management, Sheriffs Office, Collier County District Schools, City of Naples, Naples Airpoft Authority, and City of Marco lsland henceforth referred to as the consortium. Some of the services the successful proposers may be asked to perform include, but are not limited to the following: 1. Participate annually in WebEOC training with Emergency Services and have staff available to locate on site at the EOC as needed. 2. Provide Public Adjuster construction claims consulting. Such efforts may include re-construction estimation, bid document preparation and construction and budget oversight. 17-71'16 Disaster Recovery Consulting Services 32 Provide grant management advice to the Consortium members related to FEMA, Federal, or State agency pass-through grants. The successful proposer will review the County's and or Consortium members' current record-keeping strategy for documentation. The successful proposer may be required to provide the County with pre-disaster assistance in an effort to assess what requirements are needed within the consortium to prepare for gathering the needecl expenditure data, assign required disaster liaison, andior any other pre-disaster preparation that may be required. Proposer will assist the affected departments and consortium members to develop a standard guideline as part of their emergency plans on how reimbursement expenditures are recorded, what type of documentation should be maintained, and provide any other associated services that may be directly related to support recovery costs and reimbursement from appropriate agencies. File the initial Request for Public Assistance (RPA) after the initial disaster (event) within the deadline time period, Meet all stated deadlines to meet FEMA and the State's required timelines to recover full reimbursement. Meet with FEMA Representative and the State Public Assistance Coordinator for the lnitial Kickoff Meeting to discuss what the County's and or Consortium member's initial disaster related damages and expenditures appear to be. Review the procedures and follow-up processes required to support full reimbursement and or grant funding. Review contracts, advise the Consortium on the establishment of contracts for contingency services and supplies and advise on the scope of work development for said contracts, review the portfolio disaster vendor list, purchasing documentation and union agreements. Prepare any required supporting documentation that must accompany the Project Worksheets, including working with the Consortium members to gather details related to employee fringe benefits, overtime, etc. for labor rates to provide to FEMA. Work with appropriate consortium members to assist the FEMA, Federal or State Agency in providing the necessary information, e.g. insurance policies, personnel policies, as requested by those or other agencies to complete necessary documentation for reimbursement and or grant application. Research as necessary to complete all forms. Assist the affected consortium in compiling their initial damage assessments if requested for all expenditures, both in force account and permanent damages, including labor, equipment, materials, contract, rental equipment and all FEMA reimbursement categories. and so on. Assist the affected consortium in completing the appropriate documentation required for federal and state reimbursement, and the submittal of all eligible expenditures for small and large projects to the appropriate agencies, and within the required deadline. 10. Provide assistance to determine if any eligible damages or expenses have not been quantified and presented for reimbursement. 11. Assist in tracking all project documentation submitted and following any outstanding expenditure(s) to ensure that all eligible expenditures are credited through submitted reimbursements. Ensure that the consortium understands why certain expenditures were de-obligated, if any. Track all expenditures and reimbursements to maintain high quality reconciliations of monies expended by the department and or consofiium members and submitted for reimbursements versus those actually received. 12. Provide copies of all documentation transacted for reimbursement on behalf of the department, both electronically and hard copy to Collier County OMB or designee for its activity and to the appropriate departments to the members of the consortium. Offer the consortium any project management design and/or coordination ideas that may result in cost savings, efficiencies, or increased reimbursement. 13. Assist the consofiium, to provide all necessary backup documentation, e.g. invoices equipment usage documents, etc. that will garner full reimbursement or grant eligibility. The documentation submitted for reimbursement must withstand a FEMA or Federal or State audit and State Emergency Management audit, and the successful proposer will have to support the work for which they are assisting the consortium. 14. Assist with any special documentation and requirements to receive reimbursement under the FHWA program working with the Florida Department of Transporlation (FDOT) and consortium. 15.Assist the specialized FEMA teams as they become necessary in the process. Specialized beach renourishment FEMA teams may be assigned to Collier County to review the reimbursement in this 17-7116 Disaster Recovery Consulting Services 33 4. 7 B. 9. particular area. The $uccessful proposer would work with this team as necessary to assist in getting reimbursement for the County. The successful proposer may have to work with the Army Corps of Engineers, other Federal agencies along with other State agencies to receive reimbursement. 16. Maintain records of all the documentation provided by the County and or Consortium submitted to any outside agency for reimbursement and provide the County/Consortium with said copies upon request at any point in the process. 17. Once all projects are complete and reimbursement has been drawn down for eligible costs, the successful proposer would assist with final preparations with the State of Florida and FEMA or federal agencies for final inspections and the closeout process for large and small projects. The successful proposer would participate in the exit conferences with the County, State, and FEMA agencies. 18. The successful proposer must be available to assist with any requests for audit information by any source. 19. lf any disputes arise between the consortium and FEMA and/or the State, the successful proposer will assist the consortium in strategizing and writing the appeals. 20. The successful proposer must be able to have a team available from the start of the disaster reimbursement process to the closeout process for the consortium. This includes any time accounted for if an appeal is requested by the consortium. 21. Provide miscellaneous services not otherwise described, but which the consortium may require during the course of the Agreement, or any other tasks associated with FEMA and FHWA grant management or documentation reimbursement process as requested by the consortium. 22.The successful proposer will also provide the consortium members with a flnal report that will summarize the total reimbursement requested, total expenditures by Project Worksheet, and any special circumstances. Additionally, reporting requirements include FHWA reimbursement, total number of Project Worksheets, total reimbursement requested by Category type, total reimbursement requested by small or large project, and any other relevant data. 23. This scope of work does include public adjusting and will include coordinating with each applicant's Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. 24. Provide assistance with Florida Division of Emergency Management Bureau of Recovery Public Assistance document coordination, meetings and project worksheet ammendments, It is the intent of this consortium to award to multiple firms, with the option to procure services from all awarded consultants as needed. Work assignments will be made by requesting a proposal from one or more Firms and the issuance of a Purchase Order for the assigned Task, The Consortium reserves the right to assign all or portions of the work to one or more firms. Each Agency within the Consortium will have an assigned point of contact person. 17-71 16 Disaster Recovery Consulting Services EXHBIT B. GRANTING AGENCY PROVISIONS fra:vrx:lrad irt $*parate fii* '17 -7 1'l,6 Dlsaster Recovery Consulting Services EXHIBIT C - GRANTING AGENCY FORiiS frr*vidrd i* $+*parate Fi*e 1. Certification Regarding Debarmenl, Suspension, and Other Responsibility Matters - Primary Coyered Transactions2. Certification regarding Lobbying3. Conflict of lnterest4. Anticipated DBE, MryVBE oTVETERAN Participation Stffern€ni5. Oppotunity Li$t for Comrnoditres and Confacual Servires and ProfessionalConsultant $ervices6. Acknowledgemenl of Grdflt Terms and Conditions 17-71fi Disaster Recovery Consulting Servicos 36 EXHIBIT A FEDEML CONTRACT PROVISIONS FEDERAL EMERGENCY MANAGEMENT AGENCY The supplemental conditions contained in this section are intended to cooperate with, to supplement, and to modify the general conditions and other specifications. ln cases of disagreement with any other section of this contract, the Supplemental Conditions shall govern. Gontractor means an entity that receives a contract. The services performed by the awarded Contractor shall be in compliance with all applicable grantor regulations/requirements, and additional requirements specified in this document. lt shall be the awarded Contractor's responsibility to acquire and utilize the necessary manuals and guidelines that apply to the work required to complete this prqect. ln general, 1) The contractor (including all subcontractors) must insert these contract provisions in each lower tier contracts ( e.g. subcontract or sub-agreement); 2) The contractor (or subcontractor) must incorporate the applicable requirements of these contract provisions by reference for work done under any purchase orders, rental agreements and other agreements for supplies or services; 3) The prime contractor is responsible for compliance with these contract provisions by any subcontractor, lower-tier subcontractor or service provider. FCP-I EXHIBIT A FEDERAL CONTRACT PROVISIONS FEDER.AL CONTMCT PROVISIONS 1. Conflict of lnterest - This ContracVWork Order is subject to chapter 1 12, F.S. The vendor shall disclose the name of any officer, director, employee, or other agent who is also an employee of the State. Grantee shall also disclose the name of any State employee who owns, directly or indirectly, more than a five percent (5%) interest in the Contractor's company or its affiliates. 2. Discriminatory Vendors * (1) No person, on the grounds of race, creed, color, religion, national origin, age, gender, or disability, shall be excluded from participation in; be denied the proceeds or benefits of; or be othenrvise subjected to discrimination in performance during the term of the contract. (2) Contractor shall disclose if they appear on the discriminatory vendor list. An entity or affiliate placed on the discriminatory vendor list pursuant to section 287.134, F.S. may not: 1) Submit a bid on an Agreement to provide any goods or services to a public entity; 2) Submit a bid on an agreement with a public entity for the construction or repair of a public building or public work; 3)Submit bids on leases of real property to a public entity; or 4) Be awarded or perform work as a consultant under an agreement with any public entity; or transact business with any public entity. 3. Lobbying - No funds received pursuant to this Agreement may be expended for lobbying the Federal or State Legislature, the judicial branch, or a federal or state agency. The bidder or offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) lf any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $'100,000 for each such failure 4. Record Retention - A. The contractor shall maintain and retain sufficient records demonstrating its compliance with the terms of the Agreement for a period of at least five (5) years after final payment is made and shall allow the County, the State, or its authorized representatives access to such records for audit purposes upon request. B. ln the event of litigation or settlement of claims arising from the performance of this contract, in which case contractor agrees to maintain same until the County, the FEMA Administrator, the Comptroller General of the United States, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related to the litigation or settlement of claims 5. Diversity - All contracting and subcontracting opportunities afforded by this solicitation/contract embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State of Florida. Firms qualifying under this solicitation are encouraged to submit FCP.2 EXHIBIT A FEDERAL CONTRACT PROVISIONS bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bid specification. These requirements apply to all bidders/offerors, including those who qualify as a Minority Business vendor. A list of minority owned firms that could be offered subcontracting opportunities may be obtained by contacting the Office of Supplier Diversity at (850) 487-0915. 6. Applicable Laws - The contractor shall comply with all applicable federal, state and local rules and regulations in providing services to the County. The contractor acknowledges that this requirement includes, but is not limited to, compliance with all applicable federal, state and local health and safety rules and regulations and that FEMA financial assistance may be used to fund the contract. As such, the contractor wlll comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. 7. Administrative, Contractual, or Legal Remedies - Unless otherwise provided in this contract, all claims, counter-claims, disputes and other matters in question between the local government and the contractor, arising out of or relating to this contract, or the breach of it, will be decided by arbitration, if the parties mutually agree, or in a Florida court of competent jurisdiction. 8. Termination for Cause and for Convenience - This contract may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this contract through no fault of the terminating party, provided that no termination may be effected unless the other party is given: (a) Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate; and (b) An opportunity for consultation with the terminating party prior to termination. This contract may be terminated in whole or in part in writing by the local government for its convenience, provided that the other party is afforded the same notice and consultation opportunity specified in I (a) above. lf termination for default is effected by the local government, an equitable adjustment in the price for this contract shall be made, but no amount shall be allowed for anticipated profit on unperformed seruices or other work, and any payment due to the contractor at the time of termination may be adjusted to cover any additional costs to the local government because of the contractor's default. lf termination for convenience is effected by the local government, the equitable adjustment shall include a reasonable profit for services or other work performed for which profit has not already been Included in an invoice. For any termination, the equitable adjustment shall provide for payment to the contractor for services rendered and expenses incurred prior to receipt of the notice of intent to terminate, in addition to termination settlement costs reasonably incurred by the contractor relating to commitments (e.g., suppliers, subcontractors) which had become firm prior to receipt of the notice of intent to terminate. Upon receipt of a termination action under paragraphs (a) or (b) above, the contractor shall promptly discontinue all affected work (unless the notice directs otherwise) and deliver or otherwise make available to the local government all data, drawings, reports specifications, summaries and other such information, as may have been accumulated by the contractor in performing this contract, whether completed or in process. 9. Patents and Data - No reports, maps, or other documents produced in whole or in part under this contract shall be the subject of an application for copyright by or on behalf of the contractor. The grantor agency and the grantee shall possess all rights to invention or discovery, as well as rights in data which may arise as a result of the contractor's services. 10. Glean Air Act and Federal Water Pollution Control Act - (1)The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 FCP-3 EXHIBIT A FEDERAL CONTRACT PROVISIONS U.S.C. S 7401 et seq. (2) The contractor agrees to comply with all applicable stndards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. (3) The contractor agrees to report each violation to the County and understands and agrees that the County will, in turn, reporl each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (4) The contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FEMA. 11. Suspension and Debarment (1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt.3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R, S 180.995), or its affiliates (defined at 2 C.F,R. S 180.905) are excluded (defined at 2 C.F.R. S 180.940) or disqualified (defined at 2 C.F.R. S 180.935). (2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by the County. lf it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Florida Department of Emergency Management, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions." (5) The Contractor's debarment and suspension status will be validated by the County at the System for Award Management al y,;y11.,trt4;.;-:,;].#1, and the State of Florida at , -. ...: ,,.]r.: ...-.-l -,'...":"r,-.1.. . + ' :;*rlr,t'1?, t- .: .... :1...t:4'.;!'...;,,.-.1....,-1...'.1-': ..-, I i..:."r.i-.*:il1 12. Reporting - The contractor will provide any information required to comply with the grantor agency requirements and regulations pertaining to reporting. lt is important that the contractor is aware of the reporting requirements of the County, as the Federal or State granting agency may require the contractor to provide certain information, documentation, and other reporting in order to satisfy reporting requirements to the granting agency. 13. Access to Records - (1) The contractor agrees to provide the County, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. (2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The contractor agrees to provide the FEMA Administrator or his authorized representatlves' access to construction or other work sites pertaining to the work being completed under the contract." Pursuant to Section 20.055(5), F.S., the contractor will cooperate with the State of Florida's lnspector General in any investigation, audit, inspection, review, or hearing. 14. Energy Efficiency Standards - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. 15. DHS Seal, Logo, and Flags - "The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre- approval." 16. No Obligation by Federal Government - The Federal Government is not a pady to this contract and is not sublect to any obligations or liabilities to the non-Federal entity, contractor, or any other pafiy pertaining to any matter resulting from the contract. FCP-4 EXHIBIT A FEDEML CONTRACT PROVISIONS 17. Program Fraud and False or Fraudulent Statements or Related Acts - The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract." 18. Recovered Materials - (1) ln the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA designated items unless the product cannot be acquired (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii) At a reasonable price. (2) information about this requirement is available at EPA's Comprehensive Procurement Guidelines web site, lrltp-lwu&ry,epa.spy&p.sl. The list of EPA-designate items is available at hllfi ;.1,1w-ua1v-sp"a-govleaolpf od!ct$..b}r:l. 19. Discriminatorv Vendors List: ln accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been pirced on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for ine construciion or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor' or consultant under a contract with any public entity, and may not transact business with any public entity. 20. lnspector General Cooperation: The Parties agree to comply with Section 20.05_5(5), Florida Statutes@eacceSStoanyrecords,dataandotherinformationdeemed necessary to carry out his oi her duties and incorporate into all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes. F-CP.5 EXHIBIT B GRANT CERTIFICATIONS AND ASSUMNCES GRANT CERTIF|CANONS AND ASSURANCES THE FOLLOWING DOCUITiENTS NEED TO BE RETURNEO WTH SOLICIATION DOCUIUENTS '1. Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions2. Certification regarding Lobbying3. Conflict of lnterest4. Anticipated DBE, MM/BE or VETEMN Participation Statement5. Opportunity List for Commodities and Contractual Services and Professional Consultant Services6. Acknowledgement of Grant Terms and Conditions GCA-1 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primary Covered Transactions (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: Are, not .p-resently debarred, suspended, proposed. for debarment, declared ineligible, or voluntarilyexcluded from covered transactions by any'Federat aepartment JiJsieni]t: Have not within a three-y-ear period preceding this proposal.been_convicted of or had a civil judgmentrendered against them ior commission of fEud o'r a'crtminat-onlnse-ln-#;;.t,"r;i["dlt"iring,attempting to obtain, or.performing a public (Federal, State or tocitftransaction oiioiitijciunoer apublic trans.action; violation of Feddral or Statd antitrust stitutei oi coirmission ot emOliziemlnt, theft,forgery, bribery, falsification or destruction of records, maiing ratsl 'statements, oi ieielving storenproperty; Are not presently indicted for or othenryise criminally or civilly charged by a governmental entity (Federal,State or local) with commission of any of the offens'es enum'eratedin pa'ragiaph tfltOj Jiinisi-6riirication;and Have not within a three-year period preceding this application/proposal had one or more publictransactions (Federal, state or local) tenirinated f6r cause'or oerauri.- -- (2) where the prospectrve-fl,4ry.q?rticip.ant,is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation td tnls pr'oposal. Walter Kipp Nelson l)isaster Recovery Consulting Services (a) (b) (c) (d) Name Director, Disaster Management Services Title Aptim Environmental & Infrastructure. Inc. Firm 4171 Essen Lane, Baton LA 79809 z.r Project Number 77-058-9932 Project Name RFP l7-7115 Tax lD Number r0-951-5077 DUNS Number Street Address, City, State, .Zip ;-'., {"!* ,/,,r, A t'r' GCA-2 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Lobbying The undersigned -Aptim Environmental & Infrastructure, lnc._ (Vendor/ Contractor) certifies, to the best of his or her knowledge and belief, that: (1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to anyperson for influencing or attemptlng to influence an officer or employee of an agency, a member of the Legislature, an officer or employee of the judicial branch, or an employee of a State agency in connection with the awarding of any State contract, the making of any State grant, the making of any State loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any State contract, grant, loan, or cooperative agreement. (2) No grantee, nor its persons or affiliates, may employ any person or organization with funds received pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State agency. The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the costfor advertising, including production costs; postage; entertainment; and telephone and telegraph; a3d association dues. The provisions of this paragraph supplement the provisions of section 11.062, Florida Statutes, which is incorporated by reference into this solicitation, purchase order or contract. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certifu and disclose accordingly. The Vendor/Contractor, _Aprim Environmenral & [nfrasrurucrurc, tnc. _, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any, ln addition, the Contractor understands and agrees that the provisions of 1 1.062, Florida Statutes., apply to this certification and disclosure, if any. Walter Kipp Nelson Name of Authorized Official Tiilel)irector, Disaster Mana g;Sig nature of Vendor/Contractor's Authorized Official Ausust t5,2017 l.rara t Service/ l/',,.' ./ J. /- :"'u'.'- .'' 1 f 'n ,t' GCA-3 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Confl ict of I nterest Certification RFP I7-7I I6 Collier County Solicitation No 1, Walter IQpp Nelson hereby certify that to the best of my knowledge, neither I l9r my spouse, dependent child, general partner, or any organization for which I am serving aJ an officer,director, trustee, general.partner or employee, or any person oiorganization with whom I am neg-otiating or have an arrangement concerning prospective employment has a financiil interest in this matter I further certify to the best of my knorrledge that this matter will not affect the financial interests of any memberof my household. Also, to the best of my knowledge, no member of my household; no relative with whom I have a close relationship; no one with whom my spouse, parent or dependent child has or seeks employment; and noorganization with which I am seeking a business relationship nor which I now serve actively or have servedwithin the last year are parties or represent a party to the matter. I also acknowledge my responsibility to disclose the acquisition of any financial or personal interest as describedabove that would be affecled by the matter, and to disclose any interest l, or anyone noted above, has in anyperson or organization that does become involved in, or is affected at a later date by, the.conduct of this matter.,) ../// .t ,/ {l- ;,'walterKippNelson /.J* {/." {1,7/ .A Name Signature Privacv Act Statement Title I of the Ethics in Government Act of 1978 (5 U.S C. App ), Executive Order 12674 and 5 CFR part 2634, Subpart Irequire the reporting of this information. The primary use of the information on this form is for review by officials oi TheJustice Department to determine compliance with applicable federal conflict of interest laws and regulitions. Additionaldisclosures of the information on this report may be made: (1) to a federal, state or local law enforcement agency if theJustice Department becomes aware of a violation or potential violation of law or regulations; (2) to a court or party in a courtor federal administrative proceeding if the government is a party or in order to comfity with a judge-issued subpoena; (3) to asource when necessary to obtain information relevant to a conflict of interest inveitigation'oriecision; (4) to the NaiionalArchives and Records Administration or the General Services Administration in records management inspections; (5) to theOffice of Management and Budget during legislative coordination on private relief legislatiin; and (6j in response to arequest for discovery or for the appearance of a witness in a judicial or administratiie proceeding,'if the information isrelevant to the subject matter. This confidential certification will not be disclosed to any requesting peTion unless authorizedby law. see also the oGE/Govr-2 executive branch-wide privacy Act system of records. Director. Disaster Ma GCA.4 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES (OLLIf R (OUNTY AfiITI( IPAlED T} 15ItrDVANTAG ED, MINORITY, WOMEN OE VITERAN FARTI{ IFATION $TATEM EN.T grirt*.: di,l be ;eriied u$rerfa8e 5tatuSrj # l requrre $€ Ft.t!.lt :r, either prorvde r reris:d stBtemer,: $ proude 5*s(r ro{ufitntatoo thBt !illditir i A. pBtMt vEHSCIn/C S!{InA(TOR til rOfi MATtCIr'l Pirr,lE r{Arn5 ?*rLtt FE:B }.lur,rEEF {Otl?PidT }C,rLn E,itut8Ut{T Aplim Environmenul & Infi'astructure, Inc. ir{r at r"ra : t!6f, 03{3F1 rifS Birtli,rfira6!} licir-r! A,R diOtliiEri Ar9rilig afiTEn!*irf r C\3t f,1SE *j&Er tlR ri:'ri "i lt"lrli ?15t0\ ll,.IrE{.3 lif5: Il fllTlilcllroli fFot,, T?,t lr;lAlt gttgtiitr! ltiirB,*Troaii t SEir r(t 9i5!ELE! rflEairir , THE nc].lri?. OF:}1l5 a3a*Tkj.{! cgits-Blt!:loll ? 1 6' .9\!{JL-ATON; {: }crhrF? ! fu,r 15 ii,li5 5UBtll:.r,3ti t flfrlrrlr,.i f ,'85. Ef'.,:lOH ,iUhtBEF B' lF PfrrnfiE H*S SilACOIi{TRACTOfi OR SUPPUEE $rHO l9 A OfIAOI/A}{1AOEO HIfrrOBlTYr WOMEN{W},}EO, SffxtALL SUSIIXES$ CO!*CEAK OR SfR\rlCE DISABLED \€rEnAi,, FBlt*lE tB IO (tlMPL$E 1?fl8 HIXT SrtTm{,t 'UPCOT{]aA{TO[ OI 9UPPL'ER rIAMT TYPt Or WOm( On 5Pf,C1&LTY pta( f ,aT o, co?.JlR"!_ft DOTTA*5 t. $g{Tl0fil Ta st C0MrLETE0 By PRIME vfr'{oCIn#sil}RA{T0* Walter Kipp Nelson August l-5,2017 Director, Dis$ter lv{anagemen t Sen,ices kipp.neison@aptim.corn (985) 507-20r r ruolE ih* Inia{ritroa i5 J6?d 10?ra€l itd reporl an*{rpatsd DBE or t,tBE tartrilpslrcn ifl f€defBl!r.iurd"d cortrxij Trte aaiic-l$,a1ed }3E or f,rBE ir,ount E qoiua$r, aod illll tgt become }}rt ai th€ gontrratull tgrmg rtrls fsrm m{s! b,e cuonriuid i! irtre 3i reJ}ffg€ lo 3 Joir!1!!ion'Jend*hena*ardedaaotlnt!:rn$Bd-th*orim**ri: bi&s,adtoilpddetnernisrsiltDrrorlhsgrrilistrpilanaeiiies. ftflt{E !Y wge &1erk affiikar B' hrlDfnrc ,! r€lcaf 14, illu{e,iFen(at t{a 5ub€citt. i:!?ift Amncir .&siiePa{ifi. Alwicr 4Fn f{on-trlrnd{if; !*,r6mer tnlJ!v Otr}€t: &rt of rrlv otlrs srtrg lifis o D. $E(TIOI{ TB B.T {OMPIETED &Y COLI.IEfi COU'qTY ,t?31't'"!Ell'r !.iArr'lE iOL::ER f-CliTRifT q irrts, nrP GCA. 5 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES pr, opponTul{Ty Ltsr roft roMMoDffiES Atro (oilTBArrult srftficEs AI.jtr FROrESStOhAL toFisut IAHT SEnV}tt9 ,'l ,-. :.^i p3,iai of r-li.'C,. Ccun:'i *ar *-;ieguii:rOFJ ic,tiJ cr :gJrsrarff.Jjo(rc J:rtu trj . ti:, rlst .td)p tnd PpFr.g Coni.3dof rSfl rne C,ons.ri:ta.t nddresr Bnd P!}gsl.? Lumb*r Prg{urERleBt f.umberi Ad+efirsr{lEr8 f i.drnt}E Aptim Environrnental & Infrdstructurc. lnc. 4l7l Essen Lane. Baton RouBe. LA 70809 RFP l7-71 l6 rhe list bejo* '5 ifirnded io be e lirlri€ # irnrJ th3t are- or 3?terxlptlo€ ttr, ,artrrpete 6n trle E{oiefl nuanbered abca€. T}16 irst TUyr rnfrrdc the flrm bi66h6 ar qusrinf a5 prm*. a! peil es gubj and lupriieE rylotmg aor paft'tipatts* Fflme rBflr&ttor! and corrJul?ii}ts mustprotiderntqtrnatiinforNlmheI, l:.?.ard4 snd,rhouldprovloesRyirnfdrmEtiorrth,4h6irelor.Humb€rri 6.t"ail68 r?ulfsrilt#tun be submrned wEt tr* +o pt<tag! .1. Federii Tir trftumbea :. fqrm nime ]. PlBne ftur{?be! .! ardr€r: l. tSdr F rm E eblirtr*d 72- 1045884 lrrnovative En)cr(etlcy Manascmclt!. Inc. 9r9-990-8191 .2801 Slatcr Road Suile I l0 Morrisville, NC 27560"8477 'E Baz Ho*-OBE 5{bcantrsfti{ 5ub(@luu,itsfit I innJ;alGross treraprs trrsrhaBtlfit,tlon Bet&een ! l-5 Beiiiffi Bet#een ! 5-18 Bi{ia Betlgen ! l&15 .n;iiiefx ,,lore thlo 5 t5 rfilt ilo$ I 985 1.. fe$efii rrr tD n+urntret .i fE m Harnjs i. tr,hane {$rbBf .*. nddrest 3 r"tsr frmi adebiirned 26-342t632 Florida Disaster Consultinp. T.T.C (863) 370-2039 324 Oak Trail Lakeland, FL 338 t 3 , Annuglcr{rs l€(:rfis f]rurr th*n 3 t ",o ron I x l*r.reen i l-5 flrrriiofl I lAet e"n r ilo ffi!,im I le.t**n , lc.ts m*riie [_lrao"e thar, 1 ]5 ,nr iiot 'E nfi{r,DEE Sr!{anlf3r',rt ,ulca$fiE.$dB&t 1.. Fa{ser3r ta.t. :t tilmbfi l. f;r111 $rme 3 Phons |{urrb*r' s. ad{kerr. 5. iaarrtrmE*abliiSed 77 -0589932 l\otitrl Envirqlrnenrdl & IDtiastructurc, Inc (9ti5) 507-201 I 4 I 7l lisscn l.ane Baror Rouge, LA 70809 I Inouel6ross ,t(erpt,"E nl6€r-988 S4}acqf{iractsr 5ub(Ez!ut?Bt Lg,' thar, , ! {r, ii6n Bet**en i 1-5 $i.,li$n Berr.Een 5 5-lO ffi1lisrl Bet,reen I 1CLl5 ririltie(I ldore rhan 5 15 $#i6fl I F€d€rai Ts, i$r$umber :. Filrr llame. 3. Phon€ r*l.Jr?lbgrl .i. ndidteE 'B N'N-CBE 5u&r8fiirit?at Suixon s,trnt 3 Anndal GroJs a€(€'pts I ILe:c then 3 r mr ron I leeraeen t 1.; m ritr I laet**n i s-ro B;iii@ I lgsr*e€n i r&13 mfr,rm l_lh.or€ thdn 5 li 'nr,tioo 5 t?Br f,rnr Established t:LA-b EXHIBIT B GRANT CERTIFICATIONS AND ASSU RANCES COLLIER COUNTY Acknowledgement of Terms, Gonditions and Grant Clauses Flow Down of Terms and Conditions from the Grant Agreement Subcontracts: lf the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be available to the Department for review and approval. The vendor agrees to include in the subcontract that ('1) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly report the subcontractor's progress in performing its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat. Certification On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identified in this solicitation document(s). Vendor/Contractor Name Date August 15,2017 Authorized Signature AddreSS 4l7l Essen Lane, Baton Rouge, LA 70809 Solicitation/Contract # GCA-7 STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFE$SIONAL REGULATION BOARD OF PROFESSIONAL GEOLOGISTS (850) 487-1395 2601 BLAIR STONE ROAD TALLAHASSEE FL 32399-0783 APTIM ENVIRONMENTIAL & INFRASTRUCTURE, INC 4171 ESSEN LANE ATTN: EMILY HOLEVA BATON ROUGE LA7O8O9 Conqralulaliorrsl With this license you become one of the nearly . one -mittion Floridians licensed by the Department of Business and Professional Requlation. Our professionals and businesses range from architects t6 yacht brokers, from boxers lo barbeque restaurants, and they keep Florida's economy slrong' Everv dav we work lo inlprove lhe way we do business in order to seive vou better. For inforrnation about our services, please loo onto www.rnvfloridallcensE.com. Thero you can find more inlormation aboui our divisions and lhe regulations lhat impact you, subscribe to department newsletters'and learn more about ihe Department's initiatives. Our mission at the Department is: License Etficiently, Regulate Fairlv. We constantlv strive to serve you better so that you can serv6 your customeis. Thank you for doing business in Florida' and cdngratulations on your new license! iw#, GB409 STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION l$SUED: 0713012017 GEOLOGY BUSINESS APTIM ENVIRONMENTIAL & INFRASTRUCTURE' INC. lS CERTIFIED under the provisions o{ Ch.492 FS. Erpi.atiM dalo : JUL 31, 2018 L17O730000O468 DETACH HERE RICK SCOTT, GOVERNOR JONATHAN TACHEM, SECRETARY STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION The GEOLOGY BUSINESS Named below lS CERTIFIED Under the provisions of Chapter 492 FS. Expiration date: JUL 31, 2018 APTIM ENVIRONMENTIAL & INFRASTRUCTURE, INC 4,I7,I ESSEN LANE BATON ROUGE LA7O8O9 BOARD OF PROFESSIONAL GEOLOGISTS ISSUEt): 0713012017 DISPLAY AS REOUIRED BY I-AW sEo # 11707300000468 RICK SCOTT. GOVERNOR ISSUED: 07n1n417 STATE OF FLORIDA DISPLAYAS REQUIRED BY LAW JONATHAN ZACHEM, SECRETARY sEQ# L1707310000627 DEPARTMENT OF BUSINESS AI'ID-PROTESQION{L-BEqULATION--" "'' eoiiirCucriou lNDusrRY LlcENslNo BoARD rhe GrrurnnL coNTRAcroR Named below lS CERTIFIED ijnltiltre provislons of Chapter 489 FS. Expiratlon date: AUG 31,2018 JAEGER, DAVID E Xpiit,t ii kVt rio rul,t rrural & I N FRASJFUoTU RE, I NC' i2z-ti wtHreR GARDEN vINELAND RD WINTER GARDEN FL 34787 AGREEMENT17.7116 for Disaster Recoverv Consultinq Services THIS AGREEMENT, made and entered into on this day of 2017, by and between Tetra Tech, lnc., authorized to do business in the State of Florida, whose business address is 2301 Lucien Way, Suite 120, Maitland, Florida 32751, (the "Consultant") and Collier County, a political subdivision of the State of Florida, (the "County"): 1. WITNESSETH: AGREEMENT TERM. The Agreement shall be for a five (5)year period, commencing on ffindterminatingfive(5)yearsfromthatdateoruntilalloutstanding Purchase Orders issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Consultant, renew the Agreemenf unOer all of the terms and conditions contained in this Agreement for five (5) aJditionat one (1) year periods. The County shall give the Consultant written notice of the County's intention-to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days, The County Manager, or his designee, shall give the Consultant written notiie of the County's inteniion to extend the Agreement term prior to the end of the Agreement term then in effect. COMMENCEMENT OF SERVICES. The County, in conjunction with the _Collier County ntyPublicSchools,MosquitoControlDistrict,Cityof Naples, Naples Airport Authorig, and City of Marco lsland, including but not limited to the Clerk of the Circuit Court, Supervisor of Elections, Tax Collector, Property Appraiser, Everglades City, hereinafter named "Consortium", may obtain services under this Agreement. The Consultant shall commence the services for the County upon the issuance of a Notice of Proceed attached with Consultant's not-to-exceed proposal' STATEMENT OF WORK. The Board of County Commis_sioners deemed five (5) firms to @anAgreementtoeachfirm.Eachawardeewillenterintoan Agreement to Disaster Recovery Consultant services on an as-needed basis as may be re-quired by the County in accoidance the terms and conditions set forth in Exhibit B - Request ior proposit (nfp) #17-7116 "Disaster Recovery Consulting Seru:g"."ll Scope of Services, inctuding Grant and FEMA exhibits and addendum, and Exhibit 3. #17-7116 & Disaster Recovery Consulting Services Tetra Tech, lnp. Page I of 13 C - Consultant's proposal, referred to herein and attached hereto to the Agreement. This Agreement contains the entire understanding between the parties and any modiflcations to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 3.1 The County, in conjunction with the Collier County Sheriffs Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco lsland, including but not limited to the Clerk of the Circuit Court, Supervisor of Elections, Tax Collector, Property Appraiser, Everglades City, hereinafter named "Consortium", may obtain services under this Agreement. 3.2 The execution of this Agreement shall not be a commitment to the Contractor that any Work will be awarded to the Contractor. Rather, this Agreement governs the rights and obligation of the procedure to obtain Work and all Work undertaken by Contractor for County pursuant to this Agreement during the term and any extension of the term of this Agreement. 3.3 The procedure for obtaining Work assignments under this Agreement is as follows: The Contract Manager/Representative of the Consortium will request a not-to-exceed proposal from one or more firms and upon acceptance a Purchase Order will be issued for the assigned Task. Each Agency within the Consortium reserves the right to assign all or portions of the Work to one or more firms. 4. THE AGREEMENT SUM. The County shall pay the Consultant for the performance of this Agreement based on Exhibit A - Fee Schedule, attached hereto and the price methodology as defined in Section 4.1. Paymentwill be made upon receiptof a proper invoice and upon approval by the Contract Manager or designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act." 4.1 Price Methodology. Time and Materials: The County agrees to pay the Consultant for the amount of labor time spent by the Consultant's employees and subconsultants to perform the work (number of hours times hourly rate), and for materials and equipment used in the project (cost of materials plus the Consultant's markup). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up documentation of costs; invoices would include number of hours worked and billing rate by position (and not company (or subconsultant) timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. 4.2Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely #17-71'16 & Disaster Recovery Consulting Services Tetra Tech. lnc. Page 2 of 13 5. 6. submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. SALES TAX. Consultant shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531C-2. NOTICES. All notices from the County to the Consultant shall be deemed duly served if mailed or faxed to the Consultant at the following Address: Tetra Tech, lnc. 2301 Lucien Way, Suite 120 Maitland, Florida 32751 Attention: Jonathan Burgiel, Vice PresidenUOperations Manager Telephone : (321) 441 -851 8 Fax: (321) 441-8501 Email: Betty. K?mara@tetratech.com All Notices from the Consultant to the County shall be deemed duly served if mailed or faxed to the County to: Board of County Commissioners for Collier County, Florida clo Collier County Bureau of Emergency Services (BEC) Division 8075 Lely Cultural Parkway Naples, Florida 34113 Telephone : (239) 252-3600 Attention: Dan Summers, Division Director Email: DanielSummers@collierqov.net The Consultant and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Consultant or to constitute the Consultant as an agent of the County. 8. PERMITS: LICENSES: TAXES. ln compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Consultant. The County will not be obligated to pay for any permits obtained by Su bcontractors/Su bconsu ltants. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Consultant. The Consultant shall also be solely responsible for payment of any and all taxes levied on the Consultant. ln addition, the Consultant #17-7116 & Disaster Recovery Consulting Services Tetra Tech, lnc. Page 3 of l3 9. shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Consultant agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Consultant. NO IMPROPER USE. The Consultant will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. ln the event of such violation by the Consultant or if the County or its authorized representative shall deem any conduct on the part of the Consultant to be objectionable or improper, the County shall have the right to suspend the Agreement of the Consultant. Should the Consultant fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four Qa) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Consultant further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. TERMINATION. Should the Consultant be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non- performance. ln the event that the County terminates this Agreement, Consultant's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Consultant shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. NO DISCRIMINATION. The Consultant agrees that there shall be no discrimination as to race, sex, color, creed or national origin. INSURANCE. The Consultant shall provide insurance as follows: A. Commercial General Liabilitv: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily lnjury Liability and Property Damage Liability. This shall include Premises and Operations; lndependent Consultants; Products and Completed Operations and Contractual Liability. B. Business Auto Liabilitv: Coverage shall have minimum limits of $1,000,000 Per Occurrence, Combined Single Limit for Bodily lnjury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-Ownership. C. Workers'Compensation: lnsurance covering allemployees meeting Statutory Limits in compliance with the applicable state and federal laws. #17-7'116 & Disaster Recovery Consulting Services Tetra Tech, lnc. 10. 11. 12. Page 4 of l3 The coverage must include Employers' Liability with a minimum limit of $100,000 for each accident. D. Professional Liabilitv: Shall be maintained by the Consultant to ensure its legal liability for claims arising out of the performance of professional services under this Agreement. Consultant waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $1,000,000 each claim and in the aggregate. Special Requirements: Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government shall be listed as the Certificate Holder and included as an "Additional Insured" on the lnsurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the beneflt of, the Additional lnsured and the Consultant's policy shall be endorsed accordingly. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Consultant during the duration of this Agreement. The Consultant shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: thirty (30) days prior written notice, or in accordance with policy provisions. Consultant shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant from its insurer, and nothing contained herein shall relieve Consultant of this requirement to provide notice. Consultant shall ensure that all subconsultants comply with the same insurance requirements that the Consultant is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Consultant shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Consultant, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant or anyone employed or utilized by the Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which othenrvise may be available to an indemnifled party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. #17-7116 & Disaster Recovery Consulting Services Telra Tech, lnc. Page 5 ofl3 14, 15. 16. 17. 18. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Consultant, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Consultant. Consultant's obligation to indemnity and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by flnal judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Bureau of Emergency Services (BES) Division. CONFLICT OF INTEREST. Consultant represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Consultant further represents that no persons having any such interest shall be employed to perform those services. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: lnsurance Certificate(s), Exhibit A - Fee Schedule, Exhibit B -Request for Proposal (RFP) #17-7116 "Disaster Recovery Consulting Services" Scope of Services, including Grant and FEMA exhibits and addendum, and Exhibit C - Consultant's proposal. SUBJECT TO APPROPRIATION. lt is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Parl lll, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, flrm, and/or any employee of the firm from contact with County staff for a specifled period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to. submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Consultant is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the lmmigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers'compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 1 19, including specifically those contractual requirements at F.S. S 1 19.0701 (2)(a)-(b) as stated as follows: #17-7116 & Disaster Recovery Consulting Services Tetra Tech. lnc. 19. Page 6 of l3 IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone : (239) 252-8383 The Consultant must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as othenryise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Consultant does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Consultant or keep and maintain public records required by the public agency to perform the service. lf the Consultant transfers all public records to the public agency upon completion of the contract, the Consultant shall destroy any duplicate public records that are exempt or- confidential and exempt from public records disclosure requirements. lf the Consultant keeps and maintains public records upon completion of the contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. lf Consultant observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Consultant to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful proposer. #17-7116 & Disaster Recovery Consulting Services Tetra Tech, lnd. Page 7 of l3 21. AGREEMENT TERMS. lf any portion of this Agreement is held to be void, invalid, or othenruise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 22. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 23. PISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 24. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 25. AGREEMENT STAFFING. The Consultant's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Consultant shall assign as many people as necessary to complete the services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the required service. The Consultant shall not change Key Personnel unless the following conditions are met: (1) Proposed replacements have substantially the same or better qualifications and/or experience. (2) that the County is notified in writing as far in advance as possible. The Consultant shall make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The County retains final approval of proposed replacement personnel. 26. ORDER OF PRECEDENCE. ln the event of any conflict between or among the terms of any of the Contract Documents and/or the County's Board approved Executive Summary, the terms of the Agreement shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Conditions shall take precedence over the Agreement. To the extent any conflict in the terms of the Contract Documents cannot be resolved by application of the Supplemental Conditions, if any, or the Agreement, the #17-7116 & Disaster Recovery Consulting Services Tetra Tech. lnc. Page8ofl3 27. conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Consultant at County's discretion. ASSIGNMENT. Consultant shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or othenruise transfer this Agreement, or any part herein, without the County's consent, shall be void. lf Consultant does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Consultant all of the obligations and responsibilities that Consultant has assumed toward the County. SECURITY. The Consultant is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Consultant shall be responsible for all associated costs. lf required, Consultant shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Consultant shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Consultant's employees and subConsultants must wear Collier County Government ldentification badges at all times while performing services on County facilities and properties. Consultant lD badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Consultant during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the Consultant's business. The Consultant shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS@collierqov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. ***** #17-71'16 & Disaster Recovery Consulting Services Tetra Tech, lno. 28. Page 9 ofl3 EXHIBITA.FEESCHEDULE (Aftached hereto following this page) The hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. The County will not reimburse the consultant for travel, overhead, operational or other related costs. Services Tcch, lnc. @ Consulting Tatra Page ll of13 #17-7116 & Disaster Recovery Exhibit A - Fee Schedule AttachmentsTab V: Cost of Services HOURLY RATE SCHEDULES P re-Disaster Assista nce Exhibit V-1 below provides a listing of positions that may be required to complete pre-disaster assistance services as described in the County's request for proposal. The fees for these services can be provided to Collier County on a time and materials basis. The proposed hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. $40.00 $48.00 $51.00 $53.00 $57.00 $62.00 $64.00 $66.00 $68.00 $75.00 $80.00 $83.00 $8s.00 $85.00 $95.00 $100.00 $105.00 $110.00 $110.00 $1 15.00 $122.00 $125.00 Exhibit V-1: Hourly Rates for Pre-Disaster Assistance Administrative Specialist I Administrative Specialist Il Research Assistant Proposal Coordinator Comm. Technician Help Desk Operator Administrative Specialist lll Research Assistant ll Service Center/Logistics Specialist Analytical Aide Planning Aide Project Control Speciallst Oracle Database Administrator Consulting Aide Assistant Planner/ ScientisUAssessor/AnatysU Environmental Specialist Program Planner/ ScientisUAssessor/AnalysU Environmental Specialist System Administrator Law Enforcement Subject Matter ExperUTrainer ConsultanUPlanner/ ScientisUAssessor/AnalysUEnvironmental Specialist I Public Assistance/Grant Management Consultant F i re/HAZMAT Subject Matter ExperUTrainer Project Mana ger/ConsultanUPla n ner/ ScientisUAssessor/AnalysUEnvironmental Specialist ll TE"TRA TECH v-1 Tab V: Cost of Services Project Manager/ConsultanUPlanner/ ScientisUAssessor/ Environmental Specialist Analyst lll Senior Public Assistance/Grant Management Consultant Senior Oracle DBA Senior Planner/ Assessor/ScientisUAnalyst Supervising Public Assistance Consultant Senior ConsultanUPlanner/ ScientisUAssessor/Ana lysU Environmental Specialist Supervis ing ConsultanUPlanner/ ScientisUAssessor/AnalysUEnvironmental Specialist Program Manager Senior Program Manager Principal ConsultanUPlanner/ ScientisUAssessor/Analyst Principal in Charge/Executive ConsultanUPlanner/ScientisUAssessor Subiect Matter Expert Senior FEMA Appeals Legal Specialist $135.00 $135.00 $138.00 $145.00 $150.00 $150.00 $158.00 $165.00 $175.00 $195.00 $22s.00 $244.00 $350.00 Post-D isaster Ass ista nce Exhibit V-2 below provides a listing of positions that may be required to complete post-disaster assistance services as described in the County's request for proposal. The fees for these services can be provided to Collier County on a time and materials basis. The proposed hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. Exhibit V.2: Hourly Rates for Post.Disaster Assistance Administrative Specialist I Administrative Specialist ll Research Assistant Proposal Coordinator Comm. Technician Help Desk Operator Administrative Specialist lll Research Assistant ll Service Center/Logistics Specialist Analytical Aide Planning Aide Project Control Specialist Oracle Database Admin istrator $40.00 $48.00 $51.00 $s3.00 $57.00 $62.00 $64.00 $66.00 $68.00 $75.00 $80.00 $83.00 $85.00 TETRI\ TECH v-2 Tab V: Gost of Services Consulting Aide Assistant Planner/ ScientisUAssessor/AnalysU Environmental Specialist Program Planner/ ScientisUAssessor/AnalysU Environmental Specialist System Administrator Law Enforcement Subject Matter ExperUTrainer $85.00 gs!.oo $100.00 $105.OO $1 1o.OO $1 10.00 $115.00 $122.00 sr zs.oo $135.00 $135.00 $138.00 $145.00 $150.OO $150.00 $158.00 $165.00 $175.00 $195.00 $225.00 $244.00 $350.00 ConsultanUPlanner/ ScientisUAssessor/AnalysUEnvironmental Specialist I Public Assistance/Grant Mana gement Consultant Fire/HAZMAT Subject Matter ExperUTrainer Project Manager/Cons u lta nUpla n ner/ ScientisUAssessor/AnalysUEnvironmental Specialist ll Project Manager/ConsultanUPlanner/ ScientisUAssessor/ Environmental Specialist Analyst lll Senior Public Assistance/Grant Management Consultant Senior Oracle DBA Senior Planner/ Assessor/ScientisUAnalyst Supervising Public Assistance Consultant Se n i or C o ns u lta nUPla n n e r/ S c ie ntisUAssesso r/Ana lysU Environmental Specialist Supervising ConsultanUPlanner/ ScientisUAssessor/AnalysUEnvironmental Specialist Program Manager Senior Program Manager Principal ConsultanUPlanner/ ScientisUAssessor/Analyst Principal in Charge/Executive Cons u lta nUPla n ne r/ScientisUAssessor Subject Matter Expert Senior FEMA Appeals Legal Specialist TETRA TECH v-3 EXHIBIT B - REQUEST FOR PROPOSAL (Also attached hereto following this page) Page 12 ofl3 *17-7116 & Disaster Reco\rery Consulting Serviceq,4- TetraTech, ln{L lr- t \..' EXHIBIT B REQUEST FOR PROPOSAL COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS RFP 17-7116 Disaster Recovery Consulting Seruices Bren d a B ri I h a rt, Pro c u rem ent Strateg ist (239) 252-8tUO (Telephone) B re n d a B ri I h a rt@c o I I i e rg ov. n et (E m a i l) This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. Puwr4r'r:itrrr$ [hmu , :$17 TaxNon)i Tra,l Eart . Nal]*is. F;ui& 34112.1'"i01 , 23$.25?.*107, 6yd iitlrrLli? airupdcl/renErlser.crs Table of Contents EXHIBIT l: SCOPE OF WORK, SPECIF|CAT|ONS AND RESPONSE FORMAT....... ..........................4 EXHIBIT lll: COLUER COUNTY PURCHASE ORDER TERMS AND CONDIT|ONS.............. ............11 EXHIBIT lV: ADDITIONAL TERMS AND CONDTTTONS FOR RFp............... .....,.......14 ATTACHMENT 1: VENDOR'S NON-RESPONSE STATEMENT................... .....,.......22 ATTACHMENT 3: CONFUCT OF INTEREST AFFIDAVIT.... .....,.,.,..,...24 ATTACHMENT 4: VENDOR DECLARATION STATEMENT.. ..............25 AfiACHMENT 5: IMMIGRATION AFFIDAV|T CERT|F|CAT|ON ............... ...,.........27 ATTACHMENT 6: VENDOR SUBSTITUTE W - 9 ............... ..............28 ATTACHMENT 7: INSURANCE AND BONDING REQU|REMENTS............... ..........29 EXHIBIT A - Scope of Services EXHIBIT B - Granting Agency Provisions EXHIBIT C - Granting Agency Forms (provide in proposal at time of submittal) 17-7116 Disaster Recovery Consulting Services Adrrinistrative $eruices Depaftnenl F.lcr:urer:mtrt Seivrces llirrsiln Legal Notice Sealed Proposals to provide Disaster Recovery consulting services will be received until 3:00 PM Naples local time, on August 16,2017 on the Collier County Government, Procurement Services on Iine bidding system. RFP 17-7116 Disaster Recovery Consulting Services Services to be provided may include, but Disaster Recovery Consultant to provide the following, be fimited to the following: not limited to services: public adjusting not but toservices, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and FederalProcurement requirements review, etc. A non-mandatory pr+proposal conference will be held on August 1, 2017, commencing promptly at 3:30 PM, and will be held in the Procurement Services Division Conference Room, Collier County Government, Procurement Services Division, 3295 Tamiami Trail E, Naples, FL 34112. A teleconference number will be made available upon request by emailing the Procurement Services at brendabrihart@collierqov.net All statements shall be made upon the official proposalform which may be obtained on the Collier County Procurement Services Division Online Bidding System website: www.colliergov. net/bid. Collier County does not discriminate based on age, race, color, sex, religion, national orQin, disability or marital status. BOARD OF COUNTY CO}O{ISSIONERS COLLIER COUNTY, FLORIDA, BY: /S,/ Edward F. Coyman, Jr . Director, Procurement Services This Public Notice was posted July 17,2017 on the Collier County Procurement Services Division website: www. coll iergov. neUpurchasing ilqf4Ni j,ileiir lui$rrri, 3jj;i fitr, rN ilrj: r:Jri. tjrlil iiori.rx J,lili_triiij: , *** urlruql,,,rfltriius,e 17-7116 Disaster Recovery Consulting Services Exhibit !: scope of work, specifications and Response Fomat As. requeste9 by the Collier County Bureau of Emergency Services (BES) Division (hereinafter, the'Division or Department"), the Collier County Board oi County Commissioners procurement ServicesDivision (hereinafter, "County") has issued this Request foi Proposal (hereinafter, 'RFp,) with theintent of obtaining proposals from interested and qualified Consuliants in accordance with ihe terms,conditions and specifications stated or attached. The Consultant, at a minimum, must achieve therequirements of the Specifications or Scope of Work stated. The results of this solicitation may beused by other County departnents once awarded according to the Board of County Commissioners Procurement Ordinance, as amended. Brief Description of Purchase C^ollier County Board of County Commissioners, in conjunction with the Collier County Sheriffs Office(CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport {utforitv, and City of Marco lsland hereinafter named "Consortium", is iequesting proposals for an-lDlO ( indefinite delivery/indefinite quntity) Disaster Recovery Consultant to providethe following, butnot limited to services.: public adjusting services, technical, administrative and training supp6rt toassjst the County a1! other municipal governments with damage assessment, disasierue'corery project estimation, FEMA force account and small and large project document assembly, and Federjl Procurement requirements review, etc. Detailed Scope of Work - See Exhibit A Term of Contract The County's intent is to negotiate an agreement with multiple firms. The contract term, if an award(s) is/are made is intended to be for a five (5) year initialterm with five (5) one (1) year renewal options. Prices shall remain firm for the initial term of this contract. Surcharges will noibe accepted in conjunction witr this contract, and such charges should be incorporated into the pricing structure. Projected Solicitation Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of tfre Rf p process. Event Date lssue Solicitation Notice 7t17t2017 Last Date for Receipt of Written Questions 5:00 PM 819117 Non Mandatory Pre-solicitation Meetino 3:30 PM 81112017 Addendum lssued Bv 8111117 Solicitation Deadline Date and Time 3:00 PM 8116117 Vendor Presentations if Required TBD Response Format The Vendor undenstands and agrees to abide by all of the RFP specifications, provisions, terms and conditions of same, and all ordinances and policies of Collier County. The Vendor further agrees that if it is awarded a contract, the work will be performed in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of proposals, all proposals must conform to theguidelines set forth in this RFP. Any portions of the proposal that do not comply with these 17-7116 Disaster Recovery Consulting Services 4 guidelines must be so noted and explained in the Acceptance of Conditions section of theproposal. However, any proposal that contains such variances may be considered non- responsive. The items listed below shall be submitted with each proposal and should be submitted in the ordershown. Each section should be clearly labeled, with pages numbered and separated by tabs.Failure by a Vendor to include all li$ed items may resuli in the rejection of its proposal. Tab l: Cover Letter / ManagementSummary Provide a cover letter, signed by an authorized officer of the firm, indicating the underlyingphilosophy of the fi.p in providing the services stated herein. lnclude the name(s), telephon6numbe(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of asigned Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFP. Tab ll: Firms Qualifications (30 points/I0 page Limit) ln this tab, provide the following: r Provide an overyiew of the Firm's history, capability and business ability relative to the County's requirements. Not to exceed two (2) pages.. Describe your firm's qualifications in providing disaster recovery and specifically FEMA reimbursement services. lnclude information on organizational structure. lnclude any special expertise whidt your firm has in working with FEMA regarding debris reimbursement and monitoring contracts. Provide your firm's experience working with Florida Department of Transportation (FDOT) utilizing the Florida Highway Administration (FHWA) program for road reimbursement. Provide specific information on your experience working on disaster recovery reimbursement specific projects in Florida.r Provide a complete list of all government agencies for which you are currenfly providing, or have provided in the past, disaster recovery FEMA reimbursement services since 2012, and FHWA services. lndicate the dates (length) of service for the listed clients and specify the name, title, addresses and telephone number of individuals. The County may contact those clients for whom you have provided disaster recovery FEMA reimbursement services for further information concerning the services provided.o For specific large disasters that you may have been involved in handling the FEMA reimbursement for, or are still handling, e.g. Hurricane Katrina, provide information on the number of Project Worksheets handled, the number of employees put within the organization to complete the work, what pre-work was done to assist in completing the Project Worksheets, any special reimbursement issues resolved with FEMA, amount de-obligated with the State and FEMA and why, the amount of dollars recovered for the organization, success in any FEMA or state appeals, and experiene with any FEMA and state audits.. Provide information related to your experience with any FEMA or State appeals. provide the details as to the outcome, the duration of the appeal and any other related data.o Provide information related to your experience with FEMA and State audits. provide the number of audits your firm has been involved with, the number of findings against the organization that the auditors identified; if the findings were significant and overall what they found and the duration of the audits.o Describe contacts and relationships with your other clients and interaction with FEMA and State Agencies. lnclude FHWA experience. 17-7 1',6 Disaster Recovery Consulting Services 5 Tab lll: Specialized Expertise of Team llllembers (25 points\10 Page Limit). Provide a list of individuals who will be assigned (on site) to the disaster recovery reimbursement service engagement with the County and their specific roles. lnclude summary resumes of the individual to reflect their experience and education, particularly as they relate to the firm's engagements since 2008. ldentify the primary contact who will be actively engaged in serving the account and identify the current client workload of this individual by counties, cities, special districts, and other as may apply. . lf lead project staff members are to be changed, request must be made in writing and pre- approved by Consortium. . Provide the number of employees who serve in Florida who would be available during normal business times versus during time of emergency or disaster. Describe the experience that these types of employees . have in working with FEMA and the State in handling the documentation required for receiving reimbursement, e.g. Project Worksheets, in resolving reimbursement issues, and dealing with FEMA and State appeals, and audits. . Describe the training that your employees have had regarding FEMA and FHWA grant rules and guidelines, State pass-through grant rules for reimbursement, debris recovery reimbursement, and any further training for reimbursement. . Describe if your employees are full time employees or contracted employees. Tab lV: TechnicalApproach (20 points/10 Page Limit)e Provide a description of the firm's general approach to the proposed scope of services to include team organization, staff assignments, schedules, quality assurance and accountability. . How would you provide service if multiple neaby counties were in need. Ex: Lee County plus Collier. . Provide relelant availability guidelines and/or the average time between request for meetings and actual attendance for current clients. Discuss the availability of the primary contact relative to current and future client workload. lnclude for each individual he estimated number of hours that will be contributed to this project and in what capacity they would serve m this project. lnclude information on supervisory personnel. . Describe the amount of time and ability that your firm would be able to devote to Coller County to research the current process of how our organization is seeking federal reimbursement and how that process could be streamlined, as well as how we can better prepare before a loss to document a claim. o Provide website and/or portal witr details for status to worksheets. . Describe how your firm would include public adjusting and include coordinating with each applicant's Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. Tab V: Cost of Services to the County (15 points/10 Page Limit)r The cost of the proposal shall reflect an hourly rate for pre-disaster assistance and an hourly rate for all post-disaster. The proposed hourly rates are inclusive of all coSs associated with the disaster recovery assistance provided to the County. The County will not reimburse the consultant for travel, overhead, operdional or other related costs. . The county will not pay the consultant for services unless pre-disaster assistance is requested or a disaster has occurred and requires assistance to request reimbursement from FEMA and/or another ruency.o Provide examples (if any) where you have recovered all or part of your fees from FEMA. 17-7116 Disaster Recovery Consulting Services 6 Tab Vl: References (10 points) ln order for the vendor to be awarded any points for this tab, the County requests that the vendor submits three (3) references from clients whose projects are of a similar nature to this solicitation as a part of their proposal. lnformation provided for each client shall include the following:. Client name, address and email address and telephone number.. Description of services provided.. Time period of the project or contract; briefly describe if project met or exceeded the schedule outlinedo Client's contact reference name, email and current telephone number.. Dollar value of project; briefly describe if the completed project met, or came under budget. Tab Vll: Acceptance of Onditions lndicate any exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in this RFP. lf no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee consideration, depending on the extent of the exception(s). Such determination shall be at the sole discretion of the County and Seledion Committee. Tab Vlll: Required Form Submittals. Attachment 2: Vendor Check Listo Attachment 3: Conflict of lnterest Affidavit. Attachment 4: Vendor Declaration Statement. Attachment 5: Affidavit for Claiming Status as a Local Businesso Attachment 6: lmmigration Affidavit Certiflcation. Attachment 7: Vendor Substitute W-9r Attachment 8: lnsurance and Bondhg Requirements. Other: Grant Forms Proposal Selection Committee and Evaluation Factors The County Manager shall appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab ll, Firms Qualifications Tab lll, Specialized Expertise of Team Members Tab lV, Technical Approach Tab V, Gost of Services Tab Vl, References TOTAL Tie Breaker: ln the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-lour (24) months prior to the RFP submittal deadline. Payment information will be retrieved from the County's financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process. ln the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at least three (3) witnesses. 30 25 20 15 10 100 17-7116 Disaster Recovery Consulting Services 1. Exhibit ll: General RFP lnstructions Questions Direct questions related to this RFP to the Collier County Procurement Services Division Online Bidding System website: wlvw.cojlierqov.neUbid. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County procuremeni Services Division Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. Pre-Proposal Conference The purpose of the pre-proposal conference is to allow an open forum for discussion and questioning with County staff regarding this RFP with all prospective Vendors having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of this RFP as an addendum. All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre-proposal conference for this solicitation. lf this pre-proposal conference is denoted as "mandatory", prospective Vendors must be present in order to submit a proposal response. Compliance with the RFP Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. Ambiguity, Conflict, or Other Errors in the RFP It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Procurement Strategist will rnake modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Procurement Services Division. Proposal, Presentation and Protest Costs The County will not be liable in any way for any costs incurred by any Vendor in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. Delivery of Proposals All proposals are to be uploaded on the County's on line bidding system (www.collierqov.neUbid) before 3:00 PM, Naples local time, on or before August 16,2011. Validity of Proposals No proposal can be withdrarrrn after it is filed unless the Vendor makes their request in writing to the County prior to the time set for the closing of Proposals. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and seledion process. 3. 4. 5. 6. 7. 17-7116 Disaster Recovery Consulting Services 8. Evaluation of Proposals The County's procedure for selecting is as follows:1. The County Manager or designee shall appoint a selection committee to review all proposals submitted. The Request for Proposal is issued. Subsequent to the receipt closing date for the proposals, the Procurement professional will review the proposals received and verify each proposal to determine if it minimally responds to the requirements of the published RFP. Selection committee meetings will be open to the public and the Procurement professionalwill publidy post prior notice of such meeting(s) on the County's Procurement Services lnternet site. Prior to the first meeting (Organization Meeting) of the seleclion committee. At the initial organization meeting, the selection committee members will reeive in$ructions, the subnitted proposals, and establish the next selection committee meeting date and time. After the first meeting, the Procurement professional will publically announce all subsequent committee meeting dates and times. The subsequent meeting dates and times will be posted with at least one (1) day advanced notice. Selection committee members will independentty review and score each proposal based on the evaluation criteria stated in the RFP using the lndividual Selection Committee Score and Rank Form and prepare comments for discussion at the next meeting. The lndividual Selection Committee Score and Rank Form is merely a toolto assist the selection committee member in their review of the proposals. At the scheduled selection meeting, the members will present their independent findings/ conclusiondcomments based on their reading and interpretation of the materials presented to each other, and may ask questions of one another. The Committee reserves the right to shortlist and may request presentations or demonstrations prior to ranking. ln any of the selection committee meeting deliberations, by consensus, members may request to invite proposers in to clarify their proposals, ask for additional information, present materials, interview, ask questions, etc. The members may consider any and all information obtained through this method in formulating their individual scoring and subsequent selection committee overall ranking and final ranking. The Selection Committee may elect to shortlist and have oral presentations, and may ask for demonstrations. The seleclion committee members will indivdually rank order each proposer. Collier County selection committee members may consider all the material submitted by the Proposer and other information Collier County may obtain to determine whether the Proposer is capable of and has a history of successfully completing projects of this type, including, without limitation, additional information Collier County may request, clarification of proposer information, public comments, and/or add itional credit information. 10.Once the individual ranking has been completed, the Procurement professional will direct selection committee members to read their individual ranking publically. The Procurement professional will record individual rankings on the Final Ranking Sheet which will mathematically compile into an overall selection committee rank of proposers. 11.The selection committee's overall rank of firms in orderof preference (from highest beginning with a rank of one (1) to the lowe$) will be discussed and reviewed by the Procurement Strategist. By final consensus, and having used all information presented (proposal, presentation, references, etc.), the selection committee members will create a final ranking and staff will subsequently enter into negotiations. Award of the contract is dependent upon the successful and full execution of a mutually agreed contract, pending the final approval by the Board of County Commissioners. 2. 3. 4. 5. 6. 7. 8. o 17-7116 Disaster Recovery Consulting Services The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, and/or amendments as it may deem appiopriate. Receipt of aproposal by the County or a submission of a proposal to the County offers no rights upon the Vendor nor obligates the County in any manner. Acceptance of the pioposal does not guarantee issuance of any other governnrental approvals. Proposals whicfr include provisions req-uiring the granting of zoning variances shall not be considered. L References The County reserves the right to contact any and all references pertaining to this solicitation and related proposal. 10. Acceptance or Rejection of Proposals The right is reserved by the County to waive any irregularities in any proposal, to reject any or all proposals, to re-solicit for proposals, if desired, and upon recommendation and justificaiion by Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and the County of Collier. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. ln the event of default of the successful Vendor, or their refusal to enter into the Collier County contrad, the County reserves the right to accept the proposal of the second ranked firm or to re-advertise using the same or revised documentation, at its sole discretion. 12. Reserved Rights Collier County reserves the right in any solicitation to accept or reject any or all bids, proposals or offers; to waive minor irregularities and technicalities; or to request resubmission. Also, Collier County reserves the right to accept all or any part of any bid, proposal, or offer, and to increase or decrease quantities to meet additional or reduced requirements of Collier County. Notwithstanding any other provisions of this Article, if none or only one responsive and responsible bid or proposal is received following any solicitation, the County Manager, or designee, reserves the right to reject all bids, proposals or offers and to negotiate with any responsible providers to secure the best terms and conditions in the sole interest of the County unless otherwise provided by law. 17-7116 Disaster Recovery Consulting Services 10 Exhibit lll: Collier County Purchase Order Terms and Conditions 1. Offer This offer is subject to cancellation by the COUNTY without notice if not accepted by VENDOR within fourteen (14) days of issuance. 2. Acceptance and Confirmation This Purchase Order (including all documents attached to or referenced therein) constitutes the entire agreement between the parties, unless othena/se specifically noted by the COUNTY on the face of this Purchase Order. Each delivery of goods and/or services received by the COUNTY from VENDOR shall be deemed to be upon the terms and conditions contained in this Purchase Order, No additional terms may be added and Purchase Order may not be changed except by written instrument executed by the COUNTY. VENDOR is deemed to be on notice that the COUNTY objects to any additional or different terms and conditions contained in any acknowledgment, invoice or other communication from VENDOR, notwithstanding the COUNTY'S acceptance or payment for any delivery of goods and/or services, or any similar act by VENDOR. 3, lnspection All goods and/or services delivered hereunder shall be received subject to the COUNTY'S inspection and approval and payment therefore shall not constitute acceptance. All payments are subject to adjustment for shortage or rejection. All defective or nonconforming goods will be returned pursuant to VENDOR'S instruction at VENDOR'S expense. To the extent that a purchase order requires a series of performances by VENDOR, the COUNTY prospectively reserves the right to cancel the entire remainder of the Purchase Order if goods and/or services provided early in the term of the Purchase Order are non-conforming or otherwise rejected by the COUNTY.4. Shipping and lnvoices a) All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise specifically stated in this Purchase Order. 17-7116 Disaster Recovery Consulting Services Unless otherwise provided in Purchase Order, no invoices shall be issued nor payments made prior to delivery. Unless freight and other charges are itemized, any discount will be taken on the full amount of invoice. c) All shipments of goods scheduled on the same day via the same route must be consolidated. Each shipping container must be consecutively numbered and marked to show this Purchase Order number. The container and Purchase Order numbers must be indicated on bill of lading. Packing slips must show Purchase Order number and must be included on each package of less than container load (LCL) shipments and/or with each car load of equipment. The COUNTY reserves the right to refuse or return any shipment or equipment at VENDOR'S expense that is not marked with Purchase Order numbers. VENDOR agrees to declare to the carrier the value of any shipment made under this Purchase Order and the full invoice value of such shipment. d) All invoices must contain the Purchase Order number and any other specific information as identified on the Purchase Order. Discounts of prompt payment will be computed from the date of receipt of goods or from date of receipt of invoices, whichever is later. Payment will be made upon receipt of a proper invoice and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act," and, pursuant to the Board of County Commissioners Purchasing Policy. Time ls Of the Es sence Time for delivery of goods or performance of services under this Purchase Order is of the essence. Failure of VENDOR to meet delivery schedules or deliver within a reasonable time, as interpreted by the COUNTY in its sole judgment, shall entitle the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees to reimburse the COUNTY for any expenses incurred in enforcing its rights. VENDOR further agrees that undiscovered delivery of nonconforming goods and/or services is not a waiver of the COUNTY'S right to insist upon further compliance with all specifications. Ghanges The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such change 5. 6. 11 8. 7. increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitable adjustment in the price and/or delivery schedule will be negotiated by the COUNTY andVENDOR, Notwithstanding the foregoing, VENDOR has an affirmative obligation to give notice if the changes will decrease costs. Any claims for adjustment by VENDOR must be made within thirty (30) days from the date the change is ordered or within such additional period of time as may be agreed upon by the parties. Warranties VENDOR expressly warrants that the goods and/or services covered by this Purchase Order will conform to the specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and will be of satisfactory material and quality production, free from defects and sufficient for the purpose intended. Goods shall be delivered free from any security interest or other lien, encumbrance or claim of any third party. These warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY. Statutory Conformity Goods and services provided pursuant to this Purchase Order, and their production and transportation shall conform to all applicable laws, including but not limited to the Occupational Health and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as well as any law or regulation noted on the face of the Purchase Order. Advertising No VENDOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with the COUNTY for goods and/or services, or appropriate or make use of the COUNTY'S name or other identifying marks or property without the prior written consent of the COUNTY'S Purchasing Department. 10. lndemnification VENDOR shall indemnify and hold harmless the COUNTY from any and all claims, including claims of negligence, costs and expenses, including but not limited to attorneys' fees, arising from, caused by or related to the injury or death of any person (including but not limited to employees and agents of VENDOR in the performance of their duties or otherwise), or damage to property (including property of the COUNTY or other persons), which 17-7116 Disaster Recovery Consulting Services arise out of or are incident to the goods and/or services to be provided hereunder. 11. Warranty of Non-lnfringement VENDOR represents and warrants that all goods sold or services performed under this Purchase Order are: a) in compliance with applicable laws: b) do not infringe any patent, trademark, copyright or trade secret: and c) do not constitute unfair competition. VENDOR shall indemnify and hold harmless the COUNTY from and against any and all claims, including claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim, suit or proceeding alleging that the COUNTY'S use of the goods and/or services provided under this Purchase Order are inconsistent with VENDOR'S representations and warranties in section 11 (a). lf any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur, VENDOR may, at the COUNTY'S option, procure for the COUNTY the right to continue using the goods or services, or replace or modify the goods or services so that they become non-infringing, (without any material degradation in performance, quality, functionality or additional cost to the couNTY). 1 2. lnsurance Requirements The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers authorized or eligible to write policies in the State of Florida. 13. Compliance with Laws ln fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non-exhaustive example, this shall include the American with Disabilities Act and all prohibitions against discrimination on the basis of race, religion, sex creed, national origin, handicap, marital status, or veterans' status. Further, VENDOR acknowledges and without exception or stipulation shall be fully responsible for complying with the provisions of the lmmigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et 12 seq. and regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. Any breach of this provision may be regarded by the COUNTY as a material and substantial breach of the contract arising from this Purchase Order. 14. Force Majeure Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resulting from any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of nature. When VENDOR has knowledge of any actual or potential force majeure or other conditions which will delay or threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice thereof, including all relevant information with respects to what steps VENDOR is taking to complete delivery of the goods and/or services to the COUNTY. 15. Assignment VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written consent of the COUNTY. Any assignment made without such consent shall be deemed void. 16. Taxes Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida Statutes, Chapter 212), and from federal excise tax. 17. Annual Appropriations The COUNTY'S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of such breach and VENDOR has failed to cure within 10 days of receipt of such notice. 19. General a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth Judicial Circuit in and for Collier County, Florida b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR shall not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be deemed a waiver of any subsequent default by VENDOR. c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for notice by written notice complying with the requirements of this section. d) The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers, employees and authorized persons. e) ln the event of any conflict between or among the terms of any Contract Documents related to this Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order. To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of the Contract Documents, the provisions of the Terms and/or Conditions that are most favorable to the County and/or provide the greatest protection to the County shall govern. 17-7116 Disaster Recovery Consulting Services 13 Exhibit lV: Additional Terms and Conditions for RFP 1. lnsurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the lnsurance and Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and rnaintaining, its own liability insurance. Certiflcates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall ontain a severability of interests' provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of lnsurane must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holde/'should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the lnsurance and Bonding attachment, with the use of lnsurance Services Office (lSO) forms and endorsements or their equivalents. lf Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of lnsurance the nature and amount of such self- insured retentions or dedudibles and provideor Ail self-insured retentions orsatisfactory evidene of financial responsibility for such obligations. deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whidrever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. ln the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such poliry. 17-7116 Disaster Recovery Consulting Services Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. lf Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. lf the initial or any subsequently issued Certificate of lnsurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of lnsurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contrads. 2. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 3. Additional ltems and/or Services Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Procurement Ordinance. 4. County's Right to lnspect The County or its authorized Agent shall have the right to inspect the Vendor's facilities/project site during and after each work assignment the Vendor is performing. 5. Vendor Performance Evaluation The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completionftermination of this Ag reement. 6. Additional Terms and Conditions of Contract Collier County has developed standard contracts/agreements, approved by the Board of County Commissioners (BCC). The resultant contract(s) may include purchase or work orders issued under one, or any combination of price methodologies by the County's project manager. The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Vendor. The County's project manager shall coordinate with the Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 7. Payment Method Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: 17-7116 Disaster Recovery Consulting Services 15 . Purchase Order Number . Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. lnvoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN:Accounts Payable 3299 TamiamiTrail E Ste 700 Naples FL34112 Or emailed to: bccapclerk@collierclerk.com. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approralof invoices submitted on the date of services or within six (6) months after completion of contiact. Any untimely submission of invoices beyond the specified deldline period is subject to- non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. ln instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfled nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. lnvoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with ChapieiZtA ftoriOaStatutes, othenrvise known as the "Local Government Prompt payment Act." Collier County reserves the right to withhold and/or reduce an appropriate.amounl of ,ny pay*"nt for work not performed or for unlatisfactory performance of Contractual requirements. 8. EnvironmentalHealth and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational ilealth Standaids and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the saf6ty of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County faclllty' property andior right-of-way for the purpose of inspection of any Vendor's work operations. This brorision is non-nfootiable by any department and/or Vendor. All new electrical installations shall incorporate NFPA 7Oe Snort Ciriuit irotective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 9. Licenses The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State ind Locil Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating tirat the entity pioposing, as wel! as the team assigned to the Gounty account, is propeiy licensed to-pbrform the activities or work included in the contract 17-7116 Disaster Recovery Consulting Services 16 documents. Failure on the part of any Vendor to submit the required documentation may be grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractoi License registration form and submit the required fee. _After registering the license/registration will need to be renewed thereafter to remain "active" in Collier County, lf you have questions regarding professional licenses contact the Contractor Licensing at e3q212-2igl, ZSZ-Z+52 or 252-i909. Questions regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-2477. 1 0. Principals/Collusion By submission of this Proposal the undersigned, as Vendor, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connedion with any person, company_ or parties making a proposal, and tnat it is in all respects fair and in goodfaith without collusion orfraud. 11. Relation of CountY It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the Vendor nor their employees shall, under any circumstances, ?e considered employees or agents of the County, and that the County shall be at no time legally responsible tor any negligerice on the part of said Vendor, their employees or agents, resulting in either bodily or perional in.;ury or property damage to any individual, firm, or corporation' {2. Termination Should the Contractor be found to have failed to perform services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause;. further the County may termin'ate this Agreement tor convenience witn a thirty (30) day written notice. The County shall be sole judge of n6n-performance. ln the event that ihe award of this solicitation is made by the procurerirent Services Director, the award and any resultant purchase orders may be terminated at any time by the County upon thirty (30) days written notice to the awarded vendo(s) pursuant to the Board's Procurement Ordinance. 13. Lobbying All firms are hereby placed on gf[!!E that the Board of County Commissioners does not wish to be lobbied, either individually or c61ldiGty about a project for which a firm has submitted a Proposal. Firms and their agents aie not to contact members of the County Commission for such purposes as meetingorintrod-uction,luncheons,dinnerS,etc.Duringtheprocess,@ final B-oard approval, no firm or their agent shall contact any other employee of Collier County in reference to thisFroposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. 14. Public Records ComPliance Florida public Records Law Chapter 119, including specifically those contractual requirements in 1 1 9.07 01 (zXa)-(b) as fol lows: 17-7116 Disaster Recovery Consulting Services fi IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 TamiamiTrail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Publc Records Law to:1. Keep and maintain public records required by the public agency to perform the service.2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspeded or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.3. Ensure that public records that are exempt or confldential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency.4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service, lf the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. lf the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. 15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501) ln order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract, A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. lf the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 16. Single Proposal Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub- consultant to any other firm submitting under the same RFP. lf a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub- consuftant to any other firm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. 17. Survivability The Consultant agrees that any Purchase Order that extends beyond the expiration date of the original Solicitation 17-7116 will survive and remain subject to the terms and conditions of that 17-7116 Disaster Recovery Consulting Services 18 Agreement untilthe completion ortermination of this purchase Order. 18. Protest Procedures With respect to a protest of the terms, conditions and specifications contained in a solicitation, including any provisions governing the methods for evaluation of bids, proposals or replies, awarding contracts, reserving rights for further negotiation or modifying or amending any contract, the protesting party shall file a notice of intent to protest within three (3) days, excluding weekends and County holidays, after the first publication, whether by posting or formal advertisement of the solicitation. The formal written protest shall be filed within five (5) days of the date the notice of intent is filed. Formal protests of the terms, conditions and specifications shallcontain all of the information required for the Procurement Services Director, to render a decision on the formal protest and determine whether postponement of the bid openirg or proposal/response closing time is appropriab. The Procurement Services Directo/s decision shall be considered final and conclusive unless the protesting party files an appeal of the Procurement Services Director's decision. Any actual bidder or respondent to who desires to protest a recommended contract award shall submit a notice of intent to protest to the Procurement Services Director within three (3) calendar days, excluding weekends and Coun$ holidays, from the date of the initial posting of the recommended award. All formal protests with respect to a recommended contract award shall be submitted in writing to the Procurement Services Director for a decision. Said protests shall be submitted within five (5) calendar days, excluding weekends and County holidays, from the date that the notice of intent to protest is received by the Procurement Services Director, and accompanied by the required fee. Complete form and instructions for formal protest are set forth in Section 23 of Collier County Ordinance 2017-08. The protesting party must have standing as defined by established Florida case law to maintain a protest. 19. Public Entity Crime A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 20. Security and Background Checks The Contractor is required to comply with County Ordinance as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. lf required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. 17-7116 Disaster Recovery Consulting Services 19 All of Contractor's employees and subcontractors must wear Collier County Governmentldentification badges at all times while performing services on County facilities ind properties. Contractor lD badges are valid for one (1) year from the date of issuanceand can be renewed eachyear at no cost to the Contractor during the time period in whicfr their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS@collierogy.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Cblfie; County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500per incident. CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. lf there are additional fees for this process, the vendor is responsible for all costs. 21. Conflict of lnterest Vendor shall complete the Conflict of lnterest Affidavit included as an attachment to this RFp document. Disclosure of any potential or astual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contrac.t selection and execution. 22. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part lll, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individualand/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 23. lmm ig ration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an lnternet- based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal lnvitations to Bid (lTB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program:. Commodity based procurement where no services are provided.. Where the requirement for the affidavit is waired by the Board of County Commissioners Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Procurement Services Division an executed affidavit certifying 17-7116 Disaster Recovery Consulting Services 20 they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. lf the Bidder/Vendor does not complv with providinq the acceptaHe E-Verifv evidence and the executed affidavit the bidder's / vendor's proposal mav be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http:/lwww.dhs.qov/E-Verifv. lt shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the lmmigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 17-7116 Disaster Recovery Consulting Services 21 c,fiff", cout*vffi, Procurenrent Seruices Division Attachment 1 : Vendor's Non-Response Statement The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Vendors not wishing to respond to this solicitation. lf your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below and return this form via email or mail to Collier County Government, Procurement Services Division, 3295 Tamiami Trail E, Naples, F|34112. We are not responding to Solicitation RFP 17-7116 Disaster Recovery Consulting Services for the following reason(s): n Services requested not available through our company. tr Our firm could not meet specifications/scope of work. n Specification$scope of work not clearly understood or applicable (too vague, rigid, etc) n Project is too small. tr lnsufficient time allowed for preparation of response. n lncorrect address used. Please correct mailing address: tr Other reason(s): Name of Firm: Address: City, State, Zip: Telephone: Email. Representative Representative Signature: Name: 17-7',16 Disaster Recovery Consulting Services Dte Administralive Seruices Depaftnent Procurement Services Oivision Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should cfreck off each of the following items as the necessary action is completed: The Proposal has been signed. All applicable forms have been signed and included, along with licenses to complete the requirements of the project. Any addenda have been signed and induded. n n n Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name:Dde 17-7116 Disaster Recovery Consulting Services * Coffrev Cou*ttvffi, Procurement Sen'1ces Division Attachment 3: Conflict of lnterest Affidavit The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project afflliated with: RFP 17-7116 Disaster Recovery Consulting Seruices does not pose an organizational conflict as described by one of the three categories below: Biased ground rules - The firm has not set the "ground rules" for affiliated past or current Collier County project identified above (e.9., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement) whidr appears to skew the competition in favor of my firm. lmpaired objectivity - The firm has not performed work on an affiliated past or current Collier County project identified above to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information - The firm has not had access to nonpublic information as part of its performance of a Collier County projecl identified above whidr may have provided the contractor (or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. ln addition to this signed affidavit, the contractor / consultant must provide the following: 1 . All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned project; and, 2. lndicate lf the information produced was obtained as a matter of public record (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s) and/or other means. 3. Failure to disclose all material or having an organizational conflbt in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relemnt facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or othenruise) whicfr relates to the project identified above has been fully disclosed and des not pose an organizational conflict. Firm: Signature and Date: Print Name: Title of Signatory: State of County of SUBSCRIBED AND SWORN to before me this day of by who is personally known to me to be the for the Firm, OR who produced the following identification Publi sion Exoi 17 -7'l 16 Disaster Recovery Consulting Services 24 Administrative $ervices Departmer( Procuren€nt Servrces livisron Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: RFP 17-7'116 Disaster Recovery Consulting Services Dear Commissioners: The unders(;ned, as Contractor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without colusion or fraud. The Contractor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationshlp between the firm and Collier County, for the performance of all requirements to whidr the proposal pertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced RFP 17-7116 Disaster Recovery Consulting Services (Proposal Continued on Next Page) 17-7116 Disaster Recovery Consulting Services PROPOSAL CONTINUED lN wTNESS wHEREOF, wE have hereunto subscribed our names on this day of -, 2o in the County of in the State of Firm's Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number: Federal Tax ldentification Number CCR # or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title: Send payments to: (required if different from above) Contact name: Title: Address: City, State, ZIP Telephone: FAX: Email: Office servicing Collier County to place ordens (required if different from above) Contact name: Tifle: Address: City, State, ZIP Telephone: Add itional Contact I nformation Company name used as payee 17-7116 Disaster Recovery Consulting Services i.rf- Y\*t*-p.*- Administralive Services Departnenl Attachment 5: Imm igration Affi davit Gertifi cation Solicitation: RFP 17-7116 Disaster Recovery Consulting Services This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted withformal lnvitations to Bid (lTB's) and Request for Proposals (RFP) submiitals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Und'ersianding for thecompany' F,ail!!'e to inclYdg tl,ris Affidavlt and acceptable evidence of enroltment in ttre E-Verifv prosram. Ea.y de.em the Vendor / Bidder,s oroposal as non-responsive. Collier County will not intentionally award County contraCis to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section liZ+ alel Section 2744(e) of the lmmigration and Nationatity Act ("lNA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 2T4A (e) of the lNA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by collier county. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 lmmigrationAct and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibitity Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Sociat Security Administration at the time of submission of the Vendor's / Bidder's proposal. Company Name Print Name Signature Title Date State of County of The foregoing instrument was signed and acknowtedged before me this day of _, 20_, by who has produced as identification. (Print or Type Name)(Type of ldentification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced of this affidavit to interrogatories hereinafter made. 17-7116 Disaster Recovery Consulting Services by the sworn affidavit required herein, the truth and accuracy -ry.ffi Administrative Services Depadnrent Attachment 6: Vendor Substitute W - 9 Request for Taxpayer ldentification Number and Certification ln accordance with the lnternal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (includini social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119,071(5) require that the county notify you in writing of the reason for collectinglhis information, which wiil beused for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1, General lnformation (provide all information) Taxpayer (as shown on income tax return) Business Name (if different from taxpayer name) Address City zipState Telephone FAX Email Order lnformation Address Remit / Payment lnformation Address City_ State_ Zip FAX City State zip FAX Email Email 2. Company Status (check only one) _lndividual / Sole Proprietor _Corporation _Partnership _Tax Exempt (Federal income tax-exempt entity under lnternal Revenue Service guidelines IRC 501 (c) 3) _ Limited Liability Company Enter the tax classification (D = Disreearded Entitv, C = Corporation. P = Partnershio) 3, Taxpayer ldentification Number (for tax repofting purposes onty) Federal Tax ldentification Number (TlN) ors who do not have a TlN, wrll be required to provide a social security number priorto an award of the contract. 4. Sign and Date Form Certification: Under penalties of perjury, t ceftify that the information shown on this form is conect to my knowtedge. Signature Date Title Phone Number 17-7116 Disaster Recovery Consulting Services 28 Insurance / Bond Type1. X Worker's Compensation 2. ffi Employer's Liability 3. [] CommercialGeneral Liability (Occurrence Form) patterned after the current ISO form 4. X lndemnification 4. X Automobile Liability 5. X Other insurance as noted: Administrative S€Mces Department Froci:rement S-.n ces iliyisicn Attachment 7: lnsurance and Bonding Requirements Required Limits statutory Limits of Florida statutes, chapter 440 and all Federal Government Statutory Limits and Requirements $100.000 single limit per occurrence Bodily lnjury and Property Damage $1,000.000 single limit per occurrence, $2,000,000 aggregate for Bodily tnjury Liability and Property Damage Liability. This shall include premises and Operations; lndependent Contractors; Products and Completed Operations and Contractual Liability To the maximum extent permitted by Florida law, the Contractor/ Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorA,/endor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. $ 1.000.000 Each Occurrence; Bodily lnjury & Owned/Non-owned/Hired; Automobile lncluded ! Watercraft I eottution X Professional Liability Property Damage, $ - Per Occurrence I UniteO States Longshoreman's and Harboruvorker's Act coverage shall be maintained where applicable to the completion of the work. $ - Per Occurrence n Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ _ Per Occurrence E Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ _ Per Occurrence $ - Per Occurrence $1,000,000 Per Occurrence. $ 500,000 each claim and in the aggregate. $1,000,000 each claim and in the aggregate. $2,000,000 each claim and in the aggregate n Professional Liability in $_ per claim and . $1 ,000,000 per claim and in the aggregate. $2,000,000 per claim and in the aggregate the aggregate ! Valuable Papers lnsurance $_ per Occurrence I Employee Dishonesty / Crime $_ per Occurrence lncluding Employee Theft, Funds Transfer Fraud, lnclude a Joint Loss Payee endorsement naming Collier County. 6. E giO UonO Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum egualto 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit lnsurance Corporation. 7. X Performance and For projects in excess of $200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be undenruritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, lnc. of 75 Fulton Street, New York, New York 10038.8. X Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. I Cottier County must be named as "ADDITIONAL !NSURED" on the lnsurance Certificate for Commercial General Liability where required. 10 X The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of lnsurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. X Thirty (30) Days Cancellation Notice required. RLC 7t7t2017 Vendor's lnsurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Date Vendor Signature Print Name lnsurance Agency Agent Name 17-7116 Disaster Recovery Consulting Services Telephone Number 30 This page is intentionally left blank. 17-7116 Disaster Recovery Consulting Services RFP 17-7116 Standby Disaster Response & Recovery Support Services Scope of Work, Specifications and Response Format As requested by the Collier County Bureau of Emergency Services Division (BES) (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafier, "County") has issued this Request for Proposal (hereinafter, "RFP") in conjunction with other Collier County agencies, with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County Divisions and consortium once awarded according to the Board of County Commissioners Procurement Ordinane, as amended. Brief Description of Purchase Collier County Board of County Commissioners, in conjunction with the Collier County Sheriffs Office (CCSO), Collier County Public Schools, Mosquito Control District, City of Naples, Naples Airport Authority, and City of Marco lsland hereinafter named "Consortium", is requesting proposals for an- lDlQ ( indefinite delivery/indefinite quantity) Disaster Recovery Consultant to provide the following, but not limited to services: public adjusting services, technical, administrative and training support to assist the County and other municipal governments with damage assessment, disaster recovery project estimation, FEMA force account and small and large project document assembly, and Federal Procurement requirements review, etc. Background Permanent population of Collier County is 348,877 (2014. During "peak winter season" population of Collier County increases 30-40 percent. Collier County contains approximately a total area of 2,305 square miles, of whidr 1,998 square miles is land and 307 square miles is water. lt is the largest county in Florida by land area and fourth largest by total area. Detailed Scope of Work The successful proposer will assume responsibility as an independert contractor for the development and submission of FEMA grant applications and the management of all such disaster-related grants, including but not limited to, Fire Management Assistance Grants (FMAG). The awarded contracto(s) will be required to follow the code of Federal Regulations, as it relates to procurement and scope of services as amended and updated. This will include working with federal agencies, state agencies, and several departments within Collier County, including but not limited to recurrent and direct involvement with Office of Management and Budget, Emergency Management, Sheriffs Office, Collier County District Schools, City of Naples, Naples Airport Authority, and City of Marco lsland henceforth referred to as the consortium. Some of the services the successful proposers may be asked to perform include, but are not limited to the following: 1. Participate annually in WebEOC training with Emergency Services and have staff available to locate on site at the EOC as needed. 2. Provide Public Adjuster construction claims consulting. Such efforts may include re-construction estimation, bid document preparation and onstruction and bu{et oversight. 17-7116 Disaster Recovery Consulting Services 32 3. Provide grant management advice to the Consortium members related to FEMA, Federal, or State agency fiass{hrougi grants. The successful proposer will review the County's and or Consortium members' current -rec6rd-keeping strategy for documentation. The successful proposer may be required to provide the County wi[h pre-d'rsaster assistance in an effort to assess what requirements are needed within the consortium to prepare for gathering the needed expenditure data, assign required disaster liaison, and/or any other pre-disaster preparation that may be required. Proposer wili assist the affected departments and consortium members to develop a standard guideline as part of their emergency plans on how reimbursement expenditures are .recorded, what type of documentation shdufi -be maintained, and provide any other associated services that may be directly related to support recovery costs and reimbursement from appropriate agencies. 4. Fib the initial Request for Public Assistance (RPA) after the initial disaster (event) within the deadline time period. Meet all stated deadlines to meet FEMA and the State's required timelines to recover full reimbursement. S. Meet with FEMA Representative and the State Public Assistance Coordinator for the lnitial Kickoff Meeting to discuss what the County's and or Consortium member's initial disaster related damages and exlenditures appear to be, Review the procedures and follow-up processes required to support full reimbursement and or grant funding. 6. Review contracts, advise t-he Consortium on the establishment of contracts for contingency services and supplies and advise on the scope of work development for said contracts, review the portfolio disaster vendor list, purchasing documentation and union agreements. Prepare any required supporting documentaiion that must accompany the Project Worksheets, including working with the Consortium members to gather details related to employee fringe beneflts, overtime, etc. for labor rates to provide to FEMA. 7. Wort< with appropriate consortium members to assist the FEMA, Federal or State Agency in providing the heiessary information, e.g. insurance policies, personnel policies, as requested by those or other agencies to complete nLcessary documentation for reimbursement and or grant application. Research as necessary to complete all forms. g. n'siist the affected consortium in-compiling their initial damage assessments if requested for all expenditures, both in force account and'permanent damages, including labor, equipment, materials, contract, rental equipment and all FEMA reimbursement categories. and so on. g. Assist the affected consortium in completing the appropriab documentation required for federal and state reimbursement, and the submittal of ail eligible expenditures for small and large projects to the appropriate agencies, and within tre required deadline. 10. provide assistance to determine if any btigiOte damages or expenses have not been quantified and presented for reimbursement. 11. Assist in tracking all project documentation submitted and following any outstanding expenditur{s) to ensure that ai'l et6lUt6 expenditures are credited through submitted reimbursements. Ensure that the consortium unlerstands why certain expenditures were de-obligated, if any. Track all expenditures and reimbursements to maintain high quality reconciliations of monies expended by the department and or consortium members and submitted for reimbursements versus those actually received. 12. provide copies of all documentation transacted for reimbursement on behalf of the department, both electronically and hard copy to Collier County OMB or designee for its activity and to the appropriate departmenti to tne members of the consortium. Offer the consortium any project management design and/or coordination ideas that may result in cost savings, efficiencies, or increased reimbursement. 13.Assist the consortium, to provide all necessary backup documentation, e.g. invoices equipment usage documents, etc. that will garner full reimbursement or grant eligibility. The documentation submitted for reimbursement must withstand a FEMA or Federal or State audit and State Emergency Management audit, and the successful proposer will have to support the work for which they are assisting the consortium. 1+. Assist with any s-"pecial documentation and requirements to receive reimbursement under the FHWA program working'with tre Florida Department of Transportation (FDOT) and consortium' 17-7116 Disaster Recovery Consulting Services 15.Assist the specialized FEMAteams as they become necessary in the process. Specialized beach renourishment FEMA teams may be assigned to Collier County to review the reimbursement in this particular area. The successful proposer would work with this team as necessary to assist in getting reimbursement for the County. The successful proposer may have to work with the Army Corps of Engineers, other Federal agencies along with oher State agencies to receive reimbursement. 16. Maintain records of all the documentation provided by the County and or Consortium submitted to any outside agency for reimbursement and provide the County/Consortium with said copies upon request at any point in the process. 17.Once all projects are complete and reimbursement has been drawn down for eligible costs, the successful proposer would assist with final preparations with the State of Florida and FEMA or federal agencies for final inspections and the closeout process for large and small projects. The successful proposer would participate in the exit conferences with the County, State, and FEMA agencies. 18. The successful proposer must be available to assist with any requests for audit information by any source. 19. lf any disputes arise between the consortium and FEMA and/or the State, the successful proposer will assist the consortium in strategizing and writing the appeals. 20. The successful proposer must be able to have a team available from the start of the disaster reimbursement process to the closeout process for the consortium. This includes any time accounted for if an appeal is requested by the consortium. 2l.Provide miscellaneous services not otherwise described, but which the consortium may require during the course of the Agreement, or any other tasks associated with FEMA and FHWA grant management or documentation reimbursement process as requested by the consortium. 22.The successful proposer will also provide the consortium members with a final report that will summarize the total reimbursement requested, total expenditures by Project Worksheet, and any special circumstances. Additional[y, reporting requirements include FHWA reimbursement, total number of Project Worksheets, total reimbursement requested by Category type, total reimbursement requested by small or large project, and any other relevant data. 23. This scope of work does include public adjusting and will include coordinating with each applicant's Risk Management department or its contractor to coordinate insurance and/or FEMA reimbursement as deemed necessary. 24. Provide assistance with Florida Division of Emergency Management Bureau of Recovery Public Assistance document coordination, meetings and project worksheet ammendments. It is the intent of this consortium to award to multiple firms, with the option to procure services from all awarded consultants as needed. Work assignments will be made by requesting a proposal from one or more Firms and the issuance of a Purchase Order for the assigned Task. The Consortium reserves the right to assign all or portions of the work to one or more firms. Each Agency within the Consortium will have an assigned point of contact person. 17-7116 Disaster Recovery Consulting Services 34 EXHBIT B - GRANTING AGENCY PROVTSIONS Providsd in $*parate Fite '17-7 1 16 Disaster Recovery Consulting Services EXHIBIT C - GRANTING AGENCY FORMS Frovidsd ir $eparate Filo 1. Certificatbn Regarding Debannent, $^rsper*sion, and Ottrcr Respcftsibil$ Matiers - Prirnary Covercd Transactions2. Certt$cation regarding L&ying3. Conflictof Inblest4. Anticipated DBE, l,llWBE oTVETERAN Pa*icipetbn Statement 5. Opportunity List ior Commodities ard Conbactual Services and Proiessimal Consultant Srvices 6. Acknowledgement of GrantTerms and Cordit*xrs 17-7116 DisaEler Recovery Consulting Services EXHIBIT A FEDEML CONTRACT PROVISIONS FEDERAL EMERGENCY MANAGEMENT AGENCY The supplemental conditions contained in this section are intended to cooperate with, to supplement, and to modify the general conditions and other specifications. ln cases of disagreement with any other section of this contract, the Supplemental Conditions shall govern. Contractor means an entity that receives a contract. The services performed by the awarded Contractor shall be in compliance with all applicable grantor regulations/requirements, and additional requirements specified in this document. lt shall be the awarded Contractor's responsibility to acguire and utilize the necessary manuals and guidelines that apply to the work required to complete this project. ln general, 1) The contractor (including all subcontractors) must insert these contract provisions in each lower tier contracts ( e.g. subcontract or sub-agreement); 2) The contractor (or subcontractor) must incorporate the applicable requirements of these contract provisions by reference for work done under any purchase orders, rental agreements and other agreements for supplies or services; 3) The prime contractor is responsible for compliance with these contract provisions by any subcontractor, lower-tier subcontractor or service provider. FCP-I EXHIBIT A FEDEML CONTRACT PROVISIONS FEDERAL CONTRACT PROVISIONS 1. Conflict of tnterest - This ContractMork Order is subject to chapter 1 12, F.S. The vendor shall disclose the name of any officer, director, employee, or other agent who is also an employee of the State. Grantee shall also disclose the name of any Staie employee who owns, directly or indirectly, more than a five percent (5%) interest in the contractor's company or its affiliates. 2. Discriminatory Vendors - (1) No person, on the grounds of race, creed, color, religion, national origin, age, gender, oi disability, snilt Oe excluded from participation in; be denied the proceeds or beiefits 6t; oi oe otherwise subj6cted to discrimination in performance during the term of the contract. (2) Contractor shall disclose if they appear on the discriminatory vendor list. An entity or affiliate placed on the discriminatory vendor list pursuant to section 287.134, F.S. may not: 1) Submit a bid on an agreement io proviOe any g6ods or, serice. to a public entity; 2) Submit a bid on an agreement with a public entity for the construction or repair of a public building or public work; 3)Submit bids on leases of real property to a public entity; or 4) Be awarded or perform work as a consultant under an agreement with any public entity; or transact business with any public entity. 3. Lobbying - No funds received pursuant to this Agreement may be expended.for lobbying the Federal or Stite-tegislature, the judiciai branch, or a federal or state agency. The bidder or offeror ."r1;"r by signing a-nd submitting inis OiO or proposal, to the best of his or her knowledge and belief, that: (1) No f eOerit ap-propriated fundi have been pa-id or will be-paid, by or on behalf of the Bidder or Offeror, io'any person foi influencing or attempting to influence an ofiicer or employee of an agency, a Member of Congr"sr, an officer or. "rf,loy"" of bonlress, or an employee of a Member of Congress in connection wiinine awarding of any fto6rat contraci, the making oi any Federal grant,. the making of any Federal loan, the enteriig inio' of any cooperaiiue agreement, and the extension, continuation, renewal, ,r"nOr"rt, or m-odification of any Federal conlract, grant, loan, or cooperative agreement. (2) lf any funds other than Fedeiat ippropriaied funds have been paid or will be paid to any person for influencing or attempting to influence bh omcer or employee of any agelcy, a Member of Congress, an officer or emptoyeb oi Congre.., or "n employee bt i UemOei oi Congress in connection with this Federal contrait, grant, loin, or cooperativb agreement, the undersigned shall complete and submit Standard Form-LLLi ,'Disctosure Form to Rep6rt Lobbying," in accbrdance with its instructions' (3) The undersigned shail require that the language of this clrtification be included in the award documents for all sub-awards at all tiers (including sirbc5ntracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and thatlll sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be suO;ectto a civil penalty of not less than $iO,O0O and not more than $100,000 for each such failure 4. Record Retention - A. The contractor shall maintain and retain sufficient records demonstrating its compliance with the terms of the Agreement for a period of at least five (5) years after final payment-is made and shall allowlhe County, tne-State, or its authorized representatives access to such records for audit purposes upon request. 'b. tn the event of litigation or settlement of claims arising from the performance of this contiact, in which case contractoiagrees lo maintain same until the County' the FEMA Administrator, the Comptroller General of the UniteO States, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related to the litigation or settlement of claims S. Diversity - All contracting and subcontracting opportunities afforded by this-solicitation/contract embrace diversity enthusiasticattyl rne award of su6contracts should reflect the full diversity of the citizens of the State of Florida. Firms qualifying under this solicitation are encouraged to submit FCP-2 EXHIBITA FEDERAL CONTRACT PROVI SIONS bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bid specification. These requirements apply to all bidders/offerors, including those who qualify as a Minority Business vendor. A list of minority owned firms that could be offered subcontracting opportunities may be obtained by contacting the Office of Supplier Diversity at (850) 487-0915. 6. Applicable Laws - The contractor shall comply with all applicable federal, state and local rules and regulations in providing services to the County. The contractor acknowledges that this requirement includes, but is not limited to, compliance with all applicable federal, state and local health and safety rules and regulations and that FEMA financial assistance may be used to fund the contract. As such, the contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. 7. Administrative, Contractual, or Legal Remedies - Unless otherwise provided in this contract, all claims, counter-claims, disputes and other matters in question between the local government and the contractor, arising out of or relating to this contract, or the breach of it, will be decided by arbitration, if the parties mutually agree, or in a Florida court of competent jurisdiction. 8. Termination for Cause and for Convenience - This contract may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this contract through no fault of the terminating party, provided that no termination may be effected unless the other party is given: (a) Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate; and (b) An opportunity for consultation with the terminating party prior to termination. This contract may be terminated in whole or in part in writing by the local government for its convenience, provided that the other party is afforded the same notice and consultation opportunity specified in I (a) above. lf termination for default is effected by the local government, an equitable adjustment in the price for this contract shall be made, but no amount shall be allowed for anticipated profit on unperformed services or other work, and any payment due to the contractor at the time of termination may be adjusted to cover any additional costs to the local government because of the contractor's default. lf termination for convenience is effected by the local government, the equitable adjustment shall include a reasonable profit for services or other wcrk performed for which profit has not already been included in an invoice. For any termination, the equitable adjustment shall provide for payment to the contractor for services rendered and expenses incurred prior to receipt of the notice of intent to terminate, in addition to termination settlement costs reasonably incurred by the contractor relating to commitments (e.9., suppliers, subcontractors) which had become firm prior to receipt of the notice of intent to terminate. Upon receipt of a termination action under paragraphs (a) or (b) above, the contractor shall promptly discontinue all affected work (unless the notice directs otherwise) and deliver or otherwise make available to the local government all data, drawings, reports specifications, summaries and other such information, as may have been accumulated by the contractor in performing this contract, whether completed or in process. 9. Patents and Data - No reports, maps, or other documents produced in whole or in part under this contract shall be the subject of an application for copyright by or on behalf of the contractor. The grantor agency and the grantee shall possess all rights to invention or discovery, as well as rights in data which may arise as a result of the contractor's services. 10. Clean Air Act and Federal Water Pollution Control Act - (1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 FCP-3 EXHIBITA FEDERAL CONTRACT PROVISIONS U.S.C. S 7401 ef seg. (2) The contractor agrees to comply with all applicable stndards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. (3) The contractor agrees to report each violation to the County and understands and agrees that the County will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (4) The contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FEMA. 1'1. Suspension and Debarment (1)This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. S 180.995), or its affiliates (defined at 2 C.F.R. S 180.905) are excluded (defined at 2 C.F.R. S 180.940) or disqualified (defined at 2 C.F.R. S 180.935). (2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by the County. lf it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Florida Department of Emergency Management, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agrees to complywith the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt.3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions." (5) The Contractor's debarment and suspension status will be validated by the County at the System for Award Management at si$firyjga$.gsv and the State of Florida at Illlp:/1dms.my-fl.c.rjSa.conrl&us.in$"SsloA*f$tlsrnslstgfel"p*,f,,*hasinql vf.n*).t*inf"qr"r?ti*{. 12. Reporting - The contractor will provide any information required to comply with the grantor agency requirements and regulations pertaining to reporting. lt is important that the contractor is aware of the reporting requrrements of the County, as the Federal or State granting agency may require the contractor to provide certain information, documentation, and other reporting in order to satisfy reporting requirements to the granting agency. 13. Access to Records - (1) The contractor agrees to provide the County, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. (2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The contractor agrees to provide the FEMA Administrator or his authorized representatives' access to construction or other work sites pertaining to the work being completed under the contract." Pursuant to Section 20.055(5), F.S., the contractor will cooperate with the State of Florida's lnspector General in any investigation, audit, inspection, review, or hearing. 14. Energy Efficiency Standards - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. 15. DHS Seal, Logo, and Ftags - "The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre- approval." 16. No Obligation by Federat Government - The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. FCP-4 EXHIBIT A FEDEML CONTRACT PROVISIONS 17, Program Fraud and False or Fraudulent Statements or Related Acts - The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract." 18. Recovered Materials - (1) ln the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA designated items unless the product cannot be acquired (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii) At a reasonable price. (2) lnformation about this requirement is available at EPA's Comprehensive Procurement Guidelines website, http:i/www.epa.oov/cpq/. The list of EPA-designate items is available at http://www. epa. qov/cpq/products. htm. 19. Discriminatorv Vendors List: ln accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 20. lnspector General Cooperation: The Parties agree to comply with Section 20.055(5), Florida Statutes, for the inspector general to have access to any records, data and other information deemed necessary to carry out his or her duties and incorporate into all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes. FCP-5 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES GRANT CERTIFICATIONS AND ASSURANCES THE FOLLOWNG DOCUMENTS NEED TO BE RETURNED WTH SOLICIATION DOCUMENTS 1. Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions2. Certification regarding Lobbying 3. Conflict of lnterest4. Anticipated DBE, MAIVBE or VETERAN Participation Statement 5. Opportunity List for Commodities and Contractual Services and Professional Consultant Services 6. Acknowledgement of Grant Terms and Conditions GCA-1 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primarv Covered Transactions (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civiljudgment rendered against them ior commission of fraud or a criminal offense in connection with obtaining, attempting tb obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, iorgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (F-ederal,' ' State or local) with commission of any of the offenses enumerated in paragraph (l)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. (2) W"rere the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Name Project Name Project Number Firm Tax lD Number DUNS Number Title Street Address, City, State, Zip Signature GCA-2 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regarding Lobbying The undersigned (Vendor/ Contractor) certifies, to the best of his or her knowledge and belief, that: (1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of the Legislature, an officer or employee of the judicial branch, or an employee of a State agency in connection with the awarding of any State contract, the making of any State grant, the making of any State loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any State contract, grant, loan, or cooperative agreement. (2) No grantee, nor its persons or affiliates, may employ any person or organization with funds received pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State agency. The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the cost for advertising, including production costs; postage; entertainment; and telephone and telegraph; and association dues. The provisions of this paragraph supplement the provisions of section 11.062, Florida Statutes, which is incorporated by reference into this solicitation, purchase order or contract. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The Vendor/Contractor,certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. ln addition, the Contractor understands and agrees that the provisions of 11.062, Florida Statutes., apply to this certification and disclosure, if any. Name of Authorized Official Title Sig nature of Vendor/Contractor's Authorized Official GCA-3 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Conflict of I nterest Certification Collier County Solicitation No. |,,herebycertifythattothebestofmyknowledge,neitherl nor my spouse, dependent child, general partner, or any organization for which I am serving as an officer, director, trustee, general partner or employee, or any person or organization with whom I am negotiating or have an arrangement concerning prospective employment has a financial interest in this matter. I further certify to the best of my knowledge that this matter will not affect the financial interests of any member of my household. Also, to the best of my knowledge, no member of my household; no relative with whom I have a close relationship; no one with whom my spouse, parent or dependent child has or seeks employment; and no organization with which I am seeking a business relationship nor which I now serve actively or have served within the last year are parties or represent a party to the matter. I also acknowledge my responsibility to disclose the acquisition of any financial or personal interest as described above that would be affected by the matter, and to disclose any interest l, or anyone noted above, has in any person or organization that does become involved in, or is affected at a later date by, the conduct of this matter. Name Signature Position Date Privacv Act Statement Title lof the Ethics in GovernmentAct of 1978 (5 U.S.C. App.), Executive Order 12674 and 5 CFR Parl 2634, Subpart I require the reporting of this information. The primary use of the information on this form is for review by officials of The Justice Department to determine compliance with applicable federal conflict of interest laws and regulations. Additional disclosures of the information on this report may be made: (1) to a federal, state or local law enforcement agency if the Justice Department becomes aware of a violation or potential violation of law or regulations; (2) to a court or party in a court or federal administrative proceeding if the government is a party or in order to comply with a judge-issued subpoena; (3) to a source when necessary to obtain information relevant to a conflict of interest investigation or decision, (4) to the National Archives and Records Administration or the General Services Administration in records management inspections; (5) to the Office of Management and Budget during legislative coordination on private relief legislation; and (6) in response to a request for discovery or for the appearance of a witness in a judicial or administrative proceeding, if the information is relevant to the subject matter. This confidential certification will not be disclosed to any requesting person unless authorized by law. See also the OGE/GOW-2 executive branch-wide Privacy Act system of records. GCA.4 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER (OUNTY ANTI{IPATED DI5ADVANTAGED, MINOflITY, WOMEN OR VETERAN PARTI(IPATION STATEfuTTNT xit$: &.ill b* '"eriied. Ufr,eri{aHe statures *ill require *re PPiri,l€ to eith€r prt*rde a revi5ed itat€rment or provide soure docunentation thst mlidites i ihtut A" pfitlult VEHBO R/(ilf{TnAffO.i lwroilr*ATloN FEIME NAh,Tf ,"ttl'"EE FE1D ltUlul:BEF COT.IT,fl.A{T DOILAR AI\,IOUIJT 5 THE !*1}JE T ?LOfl I OA.CEf, TI TIES DI5'E'J AIiTq6EO. tlll6t0*1Tr OX $iolrr.$i AUSiri E55 f llTEf, Pft ,5El SSEIM BE,/#BE i OR t{A'vE I sA,lALt Olt 0'{AI']&€[D tLJ&li E!, gl CER'IlFl[iATiOI* FEOI"{, THE SlntLL &UglNE55 ioti,llHi5TnAI0ft ? a tt BilrcE DTtaELED irETEttti : UETTtrAIl Y }J a6e7 ? r,r lelBE? Y tl r{tsE? } N 5DA A4! T N 5 TfiE NCTIVITI OF THI5 COATRI{T, cgH5TRU€Tr6t{ I Y il coil5dJLTA?Of.i? f t"r STIIEE? ? H l, TH,3 5u'tsi.!l95i0l{ A RP!'lslON Tll r lE5, REY,SlOi'l lJurvtBEF $" $ ,PAlnfiE HAS *UBmf{THA{ICIfl Off SUPPLIE W}lO tS A StSASVAirfAfiECI :HMlOftlTY, WOMEH4}Ui*I8CI, SMALI EUSINESS Cd}NCERN OR SEfiVICE DISAELED VfTTMN, PftIME tS TO COMPLETE T}II,5 NEXT SECTTON DAE t r/u,EE \JFYFEA'i sUECOT{INACTOE Oft suf PUER ilE,!IE TYpf ot nuonx on SFTCIALTY ETH'{ICITY C{]OE l5€e B€]osl 'UB/s{'PPTIEE&OLLAR AMOU'II 9E*Cf'{T OF CONTRAfT 00Lla*s TOTAI.S ( 3€(T}6H TO BE TCIMPLETTB BY PRIME VtrI{BfiRI{OilYHA€TSA NAME Of 5UB}ITTrtR DNTI ITTE OF SUBMITTTE EMAII-AOO*ESs OF PRIMf 15UEMffiENI TfIfPHONE r,U*ilBE*rAX ilUM8EE ThiE iBt@{rEtior} is ilsed to :ra(k and rsport anii€ipatEd DBE ar LtB E parti.ipaiien i$ f*derall}-fundsd contl3cts- ]he antiGP*ted DaE or htBEemouruis'(!lLmtary,andryill colb€comeF€rt${thecsntrtcturl t*rmt. thklotrnrfll6tb€tubrhJttediit}lx€oiresTonsetol loliEitation. $ and ,* h+n t*,arded .i countf €sntr,(t, the prime lvill be aslEd to rjpdate thE inlDrmatiodl ior the grrrlt tos]ptrisnre files. rllrlflffIY offi! airclanrelkry 6A Hirpefiic ; mericar Fia l*&tixearlPficer Iti tubfsl -3sien A.rurtar 6lian*PaciF,E Afi€tita A?A xon-L.lincdi{Y i{omer HtJrrt, f,rttE : not ff, ans stil€r souD listi(o B. 5E[TrOrrl ro BE ISMPLITED &Y C0tllEt fot HTY trf?ntrTl,tEilT ftati.'l!(Oi.l-lEP COI{TRTCT! t,FE,'f,tP or PO.nEOi cRnEiT PR OSRAte,ljiO{T|TRACT A€C:EPT€D BY:DATT GCA-5 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES pto orno*runlly Hsr FoR romuosrlts Ar*D conrfiAffuAl StRv&cEs AHts FNSf E55IffI.IAL COI,TSULTAI!,IT 5f EVII(E5 Couttty tilot ditad runteg'ad Duirriprses otld filnonly ve{rdats, at af f6#d, Jt5tuteJ lf5l nsust fiovs rfip oroortunifit to Ddtatigsre a.ti oggtstonE- P$H*e Conlreator./Ff ime CsnSultaRt: addr{ss and Pl16fle Numberi Pre€urslrient t*umbs/Adrurtir,Bme{* tl{Enber: rhe list bels,'"r E klter,lded to be s lirtr€ s{ firr'tJ thst are, or atte&ptirE iq F tidpite sn tr}e pro,ed nuffibered a@}e. Tlre lrst tnust inrJude the farm b!1*dirg or quoting ar prime" al r,.e{l as :ubs .nd iuprliers $,lottE tor p!fiicipdiorl. Prime cor}ttertort i *d consu$itrB tfturt provide irformrtion for tturnbss 1, l, i, ard 4; and, rtmrdd prov,ide eny lnlorFEtiE r the? tram tor tlumbers 5" 6, 7, rnd.8. ?hit fotrn mu5t be rubmided $Jhh trle hd p.(kBEs" 1. red$'al lrr lD lluniber :. rirmNafflc; 3. Phorie fiiurnlber: {. AddrEse 5. Y*nr Flrm Est*blished 8^ Annuel Groi5 *cc{*Ft! f[r-essthengrmBlion l_[oetreen 5 r-s mtllion I leetween S +10 milliofl I lnet**n 3 1$15 m,'tlion l_[rltre than 5 15 mi]lio* "E DBE lilori-D&E Sr$coiltretf{t !ubsllguftBnt t 1 3. redefe, Tax l8 $uftber ti.m l.lame: Phlne t{u$}!*r; Addres: 5. tsar rirm EstBblilired: 'E DBf f'lo{FBEE 5r6cs$trudor 5ub<gn$.dtmt 8. Annual G{oss *€€€iptt l.elr thr6 3l rnx.li6n BetYieen t r-5 millio{l Eet$een S 5-1O rili{ioo Betd€en 5 rG15 mitr'lion More thrn 5 15 rnil,ion 1. f €der.al Tar lS ilumbar 3. Firm Name. 3. Phd{re F}un}bsr: 6. Add.ess 5. YeHr Firm E tablE led: "E oEf ruorl-gBE SubEsntr&tsr 5ubcofiEultsfit 8. ann$-l Grulr *€ceiprts ELess than 5l mglion !_lreu,een I r-5 ndlicrl I laer*een 5 +1o mi{iiofl I leetsun g 1t>15 mdlion l_lmoE thrn I ri millbn tr. Federal Tix lB filumbsr :. F;rrn lrlaffre: ]. Phon€ !+rrrrl}ber: 3. Addres! "E ogr R8fl-OBE 5l$csrtrador Subcon$Stanl 8.. AnntBl Gros! *€ce*pt5 [r*0, ttr"o S rrnittion l_leetween 5 l-s E*ltion I leet*een I s-ro nr*lliofl I leetrren I lo;15 mrliioa l_lrme then 5 15 rndlbn 5. Y€nr Flrm Efiablish€d IJLA - b EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Acknowledgement of Terms, Gonditions and Grant Clauses Flow Down of Terms and Conditions from the Grant Agreement Subcontracts: lf the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be available to the Department for review and approval. The vendor agrees to include in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly report the subcontractor's progress in performing its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat. Certification On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identified in this solicitation document(s). Vendor/Contractor Name Date Authorized Signature Address Solicitation/Contract # GCA-7 -d- Co!fier Covtvrty% ,{dnrnistr8tile Servlces Depa{m€nt Ptircul*rlfr il $*r:ir;es Ir,",i:rar Email: brendabrilhart@colliergov.net Telephone : (239) 252-844 6 FAX: (239) 252-6697 ADDENDUM I Memorandum Date: From: To: Subject: August 4,2017 Brenda Brilhart, Procurement Strategist Interested Bidders Addendum # 1 RFP 17-7116 - Disaster Recovery Consulting Services The following clarifications are issued as an addendum identifuing the following change (s) for the referenced sol icitation : l. Q: Will office space be provided to the selected contractor? Collier County can make 'obreak-out roomo' space available for up to l0 individuals at the Emergency Operations Center without charge for a period not to exceed 60 days. Will office equipment and support be available? A: Collier Coun\ can provide wireless internet connectivitlt, and 5 tandline phones in the Emergency Operations Cenler wilhout charge for a period not to exceed 60 days. Computers will not be available, Color and Black and white prinling, copying and color maps will be charged al lhe prevailing rate per copy of the County's leased copier equipment per page charge - payable net thirty (30) days. 2. Q: Page 35, #l l 'How often would the vendor require coordination meetings? A: It is Collier County Emergency Management's desire thot the vendor meet in Msrch and July of each year jointly with all consortium members to review, evaluate and trsin on current und best practices as it relates to ossembly and nuances of FEMA Projecl lVorksheet data needs, current FEMA policies and concerns, and other topics of interest. A two (2) business day format is suggested at each visil in March ond July whereby a joinl half day session could occur for mutual concerns of all consortium members and the remaining 1.5 day would be avaitabte for esch consortium member to have one on one meetings, 3, Q: Has the Consortium and/or county identified standard positions in order to compare rates with other vendors, i.e., Project Manager, Public Assistance Coordinator, Insurance Specialist, Environmental Engineer, Administrative, etc. If so, please provide. A: Collier County has not identiJied standard positions as this is a new effort by the Co unty. 4. Q: Will the selected vendor mobilize to the Collier County EOC during disaster operations to begin planning for recovery operations? A: The County would reserve the right receive a quote and issue a task order to deptoy before landfall if feasible or immediately following landfall at its discretion. 5.Q: Will the selected firm conduct an assessment of existing PA recovery documents, i.e., plans, procedures, guidance? A: If the County chooses to hsve aJirm review existing recovery documents or intervene in pencling FEMA PIY activity, including the current Fire Mantgement Assistunce Grant the County would request a quolefor such services and issue a purchase order or task orderfor such work, There are no requirements to have the vendor(s) review carrcnt work st lhe present time without charge, It is sssumed that the vendor(s) would like to meet with consortium members to discuss in general terms what recovery business processes are presently in place so afast-starl can be initiated at lhe next emergency event. Such assessment of lhe cutent business processesfor lhe consortium would be at no-charge. Q: Clarifu what information is sought in the requirement to "describe contacts and relationships with your other clients and interaction with FEMA and state agencies". Page 6, Tab II, bullet seven. A: Collier County and its consorlium members expressed concern thol a large hurricane event woald stretch the capabilities of most Jirms rf they had multiple awurds within the impacted region, thereby delaying services and expertise to Cotlier County and the consortium members. Demonslration that Collier County and the Consorlium members would be a high priority client is prefened. Q: Please define "lead project staff'. Is this the primary point of contact or any staff with supervisory responsibility or some other standard? Page 6, Tab III, bullet two?A: Collier County and the Consortium members as individual governmental units would be tasking and paying individually for services. Each governmental unit could ossign a supervisory level staff liaison to address eoch project worksheet or relaled effort. Has the Selection Committee been identified? Yes If so, does it include members ofthe "Consortium"? Ies If so, which ones? A: Currently, lhe members severing are from the Cily of Marco, Naptes Airport Aulhority, Collier Mosquito Control District snd Collier County Public Schools, Q: Will a designated Selection Committee member contact proposer's references? A: Typically our Procuremenl Services slaff will contact references. Q: what is the county's definition of a "large disaster"? Page 5, Tab II, bullet four. A: Il is our general experience thal we sustain substanlial residentiul and commercial structural damage and experience o storm surge greater than 7ft or winds at or neor Category 3, Is the "Consortium" a formal quasi-governmental entity with an independent board as defined by Florida Statues, Section 163.01 or is it an informal intralocal agreement? If it is a formal agreement could you provide a copy of the agreement filed with the County Clerk's office? Page 4, "Brief Description of Purchase" A: It is an informal agreemenl, and requires each individual agency/municipatity to negotiate and execule contracls wilh the awarded jirms. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. 6. 7. 8. 9. 10. ll. EXHIBIT C - CONSULTANT'S PROPOSAL (Also attached hereto following this page) *17-7116 & Disaster Recovery Consulting Services TetraTech, lnc. /::\1i'.\\ :^l Page l3 ofl3 Exhibit C - Consultant's Proposal TETRA TECH corn;::lex worl<J i iCLEAR SOLUTIONS"Proposal I Electronic I August 2017 Table of Gontents * Corporate Certificate Specialized Expertise of Team Membee...'. TAB lll * R6sum6s * Attachment 2: Vendor Checklist , Attachment 3: Conflict of lnterest Affidavit * Attachment 4: Vendor Declaration Statement ,, Attachment 5: lmmigration Affidavit Certification * Attachment 6: Vendor Substitute W-9 o Tetra Tech W-9 * Attachment 7: lnsurance and Bonding Requirements o Evidence of lnsurance ,u Other: Grant Forms * Addendum 1 Acknowledgement TETRA TECH TETRA TECH S uhm itted Electron ical ly Subject: Disaster Recovery Consulting Services (RFP 17'7116) Dear Members of the Evaluation Committee, August 16,2017 Tetra Tech, lnc. (Tetra Tech) is pleased to submit the enclosed proposal to provide disaster recovery consulting services to Collier County, Florida (County). Tetra Tech is a leading provider of consulting, engineering, and technical services worldwide. our team of leading disaster response and recovery experts is well suited to assist the County for the following reasons: . Extensive Experience with Collier Gounty and lts Cities. The Tetra Tech team has remained a year-round partner wilh the County and many of its cities over the last 10 years. Since 2006, Tetra Tech has met with Collier County annually to prepare for the upcoming hurricane season and discuss the County's pre-season work plans. Tetra Tech has attended the County's yearly War Games event as well as Public Assistance Roundup meetings. As a result of th is established relationship, Tetra Tech thoroughly understands the County's unique debris management needs and can function as a true extension of the County's forces. Fol6wing Hurricane Wilma, Tetra Tech successful/y managed the County's watenuays debris removal operation. Tetra Tech worked with both the County and the Natural Resource Conservation Service to provide monitoring services for 61 miles of waterways and canals. This included the preservation of the embankments, protection of endangered species (mangroves), and restoration of the natural flow of water' ln addition, Tetra Tech responded to the City of Naples (City) and the Naples Airport Authority following Hurricane Wilma, providing comprehensive collection, disposal, and removal monitoring for 700,000 cubic yards of debris and assisted the City in obtaining $9 million in Federal Emergency Management Agency (FEMA) funding. tn 2016, the Tetra Tech team assisted Cotlier County following a straight-line wind event. Tetra Tech worked for the County for a three-week period and monitored and documented the contractor's removal of over 44,OOO cubic yards of vegetative debris during this brief time-frame. As a result of our all-encompassing experience in Collier County, Tetra Tech understands the unique challenges the County faces following a disaster. lmportant members of the Tetra Tech team include Mr. Ralph Natale and Ms. Anne Cabrera, who will serve as debris recovery specialists for Collier County' . Unmatched Federal Disaster Grant Management and Engineering Experience. Tetra Tech is the nation's leading provider of post-disaster grant management and engineering services. We have assisted clients in response lo every maior disaster occurrinq in the LJnited States in the last 10 vears. We have assisted our ctients with obtaining and managing over $4 bittion in post-disaster grants. We are intimately familiar with FEMA reimbursement and methods for maximizing the County's disaster grant funding. Our team is committed to the County for the entire financial recovery process, including appeals and audits, and will treat the County as if they are Tetra Tech's only client' . Unmatched Florida Disaster Response and Recovery Efforts. Our team has assisted numerous communities in Florida with response and recovery efforts after Hurricanes Charley, Frances, Jeanne, lvan, Dennis, Katrina, Wilma, and Matthew, and Tropical Storms Fay and Debbie. Counties including Broward, Clay, Collier, Escambia, Lake, Miami-Dade, Monroe, Pasco, Polk, Santa Rosa, Sarasota, St. Johns, and Volusia as well as the Cities of Boca Raton, Fort Lauderdale, Marathon, Naples, Orlando, and Pensacola, have called on our team to provide debris monitoring services and grant application, administration, and managemen l. Following Hurricane Matthew, Tetra Tech has been providing disaster debris and recovery suppottseryrces to 16 Ftorida communities and agencies, including Florida Department of Environmental Protection (FDEP) and FEMA Region 4 and Florida Division of Emergency Management FAEW throughout fhe Process. Tetra Tech, lnc. 23* 1 l tt ci * tt Wty S Lr ! tt 1 ?{}' Yaitlitn rl' f L 327 5 I Tel'3'21 -4t+l -*5ilts Fax'3'21'441 "*5fr I tetratech.com Dedicated Staff with a Local Presence. The Tetra Tech team includes disaster recovery and grant management consultants who have previously served as public assistance coordinators (PACs), project officers (POs), public information officers (PlOs), and debris specialists, ensuring expert-level staff to assist the County. Our team also includes disaster management and claims professionals and hazard mitigation specialists. Moreover, Tetra Tech maintains 27 offices in Florida, including an office in Jacksonville. Full-Service Disaster Recovery Firm. Tetra Tech can provide FEMA reimbursement and disaster grant support combined with engineering capabilities to offer full-service disaster support solutions. Whether it is helping the County and member cities obtain reimbursement from FEMA for its disaster-related costs, obtaining additional disaster grants to pay for mitigation projects that will come available in coming months, or developing cost estimates and bid specs for damaged assets, Tetra Tech is ready and able to support the County in any of its disaster-related needs. Tetra Tech would be honored to continue serving as the County's disaster recovery consulting service provider. For questions regarding this response, please feel free to contact the representatives listed below. Technical rep resentative: Ms. Kalindi Fitch 2301 Lucien Way, Suite 120, Maitland,FL32751 (407) 803-851 3 | Kalindi.fitch@tetratech.com Sincerely, Tetra Tech, lnc. fue-W Jonathan Burgiel Vice PresidenUOperations Manager Contractual representative : Ms. Betty Kamara 2301 Lucien Way, Suite 120, Maitland , FL 32751 (407) 803-2551 | betty.kamara@tetratech.com TETRA TECH CORPORATE CERTIFICATE TETRA TECH, INC. Collier County, Florida Col lier Cou nty Government, Procu rement Services Su bm itted Electra ni ca I ly Re:RFP t7-7L76 Disaster Recovery Consulting Services I hereby certify to you that I am the duly elected and qualified Senior Vice President, General Counsel and Secretary of Tetra Tech, lnc., a Delaware corporation (the "CompdDy"), and that, as such, I am authorized to execute this Certificate on behalf of the Company. I further certify to you on behalf of the Company that: Jonathan Burgiel, EMI Division Operations Manager, within the Company's Water, Environment and lnfrastructure business group, was authorized and empowered, in the name of the Company, in accordance with the Company's Signature Approval Authority Matrix, as approved by the Company's Board of Directors, for and on behalf of the Company, to sign proposals and bind the Company in contractual commitments. lN WITNESS WHEREOF, I have hereunto set my hand as of this 15th day of August, 2017. Senior Vice President, General Counsel and Secretary (Sea FEB rl t988 Tab ll: Firm Qualifications OVERVIEW OF FIRM'S HISTORY Tetra Tech, lnc. (Tetra Tech) is a leading provider of consulting, ,t ;:ilu,1',*t,ff1##ilffi:il,l#1ii"".'ilffi '*l,,:l f;il rErRA TEcH emergency management and community resilience, serving I f L I more state, local, and private sector clients than any other single t-/ company. Our service portfolio includes the full spectrum of emergency management services, including mitigation, prevention, preparedness, response, and recovery services. Specific areas of focus include infrastructure hardening and protection, security planning, major incident and disaster operations planning, training and exercises, community mitigation and resilience, incident policy and procedure development, and comprehensive disaster recovery (including financial recovery management and long-term, resiliency-focused recovery planning). Clients include a diverse base of public and private sector organizations throughout the United States and internationally. With 16,000 employees worldwide, Tetra Tech's capabilities span the entire project life cycle. As one of the nation's premier providers of hazard mitigation, emergency preparedness, and response and recovery services, we are dedicated to helping our clients plan for, respond to, and recover from natural and human-caused disasters. Tetra Tech maintains a multidisciplinary staff with backgrounds and experience in disaster response and recovery, grant administration, and emergency management. Many are first responders, former state and local emergency management directors, and consultants who have been at the forefront nationally in developing strategies and plans in support of Department of Homeland Security (DHS) National Recovery Goals. Tetra Tech offers a complete end-to-end solution that empowers our clients to protect their critical assets in times of chaos. Organizational $tructure of Business Tetra Tech is organized into two primary business units and operates from 400 offices worldwide, with regional emergency managemenUhomeland security consultants located in Florida and throughout the U.S. Our corporate organizational chart has been included. The Emergency Management and Community Resilience (EMCR) team falls under the Water, Environment & lnfrastructure (WEl) unit and the management of this contract will also fall under this unit. Envimnmental Services FederalMater Services I nfrastructure Services Oil, Gas & Energy GeoTech Waste Management Group Remediation & Utility Services lnternational Development Services Exhibit ll-1. Corporate Organizational Ghart TETRA TECH il-1 Tab ll: Firm Qualifications Teaming Partner - Gohn Reznick Founded in 1919, CohnReznick is a top-ranked public [flJil:l1 ;ss""Tlll""J:x ;]1:i'''ffT,1iili,J;T',H,l! C o H N WF-r"z N I c K over 300 partners and principals-the firm has the resource depth and technical expertise of a "Big Four" accounting firm, while operating with the efficiency and hands-on customer service of a small boutique firm. CohnReznick Government and Public Sector Advisory is an experienced provider of audit, accounting, and financial management; compliance, risk, and integrity monitoring; program and project management; and disaster response and recovery services to federal, state, and local governments. Their practice includes a dedicated team of disaster recovery professionals who have tirelessly worked to improve the national disaster recovery environment since 2006, when the firm successfully administered more than $2.5 billion in housing recovery tunOing for the State of Mississippi in the aftermath of Hurricane Katrina. Since then' CohnReznick has establiineO anlnOustry-leading disaster recovery practice capable of providing a variety of essential services and world-class experiise needed to support state and local governments throughout the entire recovery lifecycle. Currenily, CohnReznick provides disaster recovery and grant administration services on behalf of four itates and supports more than 200 subrecipients in their recovery efforts. I nsurance Adjusti ng Resou rces CohnReznick UIC Consultants, LLC, a jointventure between CohnReznickand UIC lnc., isa leading risk management firm. CohnReznick UIC piovides independent insurance and risk management consulting services rangirig from traditional middle mart<ei operations to Fortune 1000 and FTSE 100 companies. The main goal of CohnReznick UIC is to identify improvements to the structure, coverage, service, exposure,.and cost of an organization's insurance and iist< management programs, lnaking our team the ideal candidates to provide servi"es to the County to optimize theirioverage options. We will perform a complete review of the County's exposures and the current insurance policies uiitized and if necessary commend needed changes in coverage and potential opportunities for cost savings including includes both increases and decreases of existing coverages, as well as new lines of coverage to consider if applicable. Relevent Project ExPerience Texas Division of Emergency Management (TDEM) - Led by CohnReznick professionals with expertise in disaster recovery grant m-anaglment, bohnReznick serves as a compliance-monitoring affiliate to the Texas Department of puUtic Safety (-opSl, TDEM Division of Emergency Management for Grant Administration for puOlic Rssistance (PA) andtiazard Mitigation Grant Program (HMGP). CohnReznick is responsible for establishing consisieni oversight standards, providing proactive technical assistance and communication, centralized data and reporting] effective quatity-manigement protocols, and reviewing and improving procedures, as well as reimbursements aid financial manigement. Project services and highlights include: o performed complex grant coordination, financial and programmatic compliance, technical assistance, and administration work t,o respond, administer, organize, and monitor federally funded disaster recovery grants within the state of Texas o Reviewed progress reports, payment requests, and provide guidance and assistance to grant recipients on documentation requirements and resolution of project worksheet-related problems r Evaluated opportunities and requirements to provide technical assistance, and assisted local jurisdictions and state agencies in maximizing reimbursement potential . Reviewed over $228 million in federal funding for compliance with federal regulations for PA and Hazard M itigation subreciPients. participated in the formulation and review of over 800 Project Worksheets (PWs) for DR'4223''4245,' 4255, -4266,'4269, and'4272 o performed reviews and financial reconciliations of over 4,000 projects across 38 DR-1791 and 41 36 subgrantees.o Closed and verified physical scope of work, financial and programmatic compliance for over 3,000 PA projects dating back to Hurricane lke in 2008 TETRA TECH t-2 Tab ll: Firm Qualifications . Hosted multiple regional workshops for subrecipients to provide technical assistance in accounting and documentation processes to reduce common questioned costs, findings & compliance issues State of Vermont Department of Emergency Management and Homeland Security (VT DEMHS) - ln the wake of Tropical Storm lrene, the State of Vermont Department of Emergency Management and Homeland Security (DEMHS) faced the daunting task of administering nearly $200 million in Federal Emergency Management Agency (FEMA) 406 and 404 funds. DEMHS officials were prepared to take steps to seek reimbursement for the critical infrastructure and mitigate future damage on the scale of that caused by Tropical Storm lrene. To those ends, DEMHS engaged Cohn Reznick to assist with its FEMA 404 and its FEMA PA Program. This included consulting services to evaluate the feasibility of projects, application management and project award under the 404 and 406 programs. . Administered $175 million in FEMA PA. Administered $34 million in FEMA HMGP New York State Governor's Office of Storm Recovery (GOSR) - CohnReznick managed the oversight of successfulCDBG-DR match programs for FEMA funds. While working with GOSR, CohnReznick created and implemented a PA match and a HMGP global match program to apply the funds spent on eligible CDBG-DR projects that covered the non-federal share for seven disasters including Hurricane Sandy. Their work on these two programs saved the State of New York over $584 million and serves as a successful example to state and local agencies around the country of implementing creative solutions to maximize assistance. . Reviewed 6,550 PWs across five declared disasters;. Recommended $167,184,534.01 for CDBG PA match payment; . Coordinated HMGP global match strategy for seven disasters with a match obligation of $441 million; and . Completed and submitted 41 buyout applications, for 1,206 individual properties and totaling an estimated $348 million in overall project costs. FEMA REIMBURSEMENT EXPERIENCE Over the past 20 years, our grant management experts have assisted clients with applying for and retaining grant funds, even after closeout and audit processes. Our team has extensive experience assisting local and state governments with managing and documenting projects that are eligible for federalfunding through the FEMA PA Program, including multiple, large PA programs for Vermont, Texas, Virginia, South Dakota, and Connecticut as well as local PA Programs for the Port of Galveston, Texas; Boulder County, Colorado; Napa County, California; and the City of Napa, California. Our team's record of success spans over 300 state and local government clients in response (o over 45 declared presidential disasters, representing the recovery of more than $4 billion in disaster grant funds. Ihese activations have yielded grant program management engagements resulting in clients not only garnering grant funds but in keeping 99.8 percent o{ the funds received. Having a national firm with broad capabilities allows Collier County (County) to bring in the right skills and background for the required hazard mitigation scope of work, from engineers with technicalcapabilities (i.e., transit, road/bridge, water/wastewater, cost estimating) to former federal and state emergency management officials included on our project team. Our team has direct experience with the following grant programs: . FEMA PA Program (including Section 406 mitigation and Section 428 alternative procedures program) o FEMA HMGP, Section 404 mitigation) . FEMA Flood Mitigation Assistance Programl (FMA) l Formerly three separate grant programs: FEMA Seyere Repetitive Loss Program, FEMA Repetitive Flood Claims Program, and the Flood Mitigation Assistance Program. Tetra Tech has been providing disaster debris and recovery support services fo ; 16 Ftorida communities and agencies ! following Hunicane Matthew, including , FDEM ind FEMA Region 4. Tetra Teci $fands ready fo assist fhe County with lts ' disasterrecoverygrantproject. :' TETRA TECH il-3 a a a t a Tab ll: Firm Qualifications . Pre-Disaster Mitigation (PDM) o Federal HighwayAdministration-Emergency Relief (FHWA-ER) Program r FHWA Transportation lnvestment Generating Economic Recovery Grant . Natural Resources Conservation Service (NRCS) Emergency Watershed Protection . U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant Program (cDBG) As experts in disaster recovery reimbursement, Tetra Tech technical advisors have worked with and in some cases are former employees of many of the federal funding agencies that will be providing federal grant support' With these relationships, many of the critical decisions and key issues can be addressed at the highest level. ln addition, Tetra Tech's close relationship with FEMA and other federal agencies has resulted in a collaborative, nonconfrontational approach. This collaborative approach results in strong working relationships, frequent discussions, less disputes, and a faster, more efficient recovery process that ultimately generates higher financial reimbursement to our clients. As previous and current clients will attest, our relationship with FEMA has allowed us to be strong advocates for our clients' needs and to achieve truly successful results. Additionally, Tetra Tech offers engineering and architecture design services, including green design and sustainability. Together with our program compliance services for projects related to water infrastructure, mitigation, and flood control, buildings, transportation, and facilities, our capabilities include: . FEMA Grant Application Development, lmplementation, and Administration Construction Management Hazard Mitigation Planning Floodplain Management Coastal Planning and Design National Flood lnsurance Program (NFIP) Compliance lssue Resolutionffraining National Environmental Policy Act (NEPA) expertise Architecture Civil Engineering Geotechnical Engineering Structural En gineering Mechan ical/Electrica l/Plum bing WaterANastewater Desi gn/Bui ld -;lelra lecn fisnkin&$ t water Envlrsnmsnta| lslanagsm€nl Environmental Science 1 $olid Waste I Treatment/Oesallnatiqn I Wind Power 5 Hazardous Waste 7- "pesld"3. fi1mg Disaster Debris Reimbursement Experience Our project team consists of experienced disaster response and recovery specialists and operations managers who poisess hands-on experience in responding to disaster. Tetra Tech's combination of disaster management and solid waste professionals allows us to provide the full range of planning and program execution services. After a disastrous event, communities must bear the ovenarhelming task of cleaning up debris, repairing buildings and infrastructure, and rebuilding neighborhoods. The disaster recovery process can be complex, costly, and time-consuming, Furthermore, iiit is not performed properly, crucial funding may be withheld when it is needed most. Our team has been providing disaster management, recovery, and reimbursement services fo government clients throughout ft e U.S. for over 18 years. Our team has managed the documentation effort io1. ouer 77 million cubic yards of debris on behalf of over 250 public sector clients, resulting in excess of $4 billion in FEMA reimbursement costs. 1t HHH TETRI[ TECH |-4 Tab ll: Firm Qualifications FDOT/FHWA Expertise Understanding of Department of Transportation (DOT) Debris Management Policies and Regulations Tetra Tech is prepared to properly document this assignment of responsibility so that the County has the necessary documentation for both detailed damage inspection reports (DDlRs) and PW so that FHWA Emergency Relief (ER) and FEMA PA grant funding is maximized on behalf of the County. This includes work for alt types of highway facilities that may be damaged by a disaster. ln fact, many of our transportation engineering staff is located in south Florida, ready to assist the County if called upon, We will leverage our working knowledge of the FHWA road systems in Florida, MAP-21 and FDOT historical disaster recovery operations to ensure County operations and grant administration are managed seamlessly. Florida Disaster Recovery Experience ln addition to the projects listed below, our team has assisted numerous communities in Florida with response and recovery efforts following Hurricanes Charley, Frances, Jeanne, lvan, Dennis, Katrina, Wilma, and most recently Matthew. Ourteam has been called upon by Collier, Lake, Miami-Dade, Monroe, Pasco, Polk, Santa Rosa, Sarasota, Brevard, St. John's and Volusia Counties as well as the Cities of Port Orange, Boca Raton, Daytona Beach, Fort Lauderdale, Marathon, Naples, Pembroke Pines, Pensacola, Plantation, and Sarasota to provide debris monitoring services and grant application, administration, and management. Tetra Tech is proud of our experience in Florida and is committed to successfully managing all phases of debris monitoring for our clients following a debris-generating event. Local Team Facilitates a Quick Response Tetra Tech operates from 350 offices worldwide, including 188 offices in the United States of America. Tetra Tech's national network of resources includes 24 offices in Florida. The Tetra Tech team can use these office locations as necessary to immediately respond to the County's need for personnel and resources following a disaster. These local offices may be used for offlce space, on-site lT personnel, communication resources, or staging of mobile trailers and equipment if necessary. The Maittand office will be the primary office location responsible for this project. Tetra Tech also maintains a warehouse located in Central Florida with over supplies capable of supporting over 50 simultaneous recovery operations for over 90 days. ln addition to our warehouse, Tetra Tech owns a fleet of project-ready supply and satellite trailers that can be mobilized at a moment's notice. Our team has successfully defloyed large-scaie mobilizations of hundreds of staff and thousands of dollars' worth of equipment to multiple clients in a matter of days and on very short notice. Exhibit ll-2; Map of Florida Offices Tetra Tech Florida Office Locations Prdt{|a:, ::r Jh!tdrn6rd|}:,,:r,' arr.t&idlto , r',,,,,,,,,,, tt''oo*tt'* :::" lX.llld cr.*u,a l.ry afu'rc*".' aPon St, lud. saptrf asbd 't':'ll' "fw"ttP'lloat*r ':':,' ,, tBoYnbo8r'd' in' hd'tdtlr Fdffid.{ -a Hol$mod.Enlol IcdrtF tMtmi. Key I Tetra Tech ofiice Total: 24 offices in Florida Over 750 Employees Throughout the Slate TETRA TECH il-5 "tvro ofice l@atims in thts CitY Tab ll: Firm Qualifications FIVE YEARS DOCUMENTED EXPERIENCE IN MANAGEMENT AND ADMINISTRATION OF STATE'FEMA PA PROGRAMS Over the past 20 years, our grant management experts have assisted clients with applying for and retaining grant funds, even after closeout and audit processes. Our team has extensive experience assisting local and state governments with managing and documenting projects that are eligible for federal funding through the FEMA PA Program, including multiple, large PA programs for Vermont, Texas, Virginia, South Dakota, and Connecticut as well as local PA Programs for the Port of Galveston, Texas; Boulder County, Coloradoi Volusia County, and the City of Port Orange. The table below provides a summary of our experience providing FEMA PA services to local and state governments. Due to the volume of projects and staff turnover that exists within some of these agencies, contact information is not readily available for many of the listed projects. Specific references and contacts are provided in Tab Vl: References. Due to the required page limitations, additional information related to a specific project below can be provided upon request. Exhibit ll-3: Recent Project Work 2017 Albany, Georgia DR 4294 DR 4297 2017 Dougherty, Georgia DR 4297 PA PA PA PA PA PA HMGP CDBG.DR PA HMGP PA HMGP PA HMGP 14,000,000 't2,500,000 t,ooo,ooo 28,000,000 16,000,000 56,000,000 4,000,000 8,700,000 23,500,000 13,000,000 1,600,000 3,5001000 '15,000,000 4,OO0,ObO +,ooo,ooo 2o,ooo,ooo 522,000 3,800,000 rlttt II ,t r IIIII III II ! T :lll a rtr r a a a r r r IIIIITIIII 2016 2016 2016 2016 2015 South Daitona, FL DR4283 Volusia County, FL DR 4283 Port Orange, FL DR 4283 Beaufort County, SC DR 4284 Richland County, SC DR 4241 Itt III I 2015 City of Sumter, SC DR 4241 2015 Lexington County, SC DR4241 2015 Dorchester County, SC DR4241 2015 Montgomery County, TX DR4269 DR42722ots Auitin County, rx on+2og 2o1s wattercounty, TX . 3[fi13 DR42722ots Aiienqon piriitr, tn oa,qiii 2015 Walton County, FL N/A 2015 Fayette County, GA 0R4259 I I I IiI I I I Irl I t I I l,r r :l l,l:l I I I I I t r I I I I:I I I I T I r I;I-;llr1r:r I I I I I :I t I I III.I I I T T I TII lra PA PA PA FMA PA TETNA TECH il-6 Tab ll: Firm Qualifications 2014 City of Napa, CA DR 4193 2014 City of Houston, TX DR 4223 2015 DR4269 .oR4272 2013 Boutder County, CO DR4193 2012 State of New Jersey DR 4086 Department of Environmental Protection - LibertY State Park, NJ 2,000,000 , r r 60,000,000 r r r I I T T I I PA PA I I !I trl PA,HMGP 2,000,000 r r r r PA ,30,500,000:r:r r:r:r t r r r LARGE PROJECT EXPERIENCE WORKING WITH SUBGRANTEES WITH DAMAGE CLAIMS IN EXCESS OF $1OO,OOO,OOO The following is a representative list of our large project experience working with subgrantees with damage claims in excess of $t OO,OOO,O0O. A more detailed list of clients can be provided upon request. Hurricane lke, 2016 $1 15,000.000 Flooding City of Houston, TX FEMA PA Category A- G September 2008- Current 2011 Boulder Flood $220,000,000 Boulder County, CO FEMA PA, HUD CDBG, HMGP Oclober 2013-Current Hurricane Sandy $100,000,000+ Port Authority of New York and New Jersey FEMA 404 and 406 Hazard Mitigation 25 15 Assisted the City with the development and documentation of Category A, B, and G PW. Coordinated with FEMA and State staff to obtain up-front funding of $35 million. Conlinue to provide support to the City during audit. Work closely with multiple federal agencies fund short and long-term recovery operations. Ongoing support for Requests for lnformation and Request for Reimbursement Process Assisted with the versioning of 50 PW due to incorrect scoping bY FEMA, Assisted with the identification, cost estimating and scoping of 406 mitigation projects across the Port facilities. Ongoing projects and coordination with FEMA and the State continue to fund projects. Exhibit ll-4: Large Project Experience Table TETRA TECH 1 00+ |-7 Tab l!: Firm Qualifications November 201 2- December 20 1 3 FEMA APPEALS & AUDIT SUPPORT As a recipient of FEMA PA funds, the County can expect that funding eligibility differences will arise between FEMA and the County. While Tetra Tech will work with FEMA and the County to proactively resolve funding challenges through our collaborative approach, applicants have the legal right to appeal decisions and judgments made by FEMA if resolution cannot be reached. Part of this legal process requires that applicants (the County) submit appeals to the grantee (State) for review and subsequent submission to the FEMA regional director within prescribed timeframes. Tetra Tech will implement a systematic approach by which appeals are developed and submitted. ln the event that a first appeal to the FEMA regional director is unsuccessful, Tetra Tech will assist the County with drafting the second appeal for submission to the national director of recovery within the statutory timeframe, ln addition, FEMA has initiated a pilot that allows PA grant applicants an added option of arbitration by an independent review panel to resolve disagreements related to PA projects for disaster-related emergency protective measures; infrastructure repair and replacement work; or debris removal. This Dispute Resolution Pilot Program is a result of the Sandy Recovery lmprovement Act (SRIA) of 2013. The added option allows applicants to file for arbitration, which will be conducted by an independent review panel, instead of pursuing a second appeal under FEMA's PA Program. This resolution option will be available for emergency protective measures, infrastructure repair and replacement projects, or debris removal when the disputed amount greater than $1,000,000. As this arbitration option is a pilot program, Tetra Tech will monitor its implementation to provide the County advice on its effectiveness and be prepared to champion projects in the process. Our staff has an outstanding track record of getting our clients reimbursed, with more than 200 major disaster recovery mobilizations over the past 10 years. Given the nature and scrutiny of FEMA reimbursement, it is not unusual for a local government to have one or more PW questioned by FEMfuOffice of lnspector General (OlG) during the audit process. We routinely work with our clients in these matters<ftentimes for years following an event-to support and defend their reimbursement. Furthermore, due to our staffs in-depth knowledge of FEMA reimbursement policies, we are often hired by applicants to assist them during FEMA/OIG audits and support them during FEMA appeals even when we have had no involvement with the applicant during the recovery period. Our team of recovery experts is currently working with the Port of Galveston, Texas, to close out Hurricane lke-related projects. To date, we have been able to identify and capture over $80 million in previously unidentified or deobligated funding. The following are a few examples of areas in which our staff has successfully supported the appeals effort of our clients with FEMA: ' South Broward Drainage District. Following Hurricane \y'Uilma, our team prepared an appeal in support of $4 million in reimbursement associated with lake erosion repairs made by the South Broward Drainage District. With our team's support, the South Broward Drainage District was fully reimbursed. . Lake County, Florida. Our team supported the successful appeal of over $400,000 of previously deobligated funds in response to the 2004 Hurricanes Charley, Frances, and Jeanne. These funds were associated with debris collected on private roads and gated communities. Our team did a comprehensive geographic information system (GlS) analysis of all of the debris collected on the roads in question and was able to appeal the decision and obtain reimbursement from FEMA for these County-incurred costs. . Port of Galveston, Texas. The Port of Galveston experienced extensive damage due to storm-induced erosion caused by Hurricane lke surge that reached heights upward of 20 feet. The pier was not designed to withstand the water weight and rapid draw down of the water. As a result, the concrete sheet pile was damaged and caused the fill underneath the warehouse slab to wash out, thus compromising the support of the warehouse floor. The floor collapsed near the most significant voids underneath the base. FEMA deemed the damage ineligible due to subtle erosion that happened over time. The Port of Galveston, with the assistance of our team of experts, submitted an appeal for eligibility and won the appeal resulting in an approval of a $1 .5 million for Pier 15. More importantly, the appeal approval has established precedence for the Port of Galveston's remaining lke-damaged piers, enabling the Port of Galveston to apply for an additional $80 million of funding due to damage caused by Hurricane lke previously deemed ineligible. TETRA TECH il-8 Tab ll: Firm Qualifications FEMA/FHWA/STATE CONTACTS AN D RELATIONSH I PS Throughout the course of lhe hundreds of debris management and grant management projects that Tetra Tech has administered for state and local governments across the United States, we have developed a unique understanding of the FEMA organization and its policies and procedures. We have strong relationships with many of the lead federal coordinating officers, debris specialists, PA coordinators and officers, and other staff. We also understand the duties and responsibilities of emergency management personnel at the state and local level, which helps us build strong relationships. We have worked with hundreds of local government emergency management agencies and dozens of state emergency management organizations following catastrophic natural disasters. Following Hurricane Matthew, Tetra Tech managed post-disaster projects for 14 cities and counties in the Florida. Each of these projects involved direct and ongoing coordination with both FEMA and the Florida Division of Emergency Management (FDEM). For several of these clients Tetra Tech prepared the reimbursement documentation for all categories of work. Tetra Tech also has experience coordinating with the Florida Department of Environmental Protection (FDEP) and the FDOT on these projects, making sure that temporary debris management sites were properly permitted and closed-out according to FDEP guidelines and that debris collection was appropriately handled by the responsible agency based on road maintenance authorily. Tetra Tech fias also worked directly for FDEP on waterway debris clearance projects within the past year. TETRA TECH il-9 Tab lll: Specialized Expertise of Team Members Tetra Tech offers an unprecedented team of experts with expertise in finance, economics, engineering, and business as well as hands- on experience in the field. Our team brings together a unique combination of emergency planning, disaster recovery, and grant program expertise from some of the largest and most complex disisters in U.S. history. Ourteam has in-depth knowledge of I Our proiectteam's in'depth knowtedge and understandlng of the County allows Tetra Tech to provide etficient and cost''t effecttveservrces with no teamiig curue. funding sources, including the Federal Emergency Management Ag"n"! (FEMA) public Aisistance (PA) Rroglam, tnOividual Assistance (lA) Program , Hazard Mitigation Grant piogram (HMGp), U.S. De partmeni ot itouslng and Urban Development (HUD) Community Development Block ora'nt (crjec), u s Depariment of Agricutturj(usDA) Natural Resources conservation service (NRCS), office of inspector denerat (OiG), anO manf others. We guide our clients through the complexities of program pro""brr", and requiiements, which often are notionsistently interpreted by local, state, and federal government agencies. Tetra Tech technical advisors have worked with and, in some cases, have served as employees of many of the federal funding agencies that will be providing federal grant support. With these relationships, many of the critica I decisions ano xey issues can be addressed it tre nignest level. ln addition, Tetra Tech's close relationship with FEMA and other federal agencies has resulted in a collaborative, nonconfrontational approach. This collaborative approach results in strong-working relationships, frequent discussions, less disputes, and a faster, more efficient recovery process that ultfnately ginerates higher financial reimbursement to our clients. As previous and current clients will attest, our relationsnip-witn FEMA-has allowed us to be strong advocates for our clients' needs and to achieve truly successful results. The individuals selected for this project not only have national expertise from having worked on every major disaster in the past decade, but also have hands-on experience working on prior (or current) County and other local projects. As a result, our staff has an in-depth understanding of how disaster response and recovery works in the area. Additionally, ietra Tech is recognized for its ability to quickly and effectively respond to disaster grant administration and program management projects' Following many of the nation's worst disasters, the Tetra Tech team mobilized hundreds, and in some cases' thousands of staff across the nation. ln many cases, Tetra Tech has responded to its clients within 24 hours of receiving notice-to-proceed and fully staffed projects within seven days. We are comm.itted.to providing a - consisfent and coordinated team {o successfu lty comptete this proposed proiect and affirm our ability to cammence lull operations immediately after notifieation of award. Our proposed team possesses many of the key certifications necessary to provide quality technical services and have attended numerous training courses relaied to emergency management and financial recovery, including lncident Command System (ICSJ training courses and annual exercises. Some of these include, but are not limited to: . Occupational Safety and Health Administration (OSHA) Disaster Site Worker Course . OSHA 10-Hour Construction Safety Certification . G-202 Debris Management ' Homeland Security Exercise and Evaluation Program (HSEEP). lS 100: lntroduction to lncident Command System. lS-120: lntroduction to Exercises . lS-200: Basic lncident Command . l5-547: lntroduction to Continuity of Operations (cooP). 13-631: PA Operations I . 15-634: lntroduction to FEMA's PA Program . l5-700: National lncident Management System . lS-800:NationalResponseProgram ' lntermediate Workzone Traffic Control (FDOT) . Mass Casualty lncident Manager Certification Exhibit lll-1 provides a summary of our project team's experience and qualifications' Exhibit lll-2 shows our proposed pro1ect team organizitionat struiture. Per the County's Q&A, brief bios are provided below' 'Se/ecter, resumds are atiached at the end of thr's sectio n. Additionatrdsumds can be made available upon request. TETRA TECH il t-1 Tab ll!: Specialized Expertise of Team Members Exhibit lll-1: Staff Summarv Table Jonathan Burgiel o 30+ years of solid waste and disaster recovery experience Principal in Charge r Disaster-related work has included serving as principal in charge of over 30 projects, helping clients throughout the country prepare for, respond to, and recover from natural and human-caused disasters lntimately familiar with local, state, and federal solid waste and hazardous waste regulations, as well as U.S. Department of HUD, FEMA, and Federal Highway Administration (FHWA) policies and reimbursement procedures as they relate to disaster management and recovery Provides senior management oversight to 35 communities in four states in response to Hurricane Matthew; Program manager of 800 staff - FEMA PA reimbursement support for $150 million in disaster- related costs; Management of recovery operations for over -1 million properties for Hurricane Matthew Kalindi Fitch, PMP . Will serye as the primary contact for the County's proposed project Project Manager . 5 yeans of experience with grant administration processes, eligibility requirements, regulations, and policies across many federal programs Provides oversight throughout the grant administration period and is familiar with application development, environmental review, project and process monitoring, and closeout and audit activities Has assisted clients in applying for funding from multiple federal grant programs such as the FEMA PA Grant Program, HMGP, and the Community Development Block Grant-Disaster Recovery (CDBG- DR) Programs Donald Kunish . Certified emergency manager with 18 years of experience Technical Advisor . Former Deputy Bureau Chief for the Florida Division of Emergency Management, he was responsible for managing Florida's Hazard Mitigation Planning and Grant Programs, Statewide Emergency Management All-hazards Planning, Training and Exercise Programs, and many other tasks Worked with the State of Florida's growth management programs (including CDBG) to represent the emergency management perspective; this interaction helps support Mr. Kunish's involvement in the production of Florida's Regional Evacuation Studies Has experience in planning, responding, training, exercising, and research in multiple disaster situations and simulations Has compiled actual damage assessments from past hurricanes and compared the aggregated data to damage estimates generated by the HAZUS hurricane module Bryan Lowe* . Seasoned emergency management specialist, with 18 years of industry experience FDEM Liaison . Former Operations Management Consultant Manager for the Florida Division of Emergency Management, where he administered the PA Program for the State of Florida. Managed federal disaster declarations in the hundreds of millions of dollars, including Hurricane Matthew, which cost over $680 million in federal and state dollarc Has been involved in every major Florida event since 2004, including Charley, Frances, lvan, Jeanne, Dennis, Katrina, Wilma, Debby, Super Bowl, Tropical Storm Fay, Operation Haiti Repatriation, and Deepwater Horizon Also experienced in damage assessment, funding agreements, preparedness exercises, the lncident Command System Asad Khan . 11 years of experience as a senior financial subject matter expert PA Lead . Mr. Khan's duties include serving as a technical resource to clients during implementation of the FEMA PA Grant Program and other federal grant programs . Also experienced in in Port facility operations, insurance subrogation, project worksheet (PW) versioning and appeals Patrick Jones o Experienced emergency management professional, with extensive history of statelevel disaster recovery Senior PA expertiseConsultant . As a contractor forthe Governor's Office of Homeland Security and Emergency Preparedness, Mr. Jones developed FEMA PWs and worked with multiple local, state and federal officials to identify disaster- related damage and carry out damage site assessments John Williams r Supports damage assessment, force account reconciliation, and PW development, throughout the grant PA consultant . ersl:ffi'J1ffi'lT. "orr"aion and dissemination, invoice and reconciriation, cost accounting, application development, supporting requests for information (RFl), and project monitoring Strong background in finance, management, and operations makes him particularly adept at tracking the recovery process TETRA TECH il-2 Tab lll: Specialized Expertise of Team Memberc Rachel Reams PA Consultant Ralph Natale Debris Recovery Specialist Anne Cabrera Debris Recovery Specialist Sarah Lawrence lnsurance Adjusting Lead CohnReznick Roman Castillo Public Adjusting/ Assistance Lead CahnReznick a a Experience in performing damage assessments, force reconciliation, and PW development Currently assisting Volusia County, FL with FEMA PA services to support claims for force account labor, materials, and equipment Mr. Natale leads the practice by developing programs, providing daily project support, and providing oversight and guidance to his team of prolect managers and projects Expert in FEMA PA Grant Program reimbursement policies and has administered nearly 70 projects in his 11 year career Served as a project manager for Collier County's debris monitoring project following Hurricane Wilma in 2005 11 years of experience in disaster recovery on numerous major post{isaster activations since Hurricane Wilma in 2005, where she has served in a variety of roles focusing on reimbursement for more than $2 billion from the FEMA Works with clients on their longer-term financial recovery, including serving as a technical resource to clients during implementation of the FEMA PA program and other federal grant programs and assisting in the preparation, development, and review of FEMA PA PWs for disaster-related activities, state appeals, and close out processes ln response to Hurricane Matthew, Ms. Cabrera mobilized with the rest of the Tetra Tech management team to serve as senior management and project oversight on multiple projects including Brevard County, FL; City of Cocoa Beach, FL; and City of Port Orange, FL Has worked extensively with Collier County, following Hurricane Wilma in 2006, and in 2016 after a straight-line windstorm caused a swath of damage across the County Ms. Lawrence's expertise includes federal procurement regulations, Cost Principles, and Audit Requirements for Federal Awards, and reporting requirements with respect to federal grant management Extensive experience with insurance claim reconciliation against FEMA PWs and development of records necessary for actual insurance application to PWs Mr. Castillo is an experienced federal grants managerwith in-depth knowledge in implementing FEMA PA and HUD CDBG programs Well-versed in community relations through his involvement in facilitating public outreach strategies for major public works initiatives *Contracted Personnel Organizational Structure Donald Kunish PA Lead Asad Khan Senior PA Consultant Patrick Jonas PA Consultants John Williams Rachel Reams Jonathan Burgiel Ralph Natale Anne Cabrera I n s u ra n ce Adl u stl ng Lead Sarah Lawerence Publtc AdJusting Lead Roman Castillo Exhibit lll.2: Team Organizational Chart TETRA TECH il t-3 Tab lll: Specialized Expertise of Team Memberc ADDITIONAL EMPLOYEES IN FLORIDA ln addition to the key staff identified in the section above, the following additional Florida staff resources are available to support the County's proposed project. These staff may be called upon as needed to support the needs of the project. R6sum6s for any of the listed additional staff can be provided upon requesl. Tetra Tech retains over 750 employees in the State of Florida. Exhibit lll-3: Additional Staff Resources Jonathan Burgiel Kalindi Fitch Jeffrey Dickerson Paris Atkinson Ralph Natale Bryan Lowe Anne Cabrera DelMolton Kerri O'Dell Patrick Jones John Williams Rachel Reams Jeff Milk Don Smith William Musser, PE, PH, CFM Rod Cashe, PE, CDT Mike Saxton, PE, CFM Tim Vanderwalker, PE Bo Reardon, PE Donald Kunish Maitland, FL Maitland, FL Maitland, FL Maitland, FL tr,talttanO, fl Maitland, FL Maitland, FL Maitland, FL Maitland, Ft Maitland, FL M;ifland, FL Maitland, FL MaittinO, rL Maitland, FL Orlindo Orlando 0rlando Orlando Orlando Tallahassee, FL **** .:.+** * * .!. * .a. .i. * *:* : n .j; .;. .3 ' .j. ***.t *.!.: . ---- tt .f.: l ** **, .1. **** * * .1. * .;. * + .l * ***** ** * t, * * *+ .l* ** .1.** *** *** {.*t .:. .:. .1. +*{..:.* t..'.A+ *.!. * * * + * *t.' *l +:*:.i. *,t t .!. * .:r *,t * .:.*t .:. n .;. *,* * :*,* t ':', 'i' ;t *l .;. .;. .;. TETRA TECH llr-4 TETRA TECH EXPERIENCE SUMMARY Ms. Kalindi Fitch assists clients in the administration of federal grant programs for disaster recovery and mitigation. Her extensive understanding of the grant administration process, eligibility requirements, regulations, and policies across many federal programs allows clients to maximize reimbursement. she provides oversight throughout the grant administration period and is familiar with application development, environmental review, project and process monitoring, and closeout and audit activities. Ms. Fitch has assisted clients in applying for funding from multiple federal grant programs such as the Federal Emergency Management Agency (FEMA) Public Assistance (PA) Grant Program, Hazard Mitigation Grant Program (HMGP), and the community Development Block Grant Disaster Recovery (CDBG-DR) Programs. RELEVANT EXPERIENCE Pu bl ic Ass istance Program Manager (October 20 1 6-present) Volusia County, Florida I FEMA - Public Assistance Gonsulting Following 2016 Hurricane Matthew, Volusia County was one of the communities to receive a disaster declaration in the State of Florida. The county activated retra Tech to provide post-disaster public Assistance services following the declaration. As the program manager, Ms, Fitch is providing Public Assistance grant application and administration services and technical assistance to the County. Pu bl ic Assistance Project Manager (October 20 1 6-present) city of south Daytona, Florida I FEMA - public Assistance consulting Following 2016 Hurricane Matthew, the city of south Daytona was one of the communities to receive a disaster declaration in the state of Florida. The city activated retra Tech to provide post-disaster public Assistance services following the declaration. As the program manager, Ms. Fitch is providing Public Assistance grant application and administration services and technical assistance to the County. Tetra Tech has prepared, reconciled, and packaged the city's emergency and permanent work claims for submission to FEMA for reimbursement. Public Assistance Project Manager (October 201 6-present) Horry County, South Carolina I FEMA - public Assistance Consulting Following 2016 Hurricane Matthew, Horry County was one of the communities to receive a disaster declaration in the state of south carolina. The county activated retra Tech to provide post-disaster public Assistance services following the declaration. specifically, Tetra Tech has collected and reconciled the County's Category A, force account records and has prepared them for submission to FEMA for reimbursement. Kalindi Fitch, PMP Project Manager EDUCATION Rollins College, Crummer Graduate School of Business Master of Business Administration, Concentrations in Management and Marketing, 2009 Rollins College Bachelor of Arts, Spanish, 2006 AREA OF EXPERTISE . EOC Augmentation. Damage Assessments. Grant Application Development & Management. Program Administration. Data Collection o Data Reconciliationr Audits. Policy Research GRANT EXPERIENCE . FEMA PA. FEMA HMGP, FMA. CDBG-DR. FHWA-ER TRAINING/CERTIFICATIONS . FEMA lS 100.b. FEMA lS 102.b. FEMA lS 212. FEMA lS 230.b. FEMA lS 630. FEMA lS 393.a. Project Management Professional (PMP), 201 7 YEARS OF EXPERIENCE 7 years R6sum6 ilt-5 R6sum6 Kalindi Fitch, Project Manager Public Assistance Project Manager (October 20i6-March 2}1ll Beaufort county, South carolina I FEMA - public Assistance consulting Following 2016 Hurricane Matthew, Beaufort County was one of the communities to receive a disaster declaration in the State of South Carolina. The County activated Tetra Tech to provide post-disaster public Assistance services following the declaration. Specifically, Tetra Tech has collected and reconciled the County's Category A, force account records and has prepared them for submission to FEMA for reimbursement. Public Assistance Program Manager (April 2016-present) Fayette County, Georgia I FEMA - Pubtic Assistance Gonsutting Following severe storms, and flooding, during December 2015, Fayette County was one of the communities to receive a disaster declaration in February 2016. The County activated Tetra Tech to provide post-disaster public Assistance services following the declaration. As the project manager, Ms. Fitch is providing public Assistance grant application and administration services and technical assistance to the County. Engagement Manager (August 2014-present) Napa Gounty, California I Emergency Operations Center (EOC) Staff Augmentation, FEMA - public Assistance Consulting Within 48 hours of the 6.0 magnitude South Napa Earthquake, Ms. Fitch was activated by Napa County, California to provide EOC staff augmentation, preliminary damage assessment (PDA) support, and post-disaster grant advisory services to the community. Now in the recovery phase, Ms. Fitch is responsible for the overall management, delivery and implementation of PA consulting services on behalf of Napa County. She works as a team lead along with the project manager and technical staff and has the overall responsibility to drive the completion of the project for the customer in all disaster recovery grant programs executed by Tetra Tech on behalf of Napa County. Engagement Manager (October 201 3-December 20141 Boulder County, Cotorado I FEMA - Public Assistance Consutting, FEMA - Hazard Mitigation Grant Program, FEMA - Private Property Debris Removat Program Management, U.S. Department of Housing and Urban Development - Gommunity Development Block Grant Disaster Recovery program Ms. Fitch is responsible for the overall management, delivery, and implementation of the post-disaster grant management projects in Boulder County. She works as a team lead along with the program manager and technical staff and has the overall responsibility to drive the completion of customer projects in all disaster recovery grant programs executed by Tetra Tech on behalf of Boulder county. Grant Management Specialist (January 2013-December 2013) Terrebonne Parish, Louisiana I Community Development Block Grant Disaster Recovery, Buyout program Management Our team provided Terrebonne Parish with professional services, including project management, environmental review, and environmental testing required to implement their CDBG-Disaster Recovery (DR) Buyout program. On this project, Ms. Fitch served as a grant management specialist assisting with overall program management and HUD compliance. P roject Coord i n ato r (Septem b er 2011 -Jan ua ry ZAfil Virginia Department of Transportation I Financial Recovery Services, FEMA pubtic Assistance Our team provided the Virginia Department of Transportation with financial recovery services to help maximize funding from FEMA PA Grant Program and Federal Highway Administration (FHWA) Emergency retief (ER) Program. As project coordinator, Ms. Fitch assisted in overseeing project operations, including identifying project roadblocks and need assessment, project set-up, and final closeout. TETRA TECH ilt-6 TETRA TECH Donald Kunish, CEM Technical Advisor EXPERIENCE SUMMARY Mr. Kunish is a Certified Emergency Manager with '18 years of experience and works for Tetra Tech and provides multiple communities with support to utilize U.S. Government grants to respond, recover and mitigate to natural and manmade disasters. These programs include the management of applications and awarded funding to elevate and buy out residences, build back damaged infrastructure to be more disaster resilient and reimburse local governments for response and recovery efforts. Over the past eighteen years Mr. Kunish has responded to many large scales disasters from the private and public sector emergency management perspective including hurricanes, floods, ice storms, fires, emergency repatriations, tornadoes, public health epidemics, hazardous material releases and an earthquake. He began his career with the State of Florida Division of Emergency Management and for he worked there for thirteen years as the Planning Section Chief, lncident Management Team Commander, and Hazard Material Auditor. ln addition to his disaster grant management and response work, Mr. Kunish has been a project manager on numerous disaster debris removal and debris removal monitoring projects and supporting communities evaluate flooded properties to make substantial damage estimations under the National Flood lnsurance Program. RELEVANT EXPERIENCE Project Manager (October 201 5-Ongoing) Richland County, South Carolina I Post Flood Disaster Flood Assistance Following the flood disaster that im pacted Richland County in October 201 5, Mr. Kunish supported the management of the county's claims development and administration. Mr. Kunish is currently providing programmatic and application support for the FEMA Public Assistance (PA) Grant Program, Hazard Mitigation Grant Program (HMGP), and the Community Development Block Grant Program. Project Manager (December 201 3*Ongoing) Galveston County, Texas I HMGP and SRL Assistance Mr. Kunish assisted Galveston County with its HMGP and Severe Repetitive Loss (SRL) programs following Hurricanes lke and Gustav, which devastated the county with storm surge. Mr. Kunish served as the project manager in the implementation of the SRL Program, where 125 houses were elevated to mitigate their risk to future flooding. Mr. Kunish also managed the closeout of 150 properties that were bought with funding under the HMGP. Project Control Specialist (October 2013-August 2016) Boulder County, CO I Public Assistance Consulting Following the flood disaster that impacted Boulder County in September 2013, our team was selected to manage the county's claims development and administration. Mr. Kunish is currently providing programmatic and EDUCATION University of Florida Bachelor of Arts, Sociology, Minor in Education AREA OF EXPERTISE o Project Management o Disaster Response o Disaster Recovery c Hazard Mitigation . Emergency Operations o Hazardous Material Planning TRAINING/CERTIFIGATIONS o Certified Emergency Manager r FEMA Professional Development Series o OSHA 40 Hour Construction Safety o 0-400 lncident Commander o ICS-100 through ICS-400 lncident Command System o G-202 Debris Management o G-137 Exercise Program Manager o Homeland Security Exercise and Evaluation Program (HSEEP) Exercise Evaluation r Construction Quality Management (CQM) YEARS OF EXPERIENCE 18 years R6sum6 ilt-7 R6sum6 Donald Kunish, CEM, Technical Advisor application support for the FEMA Public Assistance (PA) Grant Program, Hazard Mitigation Grant Program (HMGP), and the Community Development Block Grant Program. Project Manager (December 201 3-September 20141 Terrebonne Parrish, LA I Hurricane Katrina CDBG Buyout and Demolition The Parrish utilized CDBG-DR funding to buyout and demolish 30 homes in order to redeveloped neighborhoods and eliminate blight that they were experiencing, Mr. Kunish was involved in ensuring compliance CDGB regulations, supporting participant outreach and monitored reporting requirements. Deputy Bureau Chief and various other positions (February 1998 - February 20',11 State of Florida - Division of Emergency Management I Day to Day Emergency Management Operations Over the span of 13 year, Mr. Kunish's career with the Division covered many emergency management practice areas. Prominent experience during his State of Florida tenure included; administration of the Florida Hazardous Materials Program, administration of the State's Mitigation Bureau that encompassed the hazard mitigation planning program, the State's Hazard Mitigation Plan, the Hazard Mitigation Grant Program and the Hazard Mitigation Assistance (formerly RL, SRL and PDM) Program. Mr. Kunish also worked with the State's growth management programs (including CDBG) to represent the emergency management perspective. This interaction help support Mr. Kunish's involvement in the production of Florida's Regional Evacuation Studies. Plans $ection Chief (April-August 2010) State of Florida - State Emergency Response Team I Deepwater Horizon Oil Spill The State Emergency Response Team was activated for a record of 120 days in response to the Deepwater Horizon Oil Spill. Mr. Kunish was instrumental in ensuring Florida maintained a current common operating picture, planned for future operations, and instituted the battle rhythm of the State Emergency Operations Center. At the height of the response, Florida's reconnaissance mission utilized 2 fixed wing aircraft, 5 helicopters, 35 ground teams, and 30 water teams to identify the impacts of the spill' Plans $ection Chief (May-December 2009) State of Florida - State Emergency Response Team I HlNi Pandemic The H1N1 pandemic presented the emergency management community with significant challenges and required contingency planning to prepare for the effects of a pandemic flu event. The Plans Section provided multiple platforms for sharing information with the public and the emergency management community. As one of the platforms, Mr. Kunish coordinated a weekly conference call and webinar that included hundreds of local emergency managers, health officials, and the State Surgeon General to facilitate information sharing across all levels of government. lncident Management Team Commander (April*August 2008) State of Florida - State Emergency Response Team I Tropical Storm Fay The lncident Management Team was responsible for all emergency management-specific field operations for Tropical Storm Fay that resulted in over $100,000,000 in PA funding. This included organizing, scheduling, conducting, and reporting results to the SERT from all preliminary damage assessments; managing and coordinating all State Emergency Response County Liaisons; managing all Florida Division of Emergency Management Regional Coordinators; and providing public information services. lncident Management Team Gommander (February 20071 State of Florida - State Emergency Response Team I Lake County, FL Groundhog Day Tornadoes The 2007 Groundhog Day Tornadoes killed 21 people and damaged over 1,100 homes. Mr. Kunish commanded Florida's lncident Management Team that was responsible coordinating the initial state-level response, implementation of recovery programs, and the coordination between Lake County and the State Emergency Operations Center. TETNA TECH ilt-8 TETRA TECH EXPERIENCE SUMMARY Mr. Brian Lowe is a seasoned emergency management specialist, with over 18 years of field experience. Mr. Lowe has a long history of working with the Florida Department of Emergency Management over his career. He has been involved in every major Florida event since 2004, including Hurricanes Matthew, Charley, Frances, lvan, Jeanne, Dennis, Katrina, Wilma, Debby. Additionally, Mr. Lowe has also provided emergency management and financial recovery in the state of Florida for the Bugaboo Fires, super Bowl, Tropical storm Fay, operation Haiti Repatriation, and the Deepwater Horizon oil spill disaster. FEATURED EXPERIENCE State Public Assistance Officer (December ZO14 - July 20171 Executive Office of the Governor/Division of Emergency Management I Tallahassee, Florida As Operations Management Consultant Manager, Mr. Lowe is in charge of coordinating all components of administering the public Assistance program for the State of Florida. As the State Public Assistance Officer he has managed federal disaster declarations in the hundreds of millions of dollars. Most recently for Hurricane Matthew, which cost over $6g0 million in federal and state dollars. The position is responsible for managing two management positions and 21 subordinates. Additional duties include conducting initial assessments of damage, executing funding agreements, developing projects to provide funding, making payments, submitting quarterly reports and closing out the grants once complete. As SPAO he has managed all operations associated with the 2014 Spring Floods, Hurricane Hermine and Hurricane Matthew. $enior Management Analyst ll (December 2012 - November 20141 Executive Office of the Governor/Division of Em ergency Management I Tallahassee, Florida Mr. Lowe managed the office of Private sector coordination with the primary focus of integrating the Private Sector into all phases of Emergency Management. ln this role, he had federal and state funded projects total annual budget of $247,000 per fiscal year. As the Private Sector Coordinator he designed and hosted a Public-Private Sector Summit. The Summit was filled with breakout sessions and focus groups designed to educate the public and private sector on existing programs and partners as well as to provide a forum to receive feedback. Mr. Lowe created several working groups to bring in the right partners in to determine the way foruuard on a number of important issues to include private sector re-entry and one to address issues and concerns that affect the private sector. Mr. Lowe finalized the standard operation Guide for Emergency Support Function 18 and provided training to Bryan Lowe FDEM Liaison YEARS OF EXPERIENCE 1 I years TRAINING/EXPERTISE o Project Worksheet Development o Multi-Hazard Planning for Schools o Leadership in Emergency Management r ICS - 100,200,300,400,700, and 800 r lntegrated Public Alert and Warning System l5-00027. a o Operations Section Chief L958 o Logistics Section Chief L-967 (2012) r Public-Private Partnerships l5€60 r TIME - Transportation lnterface for Modeling Evacuation o CERT T-T-T . COML - Communications Unit Leader o Rapid lmpact Assessment G-250.7 r Search and Rescue Training o All Hazard lntegrated Emergency Mgt Course o Radiological Emergency Planning o Distinguished Service Award r EMAP Assessor o Debris Management G-202 o All Hazard lncident Management Team Training o FPEM - Florida Professional Emergency Manager r Hurricane Evacuation Shelter Evaluation o ICS/Emergency Operations G-191 r Human Services Training G-670 o NEMIS - lS Public Assistance Coordinator o Public Assistance OPS 1 & 2 EDUCATION University of West Florida Pensacola, F|32514 Bachelor Science in Environmental Policy and Planning, Minor in Geography (1999) R6sum6 ilt-9 R6sum6 Brian Lowe, FDEM Liaison the ESF 18 team members. Mr. Lowe is on the Division's Security Committee and helped develop our standard operating guide for safety and security. The Virtual Business EOC was completion though the first phase. This project will provide a portal for the state, county, and private sector to collaborate and share information in a secure environment during disasters and day to day. These are just a few of the projects Mr. Lowe had worked on in order to partner with the private sector' Assistant Supervisor/Governmental Operations Consultant, Region 2 Coordinator (March 2003 - December 20'l2l Executive Office of the Governor/Division of Emergency Management I Tallahassee, Florida Mr. Lowe served as the Assistant Supervisor for the Regional Coordination Team. ln this capacity he provided support for all aspects of the team and coordinated all team issues in the absence of our supervisor. As a Regional Coordinator Mr. Lowe was expected to provide guidance to county and city emergency management directors in order to ensure compliance with contracts awarded by the Florida Division of Emergency Management. Regular duties included conducting capability assessments of county emergency management programs and their ability to carry out essential tasks prior to, during, and following an emergency or disaster; to provide technical assistance and training through regular scheduled regional meetings and events; to perform emergency operations duties as directed including state liaison functions in county emergency operation centers; to conduct onsite damage assessments, human needs assessments and provide pre and post emergency coordination of resources: to coordinate recovery planning and operations; to participate in reviews of county's comprehensive emergency management plans (CEMP) and continuity of operation plans (COOP); to participate in Regional Domestic Security Task Force activities as related to Domestic Security' Mr. Lowe coordinated and participated in onsite inspections for section 302 and 312 Tier lllfacilities and attended SERC meetings for Region 2. He developed, evaluated and participated in numerous exercises and trainings dealing with all hazards' Mr. Lowe conducted regional and county exercises according to the Homeland Security Exercise Evaluation program, and provided training to respective counties in the lncident Command System, EOC/ICS interface, Damage Assessment, Citizen Emergency Response Team, and Rapid lmpact Assessment courses' Mr' Lowe has been involved in every major event since 2004, to include Charley, Frances, lvan, Jeanne, Dennis, Katrina, Wilma, Debby, Bugaboo Fires, Super Bowl, Tropical Storm Fay, Operation Haiti Repatriation' and Deepwater Horizon. Engineer ll in Public Assistance (November 1999 to March 2003) Department of Gommunity Affairs/Division of Emergency Management I Tallahassee, Florida ln this role, Mr. Lowe's routine duties consisted of writing Project Worksheets, interim inspections, final inspections, time extensions, technical assistance, monitoring of applicants, and coordination of damage assessment during disasters. After 2 years Mr. Lowe was designated the Deputy Public Assistance officer for the state during all events. He was responsible for damage assessment team coordination' and management in a number of Presidential declared events such as lrene, Helene, South Florida Floods, Allison, Gabrielle, Wldfires, and numerous other non-declared events. TETRA TECH ilt-10 Tab lV: Technical APProach APPROACH TO SERVICES Team Organization Tetra Tech, along with teaming partner CohnReznick provides a comprehensive end-to-end approach to providing disaster-related services. aelow is an organizational c'hart representing the assigned team's role in the event of an iltivation. As required by the RFP, injormation on our team's experience is included under Tab lll: Specialized Expertise of Team Members. Donald Kunish i PA Lead Asad Khan Senior PA Consultant Patrick Jones PA Consultants John Williams Rachel Reams t Jonathan Burgiel Ralph Natale Anne Cabrera I ns u ra n ce Adi u sti ng Lead Sarah Lawerence Public Adiustlng Lead Roman Castillo Staff Assignments Tetra Tech has pre-identified the staff that will be assigned to the county and local agency partners, as described in the organizational chart. Our proposed project rnanigut, Ms. Kalindi Fitch, will be responsible for making final it"tf ".J'gnrents for day-to-day assistance ind specialized assistance at the time of a project' Our firm approaches disaster recovery projects by assigning the ri-ght person with the right skillset for the right client. ln addition, it a speciitized scope of work ii required, wewili draw upon our internal and external resources to meet that need. Upon the assignment of any Tetra Tech staff, our program,m-anager will submit their name' position description, and a r6sum? prior to mobilization. We hegin our demobitization planning at initial priiect mobiiization ,ii iitt prrpare County staff to contiiue recovery long after our team has demobilized. Team DiversitY The Tetra Tech team (including our subcontractor CohnReznick) has over 100 personnel dedicated to full-time disaster recovery ,"n"g"."ni at any given moment. These individuals support state and. local clients in disaster recovery programs throughout the nation speciatizing in Federal Emergency !gna.semeltAgency (FEMA) Public Assistance 1FR;, feOeraiHign*"y Adminiitration-Emergency Relief (FHWA-ER), Natural Resources tv-1 Exhibit lV-1 : Team Organizational Chart TETRA TECH Tab lV: Technical Approach Conservation Service-Emergency Watershed Program (NRCS-EWP), and the Community Development Block Grant-Disaster Recovery ICbAC-On1 programs. ln addition to our full-time disaster recovery personnel, we have ready access to approximately 600 additional personnel who can support disaster recovery management' Our team is prepared to source resources from these areas if necessary for the County' South F lorida En g ineeri ng/Envi ronmental Staff On-Boarded Call-Up/Part-Time DR Staff Other Emergency Management Staff iti{#=g! Schedules Exhibit lV-2 provides a chronological timeline listing the approximate start date and duration for each service area. The actual start date and duration would be agreed to Collier County and Tetra Tech during the kickoff meeting. Annual Kickoff and Updates Meeting with the CountY to . review PA plan o a 100 250 2s0 H +24 H+1Week H + 2 Weeks H + Multiple Weeks Weekly Project maintenance When Needed SuPPort services Obtain and coordinate management of critical documents and files, including any geographical information system (GlS) files. Review and revise PA plans and procedures, as required. Provide PA regulatory uPdates. Deploy Tetra Tech staff in accordance with Collier County requirements. I nitiate time tracking procedures. Conduct Tetra Tech/Collier County project kickoff meeting. Begin development of PA work Plan. Participate in status review meetings. Develop operational plan for disaster-specific issues. Refine health and safety plan for disaster-specific issues. Receive approval for PA work Plan. Plan and schedule applicant kickoff meetings as directed by Collier County. Begin weekly reporting to Collier County. Ensure PA Technical Support and Service section is fully functional' Conduct applicant kickoff meetings. Provide project worksheets (PW) support to state and applicants. Provide PA technical assistance to state and applicants. Provide Engineering Technical Assistance to the Commonwealth and applicants. Assist with County review of PWs. Review PWs for mitigation opportunities. Provide appeals assistance as required by the County. Participate In weekly review meetings. Provide Collier County with weekly status reports. Provide Collier County with issue report within 48 hours of identifying a significant issue. Operational ramp uP Damage assessments/operationa I plans Stabilize response lmplement programs Full project implementation a t I a a t a a a a a a a I I a a a a a r Provide state and applicants with program advocacy. tv-2 Exhibit lV-2: Tetra Tech PA Project Timeline TETRA TECH Tab lV: Technical Approach Deliver assessments on complex issues management and Available Anytime Project Completion Support services Document turnover/ closeout a a a a , a a a resolution. Provide regulatory reviews. Assist in appeals. Conduct desk audit on completed PWs. Provide access to project report dashboard. Provide access to RecoveryTracrM. Provide access to subjecl matter experts. Conduct final inspection on PWs. Provide closeout package. .?:'[sj:'JlT:;:THnJ: il:::"FiH,'l]',lHli":il:;:5,: ?31,:;T,*':31:1,.' ; ;;";,;;;-;;;,,,"r;;,;;;" ;E appeati, deadlines, change requests, communications, tasks, budgeting and direct I rcports provide a dashboard E administrative costs (DAC) tracking, compliance monitoring, pro"rr"."'ni;il --' 1 "ur."o of work pertormea ana ,t, other issues. Tetra Tech also uses SharePoint as a document repository. ln I will be capable of reporting on N addition, our team currently has access to Florida Division of Emergency, reat-*me performancd matitcs,.. ,fi Management (FDEM) and FEMA SyStemS, and we reCeiVe daily extraCtS from :&,,i2,:::i.+,*@i*q*,*-*;s#r(*.^;@*#J Mobilization Whatever the incident-tropical wind event (Hurricane Sandy), no-notice event (Collier County Straightline Winds), human-caused disasters such as terrorism (9111,2015 San Bernardino Active Shooter, 2013 Sandy Hook Active Shooter), severe civit unrest (2015 Baltimore riots), biological incidents (2016 Port St. Lucie Algae Plume)' or explosive incidents (2015 West, Texas Chemical Plant)-the financial recovery components to disaster recovery are unique. Step 1 - lnitial Contact: Tetra Tech has assigned Kalindi Fitch as the program manager/duty officer to the County. Her role will include being responsible for taking the County's phone call at any time of day or night, The Tetra Tech team will have redundint personnel in that position and will make the County aware of backup personnel. Step 2 - Tetra Tech Representative Arrival: Tetra Tech will have its proposed project manager or a backup available to fulfill the requirements of the RFP within 24 hours of notice. Step 3 - Additional Technicat Resources: Due to the complex nature of a disaster recovery, Tetra Tech would lean upon additional resources that area experts in various fields of public facilities, transportation infrastructure' debris, and beaches. Work Scheduling these iystems to track project status and to automate our workflows related to recovery efforts. Quality Assurance Tetra Tech's quality assurance program will be implemented by our operations manager/vice president, Mr. Jonathan Burgiel. He will monitor the program and judge the overall project health on the following metrics: . Ability for Tetra Tech to maintain a consistent project team throughout the duration of the assignment . Review of Tetra Tech's weekly project progress reports that outline progress made during the current week, issues that require resolution iri cliint invoivement, and project burn rate (staff loading) as well as other requested data . Review of Tetra Tech's functional and transparent database management system for posting project documentation for the County and project stakeholders (FEMA, Federal Highway Administration [FHWA]' Department of Homeland Security [DHS] Office of lnspector General [OlG], etc') . lssues identified on Tetra Tech's written status report to the County's project sponsor o Conducting regular meetings with the County project sponsor to review reports and discuss pertinent issues to include the daily issues with policy and procedural meeting TETRA TECH tv-3 Tab IV: Technical Approach o Ability for the Tetra Tech team to maintain open discussion with federal staff assigned to oversee the County's recovery and mitigation projects o Timeliness of Tetra Tech's ability to respond to Request for lnformation (RFl) within two business days . Conducting regular communication to the Tetra Tech project manager and assist the project management team with making required corrections r Participating in in-house project review meetings conducted by third party reviewers (projects are given a color coded status: green [all good], yellow [potential issues that require resolution], and red [management interaction requiredl); projects coded yellow or red will require frequent reviews . Adherence to Tetra Tech's checklist-based processes and procedures to complete and maintain PWs, files, and oth6r documentation Accountability Tetra Tech incorporates project management principals and frequent communication to achieve superior project results and to keep disaster management projects on track. This is especially important if staff turnover occurs by our federal partners assigned to the County over the course of the d isaster recovery effort. Project Management Tetra Tech utilizes a standardized project management approach for all disaster services projects and tailors this system for each client's specific needs. This provides the County with the highest level of productivity, atcountability and value possible while maximizing County's reimbursement under the various federal grant post- disaster programs and supporting all disaster response functions. To ensure continued communication with the County and its project sponsor regarding project expectations, status, and deliverables, the Tetra Tech team utilizes the following project initiation and management activities across all tasked assistance: ,, Conduct project kickoff meeting.u, Develop project work plan., Develop application notebook and formulation. o Provide progress dashboard and grant tracking', Develop issues report as needed.i,: Maintain external and internal relations. Project Reporting The Tetra Tech team will document the work that is completed weekly and provide minutes on all FEMA and state meetings and other work activities. lt is vitally important to establish a clear record of approvals and sign-offs becaus! staff changes occur over the duration of the project. The Tetra Tech team will submit the weekly project status reports of thii data as well as a snapshot of the executive-level project status report to the County. These work products will be stored in the established SharePoint system. lssue Resolution Although Tetra Tech does not expect any significant issues to arise over the course of the project, if issues or probleirs are identified, Tetra Tech is committed to providing a written statement of how each issue will be resolved (including timeframe for completion and responsible party for the corrective action) to the County within 48 hours. We believe this immediate turnaround and corrective action of issues at the time they are identified will result in a well-managed, efficient, and successful project for the County and will maximize the grant dollars available to the County trom tfre various federal disaster-related grant programs, such as reimbursement for the FEMA PA Program and HMGP. ABILITY TO RESPOND TO MANAGE MULTIPLE FLORIDA ACTIVATIONS Tetra Tech understands it is critical that the County partners with a trusted contractor who will respond immediately and provide high-quality services throughout the engagement. Tetra Tech staff members have experience in large-scale rapid deployments and have personally hired and deployed approximately 10,000 emergency response personnel collectively for more than 40 disasters. ln all cases, Tetra Tech helped maximize the available reimbursement for eligible work performed. Our experience successfully managing multiple disaster response and recovery operations in Florida will help the Collier County execute a safe and quick response and TETRA TECH tv-4 Tab lV: Technical Approach restore its normal operations as quickly as possible. Our staff of industry experts has applied the necessaryproject controls to efficiently document and complete fieldwork and has provided follow-up support, including appeal development and closeout audit support months and, in some cases, years following the completion offield work. Exhibit lV-3 highlights our representative Florida deployment mobilization respoise periods. Exhibit lV-3:of Florida to Multi.Contract Events 10 Lake County, City of Orlando months 9 months Cities of Boca Raton, Orlando 2years Escambia County, City of Pensacola, FDOT I months Lake County, City of Orlando 90 days Escambia County, Monroe County, Santa Rosa County, Cities of Marathon, Pensacola 4 years Miami-Dade County, Monroe County, Cities of Cooper City, Fort Lauderdale, Hollywood, Marathon, Plantation 45 days Monroe Coung, City of Marathon l year Miami-Dade County, Monroe County Cities of Boca Raton, Cooper City, Fort Lauderdale, Hollywood, Lighthouse Point, Marathon, Miramar, Naples, Pembroke Pines, Plantation, Tamarac Broward County School District, Miami-Dade County Parks and Recreation, Miami-Dade County Public School District, Naples Airport Authority 3 months Lake County, Volusia County Hurricane Charley (2004) FEMA.1559.DR Hunicane Frances (2004) FEMA.1545.DR Hunicane lvan (2004) FEMA.1551.DR Hunicane Jeanne (2004) FEMA.1561.DR Hurricane Dennis (2005) FEMA.1595.DR Hunicane Katrina (2005) FEMA.1602.DR Hunicane Rita (2005) FEMA.1606.DR Hurricane Wilma (2005) FEMA.16()9.DR Florida Severe Storms and Tornadoes (2007) FEMA.1679.DR Tropical Storm Fay (2008) Tropical Storm Debby (20121' Hunicane Matthew (201 6) 150 75 600 50 250 70011 200 1,500 3 days 2 days 5 days 2 days 5 days 7 days 7 days 7 days17 75 2 days 3 1 5 1 day 1 month Leon County, St. Johns County, City of Cocoa Beach 3 15 1 day 1 month Clay County, pasco County, City of New port Richey 32 890 5 days 1 year Brevard County, Volusia County, St. Johns County, Flagler County *Mobilization periods arc often dictated by numerous factors, including the extent of damage, the existence of a FEMA pA Grant Program declaration, etc. Although Tetra Tech has multiple clients in South Florida, Tetra Tech can assure the County that we have the staff and resources to respond to multiple activations should South Florida be impacted by i hurricane. Tetra Tech is committed to providing Collier County with a dedicated project managemeit team that wilt treat aur engagement with the county as if it is the firm,s only engagement. TETNA TECH tv-5 Tab lV: Technical Approach MEETINGS & AVAILABILITY As described in the previous section, Tetra Tech is committed to providing the County, and local agency partners, with unmatched customer services and responsiveness. We are committed to demonstrating this tnrougtr our ability to respond to our clients, The following table describes our Response Time ObjectivelRTO) for ihe County's requests. This RTOs are met with the exception of holidays or planned vacations for our client staff. Questions - Via E-mail Program Manager via Phone Meetings - Pre-Season Request for lnformation Tropical Threat Activation - NTP Meetings - Applicant Briefings Meetings - Kickoff Meeting Site Visits Meetings - Ad Hoc FEMA/State Meetings Day-of response Day-of response 24t7t365 2 weeks 2 days Communications check at H-7 2 Program manager in Collier County within 24 hours 24 hours 24 hours 1 week 2 days Staff Availability Tetra Tech has analyzed our current client responsibilities and identified Kalindi Fitch as the program managerfor this engagement. Her other primary duty in this role is to Volusia County in the northern part of the State of Florida; her role on other standby contracts is support only. Ms. Fitch has an annual utilization goal of 50% to provide enough time for her to be available if the County were to activate this engagement. ln her stead, if for any reason she is unavailable, we have assigned Mr. Asad Khan. Mr. Khan is a native to South Florida and is well versed in disaster recovery grant programs. Estimated Level of Effort Given the unpredictable nature of a hurricane scenario with storm surge, we anticipate a 6-month initial period of performance for prolect kickoff, scoping, project formulation, and submission of records to FEMA. This translates to approximately 1,000 man-hours. Program Manager lT Support PA Lead Senior PA Consultant PA Gonsultant Analytical Aide 750 80 1 000 Overall Project Support, performing QfuOC duties, coordination and support for the program manager Day-to-day onsite presence, interface with local, state and federal stakeholders, staff mobilization, monitoring scope, budget and review of deliverables Establishing and maintaining the SharePoint database, developing GIS- based data, Mobilizing RecoveryTrac handheld units for data collection Coordination with County, State, and FEMA PA representatives on the administration of the PA program. Oversight of PA deliverables, scheduling site visits, deliverables and meetings, involved in senior eligibility decision-making process Responsible for project formulation, technical assistance on eligibility determinations, review of PWs Preparation of PWs, data review and approvals, coordination with FEMA on site visits, project scoping, projecl monitoring Documentation collection, review and organization, data entry of information in the SharePoint system Principal in Charge TETRA TECH 3000 tv-6 Tab lV: Technical Approach FDEM Liaison Engineering Support 40 300 Coordination with FDEM on a wide array of potential issues Performing damage assessments, cost estimating, project scoping, preliminary engineering ABILITY TO ASSIST COLLIER COUNTY To facilitate the request for reimbursement process and reduce the reconciliation backlog, it is important for supporting documentation to be collected, maintained, and updated throughout the durat]on of the recovery.Constant monitoring of grant applications, project progress, requests for r6imbursement, and reimbursement received inherently reduces the backlog and aids the speed of recovery. ln addition, it eases the eventual grant closeout and reduces the risk of future deobligations. Tetra Tech envisions a three-phase approach to be completed within six months of the initial Task Order. The first Task Order only include phase 1- Needs Assessment; the second Task Order would include both staff training and proiess improvement support. Phase 1 - Needs Assessment The Needs Assessment will allow the Tetra Tech team to better understand those areas of concern and tailor ourapproach to meet the County's needs. The information our team would review would likely include: Previous audit findings or observations After action reports (AARs) from recent disaster Policies, standard and disaster-specific procedures, manuals utilized by County departments related to disaster recovery activities4. Previous trainings conducted by the County5. lnterviews with County staff in the following departments Emergency Management, Finance, purchasing, Administration (at a minimum) Based on the data collected during this phase, we would develop a report based on those areas of concern described by County staff and observed by our team. This report would describe such issues as potential challenges for the County, level of potential risk, and plan for support provided to the County by the Tetra Tech team. 1. 2. 3. Needs Assessment . Develop RFl.o Review documents.o Attend meetings with County staff.. Develop report. ' Provide relevant PW data to Tetra Tech.. Provide and review with Tetra Tech staff policies and procedures.r Attend meetings with Tetra Tech staff. Phases 2 & 3 - Process lmprovement support and staff Training Based on the information collected during Phase 1, Tetra Tech would develop a scope of work and schedule forprocess improvement support and staff training. The process improvement support task would include, at a minimum, assisting the County in making adjustments to or developing new policies, procedures, and manuals as well as implementing recommendations or observations described in previous audit findings. We would likely be working with a DR Planning Team to gain buy-in across County departments and stay on-iarget with dates ind deliverables. The training task would likely include multiple four-hour training programs on issues relevant to the County,s needs. This training could include training on new processes for the County, 2 CFR 200 applicability after disasters, interfacing with the FEMA and the State, and documentation requirements in timekeeping systems. Process lmprovement Support r Provide example policies, procedures or manuals from other areas. TETRA TECH tv-7 r Provide a key point of contacl. ldentify DR Planning Team. Tab lV: Technical Approach Staff Training Training Tetra Tech's instructional design experts will work with a few key stakeholders in developing course objectives, formatting, and creating course materials. Tetra Tech will follow the ADDIE model of instructional design, which includes five phases: analysis, design, development, implementation, and evaluation. This process allows for a dynamic, flexible guideline for building effective adult learning training modules. Tetra Tech will conduct the training in-person or develop self-paced training that can be completed online. Our training and exercises include case studies of local government responses to disasters and the challenges they overcame, group exercises, and review of DHS - Office of lnspector General audits. Our standard cost recovery training programs are listed in the following table. Work with the County to develop and implement a schedule for implementing new processes. Make recommendations for County departments and personnel to attend training. Modify training syllabus for the County's needs. Deliver training. Review documentation provided by the County. Coordinate trainingday logistics including training room, invitation, check-in, AA/ equipment, etc. lntroduction to Disaster Cost Recovery, FEMA PA)Grant Program Cost Recovery Planning I Cost Recovery Planning ll Damage Assessment Damage Assessment Planning Debris Management Disaster PaylEmployee Feeding & Housing Legal lssues (Real Estate Contracts & lnsurance) Project Worksheet Preparation Pre-Disaster Photo Documentation Purchasing/Procurement Compliance (2 CFR 2OO) Risk Management Volunteers and Donations / Victim's Services Work Activity Documentation Plan Work Process Flow Policy and Procedure Update lntroduction to Federal Highway Administration-Emergency Relief Program lntroduction to Mitigation, FEMA 404 and 406 l6hours(2days) 4 hours 4 hours 4 hours 4 hours 4 hours 4 hours 4 hours 8 hours 3 hours 6 hours 4 hours 4 hours 4 hours 4 hours 4 hours 4 hours 4 hours For all trainings, Tetra Tech assumes the County will provide training space, advertise trainings, register attendees, and provide attendees with training materials. Tetra Tech will provide the County with one master of training materials and detailed printing instructions for duplication. TCTRA TECH rv-8 Tab lV: Technical Approach ONLINE PORTAL As technology has evolved, the Tetra Tech team's approach to disaster recovery has evolved, too. Tetra Tech team leverages emerging technologies and the use of Tetra Tech proprietary geospatial GIS software into all four phases (preparedness, mitigation, response, and recovery) of emergency management. Pre-event mapping such as Digital Flood lnsurance Rate Map (DFIRM), electronic grant, project and payment management, and post-event automated debris tracking are a small sample of the technological focus of the management information systems that the Tetra Tech team will bring to bear on the County's post-disaster management projects. To this end, Tetra Tech has developed standardized reporting tools and executive-level dashboards (as mentioned above) and will customize the tools as necessary to identify and track key data against which program objectives are to be measured and under which we will build the highest level of transparency given the large amount of public dollars being expended, File Tracking System (FTS) Tetra Tech anticipates that the County or the existing contractor is maintaining a database that allows for the storage, shared use, and version control of FTS consisting of critical program documents such as PWs, residential inspection reports, and cost documentation for each applicant or resident. Perhaps the most critical component of the County's grant appllcation process will be project reporting and providing the County with visibility to the process. To maximize the efficiency and effectiveness of the program, the Tetra Tech team proposes using its RecoveryTracrM system. The RecoveryTracrM system was specifically designed for administration of documents, data, and information related to grant administration and case management. The Tetra Tech team would work with additional applicable agencies to coordinate any additional needs that may enhance their response to Collier County's data needs. As a means of warehousing FTS data, Tetra Tech utilizes RecoveryTracrM as a secure, password-protected, online file-sharing platform to store electronic copies of the monthly progress reports, project work plan, application notebooks, files, and other project-related information. ln this way, the County will have access to project-related information in one easy-to-access location without having to expend the time and expense of maintaining their own project filing system. To facilitate a streamlined approach to administering disaster grant programs, Tetra Tech has configured the RecoveryTracrM system to organize and manage FTS data and documentation associated with each of the programmatic areas by applicant. By implementing the RecoveryTracrM system, the County would benefit in the following ways: Efficiency: By instituting an electronic FTS document management system that associates direcfly with its document filing system, regulatory and auditing agencies can efficiently search and review electronic project files. Enhanced reporting: Customizable data and document FTS data management provides for enhanced reporting capabilities. Because the County will have input in the design of RecoveryTracrM reports, Tetra Tech can customize the reports to meet its specific needs. Exporting capabilities: The RecoveryTracrM system was designed with the knowledge and understanding that data and information being managed by the County must be exportable to a format that allows for importation into other applications such as the EMMIE/NEMlS, etc. Exhibit lV.S: RecoveryTracTu lllustrates Damage Sites, Documents, and Photographs in a Geospatial Environment TETRA TECH tv-9 Tab !V: Technical Approach o Real'time information: RecoveryTracrM is a web-based application that will provide the county with a real-timeportal to the Tetra Tech team's project work. Through a secure login, the bounty *irr u" able to log in andreview project work. Leverage Other Management lnformation Systems The Tetra Tech team has the experience to implement a host of technologies during a response to a disaster,including but not limited to ARcGls, HAZUS, Y:s- lrTv corps oi fngineers Debris Modet, ontine grantmanagement software (RecoveryTracrM and M83 online's EMGrantipro and tvtitilati;.;6, EMMIE, NEMIS,Automated Debris Management Systems, WebEOC@, resource tracllng software, and the Microsoft Office Suite.As needed, Tetra Tech will integrate the capabilities oi these systems to meet the needs of the county. PUBLIC ADJUSTING Tetra Tech has engaged the accounting firm of CohnReznick toassist in the execution of tasks related to public adjusting and insurance reviews. our Team's approach to maximizing-disaster recovery funding hinges on engaging insurance companies to account for insured and uninsured losses as well as understanding and submitting deductible payments for reimbursement. services io be provided by Tetra Tech during this task include the following: r Gather, review, and summarize applicant insurance policies.r Provide public adjusting. . Accompany insurance adjuster to damage site.. Obtain insurance adjuster's summation of damage.o Develop or review insurance claim filing.r Monitor status of claim processing. r confirm that insurance claim proceeds are reconciled to the appropriate project.o Record receipt of insurance proceeds on grant application to demonstrate subrogation and non-duplication ofbenefit, o Recommend to the County any reduction in the PW funding as a result of actual or anticipated insuranceproceeds to be received by the applicant.r Determine if the damaged asset was damaged due to flooding and if so, whether it is located in the 100-yearflood plain. r Recommend to the County any reduction in PW funding based on the National Flood lnsurance program (N Fl P) sta ndard insurance policy requirements. ' Recommend to the.County Risk Manager the type and amount of insurance the County will be required topurchase as a condition of the grant. ' Provide other technical assistance relative to insurance as requested by the County. Managing insurance claim funding requires careful attention to avoid duplication of benefits and grant funding de-obligations during closeout. Tetra Tech will confirm that insurance claims are properly filed and the resultingproceeds are accounted for accurately to protect the applicants against such events. TETRA TECH tv-10 Tab V: Cost of Services HOURLY RATE SCHEDULES Pre-Disaster Assista nce Exhibit V-1 below provides a listing of positions that may be required to complete pre-disaster assistance services as described in the County's request for proposal. The fees for these services can be provided to Collier County on a time and materials basis. The proposed hourly rates are inclusive of all costs associated with the disaster recovery assistance provided to the County. Exhibit V.1: Hourly Rates for Pre.Disaster Assistance Administrative Specialist I Administrative Specialist !l Research Assistant Proposal Coordinator Comm. Technician Help Desk Operator Administrative Specialist lll Research Assistant ll Service Center/Logistics Specialist Analytical Aide Planning Aide Project Control Specialist Oracle Database Administrator Gonsulting Aide Ass ista nt Pla n ner/ ScientisUAssessor/AnalysU Environmental Specialist Program Planner/ ScientisUAssessor/AnatysU Environmental Specialist System Administrator Law Enforcement Subject Matter ExperUTrainer ConsultanUPlanner/ Sc ientisUAssessor/AnalysUEnvironmental Specialist I Public Assistance/Grant Management Consultant Fire/HAZMAT Subject Matter ExperUTrainer Proiect Mana ger/Consu ltanUPlan ner/ ScientisUAssessor/AnalysUEnvironmental Specialist ll $40.00 $48.00 $51.00 $53 oO $57.00 $62.00 $64.00 $66.00 $68.00 $75.00 $80.00 $83.00 $85.00 $85.00 $9s.00 $100.00 $105.00 $110.00 $'t10.00 $115.00 $122.00 $125.00 TETRA TECH v-1 Tab V: Cost of Services Project Manager/ConsultanUpla nner/ ScientisUAssessor/ Environmental Specialist Analyst lll Senior Public Assistance/Grant Management Consultant Senior Oracle DBA Senior Planner/ Assessor/ScientisUAnalyst Supervising Public Assistance Consultant Senior ConsultanUPlanner/ ScientisUAssessor/AnalysU Environmental Specialist Supervising ConsultanUPlanner/ ScientisUAssessor/AnalysUEnvironmental Specialist Program Manager Senior Program Manager Princ ipal Consulta nUPlanner/ ScientisUAssessor/Ana lyst Principal in Charge/Executive Cons u lta nUPla n ne r/ScientisUAssessor Subject Matter Expert Senior FEMA Appeals Legal Specialist $135.00 $135.00 $138.00 $145.00 $150.00 $150.00 $158.00 $165.00 $175.00 $195.00 $225.00 $244.00 $350.00 Post-Disaster Ass ista nce Exhibit V-2 below provides a listing of positions that may be required to complete post-disaster assistance services as described in the County's request for proposal. The fees for these services can be provided to CollierCounty on a time and materials basis. The proposed hourly rates are inclusive of all costs associated with thedisaster recovery assistance provided to the County. $40.00 $48.00 $s1.00 $53 00 $57.00 $62.00 $64.00 $66.00 $68.00 $75.00 $80.00 $83.00 $85.00 Exhibit V.2: Hourly Rates for Post.Disaster Assistance Administrative Specialist I Administrative Specialist ll Research Assistant Proposal Coordinator Comm. Technician Help Desk Operator Administrative Specialist lll Research Assistant ll Service Center/Logistics Specialist Analytical Aide Planning Aide Project Control Specialist Oracle Database Adminastrator TETRA TECH v-2 Tab V: Cost of Services Consulting Aide Assistant Pla nner/ ScientisUAssessor/AnalysU Environmental Specialist Program Planner/ ScientisUAssessor/AnalysU Environmental Specialist System Administrator Law Enforcement Subject Matter ExperUTrainer GonsultanUPlanner/ ScientisUAssessor/AnalysUEnvironmental Specialist I Pubtic Assistance/Grant Management Consuitant Fire/HAZMAT Subject Matter ExperUTrainer Project Manager/ConsultanUPlanner/ ScientisUAssessor/AnalysUEnvironmental Specialist ll Project Manager/ConsultanUPlanner/ ScientisUAssessor/ Environmental Specialist Analyst lll Senior Public Assistance/Grant Management Consultant Senior Oracle DBA Senior Planner/ Assessor/ScientisUAnalyst Supervising Public Assistance Consultant Senior ConsultanUPlanner/ ScientisUAssessor/AnalysU Environmental Specialist Supervising Consulta nUPlanner/ ScientisUAssessor/AnalysUEnvironmental Speciatist Program Manager Senior Program Manager Principal GonsultanUPlanner/ ScientisUAssessor/Analyst Principal in Charge/Executive ConsultanUPlanner/ScientisUAssessor Subject Matter Expert Senior FEMA Appeals Legal Speciatist $85.00 $95.00 $1oo.oo $105.00 $1 10.00 $110.00 $115.00 $122.00 $125.00 $135.00 $135.00 $138.00 $145.00 $150.00 $150.00 $158.00 $165.00 $175.00 $195.00 $225.00 $244.00 s350.00 v-3TETRA TECH Tab V: Cost of Services 5I.ASP!F9 For examples of our team's past performance.with. financial recovery and FEMA reimbursement experience, seeTabs ll: Firm Qualifications, Tab lll: Epecialized expertise oi reim naemuers, and Tab vl: References. FEMA Reim bursement Success over the past 20 years, our grant management experts have assisted clients with applying for and retaining grantfunds, even after closeout and audit prolesses. our team has extensive experience assisting local and stategovernments with managing.and documenting ploiects that are etigibte for iederat tunoin! inrough the FEMA pAProgram, including multiple, large PA prograils roi tne states ot VEimont, south Dakota, and connecticut. ourteam also has significant experience with FHWA Emergency Relief (FHWA-ER) federal i"lrorrr"r"nt, havingassisted over 60 clients-with FHWA application, project-manag"r"n't, and reimbursement. our team,s record ofsuccess spans over 250.state and local government ctients in response to over 50 dectared presidentiai {isasfqrs, representing the recovery af more than $4 billion in disaster grant funds. it """ activations laue- vieldgd grant program management engagements resulting in ctients not only garnering grant fundsbu.t in.retaining 99.8 percent of the funds receiveo. Tetra Tech his extensive direct experience with thefollowing grant programs: . FEMA pA program o FEMAHMGPo FEMA Flood Mitigation Assistance programl. FHWA-ER program . FHWA Transportation lnvestment Generating Economic Recovery Grantr NRCS Emergency Watershed protection. U.S. Department of HUD CDBG The table below provides a selection of our experience and success in FEMA reporting and reimbursement forclients in the in the past five years. To date, our team has an impeccable record of obtlining 1000/oreimbursement of the eligible federal cost share for both FEMA irA and FHWA-En appricatLns that our team hasprepared and monitored on behalf of clients nationwide. Additional reporting and reim'bursement clpnt informationcan be provided upon request. Boulder County, Colorado - FHWA, FEMA PA Connecticut, State of - FHWA, FEMA pA Port of Galveston, Texas - FEMA pA South Dakota, State of - FEMA pA Vermont, State of - FEMA pA, FEMA HMGP Virginia Department of Transportation -FEMA PA Virginia Department of Transportation -FHWA DDlRs, T Clients $53,000,000 (FEMA PA) $40,000,000 (FHWA) $29,000,000 (FEMA PA) $17,000,000 (FHWA ER) $20,000,000 $10,000,000 $175,000,000 (FEMA PA) $34,000,000 (HMGP) $10,000,000 $3,500,000 100% 1lQo/o 100% 1Qlo/o 100% 100% 100% 14 months 6 months 40 months 30 months 21 months 5 months 5 months lFormerly three separate grant programs: FEMA severe Repetitive Loss Program, FEMA Repetitive Ftood ctaims program, and the FEMA Pre-Disaster Mitigation program. Exhibit v-3: Experience and success in FEMA Reporting and Reimbursements TETRA TECH v-4 Tab Vl: References Similar to the services being requested by the County, our team has successfully assisted over 300 clients withrecovering from the damaging effects of hurricanes, iropical storms, tornadoes, floods, and ice storms across thecountry' our efforts have allowed our clients to maintain their focus on continuing daily operations while relying onus to oversee the management of debris removal operations and federal reimbuisement in compliance withFederal Emergency Management Agency (FEMA) and Federal Highway Administration (FHWA) guidetines andreim bursement procedures. The following projects are a representative sample of our experience and accomplishments in performing servicesthat are similar in scope, comprexity, and magniiude to the iounty. oisaster Management & Financiat Recovery services - Hurricane MatthewVolusia County, Florida I October 2O1l - present Hurricane Matthew devastated the coastal communities of Volusia County in October 2016, when it made landfall as a Category 2 hurricane and was responsible for one fatality. With 90% of residents left without power, there were numerous reports of downed powerlines, downed trees, and flooded homes, causing chaos throughout the county. Our team has been supporting Volusia County for many years and was available to assist prior to the storm making landfall aswellas in the immediate aftermath. Tetra Tech mobilized a team within hours and began the process of supporting debris removal monitoring and operations. was a cruciar part or th" ;p";;;;, ;;";; ;, ;",,i}:jj[ru:""1:",Iruy.r,?T:*?!::Ur;:HH;::llel""n (EoC) while initial operations were unfolding and helping wiih speciat disaster-specific tasks tike gettingtemporary debris sites permitted and putting together the documentation to request rerun approval of debriscollection on private roads, and initiating a deoris hotline to support citizen questions. Additionatry, our team ofgrant management specrafbfs is providing staff augmentation to the County in order to writi reue project Worksheets (PW) for reimbursement claims in estinated at $30,000,000. These pws encompass allcategories ofwork and include improved projects, alternate projects, and 406 hazard mitigation. Tetra Tech is atso provldingTechnical Assistance to the County in regards to other post-disaster federal grants including Reference: Ryan ossowski, cpA, Accounting DirectorUSD4, Housing and Urban Development (HUD), 123 W. tndiana Ave, Detand , FL3272Oand FHWA-ER' Phone: 386-736-5933 exl. 12725 t imaii rossowski@votusia.org Financial Recovery & Debris Monitoring services - Hurricane MatthewCity of South Daytona, Ftorida I October ZOiS-Oecember 2016 The City of South Daytona's coastal location along the Halifax River placed its residents in a vulnerable position with the impending landfaltof Hurricane Matthew. While a lastminute shift in the storm's path prevented a more severe impact along the Florida Aflantic Coast, the Category 3 hurricane's prevailing wind gusts and deluge of riin caused widespread damage and debris throughout the City. Tetra Tech remained on standby, assisting the City and its key stakeholders prior to landfall as well as immediately after the storm's impact. Following a damage assessment right after the storm passed, our team begin the hiring and training of local debris monitors. Tetra Tech,s existing partnership with the City, including holding annual pre- debris monitoring operations with litfle to no learning lJ[:*"" season meetings' allowed for a rapid start to TETBA TECH vt-1 Tab Vl: References Tetra Tech enlisted a dedicated project management team to provide truck certification, collection monitoring, disposal monitoring, data management, and project reporting for FEMA reimbursement and overall project management and oversight. ln total, Tetra Tech managed the removal of over 93,OOO cubic yards of debris from the City and over 40 leaner and hanger removals. Tetra Tech continues to support the City in providing the documentation and support necessary to develop FEMA PWs for reimbursetnent claims estimated at $1,600,0a0. for completion. Additionally, our team of grant managemenf specra/isls provided staff augmentatiott to the City in order ta write FEMA PWs for reirnbursement claims estimated at $8,900,000. Reference: Kevin Lewis, Finance Director 1770 Seagrave Street, South Daytona, FL32119 Phone: (386) 322-3065 | Email: klewis@southdaytona.org Reference: Alan Rosen, MPA, Assistant City Manager 1000 City Center Circle, Port Orange, FL 32129 Phone: (386) 506-5501 | Email: arosen@port-orange.org Financial Recovery & Debris Monitoring services - Hurricane Matthew City of Port Orange, Florida I October 2016-January 2017 Hurricane Matthew devastated the coastal community of Port Orange in October 2016 when it made landfall as a Category 2 hurricane. With 90o/o of residents left without power, there were numerous reports of downed powerlines and uprooted trees blocking local roadways, causing chaos throughout the City. Residents along the Halifax River experienced a storm surge of at least 3 feet, causing flooding damage for many local residents and destroying waterfront business and marinas along the coast. Our team has been supporting Volusia County's communities for many years and was available to assist the City prior to the storm making landfall as well as in the immediate aftermath. Within hours, Tetra Tech mobilized a team to assess the damage and begin the process of onboarding local debris monitors. When pre-identified temporary debris management sites were deemed inefficient for the project operations, Tetra Tech staffed helped the City to identify and coordinate with the Florida Department of Environmental Protection (FDEP) to permit alternate sites. ln total, our team monitored over 428,000 cubic yards of debris and over 6,000 removals of hazardous hanging limbs and leaning trees. Tetra Tech used RecoveryTracrM to document all loads and separate public and private road data after helping the City obtain FEMA approval for debris removal from private communities that were seriously impacted by the storm. Our geoportal provided City staff with visibility into project operations and gave them the information to communicate with City residents regarding the progress of debris removal and timelines TETRA TECH vt-2 Tab Vl: References ADDITIONAL PROJECT DESCRIPTIONS Below are additional project profiles. Contact inforrnatiotr will be provided upon request. Public Assistance consulting services - Hurricane MatthewBeaufort Gounty, south carolini I october 2016-November 2017 (Est.) Following Hurricane Matthew, our staff was immediately deployed theBeaufort county Emergency operations center to assist wiin itt racets of the documentation associated with the disaster recovery operation.The.County was impacted by storm surge, intand ftoodingiaiJ nigh winds from the storm with over $50 million in eligible cosiJ. For this engagement, T-etra Tech was responsible for creating thedocumentation for the Force Account Labor, Equipment and i/aterials records for categories A & B along with records for permanent repairs associated with the disaster. our team has also worked closety witn Public works and Engineering along with Finance Departmenistaff todevelop policy determination memorandums for consideration and approval by the South Carolina Emergency Management Agency Financial Recovery Seruices - May 2016 Flooding Fort Bend County, Texas I May 2016-May 2017 (SCEMA) and FEMA staff. support. On May 30, 2016, a devastating flood impacted Fort Bend County, causing damage and debris across the county. with estimateo $i'smillion in damage, the county requested that our team assist with applying for, administering, and managing FEMA public Assistance (PA) funding for Categories A-G. Within h-ours of being issued a notice to proceed, our team deployed a team of financial recovery consultants to assist the County in preparing pWs and maximizing grant funding for disaster response and recovery efforts. Our assistance after the flood has extended beyond FEMA pA consulting t9 !19tgoe assisting the county with Hazard Mitigation Grant prograri (H MGP) applications, identifi cation of s ubstantiaily damaged properties, staff augmentation for permits departments, ano goc stan we are our proud of our.long-term relationship with Fort Bend county, whom we have assisted since 2007 in avariety of capacities, including debris management after 2008 - Hurricane lke, plan writing, and exercises. wecontinue to support Fort Bend County in the event the County needs our service in the future. Comprehensive Post-Disaster Consutting Services Fayetteville, North Carolina I November 2016lOngoing Following the State of south carolina's 1,000-year flooding event that took place from October 1-5,2015, Tetra Tech was retain6d by thecity of Fayetteville to provide comprehensive pA reimbursement ano I-"::rl Mitigation application development services in response to DR_ 4241. Services provided to the City inctuded: 1. FEMA PA Reimbursement Support: Tetra Tech assisted the city with preparation of their documentation for FEMA reimbursement.2' Preparation of Road Repair pws: Tetra Tech assisted the cityy!! the preparation of PWs for their road and bridge damage. 3. FEMA and State Meetings: Tetra Tech participatJd in mejtings with FEMA and the State, inctuding the FEMA kickoff meeting ind site visits to identify the infrastructure recovery needs of the city.4. Procurement Gompliance: Tetra Tech assisted the City,s TETNA TECH vt-3 Tab Vl: References disaster procurement processes to maintain adherence with Federal requirements under 2 C.F.R part 200.5. Hazard Mitigation Grant Program: Tetra Tech is supporting the City's effort to obtain funding for thebuyout and elevation of over 600 homes through the Hazard Mitigation Grant program. FinancialRecovery & Grant Management Gonsulting Services - 1,000 year Flood DisasterRichland, South Carolina I October 2015-Ongoing Tetra Tech was selected by Richland County under an emergency contract to provide comprehensive disaster recovery services in response to the 1,000-year flood disasterof October 1-5,2015, which caused extensive damage throughout Richland County and surrounding communities. Tetra Tech assisted the County immediately after the flood to perform a comprehensive needs assessment of the County followed by a strategic analysis of available grant funds to support the County's recovery efforts. A direct allocation of $26.5 miilion in HUD CDBG-DRgrant funds was subsequently awarded to the County. Tetra Tech is assisted the County with preparation of anAction Plan that was approved by HUD in five working days. Tetra Tech is now providing comprehensive grant implementation services, including outreach, case management, and management of pJrmanent home relairsand economic development projects. Financial Recovery & Debris Monitoring - Tornado Disaster Dougherty County, Georgia I January ZOlZlOngoing On the evening of January 2, 2011 , a severe storm spanning several EF-1 tornadoes produced a 3 to 4 mile swath of destruction. Winds reached 85 mph across the County, causing widespread damage. The damage survey team found hundreds of snapped and/or uprooted trees, damage to structures and buildings, and occasional instances of extensive damage to wide-span metal roofs in areas throughout the city. Much of the severe structural damage surveyed was a result of trees falling onto structures and powerlines, where the roads are canopied by old oak trees and FEMA declared DR-4294-GA. On January 22, while recovery from the first storm system was still ongoing, a massive EF-3 tornado was responsible for approximately $40 million in damage across the City ofAlbany and Dougherty County, scattering trees and leveling resideniies in its wake, contin-uing for g0 milej across southern Georgia. This system resulted in DR-4297-GA for Dougherty County, GA and 21 other countiesin Georgia. ln total, 15 people were killed and 43 people were injured after these series of storms moved through southwest Georgia in January 2017. Tetra Tech was retained under two separate immediate work solicitations issued by the City and County. Ourteam was on-site in a matter of hours to begin in-person consultations with City anO County staff and begantraining staff for immediate dep.loyment. ln response to the disaster, our team irained and oversaw the C-ounty,sdebris monitors for the removal of hazardous trees and limbs along the County's rights-of-way. Tetra Tech continues to provide ongoing debris monitoring for both the City of Albany and Dougherty County, GAalong with financial recovery services, helping both City and County to gatirer the dotumentation for their pWs for both their Category A debris costs and all permanent repairs needed. ln addition, the Tetra Tech team is working on a long-term recovery plan for the County. vt-4TCTRA .rECH Tab Vl: References Financial Recovery Consulting Services - Hurricane lke Terrebonne Parish, Louisiana I September 2011-September 2014 As part of the consulting servies that our team provided to Terrebonne Parish Consolidated Government (TpCG) related to the recovery from Hurricane lke, our team was procured to provide program management for the Hurricane lke demolition program. The program was eligibte for FEMA Category A pA grant funding. As part of this program, our team identified, surveyed, and researched nearly 500 Hurricane Gustav and lke storm-damaged residential structures throughout the Parish. As a result of that program, our team identified 27 structures that had been deemed ineligible for inclusion in the FEMA-funded demolition program, but that could be eligible under the Department of HUD Community Development Block Grant-Disaster Recovery (CDBG-DR) grant funding. Upon the award of CDBG-DR funding, the parish retained our team for program management and administration of the CDBG eligible buyouts and demolitions. Beginning with pubiic outreach anl program setup, our staff colleced applications from property owners and compiled aHazard Mitigation Grant irogiam application for the buyout ofproperties. Prior experience with TPCG allowed our team to assist TPCG in expeditiously acquiring many bf tneproperties with no learning curve, a reduced administrative burden, and overall cost savings to TpCG. TETRA TECH vt-5 Tab Vll: Acceptance of Conditions Tetra Tech has no exceptions to the general terms and conditions of the R Fp, or to insurance requirements or any other requirements listed in this RFp. TETRA TECH c,&fr"t cour*ttffi, Piocuremenl Services Division Attachment 2: Vendor Check List IMEOBTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spacesindicated and return with your Proposal. Vendor should check off ealn of-the following items as the necessary action is completed: The Proposal has been signed. All applicable forms have been signed and included, along with licenses to complete the requirements of the project. E Any addenda have been signed E tr and induded. Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Tetra Tech. Inc. 2301 Lucien Way, Suite 120 Maitland, FL32751 32r-441-8518 betty.kamara@ tetratech.com 17-7116 Disaster Recovery Consulting Services 23 c,ifi*-c,ov*w% Administrative SeMces Departrnent Frocuremsrt Swres Civrsion Attachment 3: Conflict of lnterest Affidavit The consultant certifies that, to the best of its kn^owledge and belief, the past and cu,ent work on anycollier county project affiliated with: RFP 17-7116 oisi"sier Recovery consutting services does notpose an organizational conflict as described by one of the three categoiies below:Biased ground rules - The firm has not slt tne "ground ,l"r" f; rffiliate;prrt o, current CollierCounty project identified.above (e.g., writing, pro".ri"r"nt's statement of work, specifications, orperforming systems engineering and techni-cal direction for the pro.ur"r"r,g *ni.r, appears to skewthe competition in favor of my fiim. !mpaired objectivity - The firm has not performed work on an affiliated past or current CollierCounty project identified above to evalua'te proposals i p.rt performance or itser or a competitor,which calls into question the contractors_aoility'to renoeiimpartial advice to the government.Unequal access to information - The firm his not nlo ,.."r, to nonpublic information as part ofits performance 9l a collier.county project identifled aoove which ,.y ["r" piovided the contractor(or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. ln addition to this signed affidavit, the contractor / consultant must provide the following:1' All documents produced as a result of the work completed in the past orcurrenfly being workedon for the above mentioned project; and,2' lndicate if the information produced was obtained as a matter of public record (in the ,,sunshine,,) or through non-public (not in the "sunshine") conversation (s), meiiNfficument(s) and/orother means.3' Failure to disclose all material or having an organizational conflbt in one or more of the threecategories above be identified, may result in t[e disqualification for future solicitafions affiliatedwith the above referenced project(i). By the signature below, the flrm (91n!oyeqg, ojficerg,and/or agents) certifies, and hereby disctoses, that,to the best of their knowledge and beliei, all relevant facts conierning past, present, or currenly plannedinterest or activity (financial, contractual, organizational, or otherwise) *nicr,'reuGs'to the projectidentified above has been fully discloseo aio does not'po." ,n orgrnizational conflict. Firm: Signature and Date: Print Name: Tech, Inc. August 16,2017 |onathan Title of Signatory:Vice President/O tions Ma SUBSCRIBED AND SWORN to before me this l6th day of . August ,20t7 ,by ]onathan Burgiel%ffii..r,; H#"T:::ffi:l l[Yjl"n.u:,:x,r:J:; !2q67 Expires 031 09 12018 Arr e(6 Notail Public $lttt q, Flotidrflti ii['k*5:t"P*',.,n-f*or Erpirrs 03/tr9n01817-7116 Disaster Recovery Consulting Services .ffL, eauntytu Adminisfative Services Departrnent Procurent€nt Ser,,Fs }vis:orr Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: RFP 17-7116 Disaster Recovery Consulting Services Dear Commissioners: The unders0ned, as Contractor declares that this proposal is made without connection orarrangement with any other person and this proposal is in every respect fair and made ingood faith, without colusion or fraud. The Contractor agrees, if this proposal is accepted, to execute a Collier County document forthe purpose of establishing a formal contractual relationship between the fiim and CollierCounty, for the performance of all requirements to whicfi the proposal pertains. The Consultant states that the proposal is based upon the proposal documents listdO Uy the abovereferenced RFP 17-7116 Disaster Recovery consuitin! services (Proposal Continued on Next page) 17-7116 Disaster Recovery Consulting Services 25 PROPOSAL CONTINUED lN WITNESS WHEREOF, WE have hereunto subscribed our names on this l6th day of August , 2017in the County 61 Orange , in the g1s1s e1 Florida - . Firm's LegalName: Address: City, State, Zip Code: Florida Certificate of Authority Document Number Number CCR # or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title: Send payments to: (required if different from above) Contact name: Title: Address: City, State, ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State, ZIP Telephone: Maitland, FL3275l P19034 FederalTax ldentification 95-41485t4 OYEM5 321 -441-8518 Add itional Contact I nformation Jetra Tech, Inc. , Company name used as payee Brad Wesolowski Denver, CO 80291-1642 321-44t-8545 32t-441-8s01 brad.wesolowski@tetratech.com Betty Kamara Contracts Administrator 321 -44 I -851 8 2301 Lucien Way, Suite Jdnathan Burgiel - Vice President/Operations Manager P.O. Box 911642 2301 Lucien Way, Suite 120 Maitland, FL3275l 17 -7 1'l 6 Disaster Recovery Consulting Services g66;1 betty.kamara@tetratech.com c,&ff* cowtttttmtP'rurenent Servrces Dlvisron Attachment 5: Imm igration Affidavit Certifi cation solicitation: RFP l7-7116 Disaster Recovery consulting Services This Affidavit is required..and should be signed, notarized by an authorized principal of the firm and submitted withformal lnvitations to Bid (lTB's) and Request for Proposals (FiFP) suUmittals. Further, Vendors / Bidders are required to- enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submissionof the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed g-Verifv ::,TfY?I?l11fls_? ol39op.Y of the fully.executed.E-Verify Memorandum of Undersianii"g roith" .;;;il. Utrq.ye4do, / Bidder's propos, Collier County will not intentionally award county contracts to any vendor who knowingly employs unauthorized alieny_o(ers, constituting a violation of the employment provision contained in s U.s.-c. section 1324 a(e) section274A(e) of the lmmigration and Nationatity Act ("lNA,). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) otthe lNA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the tNA shatlbe grounds for unilateral termination of the contract by collier county. Vendor attests that they are fully compliant with all applicable immigration laws (specificaily to the 19g6 tmmigrationAct and subsequent Amendment(s)) and agrees to comply with the -provisions of the Memorandum of Understindingwith E-Verify and to provide proof of enrollment in The Employment Ltigibility Verification System (E-Ve1fy), operatelby the Department of Homeland Security in partnership witn the Sociai Security Administration at the time ofsubmission of the Vendor's / Bidder's proposal. Company Name Print Name Signature Tetra Tech Inc, Title Vice President/Operations Manager Date Ausust L6,2017 State of Florida County e; Orange Theforegoin^S-ig:.1t:T"ntwassigned.andacknowledgedbeforem_ethisl6thaays; August ,Z0tZ,by.Io_nathan Bqreiel. -who has produc"O - p.rr6"uUiX"or,rr"---'r;ide- or Type (Type of ldentification and Number) Printed Name of Notary Public .098767 Expires 03/09/2018 Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracyof this affidavit to interrogatories hereinafter made. .rrr rrL Nolstt Puulc Slra 9, Ruidt il*: !ffim.i:'-"" 17-7116 Disaster Recovery Consulting Services *Tyli.I,:sgJces Depatrent Attachment 6: Vendor Substitute W - 9 Request for Taxpayer ldentification Number and Certification ln accordance with the lnternal Revenue Service regulations, Collier County is required to collect the followinginformation for tax reporting purposes from individualsand companies who do business with the County (includinisocial security numbers if used by the individual or company for tax reporting purposes). Florida Statute119.071(5) require that the county notify you in writing of the reison for coilecting-th'is information, which wilt beused for no other purpose than herein stated. Please complete all information thit applies to your business andreturn with your quote or proposal. 1. General lnformation (provide all information) (as shown on income tax retum) Business Name (if different from taxpayer name) Address 2301 Lucien Way, Suite 120 Order lnformation Address 2301 Lucien Way, Suite 120 City Maitland State FL Zip 32751 Remit / Payment lnformation Address P.O. tsox 911624 State CO Zip 80291-1642 FAX 321-441-8501 Email betW.kamara@tetratech. com 963;1 brad.wesolowski@tetratech.com 2. Company Status (check only one) 3. Taxpayer ldentification Number (for tax repofting purposes onty) Federal Tax ldentification Number (TlN) 95-4148414 (Vendors who do not hqvejJlt',1.',-vv!1 lg_IgqUlqd !o provide a social security number prior to an award of the contract. 4. Sign and Date Form Certification penalties of perjury, I that the information shown on this form is correct to my knowtedge. _lndividual i Sole Proprietor X Corporation _Partnership _Tax Exempt (Federal income tax-eiernpt entity under lnternal Revenue Service guidelines IRC 501 (c) 3) _ Limited Liability Company C Enter the tax classification (D = Disregarded Entitv, C = Corporation. P = Padnershio) 931s August I 17 -7'116 Disaster Recovery Consulting Services 17-7116 Disasler Recovery Consulting SeMces ,",, lllf'9 (Rev. December 2014) Department of the Treasury lnternal Rsvenue Seruice 1 Name (as shown on your income tax return) Tetra Tech, lnc. Name is required on this line; do not leave this line blank. 2 Business name/drsregarded entity name,from above 7 List account numbe(s) here (optional) Number Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (ElN). lf you do not have a number, see How to get a I/N on page 3. Request for Taxpayer ldentification Number and Certification Give Form to the requester. Do not send to the lRS. 4 Exemptions (codes apply only to certain entities, not individuals: see instructions on page 3): Exompt payae codo (it any) N o)o)(! co oocqo -a'j::ooi--'. eo ,6 (,o U) o C) U) Exemptlon from FATCA reporting code (if any) (Applbs to accounts mainbked outside the U.S.) Requester's name and address (optional) or Note' lf the account is in more than one name, see the instructions for line 1 and the chart on page 4 for guidelines on whose number to enter. Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the lnternal Revenue Service (lRS) that I am subject to backup withholding as a result of a failure to report all inierest or dividends, or (c) the IRS -has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Sign Here oate> August 15, 20L7 General !nstructions Section references aro to the lnternal Revenue Code unless otherwise noted. Future developmontg. lnformation about developments affecting Form W-9 (such as legislation enacted after we release it) is atwww.irs.govlfw9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number [rlN)which may be your social security number (SSN), individual taxpayer identification number (lTlN), adoption taxpayer identification number (ATIN), or employer identification number (ElN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limlted to, the following: . Form 1099-lNT (interest earned or paid) . Form 1 099-DlV (dividends, including those lrom stocks or mutuat funds) . Form 1 099-MISC (various types of income, prizes, awards, or gross proceeds) . Form 1 099-8 (stock or mutual fund sales and certain other transactaons by brokers) o Form 1099-5 (proceeds from real estate transactions) . Form 1 099-K (merchant card and third party network transactions) r Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) . Form 1 099-C (canceled debt) o Form I099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TlN. lf you do not return Form W-9 to the requester with a TlN, you might be subject to backup withholding. See Lyhat ls backup withholding? on page 2. By signing the tilled-out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. lf applicable, you are also certifying that as a U.S. person, your allocable share ot any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA repoding? on page 2 for further information. 3 Check appropriate box for federal tax classification; check only on6 of the tollowing seven boxes: ! lndividual/sole proprietor or El C Corporation fl S Corporation ! partnership ! TrusVestate single-member LLC I fimiteO liabillty company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) > Note. For a single-member LLC that is disregarded, do not check LLC; check the appropriate box in the tin" "Uo* to,the tax classification of the single-member owner. 5 Address (number, street, and apt. or suite no.) 2301 Lucien Way, Suite 120 6 City, state, and ZIP code Maitland, FL32751 Cat. No. 1023'lX rorm W-9 1nev. 12-2014\ Administrative Serr'ices Departnent P.ocllrer-.1stt Seruir€s Division Attachment 7: lnsurance and Bonding Requirements Required Limitslnsurance / Bond Type1. X Worker's Compensation 2. I Employer's Liability statutory Limits of Florida statutes, chapter 440 and all Federal Government Statutory Limits and Requirements $100,000 single limit per occurrence Bodily lnjury and Property Damage $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodity tnjury Liability and Property Damage Liabitity. This shall inctude premises and operations; lndependent contractors; products and completed operations and Contractual Liability To the maximum extent permitted by Florida law, the Contractor/ Vendor/consultant shall indemnify and hold harmless collier county, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionjlly wrongful conduct of the contractorA/endor/consultant or anyone employed or utilized by the contractor/Vendor/consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. $ 1.000,000 Each Occurrence; Bodily lnjury & property Damage, Owned/Non-owned/Hired; Automobile lncluded 3. X CommerciatGenerat Liability (Occurrence Form) patterned after the current ISO form 4. X lndemnification 4. X Automobile Liability 5. X other noted: insurance as n Watercraft $ - Per Occurrence ! uniteo states Longshoreman's and Harbonruorker's Act coverage shall be maintained where applicable to the completion of the work. $ - Per Occurrence ! Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ - Per Occurrence n Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ - Per Occurrence $ - Per Occurrence $1,000,000 Per Occurrence. $ 500,000 each claim and in the aggregate. $1,000,000 each claim and in the aggregate. $2,000,000 each claim and in the aggregate I Professional Liability $- per claim and in the aggregater $1,000,000 per claim and in the aggregate. $2,000,000 per claim and in the aggregate I Pottution fi Professional Liabitity ! Valuable Papers lnsurance ! Employee Dishonesty / Crime $- Per Occurrence $_ Per Occurrence 7. ! Performance and Payment Bonds 6. n Bio oono lncluding Employee Theft, Funds Transfer Fraud, lnclude a Joint Loss Payee endorsement naming Collier County. Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit lnsurance Corporation. For projects in excess of $200,000, bonds shall be submitted with the executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, lnc. of 75 Fulton Street, New York, New York 10038.8. X Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. X Cottier County must be named as "ADDITIONAL INSURED" on the lnsurance Certificate for Commercial General Liability where required. 10. I The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of lnsurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. X Tharty (30) Days Cancellation Notice requlred. RLC7t7t2017 Vendor's lnsurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Vendor Signature Print Name lnsurance Agency Agent Name Tetra Tech, Inc.Atrgust 16,20\7 athan Burqiel Aon Risk Solutions Ann Whisenhunt 17-7116 Disaster Recovery Consulting Services Telephone Number 213.630.3270 31 'opb' CERTIFICATE HOLDER CANCELLAT]ON @1988.2014 ACORD CORPORATION. Al rtghts reserved. The ACORD name and logo are reglstered marks of ACORD AtcoRD" CERTIF CATE OF LIABILITY INSURANCE DATE(MM/DDI/YYY) 09agno16 THIS CERTIFICATE IS ISSUED AS A MA CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVEMGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE |SSUING INSURER(S), AUTHORTZEDREPRESENTATIVE OR PROOUCER, AND THE CERTIFICATE HOLDER, lMF9F(lANI:lIInecertl'lcateholderlsanAoDlTIoNALlNsURED'thepolicy(le3}m the terms and conditions of the pollcy, certain policies may require an endorsament. A statement on this certificate does not confer rigrrts to ttrecertificate holder in lieu of such endorsement(s). PRODUCERlon nisk fnsurance services West, Inc. Los Anqeles cA office 707 wi'lshi re Boul evard sui te 2600 Los Angeles cA 9001-7-0460 UsA CONTACT NAME: iIEt'o. er,y, (866) 283-7122 I I#. "..,, (800) 363-010s E.MAL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURED Tetra Tech, Inc, 3475 E. Foothill Boulevard Pasadena, cA 91107 UsA |NSURERA: tlational Union pire fns Co of eittsburgh L9445 |NSURERB: The Insurance co of the state of pA L9429 |NSURERC: AIG EUrOpe Ltmlted \A1120E41 tNsuRERo: Lexington Insurance Company L9437 INSURER E: IN6I.,lRER F: NIIMEIFEt. THIS IS TO CERTIFY THAT THE POLICIES OF INDICATED. NorwlrHSrANDlNG^AryY.BqqqllFlJEryrLrERM oR coNolrloN oF nNV Corlrnncr oR orHER oocuMrrlr wrrH RESpEcr ro wHtcH rHtscERTlFlcArE MAY BE lssuED_o!ly4Y PEBTAIN, rHE tNsuRANcE AFFoRDED eV rHE por-rctes oesdnrarb-H-eCiri'i rs suelecr ro ALL rHE TERMS,ExcLUSIoNS ANo coNDlTloNS oF SUCH PoLlClES. LIMITS SHoWN tMnv HevE aEeNl HEouceo By pAtD CLAIMS. - -' Limtts shown are as roouesre( tc TYPE OF INSUMNCE POUCY NUIIBER IUM'DD,w LIMITS x I COMI'ERCIAL GENERAL LIABILITYt-| |cunlsueoe IxIoccunL-J t_l I contractural t-i abi 1 i ty GLb05tb04 LU/OL/ 20Lt LU/Ut/ ZULt EACH OCCURRENCE 52 ,000, 00( x UAMAUE IUXENIEU PREMISES lEe occuran..l $1, 000, 00( MED EXP (Ary onc p.rson)t10,00( r.l x'c,u PERSONAL & AOV INJURY $2 .000. 00( GEN'L AGGREGATE LIMIT APPLIES PER: ] cor-rcv E?53; ITlroc I orxpn GENERAL AGGREGATE $4 , 000, 00( PRODUCTS . COMP/OP AGG $4 , 000.00( A AUTOiIOBILE LIABILITY il aruv euro --1 ot. o**.o r---1 scHEouLEDIAUTOS I IAUTOS iln,Reo^rros ffi ruoru"owneo I.--J AUTOSttt CAJ1945 to/oL/ zolt LO/OL/zOL COMBINED SINGLE LIMIT s2 ,000, 00( BOOILY INJURY ( P.r person) BODILY INJURY (Pcr accidcnt) PROPERTY DAMAGE fPar eccident) c x UMBRELLA LIAB EXCES6 LIAB x OCCUR CLAIM$MAOE II.tl.bUUU5J LO/OL/20L6 LO/gL/ 20Lt EACH OCCURRENCE ),uuu,uut AGGREGATE s5 , 000,00( )ED I IRETENT|oN B WORKERS GOilPENSATION ND EMPLOYERS' LIABILIry N'A wtvl+oa yJ / a wco14629378 wc0l4629379 wc0r-4629380 LV/VL/ zULh L0/0L/20L6 L0/0L/20L6 L0/0t/20L6 t0/0t/20L7 L0/0L/20t7 t0/0L/2017 vIPER I IOTH OFFICER/MEMBER EXCLUOEO?(l'r.nd.tory ln NHI lf yes, describe under DESCRIPTION oF oPFRATIoNs h.I^w E E.L. EACH AbctoENr $1, 000 , 00( E.L. DISEASE-EA EMPLOYEE $1, 000,00( E.L. DISEASE.POLICY LIMIT s1, 000, 00( D professional Liability and Contractorrs Pollution uiabili.ty 02E182375 L0/0L/?0t5 L0/0L/2017 Each claim Agg regate $5 ,000, 000 $s , 000,000 oPERATloNs/LocAnoNs/VEHlcLEslAcoRD1ol,AdditlonrlRcme*s evidence of rnsurance SHOULD AiIY OF THE ABOVE DESCRIBED POLICIES BE CAI{CELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE wlLL BE DELIVEREO IN ACCOROANCE WITH THE POLTCY PROV|StONS. REPRESENTATIVE M*g#,***g*o 76t-f* ACORD 25 l2014t01l EXHIBIT A FEDERAL CONTRACT PROVISIONS FEDERAL EMERGENCY MANAGEMENT AGENCY The supplemental conditions contained in this section are intended to cooperate with, to supplement, and to modify the general conditions and other specifications. ln cases of disagreement with any other section of this contract, the Supplemental Conditions shall govern. Contractor means an entity that receives a contract. The services performed by the awarded Contractor shall be in compliance with all applicable grantor regulations/requirements, and additional requirements specified in this document. lt shali 'be the awarded Contractor's responsibility to acquire and utilize the necessary manuals and guidelines that apply to the work required to complete this project. ln general, 1) The contractor (including all subcontractors) must insert these contract provisions in each lower tier contracts ( e.g. subcontract or sub-agreement); 2) The contractor (or subcontractor) must incorporate the applicable requirements of these contract provisions by reference for work done under any purchase orders, rental agreements and other agreements for supplies or services; 3) The prime contractor is responsible for compliance with these contract provisions by any subcontractor, lower{ier subcontractor or service provider. FCP.I EXHIBITA FEDERAL CONTRACT PROVISIONS FEDEML CONTRACT PROVISIONS 1. Conflict of lnterest - This ContracUWork Order is subject to chapter 112, F.S. The vendor shall disclose the name of any officer, director, employee, or other agent who is also an employee of the State. Grantee shall also disclose the name of any State employee who owns, direcily or indireitty, more than a five percent (5%) interest in the Contractor's company or its affiliates. 2. Discriminatory Vendors - (1) No person, on the grounds of race, creed, color, religion, national origin, age, gender, or disability, shall be excluded from participation in; be denied the proceeds or benefits of; or be otherwise subjected to discrimination in performance during the term of the contract. (2) Contractor shall disclose if they appear on the discriminatory vendor list. An entity or affiliate placed on the discriminatory vendor list pursuant to section 287.134, F.S. may not: 1) Submit a bid on an agreement to provide any goods or services to a public entity; 2) Submit a bid on an agreement with a public entity for the construction or repair of a public building or public work; 3)Submit bids on leases of real property to a public entity; or 4) Be awarded or perform work as a consultant under an agreement with any publit entity; or transact business with any public entity. 1 Lobbying - No funds received pursuant to this Agreement may be expended for lobbying the Federal or State Legislature, the judicial branch, or a federal or state agency. The bidder oi offeror certifies by signing and submitting this bid or proposal, to the best of his oiher knowtedge and betief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) lf any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to fite the required certification shall be subject to a civil penalty of not less than $'10,000 and not more than $100,000 for each such failure 4. Record Retention - A. The contractor shall maintain and retain sufficient records demonstrating its compliance with the terms of the Agreement for a period of at least five (5) years after final payment ii made and shall allow the County, the State, or its authorized representatives access to such records for audit purposes upon request. B. ln the event of litigation or settlement of claims arising from the performance of this contract, in which case contractor agrees to maintain same until the County, the FEMA Administrator, the Comptroller General of the United States, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related to the litigation or settlement of claims 5. Diversity - All contracting and subcontracting opportunities afforded by this solicitation/contract embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State of Florida. Firms qualifying under this solicitation are encouraged to submit FCP.2 EXHIBIT A FEDERAL CONTRACT PROVISIONS bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bid specification. These requirements apply to all bidders/offerors, including tnose who qualify as a Minority Business vendor. A list of minority owned firms that could be offered subcontracting opportlnities may b6 obtained by contacting the Office of Supptier Diversity at (850) 487-091S. 6. Applicable Laws - The contractor shall comply with all applicable federal, state and local rules and regulations in providing services to the County. The contractor acknowledges that this requirement includes, but is not limited to, compliance with all applicable federal, state and local health and safety rules and regulations and that FEMA financial assistance may be used to fund the contract. As such, th6 contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. 7. Administrative, Contractual, or Legal Remedies - Unless otherwise provided in this contract, all claims, counter-claims, disputes and other matters in question between the local government and the contractor, arising out of or relating to this contract, or the breach of it, will be decided by arbitration, if the parties mutually agree, or in a Florida court of competent jurisdiction. 8' Termination for Cause and for Convenience - This contract may be terminated in whole or inpart in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this contract through no fault of the terminating party, provided that no termination may be effected unless the other party is given: (a) Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate; and (b) An opportunity for consultation with the terminating party prior to termination. This contract may be terminated in whole or in part in writing by the local government for its convenience, provided that the other party is afforded the same notice and consultation opportunity specified in I (a) above. lf termination for default is effected by the local government, an equitabl6 adjustment in the price for this contract shall be made, but no amount shall be allowed for anticipated profit on unperformed services or other work, and any payment due to the contractor at the time of termination may be adjusted to cover any additional costs to the local government because of the contractor's default. lf termination for convenience is effected by the local government, the equitable adjustment shall include a reasonable profit for services or other work performed for which profit has not already been included in an invoice. For any termination, the equitable adjustment shall provide for payment to the contractor for services rendered and expenses incurred prior to receipt of the notice of intent to terminate, in addition to termination settlement costs reasonably incurred by the contractor relating to commitments (e.9., suppliers, subcontractors) which had become firm prior to receipt of the notice of intent to terminate. Upon receipt of a termination action under paragraphs (a) or (b) above, the contractor shall prompfly discontinue all affected work (unless the notice directs otherwise) and deliver or otherwise make available to the local government all data, drawings, reports specifications, summaries and other such information, as may have been accumulated by the contractor in performing this contract, whether completed or in process. 9. Patents and Data - No reports, maps, or other documents produced in whole or in part under this contract shall be the subject of an application for copyright by or on behalf of the contractor. The grantor agency and the grantee shall possess all rights to invention or discovery, as well as rights in data which may arise as a result of the contractor's services. 10. Clean Air Act and Federal Water Pollution Contro! Act - (1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 FCP-3 EXHIBIT A FEDERAL CONTRACT PROVISIONS U.S.C. S 7401 ef seg. (2) The contractor agrees to comply with all applicable stndards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251| et seq. (3) The contractor agrees to report each violation to the County and understands and agrees that the County will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (4) The contractor agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FEMA. 11. Suspension and Debarment (1)This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. S 180.995), or its affiliates (defined at 2 C.F.R. S 180.905) are exctuded (deflned at 2 C.F.R. S 180.940)or disqualified (defined at 2 C.F.R. S 180.935). (2)The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by the County. lf it is later determined that the contractor did not comply with 2 C.F.R. pt. '180, subpart C and 2 C.F.R, pt. 3000, subpart C, in addition to remedies available to the Florida Department of Emergency Management, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions." (5) The Contractor's debarment and suspension status will be validated by the County at the System for Award Management at ryy,frt**:Ilggy and the State of Florida at !:!ts;l{-*:rx.v}x t}*s.M!als&.u:g-{:s,?:} fi 1 vp"$# q r: i*I"q.ffi .1.n i l-r q 12. Reporting - The contractor will provide any information required to comply with the grantor agency requirements and regulations pertaining to reporting. lt is important that the contractor is aware of the reporting requirements of the County, as the Federal or State granting agency may require the contractor to provide certain information, documentation, and other reporting in order to satisfy reporting requirements to the granting agency. 13. Access to Records - (1) The contractor agrees to provide the County, the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions. (2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (3) The contractor agrees to provide the FEMA Administrator or his authorized representatives' access to construction or other work sites pertaining to the work being completed under the contract." Pursuant to Section 20.055(5), F.S., the contractor will cooperate with the State of Florida's lnspector General in any investigation, audit, inspection, review, or hearing. 14. Energy Efficiency Standards - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. 15. DHS Seal, Logo, and Flags - "The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre- approval." 16. No Obligation by Federal Government - The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. FCP-4 EXHIBIT A FEDERAL CONTRACT PROVISIONS 17. Program Fraud and False or Fraudutent Statements or Related Acts - The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract." 18. Recovered Materials - (1) ln the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA designated items unless the product cannot be acquired (i) Competitively within a timeframe providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii)At a reasonable price. (2) lnformation about this requirement is available at EPA's Comprehensive Procurement Guidelines website, http://www.eoa.qov/cpg/. The list of EPA-designate items is available at http : //www. epa, qov/cpq/products. htm. 19- Discriminatorv Vendors List: ln accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 20. lnspector Genera! Cooperation: The Parties agree to comply with Section 20.055(5), Florida Statutes, for the inspector general to have access to any records, data and other information deemed necessary to carry out his or her duties and incorporate into all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes. FCP-5 EXHIBIT B GRANT CERTIFICATIONS AND ASSUMNCES GRANT CERTIFICATIONS AND ASSUMNCES THE FOLLOWNG DOCUMENTS NEED TO BE RETURNED WITH SOLICIATION DOCUMENTS 1. Certification Regarding Debarment, Suspension, and Other Responsibility Matters - primary Covered Transactions2. Certification regarding Lobbying3. Conflict of lnterest4. Anticipated DBE, MIVVBE or VETEMN participation Statement5' Opportunity List for Commodities and Contractual Services and Professional Consultant Services6. Acknowledgement of Grant Terms and Conditions GCA-1 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES (1) The prospective primary participant certifies to the best of its knowledge and betief, that it and its principats: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarilyexctuded from covered transbctionsov arivFJ&er.r odplrtri,nt or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civiljudgmentrendered asainst them ior c6mmisdlon ot rriuo tI i""rii',injr-onln;;-i;-cin;;ction with obtaining,attempting to obtain, or performino a public A.ojo[ siJii or' rocar) transaction or contract under apublic transaction; violation of Feddral oiStJtd antitiiit ffit". or coinmi.Joi-'6i'emoezzlement, theft, l?'"n0"#i,or,oery, ralsification or destiuction-oi;;;rd; 'ri;iins f.ts; si;iEli,i,itl, or receivins 'si"b; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmentat entity (Federal,state or local) with commission ot any oi tne ;ii#H;rmLrated in paragiaph (t)(b) of this certification; (d) Have not within a three-year period preceding this application/proposal had one or more pubtictransactions (Federal, stat6 or lo'cal) terririnated f6r causJ"#'oetaurt. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification,such prospective parti ci pa nt'snar t ittactr ln eipta.itrci ici tni proposar. Ionathan Btirgiel Disaster Recovery Consultine Services HroJecI Name RFP 17-7116 P 95_41485t4 tax Name Tetra Tech, Inc. Firm 080 l 06449 DUNS Number 2301 Lucien Way, Suite 120, Maitland, FL3Z75l COLLIER COUNTYcertification Regarding Debarment, Suspension, and other Responsibility MattersPrimary Covered Transactions GCA-2 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES COLLIER COUNTY Certification Regardi ng Lobbying The undersigned Tetra Tech Inc.(Vendor/ Contractor) certifies, to the best of his or her knowledge and belief, that: (1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of the Legislature, an officer or employee of the judicial branch, or an employee of a State agency in connection with the awarding of any State contract, the making of any State grant, the making of any State loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any State contract, grant, loan, or cooperative agreement. (2) No grantee, nor its persons or affiliates, may employ any person or organization with funds received pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State agency. The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the costfor advertising, including production costs; postage, entertainment; and telephone and telegraph; and association dues. The provisions of this paragraph supplement the provisions of section 11.062, Florida Statutes, which is incorporated by reference into this solicitation, purchase order or contract. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The Vendor/Contractor,Tetra Tech, Inc certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. ln addition, the Contractor understands and agrees that the provisions of 11.062, Florida Statutes., apply to this certification and disclosure, if any. |onathan Burgiel Name of Authorized Official VicePresident/OperationsManager Tile Sig nature of Vendor/Contractor's Authorized Official Date GCA-3 EXHIBIT B 994!I CERIFTCAIONS AND ASSURANCES COLLIER COUNTY Conflict of lnterest Certification RFP l7-7n6 - CoIIier county SoIiciiiti6l-iG, l, _ ]onathan Burgiel , hereby certify that to the best of my knowledge, neither Inor my spouse' dependent child' generat partner, or "ny'org.ni'."tion for which I am terving as an officer,director, trustee, general.partner or 6mployee, or any person oiorganization with *no, r ,, negotiating or havean arrangement concerning prospective employmeni has a financiil interest in this matter. I further certify to the best of my knorruledge that this matter will not affect the financial interests of any memberof my household' Also, to the best of my k-nowledge, no ,"ro"r oiry househotd; no relative with whom I havea close relationship; no one with whom my spouse, parent or dependent child has or seeks employment; and noorganization with which I am seeking a 'business ielationship nor *ni.n I now serve actively or have servedwithin the last year are parties or repr6sent a party to the mattlr. I also acknowledge my-responsibility to disclose the acquisition of any financial or personal interest as describedabove that would be affected by thb matter, and.to oisbrose-any ini6rest l, or anyone noieo aoove, has in anyperson or organization that does become involved in, or is affect6o ai a tatei oate 6y, tne conouct of this matter. )onathan Bur Name Signature rz Privacv Act Statement Title I of the Ethics in Government Act of 1978 (5 u.s.c. App.), Executive order 12674 and 5 cFR part 2634, subpart Irequire the reporting of this information. The primary use oi ine information on this form is for review by officials of rheJustice Department to determine compliance with applicable reoeiar conflict of interest laws ano'regulations. Additionaldisclosures of the information on this.iepgl ,"y oe'riraoe: irl tm r"o"iar, state or tocaLtaw enrorcement agency if theJustice Department becomes aware of a violation or potential violation of law or regulations; (2) to a court or party in a courtor federal administrative proceeding if the government is a party or ln oroeito comply with a judge-issued subpoena; (3) to asource when necessary to obtain informalion relevant to a co;flict of interest investigation or decision; (4) to the NationalArchives and Records Administration or the Geneial Services naminlstiation in records management inspections; (5) to theoffice of Management and Budget during legislitive cooroinati"r "^' pir"t" relief legislation; and (6) in response to arequest for discovery or for the appearance 6f a.witness in a luoiciar ir administrative proceeding, if the information isrelevant to the subject matter. This confidential certification wirr n6i ie oiscioseo to any requesting person untess authorizedby law. see also the oGE/Gow-2 executive branch-wide privacv na sv.i"il or records. GCA-4 EXHIBIT B 9BANT CERT|FtCATtONS AND ASSURANCES COLLIER f OUNTY ANTITIPATED DtsADVANTAGEN, MINORITY, WOMIN' OR VETERAN PARTIf IPATICI[J ITATEI'JITI{T :j:j:: *"' be ueriied un'erifaus statules Yr'ill r.srtre *te PF Lt''! E to either prcivde a rplirsd stetement or provide scurce dacurnentarion that ya ridatei a A. pR'ME VEr{DOR/COHTRACTOR tNFORMATTON C0i.IT{ACT D0tLAR AIltOUa{T Tetra Tech, Inc.95-4t485t1 TBD as this is a stand-by pre-positioned TriE P*it,lE r flofrt 0a-(iRTrFiEO Orrs.o,. ltrlero.Ii *n {dou.E}J Aljtt*E5r t}ITER}*tsEl &E,r0r:EEr OR tlAaE A s&fA;[ O|IAB,{AI{IA6ED l,iE5, S* C€eTlf iCATi0h FAOti4 lr.it gr,4J(LL BU5tilE13 tlR&'nori? a 5tEr;icE DlSagt ED s ETEnAtr? MBE? ! rAraE? ) ,os a,!? 1 ,5 TllE A(rlVlTr' OF THIS COffTR&{T. r0HS'FU{.TION 1 ,f r,t coilSulTAtroti? @ N UITEts:i Y N 15 Ttttg 5llBLtl55,Ot{ A Xe,il5l0ft F Y!5, REd9l0tl AUaItEEF & lF PrulliE llAS SuE[rHTftArTo& OB suPFilfft wHO lS A OISAOVANTAEEo MtNoRry, wCIMEN;GrfD, 5MAILBWII{E$sC.0ictrnHoR$ERV'cEo''AEtfDvETEMNJPftlMfl5T0co'.}1P1fTEri$urrrsE{rt.of..t DEE M/W$E VETERA'{ TYPf OF WOff( On SPECTALTY ( STSTI6N TS Bf (OMPLETEB BY PHIMT VEilS.flftIfCI'{TBA{TOfi Betty Kamala August 16,2017 Contracts Manager EM&lt f{OO*ESS OF FRtil{E bett1,.knrnr.ur,etratech. com 321-44r-8518 32t-44r-8501 rhi, into'mation is used to tra(k and rePort anti{ipdt*d BBE or t tEE participaticn in fqderall}-iund€d coiltIarts- rhe aili{ip*ttsd DBE orM EE amouat i5 'voluntan/ and *ill hot bEEome p€rt ef the c*otrdctual t€rmr. TlxiJ t@rm ffiirit be sub{r}ttgd at time of response ts g5o'lcitrtion Jand'r'lh*llB]eerdedacau*tr€ontr].t,theprinrerrill beai]edto{rpdatatheintermiliofliorthetrafltE@.nFiianreiles. f:E etcrrr st,6t $larh Aarerican AA tiiro*nic Affiricar I'A !{egwArnPriter l,lA tuk*1t. As,rir Amfican !AA tsr*n-tttific rl:'r}srt3n APA ^ion-t"{insir/ &onlen l{Ltri! Gtlrer: hsi sf aflrsill€r prffiD li6lH o S. }ECYIOIII TS B[ r*fi{PI"ETECI EY COLLIEI {ouItITY A((EPTED 8Y: GCA-5 EXHIBIT B GRANT CERTIFICATIONS AND ASSURANCES i t L l.)t {1 ; *r t4i't * i ;:i? { a},Jt tJ&FJ iE r{}i}"1 po orrunrur*lly r.tsr FoR cohtMostlfs At{D (cr,rrnACTUAr sEnvtcEs AruD TRCIFE!5IOTIAI COI{sULTAT,IT 5f R1'}CE5 ,o pott xipste 64 torrtj.scts r{iftrr federdl or}d/sr Jfd!€ PEm€ conlrertorlFrime Cs*turtrm: AddrEss dld Ptrofl* !,rumb€ri Prs€orEmeni ilumber,l$r$enissyler$ H{.bllb€r Tetra Tech, Inc. 2301 Lucien Way, Suite 120, Maitland, FL 32751 RFP 17-71 16 rhe li5t belo{e 6 ;tt€nded to be a lirir€ of lirnrs that are, or afiemptirB tq FrticiP.te on tll€ pro,Ect numbered ebdre. t'h€ list rnun indlrd* the *rm bk*ding or rylatiag as prim*" as w*11 as :ubs and supplier q,rethg for pa rtkipatbrL *rime co{!tr3<to.E itd (onjul{.ert5 ,rlust prcruide k*omrtion for tlumbers t, l, 3, end 4,; and, rhordd prw,ide any irfornrrtion they hl1u,e lor rdumbers i" 6, 4 and g. ThiJ lofln rnu5t b8 subffritted $irh ttle bd pa(kigr- 1. f ederal Tax ts tturnbcr :. Firm,{a,ne; ]. Phone t*wrb€rl 4. Addrssg Tetra Tech, Inc. 8. Ann{El 6r!15 *€ceiptj fltessthanSrmdlon l_leet'rreen 5 r-5 rrttllio{r I leer*'een 9 s-lo millie I laeP,een t r(}15 mi,{id !-!lrtr€ then 5 1s mi,lion 32 1 -441 -85 1 8 95-4148514 'E D8E Ns.r-gBE 5r&corrtra{tor 5u&n u:ltrnt 230I Lucien Wav Suite 120 Maitland, FL3275l 5. Year Firm Est*blished 1966 1. Federii Tax tD t{urDber 3. Firm Name: 3. Phofle F$lrrylberi 4" Addresr 5. YrBr rx{m Erteblish€d: 2012 22-1478099 CohnReznick 301 -280-51 81 7501 Wisconsin Avenue Suite 400Effi e.l I oar Ix I NE*-DBE z.l-'l l*bcEntraaor [l subcorcuhent L Ann$alcross *(t€ipts Ltisthr,'$lini.lion 6ety,reen $ f-5 mlllioo Bet?reen t 5-1O millie.J Bet'#€en 5 tGr.5 milliofr tno'tthan 315 rnil:,bn tr. f €d€rel Tar l8 Sturnber: z. flrrfi Hamei 3. Phrfle [}$,x}}*rr E. ,lddtpli 5. Year Fhrm Est*blish€d "E oBf Rofi-DEE Sr$cofltrado, Subsnrultr#t 8" Ann{r-l Gruii *€ce*pt5 EJL€ssthanslmittion l_leetween 9 r.5 ns,liofl I lretween g sro milliof, I leetsen s 1&15 migis I_le{or€ thBn $ 15 mi}ibn 1. Federal Tar. tO t$umbsr !. Firm Nan'lei 3. Phone ttumber: 6. Address 'E DEf Irloar-OBE 5i6(orltradgr Subcsnrdt*nt 8" AnnrHl Grfir *€a*rpis fluo tn"n s r *ittion l_[eet'reen 3 r-5 ri*llion I leetvren I s-lo milliffi I laet*een t l&15 mrfim l_lMorE than I 15 rni,lbn 5. Year frnm Enrb[sh€d ULA-b EXHIBIT B COLLIER COUNTY Acknowledgement of rerms, conditions and Grant clauses GRANT CERTIFICATIONS AND ASSURANCES Flow Down of Terms and Conditions from the Grant Agreement subcontracts: lf the vendor subcontracts any of the work required under this Agreement, a copy of thesigned subcontract must be available to the Department for review and approval. The vendor agrees toinclude in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) thesubcontractor is bound by all applicable state and federal laws and regutations,.and (iii) the subcontractorshall hold the Department and Recipient harmless against all claims of whatever nature arising out of thesubcontractor's performance of work under this Agreement, to the extent allowed and required by law. Therecipient shall document in the quarterly report the subcontractor's progress in performing its work underthis agreement. For each subcontract, the Recipient shall provide a written statement to the Department asto whether the subcontractor is a minority vendor as defined in Section 2gg.703, Fla. Stat. Certification on behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirementsidentified in this solicitation document(s). Vendor/Contractor Name Tetra Tech, Inc Psls August 16,2017 Authorized Signature Address 2301 Lucien Way, Suite 120, Mairland,FL3275t Solicitation/Contract # RFP 17 -7 tt6 GCA-7 csh, c,ovtnw& Administralive Services Depadment Procuremenl Serurces D,vis;oi: Email: brendabrilhart@colliergov.net Telephone: (239) 252-8446 FAX:(239) 252-6697 ADDENDUM 1 Memorandum Date: From: To: August 4,2017 Brenda Brilhart, Procurement Strategist Interested Bidders Subject: Addendum # I RFP 17-7116 - Disaster Recovery Consulting Services The following clarifications are issued as an addendum identifying the following change (s) for the referenced solicitation : L Q: Will office space be provided to the selected contractor? Collier County can make "break-out room" space available for up to l0 individuals at the Emergency Operations Center without charge for a period not to exceed 60 days. Will office equipment and support be available? A: Collier County can provide wireless internet connectivity, and 5 landline phones in the Emergency Operations Center without chargefor a period not to exceed 60 days. Computers will not be available. Color and Black and white printing, copying and color maps will be charged at the prevailing rate per copy ofthe County's leased copier equipment per page charge - payable net thirty (30) days. 2, Q: Page 35, #11 . How often would the vendor require coordination meetings? A: It is Collier County Emergency Management's desire that the vendor meet in March and July of each year jointly with all consortium members to review, evaluale and train on cunent and best practices as it relates to assembly and nuances of FEMA Project lV'orksheet data needs, current FEMA policies and concerns, and other topics of interest. A two (2) business day format is suggested at each visit in March and July whereby o joint half day session could occurfor mutusl concetns of all consortium members and the remaining 1.5 day would be availablefor each consortium member to hove one on one meetings. 3. Q: Has the Consortium and/or county identified standard positions in order to compare rates with other vendors, i.e., Project Manager, Public Assistance Coordinator, Insurance Specialist, Environmental Engineer, Administrative, etc. If so, please provide. A: Collier County has not identijied standard positions as this is a new effort by the County. 1. Q: Will the selected vendor mobilize to the Collier County EOC during disaster operations to begin planning for recovery operations? A: The County would reserve the right receive a quote and issue a task order to deploy before landfall iffeasible or immediately following landfall at its discretion 5. Q: Will the selected firm conduct an assessment of existing PA recovery documents, i.e., plans, procedures, guidance? A: If the County chooses to have alirm review existing recovery documents or intervene in pending FEMA Pll activity, including the cunent Fire Management Assistance Grant the County would request a quotefor such services and issue a purchase order or task orderfor such work, There are no requirements to have the vendor(s) review cunent work at the present time without charge. It is assumed that the vendor(s) would like to meet with consortium members to discuss in general terms what recovery business processes are presently in place so afast-start can be initiated at the nert emergency event. Such assessment of the curuent business processes for the consortium would be at no-charge. 6. Q: Clarify what information is sought in the requirement to "describe contacts and relationships with your other clients and interaction with FEMA and state agencies". Page 6, Tab II, bullet seven. A: Collier County and its consortium mcmbers expressed concern thal a large hurricane event would stretch the capabilities of mostlirms tf they had multiple awards within the impacted region, thereby delaying services and expertise to Collier County and the consortium members. Demonstrution that Collier County and the Consortium members would be a high priority client is prefened 7. Q: Please define "lead project staff'. Is this the primary point of contact or any staff with supervisory responsibility or some other standard? Page 6, Tab III, bullet two? A: Collier County and the Consortium members as individual governmental units would be tasking anrl paying individually for services. Each governmental unit could assign o supervisory level staff liaison to address each project worksheet or related effort. 8. Has the Selection Committee been identified? Yes If so, does it include members of the "Consortium"? Yes If so, which ones? A: Currently, the members severing are from the City of Marco, Naples Airport Authority, Collier Mosquito Control District snd Collier County Public Schools. 9. Q: Willa designated Selection Committee member contact proposer's references? A: Typically our Procurement Services staff will contact references. 10. Q: What is the county's definition of a "large disaster"? Page 5, Tab II, bullet four. A: It is our general experience that we sustain substantial residential and commercial structural damage and experience a storm surge greoter than 7ft or winds at or neor Cotegory 3. I L Is the "Consortium" a formal quasi-governmental entity with an independent board as defined by Florida Statues, Section 163.01 or is it an informal intralocalagreement? If it is a formal agreement could you provide a copy of the agreement filed with the County Clerk's office? Page 4, "Brief Description of Purchase" A: It is an informal agreement, and requires each individual agency/municipality to negotiate and execute contracts with the awardedfirms. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information // Addendum 1 Acknowledged, Tetra Tech, lnc. e# VU