Agenda 09/26/2017 Item #16A4909/26/2017
EXECUTIVE SUMMARY
Recommendation to authorize payment of an outstanding invoice for Agreement No. 14 -6332
Exotic Vegetation Removal for projects to Earth Tech Environmental LLC.
OBJECTIVE: To authorize payment for an outstanding invoice related to exotic vegetation removal and
restoration work already completed.
CONSIDERATIONS: On October 28, 2014, the Board awarded Agreement No. 14-6332 Exotic
Vegetation Removal to Collier Environmental Services; EarthBalance; Earth Tech Environmental LLC;
Environmental Restoration Consultants, Inc.; Kevin Erwin Consulting Ecologist, Inc.; and Sandhill
Environmental Services LLC. (Item 16.D.9).
In January 2017, the Road Maintenance Division utilized this contract to obtain a quote for exotic plant
removal and site restoration work at near the Cocohatchee Canal. Earth Tech Environmental responded to
the request for quotation with a lump sum price of $61,566.80. Due to staffing changes within the
division, the requisition to purchase this work did not move forward. In April 2017, Road Maintenance
staff requested a new quote from Earth Tech Environmental and received a proposal for $54,500, which
reflected a slight modification to the scope for reduced sodding. The Procurement Services Division
rejected the requisition, as the contract requires quotes from all vendors on the contract if quotes exceed
$50,000. Since the quote included wildflower planting, staff determined that particular work was not
necessary to the restoration project and chose not to move forward with that task. Procurement Services
released the revised requisition for $47,000 and verified with division staff that wildflower planting
would not be performed at that site now or in the future.
On May 15, 2017, the $47,000 invoice (#3649) from Earth Tech Environmental was submitted for
processing. Clerk staff completed their pre-audit on June 21, 2017 and the payment was included in the
June 27, 2017 Board agenda backup (item 16.J.16.a) and blocked for payment. On June, 29, 2017,
Clerk’s Finance revised their pre-audit notes to include a request to work with the Procurement Services
Division to determine how best to move the payment forward since the quote had changed several times
before the PO was issued. In order to remit payment to the vendor, specifi c Board approval has been
requested by the Procurement Director and Clerk’s Finance.
Staff has affirmed work on the attached invoice has been completed in compliance with the specifications,
and requests the Board to accept the work performed by the contractor and authorize the Clerk’s Office to
process the payment due.
FISCAL IMPACT: Funds in the amount of $47,000 have been encumbered and are available within the
Road Maintenance Division Operating Fund (101) to remit payment for Earth Tech Environmental
invoice 3649.
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with
this Executive Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
RECOMMENDATION: That the Board of County Commissioners authorizes payment of outstanding
invoices for work performed utilizing Agreement No. 14-6332 so that payment to Earth Tech
Environmental may be processed by the Clerk’s Office.
16.A.49
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09/26/2017
Prepared by: Allison Kearns, Financial and Operational Support Manager, GMD & Catherine Bigelow,
Operations Manager, Procurement
ATTACHMENT(S)
1. Earth Tech Invoice 3649 (PDF)
16.A.49
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09/26/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.49
Doc ID: 3671
Item Summary: Recommendation to authorize payment of an outstanding invoice for Agreement
No. 14-6332 Exotic Vegetation Removal for projects to Earth Tech Environmental LLC.
Meeting Date: 09/26/2017
Prepared by:
Title: Supervisor - Operations – Road Maintenance
Name: Diane Lynch
08/22/2017 5:06 PM
Submitted by:
Title: Superintendent - Roads & Bridges – Road Maintenance
Name: Jonathan Vortherms
08/22/2017 5:06 PM
Approved By:
Review:
Growth Management Department Diane Lynch Level 1 Reviewer Completed 08/22/2017 5:22 PM
Growth Management Operations Support Allison Kearns Additional Reviewer Completed 08/23/2017 12:28 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 08/23/2017 1:07 PM
Growth Management Department Diane Lynch Department Head Review Skipped 08/22/2017 5:03 PM
Growth Management Department James French Deputy Department Head Review Completed 08/23/2017 7:15 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 08/24/2017 10:18 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/24/2017 10:46 AM
Budget and Management Office Mark Isackson Additional Reviewer Completed 08/24/2017 11:05 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/24/2017 3:35 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 08/27/2017 9:20 AM
Board of County Commissioners Michael Cox Meeting Completed 09/12/2017 9:00 AM
16.A.49
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Office : 239-304-0030 Fax : 239-324-0054
EARTH TECH ENVIRONMENTAL
1455 Rail Head Blvd, Suite 8
Naples, FL 34110 US
(239) 304-0030
www.eteflorida.com
INVOICE
BILL TO
Collier County Road
Maintenance Department
c/o Dawn Wolfe
4800 Davis Boulevard
Naples, FL 34104
INVOICE #3649
DATE 04/28/2017
DUE DATE 05/28/2017
TERMS Net 30
PROJECT PROJECT MANAGER
COCOHATCHEE CANAL Chris Stephens
ACTIVITY QTY RATE AMOUNT
Cocohatchee Canal Exotic Removal (COL): All work was performed
and completed in April 2017. Purchased Order No. 4500175574
RMA12727 COCO1
Task 1.0 Exotic Vegetation Removal: Earth Tech Environmental LLC
cut, stump treated, and remove all woody vegetation along the
748LF of canal shoreline on the southern shoreline of Cocohatchee
Canal (see map). All cut material was chipped in place and disposed
of off-site. No cut material remained within project area. All
horticultural debris from this task will be properly disposed. An
FDACS licensed and FDOT safety certified project foreman will
supervise all work. This is a lump sum fee type
1 43,500.00 43,500.00
Task 2.0 Foliar Herbicide Treatment: Earth Tech Environmental LLC
performed a foliar herbicide treatment along 668LF of seawall on the
southern shoreline of Cocohatchee Canal (see map). This task
consisted of using an EPA approved herbicide to treat all vegetation
growing within and along the designated seawall. All treated
vegetation remained within the treatment area. An FDACS licensed
and FDOT safety certified project foreman supervised all work. This
is a lump sum fee type.
1 3,500.00 3,500.00
It is suggested that native plants are installed near the top of slope
of the south canal to stabilize loose dirt which will help to prevent
bank erosion. A maintenance plan should be implemented to treat
all exotic regrowth vegetation.
Exotic Removal Rate Code 50 hours @ project manager rate $85
per hour, 106 hours @ crew leader rate $65 per hour, 1024.56 @
chain saw operator rate $35 per hour.
Please indicate if you would prefer to have invoice sent via mail.
Purchase Order No. 4500175574.
BALANCE DUE $47,000.00
16.A.49.a
Packet Pg. 1217 Attachment: Earth Tech Invoice 3649 (3671 : Earth Tech 3649)