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VAB Minutes 08/07/2017 R August 7, 2017 TRANSCRIPT OF THE MEETING OF THE VALUE ADJUSTMENT BOARD Naples, Florida, August 7, 2017 LET IT BE REMEMBERED, that the Value Adjustment Board, in and for the County of Collier, met on this date at 9:00 a.m., in REGULAR SESSION in Building "F" of the Government Complex, 1 East Naples, Florida, with the following members present: CHAIRMAN: Andrew Solis, BCC Member Burt Saunders, BCC Member Erick Carter, School Board Member Rebecca Earney, Homestead Citizen Member Nace Cohen, Business Citizen Member ALSO PRESENT: Holly E. Cosby, Esq., Counsel to the Board Abe Skinner, Collier County Property Appraiser Jeep Quinby, Property Appraiser's Office Page 1 VALUE ADJUSTMENT BOARD ORGANIZATIONAL MEETING AGENDA August 7, 2017 9:00 a.m. 1. Roll Call and Pledge of Allegiance (led by VAB Legal Counsel) 2. Quorum Established as required by Florida Statute Chapter 194.015 3. Introductions presented by VAB Legal Counsel A. Introduction of VAB Board Members • Board of County Commissioner Andrew Solis (District 2) • Board of County Commissioner Burt Saunders (District 3) • School Board Member Erick Carter (District 4) • (Homestead) Citizen Member Rebecca Earney • (Business) Citizen Member Nace Cohen (Shawn Kahn, MD to serve as the Homestead Citizen Member Alternate) B. Introduction of the Clerk to the Board • Clerk to the Board - Dwight Brock • Clerk's Designee—Trish Morgan 4. Appointment of VAB Chairperson (must be a BCC representative) 5. Agenda A. Recommendation to approve today's agenda 6. Recommendation to reaffirm by Resolution the appointment of the following: VAB Legal Counsel for VAB Tax Year 2017: • Holly E. Cosby, Esq. —The Law Office of Holly E. Cosby, P.A. 7. Recommendation to appoint VAB Special Magistrates by Resolution in response to RFP #17-7048 (Attorney) and RFP #17-7047 (Appraiser) and to have Procurement Services negotiate contracts with those selected. Page 1 August 7,2017 Special Magistrate Applicants: • Ellen T. Chadwell, PL — Attorney • Asset Appraisal Solutions (non-responsive) • Lorraine Dube— State Certified Appraiser • RKL Appraisal & Consulting, PLC • South FL Valuation Services (Mark Pelletier, CMEA, CSBA, SRA, RM) • T. A. Tippett, MAI • Scott Watson, MAI 8. Request to seek Alternative Special Magistrate(s) for 2017 tax year (if needed, based on number of petitions or any potential conflict) 9. Approval/Acceptance of Minutes into the VAB Record A. March 6, 2017 VAB Regular Meeting B. April 3, 2017 VAB Special Meeting 10. Department of Revenue 2017 VAB Training: for Magistrates, VAB Members, Legal Counsel and interested parties (Available: http://floridarevenue.com/dor/propertylvab/training.html) 11. VAB Attorney Report/General Business/VAB Reference Materials A. General overview of Value Adjustment Board's role in Florida's property tax system, including a process for complaints, and the newly adopted legislative changes that affect the VAB process. B. Proposed Resolution Relating to the Adoption of Internal Operating Procedures to Supplement Chapter 12D-9, Florida Administrative Code C. Good Cause Determinations 1) Recommendation to designate Legal Counsel to Determine "Good Cause" for Late Filed Petitions for 2017 tax year Page 2 August 7,2017 _ __ 2) Recommendation to designate VAB Clerk to Determine "Good Cause" for Hearing Reschedules, with Legal Counsel Providing Guidance, for 2017 tax year D. Proposed Resolution for VAB Petition (Appeal) Filing Fee (F.S. 194.013) E. Department of Revenue Forms DR-488p: Real Property and Tangible F. VAB Reference Materials • Florida's Government in the Sunshine • Rule Chapter 12D-9, F.A.C. • DOR's VAB Forms • Rule Chapter 12D-10.003, F.A.C. • Rule Chapter 12D-51.001, F.A.C. • Rule Chapter 12D-51.002, F.A.C. • Rule Chapter 12D-51.003, F.A.C. • Uniform Policies and Procedures Manual and Other Legal Resources and Reference Materials • Information for Taxpayers regarding Florida's Property Tax System and the Value Adjustment Board Process and a Property Brochure • Florida Statutes: Chapter 119, 286, 192, 193, 194, 195, and 196 G. VAB 2016 Expense Report of 615 petitions filed as compared to: 0635 petitions (VAB 2015) 0392 petitions (VAB 2014) 0616 petitions (VAB 2013) 0770 petitions (VAB 2012) 0892 petitions (VAB 2011) 1528 petitions (VAB 2010) 1775 petitions (VAB 2009) Page 3 August 7,2017 12. VAB Dates of Importance A. TRIM Notice to be mailed: Thursday, August 17, 2017 (per PAO staff) B. Deadline to file petitions with the Clerk's Office: Monday, September 11, 2017 at 5 p.m. [25 days after the mailing of the TRIM per F.S. 194.011(2) (d)] C. (Proposed) Next Regular VAB Meeting (room reserved): Monday, October 02, 2017 at 9:00 a.m. D. Magistrate Hearings: October 2017 through January 2018 (More dates, if needed, based on filings*) E. (Proposed) Final VAB Meeting for Tax Year 2017 (room reserved): Monday, March 5, 2018 at 9:00 a.m. (Tentative) 13. Public Comment 14. Adjournment Sine Die (Proposed October 2, 2017 at 9:00 a.m.) Page 4 August 7,2017 August 7, 2017 MS. COSBY: Good morning. We are here today, August 7th -- Monday, August 7th, 2017 for the Collier County Value Adjustment Board organizational meeting for 2017. We will start with Pledge of Allegiance, if everybody will stand, please. (Pledge of Allegiance was recited in unison.) MS. COSBY: I will announce to the board, we have a hot mic. We will start with the -- number one on the agenda after the Pledge of Allegiance, we've got roll call. I will start. Holly Cosby, Value Adjustment Board Counsel, present here today. If we'll go to Mr. Saunders. Yes, sir. COMMISSIONER SAUNDERS: Burt Saunders, member of the Collier County Commission. MR. CARTER: Erick Carter, School Board Member, District 4. MR. COHEN: Nace Cohen, I'm a business member from the community on the Value Adjustment Board. CHAIRMAN SOLIS: Andy Solis, Collier County Commission, District 2. MS. EARNEY: Rebecca Earney, citizen member. MR. SKINNER: Abe Skinner, Collier County Property Appraiser. MR. QUINBY: Jeep Quinby, Collier County Property Appraiser. MS. COSBY: Thank you. And we do have a court reporter present. We will move on to agenda item number two. Quorum is established. Pursuant to Florida Statute Section 194.015 we do have a quorum here today. And I will also advise just for the record that I have reviewed the affidavit of publication for the notice of this meeting today, I find it sufficient to proceed. Page 2 August 7, 2017 And we move on to agenda item number three. We actually already did introductions when we did our roll call. But today we do have Mr. Saunders and Mr. Solis, who are our commissioners; we do have Mr. Carter, who is our school board member; and then we have our two Value Adjustment Board citizen members, Mr. Cohen and Mrs. Earney. Thank you for all coming here today, we appreciate your service. Additionally, we do have a clerk to the board. I don't believe that Mr. Brock is here, but I do believe Ms. Trish Morgan is here today with us. You do serve for the record as well. Move on to Item 4, we need to appoint a chairperson. I will advise that the chair must be a Board of County Commissioners representative. So it will either be Mr. Solis or Mr. Saunders. Do I hear a motion? (Indicating "Rocks, Paper, Scissors") MS. COSBY: That's a fine way to settle this, sir. CHAIRMAN SOLIS: Okay, one, two, three, go. COMMISSIONER SAUNDERS: We can't make that kind of decision. CHAIRMAN SOLIS: Flip a coin. MS. COSBY: I would need a motion, please. COMMISSIONER SAUNDERS: I'll move that Andy be the Chair. MS. COSBY: Okay, we have a motion by Mr. Saunders that -- MR. CARTER: I'll second the motion. COMMISSIONER SAUNDERS: I was going to make the similar motion but to have Mr. -- MS. COSBY: We have a motion and a second for Mr. Solis to serve as Chair. Do we have any discussion, objection? (No response.) Page 3 August 7, 2017 MS. COSBY: All in favor, say aye. COMMISSIONER SAUNDERS: Aye. MR. CARTER: Aye. MR. COHEN: Aye. MS. EARNEY: Aye. CHAIRMAN SOLIS: Aye. MS. COSBY: Those opposed, say nay. (No response.) MS. COSBY: Motion carries. Welcome, Mr. Solis, sir Chair. CHAIRMAN SOLIS: I've got to be quicker. MS. COSBY: Additionally the Chair typically -- sometimes in my other counties a Chair will appoint an assistant Chair, but I think here, if I'm not mistaken, basically if the Chair is not available, then the other commissioner serving will serve as Vice Chair, so I think we can move from there. Moving forward, we have item number five, which is the recommendation to approve today's agenda. I do need a motion for that. MR. CARTER: I motion to approve the agenda. MS. COSBY: Thank you. And do I hear a second? COMMISSIONER SAUNDERS: Second. MS. COSBY: Okay, we have a motion from Mr. Carter, second from Mr. Saunders. All in favor? CHAIRMAN SOLIS: Aye. MR. CARTER: Aye. COMMISSIONER SAUNDERS: Aye. MR. COHEN: Aye. MS. EARNEY: Aye. Page 4 August 7, 2017 MS. COSBY: And those opposed? (No response.) MS. COSBY: Motion carries. Did I miss any -- I will advise just for the record that there is contact information attached to the agenda. I wanted to make sure that everybody does have that. Okay, just want to make sure I don't miss any motions. Okay, motion number six, we need a recommendation to reaffirm by resolution the appointment of me as attorney. I will open the floor for any questions at this time from the board. COMMISSIONER SAUNDERS: Unless there are any other nominations, I'll move to appoint Holly Cosby of the Law Offices of Holly E. Cosby as our legal counsel. CHAIRMAN SOLIS: Second. MR. COHEN: And I'll second that motion. MS. COSBY: We have a motion from Mr. Saunders and a second from Mr. Cohen. Do we have any discussion? (No response.) MS. COSBY: All in favor, signify by saying aye. CHAIRMAN SOLIS: Aye. MR. CARTER: Aye. COMMISSIONER SAUNDERS: Aye. MR. COHEN: Aye. MS. EARNEY: Aye. MS. COSBY: Those opposed? (No response.) MS. COSBY: Motion carries. Thank you. Moving on to section seven. This is the most voluminous part of the agenda here today, which is with regards to recommendation to appoint special magistrates. I know that Procurement is here for any -- Page 5 August 7, 2017 if the board has any questions. But at this time I will entertain a motion to approve the following special magistrates. I believe you have Mr. -- we have Ms. Ellen Chadwell as attorney special magistrate. They have also recommended Ms. Lorraine Dube as an appraisal special magistrate. I believe Mr. Watson as an appraisal special magistrate. And then Mr. Mark Pelletier as an appraiser special magistrate. Am I missing anybody? I don't believe so. I think those are the four. CHAIRMAN SOLIS: These were the four -- because there's six, seven on the list. Are those four the only four that were recommended or -- MR. COYMAN: If I could clarify. For the record, my name's Ted Coyman, Director of Procurement Services. What you're looking at, this item seven is the award of two different solicitations. The first is 17-7047, which is the appraiser special magistrate for the board. And within that solicitation is an award of two different categories of work. So the first is for commercial and residential services. The second is for residential and tangible, all right? So the firms being awarded for the first category are -- and I believe they were correctly recited, but it's Lorraine Dube, Scott Watson, T.A. Tippett, Incorporated, RKL Appraisal and Consulting -- excuse me, I'm reading that wrong. Lorraine Dube and Scott Watson for the commercial and residential service. They were ranked one and two. For the residential tangible, we only had one submission on that and that was from the South Florida Valuation Services. MS. COSBY: Mark Pelletier. MR. COYMAN: So for -- that's Mark Pelletier, correct. So for that solicitation there are actually three awardees, two for Page 6 August 7, 2017 commercial/residential one for residential tangible. COMMISSIONER SAUNDERS: And Mr. Chairman, if I could ask a quick question. You got a recommendation in the packets. I believe all of the names listed in your recommendations are the ones that you just outlined if I -- MR. COYMAN: Yes. Yes, that's correct. COMMISSIONER SAUNDERS: So then the appropriate motion would be to approve staff recommendation as outlined in your executive summary, those four? MR. COYMAN: It would be, yes. Now, the other part of that motion is -- what's tied together in this executive summary is a second solicitation, that was #17-7048, for attorney special magistrate. And we had one applicant on that, and the recommendation is to award to Ellen T. Chadwell, PL. COMMISSIONER SAUNDERS: And that's what's contained in the resolution? MR. COYMAN: Yes. COMMISSIONER SAUNDERS: Mr. Chair, unless there's some questions or comments from the members, I'll make a motion to approve the resolution that's contained in our packet. CHAIRMAN SOLIS: Second. MS. COSBY: We have a motion and a second to approve item number seven appointing those listed special magistrates. Is there any discussion? (No response.) MS. COSBY: All in favor, signify by saying aye. CHAIRMAN SOLIS: Aye. MR. CARTER: Aye. COMMISSIONER SAUNDERS: Aye. MR. COHEN: Aye. MS. EARNEY: Aye. Page 7 August 7, 2017 MS. COSBY: Those opposed? (No response.) MS. COSBY: Motion carries. We move on to agenda item number eight which is with regards to appointing alternative special magistrates for the 2017 session in the event necessary. I will recommend, just depending on volume which at this point we do not know, I would strongly recommend to the board that the board do consider allowing appointing just some alternates just in case the number of petitions that come in exceed the ability for the current special magistrates to handle. And I do note that we have one or two that are also applicants that may be they're still in the running and possibly would agree to whatever the current agreement is. But with that said I would need a motion in order for that to occur. COMMISSIONER SAUNDERS: Are there any specific individuals that you're recommending, or did I miss that? MS. COSBY: I don't know if it's appropriate for me to recommend but I can tell you that I have had a lot of experience with Mr. Tippett, who was listed in that packet. I do not believe that he received a bid or he didn't secure a bid. But in the event that the VAB does need to seek alternative or additional special magistrates, I would strongly -- I can tell you that I have a lot of experience with him, I find him professional, knowledgeable, and I believe at this time he's able to hear any type of petition, residential, commercial or tangible. COMMISSIONER SAUNDERS: That's Mr. Tippett? MS. COSBY: Yes. COMMISSIONER SAUNDERS: Do you need any in addition to that or do you just need the one? MS. COSBY: I don't have any experience with any of the other Page 8 August 7, 2017 applicants. I don't know that there were any others that -- I think there might have been one more that also applied and may have been considered. I can speak to Mr. Tippett, though. CHAIRMAN SOLIS: Are you asking for a motion for authorization to do this in the future, or do you want us to appoint them now? MS. COSBY: No, we don't need to appoint now, we just need to be able to seek an alternative special magistrate if necessary. CHAIRMAN SOLIS: Well, I'll move that we authorize you to seek additional magistrates if needed. MR. COHEN: Yeah, I'll second that motion. MS. COSBY: So with a motion from Mr. Solis and a second from Mr. Cohen, do we have any discussion on this item? Any questions? MS. EARNEY: I do have -- MS. COSBY: Ms. Earney, you do have a question? MS. EARNEY: Item number eight, isn't that the list of magistrates that can be chosen from? MS. COSBY: You are correct on that. This is the full list -- and I apologize for that. This is the full list of magistrates I believe from 2017 or 16-17 that were able to serve. But we currently, in Collier County we do have one or two other applicants. It would be my suggestion to the board to possibly seek those applicants first since most of their procurement information's already come in. Possibly save some revenue there. And then if it doesn't go from there to be able to move forward to this list. COMMISSIONER SAUNDERS: So does this motion delegate to you the authority to pick an alternate as needed from the list? Is that what you're asking for? Or does that come back to us to make a selection if needed? MS. COSBY: I would allow the board either way. I would not Page 9 August 7, 2017 allow anything, but I would tell the board that if-- I would advise the board if you feel more comfortable with us coming back to you to discuss the different magistrates, then I would -- it should be in the board's hands what's more comfortable. COMMISSIONER SAUNDERS: How is it generally done? How's it been done in the past? Because we don't have another meeting scheduled until October. MS. COSBY: October. COMMISSIONER SAUNDERS: So I would assume that you would need a hearing examiner in advance of that. And I don't have any problem giving you the authority to do that if that's what's traditionally done and if there's no, you know, particular objections from anyone. MS. COSBY: I would say the statute actually specifically states that the board appoint the special magistrate. So I don't know that that would be appropriate for me to independently do that outside of board action. But we do have a proposed -- further in this agenda, we do have a proposed second meeting, like a follow-up meeting to this meeting, to discuss the petitions that have been received. So maybe at that time if the volume is high then we can discuss that. COMMISSIONER SAUNDERS: Why don't we just today pick alternates. CHAIRMAN SOLIS: Yeah. I amend my motion to -- did we already vote on the motion? MR. COHEN: No. MS. EARNEY: No. CHAIRMAN SOLIS: So why don't I amend my motion to appoint Mr. Tippett as the special alternate. MS. COSBY: Alternate special magistrate. CHAIRMAN SOLIS: Alternate special magistrate. MS. COSBY: Okay. I would also suggest that that appointment Page 10 August 7, 2017 include that he be retained or appointed under the current contract offered to all special magistrates. So for example, if his bid was higher than the other applicants, perhaps a contingency to him coming on is that he accept the fee per hour that the other magistrates are also being paid, just so that there's no discrepancy in fee. COMMISSIONER SAUNDERS: So he would be the alternate, he would be used as needed under the same terms and conditions as the other individuals would be. MS. COSBY: Yes, sir. COMMISSIONER SAUNDERS: And you would make the determination as to whether or not you would need Mr. Tippett for any MS. COSBY: Absolutely. And we can also report to you of that in October. COMMISSIONER SAUNDERS: I'll second that motion. MS. COSBY: So a motion from Mr. Solis and second from Mr. Saunders. Is there any other discussion? (No response.) MS. COSBY: Those in favor, signify by saying aye, please. CHAIRMAN SOLIS: Aye. MR. CARTER: Aye. COMMISSIONER SAUNDERS: Aye. MR. COHEN: Aye. MS. EARNEY: Aye. MS. COSBY: Those objecting? (No response.) MS. COSBY: Motion carries. Moving on to something I think a little simpler. We need an approval of the minutes from two prior meetings. And unfortunately I can't -- I mean, the minutes look fine, but with regards to advising the Page 11 August 7, 2017 board, I was not present for either meeting so I cannot speak to the accuracy. But, I mean, there's a court reporter here, so she seems to be taking note very accurately. But we would need an approval for 9.A and 9.B approving the minutes from March 6th, 2017, beginning with our -- I need a motion. MR. CARTER: I'll motion to approve the minutes. MS. COSBY: Motion by Mr. Carter. MR. COHEN: I'll second that motion. MS. COSBY: Second by Mr. Cohen. Do we have any discussion? (No response.) MS. COSBY: All those in favor, signify by saying aye. CHAIRMAN SOLIS: Aye. MR. CARTER: Aye. COMMISSIONER SAUNDERS: Aye. MR. COHEN: Aye. MS. EARNEY: Aye. MS. COSBY: Those opposed? (No response.) MS. COSBY: Motion carries. And then we will need a motion to approve the minutes of the April 3rd, 2017 Value Adjustment Board special meeting. MR. CARTER: I'll motion that as well. MS. COSBY: We have a motion by Mr. Carter. MR. COHEN: I'll second that as well. MS. COSBY: Second by Mr. Cohen. Do we have any discussion? (No response.) MS. COSBY: Those in favor, signify by saying aye. CHAIRMAN SOLIS: Aye. MR. CARTER: Aye. Page 12 August 7, 2017 COMMISSIONER SAUNDERS: Aye. MR. COHEN: Aye. MS. EARNEY: Aye. MS. COSBY: Those opposed? (No response.) MS. COSBY: Motion carries. Moving on to the Department of Revenue 2017 Adjustment Board training. You have an executive summary there. The objective is update any changes to the Department of Revenue training. I can just advise that there was a slight update to the Department of Revenue training, and I believe that we have one magistrate that's already completed the training, Mr. Pelletier has. So he's ready to move forward with hearing hearings. And I also have received the training, taken the exam and passed the exam. There was a little bit of a change in the training. For the most part though it was the same as the 2016-2017 training. Just a few updates on law and one on procedure. I know there was a lot of discussion about the property record card and who is the proper entity to furnish that card to petitions, and it's finally been resolved that that card should come from the Property Appraiser's Office. So that's been done. They did clarify a little bit in the rules now on good cause reschedules for hearings, which was a big triumph in the VAB arena last year. Other than that I don't know that there's any other changes. CHAIRMAN SOLIS: Just so I'm clear, this is specifically for the special magistrates. MS. COSBY: Special magistrates and the board. CHAIRMAN SOLIS: Okay, that's why I was asking. It doesn't say that in the summary. So this is something that the new board members -- MS. COSBY: For the beauty of having an attorney counsel is Page 13 August 7, 2017 that -- and having special magistrates is that the board does not need to take the training. If the attorney takes and passes the train-- takes the training and passes the exam. And so I have done that on behalf of all of you. I've saved you. I can assure you I passed the exam. It think I got a 97 point something, so I missed like one or two questions. But you do not need to take the training. But all our magistrates do need to take the training prior to hearing petitions. And we as the Value Adjustment Board admin. will ensure that that is done. Do we have any questions on that item? (No response.) MS. COSBY: Moving on to Item 11, and there are several sections in Item 11, so it's several subsections. And I am unsure that we need a motion on any of these, but I do need to state on the record that they all exist. And I think that just at the end we need to make sure to adopt all of them. Oh, wait -- yeah, okay. COMMISSIONER SAUNDERS: You do have a couple proposed resolutions in there. MS. COSBY: Yes. We'll go through these one at a time. Number one, or 11 .A, we have a general overview of the property tax system, the Value Adjustment Board's role in the Florida property tax system, including a process for complaints, newly adopted legislative changes that affect the VAB process. Not much has changed in the VAB process. But we do have here included for you in section 11 .A the -- something that's copied from the Florida Department of Revenue's website with regard to the Florida property tax system, and the rules of the VAB Property Appraiser, petitioner and that system. You do not need anything on that one, I just need to make sure that that exists. If anybody has any questions with regards to the Florida property Page 14 August 7, 2017 tax system, I would be happy to answer that. MR. COHEN: There were no changes to this -- okay. MS. COSBY: No, sir. Moving on to 11.B we definitely need a resolution here with regards to the adoption of any internal operating procedures to supplement 12D-9. I'm not sure that we have any. Do we have any internal -- Trish, do we have anything internal operating -- anything different from utilizing 12D-9? MS. MORGAN: Only about the copies for the -- MS. COSBY: The copies, okay. So we're looking at VAB resolution that's attached to 11 .B with regards to providing copies. I do need a motion for this providing copies. It states that the petitioner must provide two copies of any evidence to the Property Appraiser. So I will need a motion to approve this resolution. CHAIRMAN SOLIS: And this is acceptable to the Property Appraiser as well? MR. SKINNER: Yes. MR. COHEN: So we'll have a motion to require that the petitioner attach two; is that right? MS. COSBY: Yes, to provide the Property Appraiser with two copies of the evidence package. And that's the resolution that's attached. Numbered in the other pack -- MR. CARTER: Well, there's things. We ought to just approve the resolution. MR. COHEN: That's right. So there's actually three requirements on that. So we should probably just make a motion to approve that. MS. COSBY: The resolution, yes, please. MR. COHEN: That resolution as it stands. MS. COSBY: Yes, sir. Page 15 August 7, 2017 CHAIRMAN SOLIS: Second. MS. COSBY: You have a motion by Mr. Cohen and a second by Mr. Solis. Do we have any discussion? (No response.) MS. COSBY: Those in favor, signify by saying aye. CHAIRMAN SOLIS: Aye. MR. CARTER: Aye. COMMISSIONER SAUNDERS: Aye. MR. COHEN: Aye. MS. EARNEY: Aye. MS. COSBY: All opposed? (No response.) MS. COSBY: Motion carries. Moving on to 11.C, good cause. There are several issues or items that come up during the VAB process that require a good cause consideration. In this case and in Collier County we are requesting a recommendation -- I don't have 11 .C. I apologize, I don't have a resolution attached to 11.0 in my packet. COMMISSIONER SAUNDERS: We can approve this, and if there's no resolution we can approve this recommendation designating -- you can just draft the resolution. MS. EARNEY: Executive summary. CHAIRMAN SOLIS: There's an executive summary but no resolution. MS. EARNEY: Oh, okay. MR. COHEN: Just a filing fee. MS. COSBY: But we do need to get a motion for good cause. COMMISSIONER SAUNDERS: For the record, will you need a printed resolution or is just a motion sufficient? MS. COSBY: A motion is sufficient. I thought what I printed in Page 16 August 7, 2017 my office was lacking, but there's no resolution for this. So I will explain to the board. With regards to a good cause, there's a few things where good -- a few issues where good cause consideration is necessary. The request for having a designee is so that we don't have to call the board to order every time there's decisions to be made. I have done this regularly in the counties that I've represented previously with no issue, and I certainly can do it with all fairness. But in this case what we are requesting, we'll start with 11.C, recommendation to designate legal counsel to determine good cause for late filed petitions. So we have a petition filing deadline that appears on the TRIM notices that the Property Appraiser sends out. Naturally every year petitions are filed late after the deadline. Somebody needs to review those, review why they're submitted late and then make a good cause determination. And I will supplement this, and I apologize it's not in writing, but typically if I receive for example a request to accept a late filed petition for good cause because I was in the hospital, okay, a simple statement in that case most of the time is difficult to just go on, so I request additional information. You know, a copy of doctor bills. Or I was out of town, okay, show me a flight itinerary. Typically just a statement isn't enough, I think that it would be important to be more thorough. So typically what I do in the other counties is I say okay, I understand you say you were out of town, you were out of the country for the last month and so now we're in October something, the deadline was September, now we're in October. Provide a flight itinerary showing me that you were out of the country and I can grant your good cause. So what I think would be appropriate, it would be my recommendation will be appropriate is not just to designate a good Page 17 August 7, 2017 cause designee but allow me as the designee to request a little more information just so that I'm thorough. So that if I am granting late file petitions there's proof of why. And then I've done a good thorough job. I won't be overburdensome to anybody, but at least be able to ask for more specific information, if necessary. MR. COHEN: Perfect. MS. COSBY: So I would need a motion for 11 .C. 1 . MR. SKINNER: Ma'am? MS. COSBY: Yes. MR. SKINNER: Good cause sometimes by tax reps. They'll file on everything that they can and they overload their schedule. And if someone came in and said well, I have good cause here, I just got overloaded on my schedule and I'm scheduled to go to Sarasota County that day, what would you do in a case like that? MS. COSBY: Are you talking about rescheduling petitions? Because that sounds like a reschedule rather -- MR. SKINNER: That's an example. Sometimes they schedule and they know they're overloaded and they aren't going to make it to our county or some other county. Would you -- MS. COSBY: If I may, Sir Property Appraiser, that is actually addressed in 11 .C.2 as far as what you're talking about. So if I can table your question until we get to that issue, I'll be happy to answer your question, and I do have an answer for that. I'll think you'll be happy with what I have to say. MR. SKINNER: Just seems like sometimes it's frivolous. MS. COSBY: I understand, and I have an answer for your question. If we can get through the late files then we'll move on to that item and then we will definitely -- I'll address your question. So if I may return back to requesting a motion for the late filed petition for good cause and allowing that designee, if it is me, to seek more specific information when necessary, I'm looking for a motion on Page 18 August 7, 2017 that issue. CHAIRMAN SOLIS: So moved. COMMISSIONER SAUNDERS: And I'll add to that motion that you can ask for additional information -- MS. COSBY: Yes, sir. COMMISSIONER SAUNDERS: -- as well as making the determination. MS. COSBY: Okay. Thank you. So I have a motion from Mr. Solis, clarification from Mr. Saunders. COMMISSIONER SAUNDERS: I'll second that. MS. COSBY: And a second from Mr. Saunders. Is there any other discussion? (No response.) MS. COSBY: Those signify by saying aye (sic). CHAIRMAN SOLIS: Aye. MR. CARTER: Aye. COMMISSIONER SAUNDERS: Aye. MR. COHEN: Aye. MS. EARNEY: Aye. MS. COSBY: Those opposed? (No response.) MS. COSBY: Motion carries. Okay, moving on to the issue that the Property Appraiser brought up, we have Item 11.C.2, recommendation to designate VAB clerk to determine good cause for hearing reschedules, with legal counsel providing guidance. And I think that's most appropriate. You know, the clerk runs the day-to-day administrative functions of the Value Adjustment Board. So for the most part the clerk will handle that portion of the VAB process with board's approval. However, in answering the Property Appraiser's question with Page 19 August 7, 2017 regards to rescheduling hearings where they're overloaded in one county and then they let Collier County know they need to reschedule, that still needs to be good cause. I mean, when you ask -- there's no more one-time right to reschedule. There has to be for good cause. And if they do have hearings in another county that is good cause to reschedule a hearing. But before granting that I will call the county and I -- you know, we will require, show me your hearing notices, and I will then -- because I'm the good cause designee for that situation total in Lee County. But I request -- we demand copies of the hearing notices showing that they have that conflict. And further, I will call the county to make sure that those hearings haven't also been rescheduled. Because there have been one or two times that I've caught a petitioner rep. doing that, having found out that the hearing that they're claiming is their conflict has also been rescheduled. Well, in that case then we deny that request. But I do take the extra step to make sure that what they're claiming is true. Does that answer your question? MR. SKINNER: Yes. MS. COSBY: Okay. MR. SKINNER: It seems to me sometimes it's abused. MS. COSBY: I don't disagree with you. But there's no more way to abuse it. Because if they request that first time to reschedule and it is good cause because they have hearings in other county, that's it. They have no more reschedule requests. Either they show up at the next rescheduled hearing or that's a no-show or they ask to have their information reviewed in their absence. But the whole process of rescheduling hearings has been much -- has been narrowed. And now it's good cause. And not only that but it only used to be that the petitioner could Page 20 August 7, 2017 request a good cause reschedule and the Property Appraiser was left with no right to reschedule. At other counties I've always treated the parties fairly. I felt like the intent of the rule was that the parties are supposed to be on an equal playing field. So if ever a Property Appraiser did have a good cause issue, I always reviewed that and granted that if there was good cause because it seemed like that was the intent of the rule. Well, it's actually in there now. The parties are equal, they have an equal opportunity to schedule for good cause, but it has to be good cause and it's only one time. But the Value Adjustment Board administration here feels comfortable reviewing and rescheduling for good cause without me weighing in unless necessary, so I'm going to support their request and I would submit to the board to follow that request. But I would need a motion to allow the VAB clerk to determine good cause hearing reschedules, but allow them to defer to me or refer to me if they need further information or assistance. MR. CARTER: I'll motion it. MS. COSBY: I have a motion -- CHAIRMAN SOLIS: Second. MS. COSBY: -- from Mr. Carter, second from Mr. Solis. Is there any other discussion on this issue? (No response.) MS. COSBY: All in favor, signify by saying aye. CHAIRMAN SOLIS: Aye. MR. CARTER: Aye. COMMISSIONER SAUNDERS: Aye. MR. COHEN: Aye. MS. EARNEY: Aye. MS. COSBY: Those opposed? (No response.) MS. COSBY: Motion carries. Page 21 August 7, 2017 Okay, moving forward to agenda item 11.D, we have a resolution in front of us with regards to approving the filing fee for the year, the maximum the statute allows, $15 per petition. There are situations where there are contiguous parcels that it would be $15 for the first petition and $5.00 for each additional. That's -- I think that actually has a -- there's a tangible component to that, but the Property Appraiser has to certify that they actually are contiguous and identical or similar, otherwise they don't get that $5.00 reduced fee per petition after the first one. But in this case that is all stated within this resolution attached to item 11 .D. And -- CHAIRMAN SOLIS: I'll move to approve the resolution. MS. COSBY: Yes, sir. I would need a -- MR. CARTER: I'll second. MS. COSBY: -- motion. Second from Mr. Carter. Any discussion? (No response.) MS. COSBY: Those signify by saying aye. CHAIRMAN SOLIS: Aye. MR. CARTER: Aye. COMMISSIONER SAUNDERS: Aye. MR. COHEN: Aye. MS. EARNEY: Aye. MS. COSBY: Those opposed? (No response.) MS. COSBY: Motion carries. Moving forward to item 11.E, these are the Department of Revenue DR-488p forms. It's a preliminary certification of the roll prior to Value Adjustment Board hearing hearings. And additionally from that I attach a checklist to that that I devise Page 22 August 7, 2017 in my office just to show that we've done everything we need to do prior to getting to this meeting and then I followed all of the rules and that the board is in compliance at this meeting and so moving forward we can operate in compliance. And at this point we've done -- the administration and I have done everything to get us here today except that all appointed special magistrates have not received the Department of Revenue training yet, but we will ensure that they do prior to hearing hearings here. And notices are supposed to be provided to each chief executive officer of each municipality when there's a hearing or a petition filed in their municipality. We haven't done that yet either, simply because there aren't any hearings set yet. Otherwise everything that needed to be done prior to getting here is done and I am assuring that we are operating and running this meeting in accordance with the rules. But I need a motion to allow the Chair to sign these two DR-488p forms. MR. CARTER: I'll motion that. MS. COSBY: I have a motion from Mr. Carter. COMMISSIONER SAUNDERS: Second. MS. COSBY: A second from Mr. Saunders. Any discussion? MR. COHEN: Are you okay with that, to, you know, review, sign each one that comes through? CHAIRMAN SOLIS: Comes with the job. MS. COSBY: There's just two. There's two forms, one for real property and one for tangible. CHAIRMAN SOLIS: And there's always the Vice Chair, right? COMMISSIONER SAUNDERS: That's right. I'll be happy to sign. MS. COSBY: Do we have any discussion? (No response.) Page 23 August 7, 2017 MS. COSBY: Those in favor, signify by saying aye. CHAIRMAN SOLIS: Aye. MR. CARTER: Aye. COMMISSIONER SAUNDERS: Aye. MR. COHEN: Aye. MS. EARNEY: Aye. MS. COSBY: Those opposed? (No response.) MS. COSBY: Motion carries. Moving on to 11.F, there is no -- there is no resolution here. I just want to make sure I state on the record that the following forms or laws or reference materials are present in this room today and available to the Value Adjustment Board, special magistrates and the public. And that is the Florida government and Sunshine manual, we actually have the 2017 version here. We have Florida Administrative Code rule 12D-9 and 12D-10. We also have Florida Administrative Code 12D-51 .001, 51 .002, 51 .003. We have the Department of Revenue Uniform Policies and Procedures Manual and other legal resources and reference materials required by the statutes. We do have the information for taxpayers regarding the Florida property tax system and the Value Adjustment Board process, and the property brochure. And then we also have present here today Florida Statutes 119, 286, 192, 193, 194, 195, 196 and I have 197 in my computer in we need to refer to it. Moving on to Value Adjustment Board agenda item 11.G. We have an expense report provided by administration. Do we need a motion for that? Okay, this is provided for informational purposes. If the board has any questions, please advise. Otherwise this is simply an informational item. MR. COHEN: Is anybody looking at this that's being submitted other than the submittee, the person submitting this expense report, the Page 24 August 7, 2017 time report? MS. COSBY: Is anybody -- MR. COHEN: Reviewing it, approving it, that sort of thing. CHAIRMAN SOLIS: The clerk would be -- MS. MORGAN: The finance department. MS. COSBY: Okay, finance department is. That's a fine question, thank you. Does the board have any other questions? (No response.) MS. COSBY: Okay, I will then move on to agenda item 12. We have VAB dates of importance. And one of those will need a motion and an approval from the Value Adjustment Board. But we have TRIM notices to be mailed Thursday, August 17th. I would ask for a confirmation from the Property Appraiser. Are you still looking for that date? MR. SKINNER: Yes. MS. COSBY: Okay, thank you, sirs. Deadline to file petition is then based on that August 17th date would be Monday, September 1 lth, 2017 at 5:00 p.m., that's 25 days after the mailing date of the TRIM notice. We do have a proposed next regular Value Adjustment Board meeting for Monday, October 2nd, pending board approval, and that's just a follow-up after we receive all of the petitions after the filing date, just to review anything else, any other questions the board may have or anything else we need to address with the board before we get going. Magistrate hearings will start October, I think tentative date is October 12th, and then they'll run through January, 2018 or more dates will be needed to file if we have a lot of filings. And we do have a proposed final Value Adjustment Board meeting date for the 2017 -- Monday, March 5th. Again, that's tentative, just depending on how many petitions we receive and -- Page 25 August 7, 2017 COMMISSIONER SAUNDERS: Shouldn't we have our chairman sit in on all of those hearings? MR. CARTER: I second that. CHAIRMAN SOLIS: Only if the Vice Chair is there as well. MS. COSBY: I would just advise, that's the beauty of the special magistrate is that they have the expertise and the experience to hear those petitions and rule on them and make recommendations to all of you so that you all can handle the more pressing matters that you need to handle until the time comes to review those. At this time, though, I will ask the board to consider the October 2nd date. If you do not believe that it's necessary, we don't have to set it. But if the board believes that the October 2nd date will be necessary to have a follow-up meeting, please check your calendars and let me know if that works and let's go ahead and get that in the books. COMMISSIONER SAUNDERS: Are we required to have the next meeting the second meeting? MS. COSBY: No. COMMISSIONER SAUNDERS: So that would be just in case there's some issues that you want to bring to us. MS. COSBY: Yes, sir, I believe so. COMMISSIONER SAUNDERS: Do those things generally happen? Is that -- MS. COSBY: In my experience I've had it all ways. I've had where we've had an initial meeting -- COMMISSIONER SAUNDERS: Yeah, if we're going to potentially need a second meeting, we probably ought to set the date now -- CHAIRMAN SOLIS: We can always cancel. COMMISSIONER SAUNDERS: -- before we get busy. MS. COSBY: We can always cancel if it is not necessary. Page 26 August 7, 2017 COMMISSIONER SAUNDERS: And I've checked my calendar, I'm find with that date. MR. CARTER: October the 2nd? MS. COSBY: Yes, sir. MR. CARTER: Yeah, the only thing that that would have a conflict with is that with the school board we're working on doing school board trainings and they will be Monday mornings, but sporadic throughout the next six or seven months. I don't think anything falls on October the 2nd. So that would be the only conflict for me. So I think we can go ahead and move forward on that. MS. COSBY: Okay. I would ask for a motion then, just so that we get that approved. MR. COHEN: All right, so the motion is to set a date, October 2nd -- MS. COSBY: For our next meeting. MR. COHEN: -- for a tentative meeting? MS. COSBY: For a tentative meeting. A tentative follow-up meeting. MR. COHEN: With an option of canceling if we feel it's not necessary. MS. COSBY: Yes, sir. And we would probably leave that in the hands of admin. and myself. MR. COHEN: I'm fine with that. MS. EARNEY: Second. CHAIRMAN SOLIS: I'll second. MS. COSBY: I have a motion by Mr. Cohen, a second by Ms. Eamey. Any other discussion? (No response.) MS. COSBY: All those in favor, signify by saying aye. COMMISSIONER SOLIS: Aye. Page 27 August 7, 2017 MR. CARTER: Aye. COMMISSIONER SAUNDERS: Aye. MR. COHEN: Aye. MS. EARNEY: Aye. MS. COSBY: Those opposed? (No response.) MS. COSBY: Motion carries. We'll move on to public comments. Do we have anybody here today that would like to speak during the public comment section? (No response.) MS. COSBY: With nobody asking to speak, I think we can close that portion of the meeting. If I may, just give me a minute, I want to make sure that I have stated everything on record and verbatim with regards to what we need to do to comply with the statutes this far. MS. EARNEY: Holly? MS. COSBY: Yes, ma'am? MS. EARNEY: Do we have to do item 12.E? Because you just mentioned the date of October 2nd. Do we have to mention the date of March 5th? MS. COSBY: We don't need to set that at this time. That's more -- that's so far out. But also if the volume of petitions is lighter or heavier during this VAB session, that date will change. So I don't think we need to -- the October 2nd is closer in the horizon than the March date. So that's just a tentative. Maybe just mark it in your calendars or just keep it in your mind. But VAB admin. and I will reach out to you when we're closer to that to come up with a -- COMMISSIONER SAUNDERS: That particular meeting, though, that is one that we will have because it closes out everything? MS. COSBY: Absolutely. That's the final meeting, yes, sir. COMMISSIONER SAUNDERS: Could I suggest then that we Page 28 August 7, 2017 check our calendars? Because again, just -- why don't we set that date, use that as a target. Because again, things will start getting scheduled. Unless you're fairly confident that that date's going to change. MS. COSBY: I am not confident at all that that date's going to change. It could stay the same. But we can also adjourn early. The session could end early if there are a lighter volume of petitions this year. It also could go further. The hope is always to finish before March 31st so that the Tax Collector can go ahead and get their tax bills out and everything can be closed down. So I'm going to defer to admin. for a second. Would you be okay with setting that March 5th date? MS. MORGAN: (Nods head affirmatively.) MS. COSBY: Okay, let's do that then. That's fine. It's never been my experience that a board has set the final meeting at the organizational meeting, but every county is different. And so we're going to have to operate with your flavor. MR. CARTER: I agree, if we can set it and get it on the calendar, at least we know where we're going. MS. COSBY: Yeah, and that will leave some information on all of the recommendations that will be important to the petitioners and the Property Appraiser as well, because that's information that goes on the bottom of the recommendation. But if the petitioner would like to contest anything or speak to the board with regards to the recommendation, March 5th is the date. COMMISSIONER SAUNDERS: I was just thinking that -- I don't know if anybody has the answer to this, the legislative session starts on January 6th, I believe, and runs for 60 calendar days. I'm not sure if that runs into -- that may end that week beforehand. But I may have a problem. MR. COHEN: What, March 5th? COMMISSIONER SAUNDERS: Yeah. I don't know what the Page 29 August 7, 2017 session -- MR. COHEN: Do you want to hold off? COMMISSIONER SAUNDERS: We can check real quickly. MS. COSBY: We can leave it tentative. MR. COHEN: Yeah, I think we just -- MS. COSBY: As we do with the October 2nd date. And then allow for that to be changed according to -- for Value Adjustment Board attendants and ability to attend. MR. COHEN: So why don't we just leave it tentative. I mean, for me personally as a business member, I'm here. It's tax season. I'm just filing tax returns. So it all depends on you guys. COMMISSIONER SAUNDERS: I may have an answer here in just two seconds. Give me a second. Sorry about that, I didn't even think about that until -- well, I have a start date. Then I just have to add 60 days. The start date is January 9th so I think that week is probably -- MS. COSBY: That will be the culmination of that. COMMISSIONER SAUNDERS: That would be problematic for me. Any time after that will be fine. MS. COSBY: So we would be looking at Monday, March 12th? I don't have any issues on that date. MS. COSBY: Is the room available? MS. MORGAN: That's the day before your board meeting. CHAIRMAN SOLIS: That would be tough. MS. COSBY: So the board meeting is March 13th? At 9:00 a.m. as well, I'm assuming? MS. MORGAN: (Nods head affirmatively.) MS. COSBY: So that would require our fine commissioners to come to this room twice in a row, Monday and Tuesday of that week. If that's okay with our commissioners, we can set the tentative date for Monday, March 12th, as well as we need to check availability for other Page 30 August 7, 2017 board members. Ms. Earney, do you have any conflicts on March 12th? MS. EARNEY: No, that's fine. MS. COSBY: Mr. Carter, March 12th looking okay? MR. CARTER: I'm looking right now, trying to see. MS. COSBY: Mr. Solis, are you -- CHAIRMAN SOLIS: No, I'm fine. MS. COSBY: Mr. Saunders, you're okay with coming twice? COMMISSIONER SAUNDERS: Yes. MS. COSBY: Mr. Cohen? MR. COHEN: Okay. Let me just take a look at -- MS. COSBY: It's starting to get heavy in tax season. MR. COHEN: I have a March 14th corporate deadline and I -- it's not fun. MS. COSBY: Right. I will say this, the final meeting is probably going to be the meeting where you will have public comment and people coming to speak to the board, because that's when the recommendations will be adopted. So it could be a long meeting or it could be a short meeting. MR. COHEN: That's why I thought March 2nd would be an ideal time, you know. Especially after the end of the month when there's a lot of real estate closings going on and then March 2nd is very light, it's a very light day. But again, it could be different on their level. MR. CARTER: I think it's okay with me at the moment. MS. COSBY: So we're going to get March 12th in there. And Mr. Cohen, I will advise, and I'll advise the entire board, and we would love to have you here, and I'd like to have you here every meeting, but quorum per the statute is one commissioner, one school board member and one citizen member. MR. COHEN: Thank you. MS. COSBY: So -- and that school board member meaning Mr. Page 31 August 7, 2017 Carter. So Mr. Carter, you have no wiggle room, I'm sorry. But between the commissioners, while I'd love to see both of you and we would love to have you here, if one of you can't make it for any reason or Mr. Cohen you simply just can't make it, or Ms. Earney, you simply just can't make it, if the other one is here we'll be okay, just keep in mind. And Mr. Carter, I think you may have an alternate with your school board as well. MR. CARTER: I do have an alternate. But the thing, if it's an issue with the school board training, then we would all probably be there. MS. COSBY: Right. MR. CARTER: But -- I'm trying to pull it up. I can't get in on my phone for some reason. But I don't think it's any issue, I think I've already put it in my calendar, so -- MS. COSBY: So we'll go with March 12th. If I can get a motion, just so we can get this concrete. MR. CARTER: I'll motion that. MS. COSBY: Mr. Carter's motion for the final meeting set tentative Monday, March 12th, at 9:00 a.m., 2018. Do we have a second? COMMISSIONER SAUNDERS: Second. MS. COSBY: And Mr. Saunders second. Do we have any more discussion? (No response.) MS. COSBY: Those in favor, signify by saying aye. COMMISSIONER SOLIS: Aye. MR. CARTER: Aye. COMMISSIONER SAUNDERS: Aye. MR. COHEN: Aye. MS. EARNEY: Aye. Page 32 August 7, 2017 MS. COSBY: Those opposed? (No response.) MS. COSBY: Motion carries. There are three items on my checklist that I want to make sure we get in the verbatim before we adjourn. The first item is that the Value Adjustment Board is willing to consider any written complaint filed with respect to a special magistrate by any party citizen. And what that is, is if there is a complaint filed by anyone, any member of the public with regards to the actions of the special magistrate, especially with compliance to the rules and the laws that govern an Value Adjustment Board, 12D-9.009 of the Florida Administrative Code dictates by stating that I as the attorney am supposed to review that complaint and then respond to that complaint and also provide a copy of that to the Department of Revenue. I'm definitely able to do that, will certainly do that, just want to advise the board of that process. Secondly, I need to state on the record that the Value Adjustment Board made all local administrative procedures and forms to the board, special magistrates available to the public, and that they are ministerial in nature and not inconsistent with governing statutes, case law, Attorney General opinions or rules of the department. And with that -- okay, the Florida Department of Revenue forms that are made available to the public are here as well today in the room and are on the clerk's website, if necessary. And with that, I have no other issues or items that I believe need to be addressed on the verbatim in order to stay compliant with the law. So we can -- UNIDENTIFIED COUNTY EMPLOYEE: Excuse me, there's a conflict on March 12th with the board with this room. Conservation Collier. Page 33 August 7, 2017 MS. COSBY: Okay. So we will -- UNIDENTIFIED COUNTY EMPLOYEE: The following Monday is available. MS. COSBY: Following Monday, which would be March 19th. Okay, I have that available. We are starting to leak into spring break, just to -- I don't know that that matters to anybody. I don't know when spring break is this year. CHAIRMAN SOLIS: We're not creating any issues with the Property Appraiser's schedule for -- MR. SKINNER: No, we'll be here whatever date. CHAIRMAN SOLIS: I mean, if we keep pushing it out then the amount of time you need to get the notices out -- MR. SKINNER: You know, 100 years ago we were in and out in three days of all of this. But I understand things change, but no, we don't have an issue with that. Everything is fine. MR. COHEN: Good question. MS. COSBY: Additionally, I can advise the board with regard to just time frames, if we go past March then any tax bills that are not paid have to be paid before those petitions -- or at least a partial payment, whatever is required by that particular situation will have to be paid or that recommendation is not a final decision, that actually will become denied. So that's the push to finish before March 31st, it just keeps everything pretty clean. But unfortunately at this time we just can't -- we don't know when that will be until we see what our volume is. And we can certainly readdress this issue on October 2nd. Since we do have that date in the books, we will know the volume at that time, and we should know a better date. So if we want to go ahead and table the discussion of the final meeting until October 2nd, if administration is comfortable with that, why don't we do that. I would recommend that then at this time. Page 34 August 7, 2017 Maybe that we can finish this up in February. MR. COHEN: I agree. Can I make a motion? MS. COSBY: Yes, please. MR. COHEN: Let me make a motion to table the final meeting date until the next October 2nd meeting. MS. COSBY: Do we have a second? COMMISSIONER SAUNDERS: Second. MS. COSBY: We have a motion by Mr. Cohen, second by Mr. Saunders. Do we have any other discussion on this issue? (No response.) MS. COSBY: All those in favor, signify by saying aye. COMMISSIONER SOLIS: Aye. MR. CARTER: Aye. COMMISSIONER SAUNDERS: Aye. MR. COHEN: Aye. MS. EARNEY: Aye. MS. COSBY: Those opposed'? (No response.) MS. COSBY: Motion carries. Okay, moving on to item 14 -- and thank you for that. Moving on to item 14, we are not adjourning sine die because sine die, I looked it up, because I wanted to make sure I wasn't incorrect on this. It says without assigning a day for further meeting or hearing. So at this time we are not doing that because we have assigned a date of October 2nd. So at this time we'll be adjourning with the intentions of reconvening October 2nd. I don't know that we need a motion to adjourn but I'll do it, just so we get that official. May I have a motion to adjourn? Page 35 August 7, 2017 CHAIRMAN SOLIS: I was going to raise one thing. MS. COSBY: Thank you. Mr. Solis? CHAIRMAN SOLIS: Since this will be my first round of meetings on this board, if there's any way to receive whatever we're going to get electronically, I would rather receive it that way. MS. COSBY: Rather than this volume? CHAIRMAN SOLIS: Book, right. MS. COSBY: I'm certain that Ms. Morgan sent a link. Did you get that? CHAIRMAN SOLIS: No, no, I'm just saying in the future you don't have to make me a book. MS. COSBY: Okay. Is that sentiment followed by all the board members? Because I'm happy to just bring a book myself and then have one and if anybody needs to refer to it maybe we do that? CHAIRMAN SOLIS: Because we can pull it up on the -- MS. COSBY: Okay, you can pull it up right there, sure. COMMISSIONER SAUNDERS: Yeah, I agree. MR. COHEN: I agree. MS. COSBY: I appreciate that, and I bet that administration appreciates that as well. Okay, so in the future we will not have a paper copy of the entire agenda. You'll be able to the pull it up on line. And then we'll have one here, because there should be something paper in case somebody from the audience needs to see anything and we can't pull it up. MS. EARNEY: The agenda itself will be provided? MS. COSBY: You'll have the agenda itself. CHAIRMAN SOLIS: And if we need somebody from the IT Department to make sure we can all hook up here and figure that out, we can get it. MS. COSBY: And I think I have that ability up here somehow to bring it up up there. So we'll iron that out for the next meeting as well. Page 36 August 7, 2017 Okay, is there any other discussion? (No response.) MS. COSBY: I thank you all today for coming. If I could have a motion to adjourn? CHAIRMAN SOLIS: So moved. MS. COSBY: Mr. Solis has a motion to adjourn. MR. CARTER: Second. MS. COSBY: Second by Mr. Carter. Those in favor, signify by saying aye. COMMISSIONER SOLIS: Aye. MR. CARTER: Aye. COMMISSIONER SAUNDERS: Aye. MR. COHEN: Aye. MS. EARNEY: Aye. MS. COSBY: Those opposed? (No response.) MS. COSBY: Motion carries. We are done. Thank you. At 9:57 a.m. ***:** Page 37 August 7, 2017 There being no further business for the good of the County, the meeting was adjourned at 9:57 a.m. VALUE A II JUSTME T BOARD A le CH Ir..' - #yK9piYY tM< 444#4; ATTFST: ,•� DWIGHT E. BROCK, CLERK / j . Attest as to Chairman's signature only. These minutes approved by the board on /04- /7 as presented ✓ or as corrected Transcript prepared on behalf of U.S. Legal Support, Inc., by Cherie' R. Nottingham. Page 38