Agenda 10/10/2017 Item #16E410/10/2017
EXECUTIVE SUMMARY
Recommendation to approve an “after-the-fact” request for public assistance to the Federal
Emergency Management Agency (FEMA) for reimbursement of expenses incurred during
Hurricane Irma.
OBJECTIVE: To ensure the County is eligible for FEMA Public Assistance related to Hurricane Irma.
CONSIDERATIONS: In order to be eligible for federal financial assistance in preparation for and in
response to Hurricane Irma, Collier County must be approved as an applicant by the Florida Division of
Emergency Management. Once approved, the Collier County will seek reimbursement for all eligible
expenses including labor, equipment, and materials in support of the emergency. All reimbursement
activities will be coordinated by the Administrative Services Department. Prior to any reimbursement, a
funding agreement will be required to be executed and as such will be presented to the Board for
approval.
FEMA issued the notice of a major disaster declaration for the State of Florida (FEMA-4337-DR)
including Collier County on September 10, 2017 as amended September 17, 2017. Thus, Collier County
is eligible to request financial assistance. To begin the process, FEMA Form 009-0-49 was submitted
through the Florida Department of Emergency Management’s electronic system Florida PA (Public
Assistance) on September 28, 2017.
Collier County CMA #5330 authorizes the County Manager to approve the submittal of grant applications
with subsequent Board of County Commissioners action at the next available Board meeting to ratify the
approval as “after-the-fact.”
FISCAL IMPACT: Approval of the request will enable Collier County to be reimbursed for eligible
expenses associated with Hurricane Irma. The County is in process of the preliminary damage
assessment and estimated cost.
LEGAL CONSIDERATIONS: The Board will have the opportunity to accept or reject the funds if the
grant is approved. Accordingly, this office has no issue with respect to the legality of this request, which
is appropriate for Board action and requires a majority vote for Board approval. -JAB
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
action.
RECOMMENDATION: To approve an “after-the-fact” Request for Assistance to secure the County as
an eligible applicant for FEMA reimbursement of Hurricane Irma related expenditures.
Prepared by: Bendisa Marku, Senior Operations Analyst, Administrative Services Department
ATTACHMENT(S)
1. CM MEMO 2017 09-28 FEMA PA IRMA (PDF)
2. APP 2017 09-28 FEMA PA IRMA (PDF)
10/10/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.4
Doc ID: 3850
Item Summary: Recommendation to approve an “after-the-fact” request for public assistance to
the Federal Emergency Management Agency (FEMA) for reimbursement of expenses incurred during
Hurricane Irma.
Meeting Date: 10/10/2017
Prepared by:
Title: Operations Analyst, Senior – Administrative Services Department
Name: Bendisa Marku
09/30/2017 9:25 PM
Submitted by:
Title: Department Head - Administrative Svc – Administrative Services Department
Name: Len Price
09/30/2017 9:25 PM
Approved By:
Review:
Administrative Services Department Len Price Level 1 Division Reviewer Completed 10/01/2017 11:02 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 10/01/2017 11:04 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 10/02/2017 8:17 AM
Grants Edmond Kushi Level 2 Grants Review Completed 10/02/2017 10:08 AM
Grants Therese Stanley Additional Reviewer Completed 10/02/2017 10:35 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/02/2017 11:08 AM
County Attorney's Office Scott Teach Level 3 County Attorney's Office Review Completed 10/02/2017 12:23 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 10/02/2017 4:53 PM
Board of County Commissioners MaryJo Brock Meeting Pending 10/10/2017 9:00 AM
Co ler 0014"ty
Offioe of Management & Budget
Grant Application Reviewed and Approved by County
or designee:
County
After -the -Fact Approval by the BCC is required at the
October 10, 2017 BCC meeting
TO: Leo E. Ochs, Jr., County Manager
CC: Len Price, Department Head —Administrative Services
FROM: Therese Stanley, Manager — Grants Compliance
DATE: September 27, 2017
RE: County Manager review and approval of the Hurricane Irma Request for Public Assistance to the
Federal Emergency Management Agency (FEMA)
A local government entity seeking Public Assistance funding from FEMA, must first submit a Request for Public
Assistance (RPA) to FEMA, through the Recipient, within 30 days of the respective area being designated in the
declaration.
FEMA issued the notice of a major disaster declaration for the State of Florida (FEMA -4337 -DR) including Collier
County on September 10, 2017 and as amended September 21, 2017. Thus, Collier County is eligible to request
financial assistance. To begin the process, FEMA Form 009-0-49 must be submitted to FEMA through the Florida
Department of Emergency Management's electronic system Florida PA (Public Assistance) no later than October
10, 2017.
In order to expedite the submittal, staff is requesting that the County Manager approve the request for submittal
on September 28, 2017 followed by after -the -fact approval by the Board of County Commissioners at the
October 10, 2017 meeting.
The approval will also authorize Bendisa Marku, Senior Operations Analyst, to serve as the primary contact and
Michael Cox, Technical Systems Operations Manager, to serve as the alternate contact for all administrative
responsibilities related to this grant application and the subsequent claim/reimbursement form submittal
process.
Once you have reviewed the grant application, please call me at 239-252-8440 for pick up.
Thank you, and please let me know if you have any questions regarding this request.
3299 Tamiami Trail East, Suite 201 • Naples, Florida 34112-5746.239-252-8973 - FAX 239-252-8828
DEPARTMENT OF HOMELAND SECURITY
Federal Emergency Management Agency
REQUEST FOR PUBLIC ASSISTANCE
OMB Control Number 1660-0017
Expires December 31, 2019
Paperwork Burden Disclosure Notice
Public reporting burden for this data collection is estimated to average 15 minutes per response. The burden estimate includes the time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and submitting this form. This collection of
information is required to obtain or retain benefits. You are not required to respond to this collection of information unless a valid OMB control number is
displayed in the upper right corner of this form. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the
burden to: Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW.,
Washington, DC 20472, Paperwork Reduction Project (1660-0017) NOTE: Do not send your completed form to this address.
Privacy Act Statement
Authority: FEMA is authorized to collect the information requested pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act, §§
402-403, 406-407.417, 423, and 427, 42 U.S.C. 5170a -b, 5172-73, 5184, 5189a, 5189e; The American Recovery and Reinvestment Act of 2009,
Public Law No. 111-5, § 601; and "Public Assistance Project Administration," 44 C.F.R. §§ 206.202, and 206.209.
APPLICANT (Political subdivision or eligible applicant) DATE SUBMITTED
Collier County Government, Board of County Commissioners Sep 28, 2017
COUNTY (Location of Damages. If located in multiple counties, please indicate)
Collier County
APPLICANT PHYSICAL LOCATION
STREET ADDRESS
3299 Tamiami Trail East, Suite 201
CITY COUNTY STATE ZIP CODE
Naples Collier FL 34112
MAILING ADDRESS (If different from Physical Location)
STREET ADDRESS
POST OFFICE BOX
CITY
STATE
ZIP CODE
Primary Contact/ApplicanVs Authorized Agent Alternate Contact
NAME
NAME
Bendisa Marku
Michael Cox
TITLE
TITLE
Senior Operations Analyst
Manager Technical Systems Operations
BUSINESS PHONE
BUSINESS PHONE
239-252-8440
239-252-6832
FAX NUMBER
FAX NUMBER
HOME PHONE (Optional)
HOME PHONE (Optional)
CELL PHONE
CELL PHONE
E-MAIL ADDRESS
E-MAIL ADDRESS
BendisaMarku@colliergov.net
MichaelCox@colliergov.net
PAGER & PIN NUMBER
PAGER & PIN NUMBER
Did you participate in the Federal/State Preliminary Damage Assessment (PDA)? ❑X YES NO
Private Non -Profit Organization? ❑ YES Q NO
If yes, which of the facilities identified below best describe your organization?
Title 44 CFR, part 206.221(e) defines an eligible private non-profit facility as: "... any private non-profit educational, utility, emergency, medical or
custodial care facility, including a facility for the aged or disabled, and other facility providing essential governmental type services to the general public,
and such facilities on Indian reservations." "Other essential governmental service facility means museums, zoos, community centers, libraries,
homeless shelters, senior citizen centers, rehabilitation facilities, shelter workshops and facilities which provide health and safety safety services of a
governmental nature. All such facilities must be open to the general public."
Private Non -Profit Organizations must attach copies of their Tax Exemption Certificate and Organization Charter or By -Laws. If your
organization is a school or educational facility, please attach information on accreditation or certification.
OFFICIAL USE ONLY: FEMA - -DR- - FIPS# DATE RECEIVED
FEMA Form 009-0-49 9116 PREVIOUS EDITION OBSOLETE
Initial Notice I FEMA.gov
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Initial Notice
Date of Notice:
Sunday, September 10, 2017
Billing Code 9111-23-P
DEPARTMENT OF HOMELAND SECURITY
Federal Emergency Management Agency
[Internal Agency Docket No. FEMA -4337 -DR]
[Docket ID FEMA -2017-0001]
Florida; Major Disaster and Related Determinations
AGENCY: Federal Emergency Management Agency, DHS.
ACTION: Notice.
SUMMARY: This is a notice of the Presidential declaration of a major disaster for the State of
Florida (FEMA -4337 -DR), dated September 10, 2017, and related determinations.
DATE: The declaration was issued September 10, 2017.
FOR FURTHER INFORMATION CONTACT: Dean Webster, Office of Response and Recovery,
Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, (202) 646-
2833.
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Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5121 et seq. (the "Stafford Act"),
https://www.fema.gov/disaster/notices/initial-notice-20[9/26/2017 4:55:29 PM]
Initial Notice I FEMA.gov
as follows:
I have determined that the damage in certain areas of the State of Florida resulting from
Hurricane Irma beginning on September 4, 2017, and continuing, is of sufficient severity and
magnitude to warrant a major disaster declaration under the Robert T. Stafford Disaster Relief
and Emergency Assistance Act, 42 U.S.C. 5121 et seq. (the "Stafford Act"). Therefore, I
declare that such a major disaster exists in the State of Florida.
In order to provide Federal assistance, you are hereby authorized to allocate from funds
available for these purposes such amounts as you find necessary for Federal disaster
assistance and administrative expenses.
You are authorized to provide Individual Assistance, assistance for debris removal and
emergency protective measures (Categories A and B) under the Public Assistance program in
the designated areas, Hazard Mitigation throughout the State, and any other forms of
assistance under the Stafford Act that you deem appropriate subject to completion of
Preliminary Damage Assessments (PDAs). Direct Federal assistance is authorized.
Consistent with the requirement that Federal assistance is supplemental, any Federal funds
provided under the Stafford Act for Public Assistance, Hazard Mitigation, and Other Needs
Assistance will be limited to 75 percent of the total eligible costs. For a period of 30 days
from the start of the incident period, you are authorized to fund assistance for emergency
protective measures, including direct Federal assistance, at 100 percent of the total eligible
costs. Federal funding for debris removal will remain at 75 percent.
Further, you are authorized to make changes to this declaration for the approved assistance
to the extent allowable under the Stafford Act.
The time period prescribed for the implementation of section 310(a), Priority to Certain
Applications for Public Facility and Public Housing Assistance, 42 U.S.C. 5153, shall be for a period
not to exceed six months after the date of this declaration.
The Federal Emergency Management Agency (FEMA) hereby gives notice that pursuant to the
authority vested in the Administrator, under Executive Order 12148, as amended, Justo Hernandez,
of FEMA is appointed to act as the Federal Coordinating Officer for this major disaster.
The following areas of the State of Florida have been designated as adversely affected by this
major disaster:
https://www.fema.gov/disaster/notices/initial-notice-20[9/26/2017 4:55:29 PM]
Initial Notice I FEMA.gov
Charlotte, Collier, Hillsborough, Lee, Manatee, Miami -Dade, Monroe, Pinellas, and Sarasota
Counties for Individual Assistance.
All 67 counties in the State of Florida for debris removal and emergency protective measures
(Categories A and B), including direct federal assistance, under the Public Assistance
program.
All areas within the State of Florida are eligible for assistance under the Hazard Mitigation
Grant Program.
The following Catalog of Federal Domestic Assistance Numbers (CFDA) are to be used for
reporting and drawing funds: 97.030, Community Disaster Loans; 97.031, Cora Brown Fund;
97.032, Crisis Counseling; 97.033, Disaster Legal Services; 97.034, Disaster Unemployment
Assistance (DUA); 97.046, Fire Management Assistance Grant; 97.048, Disaster Housing
Assistance to Individuals and Households In Presidentially Declared Disaster Areas; 97.049,
Presidentially Declared Disaster Assistance - Disaster Housing Operations for Individuals and
Households; 97.050, Presidentially Declared Disaster Assistance to Individuals and Households -
Other Needs; 97.036, Disaster Grants - Public Assistance (Presidentially Declared Disasters);
97.039, Hazard Mitigation Grant.
/s/
Brock Long,
Administrator,
Federal Emergency Management Agency.
Last Updated: 09/12/2017 - 19:28
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Amendment No. 9 1 FEMA.gov
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Amendment No. 9
Date of Notice:
Thursday, September 21, 2017
Billing Code 9111-23-P
DEPARTMENT OF HOMELAND SECURITY
Federal Emergency Management Agency
[Internal Agency Docket No. FEMA -4337 -DR]
[Docket ID FEMA -2017-0001]
Florida; Amendment No. 9 to Notice of a Major Disaster Declaration
AGENCY: Federal Emergency Management Agency, DHS.
ACTION: Notice.
SUMMARY: This notice amends the notice of a major disaster declaration for the State of Florida
(FEMA -4337 -DR), dated September 10, 2017, and related determinations.
DATE: This amendment was issued September 21, 2017.
FOR FURTHER INFORMATION CONTACT: Dean Webster, Office of Response and Recovery,
Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, (202) 646-
2833.
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been adversely affected by the event declared a major disaster by the President in his declaration
https://www.fema.gov/disaster/notices/amendment-no-9-0[9/26/2017 5:10:05 PM]
Amendment No. 9 1 FEMA.gov
of September 10, 2017.
Baker, Broward, Charlotte, Clay, Collier, Duval, Flagler, Glades, Hendry, Hillsborough, Lee,
Manatee, Miami -Dade, Monroe, Nassau, Palm Beach, Pasco, Putnam, Pinellas, Sarasota,
and St. Johns Counties for Public Assistance [Categories C-G](already designated for
Individual Assistance and assistance for debris removal and emergency protective measures
[Categories A and B], including direct federal assistance, under the Public Assistance
program).
The following Catalog of Federal Domestic Assistance Numbers (CFDA) are to be used for
reporting and drawing funds: 97.030, Community Disaster Loans; 97.031, Cora Brown Fund;
97.032, Crisis Counseling; 97.033, Disaster Legal Services; 97.034, Disaster Unemployment
Assistance (DUA); 97.046, Fire Management Assistance Grant; 97.048, Disaster Housing
Assistance to Individuals and Households In Presidentially Declared Disaster Areas; 97.049,
Presidentially Declared Disaster Assistance - Disaster Housing Operations for Individuals and
Households; 97.050 Presidentially Declared Disaster Assistance to Individuals and Households -
Other Needs; 97.036, Disaster Grants - Public Assistance (Presidentially Declared Disasters);
97.039, Hazard Mitigation Grant.
/s/
Brock Long,
Administrator,
Federal Emergency Management Agency.
Last Updated: 09/21/2017 - 12:14
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