Agenda 06/27/2017 Item #16D1606/27/2017
EXECUTIVE SUMMARY
Recommendation to approve loan agreements from the Smithsonian Institution's National Museum
of Natural History and the University of Pennsylvania Museum of Archaeology and Anthropology
allowing the Collier County Museums and the Marco Island Historical Society to borrow
significant artifacts found on Marco Island during the 1896 Pepper -Hearst Archaeological
Expedition for a temporary exhibit at the Marco Island Historical Museum, and to approve a
Memorandum of Understanding outlining each organization’s roles and responsibilities in hosting
the exhibition.
OBJECTIVE: To return to Marco Island, temporarily, significant artifacts found during the 1896
Pepper-Hearst Archaeological Expedition.
CONSIDERATIONS: The return on loan of Key Marco artifacts has been a shared objective of the
Collier County Museum and the Marco Island Historical Society for more than two decades. There are no
better artifacts in the world through which to engage, inspire, and educate people about Florida’s early
Native American cultures. A temporary exhibit of important Key Marco artifacts will enable Marco
Islanders, Floridians, and visitors from around the world to recognize the incredible complexity and
artistic achievements of the people who lived on Marco Island centuries earlier. Seeing the artifacts in
their place of origin will add to the appeal for residents and visitors.
On June 28, 2016, the Board approved submitting a joint application from the Collier County Museums
and the Marco Island Historical Society to borrow significant artifacts found on Marco Island during the
1896 Pepper-Hearst Archaeological Expedition from the Smithsonian Institution and University of
Pennsylvania (Agenda item 16D18). Applications were submitted and have been reviewed and approved
by the lending institutions.
Each institution has proffered a loan agreement that enumerates specific conditions under which the items
may be borrowed. Important requirements include precise construction specifications for display cases,
maintenance of specific temperatures and relative humidity, and the provision of appropriate electronic
surveillance and manned security. Together the Museum Division and the Marco Island Historical Society
can meet all named stipulations.
The Museum Division and the Marco Island Historical Society have developed a Memorandum of
Understanding specific to this project, outlining each organization’s roles and responsibilities in hosting
the exhibition. In general, the Museum Division will assume responsibility for site security and costs
related to insurance, crating, and shipping. The Marco Island Historical Society will assume responsibility
for mount making and case modifications, environmental monitoring and reporting, upgrades to the
interpretive aspects of existing exhibits, and miscellaneous other costs. The term of the agreement extends
through 30 days after the satisfactory return of the artifacts to the lending institutions. The most recent
audited financial statement of the Marco Island Historical Society is attached as a back up to this item to
demonstrate their ability to meet their financial commitments.
FISCAL IMPACT: In preparation for this exhibit, the Museum Division is investing approximately
$45,000 in the Marco Island Historical Museum for security surveillance systems, and has developed a
budget request for $150,000 in FY 18 to install back-up generator power. Operating expenses associated
with providing manned security are estimated at $138,000 over the 30-month period of the loan (not
incurred until FY 19). The Marco Island Historical Society expects to invest $250,000 in permanent
facility upgrades for this project and will cover some additional operating expenses over the same 30-
month period as well. The Marco Island Historical Society may produce an exhibition catalog or other
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collateral for fundraising purposes. Any revenues realized will be re-invested in the Museum.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney. The County
enjoys a unique relationship with the Marco Island Historical Society, which is reflected by the
Memorandum of Understanding. As this is a County Museum, most of the obligations which the Marco
Island Historical Society have agreed to undertake, if not fulfilled, are ultimately the responsibilit y of the
County. With that noted, this item is approved as to form and legality, and require majority vote for
approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact.
RECOMMENDATION: To approve loans agreements from the Smithsonian Institution's National
Museum of Natural History and the University of Pennsylvania Museum of Archaeology and
Anthropology allowing the Museum Division and the Marco Island Historical Society to borrow
significant artifacts found on Marco Island during the 1896 Pepper-Hearst Archaeological Expedition for
a temporary exhibit at the Marco Island Historical Museum, and to approve a Memorandum of
Understanding outlining each organization’s roles and responsibilities in hosting the exhibition.
Prepared by: Amanda Townsend, Director, Museum Division
ATTACHMENT(S)
1. MOU with MIHS signed (PDF)
2. smithsonian loan agreement (PDF)
3. U Penn Loan Agreement (PDF)
4. Financial Position December 2015 (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.16
Doc ID: 3362
Item Summary: Recommendation to approve loan agreements from the Smithsonian Institution's
National Museum of Natural History and the University of Pennsylvania Museum of Archaeology and
Anthropology allowing the Collier County Museums and the Marco Island Historical Society to borrow
significant artifacts found on Marco Island during the 1896 Pepper -Hearst Archaeological Expedition for
a temporary exhibit at the Marco Island Historical Museum, and to approve a Memorandum of
Understanding outlining each organization’s roles and responsibilities in hosting the exhibition.
Meeting Date: 06/27/2017
Prepared by:
Title: Administrative Assistant – Museum
Name: Wanda Bieschke
06/13/2017 2:01 PM
Submitted by:
Title: Division Director - Operations Support – Public Services Department
Name: Amanda O. Townsend
06/13/2017 2:01 PM
Approved By:
Review:
Public Services Department Joshua Hammond Additional Reviewer Completed 06/13/2017 2:18 PM
Public Services Department Sean Callahan Additional Reviewer Completed 06/13/2017 3:49 PM
Public Services Department Amanda O. Townsend Additional Reviewer Completed 06/13/2017 4:38 PM
Public Services Department Hailey Margarita Alonso Level 1 Division Reviewer Completed 06/14/2017 2:58 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 06/16/2017 3:25 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/16/2017 3:55 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/16/2017 4:43 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 06/16/2017 5:04 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 06/19/2017 4:59 PM
Board of County Commissioners MaryJo Brock Meeting Pending 06/27/2017 9:00 AM
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Packet Pg. 1158 Attachment: MOU with MIHS signed (3362 : Marco Cat Loan)
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Packet Pg. 1159 Attachment: MOU with MIHS signed (3362 : Marco Cat Loan)
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Packet Pg. 1160 Attachment: MOU with MIHS signed (3362 : Marco Cat Loan)
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Packet Pg. 1161 Attachment: MOU with MIHS signed (3362 : Marco Cat Loan)
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Packet Pg. 1162 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1163 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1164 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1165 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1166 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1167 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1168 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1169 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1170 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1171 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1172 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1173 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1174 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1175 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1176 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1177 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1178 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1179 Attachment: smithsonian loan agreement (3362 : Marco Cat Loan)
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Packet Pg. 1180 Attachment: U Penn Loan Agreement (3362 : Marco Cat Loan)
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Packet Pg. 1181 Attachment: U Penn Loan Agreement (3362 : Marco Cat Loan)
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Packet Pg. 1182 Attachment: U Penn Loan Agreement (3362 : Marco Cat Loan)
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Packet Pg. 1183 Attachment: U Penn Loan Agreement (3362 : Marco Cat Loan)
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Packet Pg. 1184 Attachment: U Penn Loan Agreement (3362 : Marco Cat Loan)
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Packet Pg. 1185 Attachment: U Penn Loan Agreement (3362 : Marco Cat Loan)
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Packet Pg. 1186 Attachment: U Penn Loan Agreement (3362 : Marco Cat Loan)
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Packet Pg. 1187 Attachment: U Penn Loan Agreement (3362 : Marco Cat Loan)
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Packet Pg. 1188 Attachment: U Penn Loan Agreement (3362 : Marco Cat Loan)
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Packet Pg. 1189 Attachment: Financial Position December 2015 (3362 : Marco Cat Loan)