Backup Documents 05/23/2017 Item #16I1A1Heritage Bay Community Development District
Board of Supervisors
Edwin Hubbard, Chairman
John May, Vice Chairman
Dennis Gagne, Assistant Secretary
F.Jack Arcurie, Assistant Secretary
Philip J. Magnarella, Assistant Secretary
Bob Koncar, District Manager
Justin Faircloth, Assistant District Manager
Gregory Urbancic, District Counsel
Jeffrey Satfield, District Engineer
Regular Meeting Agenda
January 5, 2017 — 9:00 a.m.
1. Roll Call
2. Approval of Agenda
3. Public Comments on Agenda Items
4. Approval of the Minutes of the December 1, 2016 Regular Meeting
5. Old Business
A. Lake and Pond Monitoring Program
B. Umbrella Association Discussion Update
C. Consideration of Recommending Community Association Lakes Committee
D. Lake 19 Littoral Clearing Proposal
E. Update on Smokehouse Bay Drive Drainage Issues
F. Update on Lake 5 Control Structure Analysis
6. New Business
A. Lake & Wetland Management Monthly Inspection Report
B. Lake 30A and 30B Analysis Update
C. Discussion on Lake Bank Restoration Projects Spring 2017
D. FY 2018 Budget Planning Timeline
E. Golf Course Maintenance/Renovation Schedule Summer 2017
7. Manager's Report
A. Approval of Financials, Check Register and Invoices
B. Investment Plan Update
C. Response to General Liability Insurance Questions
D. Field Manager's Report
E. Follow Up Items
District Office: Meeting Location:
210 N. University Drive, Suite 702 Heritage Bay Clubhouse
Coral Springs, FL 33071 10154 Heritage Bay Boulevard
954-753-5841 Naples, FL
•
December 1,2016 Agenda Heritage Bay CDD
8. Attorney's Report
9. Engineer's Report
A. Stantec CDD Records
10. Supervisors' Requests and Audience Comments
11. Adjournment
The next meeting is scheduled for March 2,2017 at 9:00 a.m.
District Office: Meeting Location:
210 N.University Drive,Suite 702 Heritage Bay Clubhouse
Coral Springs,FL 33071 10154 Heritage Bay Boulevard
954-753-5841 Naples,FL
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Date: January 5, 2017
Proposal: Consider the creation of a Heritage Bay Lakes Management Committee
to work in concert with the Heritage Bay CDD. Committee, along with the CDD,
will ensure the preservation and enhancement of one of our most prized community
assets
Concept:
• Stand-alone committee to oversee all activities within the community which
have the potential to adversely affect our lakes and lake water quality
• Committee to be made up of representative(s) from each home type (4) as
well as at least one representative from the Master HOA and report to a
Chairman as designated by the HB Board of Directors
• The Chairman will interface with the CDD on a regular basis or as appropriate
• Committee to function independently of the CDD in establishing their charter
but report out to the CDD as appropriate
• CDD Board of Supervisors to have an active role in the development of this
committee by sharing their concerns and providing support (engineering and
field service, etc)
• Committee and CDD to convene at least two times per year with dates to be
scheduled in conjunction with the posted CDD meeting dates
• Appoint a CDD liaison to work with this Committee in establishing their
charter as well as to coordinate meetings between this Committee and the
CDD
Heritage Bay CDD Responsibilities:
• an independent local government of substantially limited and one highly
specialized purpose
• make sure that maintenance is at sustained levels of high quality to enhance
the intrinsic value of owner's property
• Specific responsibilities for the entire Surface Water Management System
(SWMS) to include all 31 lakes, control structures and interconnect piping.
This is to include all required maintenance, water testing and reporting, and
overall assurance that we as a CDD are meeting the requirements as defined in
our charter, the Environmental Recourse Permits and as overseen by South
Florida Water Management District
Heritage Bay Lakes Committee (as presented by Ed Hubbard to the Board in
2013):
• to understand and promote the critical functionality and preservation of our
lakes and ponds
• to strive to increase member understanding and ownership of our most prized
asset by being aware of all actions which can adversely affect our lakes and
their long term viability
• to make sure that homeowners are aware of the factors which contribute to
good water management and conversely to poor lakes, ponds and property
management
• to work with the CDD in the study and assessment of our lakes and ponds to
identify ways to mitigate damage to our lakes and ponds and most importantly
engage all homeowners, HOA's and the Golf Course Staff in this vital process
• to work closely with our Heritage Bay management team, and expressly our
golf course and master grounds Superintendent, to ensure that we know what
is potentially going into our lakes and taking steps to mitigate any short term
and long term damage
• -> Key Item: to establish a list of all vendors performing work at Heritage
Bay and to establish a requirement of identifying all planned chemicals and
processes being utilized and having a "sign off' process prior to any work
commencing. Committee should plan to work with and through the respective
management companies in establishing control and approval mechanisms.
• to recommend items which require Master Board approvals and potential
spending of funds
• work with the HB Green Committee in understanding golf course
management and maintenance practices which have the potential of adversely
affecting our lakes or should the CDD be performing this?? BOS to
discuss this
• utilize local resources in the development and execution of a strategic vision
and action plans; University of Florida, SFWMD, Island Walk community, etc
Recommendation: obtain CDD Board of Supervisor approval to proceed and
recommend the creation of said committee by the Master HOA.
Lake &Wetland
. MANAGEMENT
SPECIAL SERVICE AGREEMENT
This Agreement is made between Lake and Wetland Management, Inc., and:
December 23, 2016
Heritage Bay Community Development District
c/o Severn Trent Services Justin.faircloth@stservice.com
210 North University Drive, Suite #702 (239) 245-7118 Office
Coral Springs, Florida 33071 (239) 245-7120 Fax
Both Heritage Bay and Lake and Wetland Management agree to these
terms and conditions for Special Service Agreement:
Description of Service Amount
LWM will manually cut and remove all littorals $3,900.00
from lake #19. All debris will be hauled off site. 50% discount
This will take approximately 3 days of labor to
complete. $1,950.00
Conditions:
1. Ownership of property is implied by CUSTOMER with acceptance of this
Agreement. In the event that CUSTOMER does not expressly own the areas where
the above stated services are to be provided, CUSTOMER represents that express
permission of the owner is given and that authorization to commence the above
mentioned services is allowed. In the event of dispute of ownership, CUSTOMER
agrees to hold harmless LWM for the consequences of such services.
2. LWM shall not be responsible for acts beyond its reasonable control, including
adverse soil and / or water conditions, adverse weather conditions, unavailable
materials, Acts of God, war, acts of vandalism, theft or third party actions.
CUSTOMER further states that neither party shall be responsible in damages or
penalties for any failure or delay in performance of any of its obligations caused by
above named incidences.
3. Invoices submitted for work completed shall be paid within 30 days of receipt. A
finance charge of 1.500% per month or an annual percentage rate of 18.000% will
be computed on all past due balances.
4. Any incidental activity not explicitly mentioned in this proposal is excluded from
the scope of work.
Lake and Wetland Management,Inc.
(239)313-6947 Office • (239)313-6950 Fax • office@lakeandwetland.com • www.lakeandwetland.com
•
Special Service Agreement Page 2
S. This proposal shall be valid for 30 days.
6. If LWM is required to enroll in any third-party compliance programs, invoicing or
payment plans that asses fees in order to perform work for CUSTOMER, those
charges will be invoiced back to CUSTOMER as invoiced to LWM.
7. LWM will maintain insurance coverage, which includes but is not limited to;
General Liability Property Damage, Automobile Liability, and Workman's
Compensation at its own expense.
8. No alterations or modifications, oral or written, of the terms contained above shall
be valid unless made in writing, and wholly accepted by authorized representatives
of both LWM and the CUSTOMER.
Customer acceptance - The above
prices, specifications and
conditions are hereby accepted.Gonzalo Ayres Authorized signature Date
Lake and Wetland Management, Inc. Heritage Bay C.D.D.
Lake and Wetland Management,Inc.
(239)313-6947 Office • (239)313-6950 Fax • office@lakeandwetland.com • www.lakeandwetland.com
•
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R _ _ x . M.R.I. Underwater Specialists, Inc •
17891 Wetstone Road �\ j ►
North Fort Myers, FL. 33917
239-690-3033 Office
239-707-5034 cell
239-236-1234 fax
Date Invoice#
1/2/2017 523
Bill To: Invoice Due Date: 2/1/2017
Heritage Bay CDD
c/o Serven Trent North America Job Name
5911 Country Lakes Dr. P.O.No. Terms
Fort Myers, Fl. 33905 Heritage Bay
Inspection/ROV Net 30
Quantity Description Rate Amount
1 We inspected and ROV interconnects between 28/30A,29/30A, 1,200.00 1,200.00
outfall for 30A,interconnects for lake 5 to lake 6.as per our
proposal#892.This price includes labor,materials,and
equipment to complete ROV and Inspections.Please see Proposals.
Total $1,200.00
All Invoices are due within 30 days.
Payments recieved after 30 days will have a Payments/Credits $0.00
10% late fee.
$1,200.00
Balance Due
`"% *'* M.R.I. UnderWaterSpecialists,Inc. •
'•"•'"'-'{' 17891 Wetstone Rd.
N.Ft.Myers,FL.33917 r
239-690-3033 Office
239-707-5034 Mike
239-236-1234 Fax
CGC 1507963
Name Proposal Date Estimate#
Heritage Bay CDD 1/2/2017 907
Project
Severn Trent North America
5911 Country Lakes Dr. Clean and Repair
Fort Myers, FL. 33905 Interconnects between
28/30A
Description Amount
We propose to dean and remove all debris&repair Interconnects between 28/30A.Please see report&DVD.This 5,000.00
price includes tabor,materials,&equipment to complete job.
Total $5,000.00
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Additional charges may occur if any changes are
made during scope of work and will become an extra charge over and above the estimate. All agreements contingent upon strikes,accidents or delays beyond our control. Owner to
carry fire,tornado and other necessary insurance. Our wokers are fully covered by workman's Compensation insurance.We will not be responsible for any unforseen incidents,when
we dewater any wet well system Due to sink holes crevases or breeches etc.in and around wet well.This proposal does not include replacing any landscaping(Grass,trees,
shrubs.etc.)all Jobsiteswi left ean,
Authorized Signature
Mike Radford President
This proposal may be withdrawn if not accepted within 30 days.
Arreptaurr of Proposal The Above price,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work as specified.Payments will be made within 30 days after invoiced.If not we wilt agree to pay a 10%late fee.
This proposal may be withdrawn if not accepted within thirty(30)days.
Signature
Date of acceptance
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" " * • M.RI.UnderWater Specialists,Inc. . •
• •*NI
• • 17891 WetstoneRd. `
` N.Ft.Myers,FL.33917
239-690-3033 Office N./0P
239-707-5034 Mike
239-236-1234 Fax
CGC 1507963
Name Proposal Date Estimate#
Heritage Bay CDD 1/2/2017 908
Project
Severn Trent North America
5911 Country Lakes Dr. Cleaning
Fort Myers, FL. 33905 Lake 5 to Lake 6
Description Amount
We propose to clean and remove all debris from lake 5 to lake 6 please see report and DVD.this price includes labor, 1,800.00
materials,ft equipment to complete job.
Total $1,800.00
All material Is guaranteed to be as specified. AU work to be completed in a workmanlike manner according to standard practices. Additional charges may occur if any changes are
made during scope of work and will become an extra charge over and above the estimate. All agreements contingent upon strikes,acddents or delays beyond our control. Owner to
carry fire,tornado and other necessary insurance. Our wokers are fully covered by workman's Compensation Insurance.We will not be responsible for any unforseen incidents,when
we dewater any wet well system.Due to sink holes crevases or breeches etc.in and around wet well.This proposal does not include replacing any landscapingiGrass,trees,
shrubs.etc.)all Jobsites will clean,
Authorized Signature
Mike Radford President
This proposal may be withdrawn if not accepted within 30 days.
Arreptaurr of Proposal The Above price,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work as specified.Payments will be made within 30 days after invoiced.If not we will agree to pay a 10%tate fee.
This proposal may be withdrawn if not accepted within thirty(30)days.
Signature
Date of acceptance
DATE: 01/31/2017
Copeland Southern Enterprises,Inc.
1668 Many Road North Fort Myers,Fl,33903 OWNER INFORMATION:
PROFESSIONAL SERVICES AGREEMENT BETWEEN
COPELAND SOUTHERN ENTERPRISES,INC.AND TELEPHONE NO.: (239)245-7118/306
Fax No: (239)245-7120
Heritate Bay Community Development District in Naples
E-MAIL:Justin.Fairclothi uistservices.com,
OWNER INFORMATION: PROJECT MANAGER:Scott Copeland
copelandsei@aol.com
OWNER'S ADDRESS: 10154 Heritage Bay Blvd,Naples,FL 34120 FEE AND TYPE:
BILL TO THE ATTENTION OF:Justin Faircloth,Assistant District Manager Time&Materials based upon the Rate Schedule in
effect at the time service is rendered. Estimated Fees:
PROJECT NAME:Control Structure 30A Dig and Flush Out 36"RCP $
WORK DESCRIPTION:Dig out North end of 36"RCP and CMP for Control Structure Not-To-Exceed Fixed Fee based upon the Rate
30A and re-stack Rip Rap around existing discharge pipe in low areas to level rock,flush Scheeduldule in effect at the time service is rendered:
out 36"pipe with high pressure 6"pump to remove sand and debris blocking flow.
REMARKS: 1)All Resident and Guest will need to be notified to stay clear of the work Lump Sum Fixed Fee: $2,775.00
area during the project for everyone's safety. 2)Work in this proposal will need to be
done during the Low Water and Dry Season which will need to be done within the next Total Fees: $2.775.00
few weeks while water is at its'lowest level and accessible with equipment.
Dear Justin Faircloth
In Pursuant to your request,Copeland Southern Enterprises,Inc. is pleased to submit the following proposal to Dig Out and Flush 36"
RCP on Control Structure 30A for the above-referenced project:
SCOPE OF SERVICES(Limited to the following):
1. CSEI will set up MOT around work areas to insure the safety of the residents and guests during the project.
2. Crews will remove existing Rip Rap Blocking discharge pipe and restack in low areas along shore line.
3. Crews will dig out 3 ft.of debris and sand blocking the North end of the 36"discharge pipe as seen in exhibit 1 below.
4. Crews will Flush out 36"RCP and CMP with high pressure 6"pump to insure years of proper flow.
5. Excess sand will be placed along the base of existing Rip Rap to support rocks along waters edge.
6. Work is estimated to take I day to complete.
7. MOT will be removed after project has been completed and work areas have been policed.
Note: Any additional work and services requested, and is not found in this Proposal can be done, but will require
additional cost to be paid in full with proposal fee upon the completion of job.
We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements.If so please sign the contract
proposal below and return a copy to our office by Fax or Email.Should you have any questions or need any additional information,
Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile#239-707-6806.Fax 239-995-0058
OWNER AUTHORIZATION: I warrant and represent that I am authorized to enter into this contract for professional services and I hereby
authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in
the"FEE TYPE"section above. I •ve re d,un rs and and agree to these Standard Business Terms.
Authorized Signature: Date: 2-12-17
Typed Name&rue: Justin Faircloth -Assistant District Manager on behalf of the Chairman
Exhibit 1,36"RCP and
CMP Discharge Pipe and area to be cleared.
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ADDENDUM TO AGREEMENT
This ADDENDUM TO AGREEMENT ("Addendum") dated as of the 12th day of
February, 2017, by and between the Heritage Bay Community Development District
("DISTRICT") and Copeland Southern Enterprises, Inc. ("CONTRACTOR"). (DISTRICT and
CONTRACTOR being collectively referred to herein as the"Parties").
WHEREAS, the Parties entered into a lake maintenance project ("Agreement") on
February 12,2017;and
WHEREAS, the DISTRICT is a "public agency" pursuant to Section 119.0701(1)(b),
Florida Statutes, and Chapter 119, Florida Statutes, provides for certain contract requirements
related to public records in each public agency contract for services.
NOW THEREFORE,the Parties hereby agree as follows:
1. CONTRACTOR agrees to comply with Florida's public records law by keeping
and maintaining public records that ordinarily and necessarily would be required by the DISTRICT
in order to perform the services under the Agreement by doing the following: upon the request of
the DISTRICT's Custodian of Public Records, providing the DISTRICT with copies of or access
to public records on the same terms and conditions that the DISTRICT would provide the records
and at a cost that does not exceed the cost provided by Florida law;by ensuring that public records
that are exempt or confidential and exempt from public records disclosure requirements are not
disclosed except as authorized by law for the duration of the term of this Agreement and following
completion of the Agreement if the CONTRACTOR does not transfer the records to the
DISTRICT; and upon completion of the Agreement by transferring, at no cost, to the DISTRICT
all public records in possession of the CONTRACTOR or by keeping and maintaining all public
records required by the DISTRICT to perform the services. If the CONTRACTOR transfers all
public records to the DISTRICT upon completion of the Agreement, the CONTRACTOR shall
destroy any duplicate public records that are exempt or confidential and exempt from public
records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon
completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the DISTRICT,
upon request from the DISTRICT's Custodian of Public Records, in a format that is compatible
with the information technology systems of the DISTRICT.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS WORK ASSIGNMENT, CONTACT THE DISTRICT'S
CUSTODIAN OF PUBLIC RECORDS SANDRA DEMARCO, AT SEVERN
TRENT MANAGEMENT SERVICES 210 N. UNIVERSITY DRIVE SUITE
702 CORAL SPRINGS, FL 33071, 954-753-5841 EXT. 40532, OR
SANDRA.DEMARCO@STSERVICES.COM.
2. All other provisions to the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF,the Parties have caused this Addendum to be executed by their
respective duly authorized officers as of the date first above written.
District:
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
By:
Contractor:
COPELA D SOUTHERN ENTERPRISES,INC.
BY: ! ,7,�`��„'.
2
, ,
@0 /ID
January 4, 2017
2216 Altamont Avenue
Board of Supervisors Fort Myers,Florida 33901
Heritage Bay CDD, LLC Phone:239.332.5499
10154 Heritage Bay Blvd. Fax:239,33229ss
Naples, FL 34120 www.Lphcorp.com
RE: Heritage Bay
Lake 30 Erosion Inspection
Dear Members of the Board:
CPH made a site visit to inspect the north bank of Lakes 30 A and B on
December 16, 2016. During this visit, erosion and sloughing along this bank was noted
and measured on an average of 20-24" for Lake 30A. The length of this bank is
approximately 3500 If. We feel that a drop off of this height is highly undesirable for this
location behind residences, creating a safety and maintenance issue. If the erosion
continues, an undermining of the berms between the small treatment areas behind the
homes may start.
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Lake 306 erosion was found to be minimal.
Per preliminary review of the permitted design plans for this lake, we feel that the
best option for repairing the banks along the north side of Lake #30A is installing riprap
as a permanent erosion control measure.
It is anticipated that the procedure to repair this bank would require access
through and work over and upon both CDD and Master Association property. Our
anticipated solution would be to regrade the bank and install rip rap as a more
permanent stabilization feature. A turbidity barrier would be needed in the lake and inlet
protection in the structures between the berm and the houses would be required. The
soil that washed into the lake could be excavated out and be graded and compacted to
its original state; however we anticipate offsite fill being needed to balance the lost
material. It is suggested to place the rip rap at a thickness of 2.5' on top of heavy duty,
staked, filter fabric along the banks. To be able to access the lake banks, a stabilized
access road should be constructed near the before mentioned berm. Upon completion of
the installation of the rip rap, the berm will need to be reshaped to its original state and
all disturbed areas are re-sodded.
It is anticipated that these repairs would be considered maintenance and no
permitting through SFWMD would be required.
The quantities in the cost estimate below were taken from Google Earth. A
topographic asbuilt survey would be desirable to obtain accurate quantities.
Quantity Unit Unit Cost Total
ONSITE IMPROVEMENTS
Rip Rap on Lake Banks
Rip Rap @ 2.5 ft thick 160 * TN(per 100LF) $80.00 $12,800.00
Filter Fabric 850 * SF(per 100LF) $10.00 $8,500.00
Import&Compact Fill 50 • LCY(per 100LF) $15.00 $750.00
Temporary Stabilized Road 1 * Lump Sum(per 100LF) $2,200.00 $2,200.00
Regrade Berm 100 * SY(per 100LF) $5.00 $500.00
Resod bank 100 * SY(per 100LF) $5.00 $500.00
Floating Turbidity Barrier 100 * LF(per 100LF) $10.00 $1,000.00 i
Inlet Protection 1 Each $115.00 $115.00
Estimated Construction Cost Per 100 LF Sub Total $25,250.00
Total Estimated Construction Cost Sub Total
assuming 3,500 LF of shoreline(survey required for verification) $922,775.00
Engineering
Approximate Engineering Cost 1 Lump Sum $15,000.00 $15,000.00
Approximate Topographic&As BuiltSurvey Cost 1 Lump Sum $10,000.00 $10,000.00
'Estimated Engineering Cost Sub Total I $25,000.00
Estimated Project Cost $947,775.00
Contingency(10%) $94,777.50 ,
Total Estimated Project Cost $1,042,552.50
*All quantities are preliminary estimations only.A topographic
and boundary survey are required to obtain more accurate
quantities.
Sincerely
CPH, IIS¢.
11 Afr_r .�—�
v
Jshifi.
a Lockhart, P.E., LEED AP
Vic President
jlo6 hartAcphcorp.com
cc: file
"46141., PI)
Services
Lake&Wetland Management Specialists
2600 Golden Gate Parkway,Naples,FL 34105
Office: 239.403.6777 Fax:239.261.1971
The Quarry Lake and Littoral Zone Maintenance Proposal
This proposal,dated September 6,2016 is between Collier Environmental
Services and The Quarry HOA.
1. Collier Environmental Services will manage lakes and littoral zones, from the sod
line down,at the following sites in accordance with the terms and conditions
stated in this proposal.
(33) Lakes,and littoral zones consisting of approximately 199.5 acres at The
Quarry Development in Naples, FL. Lakes included are numbers: 30 through
66 plus Stone and part of Boulder.See attached exhibit.
2. Weekly service to commence by date agreed upon between The Quarry and
Collier Environmental Services.This proposal is based on weekly site visits by
two spray technicians.
3. Customer agrees to pay Collier Environmental Services for specified services
listed below for water management treatments and maintenance.
Weekly Lake and Littoral Maintenance Included
(weed and algae control)
Border Grass and Brush Control Included
Quarterly Water Testing Included
(pH,temperature and dissolved oxygen)
Site Visit Reports Included
Aquatic Consultation Included
Fish Stocking Available
*Herbicide application supervised by FDACS commercially licensed personnel
*Only EPA approved and labeled materials are used
Total Proposal Cost: Annual: $59311.00 Monthly: $4942.58
•
4. Lake and littoral zone maintenance will include weekly inspections and
treatments will be made as needed. Site visit reports will be made. Quarterly
water tests will be done on 5 sites.
5. Littoral zones consist of approximately 13.9 acres(7%)of the 199 acres of lakes.
6. This proposal is a Twelve (12) month agreement with automatic renewal
7. This agreement can be terminated by either party with thirty(30)day written
notice to be sent by certified mail.Notification to be sent to Collier
Environmental Services, 2600 Golden Gate Parkway,Naples,FL 34105
8. Collier Environmental Services employs Best Management Practices,calibrated
equipment,authorized materials,and safety trained technicians for all treatment
sites.
9. Collier Environmental Services is fully insured and will provide a Certificate of
Insurance upon request.
10.Collier Environmental Services will abide by all Local,State,and Federal laws
and regulations currently in effect.
11.Collection for services rendered is as follows: Thirty(30)days after invoice date.
Subject to additional charges for any late payment. If customer defaults on
provision of this agreement,a mechanics lien on property for collection of monies
owed will be filed.
12.Customer must remit offer of Acceptance of this proposal to Collier
Environmental Services within Thirty(30)days or proposal will be null and void.
Ailiviapr
Collier Environmental Syste a.k.a. The Quarry HOA
Peninsula Improvement Corporation
9%//4
Date Date
EXHIBIT
STANDARD BUSINESS TERMS AND CONDITIONS
1. Authorization to Proceed: Execution of this AGREEMENT by Client wil 14. Billings and Payment: Fixed fees shall be billed monthly for the Work
be authorization for PENINSULA IMPROVEMENT CORPORATION d/b/a portion completed to the billing date, plus reimbursables.
COLLIER ENVIRONMENTAL SERVICES ("CES") to proceed with the Time/Material/Expenses(TME)fees shall be billed monthly based on lime.
services unless otherwise provided in this AGREEMENT materials,and expenses incurred to the billing date plus rermbursables A
2. Work:The term 'Work"shall mean the services provided,including labor TrMrE estimate. it provided, is for information purposes only The actual
materials,equipment and supplies by CES to fulfill CES obigations on lee may ande more CES shalloless. Additional mo thlSeyces based on limlye,
agreed upon bd
CLIENT be billed monthly on lime, materials, and
the Protect expenses incurred to the billing date plus Direct Expenses The
3. Supervision:CES shall supervise and direct the Work, using CES'best continuous progress of CES'service requires prompt payment.Payment
skill and attention. CES shall solely be responsible for and have control is due within thirty days of the invoice date. Past due amounts shall
over construction means, methods, lechniques, sequences and include an interest charge of 1.5°a per month;and,in addition,CES may,
procedures,and for coordinating all portions of the Work. after 7 days written notice to CLIENT, suspend services under this
AGREEMENT until CES has been paid in full for all amounts due for
4. Labor and Materials: Unless otherwise provided in the AGREEMENT, services and expenses. CES is entitled to collect reasonable fees and
CES shalt provide for and pay for labor, materials, equipment, tools, costs,including attorney fees and interest,if required to obtain collection of
transportation, and other facilities and services necessary for proper any amount due under this AGREEMENT by a court action or settlement
execution and completion of the Work. without court action.
CES shall enforce strict discipline and good order among CES' 15. Protection of Persons and Property:CES shall be responsible for initiating,
employees and other persons carrying out the Work. CES shall not maintaining,and supervising all safety precautions and programs,including
permit employment of unfit persons or persons not skilled in the tasks all those required by lay in connection with performance of the Work. CES
assigned to them. that take reasonable precautions to prevent damage, injury ar loss to
5. Affiliated Companies:Work performed under this AGREEMENT maybe employees on the Work,and other property at the Work or adjacent thereto.
CES shall promptly remedy damage and loss to property caused In whole or
performed using labor from affiliated companies of CES. Such labor will be in part by CES,or by anyone for whose acts CES may be liable.
billed to CLIENT under the same billing terms applicable to CES
employees. 16. Limitation of Liability: CES' liability for CLIENT's damages will, in the
aggregate, not exceed $100,000. This Term and Condition takes
6. Taxes:CES shall pay sales,consumer,use, and similar taxes that are precedence over any conflicting Term and Condition of this AGREEMENT or
legally required when this AGREEMENT is executed, any document incorporated,or referenced by il.
7. Notices:CES shall comply with and give notices required by agencies This limitation of liability will apply whether CES' liability arises under
having lunsdiction over the Work, breach of contract or warranty; tort, including negligence; strict liability;
statutory liability; or any other cause of action, and shall include CES'
8. Use of Site:CES shall confine its operations to areas permitted by law, officers,affiliated corporations,employees,and subcontractors.
ordinances,permits,the Project,and the CLIENT. 17. Severability and Survival: If any term and condition contained in this
9. Cleaning Up:CES shall keep its Work area and surrounding areas tree AGREEMENT are held illegal,Invalid,or unenforceable,the other terms and
from accumulation of debris and trash related to the Work. At the conditions shall remain in full effect. Limitations of liability shall survive
completion of the Work,the Contractor shall remove its tools,equipment, termination of this AGREEMENT for any cause.
and machinery, and shall properly dispose of waste materials in 18. No Third Part Beneficiaries: This AGREEMENT gives no rights or
accordance to the scope of the Work. benefits to anyone other than the CLIENT and CES and has no third party
10. Subcontracts and Direct Expenses:When services are performed on a beneficiaries except as provided in paragraph 16.
cast reimbursement basis, a markup of 10 percent will be applied to 19. Assignments:Neither party shall have the power to or will assign any of
subcontracts and outside services, and a markup of 10 percent will be the duties or rights or any claim arising out of or related to this
applied to Direct Expenses. For purposes of this AGREEMENT, Direct AGREEMENT,whether arising in tort,contract,or otherwise,without the
Expenses are defined to include those necessary costs and charges written consent of the other party. Any unauthorized assignment is void
incurred for the Project including,but not limited to:(1)the direct costs of and unenforceable.
transportation,meals,lodging,mail,shipping,equipment,and supplies;(2) 20. Force Majeure:If the Work under this AGREEMENT is affected by causes
CES' current standard rate charges for direct use of CES' vehicles, beyond CES'reasonable control,the Project schedule and compensation
chemicals, supplies,and certain field equipment; and(3)CES'standard shall be equitably adjusted.
Project charges for computing systems, special health and safety
requirements of OSHA,and telecommunications services. All sales,use, 21. Mediation: In an effort to resolve any conflicts that arise during, or
gross receipts,or similar taxes wit be added to CES'compensation when following completion of the Work,CLIENT and CES agree that all disputes
invoicing the CLIENT. between them arising out of or relating to this AGREEMENT shall be
submitted to non-binding mediation unless the parties agree otherwise.
11. Information from CLIENT:CLIENT shall provide supporting information
22. Changes:CLIENT many make or approve changes to the scope of Work
and extraordinary Project considerations or special services, deeds,
easements, rights-of-way,etc, needed for CES to complete the Work as of this AGREEMENT. It such changes affect CES'cost or time required for
described herein. the performance of the Work, an equitable adjustment will be made
through a written amendment to this AGREEMENT.
12. Permit Fees:CLIENT shall pay all Project related fees necessary for the 23. Correction of Work: CES shall promptly correct nonconforming Work
performance of the Work by CES. within a reasonable time.
13. Termination: This AGREEMENT and obligation to provide further
service may be terminated by either party upon 30 days written notice,or /a>
if in the event of substantial failure by either party to perform to the terms Initiate Date: 7 `A
hereof through no fault of the other and does not commence correction of
such nonperformance within 5 days of written notice and diligently
complete the correction thereafter.
Initial: Date:
Revised:10/15
C: i r°
w e ail rn ert ta
Services
Lake&'Wetland Management Specialists
2600 Golden Gate Parkway
Naples,FL 34105
239-262-2600 Office 239-261-1797 Fax
CC#35398 City of Naples#19517 LC#1002075
Proposal for initial work in Stone and Boulder lakes at the Quarry to remove the existing
Illinois Pondweed
Scope of Work Total
Option 1: Cut pondweed at a depth of 4'below the water surface and pile on the lake banks $ 24,927.00 1
Option 2: Remove piled harvested pondweed from the lake banks $ 11,500.00
Option 3: Follow up"shock"spray to remaining pondweed after cut and harvest $ 28,000.00
Initial
Options Selected:
Total
Conditions
This proposal is for initial work at the Quarry to get lakes in an improved condition for lake and littoral maintenance.
The options involve cutting, harvesting,and follow up spray to existing Illinois pond weed growing in Stone lake 11
and portions of Boulder lake.See attached Exhibit.The existing weed growth is taking over the beach area and
is having a negative effect on docks and boat propellers.The cutting and harvesting would be done with our I
Weedoo Aquatic Harvester Boat.
All sprays will be with EPA approved materials and supervised by FDACS commercially licensed personnel.
Proposal is valid for 30 days.
If you agree to th a ices and rates listed in this proposal for work,please sign and send
to thevaddr•ss ist ova.
1 ,, - - 41/C
Collier Environmental Services a.k.a Date
Peninsula Improvement Corporation
Quarry HOA Date
Heritage Bay
Community Development District
Financial Report
November 30, 2016
Prepared by
SEVERN
TRENT
SERVICES
HERITAGE BAY
Community Development District
Table of Contents
FINANCIAL STATEMENTS
Balance Sheet-All Funds Page 1
Statement of Revenues,Expenditures and Changes in Fund Balance
General Fund Pages 2-3
Debt Service Fund Page 4
SUPPORTING SCHEDULES
Trend Report Pages 5-6
Non-Ad Valorem Special Assessments Page 7
Cash and Investment Report Page 8
Bank Reconciliation Page 9
Check Register&Invoice Copies Pages 10-33
Heritage Bay
Community Development District
Financial Statements
(Unaudited)
November 30, 2016
HERITAGE BAY
Community Development District Governmental Funds
Balance Sheet
November 30, 2016
SERIES 2014
DEBT
GENERAL SERVICE
ACCOUNT DESCRIPTION FUND FUND TOTAL
ASSETS
Cash-Checking Account $ 1,235,399 $ - $ 1,235,399
Due From Other Funds - 745,613 745,613
Investments:
Money Market Account 74,456 74,456
Deferred Cost - 21 21
Reserve Fund - 597,000 597,000
Revenue Fund - 190,301 190,301
TOTAL ASSETS $ 1,309,855 $ 1,532,935 $ 2,842,790
LIABILITIES
Accounts Payable $ 1,185 $ - $ 1,185
Due To Other Funds 745.613 - 745,613
TOTAL LIABILITIES 746,798 - 746,798
FUND BALANCES
Restricted for:
Debt Service - 1,532,935 1,532,935
Assigned to:
Operating Reserves 90,500 - 90,500
Reserves-Erosion Control 14,687 - 14,687
Reserves-Lakes 31,250 - 31,250
Unassigned: 426,620 - 426,620
TOTAL FUND BALANCES $ 563,057 $ 1,532,935 $ 2,095,992
TOTAL LIABILITIES&FUND BALANCES $ 1,309,855 $ 1,532,935 $ 2,842,790
Report Date: 12/20/2016
HERITAGE BAY
Community Development District General Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending November 30, 2016
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) NOV-16
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL
REVENUES
Interest-Investments $ 500 $ 83 $ 48 $ (35) $ 15
Special Assmnts-Tax Collector 250,000 136,761 154,552 17,791 151,764
Special Assmnts-Wall Project 62,500 34,190 38,638 4,448 37,941
Special Assmnts-Reserves 31,250 17,095 19,319 2,224 18,971
Special Assmnts-Discounts (13,750) (7,522) (8,549) (1,027) (8,347)
TOTAL REVENUES 330,500 180,607 204,008 23,401 200,344
EXPENDITURES
Administration
P/R-Board of Supervisors 8,000 1,000 1,000 - -
FICA Taxes 612 77 77 - -
ProfServ-Engineering 14,000 2,333 - 2,333 -
ProfServ-Legal Services 5,000 833 163 670 33
ProfServ-Mgmt Consulting Sery 40,576 6,763 3,381 3,382 -
ProfServ-Property Appraiser 5,156 - - - -
ProfServ-Special Assessment 5,305 - - - -
ProfServ-Web Site Maintenance 750 125 111 14 56
Auditing Services 3,600 - - - -
Postage and Freight 2,700 450 41 409 25
Insurance-General Liability 15,783 15,783 12,040 3,743 -
Printing and Binding 1,300 217 35 182 10
Legal Advertising 3,700 617 281 336 -
Misc-Bank Charges 750 125 - 125 -
Misc-Assessmnt Collection Cost 6,875 3,761 4,079 (318) 4,007
Office Supplies 550 92 - 92 -
Annual District Filing Fee 175 175 175 - -
Total Administration 114,832 32,351 21,383 10,968 4,131
Report Date: 12/20/2016 2
HERITAGE BAY
Community Development District General Fund
Statement of Revenues,Expenditures and Changes in Fund Balances
For the Period Ending November 30,2016
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(5) NOV-16
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAVIUNFAV) ACTUAL
Field
ProfServ-Field Management 12,731 2,122 2,122 - 1,061
R&M-Contingency 1,187 198198 -
Total Field 13,918 2,320 2,122 198 1,061
Lakes and Ponds
Contracts-Lake and Wetland 66,000 11,000 9,699 1,301 3,850
Contracts-Water Quality 20,000 3,333 - 3,333 -
Contracts-Lakes 30A&30B - - 2,000 (2,000) 2,000
R&M-Aquascaping 5,000 833 - 833 -
R&M-Lake Erosion 10,000 1,667 - 1,667 -
R&M-Contingency 5,000 833 - 833 -
Impr-Miscellaneous 2,000 333 - 333 -
Reserve-Lakes 31,250 31,250 - 31,250 -
Total Lakes and Ponds 139,250 49,249 11,699 37,550 5,850
Debt Service
Reserve-Other 4,750 4,750 - 4,750 -
Operating Loan Repayment 50,000 8,333 - 8,333 -
Interest Expense-Note 7,750 1,431 1,695 (264) 861
Total Debt Service 62,500 14,514 1,695 12,819 861
TOTAL EXPENDITURES 330,500 98,434 36,899 61,535 11,903
Excess(deficiency)of revenues
Over(under)expenditures - 82,173 167,109 84,936 188,441
Net change in fund balance $ - $ 82,173 $ 167,109 $ 84,936 $ 168,441
FUND BALANCE,BEGINNING(OCT 1,2016) 395,948 395,948 395,948
FUND BALANCE,ENDING $ 395,948 $ 478,121 $ 563,057
Report Date:12/28/2016 3
HERITAGE BAY
Community Development District Series 2014 Debt Service Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending November 30,2016
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) NOV-16
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL
REVENUES
Interest-Investments $ - $ - $ 10 $ 10 $ 6
Special Assmnts-Tax Collector 1,308,564 715,841 808,967 93,126 794,372
Special Assmnts-Discounts (52,343) (28,634) (32,543) (3,909) (31,775)
TOTAL REVENUES 1,256,221 687,207 776,434 89,227 762,603
EXPENDITURES
Administration
ProfServ-Arbitrage Rebate 600 - - - -
ProfServ-Property Appraiser 19,628 - - - -
ProfServ-Trustee Fees 4,951 - - - -
Misc-Assessmnt Collection Cost 26,171 14,317 15,528 (1,211) 15,252
Total Administration 51,350 14,317 15,528 (1,211) 15,252
Debt Service
Principal Debt Retirement 565,000 - - - -
Interest Expense 633,650 316,825 316,825 - 316,825
Total Debt Service 1,198,650 316,825 316,825 - 316,825
TOTAL EXPENDITURES 1,250,000 331,142 332,353 (1,211) 332,077
Excess(deficiency)of revenues
Over(under)expenditures 6,221 356,065 444,081 88,016 430,526
OTHER FINANCING SOURCES(USES)
Contribution to(Use of)Fund Balance 6,221 - - - -
TOTAL FINANCING SOURCES(USES) 6,221 - - - -
Net change in fund balance $ 6,221 $ 356,065 $ 444,081 $ 88,016 $ 430,526
FUND BALANCE,BEGINNING(OCT 1,2016) 1,088,854 1,088,854 1,088,854
FUND BALANCE,ENDING $ 1,095,075 $ 1,444,919 $ 1,532,935
Report Date: 12/20/2016 4
Heritage Bay
Community Development District
Supporting Schedules
November 30, 2016
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HERITAGE BAY
Community Development District
Non-Ad Valorem Special Assessments-Collier County Tax Collector
(Monthly Collection Distributions)
For the Fiscal Year Ending September 30,2017
ALLOCATION BY FUND
Discount 1 Gross Debt
Date Net Amount (Penalties) Collection Amount Tax Wall Reserve Service
Received Received Amount Costs Received Collector Project Assmnts Fund
Assessments Levied $ 1,652,314 $ 250,000 $ 62,500 $ 31,250 $ 1,308,564
Allocation% 100% 15% 4% 2% 79%
10/26/16 $ 17,109 $ 970 $ 349 $ 18,428 $ 2,788 $ 697 $ 349 $ 14,594
11/16/16 339,584 14,438 6,930 360,952 54,613 13,653 6,827 285,859
11/29/16 604,083 25,684 12,328 642,096 97,151 24,288 12,144 508,513
TOTAL $ 960,776 $ 41,092 $ 19,608 $ 1,021,476 $ 154,552 $ 38,638 $ 19,319 $ 808,967
%COLLECTED 62% 62% 62% 62% 62%
TOTAL OUTSTANDING $ 630,838 $ 95,448 $ 23,862 $ 11,931 $ 499,597
I
II
Report Date:12/20/2016 7
HERITAGE BAY
Community Development District
Cash and Investment Balances
November 30,2016
ACCOUNT NAME BANK NAME MATURITY YIELD BALANCE
GENERAL FUND
Operating Checking VNB N/A 0.00% $ 1,235,399
Money Market Account Stonegate Bank N/A 0.40% 74,456
Subtotal General Fund 1,309,855
DEBT SERVICE FUND
Series 2014 Deferred Cost Fund US Bank N/A 0.00% 21
Series 2014 Reserve Fund US Bank N/A 0.00% 597,000
Series 2014 Revenue Fund US Bank N/A 0.00% 190,301
Subtotal Debt Service 787,322 (1)
Total $ 2,097,177
Note 1 Invested in First American Obligation Fund
Report Date. 12/20/2016 8
Heritage Bay CDD
Bank Reconciliation
Bank Account No. 9727 CNL Bank-GF
Statement No. 11-16
Statement Date 11/30/2016
G/L Balance(LCY) 1,235,399.27 Statement Balance 1,236,016.77
GIL Balance 1,235,399.27 Outstanding Deposits 0.00
Positive Adjustments 0.00
Subtotal 1,236,016.77
Subtotal 1,235,399.27 Outstanding Checks 617.50
Negative Adjustments 0.00 Differences 0.00
Ending GIL Balance 1,235,399.27 Ending Balance 1,235,399.27
Difference 0.00
Posting Document Document Cleared
Date Type No. Description Amount Amount Difference
Outstanding Checks
11/30/2016 Payment 3116 COLEMAN.YOVANOVICH&KOESTER, 617.50 0.00 617.50
Total Outstanding Checks 617.60 617.60
9
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Heritage Bay CDD
Severn Trent Services Field Management Report
Site Inspection— 12/21/16
1. Lake Management:The water levels in the lakes have receded and the control
structures are no longer flowing. It was overcast the day of this inspection so
some of the issues are hard to observe within the photographs.Additional lake
maintenance information is found below;all lake issues are low density unless
otherwise noted.
a. Algae on Lakes: 10.
b. Littorals:
i. Spike rush is developing on the south bank of lake 30A near the
outfall.
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ii. The littorals on lake 19 are scheduled to be sprayed out the first
few weeks in January.
iii. Hand pulling is still recommended for treatment of the issues with
Lake 10.This area has not improved with treatment and a new
approach is necessary to improve the aesthetics of this area.The
vendor will be specifically asked to develop a plan and/or
proposal for this lake.
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1
iv. Small patches of Thalia remain on the south west corner of lake
10 and on the south bank of lake 23 that should be sprayed out.
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c. Rocks: Minor issues observed.The bridge quadrants continue to be mostly
free of weeds,but a few were noticed on the north west quadrant.The
waterway under the bridge was also mostly clear, however, repeated
maintenance needs to occur here to ensure the passageway remains clear.
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?dam'. Weeds:
i. Alligator Weed in Lakes: No issues observed.
H. Brazilian Pepper: No issues observed.
iii. Cattails in Lakes: 30B. Found on the west corner of the canal
leading
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e outfall.
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iv. Climbing Hemp Vine in Lakes: No issues observed.
v. Dollar Weed in Lakes: No issues observed.
2
vi. Hydrilla in Lakes: 7, 13, 16, &23.
vii. Illinois Pond Weed in Lakes: 5(area under the bridge needs
treatement),6,8, 11, 12, 14, 19, 20,27,30A,&30B. Medium
density observed on Lakes 6. High density observed in lakes 19,
30A, &30B. Improvement was observed on lakes 19 and 30A,
however,continued treatment is necessary.The outfall of 30B
continues to remain a concern,but the water has now stopped
flowing so treatment can intensify.This area will need continued
treatment as well.
Lake 19 Lake 30B Outfall
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•
.
viii. Palms on lake banks: No issues observed.
ix. Red Ludwigia in lakes: 4,5,7,&8. High density observed in lake
4&5, plant is topping out and should be targeted.
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x. Sedges in lakes: No issues observed.
3
xi. Spatterdock/Lily pads in lakes:29&30A(several locations on the
north bank).All areas should be sprayed out.
Lake 29 Lake 30A
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xii. Submerged weeds in lakes:4.The large round masses responded
to previous treatments, however, it appears they are coming
back.Continued treatment should be pursued to keep this plant
from becoming a problem in this lake.
xiii. Torpedo Grass in Lakes:5, 6,9, 14, 16, 19, 20(north bank still
needs treatment as well as the southwest corner, pictured
below),26,27,30A, &306. Medium Density on lakes 14, 16,&
20.
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e. Trash in Lakes: Minimal trash observed,no need for a clean up.
f. Bulkheads: No issues observed.
g. Clippings in Lakes: No issues observed.
4
2. Dissolved Oxygen (D.O.)Tests: CPH to do quarterly testing in FY 2017.
3. Lake Bank Erosion:
a. The photo below of lake 13 illustrates well the damage that can be done
by fish bedding within the littoral shelf during the high water periods.
This helps to contribute to shoreline erosion over time.
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5
b. The step erosion on lake 14 and 30A is verydiscernable with the lower
water levels in the lake.CPH has prepared a memorandum for the Board
to review regarding lake 30A.
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4. Storm Drainage System:
a. Control Structures:
I. Basin 1: Control Structure L5L6 was not flowing. Me
I. viewed this
pipe and found that sediment is building up in the pipe at the
southeast corner of lake 5.The flow way can clearly be identified
from the photo below based upon where the spike rush is
growing. It is likely time to dredge this area out somewhat or have
the Engineer take a closer look at this lake to discover the cause
for the continued sediment buildup.
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5
ii. Basin 2:Control Structure L12L20 was not flowing.
iii. Basin 3:Control Structure L25L30 was not flowing. Control
Structure L27L30 was not flowing.
iv. Basins 4&5:Control Structure L28L30 was not flowing. M.R.I.
viewed the pipe and found a blocking in the pipe on the north
side of the control structure.This issue likely contributed to the
flooding on Smokehouse Bay Drive and should be repaired as
soon as possible.Control Structure L29L30 was not flowing.
v n
v. Basin 6: Control Structure L30000O2 was not flowing. Control
Structure L30000O3 was not flowing.
b. Drains: No issues observed.
c. Roadway Catch Basins: No issues observed.
d. Catch Basins: No issues observed.
e. Inter-Connect/Drain Pipes:No issues observed.
f. Illicit Discharges: No issues observed.
g. Lake Drainage Pipes:A large pipe remains on the east bank of lake 20
and should be removed.
r •
x4" ry ,12
� s
6
5. Fish/Wildlife Observations:
Bass ® Bream Catfish n Gambusia
n Egrets ® Herons n Coots n Gallinules
®Anhinga ®Cormorant n Osprey ® Ibis
I I Woodstork n Otter ®Alligators ❑Snakes
Turtles I I Other: Ducks
6. Residential Complaints/Concerns: None received.
7. Non-CDD Issues: No issues observed.
7
January 5, 2017
Proposal: letter to homeowners in lieu of holding a homeowners meeting at the
club house
-NOTE: if the BOS feel this would be more appropriate to be delivered in a
presentation format in the main dining room, I am more than willing to
accommodate this
Proposed Content:
• Introduction of new Board of Supervisors
• Identification of CDD responsibilities
• Update on the bridge retaining wall project
• Update on bridge retaining wall loan and plans to pay off a large portion
• Update on discussions and action items involving the Umbrella Association
-return of funds collected by the UA
-completion of ERP transfer and initiation of the Interlocal Agreement with
TQ CDD
-recreational lake issues and boating privileges
• Lakes maintenance projects
-quick historical perspective and update -2013 thru 2016
-planned repairs for summer 2017
-major projects which we anticipate planning for (ex lakes 30A and B)
• Potential El Nino issues and plans to protect our lakes
• Lakes and Water Management Initiatives
-bathymetric analyses and water testing
• Lakes management issues-weed and algae controls
MINUTES OF MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday,January 5, 2017 at 9:00 a.m. in the Heritage
Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples, Florida.
Present and constituting a quorum were:
Edwin Hubbard Chairman
John May Vice Chairman
Jack Arcurie Assistant Secretary
Dennis Gagne Assistant Secretary
Philip Magnarella Assistant Secretary
Also present were:
Robert Koncar District Manager
Justin Faircloth Assistant District Manager
The following is a summary of the actions taken at the January 5, 2017 Heritage
Bay Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Koncar called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
• No additional items requested.
THIRD ORDER OF BUSINESS Public Comments on Agenda Items
There not being any,the next item followed.
FOURTH ORDER OF BUSINESS Approval of the Minutes of the
December 1,2016 Regular Meeting
Mr. Hubbard stated each Board member received a copy of the minutes of the
December 1, 2016 regular meeting and requested any additions, corrections or
deletions.
There not being any,
January 5, 2017 Heritage Bay CDD
On MOTION by Mr. May seconded by Mr. Gagne with all
in favor the December 1, 2016 regular meeting minutes
were approved.
FIFTH ORDER OF BUSINESS Old Business
A. Lakes and Pond Monitoring Program
• Mr. Faircloth reported CPH will begin testing next week and a report should be
available for the next meeting.
B. Umbrella Association Discussion Update
• Mr. Hubbard provided an update on discussions and action items involving the
Umbrella Association including recreational lake issues and boating privileges.
• Discussion ensued with regard to responding to the Umbrella Association, Inc.
lake inspection report.
• Safety concerns with the slalom course on Lake 30B were discussed and counsel
with the attorney will be sought.
• A response to the Umbrella Association will be drafted and reviewed by the
Board and Counsel prior to it being sent.
• The Chairman and staff will look at scheduling a meeting to discuss concerns
with the Quarry CDD Chairman and staff.
C. Consideration of Recommending Community Association Lakes
Committee
• This item was tabled indefinitely.
D. Lake 19 Littoral Clearing Proposal
• Lake& Wetland Management proposal to remove all littorals from Lake#19 was
presented.
On MOTION by Mr. May seconded by Mr. Arcurie with
all in favor the Lake & Wetland Management proposal to
cut and remove littorals from Lake#19 in an amount not to
exceed$1,950 was approved.
E. Update on Smokehouse Bay Drive Drainage Issues
• Control structures were discussed.
2
January 5, 2017 Heritage Bay CDD
• Staff was able to negotiate with MRI to do the inspections for the not to exceed
amount of$1,200. Videos were received and photographs of a blockage between
Lake 28 and 30A on the north side of the control structure which may explain
some of the flooding issues on Smokehouse Bay Drive and sediment buildup in
the interconnect between Lakes 5 &6 at the southeast corner of Lake 5.
On MOTION by Mr. May seconded by Mr. Gagne with all
in favor to obtain proposals for cleanout and repair of the
interconnect pipe between Lakes 28 & 30A for a not to
exceed amount of $5,000 and authorize the Chairman to
execute contract subject to review by District Counsel was
approved.
F. Update on Lake 5 Control Structure Analysis
• CPH will inspect this area and provide recommendations to stop sediment
repeatedly developing. Once completed the lagoon will be dredged and the pipe
cleaned.
SIXTH ORDER OF BUSINESS New Business
A. Lake&Wetland Management Monthly Inspection Report
• The December inspection report was not completed.
• Discussion ensued and the Board agreed to place the vendor on probation.
• Proposals will be sought and the current contract reviewed by District Counsel.
B. Lake 30A and 30B Analysis Update
• Staff provided an analysis update. CPH will begin planning for this project to
take place in spring 2018.
• Possible funding options for a$IMM project will be researched.
C. Discussion on Lake Bank Restoration Projects Spring 2017
• Suggested projects were discussed. Proposals will be sought for presentation to
the Board at the March meeting.
On MOTION by Mr. Hubbard seconded by Mr. Magnarella
with all in favor staff was authorized to have proposals
prepared for lake bank repair work.
3
January 5, 2017 Heritage Bay CDD
D. FY 2018 Budget Planning Timeline
• A proposed 2018 budget will be presented at the March meeting for review and
discussion.
• Suggestions for an investment strategy will be provided.
• Budget to include quarterly testing of the lakes by CPH and completion of the
bathymetric of the remaining 21 lakes;or at least another 10 lakes.
E. Golf Course Maintenance/Renovation Schedule Summer 2017
• The maintenance schedule was discussed.
SEVENTH ORDER OF BUSINESS Manager's Report
A. Approval of Financials,Check Register and Invoices
• The financials for the period ending November 30, 2016 were reviewed.
• It was requested the investment sheet be updated to indicate the transition of
operating funds into the interest bearing MMA account.
On MOTION by Mr. Hubbard seconded by Mr. May with
all in favor the November 30, 2016 financials were
accepted.
B. Investment Plan Update
• An update will be provided at the March meeting.
C. Response to General Liability Insurance Questions
• Mr. Koncar explained that actual insurance quotes are not received until after
completion of the budget process. The actual cost was lower than budgeted due
to negotiating down significantly the price for the Board liability insurance
coverage.
D. Field Manager's Report
• The Field Management Report for the site inspection conducted on December 21,
2016 was reviewed; a copy of which are attached for the record.
E. Follow up
• All items were previously addressed.
EIGHTH ORDER OF BUSINESS Attorney's Report
There being no report,the next item followed.
4
January 5, 2017 Heritage Bay CDD
NINTH ORDER OF BUSINESS Engineer's Report
A. Stantec CDD Records
• District Counsel is sending a letter to Stantec in an attempt to obtain some of the
District's files,prints,etc.
TENTH ORDER OF BUSINESS Supervisors' Requests and Audience
Comment
• Current water levels and the stability of the littorals with change in weather
conditions was addressed.
• CDD communications with the various associations was discussed.
ELEVENTH ORDER OF BUSINESS Adjournment
there being no further business,
On MOTION by Mr. Gagne seconded by Mr. Magnarella
with all in favor the meeting was adjourned.
Edwin Hubbard
Secretary/Assistant Secretary Chairman
5