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Backup Documents 01/10/2017 Item #10A ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 0 A THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. '/ / C l 1 V` i—`3 O f� I O2 1. YVr'/N ' I`a.' i 3. County Attorney Office County Attorney Office b PI (1_0q -17 4. BCC Office Board of County c"1— Commissioners �S 5. Minutes and Records Clerk of Court's Office u J PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Phone Number Contact/ Department ) d !S M O e-t `f Agenda Date Item was1 Agenda Item Number Approved by the BCC 1 1 01 2 011. ►� Type of Document Number of Original Attached A' VV\OVra✓L4t,-)0() Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? 5" mc) j 2. Does the document need to be sent to another agency for additional signatures? If yes, provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. IlEr 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's Office and all other parties except the BCC Chairman and the Clerk to the Board 4) 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's ,,\ signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. t. 14 Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on ` i 01((utter date)and all changes made during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all changes directed by the BCC have been made,and the document is ready for th Chairman's signature. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 Teresa L. Cannon 0 ~ From: Teresa L. Cannon Sent: Thursday, June 29, 2017 11:33 AM To: Crystal K. Kinzel;Jennifer L. Milum Subject: Memorandum of Understanding Attachments: Item 10A from 1_10_17.pdf Hi Ladies, Attaches if the fully executed MOU between the Clerk and the BCC approved on January 10, 2017, Item#10A. Let me know if you would like a hard copy as well.Thanks Teresa Cannon, BMR Senior Clerk Minutes & Records Department 239-252-8411 239-252-8408 fax Teresa.Cannon@collierclerk.com • 1 1 0 A Teresa L. Cannon From: Teresa L. Cannon Sent: Thursday, June 29, 2017 11:31 AM To: Sue M. Barbiretti Subject: Memorandum of Understanding Attachments: Item 10A from 1_10_17.pdf Hi Sue, Attaches is the MOU between the Clerk and the BCC, approved on January 10, 2017, Item#10A Teresa Cannon, BMR Senior Clerk Minutes & Records Department 239-252-8411 239-252-8408 fax Teresa.Cannon@collierclerk.com 1 1OA Teresa L. Cannon From: Teresa L. Cannon Sent: Thursday,June 29, 2017 11:34 AM To: Brock, MaryJo (MaryJoBrock@colliergov.net) Subject: Memorandum of Understanding Attachments: Item 10A from 1_10_17.pdf Hi Maryjo, Attached is the MOU between the BCC and the Clerk approved on January 10, 2017, Item#10A. Let me know if you need a hard copy as well.Thanks Teresa Cannon, BMR Senior Clerk Minutes & Records Department 239-252-8411 239-252-8408 fax Teresa.Cannon@collierclerk.com 1 1 0 A MEMORANDUM OF UNDERSTANDING: Between The Collier County Board of County Commissioners and The Collier County Clerk of the Circuit Court and Comptroller, Dwight E. Brock This Memorandum of Understanding is entered into between the Collier County Board of County Commissioners (Board), acting in all of their capacities as a Board(s) and the Clerk of the Circuit Court and Comptroller, Dwight E. Brock (Clerk). I.Purpose The purpose of this Memorandum of Understanding is to outline an operational process for cooperation and consideration between the parties to avoid litigation and create an environment of collaboration between the Board and the Clerk. II. The Clerk Agrees: A. To work with the Board to resolve issues concerning Clerk processes to avoid litigation; B. To provide the Board information regarding processes, transactions and operations to streamline processes and facilitate County functions that are impacted by the operation of the Clerk; C. To work with the Board to resolve audit findings and/or potential audit findings to reduce the risk and/or likelihood of Audit comments in the Financial statements; D. To communicate to the Board issues and/or concerns impacting county government; and E. To not spend taxpayer funding for outside counsel regarding litigation between the Clerk and the Board. III. The Board Agrees: A. To work with the Clerk to resolve issues concerning County processes in order to avoid litigation; B. To provide the Clerk information regarding processes, transactions and operations to streamline processes and facilitate Clerk functions; C. To work with the Clerk to resolve audit findings and/or potential audit findings to reduce the risk and/or likelihood of Audit comments in the Financial statements;and D. To appoint a Commissioner to act as Liaison with the Clerk's Office. E. To not spend taxpayer funding for outside counsel regarding litigation between the Clerk and the Board. Duration of Memorandum of Understanding This Memorandum of Understanding shall begin when signed by both parties and is in effect for two years, and may be renewed thereafter by agreement of both parties. It is understood that this agreement may be amended only upon the written agreement of both parties. loA In agreement with the provisions of this Memorandum of Understanding, the parties affix their signatures in the spaces provided _ _X-3H Penny Taylor ie.firman / Date Collier Coun Board otz:olhy Commissioners • 1 op 4 - 427 - / f3� Dwight E. Bit; k Date Collier Coun. Clerk of the Circuit Court and Comptroller ATTEST: ATTEST: DWIGHT E.BROCK,OLE ' � -NL� DWIGHT E.BROCK,CLERK .. ...____ .Cal_.. Uti � By: Attest:ft atrman's� signature onl 1 , Approved as .f';i '1 ,' dlegality S 11 County Attome 1'.