Agenda 09/26/2017 Item #16G209/26/2017
EXECUTIVE SUMMARY
Recommendation to approve the single-source purchase of a Lektro Towbarless Aircraft Towing
Vehicle in the amount of $69,998 for the Marco Island Executive Airport.
OBJECTIVE: To provide continuous standard fixed based operator (FBO), revenue generating services
at the Marco Island Executive Airport (MKY) through the procurement of a new aircraft towing vehicle.
CONSIDERATIONS: The Lektro towbarless aircraft towing vehicle aircraft tug at MKY was
purchased 2007 and is beyond its useful life. The equipment is in constant need of repair, making it
unavailable to tow aircraft, resulting in lost revenue.
Lektro manufactures standardized, battery-operated aircraft towing vehicles that are utilized throughout
the aviation industry. There are no comparable products with sufficient weight-bearing capability and
battery life available in the FBO environment. Lektro is the preferred tug of aircraft manufacturers and
various operators that utilize MKY, such as NetJets and Delta Private Jets.
A Notice of Intent to Sole/Single Source was publicly advertised from July 5, 2017 through July 14,
2017. Sixty-five (65) notices were sent out. Nine (9) interested parties downloaded the specifications
package and zero (0) responses were received.
A Purchase Order, with the County’s standard terms and conditions, will be issued for this unit.
FISCAL IMPACT: Funds in the amount of $69,998 have been budgeted and are available in the Airport
Operating Fund (495) Marco Island Executive Airport cost center.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan
associated with the Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, an requires majority vote for approval. -JAK
RECOMMENDATION: To approve the purchase of a new Lektro towbarless aircraft towing vehicle
in the amount of $69,998 for the Marco Island Executive Airport. A Purchase Order will serve as the
standard contract.
Prepared by: Justin Lobb, Airports Manager, Airport Authority
ATTACHMENT(S)
1. 17-7144 - ISS Aircraft Tug FINAL (PDF)
2. 17 Aug1 Collier County - Marco Island Executive Airport AP8750CX-AL (PDF)
16.G.2
Packet Pg. 2781
09/26/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.G.2
Doc ID: 3545
Item Summary: Recommendation to approve the single-source purchase of a Lektro Towbarless
Aircraft Towing Vehicle in the amount of $69,998 for the Marco Island Executive Airport.
Meeting Date: 09/26/2017
Prepared by:
Title: Operations Coordinator – Airport Authority
Name: Debra Brueggeman
07/28/2017 10:35 AM
Submitted by:
Title: Division Director - Operations Support – Growth Management Department
Name: Gene Shue
07/28/2017 10:35 AM
Approved By:
Review:
Growth Management Department Diane Lynch Level 1 Reviewer Completed 08/14/2017 10:31 AM
Procurement Services Barbara Lance Level 1 Purchasing Gatekeeper Completed 07/28/2017 10:50 AM
Procurement Services Ted Coyman Additional Reviewer Completed 07/28/2017 5:25 PM
Procurement Services Swainson Hall Additional Reviewer Completed 07/31/2017 8:46 AM
Airport Authority Justin Lobb Additional Reviewer Completed 07/31/2017 5:58 PM
Growth Management Department Gene Shue Additional Reviewer Completed 08/01/2017 10:25 AM
Growth Management Operations Support Allison Kearns Additional Reviewer Completed 08/01/2017 12:55 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 08/02/2017 2:30 PM
Procurement Services Adam Northrup Additional Reviewer Completed 08/16/2017 9:56 AM
Growth Management Department James French Deputy Department Head Review Completed 08/16/2017 10:22 PM
Growth Management Department Michael Cox Additional Reviewer Skipped 08/02/2017 1:39 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/17/2017 8:35 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/17/2017 3:28 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 08/22/2017 12:22 PM
Budget and Management Office Mark Isackson Additional Reviewer Completed 08/23/2017 8:55 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 08/29/2017 2:52 PM
Board of County Commissioners Michael Cox Meeting Completed 09/12/2017 9:00 AM
16.G.2
Packet Pg. 2782
1
Notice of Intent to Sole Source
Notice of Intent to Sole Source
Date:
From:
Phone:
Fax:
Email:
To:Prospective Vendors
Subject:
As requested by the Management Department, the Collier County
Board of County Commissioners Procurement Services Division has issued this Intent to Sole
Source (“ISS”), for
Respondents who believe they can meet or exceed the requirements described in the attached
exemption request must submit a letter of interest and provide convincing technical data
sufficient to support their position. In the event respondents can supply substantially similar
products and/or services, the County may elect to cancel this ISS and advertise a formal
solicitation.
The County assumes no responsibility for responses received after the response deadline.
Responses not submitted through the County’s online bidding system (www.colliergov.net/bid)
may not be considered by the County. It is the respondents responsibility to ensure their
response was received by the submittal deadline. Letters of Interest received after the date and
time specified will not be accepted.
If you have immediate questions regarding the specifications or intended scope of work, you
must make those inquiries via the Online Bidding System at www.colliergov.net/bid, and for
general questions, you may contact the Procurement Strategist noted above by telephone or
email.
07/05/2017
Adam Northrup, Procurement Strategist
239-252-6098
239-252-6302
Adamnorthrup@colliergov.net
Lektro Towbarless Aircraft Towing Vehicle
Collier Airport Authority
Lektro Towbarless Airport Towing Vehicle.
16.G.2.a
Packet Pg. 2783 Attachment: 17-7144 - ISS Aircraft Tug FINAL (3545 : Purchase of Lektro for MKY)
2
Notice of Intent to Sole Source
Public Notice
The Collier County Procurement Services Division is has issued this Intent to Sole Source
(“ISS”), for
Respondents who believe they can meet or exceed the requirements described in the attached
exemption request must provide a letter of interest with convincing technical data sufficient to
support their position. Your letter of interest is due in the Collier County online bidding system
no later than on , at www.colliergov.net/bid. Responses received after
the time and date noted will not be accepted.
Any firm who is a recipient of County funds, or who proposes to perform any work or furnish any
goods to the County shall not discriminate against any worker, employee or applicant or any
member of the public based on age, race, color, sex, religion, national origin, disability or marital
status, nor otherwise commit an unfair employment practice.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /S/ Edward F. Coyman, Jr.
Director, Procurement Services Division
Lektro Towbarless Airport Towing Vehicle.
3:00PM 07/14/2017
16.G.2.a
Packet Pg. 2784 Attachment: 17-7144 - ISS Aircraft Tug FINAL (3545 : Purchase of Lektro for MKY)
16.G.2.a
Packet Pg. 2785 Attachment: 17-7144 - ISS Aircraft Tug FINAL (3545 : Purchase of Lektro for MKY)
4
Notice of Intent to Sole Source
Exhibit II: Response Deadlines and Anticipated Approval
Event Date
Issue Notice of Intent to Sole Source
Last Date for Receipt of Written Questions
Deadline to submit Letter of Interest and Specifications
Anticipated Evaluation of Submittals
Anticipated approval by Board of County Commissioners
07/05/2017
07/13/2017; 3:00PM
07/14/2017; 3:00PM
July 2017
September 2017
16.G.2.a
Packet Pg. 2786 Attachment: 17-7144 - ISS Aircraft Tug FINAL (3545 : Purchase of Lektro for MKY)
5
Notice of Intent to Sole Source
Exhibit III: Response Format
Respondents who believe they can meet or exceed the requirements described in the attached sole
or single source request must provide a letter of interest detailing why their product meets our
specifications and include the full technical specifications of your product.
16.G.2.a
Packet Pg. 2787 Attachment: 17-7144 - ISS Aircraft Tug FINAL (3545 : Purchase of Lektro for MKY)
6
Notice of Intent to Sole Source
Exhibit III: Standard Purchase Order Terms and Conditions
1.Offer
This offer is subject to cancellation by the
COUNTY without notice if not accepted by
VENDOR within fourteen (14) days of issuance.
2.Acceptance and Confirmation
This Purchase Order (including all
documents attached to or referenced
therein) constitutes the entire agreement
between the parties, unless otherwise
specifically noted by the COUNTY on the face
of this Purchase Order. Each delivery of goods
and/or services received by the COUNTY from
VENDOR shall be deemed to be upon the
terms and conditions contained in this Purchase
Order.
No additional terms may be added and
Purchase Order may not be changed except by
written instrument executed by the COUNTY.
VENDOR is deemed to be on notice that the
COUNTY objects to any additional or different
terms and conditions contained in any
acknowledgment, invoice or other
communication from VENDOR, notwithstanding
the COUNTY’S acceptance or payment for any
delivery of goods and/or services, or any similar
act by VENDOR.
3.Inspection
All goods and/or services delivered hereunder
shall be received subject to the COUNTY’S
inspection and approval and payment therefore
shall not constitute acceptance. All payments
are subject to adjustment for shortage or
rejection. All defective or nonconforming goods
will be returned pursuant to VENDOR'S
instruction at VENDOR’S expense.
To the extent that a purchase order requires a
series of performances by VENDOR, the
COUNTY prospectively reserves the right to
cancel the entire remainder of the Purchase
Order if goods and/or services provided early in
the term of the Purchase Order are
non-conforming or otherwise rejected by the
COUNTY.
4.Shipping and Invoices
a) All goods are FOB destination and must be
suitably packed and prepared to secure the
lowest transportation rates and to comply
with all carrier regulations. Risk of loss of
any goods sold hereunder shall transfer to
the COUNTY at the time and place of
delivery; provided that risk of loss prior to
actual receipt of the goods by the COUNTY
nonetheless remain with VENDOR.
b) No charges will be paid by the COUNTY for
packing, crating or cartage unless
otherwise specifically stated in this
Purchase Order. Unless otherwise
provided in Purchase Order, no invoices
shall be issued nor payments made prior to
delivery. Unless freight and other charges
are itemized, any discount will be taken on
the full amount of invoice.
c) All shipments of goods scheduled on the
same day via the same route must be
consolidated. Each shipping container
must be consecutively numbered and
marked to show this Purchase Order
number. The container and Purchase
Order numbers must be indicated on bill of
lading. Packing slips must show Purchase
Order number and must be included on
each package of less than container load
(LCL) shipments and/or with each car load
of equipment. The COUNTY reserves the
right to refuse or return any shipment or
equipment at VENDOR’S expense that is
not marked with Purchase Order numbers.
VENDOR agrees to declare to the carrier
the value of any shipment made under this
Purchase Order and the full invoice value of
such shipment.
d) All invoices must contain the Purchase
Order number and any other specific
information as identified on the Purchase
Order. Discounts of prompt payment will
be computed from the date of receipt of
goods or from date of receipt of invoices,
whichever is later. Payment will be made
upon receipt of a proper invoice and in
compliance with Chapter 218, Fla. Stats.,
otherwise known as the “Local Government
Prompt Payment Act,” and, pursuant to the
Board of County Commissioners
Purchasing Policy.
5.Time Is Of the Essence
Time for delivery of goods or performance of
services under this Purchase Order is of the
essence. Failure of VENDOR to meet delivery
schedules or deliver within a reasonable time,
as interpreted by the COUNTY in its sole
judgment, shall entitle the COUNTY to seek all
remedies available to it at law or in equity.
VENDOR agrees to reimburse the COUNTY for
any expenses incurred in enforcing its rights.
VENDOR further agrees that undiscovered
delivery of nonconforming goods and/or
services is not a waiver of the COUNTY’S right
16.G.2.a
Packet Pg. 2788 Attachment: 17-7144 - ISS Aircraft Tug FINAL (3545 : Purchase of Lektro for MKY)
7
Notice of Intent to Sole Source
to insist upon further compliance with all
specifications.
6.Changes
The COUNTY may at any time and by written
notice make changes to drawings and
specifications, shipping instructions, quantities
and delivery schedules within the general scope
of this Purchase Order. Should any such
change increase or decrease the cost of, or the
time required for performance of the Purchase
Order, an equitable adjustment in the price
and/or delivery schedule will be negotiated by
the COUNTY and VENDOR. Notwithstanding
the foregoing, VENDOR has an affirmative
obligation to give notice if the changes will
decrease costs. Any claims for adjustment by
VENDOR must be made within thirty (30) days
from the date the change is ordered or within
such additional period of time as may be
agreed upon by the parties.
7.Warranties
VENDOR expressly warrants that the goods
and/or services covered by this Purchase Order
will conform to the specifications, drawings,
samples or other descriptions furnished or
specified by the COUNTY, and will be of
satisfactory material and quality production, free
from defects and sufficient for the purpose
intended. Goods shall be delivered free from
any security interest or other lien, encumbrance
or claim of any third party. These warranties
shall survive inspection, acceptance, passage
of title and payment by the COUNTY.
8.Statutory Conformity
Goods and services provided pursuant to this
Purchase Order, and their production and
transportation shall conform to all applicable
laws, including but not limited to the
Occupational Health and Safety Act, the
Federal Transportation Act and the Fair Labor
Standards Act, as well as any law or regulation
noted on the face of the Purchase Order.
9.Advertising
No VENDOR providing goods and services to
the COUNTY shall advertise the fact that it has
contracted with the COUNTY for goods and/or
services, or appropriate or make use of the
COUNTY’S name or other identifying marks or
property without the prior written consent of the
COUNTY’S Purchasing Department.
10.Indemnification
VENDOR shall indemnify and hold harmless
the COUNTY from any and all claims, including
claims of negligence, costs and expenses,
including but not limited to attorneys' fees,
arising from, caused by or related to the injury
or death of any person (including but not limited
to employees and agents of VENDOR in the
performance of their duties or otherwise), or
damage to property (including property of the
COUNTY or other persons), which arise out of
or are incident to the goods and/or services to
be provided hereunder.
11.Warranty of Non-Infringement
VENDOR represents and warrants that all
goods sold or services performed under this
Purchase Order are: a) in compliance with
applicable laws; b) do not infringe any patent,
trademark, copyright or trade secret; and c) do
not constitute unfair competition.
VENDOR shall indemnify and hold harmless
the COUNTY from and against any and all
claims, including claims of negligence, costs
and expense, including but not limited to
attorneys' fees, which arise from any claim, suit
or proceeding alleging that the COUNTY’S use
of the goods and/or services provided under
this Purchase Order are inconsistent with
VENDOR'S representations and warranties in
section 11 (a).
If any claim which arises from VENDOR'S
breach of section 11 (a) has occurred, or is
likely to occur, VENDOR may, at the
COUNTY’S option, procure for the COUNTY
the right to continue using the goods or
services, or replace or modify the goods or
services so that they become non-infringing,
(without any material degradation in
performance, quality, functionality or additional
cost to the COUNTY).
12.Insurance Requirements
The VENDOR, at its sole expense, shall
provide commercial insurance of such type and
with such terms and limits as may be
reasonably associated with the Purchase
Order. Providing and maintaining adequate
insurance coverage is a material obligation of
the VENDOR. All insurance policies shall be
executed through insurers authorized or eligible
to write policies in the State of Florida.
13.Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes, and
ordinances that are applicable to the conduct of
its business. By way of non-exhaustive
example, this shall include the American with
Disabilities Act and all prohibitions against
discrimination on the basis of race, religion, sex
creed, national origin, handicap, marital status,
or veterans’ status. Further, VENDOR
16.G.2.a
Packet Pg. 2789 Attachment: 17-7144 - ISS Aircraft Tug FINAL (3545 : Purchase of Lektro for MKY)
8
Notice of Intent to Sole Source
acknowledges and without exception or
stipulation shall be fully responsible for
complying with the provisions of the
Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and
regulations relating thereto, as either may be
amended. Failure by the awarded firm(s) to
comply with the laws referenced herein shall
constitute a breach of the award agreement and
the County shall have the discretion to
unilaterally terminate said agreement
immediately. Any breach of this provision may
be regarded by the COUNTY as a material and
substantial breach of the contract arising from
this Purchase Order.
14.Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in
performance resulting from any cause beyond
their control, including, but without limitation to
war, strikes, civil disturbances and acts of
nature. When VENDOR has knowledge of any
actual or potential force majeure or other
conditions which will delay or threatens to delay
timely performance of this Purchase Order,
VENDOR shall immediately give notice thereof,
including all relevant information with respects
to what steps VENDOR is taking to complete
delivery of the goods and/or services to the
COUNTY.
15.Assignment
VENDOR may not assign this Purchase Order,
nor any money due or to become due without
the prior written consent of the COUNTY. Any
assignment made without such consent shall be
deemed void.
16.Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida sales
and use tax on real property, transient rental
property rented, tangible personal purchased or
rented, or services purchased (Florida Statutes,
Chapter 212), and from federal excise tax.
17.Annual Appropriations
The COUNTY’S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18.Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order
may be terminated immediately by the
COUNTY for breach by VENDOR of the terms
and conditions of this Purchase Order, provided
that COUNTY has provided VENDOR with
notice of such breach and VENDOR has failed
to cure within 10 days of receipt of such notice.
19.General
a) This Purchase Order shall be governed by
the laws of the State of Florida. The venue
for any action brought to specifically
enforce any of the terms and conditions of
this Purchase Order shall be the Twentieth
Judicial Circuit in and for Collier County,
Florida
b) Failure of the COUNTY to act immediately
in response to a breach of this Purchase
Order by VENDOR shall not constitute a
waiver of breach. Waiver of the COUNTY
by any default by VENDOR hereunder shall
not be deemed a waiver of any subsequent
default by VENDOR.
c) All notices under this Purchase Order shall
be sent to the respective addresses on the
face page by certified mail, return receipt
requested, by overnight courier service, or
by personal delivery and will be deemed
effective upon receipt. Postage, delivery
and other charges shall be paid by the
sender. A party may change its address for
notice by written notice complying with the
requirements of this section.
d) The Vendor agrees to reimbursement of
any travel expenses that may be
associated with this Purchase Order in
accordance with Florida Statute Chapter
112.061, Per Diem and Travel Expenses
for Public Officers, employees and
authorized persons.
e)In the event of any conflict between or
among the terms of any Contract
Documents related to this Purchase Order,
the terms of the Contract Documents shall
take precedence over the terms of the
Purchase Order. To the extent any terms
and /or conditions of this Purchase Order
duplicate or overlap the Terms and
Conditions of the Contract Documents, the
provisions of the Terms and/or Conditions
that are most favorable to the County
and/or provide the greatest protection to the
County shall govern.
16.G.2.a
Packet Pg. 2790 Attachment: 17-7144 - ISS Aircraft Tug FINAL (3545 : Purchase of Lektro for MKY)
Bill To:
Ship To:
QTY DESCRIPTION UNIT PRICE TOTAL AMT.
1 New 2017 Lektro Model AP8750CX-AL Aircraft Tug, 85,000 lb./38,555 kg. Capacity $75,043.00
FSIP EV100ZX SCR Electronic Speed Control with Reverse Direction Braking and On-Board Diagnostics STD
33.1 HP DC Drive Motor STD
Auburn/Dana 44 Differential, 5.38 Ratio STD
Key Lock Switch STD
Hour Meter STD
Electronic Battery Monitor, Motive Battery STD
Dual Forward and Aft LED Headlights STD
Five Flashing Amber LED Running Lights STD
72 VDC, 275 Amp Hour (6-Hr. Rate), Industrial Motive Battery STD
Single-Point Central Battery Water Fill System for Motive Battery STD
72 VDC, 50 Amp, 208-240 VAC, 50/60 Hz, 1-Ph, Fully Automatic Charger STD
-220v Charger to be supplied
Patented Electric/Hydraulic, Dual Cylinder, Universal Nose Gear Cradle with Front & Rear Gates STD
Extended Aluminum Rear Gate STD
Dual Passenger Operator's Platform with Side Restraints STD
Foot Applied Dual Hydraulic Wheel Disc Brakes STD
Hand/Foot Applied Electric "Deadman" Parking Brake STD
Dual Poly Foam Filled Pneumatic Traction Drive Tires (5.00 x 8 10-Ply) STD
Dual Poly Foam Filled Pneumatic Traction Steer Tires (5.00 x 8 10-Ply) STD
Heavy-Duty Hydraulic Winch with Nylon Belt Including Automatic Cut-off STD
Dbl 1" x 29"/2" x 29" Nylon Strut Straps with Protective Sleeve STD
Lear/Citation/Beechjet Hold Down Hoop INCL
Chine Protectors STD
Four-Step Extension Ladder STD
Side Mount Accessory Holders STD
High Gloss Enamel Red or White Paint with Polyurethane Protective Coating STD
Steel Side Rub Rails STD
Parts/Service/Operation Manual with Exploded View on CD STD
One Year Gold Seal Warranty STD
1 Citation X/Sovereign Hold Down Adapter 605.00
1 Falcon 50/900/2000 Interface Tool 1,331.00
1 Lear 40/45/70/75 Yoke Adapter 1,122.00
1 Pintle Towing Hook Adapter for Cradle 272.00
Sub Total $78,373.00
LESS: Preferred Customer Discount (Municipality)(8,375.00)
Sub Total $69,998.00
Freight N/C
Total $69,998.00
August 31, 2017
By_Mike Shain__________________ Accepted_____________________________ Date______________
Personally Guaranteed by: ______________________________________________________Date _____________
Print Name: ________________________________ Address: ___________________________________________
We are pleased to submit this quotation for your consideration. Our quote is valid until:
Should you place an order, be assured it will receive our prompt attention.
Quotation
Collier County Airport Authority
3299 Tamiami Trail E, Suite 700 August 1, 2017 Mike Shain
Naples, FL 34112-5749
June 22, 2017 Motor Freight
Marco Island Executive Airport 6-8 Weeks ARO Warrenton, Oregon USA
2005 Mainsail Drive
Naples, FL 34114
Attn: Justin E. Lobb, Manager
Tel: 239 642 7878 / Fax: 239 394 3515
Email: JustinLobb@colliergov.net Prepaid+add Prepaid+add
To Be Determined
Ship Via:
Date:Sales Person:
EXW: (Incoterms 2010)
Insurance:
Inquiry Date:
Ship Date:
Terms:
Shipping Charges:
16.G.2.b
Packet Pg. 2791 Attachment: 17 Aug1 Collier County - Marco Island Executive Airport AP8750CX-AL (3545 : Purchase of Lektro for MKY)