Agenda 09/26/2017 Item #16D2009/26/2017
EXECUTIVE SUMMARY
Recommendation to approve the FY14-17 Department of Children and Families (DCF) Criminal
Justice Mental Health Substance Abuse (CJMHSA) Grant Final Program and Financial Status
Report and recognize that that the excess match made by Collier County Sheriff’s Office may be
used to cover the shortfall in contractual match requirement by DLC and NAMI of Collier County
subrecipients along with specific findings.
OBJECTIVE: To maintain compliance with DCF grant requirements and associated subrecipient
agreements, and submit a Final Program Status Report for the period July 1, 2014 through June 30, 2017.
CONSIDERATIONS: The CJMHSA program was established by the State to provide funding to
counties to benefit those in the criminal justice system. The funds are used to plan, implement, or expand
initiatives that increase public safety, avert increased spending on criminal justice, and improve the
accessibility and effectiveness of treatment services for adults who have a mental illness, substanc e abuse
disorder, or co-occurring mental health and substance abuse disorders and who are in, or at risk of
entering, the criminal justice system.
On June 10, 2014, the Board of County Commissioners (Board) approved the County’s agreement with
DCF and the subsequent subrecipient agreements with David Lawrence Mental Health Center (DLC),
Collier County Sheriff’s Office (CCSO), and NAMI of Collier County (NAMI) (Agenda Item 16D9). The
agreements became effective July 1, 2014 and expired June 30, 2017.
The DLC Centralized Assessment Center (CAC) has been in operation since the inception of the grant.
The CAC hosted a FIRST team that provided a coordinated jail reintegration team to arrestees with
mental health and substance abuse problems to decrease the likelihood of re-arrest. Crisis Intervention
Training (CIT) was provided to officers quarterly. The CAC enhanced the efficiency and effectiveness of
CIT officers seeking to divert individuals from arrest, incarceration, or prosecution. The NAMI Peer
Specialist provided services such as resource coordination, supported employment, motivational
interviewing, supported housing, group counseling, and assistance with the attainment of disability
benefits.
Quarterly Program and Financial Status Reports are a requirement of the grant and were submitted to
DCF on a quarterly basis. A Final Program Status Report covering the three-year CJMHSA grant award
period is required to be approved by the Board before submission to close out the CJMHSA FY14-17
grant.
The Final Program Status Report includes a detailed progress summary of the grant, performance
outcome measures, barriers that were encountered, achievements that were made towards meeting the
deliverable requirements, and a detailed summary of the effect the grant program had on adults who have
a mental illness or substance abuse disorder. Collier County and its partners were successful in
completing the grant performance measures as evidenced by the CAC screening 11,553 clients for
possible FIRST eligibility. FIRST services were delivered to a total of 331 clients. An additional
component of the grant includes the training of law enforcement personnel, and during the three-year
period, a total of 250 officers completed CIT Training. Training officers in CIT ensured that they access
the CAC as alternatives to arrest. Diverting clients to the CAC assists in reducing jail costs and
decreasing the likelihood of re-arrest. Of the 331 clients served in the FIRST program since July 1, 2014,
69 have been re-arrested, resulting in a non-recidivism rate of 79%. All program outcome numbers have
been met and exceed.
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The Department of Children and Families requires a minimum of a dollar for dollar match commitment
for this grant. The total commitment required is minimally commensurate to the funds expended and to
date Collier County has exceeded the match commitment by $64,315.04. Each of the subrecipients is
required to meet a match obligation as outlined in their agreement. The David Lawrence Center has a
match shortfall of $7,106.42 and NAMI has a match shortfall of $2,749.48. To meet their obligations the
Collier County Sherriff Office has committed their excess match to each of the subrecipients to satisfy the
match obligation in their agreements. The grantor agency, DCF has approved this action and has directed
Collier County to make payment.
The Agreement between Collier County and the State of Florida does not specify which subrecipient is
required to pay the match; only the amount of the match. See Exhibit F, Section F-7. The three
Agreements between Collier County and each of the three subrecipients (CCSO, DLC and NAMI) require
match from each subrecipient but does not specify that the match must be made directly by that
subrecipient. See Exhibit F, Section F-3 of each contract. Staff also has communications that support
CCSO’s designation of overpayment of its portion of the match to the shortfall of DLC with DLC’s
acceptance and to NAMI with NAMI’s acceptance.
FISCAL IMPACT: There is no new fiscal impact with this executive summary. The total expended
during the grant period of 07/01/2014 to 06/30/2017 was $794,000.10. The amount expended by DLC,
CCSO, and NAMI was $710,954.85; in conjunction, they provided a total of $858,315.14 in match.
Collier County, in the role of fiscal agent and grant manager, expended $83,045.25.
GROWTH MANAGEMENT IMPACT: There is no growth management impact.
LEGAL CONSIDERATIONS: The subrecipient agreements have expired. Otherwise, amendment to
each contract to clarify the match requirement would have been another appropriate solution.
Accordingly, this item is approved for form and legality and requires a majority vote for Board action. -
JAB
RECOMMENDATION: That the Board:
1) Approves and authorizes the Chairman to sign Collier County’s FY14-17 Criminal
Justice Mental Health Substance Abuse Final Program; and
2) Finds that:
DLC and NAMI did not provide the match amount as set forth in their
subrecipient agreements;
CCSO has provided a match in excess of the match amount set forth in its
subrecipient agreement;
CCSO has expressed its desire in writing to designate its excess match as
payment on behalf of DCL and NAMI for their shortfall in match;
While the DLC and NAMI contracts state that subrecipient shall provide
match funds, such provisions do not necessarily require the funds be given
directly from DLC and NAMI to DCF.
DCF, the grantor agency, has opined in writing that no compliance issues
will result by CCSO covering DLC and NAMI’s portion of match.
3) Accepts excess match payments made by CCSO to DCF as payment being made on
behalf of NAMI and DLC such that the match requirements set forth in all the
subrecipient agreements are considered met.
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Prepared by: Rachel Brandhorst, Grant Coordinator, Community and Human Services
ATTACHMENT(S)
1. CAO Approved Final Program Status Report (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.20
Doc ID: 3611
Item Summary: Recommendation to approve the FY14-17 Department of Children and Families
(DCF) Criminal Justice Mental Health Substance Abuse (CJMHSA) Grant Final Program and Financial
Status Report and recognize that that the excess match made by Collier County Sheriff’s Office may be
used to cover the shortfall in contractual match requirement by DLC and NAMI of Collier County
subrecipients along with specific findings.
Meeting Date: 09/26/2017
Prepared by:
Title: Grants Coordinator – Community & Human Services
Name: Rachel Brandhorst
08/13/2017 4:33 PM
Submitted by:
Title: Division Director - Cmnty & Human Svc – Public Services Department
Name: Kimberley Grant
08/13/2017 4:33 PM
Approved By:
Review:
Public Services Department Joshua Hammond Additional Reviewer Skipped 08/15/2017 7:11 AM
Public Services Department Kristi Sonntag Additional Reviewer Completed 08/15/2017 10:17 AM
Community & Human Services Kristi Sonntag Additional Reviewer Completed 08/15/2017 10:17 AM
Community & Human Services Blanca Aquino Luque Additional Reviewer Completed 08/15/2017 4:37 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 08/15/2017 5:23 PM
Operations & Veteran Services Sean Callahan Additional Reviewer Completed 08/16/2017 7:37 AM
Public Services Department Joshua Hammond Level 1 Division Reviewer Completed 08/16/2017 8:45 AM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 08/17/2017 10:51 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 08/17/2017 11:24 AM
Grants Erica Robinson Level 2 Grants Review Completed 08/21/2017 11:43 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/21/2017 1:39 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/22/2017 3:18 PM
Grants Therese Stanley Additional Reviewer Completed 08/28/2017 11:30 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 08/30/2017 3:03 PM
Board of County Commissioners Michael Cox Meeting Completed 09/12/2017 9:00 AM
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