Backup Documents 09/26/2017 Item #16A47 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
THE BOTAACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 7
RD OF COUNTY COMMISSIONERS OFF CE FOR SIGNAZBe
A 'T
Print on pink paper. .';t.., or lrnial document. the completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK 9/26/17
4. BCC Office Board of County
Commissioners S/ (:t\zl,, `—t
5. Minutes and Records Clerk of Court's Office pc-S- Ct[-up� 1� I 1p,,y.
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Elly Soto McKuen,Stormwater Phone Number 252-5890
Contact/Department Improvement an Program Management
Agenda Date Item was 9/26/17 Agenda Item Number 16-A-47 /
Approved by the BCC
Type of Document Amendment I —SFWMD—Haldeman Number of Original One
Attached Creek Documents Attached
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature JAK
2. Does the document need to be sent to another agency for additional signatures? If yes, JAK
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JAK
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 9/26/17 and all changes made during the JAK N/A is not
meeting have been incorporated in the attached document. The County Attorney's an option for
Office has reviewed the changes,if applicable. ..is line.
9. Initials of attorney verifying that the attached document is the version approved by th- K,b1,\N/- is not
BCC,all changes directed by the BCC have been made,and the document is ready fo the c�c an o tion for
Chairman's signature. v Ne thi• ire.
[04-COA-01081/1344830/1]I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;
Revised 11/30/12
16A47
MEMORANDUM
Date: September 29, 2017
To: Elly Soto-McKuen, Project Manager
Capital Project Planning, Impact Fees & Program Management
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: SFWMD Agreement Amendment No. 4600003476A-1, extending
the completion date from September 29, 2017 to May 31, 2018 for
construction of Haldeman Creek Weir Replacement Project #60103
Attached, for further processing is the original amendment document referenced above
(Item #16A47) approved by the Board of County Commissioners September 26, 2017.
A copy of the document will be held in the Minutes and Records Department for
the Board's Official Record.
If you have any questions, please feel free to call me at 252-8406.
Thank you
Attachments (2)
414t.,) 6A 4 7
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
oS AMENDMENT
4600003476-A1
AMENDMENT NO. 1
TO AGREEMENT NO. 4600003476
BETWEEN THE
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AND
BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA
This AMENDMENT NO. 1, is entered into on S�
that AGREEMENT dated December 1, 2016, between "the Parties," South Florida Water
Management District (DISTRICT), and Board of County Commissioners of Collier County,
Florida(COUNTY).
WITNESSETH THAT:
WHEREAS, the AGREEMENT may be amended with the prior written approval of the
Parties; and
WHEREAS, the Parties wish to amend the AGREEMENT in order to extend the period
of performance, revise the Statement of Work, and revise the Payment and Deliverable Schedule
of the AGREEMENT;
NOW THEREFORE, the DISTRICT and the COUNTY, in consideration of the mutual
benefits flowing from each to the other, do hereby agree as follows:
1. The term of the AGREEMENT is hereby extended by six (6) months and the expiration
date, as amended, is May 31, 2018. This AMENDMENT NO. 1 shall be effective upon the date
of execution by the Parties.
2. This AMENDMENT NO. 1 shall be at no additional cost to the DISTRICT.
3. The Statement of Work,attached as Exhibit "A" to the AGREEMENT, is hereby amended
by revising Paragraph numbers 4.2, 4.3, 4.4, and adding Paragraphs 4.5, and 4.6 as set forth in
Exhibit "A 1", attached hereto and made a part of this AMENDMENT NO. 1.
Page I of 2,Amendment No. Ito Agreement No.4600003476
11-15-16
H°tia 16A47
(ec s
N SOUTH FLORIDA WATER MANAGEMENT DISTRICT
.
AMENDMENT
4, The Payment and Deliverable Schedule is also hereby revised in accordance with Exhibit
"B 1", attached hereto and made a part of this AMENDMENT NO. I.
5. All other terms and conditions of the AGREEMENT remain unchanged.
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
execute this AMENDMENT NO. I on the date first written above.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
By:
Dorothy A. Bradshaw, Director
Administrative Services Division
SFWMD PROCUREMENT APPROVED
/C.v` "�—
BY: Q t
DATE: Vk�,�A—
BOARD OF COUNTY COMMISSIONERS OF COLLIER
COUNTY, FLORIDA
4IP
By: Arnow do
Penny Tayl., "L
ritle: Chairman
Approv:, a in
m and legality Item#t
Agenda
Jeffrey A. Kla z ''w,County Attorney date (1.,210.,1-7
r
Date Z TTEST: `
Reed ..
WIG. E.BROCK,CLE«K
• __ . .
Attest as !' an's
signature only.
Page 2 of 2,Amendment No. 1 to Agreement No.4600003476
II-I5-16
3
1647
EXHIBIT "Al"
STATEMENT OF WORK
COLLIER COUNTY HALDEMAN CREEK WEIR REPLACEMENT
1.0 INTRODUCTION AND BACKGROUND
The South Florida Water Management District(DISTRICT)has allocated funding in Fiscal Year 2017 for
flood protection, water quality improvement, natural system restoration, and alternative water supply
projects which meet objectives of the Big Cypress Basin Strategic Plan. The existing water control
structure on Haldeman Creek has reached the end of its useful life. The Amil-gates on this structure are
poorly suited for variable and adverse tailwater conditions and have several gaps between them. Seasonal
high tides at this location result in backflows through the existing structure as well, which has limited
operability and is not readily accessible for operations and maintenance activities. Collier County
(COUNTY) has determined that constructing a new straight-weir type water control structure
approximately 350 feet upstream of the existing structure and incorporating modern features will improve
operability and functionality of the associated stormwater conveyance system,will prevent backflows that
reduce storage within the system, will perform more effectively as a salinity barrier,and will maintain dry
season headwater stages more effectively.
The optimal headwater stage is 1.2 feet NAVD (2.5 feet NGVD). According to a former District station
circa January 2001 through October 2014,the highest recorded tailwater stage is 3.3 feet NAVD. The new
control structure will be automated so the gates can be raised to 4.0 feet NAVD,which should also account
for a 50-year sea level rise of 0.5 feet. The COUNTY expects that upstream areas could see a reduction in
the 100-year flood elevation of approximately 0.2 feet with optimal gate operations. Peak flow through
the new structure will be on par with the existing control structure, 475 CFS compared to 460 CFS. A
seepage cutoff wall set at elevation -6.0 NAVD is also proposed with the new control structure.
2.0 OBJECTIVE
General project objectives, which align with the Big Cypress Basin Strategic Plan, include improving the
local stormwater management system, replacing an inefficient control structure, and constructing a new
control structure that meets current design conditions while considering potential impacts of sea level rise.
The project specific objectives are to increase operability and functionality of the primary conveyance
system for the Haldeman Creek watershed, prevent back flows caused by seasonal high tides and sea level
rise,as well as abate inland migration of saline groundwater and maintain headwater stages during the dry
season.
3.0 SCOPE OF WORK
The COUNTY shall construct a new straight weir type water control structure with automated gates and
related appurtenances approximately 350 feet upstream of the existing structure in accordance with design
plans, project specifications, and applicable permits.
The COUNTY will be responsible for satisfactory completion of the scope of work and may retain
consultants, contractors, and/or vendors to provide the professional and construction services required.
The COUNTY will also be responsible for project management, budget management, quality control, and
public outreach.
Exhibit"A 1"to Agreement No,4600003476, Page 1 of 3
16A47
4.0 WORK BREAKDOWN STRUCTURE
The work breakdown structure is presented below.
4.1 Task 1
Submit design plans, project specifications, bid amount documentation, and Notice to Proceed (NTP) to
the DISTRICT Project Manager.
4.2 Task 2
Submit a quarterly status report (Exhibit "C") to the DISTRICT Project Manager which provides a
narrative of construction activities completed to date, a discussion of project status, an explanation of
conflicts or issues, if any, which may affect construction progress or project performance, and a
description of other pertinent information attached to the quarterly status reports such as project
oversight/management documentation, results from applicable inspections or field tests, addendums or
revisions to design plans or project specifications, and relevant project correspondence.
4.3 Task 3
Submit a quarterly status report (Exhibit "C") to the DISTRICT Project Manager which provides a
narrative of construction activities completed to date, a discussion of project status, an explanation of
conflicts or issues, if any, which may affect construction progress or project performance, and a
description of other pertinent information attached to the quarterly status reports such as project
oversight/management documentation, results from applicable inspections or field tests, addendums or
revisions to design plans or project specifications, and relevant project correspondence.
4.4 Task 4
Submit a quarterly status report (Exhibit "C") to the DISTRICT Project Manager which provides a
narrative of construction activities completed to date, a discussion of project status, an explanation of
conflicts or issues, if any, which may affect construction progress or project performance, and a
description of other pertinent information attached to the quarterly status reports such as project
oversight/management documentation, results from applicable inspections or field tests, addendums or
revisions to design plans or project specifications, and relevant project correspondence.
4.5 Task 5
Submit a quarterly status report (Exhibit "C") to the DISTRICT Project Manager which provides a
narrative of construction activities completed to date, a discussion of project status, an explanation of
conflicts or issues, if any, which may affect construction progress or project performance, and a
description of other pertinent information attached to the quarterly status reports such as project
oversight/management documentation, results from applicable inspections or field tests, addendums or
revisions to design plans or project specifications, and relevant project correspondence.
Complete 80% of construction activities for the new water control structure per design plans, project
specifications, and applicable permits.
Submit a Reimbursement Request to the DISTRICT Project Manager which includes supporting
documentation such as consultant, contractor, and/or vendor invoices and proof of payment(s).
Exhibit"Al"to Agreement No.4600003476, Page 2 of 3
16A41
4.6 Task 6
Complete 100% of construction activities for the new water control structure per design plans, project
specifications, and applicable permits.
Complete applicable equipment and component testing for the new water control structure and provide a
record of such activities to the DISTRICT Project Manager.
Submit a Certification of Completion to the DISTRICT Project Manager.
Submit an Operations and Maintenance (O&M) Manual for the new water control structure to the
DISTRICT Project Manager which includes design criteria, optimal wet season and dry season elevations
(actionable set points), as well as emergency storm procedures.
Submit a Reimbursement Request to the DISTRICT Project Manager which includes supporting
documentation such as consultant, contractor, and/or vendor invoices and proof of payment(s).
Exhibit"A I"to Agreement No.4600003476, Page 3 o
6 f3
16A4i
EXHIBIT"B1"
PAYMENT AND DELIVERABLES SCHEDULE
COLLIER COUNTY HALDEMAN CREEK WEIR REPLACEMENT
The schedule set forth below is from the date of execution to May 31,2018
All deliverables submitted herein are subject to review and acceptance by the DISTRICT Project Manager.
Acceptability of all work will be based on the judgment of the DISTRICT Project Manager that the work
is technically complete and accurate.
The COUNTY shall submit a Reimbursement Request Packages in accordance with the schedule set forth
below and payment shall be made following receipt and acceptance of the Reimbursement Request
Package by the DISTRICT Project Manager. Reimbursement Request Packages shall adequately
demonstrate completion of each Task in accordance with Exhibit "A-01" and shall include, but not be
limited to, a copy of the COUNTY'S invoice and other documentation supporting payment.
The DISTRICT's payment is a reimbursement of actual eligible expenditures and is therefore subject to
adequate documentation to support actual eligible expenditures within the not-to-exceed AGREEMENT
funding limitations specified below. In the event that actual eligible expenditures are less than expected
for a particular Task, the COUNTY may apply the unexpended balance towards another Task consistent
with the funding limitation percentage specified below. The COUNTY should provide prior written notice
to the DISTRICT Project Manager of its decision to apply the unexpended balance toward another Task.
Actual eligible expenditures less than the estimated project cost will result in a reduced final payment per
the funding limitation percentage specified below. The COUNTY is responsible for any additional funds
either through local revenues, grants, other appropriations, and/or other funding sources.
The total DISTRICT contribution for all work completed herein shall not exceed the amount of$800,000
or 40% of eligible expenditures for the project, whichever is less.
Exhibit"CI"to Agreement No.4600003476, Page 1 of 2
16A41
DISTRICT
COUNTY Not-To- Estimated
Task Deliverable(s) Due Date Share Exceed Project
(60%) Share Cost
(40%) (100%)
Design Plans, Project
1 Specifications, Bid Amount December 30,
Documentation, and NTP 2016 N/A N/A N/A
2 Exhibit "C" - Quarterly
Status Report March 31, 2017 N/A N/A N/A
3 Exhibit "C" - Quarterly
Status Report June 30, 2017 N/A N/A N/A
4 Exhibit "C" - Quarterly September 30,
Status Report 2017 N/A N/A N/A
Exhibit "C" - Quarterly
Status Report
Complete 80%of
construction activities for
the e new water control
structure per design plans, January 31, 2018 $960,000 $640,000 $1,600,000
project specifications, and
applicable permits.
Reimbursement Request
Package
Complete 100%of
construction activities for
the new water control
structure per design plans,
project specifications, and
applicable permits.
Documentation ocumentation for
Applicable Equipment and May 31, 2018 $240,000 $160,000 $400,000
Component Testing
Certification of Completion
O&M Manual
Reimbursement Request
Package
Total $1,200,000 5800,000 $2,000,000
*Partial billing may be submitted by the COUTY as long as adequate supporting documentation provides
evidence for the amount/percentage of work completed.
Exhibit"C I"to Agreement No,4600003476, Page 2 of 2
16A47
MEMORANDUM
Date: September 29, 2017
To: Elly Soto-McKuen, Project Manager
Capital Project Planning, Impact Fees & Program Management
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: SFWMD Agreement Amendment No. 4600003476A-1, extending
the completion date from September 29, 2017 to May 31, 2018 for
construction of Haldeman Creek Weir Replacement Project #60103
Attached, for further processing is the original amendment document referenced above
(Item #16A47) approved by the Board of County Commissioners September 26, 2017.
A copy of the document will be held in the Minutes and Records Department for
the Board's Official Record.
If you have any questions, please feel free to call me at 252-8406.
Thank you
Attachments (2)
1 6A 4 7
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
• AMENDMENT
4600003476-Al
AMENDMENT NO. 1
TO AGREEMENT NO. 4600003476
BETWEEN THE
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AND
BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA
This AMENDMENT NO. 1, is entered into on Seset.....r4c:r....).<-• az,,, 2.c'\— , to
that AGREEMENT dated December 1, 2016, between "the Parties," the South Florida Water
Management District (DISTRICT), and Board of County Commissioners of Collier County,
Florida(COUNTY).
WITNESSETH THAT:
WHEREAS, the AGREEMENT may be amended with the prior written approval of the
Parties; and
WHEREAS, the Parties wish to amend the AGREEMENT in order to extend the period
of performance, revise the Statement of Work, and revise the Payment and Deliverable Schedule
of the AGREEMENT;
NOW THEREFORE, the DISTRICT and the COUNTY, in consideration of the mutual
benefits flowing from each to the other, do hereby agree as follows:
1. The term of the AGREEMENT is hereby extended by six (6) months and the expiration
date, as amended, is May 31, 2018. This AMENDMENT NO. 1 shall be effective upon the date
of execution by the Parties.
2. This AMENDMENT NO. 1 shall be at no additional cost to the DISTRICT.
3. The Statement of Work,attached as Exhibit"A" to the AGREEMENT, is hereby amended
by revising Paragraph numbers 4.2, 4.3, 4.4, and adding Paragraphs 4.5, and 4.6 as set forth in
Exhibit "Al", attached hereto and made a part of this AMENDMENT NO. 1.
Page I of 2,Amendment No. 1 to Agreement No, 1600003476
11-15-16
1
M 1 6A 4 7
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
4, The Payment and Deliverable Schedule is also hereby revised in accordance with Exhibit
"B I", attached hereto and made a part of this AMENDMENT NO. I.
5. All other terms and conditions of the AGREEMENT remain unchanged.
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
execute this AMENDMENT NO. I on the date first written above.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
By:
Dorothy A. Bradshaw, Director
Administrative Services Division
SFW mu,PROCUREMENT APPROVED
By: aAl-SL"
(g
DAM:
BOARD OF COUNTY COMMISSIONERS OF COLLIER
COUNTY, FLORIDA
By:
Penny Tay1
Fitle•
• Chairraan
Approv“ af to Lm and legality Rem*
,4'21
- Date galtZ11
Jeffrey A. Kia z ew,County Attorney
DateTTEST:
Reed *WIG E.BROCA, CLE
I.1*44a1110 • • 'a"• , 4
'Attest as
an's
signage only.
Page 2 of 2,Amendment No I to Agreement No 4600003476
II-I5-I6
16A
4 ?
EXHIBIT "Al"
STATEMENT OF WORK
COLLIER COUNTY HALDEMAN CREEK WEIR REPLACEMENT
1.0 INTRODUCTION AND BACKGROUND
The South Florida Water Management District(DISTRICT) has allocated funding in Fiscal Year 2017 for
flood protection, water quality improvement, natural system restoration, and alternative water supply
projects which meet objectives of the Big Cypress Basin Strategic Plan. The existing water control
structure on Haldeman Creek has reached the end of its useful life. The Amil-gates on this structure are
poorly suited for variable and adverse tailwater conditions and have several gaps between them. Seasonal
high tides at this location result in backflows through the existing structure as well, which has limited
operability and is not readily accessible for operations and maintenance activities. Collier County
(COUNTY) has determined that constructing a new straight-weir type water control structure
approximately 350 feet upstream of the existing structure and incorporating modem features will improve
operability and functionality of the associated stormwater conveyance system,will prevent backflows that
reduce storage within the system,will perform more effectively as a salinity barrier,and will maintain dry
season headwater stages more effectively.
The optimal headwater stage is 1.2 feet NAVD (2.5 feet NGVD). According to a former District station
circa January 2001 through October 2014,the highest recorded tailwater stage is 3.3 feet NAVD.The new
control structure will be automated so the gates can be raised to 4.0 feet NAVD,which should also account
for a 50-year sea level rise of 0.5 feet. The COUNTY expects that upstream areas could see a reduction in
the 100-year flood elevation of approximately 0.2 feet with optimal gate operations. Peak flow through
the new structure will be on par with the existing control structure, 475 CFS compared to 460 CFS. A
seepage cutoff wall set at elevation -6.0 NAVD is also proposed with the new control structure.
2.0 OBJECTIVE
General project objectives, which align with the Big Cypress Basin Strategic Plan, include improving the
local stormwater management system, replacing an inefficient control structure, and constructing a new
control structure that meets current design conditions while considering potential impacts of sea level rise.
The project specific objectives are to increase operability and functionality of the primary conveyance
system for the Haldeman Creek watershed, prevent backflows caused by seasonal high tides and sea level
rise,as well as abate inland migration of saline groundwater and maintain headwater stages during the dry
season.
3.0 SCOPE OF WORK
The COUNTY shall construct a new straight weir type water control structure with automated gates and
related appurtenances approximately 350 feet upstream of the existing structure in accordance with design
plans, project specifications, and applicable permits.
The COUNTY will be responsible for satisfactory completion of the scope of work and may retain
consultants, contractors, and/or vendors to provide the professional and construction services required.
The COUNTY will also be responsible for project management, budget management,quality control, and
public outreach.
Exhibit"A I"to Agreement No.4600003476, Page i of 3
16A47
4.0 WORK BREAKDOWN STRUCTURE
The work breakdown structure is presented below.
4.1 Task 1
Submit design plans, project specifications, bid amount documentation, and Notice to Proceed (NTP) to
the DISTRICT Project Manager.
4.2 Task 2
Submit a quarterly status report (Exhibit "C") to the DISTRICT Project Manager which provides a
narrative of construction activities completed to date, a discussion of project status, an explanation of
conflicts or issues, if any, which may affect construction progress or project performance, and a
description of other pertinent information attached to the quarterly status reports such as project
oversight/management documentation, results from applicable inspections or field tests, addendums or
revisions to design plans or project specifications, and relevant project correspondence.
4.3 Task 3
Submit a quarterly status report (Exhibit "C") to the DISTRICT Project Manager which provides a
narrative of construction activities completed to date, a discussion of project status, an explanation of
conflicts or issues, if any, which may affect construction progress or project performance, and a
description of other pertinent information attached to the quarterly status reports such as project
oversight/management documentation, results from applicable inspections or field tests, addendums or
revisions to design plans or project specifications, and relevant project correspondence.
4.4 Task 4
Submit a quarterly status report (Exhibit "C") to the DISTRICT Project Manager which provides a
narrative of construction activities completed to date, a discussion of project status, an explanation of
conflicts or issues, if any, which may affect construction progress or project performance, and a
description of other pertinent information attached to the quarterly status reports such as project
oversight/management documentation, results from applicable inspections or field tests, addendums or
revisions to design plans or project specifications, and relevant project correspondence.
4.5 Task 5
Submit a quarterly status report (Exhibit "C") to the DISTRICT Project Manager which provides a
narrative of construction activities completed to date, a discussion of project status, an explanation of
conflicts or issues, if any, which may affect construction progress or project performance, and a
description of other pertinent information attached to the quarterly status reports such as project
oversight/management documentation, results from applicable inspections or field tests, addendums or
revisions to design plans or project specifications, and relevant project correspondence.
Complete 80% of construction activities for the new water control structure per design plans, project
specifications, and applicable permits.
Submit a Reimbursement Request to the DISTRICT Project Manager which includes supporting
documentation such as consultant, contractor, and/or vendor invoices and proof of payment(s).
Exhibit"A 1"to Agreement No.4600003476, Page 2 of 3
1 6A 4
4.6 Task 6
Complete 100% of construction activities for the new water control structure per design plans, project
specifications, and applicable permits.
Complete applicable equipment and component testing for the new water control structure and provide a
record of such activities to the DISTRICT Project Manager.
Submit a Certification of Completion to the DISTRICT Project Manager.
Submit an Operations and Maintenance (O&M) Manual for the new water control structure to the
DISTRICT Project Manager which includes design criteria,optimal wet season and dry season elevations
(actionable set points), as well as emergency storm procedures.
Submit a Reimbursement Request to the DISTRICT Project Manager which includes supporting
documentation such as consultant, contractor, and/or vendor invoices and proof of payment(s).
Exhibit"AI"to Agreement No.4600003476, Page 3 of 3
1 16A41
EXHIBIT"Bl"
PAYMENT AND DELIVERABLES SCHEDULE
COLLIER COUNTY HALDEMAN CREEK WEIR REPLACEMENT
The schedule set forth below is from the date of execution to May 31,2018
All deliverables submitted herein are subject to review and acceptance by the DISTRICT Project Manager.
Acceptability of all work will be based on the judgment of the DISTRICT Project Manager that the work
is technically complete and accurate.
The COUNTY shall submit a Reimbursement Request Packages in accordance with the schedule set forth
below and payment shall be made following receipt and acceptance of the Reimbursement Request
Package by the DISTRICT Project Manager. Reimbursement Request Packages shall adequately
demonstrate completion of each Task in accordance with Exhibit "A-01" and shall include, but not be
limited to, a copy of the COUNTY's invoice and other documentation supporting payment.
The DISTRICT's payment is a reimbursement of actual eligible expenditures and is therefore subject to
adequate documentation to support actual eligible expenditures within the not-to-exceed AGREEMENT
funding limitations specified below. In the event that actual eligible expenditures are less than expected
for a particular Task, the COUNTY may apply the unexpended balance towards another Task consistent
with the funding limitation percentage specified below.The COUNTY should provide prior written notice
to the DISTRICT Project Manager of its decision to apply the unexpended balance toward another Task.
Actual eligible expenditures less than the estimated project cost will result in a reduced final payment per
the funding limitation percentage specified below. The COUNTY is responsible for any additional funds
either through local revenues, grants,other appropriations, and/or other funding sources.
The total DISTRICT contribution for all work completed herein shall not exceed the amount of$800,000
or 40% of eligible expenditures for the project, whichever is less.
Exhibit"CI"to Agreement No.4600003476, Page 1 of 2
{
16A41
DISTRICT
Estimated
COUNTY Not-To- Project
Task Deliverable(s) Due Date Share Exceed Cost
(60%) Share
(100%)
/°)
(40%)
Design Plans, Project December 30,
1 Specifications, Bid Amount 2016 N/A N/A N/A
Documentation, and NTP
2 Exhibit "C" - Quarterly March 31, 2017 N/A N/A N/A
Status Report
3 Exhibit "C" - Quarterly June 30, 2017 N/A N/A N/A
Status Report
Exhibit "C" - Quarterly September 30,
4 Status Report 2017 N/A N/A N/A
Exhibit "C" - Quarterly
Status Report
Complete 80%of
construction activities for
5 the new water control January 31, 2018 $960,000 $640,000 $1,600,000
structure per design plans,
project specifications, and
applicable permits.
Reimbursement Request
Package
Complete 100%of
construction activities for
the new water control
structure per design plans,
project specifications, and
applicable permits.
6 Documentation for May 31, 2018 $240,000 $160,000 $400,000
Applicable Equipment and
Component Testing
Certification of Completion
O&M Manual
Reimbursement Request
Package
Total $1,200,000 $800,000 $2,000,000
*Partial billing may be submitted by the COUTY as long as adequate supporting documentation provides
evidence for the amount/percentage of work completed.
Exhibit"C I"to Agreement No.4600003476,Page 2 of 2