Agenda 10/24/2017 Item #16E 310/24/2017
EXECUTIVE SUMMARY
Recommendation to approve the Administrative Reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transparency to the public and gain the Board’s
approval/ratification for various procurement-related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular Administrative Report which
provides for Board approval of the following transactions:
Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days); Change orders add or remove services, tasks,
quantities, or time to the scope of work on a contract or work order.
Amendments to contracts; Amendments to contracts include the addition or deletion of rates,
fees, terms, etc that are mutually agreed upon between the County and the Contractor.
After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices; After the fact memos are used to request Board approval of
certain off-contract purchases and other procurements not in strict compliance with a contract.
Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
Five (5) change orders that in aggregate, modify contracts by $0.00 and add 51 business days to
completion periods, and;
Two (2) amendments that in aggregate, modify contracts by $0.00.
FISCAL IMPACT: The net total for the seven (7) items is $0.00.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote
for Board action. - JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Adam Northrup, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 1024 Change Order Report - FY18 (PDF)
2. 1024 Change Order Backup - FY18 (PDF)
3. 1024 Amendment Report - FY18 (PDF)
16.E.3
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10/24/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.3
Doc ID: 3903
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 10/24/2017
Prepared by:
Title: Procurement Specialist – Procurement Services
Name: Adam Northrup
10/09/2017 10:13 AM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
10/09/2017 10:13 AM
Approved By:
Review:
Procurement Services Adam Northrup Additional Reviewer Completed 10/09/2017 10:13 AM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 10/09/2017 11:06 AM
Procurement Services Ted Coyman Additional Reviewer Completed 10/10/2017 2:58 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 10/10/2017 3:14 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/11/2017 8:51 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 10/11/2017 9:35 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/11/2017 2:18 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 10/17/2017 2:15 PM
Board of County Commissioners MaryJo Brock Meeting Pending 10/24/2017 9:00 AM
16.E.3
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Administrative Services Change Order Report
Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division - Project Manager Original Contract
Amount
Current Contract
Amount
Change Order
Amount
Revised Contract
Amount
% Over
Board
Approved
Amount
Contract
Length
Change in
length
(Days)
Updated
contract
length
Change in
length
(%)
1 1 17-7088 1 9/1/2017 Paving and Drainage at
Cocohatchee Park Bonness, Inc.Facilities Management - Hank
Jones $324,623.29 $324,623.29 $0.00 $324,623.29 0.00%90 14 104 15.56%
2 7 17-7088 2 9/4/2017 Paving and Drainage at
Cocohatchee Park Bonness, Inc.Facilities Management - Hank
Jones $324,623.29 $324,623.29 $0.00 $324,623.29 0.00%104 0 104 0.00%
3 13 16-7018 3 10/3/2017 Logan Boulevard Extension Bonness, Inc.Transportation Engineering - John
Conti $4,444,063.00 $4,444,063.00 $0.00 $4,444,063.00 0.00%279 12 291 4.30%
4 15 16-6550 8 10/3/2017 Collier Blvd & Immokalee
Intersection
Quality Enterprises
USA
Transportation Engineering -
Matthew Thomas $7,750,472.15 $7,755,993.95 $0.00 $7,755,993.95 0.00%545 25 570 4.59%
5 18 15-6472 1 10/3/2017 Background Check Services Azura Investigations Human Resources - Amy Lyberg NA NA $0.00 $0.00 NA NA NA NA NA
Meeting Date Total number of Change orders Total Dollar
Change
Total
Change in
Days
10/24/2017 5 $0.00 51
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xxxxx
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cn=adamnorthrup@collierg
ov.net
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cn=adamnorthrup@colliergov.net
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xxxxx
proposal
paid actual cost, as provided in the solicitation. The fees now simply go beyond the range noted by the
contractor.
cn=adamnorthrup@colliergov.n
et
'00'04- 09:08:20 2017.10.09
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Packet Pg. 789 Attachment: 1024 Change Order Backup - FY18 (3903 : 1024 Administrative Services Change Order Report FY18)
Administrative Services Amendment Report
Item page #Contract/ Grant No.Amendment #DateProject Name Vendor Name Division - Project Manager Original Contract
Amount
Current Contract
Amount
Change Order
Amount
Revised Contract
Amount Description
1 2 15-6418 1 9/22/2017 Vanderbilt Drive Bridge
Replacement
AECOM Technical
Services
Transportation Engineering -
Andrew Miller NA NA NA NA
Removal of language related to Consultant's requirement to
provide a printout from the Equal Opportunity Reporting
System. This requirement is only utilized for grant projects, this
is not a grant project.
2 4 16-6560 1 9/22/2017 White Boulevard Bridge
Replacement
AECOM Technical
Services
Transportation Engineering -
Anthony Stolts NA NA NA NA
Removal of language related to Consultant's requirement to
provide a printout from the Equal Opportunity Reporting
System. This requirement is only utilized for grant projects, this
is not a grant project.
Meeting Date Total number of Amendments Total Dollar
Change
10/24/2017 2 $0.00
1
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