Agenda 07/11/2017 Item #16E307/11/2017
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other items as identified.
OBJECTIVE: To promote accountability and provide transparency to the public and gain th e
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular Administrative Rep ort which
provides for Board approval of the following transactions:
•Contract change orders/Amendments that do not exceed ten (10%) of the current Board approved
aggregate amount;
•Modifications to the current Board approved performance schedule (number of days);
•Other items as determined by the County Manager or designee.
Also included in this report, are “After the fact” memos from various County Divisions, as requested by
the Clerk’s Finance staff for process of invoices.
FISCAL IMPACT: The net total for (4) four c hanges to contracts is $43,035. The total number of
days added to contracts is (37) thirty -seven.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. - JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: To ratify/approve change orders and/or Contract Amendments; and other
items as determined by the County Manager or designee in accordance with Procurement Ordinance
2017-08.
Prepared By: Adam Northrup, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0711 Change Order Report - FY17 (PDF)
2. 0711 After the fact memos - FY17 (PDF)
3. 0711 Change Order Backup - FY17 (PDF)
07/11/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.3
Doc ID: 3411
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other items as identified.
Meeting Date: 07/11/2017
Prepared by:
Title: Procurement Specialist – Procurement Services
Name: Adam Northrup
06/21/2017 3:58 PM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
06/21/2017 3:58 PM
Approved By:
Review:
Procurement Services Barbara Lance Level 1 Purchasing Gatekeeper Completed 06/22/2017 8:05 AM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 06/22/2017 10:13 AM
Procurement Services Adam Northrup Additional Reviewer Completed 06/26/2017 3:04 PM
Procurement Services Ted Coyman Additional Reviewer Completed 06/26/2017 3:32 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 06/27/2017 2:23 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 06/27/2017 3:18 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/28/2017 8:26 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 06/28/2017 9:20 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/30/2017 3:19 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 07/03/2017 5:04 PM
Board of County Commissioners MaryJo Brock Meeting Pending 07/11/2017 9:00 AM
Administrative Services Change Order Report
Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division - Project Manager Original Contract
Amount
Current Contract
Amount
Change Order
Amount
Revised Contract
Amount
% Over
Board
Approved
Amount
Contract
Length
Change in
length
(Days)
Updated
contract
length
Change in
length
(%)
1 1 16-6618 2 4/13/2017 C-2 Alterations Compass
Construction
Facilities Management - Claude
Nesbitt $199,305.00 $199,305.00 $43,035.00 $242,340.00 21.59%117 0 117 0.00%
2 6 16-6660 1 6/12/0217 Airport Pulling Road North of
Vanderbilt Bonness, Inc.Transportation Engineering - James
Zuver $1,902,380.62 $1,902,380.62 $0.00 $1,902,380.62 0.00%180 1 181 0.56%
3 12 13-6164 1 6/14/2017 Parking Structure Inspection TY Lin International Facilities Management - Tony
Barrone $7,310.00 $7,310.00 $0.00 $7,310.00 0.00%77 29 106 37.66%
4 13 17-7067 1 6/21/2017 Karen Drive Stormwater JRL Underground
Utilities, Inc
Bayshore Gateway CRA - Tami
Scott $313,329.09 $313,329.09 $0.00 $313,329.09 0.00%90 7 97 7.78%
Meeting Date Total number of Change orders Total Dollar
Change
Total
Change in
Days
7/11/2017 4 $43,035.00 37
Collier County
0111111111111000F
Public Services Division
Parks & Recreation
MEMORANDUM
To: Ted Coyman, Procurement Services Division, Director
From: Barry Williams, Parks and Recreation Division, Director
Subject: After -The -Fact Request on PO# 4500176019
Date: May 10, 2017
On PO# 4500176019 Parks and Recreation staff inadvertently purchased the product from
SiteOne Landscape Supply the secondary vendor on contract# 16-6575 for the Purchase and
Delivery of Fertilizer rather than from the primary contractor (Green Technologies, LLC).
While reviewing the bid tabulation for 14-14-14 Poly- Plus Sulfur Coated staff inadvertently
selected the price $23.65 for SiteOne Landscape Supply instead of $18.98 for Green
Technologies.
We recognize the error and will work closely with staff to avoid this issue in the future. Please
accept this request so we may proceed with the payment of invoices# 78908954 & 78931820 to
SiteOne Landscape Supply.
If you have any questions or concerns, please do not hesitate to contact me at 252-4035.
BarryWiliiams
Director, Park and Recreation Division
Por�C,s,�
ecreafion
Parka and Pama on -150M Lmng" Road - Naples, Fionda 34109 • 239.252-4000 • FAX 239-514-W • www aAoerparks com
NAPLES FL OUR ORDER NO. INVOICE DATE INVOICE NO. PAGE
3706 PROGRESS AVE 92795412 01/17/17 78931820 1
NAPLES, FL 34104-3649
PHONE #: 239 -643-3255
CUSTOMER CODE SHIPPED VIA DATE SHIPPED TERMS CUSTOMER ORDER NO.
245970, CUSTOMER PICK UP 01/17/17]NET 30 DAYS 450017249
SOLD TO- SHIPPED TO-
COLLIER CTY BOCC North Collier Regional Park
PARKS & REC DEPTS
3299 Tami ami
Tri E Ste 700 15000 Li vi ngston Rd
Naples FL 34112-5749
Napl es FL 34109-3808
INVOICE 1310
PRODUCT CODE DESCRIPTION UNrr PRICE AMOUNT
QUANTrTY QUANTITY
510282 LESCO 14 - 14 - 14 L&O 100% COATE 200 0 EA 23 .650 4730 00
Sy
4730 .001 0 001 0 00 0 00 0 001 TOTAL INVOICE
LINE TOTAL
OTHER CHARGIE� DELIVERY CHARD TAXABLE AMOK Ntj SALES TAX FIST 4730 00
DATE DUE
02/16/17
Lan
LAM -2
SCAPE SUPPLY
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;CoCounty
Public Services Division
Parks & Recreation
MEMORANDUM
To: Ted Coyman, Procurement Services Division, Director
From: Barry Williams, Parks and Recreation Division, Direct
Subject: After -The -Fact Request on PO# 450017251.3
Date: March 2 8, ? 017
..-m.tiWMwn i:v,..a:::.ni..a3H:x.mMweM.w:. :rv:eiwmnanL.'nr;«.'+'w.rv. a.:M+wvx....rwnpxar..1s:+..rm
On PO# 4500172513 Parks and Recreation staff inadvertently purchased product from Helena
the secondary vendor on contract# 14-6247 for the Purchase and Delivery of Fungicides,
Pesticides, Herbicides rather than from the primary contractor (Crop Production Services).
While reviewing the bid tabulation for Roundup Qu-ikPRO staff inadvertently selected the first
line item (140) rather than the intended line (145) for Roundup QuikPRO 6. 8#.
Item 9 Description and Unit of Measured
Aligare, LLC
Crop Production Helena Chemmal Company
Services, Inc.
125 Ranger Pro
12.5
14.24/gl (2.5 gl)
1,2.5
$14.902.5 Cal
12.5
14.74/gal
126 Razoe Pro
30gal drum 13,53/gl (30 gl)
30gal drum
30gal drum 17.25/gal
127 Razoe Pro
14.24/gl (2.5 gl)
$15.50
17.245/gal
128 Renovate 3
gal
36.42/gl (2.5 Cl) gal
$249.35 pi
79.75/gal
131 RESOLUTE 65WG Sit
9.14/lb (5 lb)
n/b
8.60/lb
132 Revive
101b bucket no bid
101b bucket
$149.50 101b buam
135.00/pail
133 REVOL'VE6 : Revolver (4 x t Qt) (Qt)
no bid
n/b
204.00/gt
134 REVOLVER 10T
no bid
n/b
204.00/qt
135 Revolver 87oz bottles
no bid
n/b
i 540.00/bot
136 Reward 2 x 2.5 GA (no substitute)
Gallon
no bid
Gallon
$79.00 Gallon
79.00/gal
138 Rodeo 2 x 2.5 GA (no substihAe)
Gallon
no bid
Gallon
$19.20 Gallon
, 17.500/gal
140 Round quik pro
no bid
$9.98
62.90/jug
141 Round Up Pro 2 x 2.g GA (no substitute)
Gallon
no bid
Gallon
n/b Gallon
18.25/gal
142 Round Up Pro Maxx
1.671al
no bid
1.67p1
$41.91 1.67gal
' 48.20/jug
143 ROUNDUP PRO TSO 2.5G
Gallon
14.24/gl (23 gl) Gallon
$14.90 Gallon
18-25/gal
144 ROUNDUP PROMAX 1 67G
Galion
no bid
Gallon
$25.10 Gallon
+ 48.20/j ug
145 ROUNDUP QU1KPR0 6.8#
Gallon
no bid
$8.20 Gallon
62.90/jug
146 ROUNDUP130 . Roundup Pro (2x2.5 Gal)
Gallon
14.24/gi (2.5 gl) Gallon
$14.90 Gallon
18.25/gal
147 ROUNDUP214 Roundup Quikpro (4x6.8 Lb Jug)(Ea
Gallon
no bid
Gallon
$9.98 Gallon
62.90/jug
We recognize the error and Will Work closely with staff to avoid this issue in the future. Please
accept this request so we may proceed with the payment of invoice# 22813459 to Helena.
If you have any questions or concerns, please do not hesitate to contact me at 252-4035.
Barry Williams
Director, Parks and Recreation Division.
P9ftaft PROM txl • 15000 Lnrrq" Road • Nate F44a 34109.239.252.4400 • FAX 239-514.8657 •www coberpaft cam
Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Contract Modification Work Order Modification Amendment
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Contract/Project:
Project Manager Name: r: Division Name:
Original Contract/Work Order Amount $ 199,305.00 6/28/16, 16E5 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount #N/A 6/28/16, 16E5 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 199,305.00 6/28/2017 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 43,035.00 21.59%Total Change from Original Amount
Revised Contract/Work Order Total $ 242,340.00 #N/A Change from Current BCC Approved Amount
Cumulative Changes $ 43,035.00 21.59%Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date (Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other (see below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and /
or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the
impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Procurement Services
Change Order Form
50136
COMPASS Construction
4500174834 16-6618 2
C-2 Alterations
Facilities Management C. Nesbitt
N/A 4/15/2017
0
12/19/2016
1. This change order is to correct the pre-existing electrical issues in C-2 (Procurement Services) that were not
discovered until contractors were on site. When tying the new construction into the existing electrical service it
was determined by the building inspectors that the existing service is not up to code. In order to complete the
work and obtain a Certificate of Occupancy (CO) the following work must be completed:
a. Correct wire coloring meant to distinguish high voltage circuits from lower voltage ones
b. Long lengths of wire passing though the building in flexible conduit need to be converted to rigid pipe
c. Electrical grounding methods at panels must be updated to most current code.
Collier County Building officials were consulted to contribute guidance in resolving the issues prudently.
2. The original scope of work on this job was intended to be very simplistic (installation two walls and tie into
existing electrical runs). When the contractor was onsite, it was discovered that those specific electrical runs
were not up to current code, and would need to be updated inorder to obtain the final Certificate of Occupancy.
3. If these changes are not completed, the existing hazard and safety conditions would remain. Licensed
electrical contractors will not proceed with, or certifiy work unless they were corrected first. Both resulting in the
denial of a Certificate of Occupancy.
Increases for unforeseen conditions are allowable in the contract under section 17, Changes in the Work. The
new amount of $242,340.00 is also below the contract limit of $250,000.00.
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