Agenda 09/26/2017 Item #16C109/26/2017
EXECUTIVE SUMMARY
Recommendation to approve Contract Amendment Number 5 reactivating Contract No. 04 -3673,
"Professional Engineering Services for Design of the Northeast Water Reclamation Facility and
Water Treatment Plant," and authorizing the issuance of a purchase order in the amount of
$172,642 to initiate the update of the Northeast Utility Facility design criteria under Project No.
70194, and to authorize the necessary budget amendment.
OBJECTIVE: To initiate the necessary steps to update the final design to include updates for
automation design, supervisory control and data acquisition and programmable logic controllers to match
current technology and standards since originally designed in 2010, in preparation of the first phases of
the Northeast Water Reclamation Facility and the Northeast Regional Water Treatment Plant to meet
demand in the northeast region.
CONSIDERATIONS: On December 14, 2004, as Agenda Item 10E, the Board of County
Commissioners (Board) approved Contract No. 04-3673 (the “Contract”) with Carollo Engineers, Inc.
(“Carollo”), in the amount of $11,725,020 for professional services related to the Northeast Regional
Water Reclamation Facility (“NERWRF”) and the Northeast Regional Water Treatment Plant
(“NERWTP”) (collectively, the “Project”). The total amount of the Contract was approved with the
stipulation that authorization to proceed with the services phased in on the basis of Board approval of
funds necessary for each fiscal year for the duration of the Contract. Funds in the amount of $3,249,000
were authorized during fiscal year 2005, and obligated under Purchase Order No. 4500041201.
Subsequently, on November 15, 2005, as Agenda Item 10G, the Board approved Amendment No. 2 to the
Contract in the amount of $1,144,432, bringing the total contract amount to $12,869,452. On January 10,
2006, as Agenda Item 16C9, the Board approved a modification to Purchase Order No. 4500041201 in
the amount of $4,146,000. This and other modifications resulted in a total obligation of $8,073,838.80
under Purchase Order No. 4500041201. The result to date of that purchase order is a complete set of
signed and sealed construction drawings and specifications for the Project.
The growth and population projections developed for Collier County during the planning period in
October 2007 showed a slower rate of growth than previously projected, and that trend continued through
2009. On January 26, 2010, as Agenda Item 16C2, the Board approved Amendment No. 3 to the Contract
to hibernate the Project, allow for the management of activities during hibernation, and providing for
future reactivation of the Contract. On February 27, 2015, the Board approved Contract Amendment No.
4, which extended the period for the consultant to perform services through the eventual completion and
closeout of all services required on the Project.
The request to reactivate the Contract, amend Carollo’s hourly rates in accordance with the terms of the
Contract, and approve a new proposed Scope of Work providing for the design criteria update is
memorialized in the attached proposed Amendment Number 5 to the Contract (Attachment 1). Project
reactivation is in anticipation of the quantity of large developments going through different stages of the
Growth Management Department review process. Based on current and anticipated growth patterns in
the northeast region, staff requests that the Contract be reactivated and contemporaneously approve the
issuance of a purchase order to Carollo in its proposal amount of $172,642 to update the design criteria
for the Project as described in Exhibit A5-A to Amendment Number 5. That update is required to identify
any design modifications needed to account for changes in technology over the past seven years, and to
redefine the required treatment capacity for the first phases.
The need for readiness is also supported by the “Collier County Water -Sewer District System Utilization
and Diminishing Capacity Report” (the “Checkbook”) which compares available treatment capacity to the
quantity of Board-approved planned unit developments (PUDs). Currently, the Checkbook reports that if
all active Board-approved PUDs within the current service area were to be constructed, there would be a
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1% deficit in potable water treatment capacity in the regiona l system, there would be 19% remaining
capacity at the North County Water Reclamation Facility, and there would be a 45% deficit at the South
County Water Reclamation Facility (Reference Attachment 2).
Schedule B - Attachment B of the Contract requires the rates to be adjusted for inflation by the consumer
price index (“CPI”) with a 3.5 percent annual maximum cap. The hourly rates in Carollo’s proposal have
been adjusted 26 percent in total, consistent with the Consumer Price Index for U.S. city average, a ll
urban consumers, not seasonally adjusted (as reported by the U.S. Department of Labor, Bureau of Labor
Statistics, from December 2004 through December 2016). Once the design criteria is updated, a further
contract amendment will be brought to the Board that captures any necessary modifications to the final
designs in preparation of future construction.
The remaining uncommitted amount ($4,795,613.20) under the Contract will be used to fund the design
criteria update, design revisions, bidding services and potential construction services. Design updates and
permitting will start in FY 2018, with the first phases of the NERWRF and the NERWTP anticipated to
be operational in 2023. The anticipated construction cost of the NERWRF is estimated at $30 to $42
million, including up to four million gallons per day (MGD) of wastewater treatment capacity, irrigation
quality water storage and pumping, and a deep injection well. The anticipated construction cost of the
NERWTP is estimated at $40 to $56 million, including up to four MGD of potable water treatment
capacity, raw water wells and conveyance, treatment, finished water storage, high service pumping, and
concentrate injection well. The total anticipated construction cost for the NERWRF and the NERWTP is
estimated at $70 to $98 million. Timing and capacity are tentative and may be adjusted with updates in
development forecasts and adoption of developer agreements. Should interim transitional treatment
capacity be required before the above timeline, it will be constructed at the existing Northeast Sub-
Regional Plants (formerly the Orange Tree Utility Company).
FISCAL IMPACT: The source of funding is Water Impact Fees, Fund (411) and Wastewater Impact
Fees, Fund (413). A budget amendment is required from Reserve for Capital, Fund (411) Res/Xfer in the
amount of $100,000 to Project No. 70194, and from Reserve for Capital, Fund (413) Res/Xfer in the
amount of $100,000 to Project No. 70194. The additional $27,358 included in the budget amendments
may be used for incidental expenses related to activation. New rate studies and bonds will be necessary
to fund construction phases.
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities and to remain in compliance
with all regulatory programs, including concurrency requirements, the Federal Department of
Environmental Protection’s readiness reporting pursuant to permit conditions and all other laws and
administrative codes and regulations.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. - SRT
RECOMMENDATION: To (1) approve Contract Amendment Number 5 reactivating Contract No. 04-
3673, "Professional Engineering Services for Design of the Northeast Water Reclamation Facility and
Water Treatment Plant," with Carollo Engineers, Inc., provide for a CPI adjustment to the consultant’s
hourly rates, (2) authorize the issuance of a purchase order in the amount of $172,642 to initiate the
update of the Northeast Regional Water Reclamation Facility design criteria, the Northeast Regional
Water Treatment Plant design criteria (including technology updates), and (3) authorize the necessary
budget amendment.
Prepared by: Tom Chmelik, P.E., PMP, Public Utilities Engineering and Project Management Director
Joe Bellone, Public Utilities Finance and Operations Support Director
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ATTACHMENT(S)
1. Attachment 1: Amendment #5 (PDF)
2. Attachment 2: Concurrency Checkbook (XLSX)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.1
Doc ID: 3433
Item Summary: Recommendation to approve Contract Amendment Number 5 reactivating
Contract No. 04-3673, "Professional Engineering Services for Design of the Northeast Water
Reclamation Facility and Water Treatment Plant," and authorizing the issuance of a purchase order in the
amount of $172,642 to initiate the update of the Northeast Utility Facility design criteria, and to authorize
the necessary budget amendment.
Meeting Date: 09/26/2017
Prepared by:
Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management
Name: Tom Chmelik
06/28/2017 7:03 PM
Submitted by:
Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management
Name: Tom Chmelik
06/28/2017 7:03 PM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 08/08/2017 12:38 PM
Public Utilities Department Margie Hapke Level 1 Division Reviewer Completed 08/08/2017 1:04 PM
Water Steve Messner Additional Reviewer Completed 08/09/2017 2:25 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 08/14/2017 8:07 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 08/14/2017 8:08 AM
Procurement Services Swainson Hall Additional Reviewer Completed 08/14/2017 8:30 AM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 08/17/2017 4:16 PM
Solid and Hazardous Waste Heather Bustos Additional Reviewer Skipped 08/18/2017 3:47 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 08/18/2017 4:23 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/21/2017 11:27 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/21/2017 1:35 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 09/05/2017 4:22 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/06/2017 4:18 PM
Board of County Commissioners Michael Cox Meeting Completed 09/12/2017 9:00 AM
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16.C.1.aPacket Pg. 1402Attachment: Attachment 1: Amendment #5 (3433 : NE Facilities Design Criteria Update)
16.C.1.aPacket Pg. 1403Attachment: Attachment 1: Amendment #5 (3433 : NE Facilities Design Criteria Update)
16.C.1.aPacket Pg. 1404Attachment: Attachment 1: Amendment #5 (3433 : NE Facilities Design Criteria Update)
16.C.1.aPacket Pg. 1405Attachment: Attachment 1: Amendment #5 (3433 : NE Facilities Design Criteria Update)
16.C.1.aPacket Pg. 1406Attachment: Attachment 1: Amendment #5 (3433 : NE Facilities Design Criteria Update)
16.C.1.aPacket Pg. 1407Attachment: Attachment 1: Amendment #5 (3433 : NE Facilities Design Criteria Update)
16.C.1.aPacket Pg. 1408Attachment: Attachment 1: Amendment #5 (3433 : NE Facilities Design Criteria Update)
16.C.1.aPacket Pg. 1409Attachment: Attachment 1: Amendment #5 (3433 : NE Facilities Design Criteria Update)
WATER
REGIONAL NORTH SOUTH
1a.52.000 24.100 16.000
1b.48.000 24.100 16.000
2a.33.963 14.625 17.313
2b.31.877 11.831 9.944
3a.14.037 9.475 (1.313)
3b.16.123 12.269 6.056
4a.29%39%-8%
4b.34%51%38%
5.14.493 5.012 5.877
6a.48.456 19.637 23.190
6b.46.370 16.843 15.821
6c.(0.456)4.463 (7.190)
6d.1.630 7.257 0.179
6e.-1%19%-45%
6f.3%30%1%
7.0.000 0.000 0.000
8a.(0.456)4.463 (7.190)
8b.1.630 7.257 0.179
11a.-1%19%-45%
11b.3%30%1%
FOOTNOTES/QUALIFIERS:
Apr-07 Jan-16 Sep-03
Apr-06 Feb-16 Jan-16
Existing Permitted Plant Capacity
COLLIER COUNTY WATER - SEWER DISTRICT
SYSTEM UTILIZATION AND DIMINISHING CAPACITY REPORT ("CHECKBOOK")
WATER AND WASTEWATER
DATA: Current as of August 17, 2017
WASTEWATER [1]
All amounts in Million Gallons per Day (MGD)
Available Capacity Based on 3-Day Peak (Line 3a - Line 5)
Available Capacity Based on Highest Month Average (Line 3b - Line 5)
SYSTEM AVAILABILITY BASED ON HIGH MONTH AVG. (Line 6d / Line 1)
Existing Operational Plant Capacity (based on 2014 master plan)
Highest 3-Day Consecutive Peak Demand [2]
Highest Month Average Demand [3]
Current Available Diminishing Capacity Based on 3-Day Peak (Line 1 - Line 2a)
Current Available Diminishing Capacity Based on Highest Month Avg. (Line 1 - Line 2b)
SYSTEM AVAILABILITY BASED ON HIGHEST MONTH AVG. (Line 3b / Line 1)
BCC-APPROVED, ACTIVE PUD COMMITMENTS (NOT INSTALLED)[4]
Total BCC-approved Active PUD commitments to date (per GMD PUD Master List)[5]
Highest 3-Day Peak Demand Plus Active PUD Commitments to Date (Line 2a + Line 5)
Highest Month Avg. Demand Plus Active PUD Commitments to Date (Line 2b + Line 5)
SYSTEM AVAILABILITY BASED ON 3-DAY PEAK (Line 3a / Line 1)
CURRENT AVAILABLE CAPACITY (BASED ON HISTORICAL FLOW)
SYSTEM AVAILABILITY BASED ON 3-DAY PEAK (Line 6c / Line 1)
SYSTEM AVAILABILITY BASED ON HIGH MONTH AVG. (Line 8b / Line 1)
FUTURE PLANT CAPACITY
Expansions Within Next 12 Months [6]
Future Available Capacity After Expansions Based on 3-Day Peak (Line 6c + Line 7)
Future Available Capacity After Expansions Based on Highest Month Avg (Line 6d + Line 7)
FORECAST - WITH FUTURE COMMITMENTS AND EXPANSIONS
SYSTEM AVAILABILITY BASED ON 3-DAY PEAK (Line 8a / Line 1)
CURRENT AVAILABILITY WITHOUT FUTURE COMMITMENTS
[6] Planned Capacity Additions Scheduled to come online (according to the approved 2016 AUIR).
[2] Line 2a: Mo-Yr of Highest 3-Day Consecutive Peak Demand since January 2003 =>
[3] Line 2b: Mo-Yr of Highest Month Average Demand since January 2003 =>
[1] Wastewater North and South shown separately because of the finite capacity of the interconnect.
[4] Capacity requested by outstanding active BCC-approved PUD units as documented in the most current GMD PUD Master List. The outstanding PUD units are
assumed to be developed before PUD closeout. Level of service for future commitments is defied by the FAC and the Master Plan.
[5] Built-out, closed-out, inactive, and discontinued PUD's are not included in line 5; only active PUD's are included.
9681.xlsx 9/18/2017
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0
10
20
30
40
50
60
WATER WASTEWATER
Permitted Capacity
Current 3-Day Peak Demand
Current 3-Day Peak Demand
+ All PUD Commitments
CCWSD CAPACITY AND DEMAND (MGD)
August 2017
9681.xlsx 9/18/2017
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Packet Pg. 1411 Attachment: Attachment 2: Concurrency Checkbook (3433 : NE Facilities Design Criteria Update)