Backup Documents 01/29/2002 WBOARD OF COUNTY COMMISSIONERS
WORKSHOP MEETING
JANUARY 29, 2002
t~aples gaily News
Ncples, ?} 341n2
Af~:d~it of ~ubl~cation Nap!es Daily Ne~s
[~ARD OF COHNTY
CHRIS HORTON
,~0 bOX ~13016
NAPLES FL
58385~26 NOTlC~ OF BOARD OF C
S,~;te of Florid~
County ~f Colli-
Refcre '.iqe ~,nc.~ . ~., eu~'hority, personally
appe.~r~ B. La,mb. uh~ -'~n oath says that she serv,,~
as th~ A~sis~,~ Cor~ratr. ~;ecret6r, of th~ NaFles
~[y ~.,s, a ~e~Ly newspaper publi~h~ at Naple%
in Collier County Florida: that the attached copy
of adver~ Jsi~,~ wa~ publ. i~;hed ~n said news~per on
Cat~ listed.
Affiant further says that t~se said Ns~[5~ Dai,y
News is a news~per ?blished at Naples, ~. said
CoLlier County, F~orid~, arid t~at the said
ncwapa~ur has :~er~ro~ore been cont :nuously
published in ~id Collier County, Florida, each
d~y aq~ has been enter~ as $(~cond class
~,~'Lt~r a[ the po~. of~ce i~ Naples, ~n said
C~llJe" County, [:t~ri~, for a per,cd of I yea~
next preced~';g the first publication of the
attauE~ co.y cf ad~,-tisement; and
~u;.the: say:~ th~: she has ;~eitS~er p~iJ
Dromi~c~ ~n% pcrsc:~¢ f'r~ or cor~rati~n any
~sc:.:nt~ r~;~te~ commis=: ~ '; cr refund for the
['u~p~e o'{ ..~cur~?J ~h~s adver~:isem¢:-~ for
pt,bl'~c'.ion ~n the s~:~ news~?~r.
PO;~L~$HE~~ ON: ~1/'27
NOTICE OF BOARD OF COUNI~ COMMISSIDNERS
WORKSHOP
TuesdaV~:~A~. '29, 2g02
..o1 ~ ,19~. ofl_s .r.,o~'~nce Ko~._m, MLK
~s east Ta.m~am, Tra~, Nap~e_s, Florida. The Work-
shop will Include, but may not ~ Ilmltod to, the fol-
lowing:
* Strategic planning '
The meeting Is aeon to the I~ubllc.
. . _Any person ~ decides to ~a~eal a decision of
.m!s.~oa[..d wt!l neea. q recold of the groceedlngs per.
.m. ~n. mg mqr .mo., aaa meremre may need to ensure
mm. a veraanm retard of the p_roceedlngs ls made,
wnmn record Inc udes the tostlmon¥ and evidence
upon which the a~mal Is to be bmod.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Jim Co__l~tt~_, Chairman
DWIGHT E. BROCK, CLERK
By:/s/Maureen Kenyon
Deputy Clerk
January 27 No. 195603'1
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA
Supervisor of Elections-Rev. Dr. Martin Luther King Building
January 29, 2002
9:00 A.M.
1. Pledge of Allegiance
2. THIS ITEM CONTINUED FROM THE JANUARY 23~ 2002 BCC MEETING.
Approval of a contract for professional lobbyist services with Arnold and
Blair, L.C.
3. Vital Signs Report
4. Strategic Planning
1. Review of FY 01 Strategic Plan
B. Review of issues by
· Staff
· Citizen's Survey
· Focus
· BCC
C. Stratification of Issues
5. Review and Development of Questions for the 2002 Citizen's Survey
January 8, 2002
Pam Perrell
Naples Daily News
1075 Central Avenue
Naples, Fl. 34102
Re: Notice of Public Meeting
Dear Pam:
Please advertise the enclosed notice one time, on Sunday, prior to
the meeting as follows:
Advert±sing Date
January 27, 2002
Meeting Date
January 29, 2002
Please send the Affidavit of Publication, in duplicate, together
with charges involved to this office.
Thank you.
Sincerely,
Ellie Hoffman
Deputy Clerk
Purchase Order #200213
NOTICE OF BOARD OF COUNTY COMMISSIONERS
WORKSHOP
Tuesday, January 29, 2002
9:00 A.M.
Notice is hereby given that the Collier County Board of County
Commissioners will hold Workshop on TUESDAY, JANUARY 29, 2002 at 9:00
A.M., in the Supervisor of Elections Conference Room, MLK Building, at the
Collier County Government Complex, 3301 East Tamiami Trail, Naples, Florida.
The Workshop will include, but may not be limited to, the following:
Strategic Planning
The meeting is open to the public.
Any person who decides to appeal a decision of this Board will need a
record of the proceedings pertaining thereto, and therefore may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Jim Coletta, Chairman
DWIGHT E. BROCK, CLERK
By:/si Maureen Kenyon
Deputy Clerk
Ellie J. Hoffman
To:
Subject:
paperrell@naplesnews.com
Notice of January 29, 2002 Workshop
Good Afternoon Pam,
Please advertise the above referenced
meeting as indicated on the attached.
Thank you.
Ellie
Meeting notice.doc Strategic
Planning. 1.doc
Ellie J. Hoffman
From:
Sent:
To:
Subject:
System Administrator [postmaster@naplesnews.com]
Tuesday, January 08, 2002 3:24 PM
Ellie J. Hoffman
Delivered: Notice of January 29, 2002 Workshop
Notice of January
29, 2002 Wor...
<<Notice of January 29, 2002 Workshop>> Your message
To: 'paperrell@naplesnews.com'
Subject: Notice of January 29, 2002 Workshop
Sent: Tue, 8 Jan 2002 15:29:25 -0500
was delivered to the following recipient(s):
Perrell, Pamela on Tue, 8 Jan 2002 15:23:48 -0500
FAX
TO:
FAX NO.:
COMMENTS:
FROM:
LOCATION:
FAX NO:
PHONE NO:
DATE SENT:
COLLIER COUNTY COURTHOUSE
(941) 774-8408
(941) 774-8411
01/08/2002
# OF PAGES: (Including cover) 2
Donovan Court Reporting
(941) 793-7991
BCC Workshop to be held 3anuary 29,
2002, in the Supervisor of Elections
Conference Room as per the attached
E I lie Ho ffman '~~~
SENT: 3:15 P. tv1.
Collier County Strategic Planning for
2002 - 2003
"The future does not get better with hope, it get$ better by plan. And to
plan for the future we need~oals." Jim Rohn.
Collier County has been through a gmat deal over the last eighteen months.
During this time, much has been learned about not spending the amount of time
necessary on the planning process and not having well developed and engrained
systems for tracking and reporting progress.
If we do nothing other than get over these immediate hurdles and do not take
time to stop, review and learn the valuable lessons available from these events,
we will have wasted an enormous opportunity. As much as the immediate
pressures of issues facing us today demand and grab our time and attention, for
a Board of County Commissioner, it is the time and efforts that are made today,
looking at the future and the road to that future, that will have the greatest impact.
The first step in a learning process is to look at how the problems got to be
problems in the first place. In reviewing the events of the last eighteen months,
there were a number of causes for breakdowns that can be summarized as:
+ Lack of attention to planning
+ Poor planning processes
+ Disjoint between the land development process and the capital
construction process
Poor reporting systems
+ Lack of accountability
Organizations can be in any number of different states in their life cycles. They
are characterized as being in a state of building, maintaining, consolidating
restructuring, declining, or any number of other positions in an organizational life
cycle. Collier County could most likely be characterized as an organization that
is "re-building". Re-building can leave us focusing on the past and the events
that got us here, or we can look at the future and see that we are in a unique
position of op[3ortunity. As a re-building organization, we are creating brand new
systems for:
Listening and understanding what it is the community wants from its local
government.
2. Assimilating that information through the Board into a strategic planning
process.
Generating the reliable and factual information upon which decisions about
these plans can be made.
4. Tracking the key indicators for capital projects construction, operations,
budgets.
o
Reporting to ensure that the work necessary to complete the plans is
progressing according to established schedules.
However, it is very important that we recognize and all agree regarding A.) What
state we are in and B.) What the priorities of an organization in this state should
be. The strategies and annual work plans of an organization in a re-building
stage are very different from those of an organization in other positions. A
rebuilding organization needs to look internally, spending time assessing, and
implementing internal changes, i.e. it needs to rebuild how it does its work.
Other Counties may be looking to diversify their programs or expand where their
services will be provided. Collier County needs to stop, and focus on instituting
repetitive, reliable basic systems and making them routine.
The work ahead, is not flashy or exciting but rather is very tedious and time
consuming - ~. Further, to do the work that needs to be done
correctly, will take time and patience. What follows is an outline for a conceptual
three-year plan that is proposed for the Board's consideration. During this
period, constituencies within the community will want the County government to
delve into new areas, tackle new problems, provide new and cutting edge
services. What is proposed does not do that, and will require that we stay
focused on a very limited core of functions, that we learn to say no, and that we
re-build the organization from the ground up.
What is required from the BCC through this strategic planning process will be to:
1. Review the information from the vital signs report
2. Review the information from Focus and the annual County Citizen's
Survey
3. Discuss and establish the "state" of the organization
4. Agree to the philosophical focus of an organization at this point in its
life cycle.
5. Establish a set of strategic goals that can be incorporated into the
County staff's planning, budget development and tracking processes.
Three Year Conceptual Strategic
Planning FY 02- 04
1. 2001: "Year of Response" Crisis Management, Defining Problems,
Implementing revisions to address crisis problem areas
1.1. Golf Course Impact Fees.
1.1.1. Get the uncollected fees collected
1.1.2. Determine how the fees did not get collected
1.1.3. Fix the system
1.1.4. Update all impact fees
1.1.5. Investigate opportunities for additional fees
1.2. Transportation
1.2.1. Immediately get roads under construction.
1.2.2. Restructure to provide a team of people to address the problem.
1.2.3. Develop a road construction plan.
1.2.4. Develop funding options for on going transportation needs.
1.2.5. Establish systems for ensuring progress and completion of the plan
milestones
1.2.6. Review and amend the Land Codes & Comprehensive Plan
regarding transportation
1.2.7. Look for additional local and collector road opportunities
1.3. Wastewater
1.3.1. Get North Plant expansion completed
1.3.2. Revise the planning process and schedule for plant expansions
1,3.3. Revise the revenue streams to lower use and increase cost to new
development
1.3.4, Establish systems for ensuring progress and completion of the plan
milestones
1.3.5. Get South Plant under construction
1,3.6. Begin the work on the long term locations for future plants
1.4. Internal Improvements
1.4.1. Staffing
1.4.2. Development of Mission & Vision
1.4.3. Vertical and Horizontal Communications
1.4.4. Cross Functional Teams
2002: "Year of Assessment & Chan.qe". Review systems that need to be
assessed and developing systems that can provide factual information and
repetitive/reliable/routine processes.
2,1,
2,2,
2,3,
2,4,
2,5.
2.6. Internal.
2.6.1. Divisional annual work plans and budgets that incorporate the
BCC's established strategies
2.6.2. Ops/Track. Performance Based Budgeting
2.6.3. FMS system implementation
2.6.4. GIS system development
2.6.5. Cross functional Strate.q c Management Teams to establish and
track metrics or outcomes
2.6.6. Development Review Process
2003: "Year of implementation". Complete the major revisions to systems,
implement changes, indoctrinate staff, educate community.
2004: "Year of Standardization" Make the routine - routine. Look to engrain
the cycle of public input; strategy development; outcome measures & budget
development; review & reporting systems; and accountability as Collier
County's way of doing business.
VITAL STATISTICS REPORT
VITAL STATISTICS
for CDES
· Building Permits Issued
· Building Inspections Performedl
· Building Construction Vel
· BulldlngPermlt Raven
· Housing - Affordable Housing
· Code Enforcement
· Impact Fee Comparison8
Building Permil Totals Over Fiscal Years 1996 thru 2001
Five Year Annual Totals/or Building Inspections
Fiscal Year~ 19~6 to 2001
Daily Inspection Average~ Comparing Colk, r Co. with Other Nearby
Counly~ FY 1999.2000
Cof~rucllon Va'ue T~als Over FI~t Yea~s
Permd Revenues From 1996 to 2001
Permit Revenues Compared By Mnnlh
From 1996 lo 2001
~9 M
,L'. I 410 F
Abo~ Chad il::l~des ~ I, t4i,
'Now & E ~slin~ Homes
'[t~cOfY Oownlrend du~ Io le~r r~w u',ts & ~s~;~l ~ls aYai!abJbly as a rosSI OI
Housing Impact Fee Wawers for New Housing
~ FY g&~g Po~y man~ed to a/ow Bolh
'lreac~ lee W~,~r ProOram Overhauled in FY 9g-o0 I0 greaW R~iuce Turnaround hme: ~ inaeas~
New Affordable Housing Units Produced By Year
,
FY 97-~8 FY 9&96 FY ~ FY ~1 ~ 01~
Trend Il ~ due to IncrflMflg ~nd acqul~on ~st & ~ii~btf~.
Code Enforcement Cases Comparin~ .............
, .......... ,!L~ .......
Cornpar~$iort of All CocJe Achon Orders
vs Unfounded Invoshgations
~ 01 Budgeled R~vlnuel Compared to Actual RIv®null
FY 01 Bu;Ige~ed Itl~ac! Fee~ Compared to CollecUonl
(IJfiautldc¢l)
General Fund Revenues
General Fund Expenditure Type
General Fund
Revenue and Expenditure Trend Analysis
4
Transportation Operations
Revenues
s~4.ooo,ooo I ~:
Transportation Operating Expenditures
Fund(s) 101-106
$~o,ceo.oco
Unincorporated General Fund (111)
Revenue Sources
s, zom.~of ;
Unincorporated General Fund (111)
Expendilures
S~2,ooo.oco
Unincorporated General Fund (111)
Expenditures
(:3 Tremle,. Io Slmelf
Community Development Fund (113)
Revenue Sources
Community DevelOpmonl Fund (113)
Expenditures
Communily Development Fund (113)
Expenditures
p~,, ............
Tourist Dev~t Revenues
Funds 193-196
s~4.(~o.(~o~ ·
s'z~°.~l i ~'1 ,.. i
sto.(x~o, oooH I I -- ~.m i
Tourist Development Expenditures
Fund 193-19G
s14,o~o.(xx) I I'1
Capital Projects Funds - (exc~Ll~e cd Roads)
6
Capital Projects Funds o (exclusive o! Roads)
Source of Revenues
*== ii fl
Bond & Loan Obligations
$250,000.000 ~ ................
,
$150.000,000 ]
FY FY FY FY FY FY FY FY FY
92 93 94 95 S6 97 g6 ~9
10
Co 11 i er Count y
Strategic Planning
2002
Collier County Strategic
Planning 2002
· Review of
Previous strategic
planning
· Review of
information from
other sources
· Stratification of
program priorities
2001 BCC Actions-
Staff Supported
· Employee Investment Plan - Skills based
advancement plan, improv ed evaluation process, pay
plan adjustment.
· De-Centralized Government - Funding of
North Government Services Center, continued efforts
to provide e-government, C.G. Satellite facility.
· Capital Funding Plan - Utility Impact fee
increases, impact fee updates, transportation funding
plan, revised AUtR process.
2001 BCC Action-
External Supported (Horizon
Committees created updates in
April 2002) ,~ ~
· Affordable Housing
· Green/Open Space
· Health Care for the Uninsured
· Economic Development/Redevelopment
· Growth Management/Smart Growth
2001 "Shadow S~~
Action
· E-Government-
Update provided at the
IT/PlO workshop
· Grant Acquisition Plan BCC ~
- opted to ~
continue to rely on staff and new lobbyist.
Have staff continue to look at grant
acquisition options.
· Obtained $7,560,000 in grants in FY 01.
2001 Future Action - Actions
for a Fiscal Year beyond 2001
· Overhaul Contract Manaqement - Contracts
Management Team created, presentation by
Army Corp of Eng., team still developing final
recommendations.
· ,,Customer Outreach Plan (2002) - Pursue an
organized means of developing customer
customer input and feedback
· Or,qanizational/B~siness Manaqement
Process - Review of business systems, and
development of new revised processes. FY
02 will finalize Transportation and focus on
Commun~ment.
Collier' County
Strategic Planning for
2OO2
On-Going Major
Projects for 2002
Staff
FMS Implementation
Capital Construction
Program Management
Tra nspor~ation Funding
Rural Lar~s and Rural
Fringe
GIS
LDC Amendments
Neighborhood Ma~ter
Plans
eGov
Public Inforn~tlon
Improvements
Improved Contract
Management
Security Enhancements
Utility Blling Upgrade
Major Policy Issues Previously
Discussed for BCC
Consideration O
· Jails
· Rural Fringe and Rural Lands
· Service Quality Levels (urtan vs. rural services)
· LDC & GMP review and revision process
· 'Wort(force Hcusing
· *Social Services in CollierCounty
· 'Green Space
· 'Transpo~atJon & Capital Consruction & Funding
· 'Smart Grov4h
· 'EDC
* Existing and On Going Efforts
3
Citizen Survey Information
According to Voters the Projects/Services
that most need improvement are:
= Road and Traffic related matters
· Control/Manage Growth
· Water Conservation
· Preservation of the Natural Environment
· Health Care Concerns
Focus Report Information
· GREENSPAGE Sub-Committee:
Recommendation: The Conservancy of
Southwest Flodda to initiate public dialogue
using resource tools to develop consensus on
open space needs and priorities
Focus Report Information (Urban
Design Sub-Committee)
. Create Blue Ribbon Technical
Urban Design Team, to foster
completion of comprehensive
urban development plan
· Implement Geographic
Information System
· Add Urban Design Section to
Land Development Code to
facilitate sense of community
4
Urban Design Sub-Committee. continued
· Add Urban D~lsn S~ction to Land Development Code to faclli~tte
~n~ of community
- Create sense of place through s ignage,
landscaping, public spaces, street lighting and
furnishings, and bike paths
- Target rede vetopment areas such as Davis
Triangle. Bayshore Drive. Pine Ridge Road South
side from 41 to Goodlette. Naples Park, Bonita
Beach Road South Side and 951 f rom Golden
Gate to Green
- identify funding for Streetscape Master Plan
- Enhance targeted ac fivity centers to achieve
intemal cohesiveness and reflection of regional
character
- Determine availability of and access to existing
open spaces to enhance community character.
Urban Design Sub-Committee,
continued
· Create Citizens' Academy for effective
communication and education between
local government and citizens to provide
educational forums on community
development.
Focus Committee: Economic
Diversity Initiative
· Institute a pro-
competition taxation
and regulatory climate
· Allocate occupational
license fees to support
diversification efforts
· Provide ombudsman
business assistance
services
Expedite permitting for
qualified businesses
Secure funding for
grants and incentives
· Implement County-wide
conservation program
· Evaluate potential for
contamination
· Expand reclaimed water systems
· Develop program for wet season
surface water discharge
· Create a City/County Advisory
Board
· Restore Natural Sheefflow on
Focus Committee: Transportation
Sub-Committee
· Incorporate roadway input
into County Master Plan
· Adopt roadway
specifications into County
Right of Way Manual
· Establish dedicated funding
sources for landscape
efforts
· Institute transportation
public awareness program
www. webalia.co--~
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FRASER & MOHLKE ASSOCIATES, INC.
Post Or. ce Box 2312
Naples, Horida 34106-2312
Telephone 941/262-1410
Telecopim 941/262-11S0
January 11, 2002
Ms. Joanne Hartke, Director
Institute of Government (590-1100 x7815)
Flonda Gulf Coast Umversity
10501 FGCU Boulevard South
Fort Myers, Florida 33968
Dear Director Hartke and Manager Olliff:
cMr; To~ Olliff, C_ounty Manager
oilier t~ounty Government Center (774-8383)
2nd Floor - W. Harmon Turner Builcting
3301 East Tarniami Trail
Naples, Florida 34112
RE: 2002 COUNTY TELEPHONE SURVEY
Scope of Work and Cost _O~_oea.__ei_'Qn
Fraser & Mohlke Associates, Inc. CF&M) is prepared to undertake the Fifteenth ~
Telephone Survey of ~ Voters in ~ County ~ ~ 1-S.
Interviewing of respondents by members of the League of Women Voters of Collier
County (LWVCC) leading to completion of a mirimum of 50 registered-voter households from
each of five county-commission districts can begin within 10 weeks following your approval to
proceed.
RESEARCH PLANNING PHASE: F&u'VI will undertake pla_fuzing for the 2002 tele-
phone survey by preparing a sampling plan and developing a questionnaire instrument in co-
operation with the LWVCC and the Office of the County Manager.
We anticipate that the research-planning period and the completion of interviewer
training will require a professional-time commitment by F&M of approximately 20.0 hours.
F&M estimates the cost of its professional services for the research-planning period in-
cluding questionnaire design and sampling; development of interviewer irmtmctions, printing
anti collation of questionnaires, and the development of a 1Lst of qualified registered voter re-
spondents before the onset of interviewing to be $1,200.00 (20.0 hours @ $60.00 per hour).
INTI~RVIEWING PHASE: F&M estimates that a five- to six-week period will be re-
quired to complete the proposed 250 interviews.
Realistically, volunteer interviewers experience difficulty in devoting more than 3.0
hours each day to interviewing.
Interviewing could begin during the week of March 18-22. It is estimated that total
volunteer-interview time of between 85.0 and 90.0 hours will be required to complete a mini-
mum of 250 telephone interviews.
Between 14 to 16 League-volunteer interviewers will be needed to conduct the survey.
Plans call for interviewers to work approximately 3.0 hours Monday through Tlmrsday
and Saturday during the interviewing period.
If interviewing could begin during the third week of March of this year, it could be corn-
pleted as early as May 6, 2002.
Page 1 of 2
F&M's professional time devoted to research administration, questionnaire codinE, and
tabulation of survey data during and following the interviewing period is estimated to be 40.0
houm. Our professional'~ervices during the interviewing phase of the 2002 survey are estimat-
ed to be $1,800.00 (30.0 hours @ $60.00 per hour).
In considera~on for the interviewing conducted by members of the League of Women
Voter~, F&M will contribute $3.00 for each of the 233 telephone interview~ completed by
League member~ F&M will present a check in the amount of $699.00 at the League's March
18, 2002 monthly luncheon meeting in recognition of its contribution to the 2001 survey.
TABUlaTION PI~,S~.: Thi~ third phase of the proposed survey is proposed to be mm-
pleted on or about May 27, 2002.
ANALYSIS & SUMMARY REPORT PHASE: TI~ fourth and last phase of the Survey
is proposed to be completed on or about July 22, 2002.
We e~timate the cost of our services for tabulaCing~ analyzing, and reporting survey find-
mg~ to be $2,400.00 (40.0 hours @ $60.00 per hour).
F&M's estimate o1: the total cost of its services for the 2002 telephone survey
We request respectfully that the customary "progress billing system" employed during
the past 14 years be continued for the Fifteenth A~ual Colder County. Telephone Survey.
Accompanying this propc~al letter is F&M's initial progre~ billing invoice in the amount
of $1,800.00 payable on acceptance of our proposal.
Payment of a second progress billing invoice in the amount of $1,800.00 will be request-
ed following completion of survey interviewing.
A final payment of $1,800.00 will be requested following F&~vl's submission of its report
of study findings.
Fraser & Mohlke A~sociate$ look~ forward to your joint approval of this proposed "Scope
of Work and Cost Quotation" for the Fifteenth A~ual Colder ~ Telephone Survey.
Thank you for the opportunity to be of service to Collier County Government.
Very truly yours,
· ohl
esxdent
The Honorable Pat Clark 1st Vice President (263-4656)
League of Women Voters of Gollier Gounty (LWVGG)
Suite 35-B, 660 Ninth Street North
Naples, Florida 34102
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