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Backup Documents 10/10/2017 Item #16D14 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 014 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents arc to he forwarded to the County Attorney Office al the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing,lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Michelle Rubbo Community& Human 10/10/17 Services 2. Jennifer Belpedio County Attorney Office -aX) 'o (10, 11 3. BCC Office Board of County '\ \b, -"\, Commissioners V-A/ CoVt-Z.\lam 4. Minutes and Records Clerk of Court's Office 'IQ; PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Kristi Sonntag Phone Number 252-2486 Contact/ Department Agenda Date Item was 10/10/17 Item 16D14 Approved by the BCC 14, -D - Type of Document Eigth Amendment to Big Cypress Number of Original 3 Attached Agreement Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? v-,."P ® / KS Stamp OK if Original is NOT required 2. Does the document need to be sent to another agency for a•. '.nal signatures es, N/A N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be KS signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's KS N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the KS document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KS signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! ............. .... .. .. . 8. The document was approved by the BCC on 6/28/16 and all changes made during the KS meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the 4 BCC,all changes directed by the BCC have been made,and the document is ready for th-. Chairman's signature. I;Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16014 MEMORANDUM Date: October 12, 2017 To: Kristi Sonntag, Grants Manager Community & Human Services From: Teresa Cannon, Deputy Clerk Minutes and Records Department Re: 8t" Amendment to Agreement w/Big Cypress Housing Corp. Attached for your records are two (2) originals of each document referenced above (Item #16D14) approved by the Board of County Commissioners on Tuesday, October 10, 2017. An original of each has been kept by the Minutes and Records Department in the Board's Official Records. If you have any questions, please contact me at 252-8411. Thank you 16014 FAIN# M-06-UC-12-0217 M-08-UC-12-0217 M-09-UC-12-0217 M-10-UC-12-0217 M-11-UC-12-0217 M-12-UC-12-0217 M-13-UC-12-0217 M-14-UC-12-0217 M-15-UC-12-0217 M-16-UC-12-0217 Federal Award Date(s) Est. 10/2013 Federal Award Agency: HUD CFDA Name: HOME CFDA/CSFA#: 14.239 Total Amount of Federal FundsAwarded: $2,164,755.40 Subrecipient Name: Big Cypress Housing Corporation(BCHC) DUNS#-064723252 FEIN#-65-1067124 R&D-No Indirect Cost Rate-No Period of Performance: 10/22/13—'O'=vr31/2017 10/22/2017 FY End 12/31 Monitoring Deadline 06/2037 EIGHTH AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY AND BIG CYPRESS HOUSING CORPORATION THIS AMENDMENT is made and entered into this +� V day of �c-{-?'�,�, 2017, by and between Collier County, a political subdivision of the State of Florida, ("COUNTY" or "Grantee") having its principal address as 3339 E. Tamiami Trail, Naples FL 34112, and the "DEVELOPER", "Big Cypress Housing Corporation" a private not-for-profit corporation existing under the laws of the State of Florida, having its principal office at 19308 SW 380th Street, Florida City,Florida 33034. RECITALS WHEREAS, on October 22, 2013 the COUNTY entered into an Agreement using HOME Investment Partnerships (HOME) Program funds for the a new construction of Multi-Family Project consisting of a minimum of ten (10) single family rental housing construction at Hatcher's Preserve located at 3180 Westclox Street in Immokalee,Florida. Big Cypress Housing Corporation(HM13-03) Multi-Family Project 18 for Single Family Rental Housing Construction Amendment#8 Page 1 of 11 l .: 16014 WHEREAS, on May 13, 2014, Item 16D13, the COUNTY approved the first amendment to amend milestones and contract language to this Agreement; and WHEREAS, on September 9, 2014, Item 16D13, the COUNTY approved the second amendment to extend end date and modify milestones to this Agreement;and WHEREAS, on September 8, 2015, Item 16D2, the COUNTY approved the third amendment to increase the number of units to 18 and add additional funds to this Agreement; and WHEREAS, on December 8, 2015, Item 16D4, the COUNTY approved the fourth amendment to increase funding to this Agreement; and WHEREAS,on July 26, 2016, in abstensia,Item 11B, and ratified on September 13,2016, Item 16F1, the COUNTY approved the fifth amendment to address changes to incorporate grantor regulatory changes to this Agreement; and WHEREAS, on October 11, 2016, Item 16D7, the COUNTY approved the sixth amendment to extend completion date and amend milestones deadline dates; and WHEREAS, on December 13, 2016, Item 16D11, the COUNTY approved the seventh amendment to extend completion date, add additional funds to complete fencing and amend milestones deadline dates;and WHEREAS, the Parties desire to amend the Agreement to decrease the funding amount, and amend milestone deadline dates. NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable consideration,the receipt and sufficiency of which is hereby mutually acknowledged,the Parties agree to amend the Agreement as follows: Words Struckrough are deleted; Words Underlined are added III. AGREEMENT AMOUNT The COUNTY agrees to make available at least e • -- e• e -'_'• e a.,e _• -e _'• e -- • • ` - _ - �_.... •-_' .- ` . `e-- _ . • a a • - . , ! TWO MILLION ONE HUNDRED SIXTY FOUR THOUSAND SEVEN HUNDRED FIFTY FIVE DOLLARS AND FORTY CENTS($2,164355.40)of HOME Grant funds for the use by the DEVELOPER during the Term of the Agreement(hereinafter,the aforestated amount including without limitation, any additional amounts included thereto as a result of a subrecipient amendment(s)to the Agreement, shall be referred to as the "Funds"). The DEVELOPER shall be reimbursed by the COUNTY using HUD funding for allowable costs, determined by COUNTY, in an amount not to exceed e '_- e e -1_1• e ? •_ - e _ • e -- . a - _ -• - _I.a? a.,.? - !- - • - •a __ . _ . . a _ e • - • , 1 Big Cypress Housing Corporation(HM13-03) Multi-Family Project 18 for Single Family Rental Housing Construction Amendment#8 Page 2 of 11 • X6014 TWO MILLION ONE HUNDRED SIXTY FOUR THOUSAND SEVEN HUNDRED FIFTY FIVE DOLLARS AND FORTY CENTS ($2,164,755.40). The budget identified for the Rental Housing Construction Project shall as follows: Line Item Description HOME Funds Project Component One: Multi-Family Project $2,159,755.10$2,099,755.40 consisting of a minimum of Eighteen(18)Single Family Rental Housing Construction,per'-iete- gig and associated development costs; including, but not limited to, construction; temporary and permanent signage; site maintenance activities; public bid advertisements; architectural fees;project engineering; closing costs; soil and other construction testing; surveys;plans processing consultant; building permits, certificates of occupancy and inspection fees; impact and utility connection fees;fair housing advertisements and other marketing materials; subject property general liability insurance during development and builder's risk insurance, impact fees and other related construction/development fees. Project Component Two: Developer Fee: $3,611.11 $ 65,000.00 per property address Total Project Expenses: $232245-7-553-40$2,164,755.40 The following table details the project deliverables and payment schedule: Deliverable Payment and/or Deliverable Submission Schedule for Supporting Documents Payment and/or Deliverable Big Cypress Housing Corporation(HM13-03) Multi-Family Project 18 for Single Family Rental Housing Construction Amendment#8 Page 3 of 11 16014 Project Component One: Upon invoicing using Exhibit B will reimburse Payment Request: Monthly Single Family Rental allowable expenses on AIA G702-1992 form Housing Construction (attached as Exhibit "G") or equivalent document per contractor's Schedule of Values. Supporting documents to be provided as back up when construction activities are invoiced 10% ($209,975.54) of total HOME funds expended for construction will be released upon Certificate of Completion of 18 units, final waiver of lien from general contractor Project Component Two: Upon invoicing using Exhibit B and Developer Payment Request:Per Developer Fee Fee documentation in accordance with Exhibit occurrence H as evidenced by i.e. Certificate of e-- _ _ = t HOME Match Requirement Documentation of developer activities. Match Deliverable: Quarterly,as is being met by the County however any identified additional activies not paid for by federal sources are encouraged to be submitted Creation and maintenance of N/A Deliverable: Ongoing and income eligibility files on to be reviewed during clients served monitoring EIghteen households will N/A Deliverable: Ongoing and benefit from this funding and evidenced by lease will be low-and moderate- agreement income persons Eight(14)at High HOME rents and two(4)at Low HOME rents Quarterly Progress Report Exhibit D Deliverable: Quarterly Proof of Insurance Insurance certificate Deliverable: Annually within 30 days of renewal Affirmative Plan Documents Deliverable: Within 30 Action/Marketing Plan days of contract execution and as modified HQS Inspections Inspection Forms Deliverable: Annuatly-on . or before 11/30 for each rental unit Tenant Leases Signed Leases Deliverable: 30 days following pries to occupancy Tenant Participation Plan Plan Document Deliverable: 60 days prior to leasing Big Cypress Housing Corporation(HM13-03) Multi-Family Project 18 for Single Family Rental Housing Construction Amendment#8 Page 4 of 11 16014 Annual Audit Audit Report with Management Letter and Deliverable: 180 days after Exhibit E end of fiscal year or 9 months based on audit threshold Property Inventory Proof of continued ownership/management of Deliverable: 11/30 annually property followin. close out Milestone Anticipated Deadline Environmental Scope Review by County 10/2014 Environmental approved by HUD 12/2014 Environmental Review Published and NTP Issued 11/2014 Design work complete 2/2015 Land Acquisition 12/2014 Building Plans submitted&Reviewed by County 01/2015 Bid selection made 03/2015 Contract signed/Awarded/NTP issued 05/2015 Construction complete or near completion for one of the eighteen units-failure to accomplish this task may 08/15/16 result in the subrecipient being required to repay $371,260.57 of CDBG/DRI funds that were previously invested in the project Construction of all 18 units complete 01/31/1710/15/2017 Lease agreement complete for one of the eighteen units 09/01/2016 Lease Agreements Complete for the remaining seventeen units within 18 months of unit certificate of 1/31/2017 9/30/18 occupancy PrePeftY 10/22/2017 Exhibit D Quarterly Progress Report, and Exhibit H, is hereby deleted and replaced as attached * * IV. NOTICES Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. Big Cypress Housing Corporation(HM13-03) Multi-Family Project 18 for Single Family Rental Housing Construction Amendment#8 Page 5 of 11 16014 COLLIER COUNTY ATTENTION: 3ealey,Frank Ellis Grant Coordinator 3339 E Tamiami Trail, Suite 211 Naples,Florida 34112 mailto: ' . !? . - -t FrankEllis@colliergov.net 239-252-290353122 DEVELOPER ATTENTION: Steve Kirk, President Big Cypress Housing Corporation P.O. Box 343529 Florida City, FL 33034 mailto:mai ltokirknetAyahoo.com 305-242-2142 Signature page to follow * * * Big Cypress Housing Corporation(HM13-03) Multi-Family Project 18 for Single Family Rental Housing Construction Amendment#8 Page 6 of 11 16014 IN WITNESS WHEREOF,the Parties have each,respectively,by an authorized person or agent, hereunder set their hands and seals on the date first written above. ATTEST: BOARD 0' 0TY COMMISSIONERS OF COLLIER COUNTY, DWIC T E. BRAC ,CLERK FLORIDA BY: ///✓I✓ —.✓ __ A —,—Deputy—Clerk 'enny Taylo, -/IRMA" Dated: '' aI�2` '1 Date: tU' 'iott—) Attest as to n's signature only. Big Cypress Housing Corporatio By: ��i� i 'i'ER Signa u irk, President DEVELOPER Name and Title Date: ► O 110 1 Approved as to form and legality: Jennifer A. Belpedio Assistant County Attorney ��\` Ce ‘O Big Cypress Housing Corporation(HM13-03) Multi-Family Project 18 for Single Family Rental Housing Construction Amendment#8 Page 7 of 11 i 16014 EXHIBIT "D" QUARTERLY PROGRESS REPORT Sub-recipients:Please fill in the following shaded areas of the report vryc & ' v =r4 i a �`w t�€'r t. Jaz a ' + tt Agency Name: " & rye to b"'044' 3 :ter x .a -i`va ; f , t. ta' 1 44'41', ': € t .., , � Date: •' t " '��# '� s7 +5, � i i,-gt. 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'"4 k ?ice i; a r"S#. j7.;`iii vr6• r'�"'At'i''''r a' 3s,si ' 'i% JJ,,4. s' fs'tr�r�,,oliz s4.:. ,f10vot-:.# . j,r ., ., 4%, c`r � e � t, iiSFA�s";�. ,'��. ---�,---,---' 1 .'...,:4, '� _, strliFilcwtrt �� R' 3, Since October 1,2012,of the persons assisted,how many,,,, . , a. ...now have new access(continuing)to this service or benefit? b. ,..now has improved access to this service or benefit? �s c. ...now receive a service or benefit that is no longer substandard?benefit? ', t, ,{„ TOTAL: 0 +v C'€t. '�,jtr•Is:sekt .Qi;ii& 46.-=.yy�� Ifstwro4 r¢¢�t'�a 5au sp:.eg' ,r `¢e ,uq} iw,.r��ry�y i« 4 tt+, sf ®9«f�,� c 1 {gyp tMp .Y:� �Y it Awd tYt f.,. A F ! S x< E,i lN4!=R i �ivi (fM.SS `g� H$A li.+� k�.:A fin, tlataf 'a� F Nfl tij' t. Hi 4 "h_ t r g. r L I 1 „ & :t e,, 1 €t` 3s °l r-,;.. x, c' A € I{.k�i ,:t # E re 7 5 t y�, ,p�tgp y is 4 s Sid.... �} +. , ..?. ?.)A ! �W` �L..1yy:,1041,', f , i ; i.,, 1,,.,. : { i[',,; 1 9 p f!�Er. ','i:rd :.. .#,: 3 $ , �g "S , �(ki'•4C:a Fa �:, ,�C r i€y8i�. al,il�34: € � '��#3"x; E ,��� `�; .i 't`,�14$t�F3�i. � t Yf [ E�,� 'i�=.v fi+ �F �€� �i�1 4. it s i ...t tt F, r ,,. ,1.,.E r r . i ;§F y '10 , ie;k,l ley. tP4514'e [lift#'1 FIFili'1 j.N'% E ,s ..a t�Y�'A_Ea €14 i 2 `i, .1M t � � tif, `ak � u�1t4rtn �E.irs> 3 ,m I' r tib €5 �s � e Atli tar...., a da„d.4{ pt ;'f `E`t, #!,,,,,,..t,'!;...:,F39, !,.:.' ,,,,..,s�%�.% Section 108 Loan Guarantee HOPWA3" °'4'i` ,r fitt _ Fn i1--€ Other Consolidated Plan Funds 5,114 � Other Federal Funds �' ESG � � � � r . i,. ,,i fitiglitliiiel ' .r� HOME �.. , ; ,"State/Local Funds Total $ Entitlement $ Total Other Funds - Funds - Big Cypress Housing Corporation(HM13-03) Multi-Family Project 18 for Single Family Rental Housing Construction Amendment#8 Page 9 of 11 i 16014 fig; g#� n C �l �y Ln t ^ „,, v",„. . ,, , 4 to, d f tN!'ilt 3; ti"" ti,&6 1 i ',t, F. "v' :,, lana >l� 5. tat � i41300,,M1f d iMPUO,} fttlaill CAlli "Oil i s�itifla tl OUIL t 10+ `5'`�'#,, yk 'fit trij � a. Total No.of adult females served: Total No.of females served under 18: 1, b. Total No.of adult males served: �, „aa Total No.of males served under 18: , , TOTAL: 0 TOTAL: 0 c. Total No of families served: 'Total No of female head of household: de t Hsalri , 1<�PI R +'i d }: t 3N^n kE°dirt i t k r a, n a4» i as 1 y� i8. �! 1h t n Ud1 � S�PCATSD ' 8tlJrtkC3lie r , itllf '`: tl � 4 Ar a. Total number of adult females served:ii,;!- , 'Total number of females served under 18: b. Total number of adult males served: ,,"n „,,,ITotal number of males served under 18: y,41i TOTAL: 0 TOTAL: 0 c. Total No.of families served: ' �' ,,E„4„?Total No.of female head of household: e, Complete EITHER question#7 OR#8.Complete question#7 If your program only serves clients In one or more of the listed HUD Presumed Benefit categories. Complete question#8 if any client In your program does not fall Into a Presumed Benefit category. DO NOT COMPLETE BOTH QUESTION 7 AND 8. 7. Rrltitl itilifikI `I6a0Wr17{,E iFPE I g1lk' q }, } "•�•li -c u�.yr a ly.�,,�.,.as ,�y,, arE�tpt��gc 1 x � .�ilia.&��� I��W@F'IG� �.�a�K.'I�/��`i��'! � �1 re�r%f£'w:3'°�`..�.s .a `' Indicate the total number of UNDUPLICATED persons served since October 1 who fall Into Indicate the total number of UNDUPLICATED persons each presumed benefit category (the total served since October 1 who fall Into each Income should equal the total in question#6): category(the total should equal the total in question#6): Report as: Report as: rY'V # =Abused Children a :Extremely low Income(0-30%) Homeless Person . Low Income(31-50%) ;Writ Battered Spouses a 9Moderate Income(51-80%) P. �s Persons w/HIV/AIDS ' a 'Above Moderate Income(>80%) ?+t ki�z��.a.. a i l,Elderly Persons Veterans + Chronicaly/Mentally ill --Physically Disabled Adults ,•'..,,tS,4.,,,1Other-Youth TOTAL: 0 TOTAL: 0 8. iiatifiikillgg1 'ttKWPiZiite gSgfAMIN sMai fge # 4RR .f rttiPlease Indicate how many UNDUPLICATED clients served since October fall into each race category. In addition to each race category, please Indicate how many persons in each race category consider themselves Hispanic (Total Race column should equal the total cell). RACE ETHNICITY White 1 r 7-0 .of whom,how many are Hispanic? Black/African American e o- is .i ,i ' s .;of whom,how many are Hispanic? Asian i s ' '4 a ;;of whom,how many are Hispanic? American Indian/Alaska Native + ; c of whom,how many are Hispanic? Native Hawaiian/Other Pacific Islander' " e e ;;of whom,how many are Hispanic? American Indian/Alaskan Native&White s� "`- , a' of whom,how many are Hispanic? Black/African American&White • ` a :.;of whom,how many are Hispanic? Am.Indian/Alaska Native&Black/African Am.' _ .,RA •of whom,how many are Hispanic? Other Multi-racial; , s'ai 4 :%11,4;of whom,how many are Hispanic? Other ,'.>�I u lei;of whom,how many are Hispanic? TOTAL: 0 0 TOTAL HISPANIC Name: Signature: Title: Your typed name here represents your electronic signature Big Cypress Housing Corporation(HM13-03) Multi-Family Project 18 for Single Family Rental Housing Construction Amendment#8 Page 10 of 11 16D14 EXHIBIT "H" DEVELOPER • Developers are program beneficiaries and thus distinct from subrecipients, grantee employees, and contractors. Developers may receive HOME funds from the Grantee. Developer-led rehabilitation is undertaken pursuant to 24 CFR 570.202(b)(1). New housing construction is undertaken pursuant to 24 CFR 570.204, or as amended. GENERAL • Developer shall invest its own funds to complete the development of the properties associated with this agreement thereby assuming risk associated with the project. To compensate Developer for such risk, and for providing related goods and services, such as, but not necessarily limited to, eligible buyer identification, construction oversight, and final disposition, Developer shall be paid a Developer fee. AMOUNT • Grantee shall pay Developer Sixty Five Thousand Dollars and 00/100 in Developer fees for eighteen (18) properties associated with this Agreement in the amount of $3,611.11 each.This amount represents a cumulative of $65,000 Developer fees paid for each all of the properties associated with this Agreement. METHOD OF PAYMENT o Grantee shall pay Developer the Developer fee per property upon lease to an income- eligible person or household. In the event that the requirements are not met for any individusl property address the developer fee will be paid for all properties that have met the requirements. To secure payment, Developer shall submit to Grantee the following supporting materials in a format acceptable to Grantee. o Lease Agreement o Tenant Income Certification Form o Invoice o Attestation form to be provided by Grantee Big Cypress Housing Corporation(HM13-03) Multi-Family Project 18 for Single Family Rental Housing Construction Amendment#8 Page 11 of 11