VAB Minutes 08/07/2017 R August 7, 2017
TRANSCRIPT OF THE MEETING OF THE
VALUE ADJUSTMENT BOARD
Naples, Florida, August 7, 2017
LET IT BE REMEMBERED, that the Value Adjustment Board,
in and for the County of Collier, met on this date at 9:00 a.m., in
REGULAR SESSION in Building "F" of the Government Complex, 1
East Naples, Florida, with the following members present:
CHAIRMAN: Andrew Solis, BCC Member
Burt Saunders, BCC Member
Erick Carter, School Board Member
Rebecca Earney, Homestead Citizen Member
Nace Cohen, Business Citizen Member
ALSO PRESENT:
Holly E. Cosby, Esq., Counsel to the Board
Abe Skinner, Collier County Property Appraiser
Jeep Quinby, Property Appraiser's Office
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VALUE ADJUSTMENT BOARD
ORGANIZATIONAL MEETING
AGENDA
August 7, 2017
9:00 a.m.
1. Roll Call and Pledge of Allegiance (led by VAB Legal Counsel)
2. Quorum Established as required by Florida Statute Chapter 194.015
3. Introductions presented by VAB Legal Counsel
A. Introduction of VAB Board Members
• Board of County Commissioner Andrew Solis (District 2)
• Board of County Commissioner Burt Saunders (District 3)
• School Board Member Erick Carter (District 4)
• (Homestead) Citizen Member Rebecca Earney
• (Business) Citizen Member Nace Cohen
(Shawn Kahn, MD to serve as the Homestead Citizen Member Alternate)
B. Introduction of the Clerk to the Board
• Clerk to the Board - Dwight Brock
• Clerk's Designee—Trish Morgan
4. Appointment of VAB Chairperson (must be a BCC representative)
5. Agenda
A. Recommendation to approve today's agenda
6. Recommendation to reaffirm by Resolution the appointment of the following:
VAB Legal Counsel for VAB Tax Year 2017:
• Holly E. Cosby, Esq. —The Law Office of Holly E. Cosby, P.A.
7. Recommendation to appoint VAB Special Magistrates by Resolution in response
to RFP #17-7048 (Attorney) and RFP #17-7047 (Appraiser) and to have
Procurement Services negotiate contracts with those selected.
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Special Magistrate Applicants:
• Ellen T. Chadwell, PL — Attorney
• Asset Appraisal Solutions (non-responsive)
• Lorraine Dube— State Certified Appraiser
• RKL Appraisal & Consulting, PLC
• South FL Valuation Services (Mark Pelletier, CMEA, CSBA, SRA, RM)
• T. A. Tippett, MAI
• Scott Watson, MAI
8. Request to seek Alternative Special Magistrate(s) for 2017 tax year (if needed,
based on number of petitions or any potential conflict)
9. Approval/Acceptance of Minutes into the VAB Record
A. March 6, 2017 VAB Regular Meeting
B. April 3, 2017 VAB Special Meeting
10. Department of Revenue 2017 VAB Training:
for Magistrates, VAB Members, Legal Counsel and interested parties
(Available: http://floridarevenue.com/dor/propertylvab/training.html)
11. VAB Attorney Report/General Business/VAB Reference Materials
A. General overview of Value Adjustment Board's role in Florida's property
tax system, including a process for complaints, and the newly adopted
legislative changes that affect the VAB process.
B. Proposed Resolution Relating to the Adoption of Internal Operating
Procedures to Supplement Chapter 12D-9, Florida Administrative Code
C. Good Cause Determinations
1) Recommendation to designate Legal Counsel to Determine "Good
Cause" for Late Filed Petitions for 2017 tax year
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2) Recommendation to designate VAB Clerk to Determine "Good
Cause" for Hearing Reschedules, with Legal Counsel Providing
Guidance, for 2017 tax year
D. Proposed Resolution for VAB Petition (Appeal) Filing Fee (F.S. 194.013)
E. Department of Revenue Forms DR-488p: Real Property and Tangible
F. VAB Reference Materials
• Florida's Government in the Sunshine
• Rule Chapter 12D-9, F.A.C.
• DOR's VAB Forms
• Rule Chapter 12D-10.003, F.A.C.
• Rule Chapter 12D-51.001, F.A.C.
• Rule Chapter 12D-51.002, F.A.C.
• Rule Chapter 12D-51.003, F.A.C.
• Uniform Policies and Procedures Manual and Other Legal Resources and
Reference Materials
• Information for Taxpayers regarding Florida's Property Tax System and
the Value Adjustment Board Process and a Property Brochure
• Florida Statutes: Chapter 119, 286, 192, 193, 194, 195, and 196
G. VAB 2016 Expense Report of 615 petitions filed as compared to:
0635 petitions (VAB 2015) 0392 petitions (VAB 2014)
0616 petitions (VAB 2013) 0770 petitions (VAB 2012)
0892 petitions (VAB 2011) 1528 petitions (VAB 2010)
1775 petitions (VAB 2009)
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12. VAB Dates of Importance
A. TRIM Notice to be mailed: Thursday, August 17, 2017 (per PAO staff)
B. Deadline to file petitions with the Clerk's Office:
Monday, September 11, 2017 at 5 p.m.
[25 days after the mailing of the TRIM per F.S. 194.011(2) (d)]
C. (Proposed) Next Regular VAB Meeting (room reserved):
Monday, October 02, 2017 at 9:00 a.m.
D. Magistrate Hearings: October 2017 through January 2018
(More dates, if needed, based on filings*)
E. (Proposed) Final VAB Meeting for Tax Year 2017 (room reserved):
Monday, March 5, 2018 at 9:00 a.m. (Tentative)
13. Public Comment
14. Adjournment Sine Die (Proposed October 2, 2017 at 9:00 a.m.)
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August 7, 2017
MS. COSBY: Good morning. We are here today, August 7th --
Monday, August 7th, 2017 for the Collier County Value Adjustment
Board organizational meeting for 2017.
We will start with Pledge of Allegiance, if everybody will stand,
please.
(Pledge of Allegiance was recited in unison.)
MS. COSBY: I will announce to the board, we have a hot mic.
We will start with the -- number one on the agenda after the
Pledge of Allegiance, we've got roll call. I will start.
Holly Cosby, Value Adjustment Board Counsel, present here
today.
If we'll go to Mr. Saunders. Yes, sir.
COMMISSIONER SAUNDERS: Burt Saunders, member of the
Collier County Commission.
MR. CARTER: Erick Carter, School Board Member, District 4.
MR. COHEN: Nace Cohen, I'm a business member from the
community on the Value Adjustment Board.
CHAIRMAN SOLIS: Andy Solis, Collier County Commission,
District 2.
MS. EARNEY: Rebecca Earney, citizen member.
MR. SKINNER: Abe Skinner, Collier County Property
Appraiser.
MR. QUINBY: Jeep Quinby, Collier County Property Appraiser.
MS. COSBY: Thank you.
And we do have a court reporter present.
We will move on to agenda item number two. Quorum is
established. Pursuant to Florida Statute Section 194.015 we do have a
quorum here today.
And I will also advise just for the record that I have reviewed the
affidavit of publication for the notice of this meeting today, I find it
sufficient to proceed.
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And we move on to agenda item number three. We actually
already did introductions when we did our roll call. But today we do
have Mr. Saunders and Mr. Solis, who are our commissioners; we do
have Mr. Carter, who is our school board member; and then we have
our two Value Adjustment Board citizen members, Mr. Cohen and
Mrs. Earney. Thank you for all coming here today, we appreciate your
service.
Additionally, we do have a clerk to the board. I don't believe that
Mr. Brock is here, but I do believe Ms. Trish Morgan is here today
with us. You do serve for the record as well.
Move on to Item 4, we need to appoint a chairperson. I will
advise that the chair must be a Board of County Commissioners
representative. So it will either be Mr. Solis or Mr. Saunders.
Do I hear a motion?
(Indicating "Rocks, Paper, Scissors")
MS. COSBY: That's a fine way to settle this, sir.
CHAIRMAN SOLIS: Okay, one, two, three, go.
COMMISSIONER SAUNDERS: We can't make that kind of
decision.
CHAIRMAN SOLIS: Flip a coin.
MS. COSBY: I would need a motion, please.
COMMISSIONER SAUNDERS: I'll move that Andy be the
Chair.
MS. COSBY: Okay, we have a motion by Mr. Saunders that --
MR. CARTER: I'll second the motion.
COMMISSIONER SAUNDERS: I was going to make the
similar motion but to have Mr. --
MS. COSBY: We have a motion and a second for Mr. Solis to
serve as Chair.
Do we have any discussion, objection?
(No response.)
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MS. COSBY: All in favor, say aye.
COMMISSIONER SAUNDERS: Aye.
MR. CARTER: Aye.
MR. COHEN: Aye.
MS. EARNEY: Aye.
CHAIRMAN SOLIS: Aye.
MS. COSBY: Those opposed, say nay.
(No response.)
MS. COSBY: Motion carries.
Welcome, Mr. Solis, sir Chair.
CHAIRMAN SOLIS: I've got to be quicker.
MS. COSBY: Additionally the Chair typically -- sometimes in
my other counties a Chair will appoint an assistant Chair, but I think
here, if I'm not mistaken, basically if the Chair is not available, then the
other commissioner serving will serve as Vice Chair, so I think we can
move from there.
Moving forward, we have item number five, which is the
recommendation to approve today's agenda. I do need a motion for
that.
MR. CARTER: I motion to approve the agenda.
MS. COSBY: Thank you.
And do I hear a second?
COMMISSIONER SAUNDERS: Second.
MS. COSBY: Okay, we have a motion from Mr. Carter, second
from Mr. Saunders.
All in favor?
CHAIRMAN SOLIS: Aye.
MR. CARTER: Aye.
COMMISSIONER SAUNDERS: Aye.
MR. COHEN: Aye.
MS. EARNEY: Aye.
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MS. COSBY: And those opposed?
(No response.)
MS. COSBY: Motion carries.
Did I miss any -- I will advise just for the record that there is
contact information attached to the agenda. I wanted to make sure that
everybody does have that.
Okay, just want to make sure I don't miss any motions.
Okay, motion number six, we need a recommendation to reaffirm
by resolution the appointment of me as attorney.
I will open the floor for any questions at this time from the board.
COMMISSIONER SAUNDERS: Unless there are any other
nominations, I'll move to appoint Holly Cosby of the Law Offices of
Holly E. Cosby as our legal counsel.
CHAIRMAN SOLIS: Second.
MR. COHEN: And I'll second that motion.
MS. COSBY: We have a motion from Mr. Saunders and a
second from Mr. Cohen.
Do we have any discussion?
(No response.)
MS. COSBY: All in favor, signify by saying aye.
CHAIRMAN SOLIS: Aye.
MR. CARTER: Aye.
COMMISSIONER SAUNDERS: Aye.
MR. COHEN: Aye.
MS. EARNEY: Aye.
MS. COSBY: Those opposed?
(No response.)
MS. COSBY: Motion carries. Thank you.
Moving on to section seven. This is the most voluminous part of
the agenda here today, which is with regards to recommendation to
appoint special magistrates. I know that Procurement is here for any --
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if the board has any questions. But at this time I will entertain a
motion to approve the following special magistrates.
I believe you have Mr. -- we have Ms. Ellen Chadwell as attorney
special magistrate. They have also recommended Ms. Lorraine Dube
as an appraisal special magistrate. I believe Mr. Watson as an
appraisal special magistrate. And then Mr. Mark Pelletier as an
appraiser special magistrate.
Am I missing anybody? I don't believe so. I think those are the
four.
CHAIRMAN SOLIS: These were the four -- because there's six,
seven on the list. Are those four the only four that were recommended
or --
MR. COYMAN: If I could clarify. For the record, my name's
Ted Coyman, Director of Procurement Services.
What you're looking at, this item seven is the award of two
different solicitations. The first is 17-7047, which is the appraiser
special magistrate for the board. And within that solicitation is an
award of two different categories of work. So the first is for
commercial and residential services. The second is for residential and
tangible, all right?
So the firms being awarded for the first category are -- and I
believe they were correctly recited, but it's Lorraine Dube, Scott
Watson, T.A. Tippett, Incorporated, RKL Appraisal and Consulting --
excuse me, I'm reading that wrong.
Lorraine Dube and Scott Watson for the commercial and
residential service. They were ranked one and two.
For the residential tangible, we only had one submission on that
and that was from the South Florida Valuation Services.
MS. COSBY: Mark Pelletier.
MR. COYMAN: So for -- that's Mark Pelletier, correct.
So for that solicitation there are actually three awardees, two for
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commercial/residential one for residential tangible.
COMMISSIONER SAUNDERS: And Mr. Chairman, if I could
ask a quick question. You got a recommendation in the packets. I
believe all of the names listed in your recommendations are the ones
that you just outlined if I --
MR. COYMAN: Yes. Yes, that's correct.
COMMISSIONER SAUNDERS: So then the appropriate motion
would be to approve staff recommendation as outlined in your
executive summary, those four?
MR. COYMAN: It would be, yes.
Now, the other part of that motion is -- what's tied together in this
executive summary is a second solicitation, that was #17-7048, for
attorney special magistrate. And we had one applicant on that, and the
recommendation is to award to Ellen T. Chadwell, PL.
COMMISSIONER SAUNDERS: And that's what's contained in
the resolution?
MR. COYMAN: Yes.
COMMISSIONER SAUNDERS: Mr. Chair, unless there's some
questions or comments from the members, I'll make a motion to
approve the resolution that's contained in our packet.
CHAIRMAN SOLIS: Second.
MS. COSBY: We have a motion and a second to approve item
number seven appointing those listed special magistrates.
Is there any discussion?
(No response.)
MS. COSBY: All in favor, signify by saying aye.
CHAIRMAN SOLIS: Aye.
MR. CARTER: Aye.
COMMISSIONER SAUNDERS: Aye.
MR. COHEN: Aye.
MS. EARNEY: Aye.
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MS. COSBY: Those opposed?
(No response.)
MS. COSBY: Motion carries.
We move on to agenda item number eight which is with regards
to appointing alternative special magistrates for the 2017 session in the
event necessary.
I will recommend, just depending on volume which at this point
we do not know, I would strongly recommend to the board that the
board do consider allowing appointing just some alternates just in case
the number of petitions that come in exceed the ability for the current
special magistrates to handle.
And I do note that we have one or two that are also applicants that
may be they're still in the running and possibly would agree to
whatever the current agreement is.
But with that said I would need a motion in order for that to
occur.
COMMISSIONER SAUNDERS: Are there any specific
individuals that you're recommending, or did I miss that?
MS. COSBY: I don't know if it's appropriate for me to
recommend but I can tell you that I have had a lot of experience with
Mr. Tippett, who was listed in that packet. I do not believe that he
received a bid or he didn't secure a bid. But in the event that the VAB
does need to seek alternative or additional special magistrates, I would
strongly -- I can tell you that I have a lot of experience with him, I find
him professional, knowledgeable, and I believe at this time he's able to
hear any type of petition, residential, commercial or tangible.
COMMISSIONER SAUNDERS: That's Mr. Tippett?
MS. COSBY: Yes.
COMMISSIONER SAUNDERS: Do you need any in addition to
that or do you just need the one?
MS. COSBY: I don't have any experience with any of the other
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applicants. I don't know that there were any others that -- I think there
might have been one more that also applied and may have been
considered. I can speak to Mr. Tippett, though.
CHAIRMAN SOLIS: Are you asking for a motion for
authorization to do this in the future, or do you want us to appoint them
now?
MS. COSBY: No, we don't need to appoint now, we just need to
be able to seek an alternative special magistrate if necessary.
CHAIRMAN SOLIS: Well, I'll move that we authorize you to
seek additional magistrates if needed.
MR. COHEN: Yeah, I'll second that motion.
MS. COSBY: So with a motion from Mr. Solis and a second
from Mr. Cohen, do we have any discussion on this item? Any
questions?
MS. EARNEY: I do have --
MS. COSBY: Ms. Earney, you do have a question?
MS. EARNEY: Item number eight, isn't that the list of
magistrates that can be chosen from?
MS. COSBY: You are correct on that. This is the full list -- and I
apologize for that. This is the full list of magistrates I believe from
2017 or 16-17 that were able to serve. But we currently, in Collier
County we do have one or two other applicants. It would be my
suggestion to the board to possibly seek those applicants first since
most of their procurement information's already come in. Possibly save
some revenue there. And then if it doesn't go from there to be able to
move forward to this list.
COMMISSIONER SAUNDERS: So does this motion delegate
to you the authority to pick an alternate as needed from the list? Is that
what you're asking for? Or does that come back to us to make a
selection if needed?
MS. COSBY: I would allow the board either way. I would not
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allow anything, but I would tell the board that if-- I would advise the
board if you feel more comfortable with us coming back to you to
discuss the different magistrates, then I would -- it should be in the
board's hands what's more comfortable.
COMMISSIONER SAUNDERS: How is it generally done?
How's it been done in the past? Because we don't have another
meeting scheduled until October.
MS. COSBY: October.
COMMISSIONER SAUNDERS: So I would assume that you
would need a hearing examiner in advance of that. And I don't have
any problem giving you the authority to do that if that's what's
traditionally done and if there's no, you know, particular objections
from anyone.
MS. COSBY: I would say the statute actually specifically states
that the board appoint the special magistrate. So I don't know that that
would be appropriate for me to independently do that outside of board
action. But we do have a proposed -- further in this agenda, we do have
a proposed second meeting, like a follow-up meeting to this meeting,
to discuss the petitions that have been received. So maybe at that time
if the volume is high then we can discuss that.
COMMISSIONER SAUNDERS: Why don't we just today pick
alternates.
CHAIRMAN SOLIS: Yeah. I amend my motion to -- did we
already vote on the motion?
MR. COHEN: No.
MS. EARNEY: No.
CHAIRMAN SOLIS: So why don't I amend my motion to
appoint Mr. Tippett as the special alternate.
MS. COSBY: Alternate special magistrate.
CHAIRMAN SOLIS: Alternate special magistrate.
MS. COSBY: Okay. I would also suggest that that appointment
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include that he be retained or appointed under the current contract
offered to all special magistrates. So for example, if his bid was higher
than the other applicants, perhaps a contingency to him coming on is
that he accept the fee per hour that the other magistrates are also being
paid, just so that there's no discrepancy in fee.
COMMISSIONER SAUNDERS: So he would be the alternate,
he would be used as needed under the same terms and conditions as
the other individuals would be.
MS. COSBY: Yes, sir.
COMMISSIONER SAUNDERS: And you would make the
determination as to whether or not you would need Mr. Tippett for any
MS. COSBY: Absolutely. And we can also report to you of that
in October.
COMMISSIONER SAUNDERS: I'll second that motion.
MS. COSBY: So a motion from Mr. Solis and second from Mr.
Saunders.
Is there any other discussion?
(No response.)
MS. COSBY: Those in favor, signify by saying aye, please.
CHAIRMAN SOLIS: Aye.
MR. CARTER: Aye.
COMMISSIONER SAUNDERS: Aye.
MR. COHEN: Aye.
MS. EARNEY: Aye.
MS. COSBY: Those objecting?
(No response.)
MS. COSBY: Motion carries.
Moving on to something I think a little simpler. We need an
approval of the minutes from two prior meetings. And unfortunately I
can't -- I mean, the minutes look fine, but with regards to advising the
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board, I was not present for either meeting so I cannot speak to the
accuracy. But, I mean, there's a court reporter here, so she seems to be
taking note very accurately. But we would need an approval for 9.A
and 9.B approving the minutes from March 6th, 2017, beginning with
our -- I need a motion.
MR. CARTER: I'll motion to approve the minutes.
MS. COSBY: Motion by Mr. Carter.
MR. COHEN: I'll second that motion.
MS. COSBY: Second by Mr. Cohen.
Do we have any discussion?
(No response.)
MS. COSBY: All those in favor, signify by saying aye.
CHAIRMAN SOLIS: Aye.
MR. CARTER: Aye.
COMMISSIONER SAUNDERS: Aye.
MR. COHEN: Aye.
MS. EARNEY: Aye.
MS. COSBY: Those opposed?
(No response.)
MS. COSBY: Motion carries.
And then we will need a motion to approve the minutes of the
April 3rd, 2017 Value Adjustment Board special meeting.
MR. CARTER: I'll motion that as well.
MS. COSBY: We have a motion by Mr. Carter.
MR. COHEN: I'll second that as well.
MS. COSBY: Second by Mr. Cohen.
Do we have any discussion?
(No response.)
MS. COSBY: Those in favor, signify by saying aye.
CHAIRMAN SOLIS: Aye.
MR. CARTER: Aye.
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COMMISSIONER SAUNDERS: Aye.
MR. COHEN: Aye.
MS. EARNEY: Aye.
MS. COSBY: Those opposed?
(No response.)
MS. COSBY: Motion carries.
Moving on to the Department of Revenue 2017 Adjustment
Board training.
You have an executive summary there. The objective is update
any changes to the Department of Revenue training. I can just advise
that there was a slight update to the Department of Revenue training,
and I believe that we have one magistrate that's already completed the
training, Mr. Pelletier has. So he's ready to move forward with hearing
hearings. And I also have received the training, taken the exam and
passed the exam.
There was a little bit of a change in the training. For the most part
though it was the same as the 2016-2017 training. Just a few updates
on law and one on procedure. I know there was a lot of discussion
about the property record card and who is the proper entity to furnish
that card to petitions, and it's finally been resolved that that card should
come from the Property Appraiser's Office. So that's been done. They
did clarify a little bit in the rules now on good cause reschedules for
hearings, which was a big triumph in the VAB arena last year.
Other than that I don't know that there's any other changes.
CHAIRMAN SOLIS: Just so I'm clear, this is specifically for the
special magistrates.
MS. COSBY: Special magistrates and the board.
CHAIRMAN SOLIS: Okay, that's why I was asking. It doesn't
say that in the summary. So this is something that the new board
members --
MS. COSBY: For the beauty of having an attorney counsel is
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that -- and having special magistrates is that the board does not need to
take the training. If the attorney takes and passes the train-- takes the
training and passes the exam. And so I have done that on behalf of all
of you. I've saved you. I can assure you I passed the exam. It think I
got a 97 point something, so I missed like one or two questions.
But you do not need to take the training. But all our magistrates
do need to take the training prior to hearing petitions. And we as the
Value Adjustment Board admin. will ensure that that is done.
Do we have any questions on that item?
(No response.)
MS. COSBY: Moving on to Item 11, and there are several
sections in Item 11, so it's several subsections. And I am unsure that
we need a motion on any of these, but I do need to state on the record
that they all exist. And I think that just at the end we need to make
sure to adopt all of them.
Oh, wait -- yeah, okay.
COMMISSIONER SAUNDERS: You do have a couple
proposed resolutions in there.
MS. COSBY: Yes. We'll go through these one at a time.
Number one, or 11 .A, we have a general overview of the property tax
system, the Value Adjustment Board's role in the Florida property tax
system, including a process for complaints, newly adopted legislative
changes that affect the VAB process.
Not much has changed in the VAB process. But we do have here
included for you in section 11 .A the -- something that's copied from
the Florida Department of Revenue's website with regard to the Florida
property tax system, and the rules of the VAB Property Appraiser,
petitioner and that system.
You do not need anything on that one, I just need to make sure
that that exists.
If anybody has any questions with regards to the Florida property
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tax system, I would be happy to answer that.
MR. COHEN: There were no changes to this -- okay.
MS. COSBY: No, sir.
Moving on to 11.B we definitely need a resolution here with
regards to the adoption of any internal operating procedures to
supplement 12D-9. I'm not sure that we have any.
Do we have any internal -- Trish, do we have anything internal
operating -- anything different from utilizing 12D-9?
MS. MORGAN: Only about the copies for the --
MS. COSBY: The copies, okay. So we're looking at VAB
resolution that's attached to 11 .B with regards to providing copies. I
do need a motion for this providing copies. It states that the petitioner
must provide two copies of any evidence to the Property Appraiser.
So I will need a motion to approve this resolution.
CHAIRMAN SOLIS: And this is acceptable to the Property
Appraiser as well?
MR. SKINNER: Yes.
MR. COHEN: So we'll have a motion to require that the
petitioner attach two; is that right?
MS. COSBY: Yes, to provide the Property Appraiser with two
copies of the evidence package. And that's the resolution that's
attached.
Numbered in the other pack --
MR. CARTER: Well, there's things. We ought to just approve
the resolution.
MR. COHEN: That's right. So there's actually three
requirements on that. So we should probably just make a motion to
approve that.
MS. COSBY: The resolution, yes, please.
MR. COHEN: That resolution as it stands.
MS. COSBY: Yes, sir.
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CHAIRMAN SOLIS: Second.
MS. COSBY: You have a motion by Mr. Cohen and a second by
Mr. Solis.
Do we have any discussion?
(No response.)
MS. COSBY: Those in favor, signify by saying aye.
CHAIRMAN SOLIS: Aye.
MR. CARTER: Aye.
COMMISSIONER SAUNDERS: Aye.
MR. COHEN: Aye.
MS. EARNEY: Aye.
MS. COSBY: All opposed?
(No response.)
MS. COSBY: Motion carries.
Moving on to 11.C, good cause. There are several issues or items
that come up during the VAB process that require a good cause
consideration. In this case and in Collier County we are requesting a
recommendation -- I don't have 11 .C. I apologize, I don't have a
resolution attached to 11.0 in my packet.
COMMISSIONER SAUNDERS: We can approve this, and if
there's no resolution we can approve this recommendation designating
-- you can just draft the resolution.
MS. EARNEY: Executive summary.
CHAIRMAN SOLIS: There's an executive summary but no
resolution.
MS. EARNEY: Oh, okay.
MR. COHEN: Just a filing fee.
MS. COSBY: But we do need to get a motion for good cause.
COMMISSIONER SAUNDERS: For the record, will you need a
printed resolution or is just a motion sufficient?
MS. COSBY: A motion is sufficient. I thought what I printed in
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my office was lacking, but there's no resolution for this. So I will
explain to the board.
With regards to a good cause, there's a few things where good -- a
few issues where good cause consideration is necessary. The request
for having a designee is so that we don't have to call the board to order
every time there's decisions to be made. I have done this regularly in
the counties that I've represented previously with no issue, and I
certainly can do it with all fairness.
But in this case what we are requesting, we'll start with 11.C,
recommendation to designate legal counsel to determine good cause
for late filed petitions.
So we have a petition filing deadline that appears on the TRIM
notices that the Property Appraiser sends out. Naturally every year
petitions are filed late after the deadline. Somebody needs to review
those, review why they're submitted late and then make a good cause
determination.
And I will supplement this, and I apologize it's not in writing, but
typically if I receive for example a request to accept a late filed petition
for good cause because I was in the hospital, okay, a simple statement
in that case most of the time is difficult to just go on, so I request
additional information. You know, a copy of doctor bills. Or I was out
of town, okay, show me a flight itinerary. Typically just a statement
isn't enough, I think that it would be important to be more thorough.
So typically what I do in the other counties is I say okay, I
understand you say you were out of town, you were out of the country
for the last month and so now we're in October something, the deadline
was September, now we're in October. Provide a flight itinerary
showing me that you were out of the country and I can grant your good
cause.
So what I think would be appropriate, it would be my
recommendation will be appropriate is not just to designate a good
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August 7, 2017
cause designee but allow me as the designee to request a little more
information just so that I'm thorough. So that if I am granting late file
petitions there's proof of why. And then I've done a good thorough
job. I won't be overburdensome to anybody, but at least be able to ask
for more specific information, if necessary.
MR. COHEN: Perfect.
MS. COSBY: So I would need a motion for 11 .C. 1 .
MR. SKINNER: Ma'am?
MS. COSBY: Yes.
MR. SKINNER: Good cause sometimes by tax reps. They'll file
on everything that they can and they overload their schedule. And if
someone came in and said well, I have good cause here, I just got
overloaded on my schedule and I'm scheduled to go to Sarasota
County that day, what would you do in a case like that?
MS. COSBY: Are you talking about rescheduling petitions?
Because that sounds like a reschedule rather --
MR. SKINNER: That's an example. Sometimes they schedule
and they know they're overloaded and they aren't going to make it to
our county or some other county. Would you --
MS. COSBY: If I may, Sir Property Appraiser, that is actually
addressed in 11 .C.2 as far as what you're talking about. So if I can
table your question until we get to that issue, I'll be happy to answer
your question, and I do have an answer for that. I'll think you'll be
happy with what I have to say.
MR. SKINNER: Just seems like sometimes it's frivolous.
MS. COSBY: I understand, and I have an answer for your
question. If we can get through the late files then we'll move on to that
item and then we will definitely -- I'll address your question.
So if I may return back to requesting a motion for the late filed
petition for good cause and allowing that designee, if it is me, to seek
more specific information when necessary, I'm looking for a motion on
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August 7, 2017
that issue.
CHAIRMAN SOLIS: So moved.
COMMISSIONER SAUNDERS: And I'll add to that motion that
you can ask for additional information --
MS. COSBY: Yes, sir.
COMMISSIONER SAUNDERS: -- as well as making the
determination.
MS. COSBY: Okay. Thank you. So I have a motion from Mr.
Solis, clarification from Mr. Saunders.
COMMISSIONER SAUNDERS: I'll second that.
MS. COSBY: And a second from Mr. Saunders.
Is there any other discussion?
(No response.)
MS. COSBY: Those signify by saying aye (sic).
CHAIRMAN SOLIS: Aye.
MR. CARTER: Aye.
COMMISSIONER SAUNDERS: Aye.
MR. COHEN: Aye.
MS. EARNEY: Aye.
MS. COSBY: Those opposed?
(No response.)
MS. COSBY: Motion carries.
Okay, moving on to the issue that the Property Appraiser brought
up, we have Item 11.C.2, recommendation to designate VAB clerk to
determine good cause for hearing reschedules, with legal counsel
providing guidance.
And I think that's most appropriate. You know, the clerk runs the
day-to-day administrative functions of the Value Adjustment Board.
So for the most part the clerk will handle that portion of the VAB
process with board's approval.
However, in answering the Property Appraiser's question with
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August 7, 2017
regards to rescheduling hearings where they're overloaded in one
county and then they let Collier County know they need to reschedule,
that still needs to be good cause. I mean, when you ask -- there's no
more one-time right to reschedule. There has to be for good cause.
And if they do have hearings in another county that is good cause to
reschedule a hearing.
But before granting that I will call the county and I -- you know,
we will require, show me your hearing notices, and I will then --
because I'm the good cause designee for that situation total in Lee
County. But I request -- we demand copies of the hearing notices
showing that they have that conflict. And further, I will call the county
to make sure that those hearings haven't also been rescheduled.
Because there have been one or two times that I've caught a
petitioner rep. doing that, having found out that the hearing that they're
claiming is their conflict has also been rescheduled. Well, in that case
then we deny that request.
But I do take the extra step to make sure that what they're
claiming is true.
Does that answer your question?
MR. SKINNER: Yes.
MS. COSBY: Okay.
MR. SKINNER: It seems to me sometimes it's abused.
MS. COSBY: I don't disagree with you. But there's no more way
to abuse it. Because if they request that first time to reschedule and it
is good cause because they have hearings in other county, that's it.
They have no more reschedule requests. Either they show up at the
next rescheduled hearing or that's a no-show or they ask to have their
information reviewed in their absence.
But the whole process of rescheduling hearings has been much --
has been narrowed. And now it's good cause.
And not only that but it only used to be that the petitioner could
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August 7, 2017
request a good cause reschedule and the Property Appraiser was left
with no right to reschedule. At other counties I've always treated the
parties fairly. I felt like the intent of the rule was that the parties are
supposed to be on an equal playing field. So if ever a Property
Appraiser did have a good cause issue, I always reviewed that and
granted that if there was good cause because it seemed like that was
the intent of the rule. Well, it's actually in there now. The parties are
equal, they have an equal opportunity to schedule for good cause, but it
has to be good cause and it's only one time.
But the Value Adjustment Board administration here feels
comfortable reviewing and rescheduling for good cause without me
weighing in unless necessary, so I'm going to support their request and
I would submit to the board to follow that request. But I would need a
motion to allow the VAB clerk to determine good cause hearing
reschedules, but allow them to defer to me or refer to me if they need
further information or assistance.
MR. CARTER: I'll motion it.
MS. COSBY: I have a motion --
CHAIRMAN SOLIS: Second.
MS. COSBY: -- from Mr. Carter, second from Mr. Solis.
Is there any other discussion on this issue?
(No response.)
MS. COSBY: All in favor, signify by saying aye.
CHAIRMAN SOLIS: Aye.
MR. CARTER: Aye.
COMMISSIONER SAUNDERS: Aye.
MR. COHEN: Aye.
MS. EARNEY: Aye.
MS. COSBY: Those opposed?
(No response.)
MS. COSBY: Motion carries.
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August 7, 2017
Okay, moving forward to agenda item 11.D, we have a resolution
in front of us with regards to approving the filing fee for the year, the
maximum the statute allows, $15 per petition. There are situations
where there are contiguous parcels that it would be $15 for the first
petition and $5.00 for each additional. That's -- I think that actually has
a -- there's a tangible component to that, but the Property Appraiser has
to certify that they actually are contiguous and identical or similar,
otherwise they don't get that $5.00 reduced fee per petition after the
first one.
But in this case that is all stated within this resolution attached to
item 11 .D. And --
CHAIRMAN SOLIS: I'll move to approve the resolution.
MS. COSBY: Yes, sir. I would need a --
MR. CARTER: I'll second.
MS. COSBY: -- motion.
Second from Mr. Carter.
Any discussion?
(No response.)
MS. COSBY: Those signify by saying aye.
CHAIRMAN SOLIS: Aye.
MR. CARTER: Aye.
COMMISSIONER SAUNDERS: Aye.
MR. COHEN: Aye.
MS. EARNEY: Aye.
MS. COSBY: Those opposed?
(No response.)
MS. COSBY: Motion carries.
Moving forward to item 11.E, these are the Department of
Revenue DR-488p forms. It's a preliminary certification of the roll
prior to Value Adjustment Board hearing hearings.
And additionally from that I attach a checklist to that that I devise
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August 7, 2017
in my office just to show that we've done everything we need to do
prior to getting to this meeting and then I followed all of the rules and
that the board is in compliance at this meeting and so moving forward
we can operate in compliance.
And at this point we've done -- the administration and I have done
everything to get us here today except that all appointed special
magistrates have not received the Department of Revenue training yet,
but we will ensure that they do prior to hearing hearings here.
And notices are supposed to be provided to each chief executive
officer of each municipality when there's a hearing or a petition filed in
their municipality. We haven't done that yet either, simply because
there aren't any hearings set yet. Otherwise everything that needed to
be done prior to getting here is done and I am assuring that we are
operating and running this meeting in accordance with the rules.
But I need a motion to allow the Chair to sign these two DR-488p
forms.
MR. CARTER: I'll motion that.
MS. COSBY: I have a motion from Mr. Carter.
COMMISSIONER SAUNDERS: Second.
MS. COSBY: A second from Mr. Saunders.
Any discussion?
MR. COHEN: Are you okay with that, to, you know, review,
sign each one that comes through?
CHAIRMAN SOLIS: Comes with the job.
MS. COSBY: There's just two. There's two forms, one for real
property and one for tangible.
CHAIRMAN SOLIS: And there's always the Vice Chair, right?
COMMISSIONER SAUNDERS: That's right. I'll be happy to
sign.
MS. COSBY: Do we have any discussion?
(No response.)
Page 23
August 7, 2017
MS. COSBY: Those in favor, signify by saying aye.
CHAIRMAN SOLIS: Aye.
MR. CARTER: Aye.
COMMISSIONER SAUNDERS: Aye.
MR. COHEN: Aye.
MS. EARNEY: Aye.
MS. COSBY: Those opposed?
(No response.)
MS. COSBY: Motion carries.
Moving on to 11.F, there is no -- there is no resolution here. I just
want to make sure I state on the record that the following forms or
laws or reference materials are present in this room today and available
to the Value Adjustment Board, special magistrates and the public.
And that is the Florida government and Sunshine manual, we actually
have the 2017 version here. We have Florida Administrative Code
rule 12D-9 and 12D-10. We also have Florida Administrative Code
12D-51 .001, 51 .002, 51 .003. We have the Department of Revenue
Uniform Policies and Procedures Manual and other legal resources and
reference materials required by the statutes. We do have the
information for taxpayers regarding the Florida property tax system
and the Value Adjustment Board process, and the property brochure.
And then we also have present here today Florida Statutes 119, 286,
192, 193, 194, 195, 196 and I have 197 in my computer in we need to
refer to it.
Moving on to Value Adjustment Board agenda item 11.G. We
have an expense report provided by administration.
Do we need a motion for that? Okay, this is provided for
informational purposes. If the board has any questions, please advise.
Otherwise this is simply an informational item.
MR. COHEN: Is anybody looking at this that's being submitted
other than the submittee, the person submitting this expense report, the
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August 7, 2017
time report?
MS. COSBY: Is anybody --
MR. COHEN: Reviewing it, approving it, that sort of thing.
CHAIRMAN SOLIS: The clerk would be --
MS. MORGAN: The finance department.
MS. COSBY: Okay, finance department is. That's a fine
question, thank you.
Does the board have any other questions?
(No response.)
MS. COSBY: Okay, I will then move on to agenda item 12. We
have VAB dates of importance. And one of those will need a motion
and an approval from the Value Adjustment Board. But we have
TRIM notices to be mailed Thursday, August 17th.
I would ask for a confirmation from the Property Appraiser. Are
you still looking for that date?
MR. SKINNER: Yes.
MS. COSBY: Okay, thank you, sirs.
Deadline to file petition is then based on that August 17th date
would be Monday, September 1 lth, 2017 at 5:00 p.m., that's 25 days
after the mailing date of the TRIM notice.
We do have a proposed next regular Value Adjustment Board
meeting for Monday, October 2nd, pending board approval, and that's
just a follow-up after we receive all of the petitions after the filing date,
just to review anything else, any other questions the board may have or
anything else we need to address with the board before we get going.
Magistrate hearings will start October, I think tentative date is
October 12th, and then they'll run through January, 2018 or more dates
will be needed to file if we have a lot of filings.
And we do have a proposed final Value Adjustment Board
meeting date for the 2017 -- Monday, March 5th. Again, that's
tentative, just depending on how many petitions we receive and --
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August 7, 2017
COMMISSIONER SAUNDERS: Shouldn't we have our
chairman sit in on all of those hearings?
MR. CARTER: I second that.
CHAIRMAN SOLIS: Only if the Vice Chair is there as well.
MS. COSBY: I would just advise, that's the beauty of the special
magistrate is that they have the expertise and the experience to hear
those petitions and rule on them and make recommendations to all of
you so that you all can handle the more pressing matters that you need
to handle until the time comes to review those.
At this time, though, I will ask the board to consider the October
2nd date. If you do not believe that it's necessary, we don't have to set
it. But if the board believes that the October 2nd date will be
necessary to have a follow-up meeting, please check your calendars
and let me know if that works and let's go ahead and get that in the
books.
COMMISSIONER SAUNDERS: Are we required to have the
next meeting the second meeting?
MS. COSBY: No.
COMMISSIONER SAUNDERS: So that would be just in case
there's some issues that you want to bring to us.
MS. COSBY: Yes, sir, I believe so.
COMMISSIONER SAUNDERS: Do those things generally
happen? Is that --
MS. COSBY: In my experience I've had it all ways. I've had
where we've had an initial meeting --
COMMISSIONER SAUNDERS: Yeah, if we're going to
potentially need a second meeting, we probably ought to set the date
now --
CHAIRMAN SOLIS: We can always cancel.
COMMISSIONER SAUNDERS: -- before we get busy.
MS. COSBY: We can always cancel if it is not necessary.
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August 7, 2017
COMMISSIONER SAUNDERS: And I've checked my calendar,
I'm find with that date.
MR. CARTER: October the 2nd?
MS. COSBY: Yes, sir.
MR. CARTER: Yeah, the only thing that that would have a
conflict with is that with the school board we're working on doing
school board trainings and they will be Monday mornings, but
sporadic throughout the next six or seven months. I don't think
anything falls on October the 2nd. So that would be the only conflict
for me. So I think we can go ahead and move forward on that.
MS. COSBY: Okay. I would ask for a motion then, just so that
we get that approved.
MR. COHEN: All right, so the motion is to set a date, October
2nd --
MS. COSBY: For our next meeting.
MR. COHEN: -- for a tentative meeting?
MS. COSBY: For a tentative meeting. A tentative follow-up
meeting.
MR. COHEN: With an option of canceling if we feel it's not
necessary.
MS. COSBY: Yes, sir. And we would probably leave that in the
hands of admin. and myself.
MR. COHEN: I'm fine with that.
MS. EARNEY: Second.
CHAIRMAN SOLIS: I'll second.
MS. COSBY: I have a motion by Mr. Cohen, a second by Ms.
Eamey.
Any other discussion?
(No response.)
MS. COSBY: All those in favor, signify by saying aye.
COMMISSIONER SOLIS: Aye.
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August 7, 2017
MR. CARTER: Aye.
COMMISSIONER SAUNDERS: Aye.
MR. COHEN: Aye.
MS. EARNEY: Aye.
MS. COSBY: Those opposed?
(No response.)
MS. COSBY: Motion carries.
We'll move on to public comments. Do we have anybody here
today that would like to speak during the public comment section?
(No response.)
MS. COSBY: With nobody asking to speak, I think we can close
that portion of the meeting.
If I may, just give me a minute, I want to make sure that I have
stated everything on record and verbatim with regards to what we need
to do to comply with the statutes this far.
MS. EARNEY: Holly?
MS. COSBY: Yes, ma'am?
MS. EARNEY: Do we have to do item 12.E? Because you just
mentioned the date of October 2nd. Do we have to mention the date of
March 5th?
MS. COSBY: We don't need to set that at this time. That's more
-- that's so far out. But also if the volume of petitions is lighter or
heavier during this VAB session, that date will change. So I don't
think we need to -- the October 2nd is closer in the horizon than the
March date. So that's just a tentative. Maybe just mark it in your
calendars or just keep it in your mind. But VAB admin. and I will
reach out to you when we're closer to that to come up with a --
COMMISSIONER SAUNDERS: That particular meeting,
though, that is one that we will have because it closes out everything?
MS. COSBY: Absolutely. That's the final meeting, yes, sir.
COMMISSIONER SAUNDERS: Could I suggest then that we
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August 7, 2017
check our calendars? Because again, just -- why don't we set that date,
use that as a target. Because again, things will start getting scheduled.
Unless you're fairly confident that that date's going to change.
MS. COSBY: I am not confident at all that that date's going to
change. It could stay the same. But we can also adjourn early. The
session could end early if there are a lighter volume of petitions this
year. It also could go further.
The hope is always to finish before March 31st so that the Tax
Collector can go ahead and get their tax bills out and everything can be
closed down. So I'm going to defer to admin. for a second.
Would you be okay with setting that March 5th date?
MS. MORGAN: (Nods head affirmatively.)
MS. COSBY: Okay, let's do that then. That's fine. It's never been
my experience that a board has set the final meeting at the
organizational meeting, but every county is different. And so we're
going to have to operate with your flavor.
MR. CARTER: I agree, if we can set it and get it on the calendar,
at least we know where we're going.
MS. COSBY: Yeah, and that will leave some information on all
of the recommendations that will be important to the petitioners and
the Property Appraiser as well, because that's information that goes on
the bottom of the recommendation. But if the petitioner would like to
contest anything or speak to the board with regards to the
recommendation, March 5th is the date.
COMMISSIONER SAUNDERS: I was just thinking that -- I
don't know if anybody has the answer to this, the legislative session
starts on January 6th, I believe, and runs for 60 calendar days. I'm not
sure if that runs into -- that may end that week beforehand. But I may
have a problem.
MR. COHEN: What, March 5th?
COMMISSIONER SAUNDERS: Yeah. I don't know what the
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August 7, 2017
session --
MR. COHEN: Do you want to hold off?
COMMISSIONER SAUNDERS: We can check real quickly.
MS. COSBY: We can leave it tentative.
MR. COHEN: Yeah, I think we just --
MS. COSBY: As we do with the October 2nd date. And then
allow for that to be changed according to -- for Value Adjustment
Board attendants and ability to attend.
MR. COHEN: So why don't we just leave it tentative. I mean,
for me personally as a business member, I'm here. It's tax season. I'm
just filing tax returns. So it all depends on you guys.
COMMISSIONER SAUNDERS: I may have an answer here in
just two seconds. Give me a second.
Sorry about that, I didn't even think about that until -- well, I have
a start date. Then I just have to add 60 days. The start date is January
9th so I think that week is probably --
MS. COSBY: That will be the culmination of that.
COMMISSIONER SAUNDERS: That would be problematic for
me. Any time after that will be fine.
MS. COSBY: So we would be looking at Monday, March 12th?
I don't have any issues on that date.
MS. COSBY: Is the room available?
MS. MORGAN: That's the day before your board meeting.
CHAIRMAN SOLIS: That would be tough.
MS. COSBY: So the board meeting is March 13th? At 9:00 a.m.
as well, I'm assuming?
MS. MORGAN: (Nods head affirmatively.)
MS. COSBY: So that would require our fine commissioners to
come to this room twice in a row, Monday and Tuesday of that week.
If that's okay with our commissioners, we can set the tentative date for
Monday, March 12th, as well as we need to check availability for other
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August 7, 2017
board members.
Ms. Earney, do you have any conflicts on March 12th?
MS. EARNEY: No, that's fine.
MS. COSBY: Mr. Carter, March 12th looking okay?
MR. CARTER: I'm looking right now, trying to see.
MS. COSBY: Mr. Solis, are you --
CHAIRMAN SOLIS: No, I'm fine.
MS. COSBY: Mr. Saunders, you're okay with coming twice?
COMMISSIONER SAUNDERS: Yes.
MS. COSBY: Mr. Cohen?
MR. COHEN: Okay. Let me just take a look at --
MS. COSBY: It's starting to get heavy in tax season.
MR. COHEN: I have a March 14th corporate deadline and I --
it's not fun.
MS. COSBY: Right. I will say this, the final meeting is probably
going to be the meeting where you will have public comment and
people coming to speak to the board, because that's when the
recommendations will be adopted. So it could be a long meeting or it
could be a short meeting.
MR. COHEN: That's why I thought March 2nd would be an ideal
time, you know. Especially after the end of the month when there's a
lot of real estate closings going on and then March 2nd is very light,
it's a very light day. But again, it could be different on their level.
MR. CARTER: I think it's okay with me at the moment.
MS. COSBY: So we're going to get March 12th in there.
And Mr. Cohen, I will advise, and I'll advise the entire board, and
we would love to have you here, and I'd like to have you here every
meeting, but quorum per the statute is one commissioner, one school
board member and one citizen member.
MR. COHEN: Thank you.
MS. COSBY: So -- and that school board member meaning Mr.
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August 7, 2017
Carter. So Mr. Carter, you have no wiggle room, I'm sorry. But
between the commissioners, while I'd love to see both of you and we
would love to have you here, if one of you can't make it for any reason
or Mr. Cohen you simply just can't make it, or Ms. Earney, you simply
just can't make it, if the other one is here we'll be okay, just keep in
mind.
And Mr. Carter, I think you may have an alternate with your
school board as well.
MR. CARTER: I do have an alternate. But the thing, if it's an
issue with the school board training, then we would all probably be
there.
MS. COSBY: Right.
MR. CARTER: But -- I'm trying to pull it up. I can't get in on
my phone for some reason. But I don't think it's any issue, I think I've
already put it in my calendar, so --
MS. COSBY: So we'll go with March 12th.
If I can get a motion, just so we can get this concrete.
MR. CARTER: I'll motion that.
MS. COSBY: Mr. Carter's motion for the final meeting set
tentative Monday, March 12th, at 9:00 a.m., 2018.
Do we have a second?
COMMISSIONER SAUNDERS: Second.
MS. COSBY: And Mr. Saunders second.
Do we have any more discussion?
(No response.)
MS. COSBY: Those in favor, signify by saying aye.
COMMISSIONER SOLIS: Aye.
MR. CARTER: Aye.
COMMISSIONER SAUNDERS: Aye.
MR. COHEN: Aye.
MS. EARNEY: Aye.
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August 7, 2017
MS. COSBY: Those opposed?
(No response.)
MS. COSBY: Motion carries.
There are three items on my checklist that I want to make sure we
get in the verbatim before we adjourn.
The first item is that the Value Adjustment Board is willing to
consider any written complaint filed with respect to a special
magistrate by any party citizen.
And what that is, is if there is a complaint filed by anyone, any
member of the public with regards to the actions of the special
magistrate, especially with compliance to the rules and the laws that
govern an Value Adjustment Board, 12D-9.009 of the Florida
Administrative Code dictates by stating that I as the attorney am
supposed to review that complaint and then respond to that complaint
and also provide a copy of that to the Department of Revenue.
I'm definitely able to do that, will certainly do that, just want to
advise the board of that process.
Secondly, I need to state on the record that the Value Adjustment
Board made all local administrative procedures and forms to the board,
special magistrates available to the public, and that they are ministerial
in nature and not inconsistent with governing statutes, case law,
Attorney General opinions or rules of the department.
And with that -- okay, the Florida Department of Revenue forms
that are made available to the public are here as well today in the room
and are on the clerk's website, if necessary.
And with that, I have no other issues or items that I believe need
to be addressed on the verbatim in order to stay compliant with the
law. So we can --
UNIDENTIFIED COUNTY EMPLOYEE: Excuse me, there's a
conflict on March 12th with the board with this room. Conservation
Collier.
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August 7, 2017
MS. COSBY: Okay. So we will --
UNIDENTIFIED COUNTY EMPLOYEE: The following
Monday is available.
MS. COSBY: Following Monday, which would be March 19th.
Okay, I have that available. We are starting to leak into spring break,
just to -- I don't know that that matters to anybody. I don't know when
spring break is this year.
CHAIRMAN SOLIS: We're not creating any issues with the
Property Appraiser's schedule for --
MR. SKINNER: No, we'll be here whatever date.
CHAIRMAN SOLIS: I mean, if we keep pushing it out then the
amount of time you need to get the notices out --
MR. SKINNER: You know, 100 years ago we were in and out in
three days of all of this. But I understand things change, but no, we
don't have an issue with that. Everything is fine.
MR. COHEN: Good question.
MS. COSBY: Additionally, I can advise the board with regard to
just time frames, if we go past March then any tax bills that are not
paid have to be paid before those petitions -- or at least a partial
payment, whatever is required by that particular situation will have to
be paid or that recommendation is not a final decision, that actually
will become denied.
So that's the push to finish before March 31st, it just keeps
everything pretty clean. But unfortunately at this time we just can't --
we don't know when that will be until we see what our volume is. And
we can certainly readdress this issue on October 2nd. Since we do
have that date in the books, we will know the volume at that time, and
we should know a better date.
So if we want to go ahead and table the discussion of the final
meeting until October 2nd, if administration is comfortable with that,
why don't we do that. I would recommend that then at this time.
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August 7, 2017
Maybe that we can finish this up in February.
MR. COHEN: I agree.
Can I make a motion?
MS. COSBY: Yes, please.
MR. COHEN: Let me make a motion to table the final meeting
date until the next October 2nd meeting.
MS. COSBY: Do we have a second?
COMMISSIONER SAUNDERS: Second.
MS. COSBY: We have a motion by Mr. Cohen, second by Mr.
Saunders.
Do we have any other discussion on this issue?
(No response.)
MS. COSBY: All those in favor, signify by saying aye.
COMMISSIONER SOLIS: Aye.
MR. CARTER: Aye.
COMMISSIONER SAUNDERS: Aye.
MR. COHEN: Aye.
MS. EARNEY: Aye.
MS. COSBY: Those opposed'?
(No response.)
MS. COSBY: Motion carries.
Okay, moving on to item 14 -- and thank you for that.
Moving on to item 14, we are not adjourning sine die because
sine die, I looked it up, because I wanted to make sure I wasn't
incorrect on this. It says without assigning a day for further meeting or
hearing. So at this time we are not doing that because we have
assigned a date of October 2nd. So at this time we'll be adjourning
with the intentions of reconvening October 2nd.
I don't know that we need a motion to adjourn but I'll do it, just so
we get that official.
May I have a motion to adjourn?
Page 35
August 7, 2017
CHAIRMAN SOLIS: I was going to raise one thing.
MS. COSBY: Thank you. Mr. Solis?
CHAIRMAN SOLIS: Since this will be my first round of
meetings on this board, if there's any way to receive whatever we're
going to get electronically, I would rather receive it that way.
MS. COSBY: Rather than this volume?
CHAIRMAN SOLIS: Book, right.
MS. COSBY: I'm certain that Ms. Morgan sent a link. Did you
get that?
CHAIRMAN SOLIS: No, no, I'm just saying in the future you
don't have to make me a book.
MS. COSBY: Okay. Is that sentiment followed by all the board
members? Because I'm happy to just bring a book myself and then
have one and if anybody needs to refer to it maybe we do that?
CHAIRMAN SOLIS: Because we can pull it up on the --
MS. COSBY: Okay, you can pull it up right there, sure.
COMMISSIONER SAUNDERS: Yeah, I agree.
MR. COHEN: I agree.
MS. COSBY: I appreciate that, and I bet that administration
appreciates that as well.
Okay, so in the future we will not have a paper copy of the entire
agenda. You'll be able to the pull it up on line. And then we'll have
one here, because there should be something paper in case somebody
from the audience needs to see anything and we can't pull it up.
MS. EARNEY: The agenda itself will be provided?
MS. COSBY: You'll have the agenda itself.
CHAIRMAN SOLIS: And if we need somebody from the IT
Department to make sure we can all hook up here and figure that out,
we can get it.
MS. COSBY: And I think I have that ability up here somehow to
bring it up up there. So we'll iron that out for the next meeting as well.
Page 36
August 7, 2017
Okay, is there any other discussion?
(No response.)
MS. COSBY: I thank you all today for coming. If I could have a
motion to adjourn?
CHAIRMAN SOLIS: So moved.
MS. COSBY: Mr. Solis has a motion to adjourn.
MR. CARTER: Second.
MS. COSBY: Second by Mr. Carter.
Those in favor, signify by saying aye.
COMMISSIONER SOLIS: Aye.
MR. CARTER: Aye.
COMMISSIONER SAUNDERS: Aye.
MR. COHEN: Aye.
MS. EARNEY: Aye.
MS. COSBY: Those opposed?
(No response.)
MS. COSBY: Motion carries. We are done. Thank you. At 9:57
a.m.
***:**
Page 37
August 7, 2017
There being no further business for the good of the County, the
meeting was adjourned at 9:57 a.m.
VALUE A II JUSTME T BOARD
A le
CH Ir..' -
#yK9piYY tM<
444#4;
ATTFST: ,•�
DWIGHT E. BROCK, CLERK
/ j .
Attest as to Chairman's
signature only.
These minutes approved by the board on /04- /7 as
presented ✓ or as corrected
Transcript prepared on behalf of U.S. Legal Support, Inc., by Cherie'
R. Nottingham.
Page 38