Agenda 05/09/2017 Item #11B05/09/2017
EXECUTIVE SUMMARY
Recommendation to award Contract No. 16-6679 “Traffic Operations Video Wall Replacement” in
the amount of $479,895.25 to Activu Corporation for the purchase, configuration and installation of
an Activu Video Wall System to be located in the Collier County Traffic Management Center
(Project No. 33471).
_____________________________________________________________________________________
OBJECTIVE: To replace the existing Video Wall system and associated components, located in the
County’s Traffic Management Center (TMC). The current system has reached its end-of-life, and can no
longer provide the functionalities needed to manage the safe and expeditious movement of vehicle and
pedestrian traffic across County roadways.
CONSIDERATIONS: Five years ago, staff identified the need and planned to update the traffic
management center video wall and associated components. Staff pursued funding for the update through
the Collier County Metropolitan Planning Organization (MPO), culminating in the completion of a study
in December 2015, known as Project FPID 430868-1, Collier County Network Study & Analysis
(Contract #14-6246). Portions of that study specifically address the replacement and upgrade of the
TMC’s video wall, video management control system, operator workstations, network components,
power systems and audio communication systems.
On June 10, 2016, the Florida Department of Transportation (FDOT) authorized the County to proceed
with project 433178-1-98-01, TMOC Video Wall Replacement, pursuant to a Local Agency Program
(LAP) agreement with the County. The LAP agreement provides for a project cost in the amount of
$460,000.00 and specified a December 31, 2017 completion date.
Subsequently, an RFP was advertised on September 1, 2016, and two proposals were received on October
24, 2016. On November 16, 2016, the Selection Committee met, deliberated, and ranked Activu
Corporation as the number one firm. Negotiations started early in January 2017, and were finalized in
February. The County has completed contract negotiations with the vendor in the amount $479,825.25
and is seeking approval from the Board to award the contract.
FISCAL IMPACT: The anticipated cost for the TMC Video Wall project is $479,895.25, of which
$460,000 is planned to be reimbursed by FDOT. A budget amendment is necessary to appropriate local
funds in the amount of $19,895.25 to cover the full cost of completing the LAP TMOC project 33471
within the Transportation Capital Fund 310. The source of local funds is a tran sfer from the General Fund
(001).
The Video Wall and associated components have a useful life of 3-5 years. The ongoing maintenance
costs for hardware, software, user licenses, technical support, firmware updates and incidental component
replacements are expected to have an incremental impact on the TMC operating budget levels of
approximately $24,000 annually.
GROWTH MANAGEMENT IMPACT: This recommendation is consistent with the County’s Growth
Management objectives and produces no negative impact.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval. -SRT
RECOMMENDATION: To award Contract No. 16-6679 to Activu Corporation for the purchase,
configuration and installation of an Activu Video Wall System to be located in the Collier County Traffic
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05/09/2017
Management Center (TMC), to authorize the necessary budget amendment and authorize the Chairman to
execute the agreement.
Prepared by: Pierre-Marie Beauvoir, Signal Systems Network Specialist, Transportation Engineering
Division
ATTACHMENT(S)
1. 433178-1 Executed LAP Agreement and NTP (PDF)
2. 16-6679 Final Ranking Sheet (PDF)
3. NORA (PDF)
4. [Linked]16-6679 Activu_Contract_VendSign revised page (PDF)
5. [Linked] Agreement - Activu Corporation (PDF)
6. Exhibit F 16-6679 Solicitation and Exhibits (PDF)
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05/09/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.B
Doc ID: 2797
Item Summary: Recommendation to award Contract No. 16-6679 "Traffic Operations Video
Wall Replacement" in the amount of $479,895.25 to Activu Corporation for the purchase, configuration
and installation of an Activu Video Wall System to be located in the Collier County Traffic Management
Center (Project No. 33471). (Jay Ahmad, Transportation Engineering Division Director)
Meeting Date: 05/09/2017
Prepared by:
Title: Signal Systems Network Specialist – Transportation Engineering
Name: Pierre Beauvoir
03/02/2017 11:46 AM
Submitted by:
Title: Division Director - Transportation Eng – Transportation Engineering
Name: Jay Ahmad
03/02/2017 11:46 AM
Approved By:
Review:
Growth Management Department Marlene Messam Additional Reviewer Completed 04/18/2017 1:29 PM
Growth Management Operations Support Allison Kearns Additional Reviewer Completed 04/18/2017 1:36 PM
Growth Management Department Diane Lynch Level 1 Division Reviewer Completed 04/18/2017 1:43 PM
Capital Project Planning, Impact Fees, and Program Management Rookmin Nauth Additional Reviewer Completed 04/18/2017 2:45 PM
Procurement Services Barbara Lance Level 1 Purchasing Gatekeeper Completed 04/18/2017 3:06 PM
Transportation Engineering Jay Ahmad Additional Reviewer Completed 04/19/2017 9:33 AM
Procurement Services Brenda Brilhart Additional Reviewer Completed 04/19/2017 9:54 AM
Growth Management Department Anthony Khawaja Additional Reviewer Completed 04/19/2017 10:33 AM
Growth Management Department Gene Shue Additional Reviewer Completed 04/19/2017 11:21 AM
Procurement Services Ted Coyman Additional Reviewer Completed 04/19/2017 4:24 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 04/19/2017 4:26 PM
Grants Kimberly Lingar Level 2 Grants Review Completed 04/20/2017 10:15 AM
Growth Management Department James French Additional Reviewer Completed 04/21/2017 4:41 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 04/24/2017 9:12 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 04/24/2017 2:12 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/25/2017 2:57 PM
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Office of Management and Budget Susan Usher Additional Reviewer Completed 04/27/2017 2:02 PM
Grants Therese Stanley Additional Reviewer Completed 04/28/2017 4:09 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/30/2017 8:48 AM
Board of County Commissioners MaryJo Brock Meeting Pending 05/09/2017 9:00 AM
Growth Management Department Judy Puig Level 2 Division Administrator Skipped 03/21/2017 12:51 PM
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Packet Pg. 333 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 335 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 336 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 337 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 338 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 339 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 340 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 341 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 342 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 343 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 344 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 345 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 346 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 347 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 348 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 349 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 350 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 351 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 352 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 353 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 354 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 355 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 356 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 357 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 358 Attachment: 433178-1 Executed LAP Agreement and NTP (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 359 Attachment: 16-6679 Final Ranking Sheet (2797 : Activu Contract for the TMOC Video Wall)
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Packet Pg. 360 Attachment: NORA (2797 : Activu Contract for the TMOC Video Wall)
REQUEST FOR PROPOSAL
Federal Aid Funded
Grant Funded (FHWA)
FPID #433178
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
RFP 16-6679
Traffic Operations Video Wall Replacement
Brenda Brilhart, Procurement Strategist
(239) 252-8846 (Telephone)
(239) 252-6697 (Fax)
brendabrilhart@colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document
made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any
other legal remedies available to the Collier County Government.
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Packet Pg. 361 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
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Table of Contents
LEGAL NOTICE .................................................................................................................................................................. 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT ........................................................................... 4
EXHIBIT II: GENERAL RFP INSTRUCTIONS .......................................................................................................................... 9
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS ....................................................................12
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP...........................................................................................15
ATTACHMENT 1: VENDOR’S NON-RESPONSE STATEMENT ...............................................................................................23
ATTACHMENT 2: VENDOR CHECK LIST .............................................................................................................................24
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT ........................................................................................................25
ATTACHMENT 4: VENDOR DECLARATION STATEMENT ....................................................................................................26
ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION ...........................................................................................28
ATTACHMENT 6: VENDOR SUBSTITUTE W – 9 .................................................................................................................29
ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS ........................................................................................30
ATTACHMENT 8: REFERENCE QUESTIONNAIRE ................................................................................................................32
ATTACHMENT 9: SCOPE OF SERVICES
ATTACHMENT 10: TECHNICAL REQUIREMENTS
ATTACHMENT 11: CONCEPTUAL DRAWING
ATTACHMENT 12: GRANTING AGENCY PROVISIONS
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Legal Notice
Sealed Proposals to furnish and install a Traffic Operations Video Wall will be received until 3:00 PM
Naples local time, on September 22, 2016 at the Collier County Government, Procurement Services
Division, 3327 Tamiami Trail E, Naples, FL 34112.
RFP 16-6679
Traffic Operations Video Wall Replacement
Services to be provided may include, but not be limited to the following: furnish and install a video
wall and video management system in the Traffic Management Center and Emergency Services
Center of Collier County.
Site visits will be scheduled upon request, please email BrendaBrilhart@colliergov.net. All statements
shall be made upon the official proposal form which may be obtained on the Collier County
Procurement Services Division Online Bidding System website: www.colliergov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability
or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Allison Kearns
Interim Director, Procurement Services
This Public Notice was posted on the Collier County Procurement Services Division website:
www.colliergov.net/purchasing and in the Lobby of Procurement Services Division Building "G",
Collier County Government Center on September 1, 2016.
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Growth Management Department (hereinafter, the “Division or
Department”), the Collier County Board of County Commissioners Procurement Services Division
(hereinafter, “County”) has issued this Request for Proposal (hereinafter, “RFP”) with the intent of
obtaining proposals from interested and qualified Consultants in accordance with the terms,
conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the
requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded according to
the Board of County Commissioners Procurement Ordinance.
Brief Description of Purchase
The Collier County Video Wall Replacement Project consists of improvements to the Traffic
Management Center (TMC) and Emergency Operations Center (EOC). The improvements shall
include, but are not limited to: the installation of a new video wall system at both the TMC and EOC,
video wall system, and video wall control software. The project shall be integrated into the existing
Collier County TMC ATMS and ITS communications network. The anticipated contract award amount
will be approximately $460,000.
Background
The Traffic Management Center (TMC) is the command station that houses the Intelligent
Transportation System (ITS) operations. It houses the staff that monitors traffic, disseminates
traveler information, and provides on-going incident management services.
Detailed Scope of Work – See Attachments 9, 10 and 11.
Term of Contract
The contract term, if an award(s) is/are made is intended to be for three hundred and sixty five (365)
calendar days from Notice to Proceed (NTP). Prices shall remain firm for the initial term of this
contract. Surcharges will not be accepted in conjunction with this contract, and such charges should
be incorporated into the pricing structure.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes only. The
County reserves the right to adjust this timetable as required during the course of the RFP process.
Event Date
Issue Solicitation Notice 9/1/16
Last Date for Receipt of Written Questions 5:00 PM 9/15/16
Site Visits TBD
Addendum Issued Resulting from Written Questions By 9/19/16
Solicitation Deadline Date and Time 3:00 PM 9/22/16
Anticipated Evaluation of Submittals Week of 9/26/16
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Anticipated Completion of Contract Negotiations By 10/31/16
Anticipated Board of County Commissioner’s Contract Approval By 11/30/16
Response Format
The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms
and conditions of same, and all ordinances and policies of Collier County. The Vendor further
agrees that if it is awarded a contract, the work will be performed in accordance with the
provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the
guidelines set forth in this RFP. Any portions of the proposal that do not comply with these
guidelines must be so noted and explained in the Acceptance of Conditions section of the
proposal. However, any proposal that contains such variances may be considered non-
responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Vendor’s approach and ability to meet the County’s needs, as stated in this
RFP. All proposals should be presented as described in this RFP in PDF or Microsoft Word format
with Tabs clearly marked. If outlined in this RFP, the utilization of recycled paper for proposal
submission is strongly encouraged.
The items listed below shall be submitted with each proposal and should be submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by tabs.
Failure by a Vendor to include all listed items may result in the rejection of its proposal.
Tab I, Cover Letter / Management Summary
Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying
philosophy of the firm in providing the services stated herein. Include the name(s), telephone
number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission
of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a
result of this RFP.
Tab II, Project Understanding (Maximum 15 points/4 Page Limit)
In this tab, include:
Detailed plan of approach (including major tasks and sub-tasks).
Detailed time line for completion of the project.
Include with the Business Plan or as an attachment, a copy of a report as an example
of work product. This should be for one of the projects listed as a reference.
Provide proof of concept that this project is feasible.
Tab III, Experience and Capacity of Firm (25 Points/10 Page Limit)
In this tab, include
Provide information that documents your firm’s and subcontractors’ qualifications to
produce the required deliverables, including abilities, capacity, skill, and financial
strength, and number of years of experience in providing the required services.
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Describe the various team members’ successful experience in working with one
another on previous projects.
List Current Projects in the Format Identified Below
Project Description Start Date End Date Original
Budget
Final
Project
Cost
Number of
Change
Orders
Tab IV, Specialized Expertise of Team Members (25 Points/10 Page Limit)
In this tab, include:
Description of the proposed contract team and the role to be played by each member
of the team.
Attach brief resumes of all proposed project team members who will be involved in the
management of the total package of services, as well as the delivery of specific
services.
Attach resumes of any sub-consultants and attach letters of intent from stated sub-
consultants must be included with proposal submission.
Tab V, Previous Performance on Similar Projects (15 Points/Maximum 4 pages)
Provide a narrative of the firm’s experience on completing similar scopes of work as
identified in the RFP over the past five (5) years. Include in that narrative:
o Name of client, email and telephone number
o Name of Project
o Location
o Description of Project
o Initial Project Budget and Final Project Expenses; briefly describe if the
completed project met or came in under budget.
o Initial Project Timeline (or number of days) and Final Project Timeline (or
number of days to complete all activity); briefly describe if project met or
exceeded the schedule outlined
Ratings will be based on the firm's experience and performance on similar projects and
on reference checks. The typical rating for a firm with significant experience and
satisfactory performance on related projects is fifteen (15) points. Additional points will
be given up to the maximum allotted for this item for substantial experience on the same
type of projects and outstanding performance on previous projects. Little or no
experience on the type of project will receive fewer points.
Tab VI, Office Location and Responsiveness (Maximum 10 Points/2 pages maximum)
Identify the location of the firm’s staff assigned to the Project.
Describe how the firm will ensure responsiveness to the required tasks.
Tab VI, References (Maximum 10 Points)
In order for the vendor to be awarded any points for this tab, the County requests that the
vendor submits five (5) completed reference forms from clients whose projects are of a similar
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nature to this solicitation as a part of their proposal. The County will only use the methodology
calculations for the first five (5) references (only) submitted by the vendor in their proposal.
Proposers are prohibited from obtaining references from Collier County Government staff.
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor’s information provided in this area:
The County shall total each of the vendor’s five reference questionnaires and create a
ranking from highest number of points to lowest number of points. References marked
with an N/A (or similar notation will be given the score of zero (0)). Vendors who do not
turn in reference forms will be counted as zero (0).
The greatest number of points allowed in this criterion will be awarded to the vendor who
has the highest score.
The next highest vendor’s number of points will be divided by the highest vendor’s points
which will then be multiplied by criteria points to determine the vendor’s points awarded.
Each subsequent vendor’s point score will be calculated in the same manner.
Points awarded will be extended to the whole number per Microsoft Excel.
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
Vendor Name Vendor Total Reference
Score
Points
Awarded
Vendor ABC 445 10
Vendor DEF 388 8.7
Vendor JKL 325 7.3
Note: Sample chart reflects a 10 point reference criterion.
The points awarded by vendor will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the vendor’s proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
vendor. The Selection Committee may, at their sole discretion, contact references, and/or
modify the reference points assigned after a thorough review of the proposal and prior to final
ranking by the final Selection Committee.
Tab VIl, Acceptance of Conditions
Indicate any exceptions to the general terms and conditions of the RFP, and to insurance
requirements or any other requirements listed in this RFP. If no exceptions are indicated in this
tabbed section, it will be understood that no exceptions to these documents will be considered
after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result
in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee
consideration, depending on the extent of the exception(s). Such determination shall be at the
sole discretion of the County and Selection Committee.
Tab VIII, Required Form Submittals
Attachment 2: Vendor Check List
Attachment 3: Conflict of Interest Affidavit
Attachment 4: Vendor Declaration Statement
Attachment 5: Immigration Affidavit Certification
Attachment 6: Vendor Substitute W-9
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Attachment 7: Insurance and Bonding Requirements
Attachment 8: Reference Questionnaire
Attachment 12: Grant Forms (complete and return with proposal)
1. Debarment and Suspension
2. Lobbying
3. DBE MBE Participation
4. Buy America
5. Conflict of Interest
6. Grant Acknowledgement
7. Consultant’s Affidavit
8. Truth in Negotiation
Proposal Selection Committee and Evaluation Factors
The County Manager shall appoint a Selection Committee to review all proposals submitted. The
factors to be considered in the evaluation of proposal responses are listed below.
Tie
Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm with the
lowest paid dollars by Collier County to the vendor (as obtained from the County’s financial
system) within the last five (5) years will receive the higher individual ranking. If there is a multiple
firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall
receive the higher ranking, the firm with the next lowest volume of work shall receive the next
highest ranking and so on.
Tab II, Project Understanding 15
Tab III, Experience and Capacity of Firm 25
Tab IV, Specialized Expertise of Team Members 25
Tab V, Previous Performance of Similar Projects 15
Tab VI, Office Location and Responsiveness 10
Tab VII, References 10
TOTAL 100
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Exhibit II: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Procurement Services Division Online
Bidding System website: www.colliergov.net/bid. Vendors must clearly understand that the only
official answer or position of the County will be the one stated on the Collier County Procurement
Services Division Online Bidding System website. For general questions, please call the
referenced Procurement Strategist noted on the cover page.
2. Pre-Proposal Conference
The purpose of the pre-proposal conference is to allow an open forum for discussion and
questioning with County staff regarding this RFP with all prospective Vendors having an equal
opportunity to hear and participate. Oral questions will receive oral responses, neither of which will
be official, nor become part of the RFP. Only written responses to written questions will be
considered official, and will be included as part of this RFP as an addendum. All prospective
Vendors are strongly encouraged to attend, as, this will usually be the only pre-proposal
conference for this solicitation. If this pre-proposal conference is denoted as “mandatory”,
prospective Vendors must be present in order to submit a proposal response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the
RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict,
discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist,
noted herein, of such error in writing and request modification or clarification of the document prior
to submitting the proposal. The Procurement Strategist will make modifications by issuing a written
revision and will give written notice to all parties who have received this RFP from the
Procurement Services Division.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Vendor in the preparation of
its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in
any discussions, negotiations, or, if applicable, any protest procedures.
6. Delivery of Proposals
All proposals are to be delivered before 3:00 PM, Naples local time, on or before September 22,
2016 to:
Collier County Government
Procurement Services Division
3327 Tamiami Trail E
Naples FL 34112
Attn: Brenda Brilhart, Procurement Strategist
The County does not bear the responsibility for proposals delivered to the Procurement Services
Division past the stated date and/or time indicated, or to an incorrect address by Consultant’s
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personnel or by the Consultant’s outside carrier. However, the Procurement Director, or designee,
reserves the right to accept proposals received after the posted close time under the following
conditions:
The tardy submission of the proposal is due to the following circumstances, which may
include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS
or courier where delivery was scheduled before the deadline.
The acceptance of said proposal does not afford any competing firm an unfair
advantage in the selection process.
Vendors must submit one (1) paper copy and one (1) disk (CD/DVD/thumb drive) a copy of their
firm’s proposal in Word, Excel or PDF. List the Solicitation Number and Title on the outside of
the box or envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to
the County prior to the time set for the closing of Proposals. All proposals shall be valid for a
period of one hundred eighty (180) days from the submission date to accommodate evaluation
and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for this
procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier
County Procurement Ordinance. The County may, as it deems necessary, conduct discussions
with qualified Vendors determined to be in contention for being selected for award for the purpose
of clarification to assure full understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
The County’s procedure for selecting is as follows:
i. The County Manager or designee shall appoint a selection committee to review all
proposals submitted.
ii. The Request for Proposal is issued.
iii. Subsequent to the receipt closing date for the proposals, the Procurement professional will
review the proposals received and verify each proposal to determine if it minimally
responds to the requirements of the published RFP.
iv. Selection committee meetings will be open to the public and the Procurement professional
will publicly post prior notice of such meeting(s) in the lobby of the Procurement Services
Division Building and on the County’s Procurement Services Internet site.
v. Prior to the first meeting (Organization Meeting) of the selection committee, the
Procurement professional will post a notice announcing the date, time and place of the
meeting at least seven (7) working days prior to the meeting. At the initial organization
meeting, the selection committee members will receive instructions, the submitted
proposals, and establish the next selection committee meeting date and time. After the
first meeting, the Procurement professional will publically announce all subsequent
committee meeting dates and times. The subsequent meeting dates and times will be
posted with at least one (1) day advanced notice.
vi. Selection committee members will independently review and score each proposal based
on the evaluation criteria stated in the request for proposal using the Individual Selection
Committee Score and Rank Form and prepare comments for discussion at the next
meeting. The Individual Selection Committee Score and Rank Form is merely a tool to
assist the selection committee member in their review of the proposals.
11.B.7
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vii. At the scheduled selection meeting, the members will present their independent findings/
conclusions/comments based on their reading and interpretation of the materials presented
to each other, and may ask questions of one another. At the conclusion of that discussion,
members of the public will be offered an opportunity (not to exceed three (3) minutes) to
provide comments.
viii. At the conclusion of public comments (provided for in number 7), the selection committee
members will individually rank at a minimum three (3) qualified firms order each
proposer. Collier County selection committee members may consider all the material
submitted by the Proposer and other information Collier County may obtain to determine
whether the Proposer is capable of and has a history of successfully completing projects of
this type, including, without limitation, additional information Collier County may request,
clarification of proposer information, public comments, and/or additional credit information.
ix. Once the individual ranking has been completed, the Procurement professional will direct
selection committee members to read their individual ranking publically. The Procurement
professional will record individual rankings on the Final Ranking Sheet which will
mathematically compile into an overall selection committee rank of proposers.
x. In any of the selection committee meeting deliberations, by consensus, members may
request to invite proposers in to clarify their proposals, ask for additional information,
present materials, and interview, ask questions, etc. The members may consider any and
all information obtained through this method in formulating their individual ranking and
subsequent selection committee overall ranking and final ranking.
xi. The selection committee’s overall rank of firms in order of preference (from highest
beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the
Procurement Strategist. By final consensus, and having used all information presented
(proposal, presentation, references, etc.), the selection committee members will create a
final ranking and staff will subsequently enter into negotiations. Award of the contract is
dependent upon the successful and full execution of a mutually agreed contract, pending
the final approval by the Board of County Commissioners.
The County reserves the right to withdraw this RFP at any time and for any reason, and to issue
such clarifications, modifications, and/or amendments as it may deem appropriate. Receipt of a
proposal by the County or a submission of a proposal to the County offers no rights upon the
Vendor nor obligates the County in any manner. Acceptance of the proposal does not guarantee
issuance of any other governmental approvals. Proposals which include provisions requiring the
granting of zoning variances shall not be considered.
10. References
The County reserves the right to contact any and all references pertaining to this solicitation and
related proposal.
11. Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any or all
proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by
Collier County to accept the proposal which in the judgment of the County is deemed the most
advantageous for the public and the County of Collier.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind,
may be cause for rejection. In the event of default of the successful Vendor, or their refusal to
enter into the Collier County contract, the County reserves the right to accept the proposal of any
other Vendor or to re-advertise using the same or revised documentation, at its sole discretion.
11.B.7
Packet Pg. 371 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
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Exhibit III: Collier County Purchase Order Terms and Conditions
1. Offer
This offer is subject to cancellation by the COUNTY without
notice if not accepted by VENDOR within fourteen (14) days
of issuance.
2. Acceptance and Confirmation
This Purchase Order (including all documents attached
to or referenced therein) constitutes the entire agreement
between the parties, unless otherwise specifically noted by
the COUNTY on the face of this Purchase Order. Each
delivery of goods and/or services received by the COUNTY
from VENDOR shall be deemed to be upon the terms and
conditions contained in this Purchase Order.
No additional terms may be added and Purchase Order may
not be changed except by written instrument executed by
the COUNTY. VENDOR is deemed to be on notice that the
COUNTY objects to any additional or different terms and
conditions contained in any acknowledgment, invoice or
other communication from VENDOR, notwithstanding the
COUNTY’S acceptance or payment for any delivery of
goods and/or services, or any similar act by VENDOR.
3. Inspection
All goods and/or services delivered hereunder shall be
received subject to the COUNTY’S inspection and approval
and payment therefore shall not constitute acceptance. All
payments are subject to adjustment for shortage or
rejection. All defective or nonconforming goods will be
returned pursuant to VENDOR'S instruction at VENDOR’S
expense.
To the extent that a purchase order requires a series of
performances by VENDOR, the COUNTY prospectively
reserves the right to cancel the entire remainder of the
Purchase Order if goods and/or services provided early in
the term of the Purchase Order are non-conforming or
otherwise rejected by the COUNTY.
4. Shipping and Invoices
a) All goods are FOB destination and must be suitably
packed and prepared to secure the lowest transportation
rates and to comply with all carrier regulations. Risk of loss
of any goods sold hereunder shall transfer to the COUNTY
at the time and place of delivery; provided that risk of loss
prior to actual receipt of the goods by the COUNTY
nonetheless remain with VENDOR.
b) No charges will be paid by the COUNTY for packing,
crating or cartage unless otherwise specifically stated in this
Purchase Order. Unless otherwise provided in Purc hase
Order, no invoices shall be issued nor payments made prior
to delivery. Unless freight and other charges are itemized,
any discount will be taken on the full amount of invoice.
c) All shipments of goods scheduled on the same day via
the same route must be consolidated. Each shipping
container must be consecutively numbered and marked to
show this Purchase Order number. The container and
Purchase Order numbers must be indicated on bill of lading.
Packing slips must show Purchase Order number and must
be included on each package of less than container load
(LCL) shipments and/or with each car load of equipment.
The COUNTY reserves the right to refuse or return any
shipment or equipment at VENDOR’S expense that is not
marked with Purchase Order numbers. VENDOR agrees to
declare to the carrier the value of any shipment made under
this Purchase Order and the full invoice value of such
shipment.
d) All invoices must contain the Purchase Order number and
any other specific information as identified on the Purchase
Order. Discounts of prompt payment will be computed from
the date of receipt of goods or from date of receipt of
invoices, whichever is later. Payment will be made upon
receipt of a proper invoice and in compliance with Chapter
218, Fla. Stats., otherwise known as the “Local Government
Prompt Payment Act,” and, pursuant to the Board of County
Commissioners Purchasing Policy.
5. Time Is Of the Essence
Time for delivery of goods or performance of services under
this Purchase Order is of the essence. Failure of VENDOR
to meet delivery schedules or deliver within a reasonable
time, as interpreted by the COUNTY in its sole judgment,
shall entitle the COUNTY to seek all remedies available to it
at law or in equity. VENDOR agrees to reimburse the
COUNTY for any expenses incurred in enforcing its rights.
VENDOR further agrees that undiscovered delivery of
nonconforming goods and/or services is not a waiver of the
COUNTY’S right to insist upon further compliance with all
specifications.
6. Changes
The COUNTY may at any time and by written notice make
changes to drawings and specifications, shipping
instructions, quantities and delivery schedules within the
general scope of this Purchase Order. Should any such
change increase or decrease the cost of, or the time
required for performance of the Purchase Order, an
equitable adjustment in the price and/or delivery schedule
will be negotiated by the COUNTY and VENDOR.
Notwithstanding the foregoing, VENDOR has an affirmative
obligation to give notice if the changes will decrease costs.
Any claims for adjustment by VENDOR must be made
within thirty (30) days from the date the change is ordered or
within such additional period of time as may be agreed upon
by the parties.
7. Warranties
VENDOR expressly warrants that the goods and/or services
covered by this Purchase Order will conform to the
specifications, drawings, samples or other descriptions
furnished or specified by the COUNTY, and will be of
satisfactory material and quality production, free from
defects and sufficient for the purpose intended. Goods shall
be delivered free from any security interest or other lien,
encumbrance or claim of any third party. These warranties
shall survive inspection, acceptance, passage of title and
payment by the COUNTY.
8. Statutory Conformity
Goods and services provided pursuant to this Purchase
Order, and their production and transportation shall conform
to all applicable laws, including but not limited to the
Occupational Health and Safety Act, the Federal
Transportation Act and the Fair Labor Standards Act, as
11.B.7
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well as any law or regulation noted on the face of the
Purchase Order.
9. Advertising
No VENDOR providing goods and services to the COUNTY
shall advertise the fact that it has contracted with the
COUNTY for goods and/or services, or appropriate or make
use of the COUNTY’S name or other identifying marks or
property without the prior written consent of the COUNTY’S
Purchasing Department.
10. Indemnification
VENDOR shall indemnify and hold harmless the COUNTY
from any and all claims, including claims of negligence,
costs and expenses, including but not limited to attorneys'
fees, arising from, caused by or related to the injury or death
of any person (including but not limited to employees and
agents of VENDOR in the performance of their duties or
otherwise), or damage to property (including property of the
COUNTY or other persons), which arise out of or are
incident to the goods and/or services to be provided
hereunder.
11. Warranty of Non-Infringement
VENDOR represents and warrants that all goods sold or
services performed under this Purchase Order are: a) in
compliance with applicable laws; b) do not infringe any
patent, trademark, copyright or trade secret; and c) do not
constitute unfair competition.
VENDOR shall indemnify and hold harmless the COUNTY
from and against any and all claims, including claims of
negligence, costs and expense, including but not limited to
attorneys' fees, which arise from any claim, suit or
proceeding alleging that the COUNTY’S use of the goods
and/or services provided under this Purchase Order are
inconsistent with VENDOR'S representations and
warranties in section 11 (a).
If any claim which arises from VENDOR'S breach of section
11 (a) has occurred, or is likely to occur, VENDOR may, at
the COUNTY’S option, procure for the COUNTY the right to
continue using the goods or services, or replace or modify
the goods or services so that they become non -infringing,
(without any material degradation in performance, quality,
functionality or additional cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall provide commercial
insurance of such type and with such terms and limits as
may be reasonably associated with the Purchase Order.
Providing and maintaining adequate insurance coverage is
a material obligation of the VENDOR. All insurance policies
shall be executed through insurers authorized or eligible to
write policies in the State of Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order, VENDOR
agrees that it will comply with all federal, state, and local
laws, rules, codes, and ordinances that are applicable to the
conduct of its business. By way of non-exhaustive example,
this shall include the American with Disabilities Act and all
prohibitions against discrimination on the basis of race,
religion, sex creed, national origin, handicap, marital status,
or veterans’ status. Further, VENDOR acknowledges and
without exception or stipulation shall be fully responsible for
complying with the provisions of the Immigration Reform
and Control Act of 1986 as located at 8 U.S.C. 1324, et seq.
and regulations relating thereto, as either may be amended.
Failure by the awarded firm(s) to comply with the laws
referenced herein shall constitute a breach of the award
agreement and the County shall have the discretion to
unilaterally terminate said agreement immediately. Any
breach of this provision may be regarded by the COUNTY
as a material and substantial breach of the contract arising
from this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be responsible for
any delay or failure in performance resulting from any cause
beyond their control, including, but without limitation to war,
strikes, civil disturbances and acts of nature. When
VENDOR has knowledge of any actual or potential force
majeure or other conditions which will delay or threatens to
delay timely performance of this Purchase Order, VENDOR
shall immediately give notice thereof, including all relevant
information with respects to what steps VENDOR is taking
to complete delivery of the goods and/or services to the
COUNTY.
15. Assignment
VENDOR may not assign this Purchase Order, nor any
money due or to become due without the prior written
consent of the COUNTY. Any assignment made without
such consent shall be deemed void.
16. Taxes
Goods and services procured subject to this Purchase
Order are exempt from Florida sales and use tax on real
property, transient rental property rented, tangible personal
purchased or rented, or services purchased (Florida
Statutes, Chapter 212), and from federal excise tax.
17. Annual Appropriations
The COUNTY’S performance and obligation to pay under
this Purchase Order shall be contingent upon an annual
appropriation of funds.
18. Termination
This Purchase Order may be terminated at any time by the
COUNTY upon 30 days prior written notice to the VENDOR.
This Purchase Order may be terminated immediately by the
COUNTY for breach by VENDOR of the terms and
conditions of this Purchase Order, provided that COUNTY
has provided VENDOR with notice of such breach and
VENDOR has failed to cure within 10 days of receipt of such
notice.
19. General
a) This Purchase Order shall be governed by the laws of the
State of Florida. The venue for any action brought to
specifically enforce any of the terms and conditions of this
Purchase Order shall be the Twentieth Judicial Circuit in
and for Collier County, Florida
b) Failure of the COUNTY to act immediately in response to
a breach of this Purchase Order by VENDOR shall not
constitute a waiver of breach. Waiver of the COUNTY by
any default by VENDOR hereunder shall not be deemed a
waiver of any subsequent default by VENDOR.
11.B.7
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c) All notices under this Purchase Order shall be sent to the
respective addresses on the face page by certified mail,
return receipt requested, by overnight courier service, or by
personal delivery and will be deemed effective upon receipt.
Postage, delivery and other charges shall be paid by the
sender. A party may change its address for notice by
written notice complying with the requirements of this
section.
d) The Vendor agrees to reimbursement of any travel
expenses that may be associated with this Purchase Order
in accordance with Florida Statute Chapter 112.061, Per
Diem and Travel Expenses for Public Officers, employees
and authorized persons.
e) In the event of any conflict between or among the terms of
any Contract Documents related to this Purchase Order, the
terms of the Contract Documents shall take precedence
over the terms of the Purchase Order. To the extent any
terms and /or conditions of this Purchase Order duplicate or
overlap the Terms and Conditions of the Contract
Documents, the provisions of the Terms and/or Conditions
that are most favorable to the County and/or provide the
greatest protection to the County shall govern.
11.B.7
Packet Pg. 374 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
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Exhibit IV: Additional Terms and Conditions for RFP
1. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Vendor waive against each other and the County’s separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County’s separate Vendors, Design Consultants and Subcontractors
and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify “For any and all work
performed on behalf of Collier County.”
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests’ provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County. The
"Certificate Holder" should read as follows:
Collier County Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth
in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under
any of the below listed minimum required coverage, Vendor must identify on the Certificate of
Insurance the nature and amount of such self- insured retentions or deductibles and provide
satisfactory evidence of financial responsibility for such obligations. All self -insured retentions or
deductibles will be Vendor’s sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also
notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor
from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor
hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
11.B.7
Packet Pg. 375 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
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Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such
coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the
County for such costs within thirty (30) days after demand, the County has the right to offset these
costs from any amount due Vendor under this Agreement or any other agreement between the
County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it
be responsible for the coverage(s) purchased or the insurance company or companies used. The
decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a
waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of
the Vendor to provide the County with such renewal certificate(s) shall be considered justification for
the County to terminate any and all contracts.
2. Additional Items and/or Services
Additional items and/or services may be added to the resultant contract, or purchase order, in
compliance with the Procurement Ordinance. Proposed services must meet the original work
type/general scope as advertised in the solicitation.
3. County’s Right to Inspect
The County or its authorized Agent shall have the right to inspect the Vendor’s facilities/project site
during and after each work assignment the Vendor is performing.
4. Vendor Performance Evaluation
The County has implemented a Vendor Performance Evaluation System for all contracts awarded in
excess of $25,000. To this end, vendors will be evaluated on their performance throughout the term
of this Agreement.
5. Additional Terms and Conditions of Contract
Collier County has developed standard agreements, approved by the Board of County
Commissioners (BCC). The selected Vendor shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award. The resultant contract(s) may
include purchase or work orders issued under one, or any combination of price methodologies by the
County’s project manager. This is a grant funded solicitation and the pricing mythology is restricted
to lump sum not to exceed fixed price.
Lump Sum (Fixed and Not to Exceed Price): a firm fixed total price offering for a project; the
risks are transferred from the County to the contractor; and, as a business practice there are no
hourly or material invoices presented, rather, the contractor must perform to the satisfaction of the
County’s project manager before payment for the fixed price contract is authorized.
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this
contract is available upon request. The County will not be obligated to sign any contracts,
maintenance and/or service agreements or other documents provided by the Vendor.
The County’s project manager shall coordinate with the Contractor the return of any surplus assets,
including materials, supplies, and equipment associated with the scope or work.
11.B.7
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6. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor’s invoices must include:
Purchase Order Number
Description and quantities of the goods or services provided per instructions on the County’s
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk’s Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk@collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and /or services
as part of this agreement. Payment methods include:
Traditional – payment by check, wire transfer or other cash equivalent.
Standard – payment by purchasing card. Collier County’s Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is
cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of
using the County’s credit card for transactions relating to this solicitation. The County will entertain
bids clearly stating pricing for standard payment methods. An additional separate discounted price
for traditional payments may be provided at the initial bid submittal if it is clearly marked as an
“Additional Cash Discount.”
Upon execution of the Contract and completion of each month’s work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices should be submitted within
the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.)
Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment)
unless specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt
and approval of invoices submitted on the date of services or within six (6) months after completion
of contract. Any untimely submission of invoices beyond the specified deadline period is subject to
non-payment under the legal doctrine of “laches” as untimely submitted. Time shall be deemed of
the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off-set the amount owed to the County by applying the
amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
11.B.7
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compliance with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt
Payment Act.” Collier County reserves the right to withhold and/or reduce an appropriate amount of
any payment for work not performed or for unsatisfactory performance of Contractual requirements.
7. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes. Collier County Government has
authorized OSHA representatives to enter any Collier County facility, property and/or right -of-way for
the purpose of inspection of any Vendor’s work operations. This provision is non-negotiable by any
department and/or Vendor.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical
installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective
labels.
8. Licenses
The Vendor is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to
all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any
kind. Additionally, copies of the required licenses must be submitted with the proposal
response indicating that the entity proposing, as well as the team assigned to the County
account, is properly licensed to perform the activities or work included in the contract
documents. Failure on the part of any Vendor to submit the required documentation may be
grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also
required to have an occupational license.
All State Certified contractors who may need to pull Collier County p ermits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain “active” in Collier
County. If you have questions regarding professional licenses contact the Contractor Licensing,
Community Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909.
Questions regarding required occupational licenses, please contact the Tax Collector’s Office at
(239) 252-2477.
9. Principals/Collusion
By submission of this Proposal the undersigned, as Vendor, does declare that the only person or
persons interested in this Proposal as principal or principals is/are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into;
that this Proposal is made without connection with any person, company or parties making a
Proposal, and that it is in all respects fair and in good faith without collusion or fraud.
10. Relation of County
It is the intent of the parties hereto that the Vendor shall be legally considered an independent
Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
11.B.7
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responsible for any negligence on the part of said Vendor, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporat ion.
11. Termination
Should the Contractor be found to have failed to perform services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be
sole judge of non-performance. In the event that the award of this solicitation is made by the
Procurement Services Director, the award and any resultant purchase orders may be terminated at
any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the
Board’s Procurement Ordinance.
12. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to
final Board approval, no firm or their agent shall contact any other employee of Collier County in
reference to this Proposal, with the exception of the Procurement Director or his designee. Failure to
abide by this provision may serve as grounds for disqualification for award of this contract to the firm.
13. Public Records Compliance
Florida Public Records Law Chapter 119, including specifically those contractual requirements in
119.0701(2)(a)-(b) as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public agency with
a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise
provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the Contractor does not transfer the
records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in
possession of the Contractor or keep and maintain public records required by the public agency
to perform the service. If the Contractor transfers all public records to the public agency upon
completion of the contract, the Contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the Contractor
keeps and maintains public records upon completion of the contract, the Contractor shall meet all
11.B.7
Packet Pg. 379 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
16-6679 Video Wall RFP_Non_CCNATemplate_06132016
20
applicable requirements for retaining public records. All records stored electronically must be
provided to the public agency, upon request from the public agency’s custodian of public records,
in a format that is compatible with the information technology systems of the public agency.
14. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and
provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
shall be identified. Firms who do not provide the certificate of aut hority at the time of response shall
be required to provide same within five (5) days upon notification of selection for award. If the firm
cannot provide the document within the referenced timeframe, the County reserves the right to award
to another firm.
15. Single Proposal
Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as
a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub-
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this
requirement will be deemed non-responsive and rejected from further consideration. In addition,
consultants that have participated and/or will participate in the development of scope,
background information or oversight functions on this project are precluded from submitting
a Proposal as either a prime or sub- consultant.
16. Survivability
The Contractor agrees that any Work Order/Purchase Order that extends beyond the expiration date
of Solicitation 16-6679 resultant of this solicitation will survive (with FDOT’s prior approval) and
remain subject to the terms and conditions of that Agreement until the completion or termination of
any Work Order/Purchase Order.
17. Protest Procedures
Any prospective vendor/proposer who desires to protest any aspect(s) or provision(s) of the
solicitation (including the form of the solicitation documents or procedures) shall file their protest with
the Procurement Director prior to the time of the bid opening strictly in accordance with the County’s
then current Procurement Ordinance and policies. The Board of County Commissioners will make
award of contract in public session. Award recommendations will be posted outside the offices of the
Procurement Services Division on Wednesdays and Thursdays. Any actual or prospective
respondent who desires to formally protest the recommended contract award must file a notice of
intent to protest with the Procurement Director within two (2) calendar days (excluding weekends and
County holidays) of the date that the recommended award is posted. Upon filing of said notice, the
protesting party will have five (5) days to file a formal protest and will be given instructions as to the
form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the
office of the Procurement Director.
18. Public Entity Crime
A person or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
11.B.7
Packet Pg. 380 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
16-6679 Video Wall RFP_Non_CCNATemplate_06132016
21
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity
for the construction or repair of a public building or public work; may not submit bids, proposals, or
replies on leases of real property to a public entity; may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not
transact business with any public entity in excess of the threshold amount provided in s. 287.017 for
CATEGORY TWO for a period of 36 months following the date of being placed on the convicted
vendor list.
19. Security and Background Checks
The Contractor is required to comply with County Ordinance 2004-52, as amended. Background
checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If
required, Contractor shall be responsible for the costs of providing background checks by the Collier
County Facilities Management Division for all employees that shall provide services to the County
under this Agreement. This may include, but not be limited to, checking federal, state and local law
enforcement records, including a state and FBI fingerprint check, credit reports, education, residence
and employment verifications and other related records. Contractor shall be required to maintain
records on each employee and make them available to the County for at least four (4) years.
All of Contractor’s employees and subcontractors must wear Collier County Government
Identification badges at all times while performing services on County facilities and properties.
Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each
year at no cost to the Contractor during the time period in which their background check is valid, as
discussed below. All technicians shall have on their shirts the name of the contractor’s business.
The Contractor shall immediately notify the Collier County Facilities Management Division via e -mail
(DL-FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their
employment. This notification is critical to ensure the continued security of Collier County facilities
and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500
per incident. CCSO requires separate fingerprinting prior to work being performed in any of their
locations. This will be coordinated upon award of the contract. If there are additional fees for this
process, the vendor is responsible for all costs.
20. Conflict of Interest
Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review
and does not in and of itself disqualify a firm from consideration. These disclosures are intended to
identify and or preclude conflict of interest situations during contract selection and execution.
21. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by
the individual, firm, and/or any employee of the firm from contact with County staff for a specified
period of time; b. Prohibition by the individual and/or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c.
immediate termination of any contract held by the individual and/or firm for cause.
22. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
11.B.7
Packet Pg. 381 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
16-6679 Video Wall RFP_Non_CCNATemplate_06132016
22
States and to employ only individuals who are eligible to work in the United States. The Employment
Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in
partnership with the Social Security Administration (SSA), provides an Internet-based means of
verifying employment eligibility of workers in the United States; it is not a substitute for any other
employment eligibility verification requirements. The program will be used for Collier County formal
Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and
construction services. Exceptions to the program:
Commodity based procurement where no services are provided.
Where the requirement for the affidavit is waived by the Board of County Commissioners
Vendors are required to enroll in the E-Verify program, and provide acceptable evidence of their
enrollment, at the time of the submission of the vendor’s/bidder’s proposal. Acceptable evidence
consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully
executed E-Verify Memorandum of Understanding for the company. Vendors are also required to
provide the Collier County Procurement Services Division an executed affidavit certifying they shall
comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder does not comply with providing both the acceptable E-Verify evidence and the
executed affidavit the bidder’s proposal may be deemed non-responsive. Additionally, vendors
shall require all subcontracted vendors to use the E-Verify system for all purchases not covered
under the “Exceptions to the program” clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify) program
visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor’s responsibility to
familiarize themselves with all rules and regulations governing this program. Vendor acknowledges,
and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for
complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8
U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the
provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws
referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement
and the County shall have the discretion to unilaterally terminate said agreement immediately.
11.B.7
Packet Pg. 382 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
16-6679 Video Wall RFP_Non_CCNATemplate_06132016
23
Attachment 1: Vendor’s Non-Response Statement
The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective
Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please
indicate the reason(s) by checking the item(s) listed below and return this form via email or fax, noted on
the cover page, or mail to Collier County Government, Procurement Services Division, 3327 Tamiami
Trail E, Naples, FL 34112.
We are not responding to Solicitation RFP 16-6679 - Traffic Operations Video Wall Replacement
for the following reason(s):
Services requested not available through our company.
Our firm could not meet specifications/scope of work.
Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
Project is too small.
Insufficient time allowed for preparation of response.
Incorrect address used. Please correct mailing address:
___________________________________________________________________________
_____________________________________________________________________________
_______________________________________________________________________
Other reason(s):_____________________________________________________________
_____________________________________________________________________________
_________________________________________________________________________
___________________________________________________________________________
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name:
_______________________________________ Date ____________
11.B.7
Packet Pg. 383 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
16-6679 Video Wall RFP_Non_CCNATemplate_06132016
24
Attachment 2: Vendor Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces
indicated and return with your Proposal. Vendor should check off each of the following items as the
necessary action is completed:
The Proposal has been signed.
All applicable forms have been signed and included, along with licenses to complete the
requirements of the project.
Any addenda have been signed and included.
The mailing envelope has been addressed to:
Collier County Government
Procurement Services Division
3327 Tamiami Trail E
Naples FL 34112
Attn: Brenda Brilhart, Procurement Strategist
The mailing envelope must be sealed and marked with Solicitation RFP 16-6679 - Traffic
Operations Video Wall Replacement.
The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
If submitting a manual bid, include any addenda (initialed and dated noting understanding and
receipt). If submitting bid electronically, bidder will need to download all related documents on
www.colliergov.net/bid. The system will date and time stamp when the addendum files were
downloaded.
ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET.
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name: _____________________________________ Date ______________
11.B.7
Packet Pg. 384 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
16-6679 Video Wall RFP_Non_CCNATemplate_06132016
25
Attachment 3: Conflict of Interest Affidavit
The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any
Collier County project affiliated with: Traffic Operations Video Wall Replacement does not pose an
organizational conflict as described by one of the three categories below:
Biased ground rules – The firm has not set the “ground rules” for affiliated past or current Collier
County project identified above (e.g., writing a procurement’s statement of work, specifications, or
performing systems engineering and technical direction for the procurement) which appears to skew
the competition in favor of my firm.
Impaired objectivity – The firm has not performed work on an affiliated past or current Collier
County project identified above to evaluate proposals / past performance of itself or a competitor,
which calls into question the contractor’s ability to render impartial advice to the government.
Unequal access to information – The firm has not had access to nonpublic information as part of
its performance of a Collier County project identified above which may have provided the contractor
(or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts.
In addition to this signed affidavit, the contractor / consultant must provide the following:
1. All documents produced as a result of the work completed in the past or currently being worked
on for the above mentioned project; and,
2. Indicate if the information produced was obtained as a matter of public record (in the “sunshine”)
or through non-public (not in the “sunshine”) conversation (s), meeting(s), document(s) and/or
other means.
3. Failure to disclose all material or having an organizational conflict in one or more of the three
categories above be identified, may result in the disqualification for future solicitations affiliated
with the above referenced project(s).
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that,
to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the project
identified above has been fully disclosed and does not pose an organizational conflict.
Firm: ____________________________________________________________________________________
Signature and Date:_________________________________________________________________________
Print Name: _______________________________________________________________________________
Title of Signatory: __________________________________________________________________________
State of_____________________________________ County of ____________________________________
SUBSCRIBED AND SWORN to before me this ____________ day of __________________, 20__,
by _______________________________________________, who is personally known to me to be the
________________________________________ for the Fir m, OR who produced the following identification
________________________________________.
__________________________________________________________ _____________________________
Notary Public Commission Expiration
11.B.7
Packet Pg. 385 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
16-6679 Video Wall RFP_Non_CCNATemplate_06132016
26
Attachment 4: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: Solicitation: RFP 16-6679 - Traffic Operations Video Wall Replacement
Dear Commissioners:
The undersigned, as Vendor declares that this proposal is made without connection or
arrangement with any other person and this proposal is in every respect fair and made in good
faith, without collusion or fraud.
The Contractor agrees, if this proposal is accepted, to execute a Collier County document for
the purpose of establishing a formal contractual relationship between the firm and Collier
County, for the performance of all requirements to which the proposal per tains. The
Consultant states that the proposal is based upon the proposal documents listed by the above
referenced CCNA Solicitation. Further, the consultant agrees that if awarded a contract
for these services, the consultant will not be eligible to com pete, submit a proposal, be
awarded, or perform as a sub-consultant for any future associated with project that is a
result of this awarded contract.
(Proposal Continued on Next Page)
11.B.7
Packet Pg. 386 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
16-6679 Video Wall RFP_Non_CCNATemplate_06132016
27
PROPOSAL CONTINUED
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _____ day of __________, 20 16 in the
County of _______________, in the State of _____________.
Firm’s Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document Number:
Federal Tax Identification
Number
CCR # or CAGE Code
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
Additional Contact Information
Send payments to:
(required if different from above)
Company name used as payee
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone: _________________________________
Email _________________________________
11.B.7
Packet Pg. 387 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
16-6679 Video Wall RFP_Non_CCNATemplate_06132016
28
Attachment 5: Immigration Affidavit Certification
Solicitation: 16-6679 - Traffic Operations Video Wall Replacement
This Affidavit is required and should be signed, notarized by an authorized principal of the fir m and submitted with
formal Invitations to Bid (ITB’s) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are
required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the
submission of the vendor’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly completed E -
Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the
company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program,
may deem the Vendor / Bidder’s proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section
274A(e) of the Immigration and Nationality Act (“INA”).
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e)
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA
shall be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all ap plicable immigration laws (specifically to the 1986 Immigration
Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of
Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System
(E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration
at the time of submission of the Vendor’s / Bidder’s proposal.
Company Name ____________________________________________________________________
Print Name
Title _______________________
Signature
Date _______________________
State of ___________________
County of _________________
The foregoing instrument was signed and acknowledged before me this ____day of ___________, 20___, by
_______________________________ who has produced _____________________________ as identification.
(Print or Type Name) (Type of Identification and Number)
_____________________________________
Notary Public Signature
_____________________________________
Printed Name of Notary Public
_____________________________________
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced b y the sworn affidavit required herein, the truth and accuracy
of this affidavit to interrogatories hereinafter made.
11.B.7
Packet Pg. 388 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
16-6679 Video Wall RFP_Non_CCNATemplate_06132016
29
Attachment 6: Vendor Substitute W – 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (includin g
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name ___________________________________________________________________________________
(as shown on income tax return)
Business Name ___________________________________________________________________________________
(if different from taxpayer name)
Address ____________________________________ City _______________________________________________
State ______________________________________ Zip ________________________________________________
Telephone __________________ FAX ______________________ Email __________________________________
Order Information
Address ___________________________________
Remit / Payment Information
Address ____________________________________________
City __________
State ________ Zip ___________
City _____________
State _________ Zip ______________
FAX ______________________________________
Email _____________________________________
FAX ______________________________________________
Email _____________________________________________
2. Company Status (check only one)
Individual / Sole Proprietor Corporation Partnership
Tax Exempt (Federal income tax-exempt entity
under Internal Revenue Service guidelines IRC
501 (c) 3)
Limited Liability Company
Enter the tax classification
(D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN) _______________________________________________________________
(Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature ___________________________________________________________
Date _________________________________
Title _______________________________________________________________
Phone Number ________________________
11.B.7
Packet Pg. 389 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Attachment 7: Insurance and Bonding Requirements
Insurance / Bond Type Required Limits
1. Worker’s
Compensation
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
2. Employer’s Liability
$500,000 single limit per occurrence
3. Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
Bodily Injury and Property Damage
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability
4. Indemnification To the maximum extent permitted by Florida law, the Contractor shall
indemnify and hold harmless Collier County, its officers and employees from
any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the
negligence, recklessness, or intentionally wrongful conduct of the Contractor
or anyone employed or utilized by the Contractor in the performance of this
Agreement. This indemnification obligation shall not be construed to negate,
abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph. This
section does not pertain to any incident arising from the sole negligence of
Collier County.
4. Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. Other insurance as
noted:
Watercraft $ __________ Per Occurrence
Technology Errors & Omissions $1,000,000 Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ __________ Per Occurrence
Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ __________ Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ __________ Per Occurrence
Professional Liability $__________ Per Occurrence
$ 500,000 each claim and in the aggregate
$1,000,000 each claim and in the aggregate
$2,000,000 each claim and in the aggregate
11.B.7
Packet Pg. 390 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
16-6679 Video Wall RFP_Non_CCNATemplate_06132016
31
Professional Liability $__________ per claim and in
the aggregate
$1,000,000 per claim and in the aggregate
$2,000,000 per claim and in the aggregate
6. Bid bond
Shall be submitted with proposal response in the form of certified funds,
cashiers’ check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. Performance and
Payment Bonds
For projects in excess of $200,000, bonds shall be submitted with the
executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as “A-“ or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders’ surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.
11. Thirty (30) Days Cancellation Notice required.
RLC 8/3/2016
_______________________________________________________________________________________
Vendor’s Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five (5) days of the award of this solicitation .
Name of Firm
_______________________________________ Date ____________________________
Vendor
Signature
_________________________________________________________________________
Print Name
_________________________________________________________________________
Insurance
Agency
_________________________________________________________________________
Agent Name
_______________________________________ Telephone Number
_________________
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Attachment 8: Reference Questionnaire
Solicitation: 16-6679 Traffic Operations Video Wall Replacement
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name:
(Evaluator completing reference questionnaire)
Company:
(Evaluator’s Company completing reference)
Email: FAX: Telephone:
Collier County is implementing a process that collects reference information on firms and their key pers onnel
to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject
above has listed you as a client for which they have previously performed work. Please complete the survey.
Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you
were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied
(and would never hire the firm/indivdiual again). If you do not h ave sufficient knowledge of past performance
in a particular area, leave it blank and the item or form will be scored “0.”
Project Description: ___________________________
Completion Date: _____________________________
Project Budget: ______________________________
Project Number of Days: _______________________
Change Orders - Dollars Added : _________________
Change Orders - Days Added: __________________
Item Citeria Score
1 Ability to manage the project costs (minimize change orders to scope).
2 Ability to maintain project schedule (complete on-time or early).
3 Quality of work.
4 Quality of consultative advice provided on the project.
5 Professionalism and ability to manage personnel.
6 Project administration (completed documents, final invoice, final product
turnover; invoices; manuals or going forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer
satisfaction).
TOTAL SCORE OF ALL ITEMS
Please FAX this completed survey to: __________________________________ By ________________
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Attachment 9
COLLIER COUNTY TRAFFIC OPERATIONS
TRAFFIC MANAGEMENT CENTER (TMC)
#433178-1 - VIDEO WALL SYSTEM REPLACEMENT
PROJECT SCOPE
PROJECT INFORMATION
A. Introduction
The purpose of this exhibit is to describe the scope of work and the responsibilities of the
awarded Contractor in connection with the preparation of the Request for Proposal
package for the design and installation of a video wall and video management system in
the Traffic Management Center and Emergency Services Center of Collier County.
Collier County has been awarded Federal funds for the implementation of this project. The
project will be managed by Collier County Traffic Operations. As a result of the Federal
funding, oversight of the project will be provided by the Florida Department of
Transportation.
B. Background
The Traffic Management Center (TMC) is the command station that houses the Intelligent
Transportation System (ITS) operations. It houses the staff that monitors traffic,
disseminates traveler information, and provides on-going incident management services. It
is the intent of the County to replace the existing video wall display, video management
system (VMS), networking devices, workstations, and supporting software applications,
with new systems to support the increased network traffic and bandwidth requirements as
well as optimize TMC operations.
The new TMC video wall display and management systems will have to support multiple
client locations. This integrated system will provide a next generation video processing
and video distribution system with central management software that enables users to
easily connect to a multitude of sources. The system shall be capable of supporting the
TMC on a 24/7 basis.
Currently, the County’s TMC includes a ten-year old BARCO video wall that consists of
projection cubes, video wall controller, audio-visual (AV) control system, and related
accessories. The existing system consists of six OverView-mDG50-DL display cubes in a
three (3) unit by two (2)-unit array as manufactured by BARCO. The current BARCO
display cube system is attached to a rolling, metal frame structure that provides access to
the projection lamps and video cube controllers in the rear of the projection cubes. The
main BARCO central display wall is flanked by twelve (12) wall mounted 50-inch LED/LCD
screens consisting of six (6) panel units on each side. The back-end equipment is located
in the data center adjacent to the County’s TMC and consists of a BARCO Argus video
wall processor, graphic, scalar and video decoder cards and a BARCO Omnibus including
MPEG streaming decoder cards, RGB input card, and quad analog input card.
C. Existing Conditions
1. Traffic Management Center
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The following is a basic description of the County’s current TMC video wall which is
located at 2885 S. Horseshoe Drive, Naples Florida 34104:
a. The current video wall lies along the northern exterior wall of the TMC and is 240
inches long with two 48-inch wide angular sidewalls for the 50-inch LCD wall-
mounted monitors. The BARCO central unit is positioned inside a recess in the
center of the main viewing wall. The recess is approximately 120 inches long by
110 inches high by 30 inches deep.
b. The traffic control workstation desk is placed approximately 10 feet away from the
central BARCO wall unit.
c. The entire TMC has a raised floor with approximately 10 inches of clearance for
cables.
d. The TMC’s data center lies directly adjacent to the TMC along the eastern wall.
The video wall controller is currently located in a server rack in the data center and
connected directly to the current video wall. The controller hosts all of the current
video decoders and the system control server.
e. Collier County supports older Cohu 3920 Cameras with iLink video encoders
(approximately 84) and the Bosch VG5-836-ECEVITS (approximately 125).
f. County Traffic Operations staff has been able to successfully replace the Cohu
encoders with Bosch video encoders, and manage the pan, tilt, zoom (PTZ) video
using the basic Bosch video client software.
g. The County’s Advanced Traffic Management System is a network of independent
servers and Intelligent Transportation Systems with no central control for these
systems.
2. Emergency Services Center
The Emergency Services Center (ESC), located at 8075 Lely Cultural Parkway, Naples
Florida 34113 and houses multiple safety functions including the County’s Emergency
Operations Center (EOC). The EOC has a main video wall, but not for TMC functions.
However, it does have an approximately 48-inch by 96-inch area above the
workstations that could support displays.
In the case of an emergency that could render the County’s TMC inaccessible, the
EOC will become the primary location for operating and managing all TMC functions.
D. Collier County TMC Requirements
The new VMS and video wall system shall be comprehensive and adaptable to the
expanding needs of Collier County and its affiliated agencies. General requirements of the
new system are listed below and the minimum technical requirements (MTR) are provided
at the end of this exhibit.
1. The County requires a video media server solution that will allow controlled access for
video feed to be directly ported to outside agencies for their use.
2. It is important to note that the new VMS will require an upgraded network infrastructure.
The video feed bandwidth requirements will have to be taken into account either
through an upgrade or replacement of the seven (7) traffic network switches. A spare
switch for troubleshooting will also be required. The network architecture is currently
unicast, but will need to be redesigned to support multicast connectivity. In all cases
the network traffic will need additional segmentation and routing. The locations of the
core switches are provided below:
a. Hub #1 Collier County TMC
b. Hub #2 (US 41@ Airport Pulling Road)
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c. Hub #3 (Pine Ridge Road @ Airport Pulling Road)
d. Hub #4 (US 41 @ Immokalee Road)
e. Hub #5 (Collier Boulevard @ Golden Gate Parkway)
f. Hub #6 (Collier Boulevard @ Immokalee Road)
g. Collier County Emergency Services Center 4th floor Data Center
3. The new VMS is to be centrally located in the TMC, and manageable from the EOC.
The traffic network needs to be protected from outside sources and from possible
internal intrusion. It is anticipated that the data center will require an upgrade of a
firewall appliance at both locations.
4. The proposal shall provide a virtual desktop solution for video workstations in a
privately hosted virtual desktop interface (VDI) system licensed to support thirty (30)
end users.
5. To support and protect remote access to the VMS, Bring Your Own Device (BYOD) for
mobile devices supporting thirty (30) users shall be implemented.
6. Enterprise level server application and network monitoring tool(s) shall be provided and
capable of being remotely monitored as well as sending out alerts based on user
defined parameters.
7. By the year 2017, the older analog Cohu cameras will be replaced with new Hi
Definition PTZ cameras. However, the VMS must support video network streaming
from all types of cameras and video encoders.
E. Emergency Services Center Requirements
The ESC’s fourth floor data center will house a secondary VMS server and its
accompanying network infrastructure. The ESC is a Level 5 Hurricane Rated facility with
its own redundant power systems.
Along with the addition of a video wall for TMC functions, a direct connection to the EOC’s
main video wall shall be added.
1. The client workstations for TMC functions must be capable of supporting all video
feeds from the VMS server. A video decoder solution for supporting a two (2) to four
(4) LED/OLED panel video wall shall be placed in the EOC. A video solution shall also
include a direct feed to the main EOC video wall.
2. If a virtual solution is not possible, then the EOC will need to be provided a rack
mounted or standalone client server and/or video decoders to support local video
monitoring and management by the Traffic Operations staff.
F. Video Display Control And Video Wall Requirements
The Contractor shall replace the current Barco video wall and it’s components with a new
video wall and video control system and all ancillary components. The video wall system
and its components will be installed in two locations; the TMC and EOC. APPENDIX A
depicts conceptual layouts of the video walls that were originally developed as part of the
Collier County Network Study and Analysis. The primary video wall will be located at the
TMC. The video wall at the TMC shall consist of zero bezel LCD screens configured to
maximize the viewing area and allow the projection of at least 72 video streams and
maintain the correct aspect ratio of each stream. At the EOC, 2-55” zero bezel screens will
be located in a stacked configuration. All LCD screens shall be installed with no separation
between bezels.
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During the proposal phase, a tour of the TMC and EOC facilities will be held to allow
proposers to conduct onsite inspections and reviews for the TMC wall structures, electrical
requirements, and location of the new video wall infrastructure. The Contractor shall
supply drawings/schematics, if required, to the County for review and approval. A second
tour will be conducted on the same day at the EOC to allow proposers to review the
proposed location of the 2 LCD screens and review the data center rack locations to
determine electrical and cabling requirements.
The primary video wall control equipment will be located at the TMC and installed in the
existing data center racks. These rack locations will be provided to the proposers during
the tours of County facilities. The secondary video wall control system will be located at
the EOC. The existing video wall equipment at the TMC, monitors, and all ancillary
equipment shall be de-commissioned and provided to the County project manager.
Software licenses shall be provided to support up to 250 Closed Circuit Television (CCTV)
cameras and 20 operators. The software is to be used for CCTV camera control.
Additionally, a media server to allow controlled streaming video broadcasts to outside
agencies and for use with the new video wall is also required.
All software, drivers, and management software supporting any existing CCTV cameras
and encoders shall be operational and functioning properly prior to final acceptance of the
project.
A long-range estimate shall be developed by the Contractor for all equipment and licensing
costs associated for adding new CCTV cameras or additional client software to the system
in the future. This long-range estimate shall include any equipment or software licenses
required to expand the system in the future should a new TMC location or agency be
added to the current system.
G. Training
The Contractor shall provide a plan and schedule for training the TMC staff in the operation
of all systems provided.
H. Testing
A system engineering test plan shall be provided to ensure that all systems meet their
manufacturers’ requirements once fully integrated and operational and prior to acceptance
by the County. Prior to acceptance by the County all equipment and systems provided
must be operational and functioning as required by the County and meet all criteria as set
forth in this RFP and the MTRs.
I. Contractor Responsibilities
In addition to the above requirements:
1. The CONTRACTOR shall ensure proper coordination with County staff and other
ongoing, or planned projects that may be affected by the video wall replacement.
2. The CONTRACTOR shall ensure TMC operations are maintained to the maximum
extent practicable during the video wall replacement. TMC operations shall be closely
coordinated with the County’s project manager.
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J. County Responsibilities
1. County’s Information:
Upon request, the County shall provide all known available information regarding the
requirements for this project.
2. County’s Representative:
The County shall designate a representative who shall be fully acquainted with the
project. The representative shall render decisions promptly and furnish information
expeditiously.
3. County Access:
The County shall provide access for the Contractor to the necessary facilities during
normal business hours or as approved by the County’s project manager.
11.B.7
Packet Pg. 397 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Attachment 10
COLLIER COUNTY TRAFFIC OPERATIONS
TRAFFIC MANAGEMENT CENTER (TMC)
#433178-1 - VIDEO WALL SYSTEM REPLACEMENT
MINIMUM TECHNICAL REQUIREMENTS
11.B.7
Packet Pg. 398 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs i June 17, 2016
TABLE OF CONTENTS
ACRONYMS .............................................................................................................................. ii
1.0 INTRODUCTION ............................................................................................................. 3
1.1 Guaranty Provision ...................................................................................................... 2
1.2 Documentation Requirements ...................................................................................... 3
1.3 Training Requirements ................................................................................................. 5
1.4 Material Requirements ................................................................................................. 6
1.5 Spare Equipment ......................................................................................................... 6
2.0 TESTING REQUIREMENTS ........................................................................................... 6
2.1 Stand-Alone Test ......................................................................................................... 7
2.2 Subsystem Test ........................................................................................................... 8
2.3 Operational Test .......................................................................................................... 8
2.4 Final Acceptance ......................................................................................................... 9
3.0 VIDEO DISPLAY CONTROL SYSTEM AND VIDEO WALL DISPLAY SYSTEM ..........10
3.1 Video Wall Requirements ............................................................................................10
3.2 General System Description .......................................................................................10
3.3 Architecture.................................................................................................................13
3.4 Functionality................................................................................................................14
3.5 Execution ....................................................................................................................17
4.0 10 GIGABIT ETHERNET SWITCHES ............................................................................17
4.1 Description ..................................................................................................................17
4.2 Design Requirements .................................................................................................17
4.3 Technical Requirements .............................................................................................18
4.4 Construction Requirements .........................................................................................21
4.5 Testing Requirements .................................................................................................21
5.0 FIREWALL APPLIANCE ...............................................................................................21
5.1 Description ..................................................................................................................21
5.2 Requirements .............................................................................................................22
5.3 Installation Requirements............................................................................................23
5.4 Testing Requirements .................................................................................................24
6.0 COMPUTER WORKSTATIONS .....................................................................................24
6.1 Monitor Graphics Cards ..............................................................................................25
6.2 Network Management Software ..................................................................................25
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Video Wall System Replacement MTRs ii June 17, 2016
ACRONYMS
AASHTO ............................... American Association of State Highway and Transportation Officials
AC/DC ....................................................................................... Alternating Current/Direct Current
ADA ................................................................................................ Americans with Disabilities Act
ANSI ................................................................................... American National Standards Institute
APL ............................................................................................................ Approved Products List
ASTM .......................................................................... American Society for Testing and Materials
ATMS ................................................................................. Advanced Traffic Management System
A/V .............................................................................................................................. Audio/Visual
CADD .......................................................................................... Computer Aided Drafting Design
CCTV ....................................................................................................... Closed Circuit Television
CCD .......................................................................................................... Charge Coupled Device
COTS ..................................................................................................... Commercial Off The Shelf
DHCP ................................................................................... Dynamic Host Configuration Protocol
DMS .......................................................................................................... Dynamic Message Sign
EIA .................................................................................................... Electronic Industries Alliance
EOC ................................................................................................ Emergency Operations Center
ETA ...................................................................... Electronics Technician Association International
FDEP ................................................................... Florida Department of Environmental Protection
FDOT .................................................................................... Florida Department of Transportation
FHWA ........................................................................................... Federal Highway Administration
FOA ........................................................................................................... Fiber Optic Association
FTP ............................................................................................................... File Transfer Protocol
GGPS ................................................................................................... Global Positioning System
HAR ......................................................................................................... Highway Advisory Radio
HD ........................................................................................................................... High Definition
HTTP /S ................................................................................. Hypertext Transfer Protocol /Secure
IGMP ................................................................................... Internet Group Management Protocol
IP .......................................................................................................................... Internet Protocol
IS-IS .......................................................................... Intermediate System to Intermediate System
ISO ..........................................................................International Organization for Standardization
ITG .................................................................................................. Information Technology Group
ITS ............................................................................................ Intelligent Transportation Systems
LACP ......................................................................................... Link Aggregation Control Protocol
LCD .............................................................................................................. Liquid Crystal Display
LED ................................................................................................................. Light Emitting Diode
MIB…………………………………………………………….……………..Message Information Base
MBPS ........................................................................................................... Megabits Per Second
MMU ................................................................................................ Malfunction Management Unit
MPEG ............................................................................................. Moving Picture Experts Group
MTR .......................................................................................... Minimum Technical Requirements
MVDS .................................................................................. Microwave Vehicle Detection System
NEC………………………………………………………………………..………National Electric
Code
NEMA ...................................................................... National Electrical Manufacturers Association
NMS .............................................................................................. Network Management Software
NSB ................................................................................................................... Non-Stop Bridging
OSPF ....................................................................................................... Open Shortest Path First
PIM ................................................................................................ Protocol Independent Multicast
PIM-SM ................................................................. Protocol Independent Multicast – Sparse Mode
PIM-SSM ........................................... Protocol Independent Multicast – Source-Specific Multicast
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Video Wall System Replacement MTRs iii June 17, 2016
RFP .............................................................................................................. Request for Proposal
RIP .................................................................................................... Routing Information Protocol
RTVM ...................................................................... Requirements Traceability Verification Matrix
SFP .................................................................................................. Small Form-Factor Pluggable
SNMP ................................................................................ Simple Network Management Protocol
SNTP .............................................................................................. Simple Network Time Protocol
SSH ........................................................................................................................... Secure Shell
TCP/IP ................................................................. Transmission Control Protocol/Internet Protocol
TEM ............................................................................................................ Test Evaluation Matrix
TIP ................................................................................................................ Terra Interface Panel
TMC .................................................................................................... Traffic Management Center
TRPS ........................................................................................ Traffic Responsive Plan Selection
UL ......................................................................................................... Underwriters Laboratories
UPS ................................................................................................. Uninterruptible Power Supply
VAC ......................................................................................................... Volts Alternating Current
VDCS .............................................................................................. Video Display Control System
VLAN ................................................................................................... Virtual Local Area Network
VWDS .................................................................................................. Video Wall Display System
WAN ................................................................................................................ Wide Area Network
1.0 INTRODUCTION
The Collier County Video Wall Replacement Project consists of improvements to the
Traffic Management Center (TMC) and Emergency Operations Center (EOC). The
improvements shall include the installation of a new video wall system at both the TMC
and EOC; video wall system; video wall control software; 10 Gigabit Ethernet switches at
the TMC, EOC, and master hub locations; the installation of a firewall appliance at the
TMC; computer workstations; and the installation of a network management software
(NMS) system. The project shall be integrated into the existing Collier County TMC ATMS
and ITS communications network.
This Minimum Technical Requirements (MTR) document sets forth the minimum
requirements for the design, procurement, installation, integration and testing of the
various project elements aforementioned. Each of these project elements shall be
installed and seamlessly integrated into the existing TMC. All integration, programming,
and configuration of the individual subsystems or field components shall be considered as
part of the subsystem or component installation.
All devices implemented as part of this project that are detailed in the Florida Department
of Transportation (FDOT) Intelligent Transportation System (ITS) Supplement
Specifications must meet the requirements of the associated specifications and/or be on
the Department’s Approved Products List (APL).
The devices must be on the APL prior to issuance of the Released for Construction (RFC)
plans. The Contractor is responsible to ensure that all devices are compatible and/or
software drivers exist for integration with the existing ATMS and ITS hardware and
software components. Device drivers shall be provided by the device manufacturer and
made compatible with all proposed project components.
The CONTRACTOR shall verify that all electrical requirements, as specified in the
National Electric Code (NEC) are met and that building construction codes are met for the
video wall structures, video displays and all other required equipment that will be installed
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within the TMC, EOC and master hubs. Access to the TMC and EOC shall be coordinated
with the County’s project manager. Collier County operational hours are 6:30 AM to 6:00
PM Monday through Friday. The CONTRACTOR shall plan their work in the facility
accordingly. The Collier County TMC has existing ITS, ATMS and signal systems in place
and under daily operation. The CONTRACTOR shall coordinate all work to ensure that
the existing TMC systems and the impacts on daily operations are minimized. Any
network modifications or changeovers necessary for the installation of the video wall,
video controller, Ethernet switches, firewall appliance, NMS server, and computer
workstations shall be coordinated with the County project manager. The CONTRACTOR
may be required to perform other network modifications outside of normal business hours.
1.1 Guaranty Provision
The CONTRACTOR shall provide manufacturer warranties for all furnished and
installed project elements against all defects and/or failures in design, assembly,
fabrication and materials for a minimum warranty period of three (3) years or as
specified for each type of equipment in the FDOT Standard Specifications for Road
and Bridge Construction Supplemental Specification Sections 682 and 684 and this
MTR document. If the manufacturer’s warranties for the furnished and installed
components are for a longer period, those longer period warranties shall apply. The
warranty period for all CONTRACTOR provided project features shall not begin until
the date that the County issues written notice of Final Acceptance. The
CONTRACTOR shall secure additional or extended manufacturer warranties as
necessary for the effective date of Final Acceptance of the project.
Any field element or ancillary component that, in the opinion of the County, fails three
(3) times prior to the expiration of the warranty period shall be judged as unsuitable
and shall be replaced by the CONTRACTOR with a new field element or ancillary
component of the same make and model at no cost to the County. The unsuitable
field element or ancillary component shall be permanently removed from the project.
The CONTRACTOR as part of their Technical Proposal shall develop the warranty
criteria, measurable standards, and remedial work plans for all products or features
within the Collier County ATMS Phase 1 Project. At the start of the Operational test,
the CONTRACTOR shall update this information to reflect any changes made during
design and construction and submit with the as-built plan submittal for review by the
County. The CONTRACTOR shall clearly identify, in writing, the designated contact
person and alternate responsible for equipment support and equipment warranties
as part of this submittal.
The CONTRACTOR shall make these TMC systems operational and test the
systems according to the test evaluation matrix (TEM) and the approved test plan.
Upon written partial acceptance of all testing results, the CONTRACTOR shall make
the system available to Collier County to operate the system utilizing the new
equipment on an interim basis. The CONTRACTOR shall provide maintenance and
an initial warranty for this hardware and software through Final Acceptance of the
project. Once written notice of Final Acceptance has been given, the
CONTRACTOR shall provide the standard warranty as defined in the MTR sections
for each type of hardware and software.
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1.2 Documentation Requirements
The CONTRACTOR shall provide three sets of documentation for all components in
accordance with these MTRs. The documentation shall be assembled in volumes of
three-ring binders that include title pages, indices, page numbering, and section
dividers. The project documentation shall be delivered to the County for review and
acceptance prior to beginning the Operational Test. The documentation shall consist
of the following types of manuals:
User’s Manuals: The user’s manual shall describe, in sufficient level of detail, how
the equipment must be operated. The user’s manual shall include pertinent
operational information such as control layout, displays, and procedures for properly
operating a fully functional unit.
Maintenance Manual: The manufacturer/contractor-provided maintenance manual
shall indicate clearly and pictorially the maintenance procedures for all components,
subassemblies, and assemblies. The manual shall include pertinent information on
maintaining and repairing the equipment, hardware, software, connections,
interfaces, and peripheral cabling as applicable. The manual shall include
timeframes for manufacturer/vendor recommended preventative maintenance
activities. The manual shall include sections that completely describe the theory of
operation using block diagrams and schematic drawings; diagnostic and repair
procedures for corrective maintenance of the unit; assembly and disassembly
instructions and drawings; layout drawings showing location of all components; and a
complete components listing showing component type and ratings.
System Documentation Manual: The system documentation manual shall describe
the overall operation of the equipment with block level diagrams, identify all
equipment in the system with module and option numbers, give a functional
description for each system element, and explain how they function together in a
complete operational system. The system documentation manual shall document
operating procedures describing the initial turn-on and adjustments to ensure an
operational system within the performance requirements as well as system-level
corrective maintenance procedures.
Software Manual: The software manual shall fully document the device
management software including full descriptions of functions, flowcharts, and utilities
required to support, configure, monitor, and manage each type of device, as well as
listings and associated descriptions for complete operation of software programs.
1.2.1 Material Submittals
The CONTRACTOR shall provide the following submittals f or equipment,
controller assemblies, ITS devices, and ancillary components for each of
the project elements identified in these MTRs.
Catalog Cut-Sheet: The manufacturer/vendor-provided catalog cut sheets
shall pictorially describe the item or component in detail.
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Installation Procedures: The manufacturer/vendor-provided manual shall
indicate clearly and pictorially the installation procedures for all
components, assemblies, and subassemblies.
Warranty Documentation: The warranty documentation for the equipment
shall guarantee against all defects and/or failures in design, materials, and
workmanship for the minimum duration specified for each piece of
equipment in the FDOT Supplemental Specifications Sections 682 and 684,
or these MTRs, whichever is greater.
As-Builts: All as-built plans shall be produced electronically using CADD
software, signed and sealed by the Engineer of Record, and submitted by
the CONTRACTOR to the County as a condition precedent to issuance of
written notice of Final Acceptance. The CONTRACTOR shall provide as-
built documentation for each assembly, including detailed specifications
and information regarding the inventory of installed assemblies by location
and corresponding serial numbers. The CONTRACTOR shall also provide
documentation, one set per site, detailing the technical and operational
aspects of the completed installation. This documentation shall include
device manuals, system diagrams, cabling diagrams, all field engineering
notes specific to each location, full warranty information, and any other
documentation required by the County. These site packages shall be
installed within the device cabinet once the package is accepted, but prior
to Final Acceptance.
Test Plans: The CONTRACTOR shall prepare test plans for the individual
subsystems provided for this project. The test plans shall be prepared
based on the testing requirements identified in the individual subsystem
sections of the FDOT Specifications, and these MTRs. Where the test
requirements are not identified, the CONTRACTOR shall prepare detailed
plans for review and acceptance by the County before testing. The test
plans shall include, as a minimum, the following sections:
Date, time, location, and estimated duration of the test
Name of the firm and names of the engineers designated as
witnesses
Description of subsystem to be tested, showing a test of every
function of the equipment or system to be tested
Test equipment list
Test objectives
Test sequence details – a step-by-step outline of the test sequence
to be followed
Test duration and proposed test schedule
Expected results – a description of the expected operation outputs
and test results
Test result forms – forms to be used to record all data and
quantitative results obtained during the test
A connection diagram wherever applicable
Software –the CONTRACTOR shall supply the County with full
documentation and shall supply a copy of all diagnostic software.
11.B.7
Packet Pg. 404 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 5 June 17, 2016
A description of any special equipment, setup, manpower, or
conditions required for the test
1.3 Training Requirements
The CONTRACTOR shall provide a training plan for each of the subsystems and
components provided including the video wall and video controller and sub-
components, TMC, EOC and master hub ethernet switches, firewall appliance, and
NMS system. The training plan shall include, at a minimum, the elements defined in
the following paragraphs. All training shall be conducted in Collier County and at
times that are agreeable to the County. The training plan shall include the proposed
number of hours and intended participants for each training session. The
CONTRACTOR shall solicit input from Collier County as to the actual content and
hours required for each of the training elements.
The training plan and course materials shall be submitted to the County for review
and acceptance at least thirty (30) calendar days before training is expected to
commence. The training shall be delivered on dates mutually agreeable to the
CONTRACTOR and the County.
The training courses shall be developed to pertain specifically to the system,
presuming that the course participants have no prior knowledge of the system and
associated technology. The CONTRACTOR shall be responsible for providing
classroom training, which will be conducted at the Collier County TMC. The
CONTRACTOR shall include all training-related costs in the unit price bid for each
device. There shall be no separate payment for training.
1.3.1 Training Criteria
The CONTRACTOR shall provide training on the basic description of
capabilities and functions and the purpose of each subsystem and
component. Training shall be conducted using vendor-provided software
and hardware.
The CONTRACTOR shall include training on the operation and
maintenance of each subsystem and component provided in this project
including the video wall system and video wall subsystem components,
Ethernet switches, firewall appliance, and NMS system.
The training materials shall include an introductory level briefing to
familiarize attendees with the subsystems and components. The training
materials shall also include an engineering/operations course that provides
an overview for basic understanding of the subsystem and component
operation and how it fits into the overall system. The materials shall include
subsystem and component elements, theory of operation, operating
procedures and capabilities, hardware and software configuration and
software applications.
The CONTRACTOR shall furnish ten (10) sets of accepted training course
materials for each of the training courses. All materials, including any
figures and drawings, shall be submitted in electronic format on CD or DVD.
11.B.7
Packet Pg. 405 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 6 June 17, 2016
The CD or DVD shall be submitted to the County.
The CONTRACTOR shall record video in DVD format of all training in its
entirety unless noted otherwise. One copy each of the recorded training
shall be provided to Collier County.
1.4 Material Requirements
The CONTRACTOR shall furnish all materials with the most recently developed and
approved product (hardware, software, or firmware) versions that meet or exceed all
applicable standards, specifications, requirements, and listed on the APL (if
applicable) before the system is considered for acceptance. It is the
CONTRACTOR’s responsibility to ensure that all subsystem assemblies, features,
functions, and performance measures specified herein are met and are compatible
with existing Collier County ATMS software systems.
All materials furnished, assembled, fabricated, or installed shall be new products
obtained from the manufacturer or reseller. The materials, equipment, and
components shall be Commercial off the Shelf (COTS) products. Any variations to
the defined requirements stated herein shall be submitted to the County for review
and acceptance prior to procurement of materials.
The CONTRACTOR shall provide all patch cables for connecting the devices and
communication equipment furnished and installed according to these MTRs. The
patch cables shall include all necessary data (Category 6 and single mode fiber optic
cables) and video (Composite, S-Video, Component Video, HDMI, DVI, or other)
cables.
1.5 Spare Equipment
Spare equipment shall be provided under this contract. This shall include a minimum
of:
1-10 Gbps Ethernet switch
All of the spare equipment provided shall be of the same make and model as the
equipment furnished for the project. Prior to final acceptance of the project, the
County shall verify product specifications and delivery of all spare equipment by the
CONTRACTOR to the Collier County TMC. Collier County must sign and date an
acknowledgement form to verify receipt of the spare equipment.
2.0 TESTING REQUIREMENTS
The CONTRACTOR will develop and submit to the County an RTVM that identifies all
contract requirements and the method of verification: analysis, demonstration, inspection,
or testing. The CONTRACTOR is responsible for all contract requirements and shall
document the verification within the RTVM as contract requirements are met.
The CONTRACTOR shall develop as part of the test plan submittal and subsequent
updates thereof, a TEM to be used as a tool to cross-reference each planned test to a
specific contract requirement to be verified as shown in the RTVM. The Contractor shall
11.B.7
Packet Pg. 406 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 7 June 17, 2016
use this TEM to indicate the specific functional requirements as tested and the results
achieved and verified by the County. This shall provide a mechanism to ensure that all
contract requirements have been successfully tested and verif ied.
The CONTRACTOR shall develop a comprehensive test plan, submit it for review and
acceptance by the County, incorporate all of the County’s comments, execute the plan,
and document the results. All test plans as defined below shall be submitted for review
and acceptance by the County within 90 calendar days of the notice to proceed. The
CONTRACTOR shall submit any deviations or changes to the accepted test plan for
review and acceptance by the County.
The CONTRACTOR shall not begin testing until the County provides acceptance of the
TEM, test plans, procedures, and data forms. The test results for each
subsystem/component tested shall meet the performance requirements identified for the
particular subsystem/component defined in the FDOT’s Standard Specifications Sections
682 and 684; test requirements specified in this MTR document; and all requirements
defined by the CONTRACTOR in the test plan for the subsystem/component.
Neither witnessing of the test by the County, nor the waiving of the right to do so, will
relieve the CONTRACTOR of the responsibility to comply with the contract documents.
Such actions by the County or the acceptance of any test results by the County will not be
deemed acceptance of the equipment or system tested until project final acceptance.
Contract time shall not be extended for time loss or delays related to testing. The cost of
testing shall be considered as included in the unit cost for the item tested; no separate
payment will be made for testing.
Failure of any item to conform to the requirements of any test shall be counted as a defect,
and the equipment under test shall be subject to test failure as determined by the County.
The CONTRACTOR may offer previously failed equipment for retest provided all areas of
non-compliance have been corrected and retested, and evidence thereof is submitted and
acceptable to the County.
All software required for diagnosing malfunctions of hardware and software/firmware shall
be supplied by the CONTRACTOR and accepted by the County. A copy of all diagnostic
software shall be submitted to Collier County with full documentation.
Testing of the devices, equipment, and system shall include the following in the order
below.
2.1 Stand-Alone Test
The Stand-Alone Test shall exercise all Stand-Alone functional operations of each
component and ancillary components installed utilizing the manufacturer’s hardware
and software.
If any component fails to pass its Stand-Alone Test more than twice, it shall be
replaced by the CONTRACTOR with a new device or ancillary component of the
same make and model, and the entire Stand-Alone Test shall be repeated until
proven successful. The Stand-Alone Test shall be performed on each and every ITS
device and ancillary component, including, but not limited to:
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Packet Pg. 407 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 8 June 17, 2016
Video Display Units
Video Display Controllers and sub-system components
Ethernet Switches
Firewall Appliance
Network Management System
Computer Workstations
2.2 Subsystem Test
The Subsystem Test shall demonstrate that all equipment furnished, adjusted, or
modified by the CONTRACTOR has been installed properly and operates according
to the County accepted Test Plans. The CONTRACTOR shall conduct the
Subsystem Test in the presence of the County or designated representative. The
Subsystem Test shall begin seven (7) days after the CONTRACTOR advises the
County that they are ready to begin the test. The Subsystem Test may not begin
until the CONTRACTOR has satisfied the County that all work has been completed.
The Subsystem Test shall verify that all of the requirements of this MTR document
defined for the subsystem being tested have been met. This Subsystem Test shall
be performed utilizing the project field equipment and communications system. The
Subsystem Test shall demonstrate full control of the field devices from the TMC over
the Ethernet network, as well as the functions of the local/remote trouble
shooting/diagnostics specified in the equipment’s functional requirements. The
Subsystem Test shall be conducted using the manufacturer-supplied software. The
CONTRACTOR shall provide qualified personnel to support the diagnosis and repair
of system equipment during the Subsystem Test as required. These personnel shall
be available for this support within 24 hours of notification that their services are
needed.
In the event that a subsystem fails the test or is rejected by the County, the
CONTRACTOR shall correct the problem and repeat the test within seven days after
receiving the rejection notice. The test shall be re-conducted until the test results are
acceptable to the County.
2.3 Operational Test
The operational test shall commence upon successful completion of the stand-alone
and subsystem tests. The operational test shall include all project subsystems
integrated and operable from the TMC and EOC, operating for a period of 30
consecutive calendar days without failure of any subsystem, or ancillary component.
During the operational test, the CONTRACTOR shall submit daily failure report logs
from the Network Management Software (NMS) where applicable.
The CONTRACTOR shall notify the County in writing of the scheduled date of the
operational test 14 calendar days prior to the commencement of the test. The
operational test shall not be performed without prior written approval from the
County.
In the event of a system, subsystem, or ancillary component failure the operational
test shall be shut down for the purposes of testing and correcting identified
deficiencies (System Shutdown). System Shutdown is defined as any condition
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Packet Pg. 408 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 9 June 17, 2016
which, due to work being performed by the CONTRACTOR and/or its designee,
results in the project, any subsystem, or ancillary component to cease operation, fail
or enter an error state.
For each period of System Shutdown and after the identified deficiency has been
corrected and met all applicable tests per these MTRs, the operational test shall be
restarted from the point at which the failure occurred.
If the total number of System Shutdowns exceeds three due to the same system,
subsystem, or ancillary component, the CONTRACTOR shall:
Remove and replace the system, subsystem, or ancillary component with a
new and unused unit as per the requirements of these MTRs;
Perform all applicable stand-alone and subsystem tests, as deemed
necessary by the County and;
Upon written approval from the County, restart the operational test for a new
thirty (30) consecutive calendar day period.
The operational test steps described herein shall be repeated as many times as
deemed necessary by the County to satisfy the requirements of these MTRs. The
CONTRACTOR shall not be granted time extensions to perform the operational test
due to any failures as described herein. The CONTRACTOR shall correct all failures
during the operational test at no additional cost to the County.
2.4 Final Acceptance
Upon the CONTRACTOR’s successful completion of the operational test and after all
the required submittals, testing, training, documentation, and warranty items have
been accepted by the County as specified in these MTRs and the requirements of
the FDOT Standard Specifications and all applicable standards (if applicable), the
County shall grant written notice of Final Acceptance.
The County shall provide written notice of final acceptance of the work associated
with the project based on the County’s final inspection of the project. The County
shall perform the final inspections of the project in the presence of a representative
of the CONTRACTOR.
11.B.7
Packet Pg. 409 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 10 June 17, 2016
3.0 VIDEO DISPLAY CONTROL SYSTEM AND VIDEO WALL DISPLAY SYSTEM
3.1 Video Wall Requirements
3.1.1 The video controller and video wall displays shall be capable of viewing up
to 72 CCTV video streams and be able to tour the entire suite of County
CCTV systems. It is expected that all the monitors fit together in a
seamless or near seamless (< 4 mm gap between display area) unified
structure to give the viewing effect of a single video wall. The new video
wall shall provide bright, saturated colors in Hi Def 1080p or better
resolution.
3.1.2 The controller solution must control the entire video wall medium.
Individual video streams and video sources must be able to be displayed as
a single image or multiple images on the video wall.
3.1.3 The entire video wall shall be controlled by a single computer instance
running the vendor control software natively. All command and control in
addition to video software functionality shall be performed on a single
software instance operating on a single processor platform.
3.1.4 The new video wall shall have an ambient light sensing technology that
provides brightness and color stability over time and across the entire
display. The sensor shall continuously measure brightness and color and
provide an image that is most convenient for the human eye with no
maintenance or manual adjustments needed.
3.1.5 The video controller shall be capable of receiving and decoding all MPEG2,
MPEG4, H.263, H.264 video streams, and CATV. In addition the video wall
control system shall be capable of accepting upgrades to future video
streaming technologies.
3.1.6 The video wall system solution shall be of the manufacturer’s current official
product line and designed for commercial/industrial use in 24/7/365
environments. No discontinued products will be allowed.
3.1.7 The video wall system shall be comprised of a suite of video wall system
management software modules running on a commercially available off-
the-shelf computer hardware platform and utilize standard protocols for
network communication.
3.1.8 The video wall system solution provider shall be defined as the provider of
the video wall management software, and the party responsible for rigorous
self-testing of the video wall management software prior to the release of
the software.
3.2 General System Description
3.2.1 The video wall management system shall be a fully distributed solution,
designed for multi-site and multiple server installations requiring 24/7/365
operation with support for devices supplied by multiple APL listed vendors.
The video wall management system software shall offer centralized
management of all devices, servers, and users.
11.B.7
Packet Pg. 410 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 11 June 17, 2016
3.2.2 The video wall management system software shall allow an unlimited
number of users and groups to be defined and an unlimited number of
displays to be connected to each system across multiple sites if required.
3.2.3 The video wall management system software shall be from the original
equipment manufacturer and must not be delivered under a secondary
video wall management system branding.
3.2.4 The video wall management system software shall support Microsoft
Windows Server operating system. The system must use the
Microsoft.NET Framework.
3.2.5 The video wall system software shall consist of the following core
components:
Control/Management Application
Video Display Processor
Graphical User Interface
Computer Desktop Transport and Remote Control
3.2.6 The video wall system software shall support the following optional
components:
IP Streaming Video Decoding Application
Mobile Device Application
Record/Playback Application
System Monitoring Application
System Interface Application
3.2.7 The video wall management system software shall be built around a core
management application that provides primary administrative control over
all system functions and resources. The management application shall
handle client login, system configuration, asset database, and logging.
3.2.8 The video wall management system software shall contain one or more
video display processors that generate visual information for all system
displays under the control of the management application. The system
shall support multiple instances of this application to allow effective scaling
in larger systems.
3.2.9 The video wall management system software shall contain one or more
graphical user interface modules that provide the user with an intuitive
interface to control and manage the video wall system content in real time.
The system shall support multiple instances of this application to allow
effective scaling in larger systems.
11.B.7
Packet Pg. 411 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 12 June 17, 2016
3.2.10 The video wall management system software shall support the option for an
IP streaming video decoding application that provides the system with the
capability to view multiple IP video streams from multiple IP
camera/streaming video encoder vendors in all industry-standard formats
and resolutions. The system shall support multiple instances of this
application to allow effective scaling in larger systems.
3.2.11 The video wall management system software shall support the option for a
mobile device application that provides the system capability to capture and
display photos and video streams from a mobile device (mobile phone or
similarly connected tablet/iPad device). The mobile application shall have
the capability to remotely view and control the video wall system. The
system shall support multiple instances of this application to allow effective
scaling in larger systems.
3.2.12 The video wall management system software shall support the option for a
record/playback application that provides the system with the capability to
record and playback multiple computer desktops simultaneously to/from
local storage or network attached storage systems. The system shall
support multiple instances of this application to allow effective scaling in
larger systems.
3.2.13 The video wall management system software shall support the option for a
monitoring application that provides the system with the capability to
independently monitor and report on the health of all major system
components.
3.2.14 The video wall management system software shall support the option for an
application programming interface (API) that provides the capability for
third-party control systems and applications to send commands to the
system via standard TCP/IP or RS-232 protocol.
3.2.15 The video wall management system software shall provide a management
client from where an administrator can configure and manage all servers,
system resources, and users.
3.2.16 The video wall management system software shall allow the management
application to be installed on dual servers configured as a Windows Cluster
ensuring that the secondary server in the cluster automatically takes over in
case of primary server failure.
3.2.17 The video wall management system software shall allow the display
processor software to be installed on multiple servers.
11.B.7
Packet Pg. 412 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 13 June 17, 2016
3.2.18 The video wall management system software shall support an optional
software module that provides customizable system actions in response to
third-party application real-time events.
3.2.19 The video wall management system software shall support the transport,
display, and remote control of computer desktops via Ethernet protocol.
3.2.20 The video wall management system software shall support the display of
standard video signal formats, applications, and industry-standard IP
streaming video sources.
3.2.21 The video wall management system software shall support integrated audio
systems to allow full user control of all audio sources defined in the system.
3.2.22 The video wall management system software shall allow installation in
Microsoft Active Directory environments and allow authorized users to login
to the system using Windows authentication.
3.2.23 The video wall management system software shall be designed in a
manner to allow discrete system software modules to communicate from
any location within a local area network.
3.2.24 The video wall management system software shall support 256 bit AES
encrypted transmission between software modules.
3.2.25 The video wall management system software shall support the virtualization
of the management server software.
3.3 Architecture
3.3.1 Network
The video wall management system shall reside on a standard Ethernet -
based local area network (LAN). All system communications shall be
TCP/IP standards based. Exceptions are limited to external devices under
system control that are best communicated via RS-232, RS-422, or Infra-
Red methods.
Remote access modules shall be capable of residing outside of the LAN
where VPN or other standardized networks tunneling protocols are
available. System shall be capable of joining a Windows Active Directory
(AD) environment where desired.
3.3.2 Hardware
The video wall management system hardware shall be comprised of
commercially available servers. Servers shall be specified, configured, and
provided by the system provider and approved by the software system
manufacturer. Servers shall run on a 64 bit Windows OS: Windows Server
2008 R2 or Windows 7. All operating systems shall run the Microsoft .NET
framework. Servers and workstations shall be configured for resilient
11.B.7
Packet Pg. 413 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 14 June 17, 2016
24/7/365 operation with redundant power supplies and RAID 5 storage
drive systems. Servers or workstations configured as video display
processors shall utilize approved high-performance graphics output cards
to render the video image for distribution to display systems. The video
display processor hardware shall be capable of ingesting industry-standard
video signals for display, to include DisplayPort, DVI, HDMI, VGA/RGBHV,
Component Video and Composite Video.
The video display processor hardware shall be capable of driving any
commercially available display system(s) that utilize industry-standard video
signals inputs, to include DisplayPort, DVI, HDMI, VGA/RGBHV,
Component Video and Composite Video. The core system hardware and
video display processor shall be capable of being configured for automatic
failover in the event of primary system failure.
3.3.3 Software
The video wall management system software architecture shall be modular
in design and scalable in function. The system software modules shall be
capable of residing on different host machines and communicating via
encrypted TCP/IP transmissions within the LAN. Software modules shall
support the use of libraries provided within the Microsoft.NET framework.
Servers and workstations shall support the use of multi-port network
interface cards (NICs). The system software shall be capable of being
configured for automatic failover in the event of primary system failure.
3.3.4 Sources
The video wall management system shall be capable of simultaneously
displaying multiple types of video signals, IP based streaming video
formats, remote desktops, video graphics, web pages, graphics files, video
files, and applications for simultaneous viewing on any system display. The
video wall management system shall allow the definition of an unlimited
amount of sources. Sources shall be defined within the system and
available to any authorized user.
3.3.5 Displays
The video wall management system shall be capable of displaying any
available system source on any common commercially available display
utilizing common standard video signal types. Displays shall be defined
within the system and available to any authorized user. Remote displays
shall have the capability to be driven via TCP/IP communications via a local
display processor. The video wall management system shall allow the
definition of an unlimited amount of display wall processors.
3.4 Functionality
3.4.1 Graphical User Interface (GUI)
The video wall management system shall provide a software-based GUI
11.B.7
Packet Pg. 414 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 15 June 17, 2016
capable of managing all available system operational functions. The
software shall be capable of running on Windows-based systems. The
video wall management system GUI shall be accessible only via successful
user authentication and login. The system shall have the capability to
alternatively use Windows Authentication credentials for system login
providing single sign-on capability in Active Directory environments. The
video wall management system GUI shall provide an intuitive means for
dynamically arranging content on any of the system displays. It shall
provide a graphical representation of all system displays and indicate all
content available and currently displayed in the system.
The video wall management system GUI shall display all defined system
resources authorized for access by the current user profile. System
resources shall be viewable as a list, resource tree, or searchable by typing
the designation of the desired resource. The video wall management
system GUI shall allow multiple users to log in and control the system
concurrently; each in accordance with their own user rights. The video wall
management system GUI shall provide real-time system logs to inform the
user of system status. The video wall management system GUI shall
provide annotation capability for whiteboard-like drawing over system
images. The application shall have the capability to store and recall
annotations. The video wall management system GUI shall provide the
capability to create, store and recall multiple scripted actions. These scripts
shall be assignable to user-defined push button-like graphical controls,
allowing the scripts to execute upon clicking.
The video wall management system GUI shall provide the following content
management functions:
1. Resource view: A list of all available resources available to the
system.
2. Resource search: The capability to search system resources by
typing the name of the resource.
3. Video wall representation: the capability to see and manipulate a
graphical representation of the video wall and/or displays along
with the current content being displayed in real-time.
4. Content templates: The capability to store and recall image
locations on the video wall display independently of actual
content. New content added to the video wall is immediately
aligned to content template boundaries.
5. Presets: The capability to store and recall content along with their
relative positions on the video wall.
6. Crop: The capability to remove unwanted peripheral content from
displayed content.
7. Zoom: The capability to magnify areas of a displayed source on
the video wall.
8. Size: The capability to re-size content as it appears on the video
wall; either preserving or modifying the original aspect ratio of the
source.
9. Layering: The capability to place content on top of (or
underneath) other content on the video wall.
11.B.7
Packet Pg. 415 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 16 June 17, 2016
10. Image Blending: The capability to make a displayed image
partially transparent thereby making layered content underneath
the primary image visible.
11. Color Keying: The capability to make certain colors of a displayed
image transparent thereby making layered content underneath the
color visible.
12. Snap: The capability to force displayed content to align with the
boundaries of a display.
13. Source default parameters: The capability to define default size
and aspect ratio settings for a source.
14. Event scheduling: The capability to automatically call up
predetermined content on the video wall by time-driven schedule.
15. Multi-views: The capability to create multiple alternate versions of
displayed video wall content and toggle rapidly between them.
16. Multi-zone audio control: The capability to select audio source
and control volume for all audio-capable sources and all audio
zones defined within a system.
3.4.2 Administrative Application
The video wall management system shall provide a setup and configuration
utility application for administrative functions not directly exposed to system
users. The utility application shall provide full administrative control over all
system configuration parameters for authorized users. The utility
application shall require additional login credentials independent from
system user credentials.
3.4.3 Remote Desktop Transport Application
The video wall system shall provide a lightweight application to be installed
on host machines intending to be used as sources for the system. The
application shall provide lossless transport of the host system’s desktop
image via TCP/IP protocol. The application shall communicate with the
core system via a FIPS compliant, AES 256-bit encrypted transport
mechanism. The application shall provide the capability to transport
desktops from hosts with multi-headed displays. The application shall
provide the capability to reduce the active area of the desktop being
transported to a smaller, user-defined area.
The application shall provide the capability for remote Keyboard and Mouse
(KM) control of the host machine. The application shall provide the
capability for transport of the host machine audio output.
The application shall provide a means to control the rate at which desktop
images are transmitted in order to meet network bandwidth limitations. The
application shall have the capability to provide notification to the host
machine user when the desktop transport is active and connected to the
core system. The application shall allow the host machine operator to set
control parameters for communication with the core system; disabling KM
or desktop transport when desired.
11.B.7
Packet Pg. 416 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 17 June 17, 2016
3.5 Execution
3.5.1 The CONTRACTOR shall follow the instructions in the documentation
provided by the video wall system provider to ensure that all steps have
been taken to provide a safe, reliable, easy-to-operate system.
3.5.2 All equipment shall be tested and configured in accordance with
instructions provided by the video wall system provider prior to installation.
3.5.3 The video wall system provider (or representative) shall conduct a site
acceptance test, verifying system performance in the intended environment
and commission the system’s use.
4.0 10 GIGABIT ETHERNET SWITCHES
4.1 Description
The existing Collier County network consists of a complete, redundant Ethernet
network with hardened managed field Ethernet switches ,communications media,
ITS and ATMS field devices, non-hardened gigabit Ethernet TMC, EOC and master
hub switches and a firewall appliance. The network transmits video and data
streams from field devices to the Collier County TMC and the Collier County EOC.
The non-hardened gigabit Ethernet TMC, EOC and master hub switches are past
their end of life and will be replaced under this project. The CONTRACTOR shall
decommission the existing equipment and return to the County project manager.
The existing gigabit Ethernet switches are Cisco 3400ME devices which are
configured with gigabit fiber interfaces and copper RJ-45 interfaces. The
CONTRACTOR shall provide Ethernet TMC, EOC and master hub switches at the
sites indicated in the APPENDIX B: Communications Map and this MTR. These
sites shall connect the local fiber optic rings to the fiber optic backbone. The
Ethernet TMC, EOC, and master hub switches provide aggregation points for the
Ethernet Edge switches located at the local hub installation sites. The Ethernet shall
be configured for 10 Gbps fiber Ethernet connections to comprise a 10 Gbps
Ethernet backbone for the ATMS system network . All fiber connections shall be
single-mode configurations.
4.2 Design Requirements
4.2.1 General
The CONTRACTOR shall identify ITS equipment and Ethernet devices
that are compliant with these MTRs and are compatible with those used by
Collier County.
4.2.2 TMC, EOC and Master Hub Ethernet Switch
The CONTRACTOR shall install, configure, and make operational, seven
(7) Ethernet switches as detailed in these MTRs. The Ethernet switches
shall be located at the TMC on South Horseshoe Drive, the EOC on Lely
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Packet Pg. 417 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 18 June 17, 2016
Cultural Parkway, and the five (5) master hub locations described below.
US 41 & Airport-Pulling Road
Golden Gate Parkway & Collier Boulevard
Immokalee Road & Collier Boulevard
US 41 & Immokalee Road
Pine Ridge Road and Airport-Pulling Road
4.3 Technical Requirements
4.3.1 Ethernet TMC, ESC and Master Hub Switch
The Ethernet switches shall be a single rack unit, rack mountable, non-
blocking, two (2) 10 Gbps fiber switch with twenty-four (24)
10/100/1000BaseT copper ports.
4.3.2 Electrical Power
Each Ethernet switch shall be supplied with 120VAC redundant, hot
swappable internal power supplies. Failure of one power supply shall not
affect switch operations.
4.3.3 Environmental and Cooling
The Ethernet switches at a minimum shall meet the following environment
ranges:
Operating temperature: 23° to 104° F (-5°C to 45°C)
Storage temperature: -40° F to 158° F (-40 °C to 70°C)
Relative humidity non-operating: 0% to 95% (noncondensing)
4.3.4 Hardware
The Ethernet switches shall meet or exceed the following hardware
specifications:
2 SFP 10 Gbps Fiber Ports
24 SFP 1000BaseT Copper Ports
Support for future expansion allowing the following options;
o 4 x Gigabit Ethernet with Small Form-Factor Pluggable (SFP)
receptacles
o 2 x 10 Gigabit Ethernet with SFP+ or 4 x Gigabit Ethernet with
SFP receptacles
o 4 x 10 Gigabit Ethernet with SFP+ receptacles (supported only
on the 48-port Gigabit Ethernet models or on the 12-port or
higher 10 Gigabit Ethernet models)\
o Must be capable of supporting Universal Power over Ethernet
(up to 60W per port)
o Must be able to support Multi-gigabit technology allowing for
speeds up to 10 Gbps over Category 6 cabling infrastructures.
11.B.7
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Video Wall System Replacement MTRs 19 June 17, 2016
4.3.5 Chassis
The switch chassis shall be a rack mounted unit with both fiber and copper
connections on the front. The link connections shall be able to be
confirmed by front mounted LEDs. The chassis shall be capable of being
configured in a stacked configuration.
4.3.6 Security
The Ethernet switches shall, at a minimum, be able to perform at the
following security requirements:
Identity Service Engine
IEEE 802.1x port security
Dynamic Host Configuration Protocol (DHCP) Snooping and Guard
Dynamic ARP Inspection
RA Guard
IP Source Guard
Control plane protection (CoPP)
Wireless intrusion prevention systems (WIPSs)
Cisco Discovery Protocol (natively)
4.3.7 Switch Supported Protocols
The TMC, EOC, and master hub switches shall support the following
protocols at a minimum;
OSFP
RIP
EIGRP (natively)
BGP 4
IGMP Snooping
IGMP V2, V3
VRRP
RSTP
MSTP
PVST (natively)
PIM-SM
PIM-SSM
IEEE 802.1AB: Link Layer Discovery Protocol (LLDP)
IEEE 802.1w: Rapid reconfiguration of Spanning Tree Protocol
IEEE 802.1X: Port Access Control
IEEE 802.1ak: Multiple Registration Protocol
IEEE 802.3u: 100BASE-T
IEEE 802.3ab: 1000BASE-T
IEEE 802.3z: 1000BASE-X
IEEE 802.3ae: 10 Gigabit Ethernet
IEEE 802.3x: Pause Frames/Flow Control
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Video Wall System Replacement MTRs 20 June 17, 2016
IEEE 802.3ad: Link Aggregation Control Protocol
Multicast VLAN routing
MAC-based VLAN
4.3.8 Quality of Service (QoS)
At a minimum, the Ethernet switches shall support the following QoS
capabilities:
Layer 2 QoS
Layer 3 QoS
4.3.9 Manageability Features
At a minimum, the Ethernet switches shall support the following
manageability features:
OS CLI
Web interface
Out-of-band management
ASCII configuration
Remote performance monitoring
SNMP: v1, v2c, v3
4.3.10 Services Features
At a minimum, the Ethernet switches shall be able to perform the following
services:
NTP
DHCP server
DHCP client and DHCP proxy
DHCP local server support
RADIUS
TACACS+
Secure copy
HTTP/HTTPs
DNS resolver
Syslog logging
Temperature sensor
Interface range specification
Port profile associations
4.3.11 Warranty and Support
The Ethernet switches shall come with the manufacturer’s enhanced
limited lifetime hardware warranty that includes Next Business Day (NBD)
delivery of replacement of hardware where available and 90 days of
technical support.
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Video Wall System Replacement MTRs 21 June 17, 2016
4.3.12 Optics
The CONTRACTOR shall supply Small Form Factor Pluggable (SFP) with
each Ethernet switch. The SFPs shall transmit data at 1000BaseX or 10
Gbps based on field fiber connection requirements. All optics shall be
single-mode. All 1000BaseX optics shall be 10km, 25km, 40km, or 70km
at either 1310nm or 1550nm. All 10 Gbps SFP shall support 10km or
40km distances at 1310nm. The CONTRACTOR is responsible for
determining the correct SFPs for each fiber connection. The Contractor
shall also provide attenuation on any SFP as required.
4.4 Construction Requirements
The CONTRACTOR shall furnish all tools, equipment, materials, supplies, and
manufactured hardware, and shall perform all operations and equipment integration
necessary to provide a complete, fully operational Ethernet network. All Ethernet
switches shall be mounted in 19-inch communications racks. The new Ethernet
switches will replace the existing Cisco 3400ME switches in their mounted location.
All cabling shall be:
Neatly tagged with permanent labels at both ends of every cable
Secured with wire ties and cable management hardware in the
communications racks
Grounded to rack grounding hardware
4.5 Testing Requirements
The CONTRACTOR shall perform the following additional tests:
For each Ethernet switch, the primary backbone link between each TMC, EOC and
master hub switch shall be disconnected, demonstrating alternative paths and
network redundancy.
For each Ethernet switch, each power supply will be disconnected separately to
demonstrate the redundant power requirements of this MTR.
Baseline utilization of the backbone communications shall be tested and recorded as
a baseline metric for monitoring.
The CONTRACTOR shall notify the County’s Project Manager at least fourteen (14)
calendar days prior to testing of the communications.
5.0 FIREWALL APPLIANCE
5.1 Description
The TMC currently has a firewall that has reached its end of life. The
CONTRACTOR shall furnish and install a new firewall appliance at the TMC. The
firewall appliance will provide remote connectivity for Collier County personnel as
11.B.7
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Video Wall System Replacement MTRs 22 June 17, 2016
well as provide protection from external network connections. The CONTRACTOR
will install and configure the firewall appliance in at the TMC at a location supplied by
the project manager. The CONTRACTOR will install and configure the firewall
appliance for remote VPN connections, internal/external firewall policies, and
intrusion and protection configurations. The CONTRACTOR shall provide a security
policy configuration for the firewall to the project manager for review and approval .
Upon notice-to-proceed, the County will provide the CONTRACTOR with the
applicable network information and protection strategies that will be implemented.
5.2 Requirements
The firewall appliance shall conform to the following requirements;
Stateful inspection throughput Up to 150 Mbps
IPS throughput Up to 75 Mbps with AIP-SSC-5
Maximum 3DES/AES VPN Throughput Up to 100 Mbps
Users or nodes Unlimited
Maximum Site-to-Site and IPsec IKEv1
Client VPN User Sessions 10/25 (requires Security Plus license)
Maximum AnyConnect® or Clientless VPN 25 (Requires AnyConnect Plus)
Cloud Web Security users 25
Concurrent connections 10,000; 25,000
New connections per second 4000
Virtual interfaces (VLANs) 3 (trunking disabled)/ 20 (trunking enabled)
Expansion slot 1 SSC
USB 2.0 ports 3 (1 on front, 2 on rear)
Integrated I/O 8 Fast Ethernet with 2 PoE ports
Serial ports 1 RJ-45 console
Memory 512 MB
Minimum system flash 128 MB
System bus Multi-bus architecture
Temperature 32 to 104°F (0 to 40°C)
Relative humidity 5 to 95 percent noncondensing
Altitude Designed and tested for 0 to 9840 ft. (3000 m)
Shock 1.14 m/sec (45 in./sec) 1/2 sine input
Vibration 0.41 Grms2 (3 to 500 Hz) random input
Acoustic noise 60 dB max
Temperature -13 to 158ºF (-25 to 70ºC)
Relative humidity 5 to 95 percent noncondensing
11.B.7
Packet Pg. 422 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 23 June 17, 2016
Altitude 0 to 15,000 ft. (4570m)
Shock 30G
Vibration 0.41 Grms2 (3 to 500 Hz) random input
AC range line voltage 100 to 240 VAC
AC normal line voltage 100 to 240 VAC
AC current 1.8A
AC frequency 50/60 Hz
Dual-power supplies None
Steady state 20W
Maximum peak 96W
Maximum heat dissipation 72 BTU/hr.
Form factor Desktop
Dimensions (H x W x D) 1.75 x 7.89 x 6.87 in. (4.45x 20.04 x 17.45 cm)
Weight (with AC power supply) 4.0 lbs. (1.8 kg)
Safety UL 60950, CSA C22.2 No. 60950, EN 60950
IEC 60950, AS/NZS60950
Electromagnetic compatibility (EMC)
CE marking, FCC Part 15 Class B, AS/NZS
CISPR22 Class B, VCCI Class B, EN55022
Class B, CISPR22 Class B, EN61000-3-2,
EN61000-3-3
Industry certifications
FIPS 140-2 Level 2
In process: Common Criteria EAL4+ US DoD
Application-Level Firewall for
5.3 Installation Requirements
The CONTRACTOR shall install the firewall appliance at the TMC. The County
project manager will provide the installation location in the TMC data center. The
County project manager will provide the connection ports for the internal and external
connections. The CONTRACTOR will coordinate with the County project manager
for external carrier access and contact information. The firewall appliance policy
design shall be submitted to the County project manager for review and approval.
Once approval is granted the CONTRACTOR shall implement the policy on the
firewall appliance. The CONTRACTOR will provide integration services to include
the initialization of the firewall appliance including all start-up, licensing, and
configuration activities. The County shall provide the applications to be ported, the
application ports/protocols, and guidance on the type of devices and their intended
operational purpose to the CONTRACTOR. The CONTRACTOR will configure and
test Bring Your Own Device (BYOD) functionality within the firewall appliance. The
intent of the BYOD functionality is:
Use Apple, Android, Windows devices remotely to connect to County internal
systems
11.B.7
Packet Pg. 423 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 24 June 17, 2016
Remotely view County video via Apple, Droid, and Windows portable devices.
Remotely view NMS activities via Apple, Droid, and Windows portable
devices.
The CONTRACTOR shall coordinate with the County project manager for a list of
devices, applications, and network traffic directions.
5.4 Testing Requirements
The CONTRACTOR shall provide the County project manager a test plan to test the
functionality of the firewall appliance, its connections to external BYOD devices and
internal applications and systems. The firewall appliance shall be tested to verify it
meets the specified requirements prior to final acceptance. The CONTRACTOR is
responsible for all inspections and tests to ensure that all requirements are met.
6.0 COMPUTER WORKSTATIONS
The CONTRACTOR shall provide two new computer workstations at the County's TMC and
one at the EOC. The workstations shall be equipped with three 22” LED/LCD monitors
each and shall include any additional graphics cards necessary to provide graphics output
capabilities to support three monitors and meet the requirements in paragraph 6.1 below.
The hardware and software for these new workstations shall be configured as application
clients.
The CONTRACTOR is responsible for all necessary work to integrate these workstations
into the existing TMC network.
The CONTRACTOR is responsible for providing all power, graphics, network, and
communications cabling necessary to integrate these workstations into the TMC and the
TMC network.
Collier County's IT staff will provide any anti-virus or management software, other than the
Network Management software, as necessary.
These workstations shall meet or exceed the following minimum specifications:
Intel Core i3 2100 3.1 GHz, 3M or better CPU
16-32 GB of DDR3 RAM, 1333MHz, Dual Channel
500 GB – 1 TB, 7,200 RPM, 3.5" SATA, 16 MB Cache hard drive
16X DVD +/- RW SATA CD-ROM drive
10/100/1000 Network Interface card
Expansion slots to support additional graphics cards
PS2 Keyboard
USB optical mouse
Speakers
Restoration CD - Operating system, diagnostic and driver set
Dimensions (H x W x D): 14.17 inches x 6.89 inches x 16.42 inches
Three year warranty with 24/7 telephone tech support and next day on-site service,
including labor and parts
Manufacturer compatible expansion graphics card(s) to support four monitors
11.B.7
Packet Pg. 424 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 25 June 17, 2016
Energy Efficient - Energy Star 5.0 compliant
These workstations shall have the following software installed:
Windows Seven 64-bit Operating System
Windows Seven updates and security patches
Microsoft Office Professional (XP compatible version)
Software needed to support multiple monitor configuration
All required cabling
6.1 Monitor Graphics Cards
Install the graphics cards and properly configure in the workstations prior to delivery.
Provide additional software as needed to support multiple monitor configurations to
move or assign open windows for display on all monitors, or separately on a user
specified monitor. The software shall automatically assign numbers for the attached
multiple monitors, with numbers ascending from left to right. Graphic expansion
cards shall be workstation manufacturer compatible and fully compatible with the
workstation expansion slot capabilities. The graphics expansion card shall be
capable of actively changing to different display resolutions for individual monitors
without restarting the workstation. If additional software is needed for the graphics
expansion card(s), then it shall be accessible from the operating system's desktop
and be compatible with the workstation operating system. Graphics cards shall have
a three year warranty.
The graphics cards shall meet the following minimum requirements:
1GB memory dedicated graphics memory
Graphics processing unit dedicated to graphics
2 DVI or 2 DP outputs that require no cable adapters at the card output
2560 x 1600 resolution
When installed in the expansion slot, shall not disable any on-board (native to
motherboard) graphics outputs
Card height (half-height or full-height) compatible with workstations
expansion capabilities
6.2 Network Management Software
The CONTRACTOR shall furnish, install, and populate/configure a new NMS to
monitor and manage existing network devices to include Ethernet switches and edge
connected devices. The CONTRACTOR shall supply a server sized according to the
NMS software manufacturer’s minimum recommendations. The County’s project
manager will provide the location of the server that will be installed in the TMC data
center
The NMS provided shall conform to the following requirements at a minimum:
Monitor and analyze real-time network performance statistics for routers,
switches, wireless access points, servers, UPS systems, CCTV, Bluetooth,
and any other SNMP-enabled devices.
Provide licenses for up to 1024 IP devices.
Display the Collier County Traffic network pictorially. The CONTRACTOR
11.B.7
Packet Pg. 425 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Video Wall System Replacement MTRs 26 June 17, 2016
shall provide an approved GUI map with the NMS software to pictorially
display the location of the networked devices.
Automated Network Discovery – The NMS should automatically discover
devices on the network.
Poll and query device status using multiple protocols such as SNMP, ping,
http, telnet, SSH, RMON, or use a custom poller to query any SNMP-enable
device that has a MIB.
Deliver prioritized alerts via E-mail, sound, and pictorially on real issues by
enabling advanced network alerting dependencies for correlated events,
sustained conditions, and complex combinations of device states.
Monitor network metrics including bandwidth utilization, packet loss, latency,
errors, discards, and QoS.
Have a message center or centralized screen for a central view for all of the
notification messages about network performance. This message center
should allow the operator to quickly troubleshoot network performance issues
by analyzing SNMP trap and Syslog data from a single interface, instead of
by polling various machines.
Customize the collected data for graphing, alerting, and reporting purposes.
Contain a report writer to generate custom network reports.
6.2.1 Configuration
The CONTRACTOR will configure the NMS system. The CONTRACTOR
will install a GUI map depicting the county’s network infrastructure and
device locations. The CONTRACTOR will submit a GUI map design for
review and approval by the County project manager.
11.B.7
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16-6679 Video Wall RFP_Non_CCNATemplate_06132016
39
Attachment 11
COLLIER COUNTY TRAFFIC OPERATIONS
TRAFFIC MANAGEMENT CENTER (TMC)
#433178-1 - VIDEO WALL SYSTEM REPLACEMENT
CONCEPTUAL WALL LAYOUTS
(Originally developed for the Collier County Network Analysis)
11.B.7
Packet Pg. 427 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Project No.
Date
Project Title
Drawing Title
Title:Name:Date: Time:12/21/2015V:\0115004 - Collier County Network Analysis\Project Working Files\Design Plans\ITS\Video Wall TMC.dgnArt4:48:07 PMPage
0115004
COLLIER COUNTY NETWORK ANALYSIS
WWW.VIBENGINEERING.COM
CA NO: 30322
TELEPHONE: (727) 317-4967
ST. PETERSBURG, FL 33701
SUITE 302
700 CENTRAL AVE
VIBE
12/21/2015
55"
55"
55"
55"
55"
55"
55"
55"
55"
55"
55"
55"
55"
55"
55"
55"
55"
55"
PLAN VIEW
FRONT VIEW
WORKSTATIONS
594''142''FIGURE 1A: COLLIER COUNTY TMC VIDEO WALL PROPOSED LAYOUT WITH 55" DISPLAYS
48''191''48''
SIDE PANELSIDE PANEL
11.B.7
Packet Pg. 428 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Project No.
Date
Project Title
Drawing Title
Title:Name:Date: Time:12/21/2015V:\0115004 - Collier County Network Analysis\Project Working Files\Design Plans\ITS\Video Wall TMC.dgnArt4:47:42 PMPage
0115004
COLLIER COUNTY NETWORK ANALYSIS
WWW.VIBENGINEERING.COM
CA NO: 30322
TELEPHONE: (727) 317-4967
ST. PETERSBURG, FL 33701
SUITE 302
700 CENTRAL AVE
VIBE
12/21/2015
46"46"46"
46"46"46"
46"46"46"
46"
46"
46"
46"
46"
46"
46"
46"
46"
PLAN VIEW
FRONT VIEW
WORKSTATIONS
6142''48''34''132''34''
FIGURE 1B: COLLIER COUNTY TMC VIDEO WALL PROPOSED LAYOUT WITH 46" DISPLAYS
SIDE PANEL
4
6"
4
6"
4
6"
SIDE PANEL
48''132''48''48''48''
11.B.7
Packet Pg. 429 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Project No.
Date
Project Title
Drawing Title
Title:Name:Date: Time:12/21/2015V:\0115004 - Collier County Network Analysis\Project Working Files\Design Plans\ITS\Video Wall TMC.dgnArt4:48:38 PMPage
0115004
COLLIER COUNTY NETWORK ANALYSIS
WWW.VIBENGINEERING.COM
CA NO: 30322
TELEPHONE: (727) 317-4967
ST. PETERSBURG, FL 33701
SUITE 302
700 CENTRAL AVE
VIBE
12/21/2015
46"
46"
PLAN VIEW
FRONT VIEW 96''48''
48''
7
FIGURE 1C: EMERGENCY SERVICES CENTER VIDEO WALL LAYOUT
11.B.7
Packet Pg. 430 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
16-6679 Video Wall RFP_Non_CCNATemplate_06132016
40
Attachment 12
Granting Agency Provisions & Required Forms
(Submit Forms with Proposal)
Grant Forms (complete and return with proposal)
1. Debarment and Suspension
2. Lobbying
3. DBE MBE Participation
4. Buy America
5. Conflict of Interest
6. Grant Acknowledgement
7. Consultant’s Affidavit
8. Truth in Negotiation
11.B.7
Packet Pg. 431 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Exhibit I A: Federal Provisions Professional Services
FHWA 20.205
FEDERAL LAWS AND REGULATIONS Because this project activity is funded in whole
or in part by the Federal Government, or an Agency thereof, Federal Law requires that the
Applicant's contracts relating to the project include certain provisions.
CIVIL RIGHTS COMPLIANCE
The Consultant, in accordance with the Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 200d to 200d-7 and Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in
Federally- assisted programs of the Department of Transportation issued pursuant to such
Act, Collier County hereby notifies all consultants that it will affirmatively insure that in any
contract entered into pursuant to this advertisement, disadvantaged business enterprises as
defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, religion, national
origin, marital status, sex, age, disability in consideration for an award.
Non Discrimination : All contracts shall contain a provision requiring compliance with
Title VI of the Civil Rights Act of 1964 (P.L. 88-352), and the regulations issued pursuant
thereto, which provides that no person in the United States shall on the grounds of race,
color, or national origin, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any program or activity for which the
Recipient receives Federal financial assistance and will immediately take any measures
necessary to effectuate this assurance. If any real property or structure thereon is provided or
improved with the aid of Federal financial assistance extended to the Recipient, this assurance
shall obligate the Recipient, or in the case of any transfer of such property, any transferee, for
the period during which the real property or structure is used for a purpose for which the
Federal financial assistance is extended, or for another purpose involving the provision of
similar services or benefits.
1. Equal Employment Opportunity: The following equal employment
opportunity requirements apply to the underlying contract:
a. Age: Under the Age Discrimination Act of 1975, as amended (42 U.S.C.: 6101-6107),
the Consultant agrees to refrain from discrimination against present and prospective
employees on the basis of age.
b. Race, Color, Creed, National Origin, Sex: Per Executive Order 11246 as amended
by Executive Orders 11375 and 12086, and the regulations issued pursuant thereto, the
Consultant agrees to refrain from discrimination against anyone on the basis of race,
color, religion, sex or national origin in all phases of employment during the performance
of federal or federally assisted construction contracts. The Consultant agrees to take
affirmative action to insure fair treatment in employment, upgrading, demotion, or
transfer and in such actions as recruitment or recruitment advertising; layoff/termination,
rates of pay or other forms of compensation; and election for training and apprenticeship.
c. Disabilities: The Consultant agrees that it will comply with the Americans With
11.B.7
Packet Pg. 432 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Exhibit I A: Federal Provisions Professional Services
FHWA 20.205
Disabilities Act (Public Law 101-336, 42 U.S.C. Section 12101 et seq.), where
applicable, which prohibits discrimination by public and private entities on the basis of
disability in the areas of employment, public accommodations, transportation, State and
local government services, and in telecommunications.
OTHER REGULATIONS
Access to Documents: Consultant shall exercise best efforts to maintain communication with
Applicant's personnel, whose involvement in the project is necessary for successful and timely
completion of the work of the project, including but not limited to the closing of specific
transactions. Communications between the parties shall be verbal or in writing, as requested
by the parties or as dictated by the subject matter to be addressed. During the term of the
Agreement and for the ensuing record-retention period, Consultant shall make any or all
project records available upon reasonable request, and in any event within two (2) business days
if requested, to Collier County, and any other agency of State or Federal government, or the
duly authorized representatives of any of the foregoing, that has provided funding or oversight or
the project, for the purpose of making audit, examination, excerpts and/or transcriptions. For
purposes of this section, "records" means any and all books, documents, papers and records of
any type or nature that are directly pertinent.
Retention of Documents: Consultant shall maintain all project records for a minimum period
of three (3) years from the date of the last voucher.
Debarment and Suspension (E.O.s 12549 and 12689):
Contract awards that exceed the small purchase threshold and certain other contract awards
shall not be made to parties listed on the nonprocurement portion of the General Services
Administration's List of parties Excluded from Federal Procurement or Nonprocurement
Programs in accordance with E.O.s 12549 and 12689, “Debarment and Suspension.” This list
contains the names of parties debarred, suspended, or otherwise excluded by agencies,
and Consultants declared ineligible under statutory or regulatory authority other than E.O.
12549. Consultants with awards that exceed the small purchase threshold shall provide the
required certification regarding its exclusion status and that of its principals. Vendors submitting
proposals for this purchase must attest that they, and their sub-Consultants and partners, are not
excluded from receiving Federal contracts, certain subcontracts, and certain Federal financial
and nonfinancial assistance and benefits, pursuant to the provisions of 31 U.S.C. 6101, note, E.O.
12549, E.O. 12689, 48 CFR 9.404, and each agency's codification of the Common Rule for
Nonprocurement suspension and debarment. Consultant’s debarment and suspension status will
be validated at the System for Award Management at www.sam.govand the State of Florida at
http://dms.myflorida.com/business_operations/state_purchasing/ vendor information.
Byrd Anti-Lobbying Amendment (31 U.S.C. 1352):
Consultants who apply or bid for an award of $100,000 or more shall file the required
certification. Each tier certifies to the tier above that it will not and has not used Federal
11.B.7
Packet Pg. 433 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Exhibit I A: Federal Provisions Professional Services
FHWA 20.205
appropriated funds to pay any person or organization for influencing or attempting to influence
an officer or employee of any agency, a member of Congress, officer or employee of Congress,
or an employee of a member of Congress in connection with obtaining any Federal contract,
grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose any lobbying
with non-Federal funds that takes place in connection with obtaining any Federal award.
Such disclosures are forwarded up from tier-to-tier-to recipient.
DBE Participation
The overall goal for the Florida Department of Transportation’s (FDOT)
Disadvantaged Business Enterprise (DBE) program for FHWA assisted contracts is established on
a triennial basis. The overall goal for federal fiscal years 22015 – 2017 has been set at 9.91% race-
neutral utilizing the methodologies described in 49 CRF Part 26. This means that the State's goal
is to spend at least 9.91% of the federal aid highway dollars with Certified DBE's as prime firms
or as sub-consultants/sub-Consultants. Race-neutrality means that the Department has
demonstrated that the 9.91% overall goal can be achieved through the normal competitive
procurement process without using DBE contract goals.
The County encourages DBE firms to compete for County professional services projects, and
also encourages non-DBE consultants to use DBE firms as sub-consultants. However, use of
DBE sub-consultants is not mandatory and no preference points will be given in the selection
process for DBE participation.
The CONSULTANT, sub recipient or sub-Consultant shall not discriminate on the basis of race,
color, national origin or sex in the performance of this Contract. The CONSULTANT shall carry
our applicable requirements of 49 CFR Part 26 in the award and administration of DOT –
assisted contracts. Failure of the CONSULTANT to carry out these requirements is a material
breach of this Contract, which may result in the termination of this Contract or such other
remedy as the COUNTY deems appropriate.
Each subcontract the CONSULTANT or its subs signs in regards to a federal aid project must
include the assurance in the above paragraph (see 49 CFR 26.13(b)). The CONSULTANT and
its sub-Consultants agree to comply with all applicable federal implementing regulations and
other implementing requirements the Federal government may issue.
Prohibited Interests
“No member, officer, or employee of the County or of the locality during his tenure or for 2 years
thereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof.”
Each subcontract the CONSULTANT or its subs signs in regards to this Contract must include
the assurance in the above paragraph.
Solicitations for Subcontractors, including Procurements of Materials and Equipment
In all solicitations made by the Contractor, either by competitive bidding or negotiation for work
11.B.7
Packet Pg. 434 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Exhibit I A: Federal Provisions Professional Services
FHWA 20.205
to be performed under a subcontract, including procurements of materials or leases of equipment;
each potential subcontractor or supplier shall be notified by the Contractor of the Contractor’s
obligations under this contract and the Regulations relative to nondiscrimination on the basis of
race, color, national origin, sex, age, disability, religion or family status.
Administrative, contractual, or legal remedies unless otherwise provided in this contract, all
claims, counter-claims, disputes and other matters in question between the local government and
the contractor, arising out of or relating to this contract, or the breach of it, will be decided by
arbitration, if the parties mutually agree, or in a Florida court of competent jurisdiction.
Energy Conservation Requirements
The Energy Conservation requirements are applicable to all contracts and subcontracts. The
Contractor shall comply with any mandatory standards and policies relating to energy efficiency
contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and
Conservation Act (42 U.S.C. Section 6201)
Access to Reports and Records
The vendor agrees to maintain all books, records, accounts and reports required under this contract
for a period of not less than three years after the date of termination or expiration of this contract,
except in the event of litigation or settlement of claims arising from the performance of this
contract, in which case Vendor agrees to maintain same until the Purchaser, the Grantor
Administrator, the Comptroller General, or any of their duly authorized representatives, have
disposed of all such litigation, appeals, claims or exceptions related thereto.
Buy America and Foreign Contractor and Supplier Restriction
Source of Supply – Steel: For Federal-aid Contracts, only use steel and iron produced in the
United States, in accordance with the Buy America provisions of 23 CFR 635.410, as amended.
Ensure that all manufacturing processes for this material occur in the United States. As used in this
specification, a manufacturing process is any process that modifies the chemical content, physical
shape or size, or final finish of a product beginning with the initial melding and mixing and
continuing through the bending and coating stages. A manufactured steel or iron product is
complete only when all grinding, drilling, welding, finishing and coating have been completed. If a
domestic product is taken outside the United States for any process, it becomes foreign source
material. When using steel and iron as a component of any manufactured product incorporated into
the project (e.g., concrete pipe, pres-stressed beams, corrugated steel pipe, etc.), these same
provisions apply, except that the manufacturer may use minimal quantities of foreign steel and iron
when the cost of such foreign materials does not exceed 0.1% of the total Contract amount or
$2,500, whichever is greater. These requirements are applicable to all steel and iron materials
incorporated into the finished work, but are not applicable to steel and iron items that the
Contractor uses but does not incorporate into the finished work. Provide a certification from the
producer of steel or iron, or any product containing steel or iron as a component, stating that all
steel or iron furnished or incorporated into the furnished product was manufactured in the United
States in accordance with the requirements of this specification and the Buy America provisions of
23 CFR 635.410, as amended. Such certification shall also include (1) a statement that the product
was produced entirely within the United States, or (2) a statement that the product was produced
11.B.7
Packet Pg. 435 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Exhibit I A: Federal Provisions Professional Services
FHWA 20.205
within the United States except for minimal quantities of foreign steel and iron valued at $ (actual
value). Furnish each such certification to the Engineer prior to incorporating the material into the
project. When FHWA allows the use of foreign steel on a project, furnish invoices to document the
cost of such material, and obtain the Engineer’s written approval prior to incorporating the material
into the project.
11.B.7
Packet Pg. 436 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Exhibit I A: Federal Provisions Professional Services
FHWA 20.205
6
The following terms and conditions supersede any terms and conditions under the General
Conditions of this contract and/or policy and guidelines of Collier County Government for the
purpose of this engagement only.
A. It is understood and agreed that all rights of Collier County relating to inspection, review,
approval, patents, copyrights, and audit of the work, tracing, plans, specifications, maps,
data, and cost records relating to this Agreement shall also be reserved and held by
authorized representatives of the United States of America.
B. It is understood and agreed that, in order to permit federal participation, no supplemental
agreement of any nature may be entered into by the parties hereto with regard to the work to
be performed hereunder without the approval of U.S.D.O.T., anything to the contrary in this
Agreement notwithstanding.
C. Compliance with Regulations: The Contractor shall comply with the Regulations relative to
nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation
(hereinafter, “USDOT”) Title 49, Code of Federal Regulations, Part 21, as they may be
amended from time to time, (hereinafter referred to as the Regulations), which are herein
incorporated by reference and made a part of this Agreement.
D. Nondiscrimination: The Contractor, with regard to the work performed during the
contract, shall not discriminate on the basis of race, color, national origin, sex, age,
disability, religion or family status in the selection and retention of subcontractors,
including procurements of materials and leases of equipment. The Contractor shall not
participate either directly or indirectly in the discrimination prohibited by section 21.5 of
the Regulations, including employment practices when the contract covers a program set
forth in Appendix B of the Regulations.
E. Solicitations for Subcontractors, including Procurements of Materials and Equipment: In
all solicitations made by the Contractor, either by competitive bidding or negotiation for
work to be performed under a subcontract, including procurements of materials or leases of
equipment; each potential subcontractor or supplier shall be notified by the Contractor of
the Contractor’s obligations under this contract and the Regulations relative to
nondiscrimination on the basis of race, color, national origin, sex, age, disability, religion
or family status.
F. Information and Reports: The Contractor shall provide all information and reports required
by the Regulations or directives issued pursuant thereto, and shall permit access to its books,
records, accounts, other sources of information, and its facilities as may be determined Collier
County and the Federal Highway Administration to be pertinent to ascertain compliance with
such Regulations, orders and instructions. Where any information required of a Contractor
is in the exclusive possession of another who fails or refuses to furnish this information the
Contractor shall so certify to Collier County and the Federal Highway Administration as
appropriate, and shall set forth what efforts it has made to obtain the information.
G. Sanctions for Noncompliance: In the event of the Contractor’s noncompliance with the
nondiscrimination provisions of this contract, Collier County shall impose such contract
sanctions as it, or the Federal Highway Administration, may determine to be appropriate,
including, but not limited to:
1. withholding of payments to the Contractor under the contract until the Contractor
11.B.7
Packet Pg. 437 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Exhibit I A: Federal Provisions Professional Services
FHWA 20.205
7
complies; and/or,
2. cancellation, termination or suspension of the contract, in whole or in part.
H. Incorporation of Provisions: The Contractor shall include the provisions of paragraphs C.
through H. in every subcontract, including procurements of materials and leases of equipment,
unless exempt by the Regulations, or directives issued pursuant thereto. The Contractor shall
take such action with respect to any subcontract or procurement as the Florida Department of
Transportation and/or the Federal Highway Administration may direct as a means of
enforcing such provisions including sanctions for
noncompliance. In the event a Contractor becomes involved in, or is threatened with,
litigation with a sub-contractor or supplier as a result of such direction, the Contractor may
request Collier County to enter into such litigation to protect the interests of Collier
County and, in addition, the Contractor may request the United States to enter into such
litigation to protect the interests of the United States.
I. Interest of Members of Congress: No member of or delegate to the Congress of the
United States shall be admitted to any share or part of this contract or to any benefit
arising there from.
J. Interest of Public Officials: No member, officer, or employee of the public body or of a local
public body during his tenure or for two years thereafter shall have any interest, direct or
indirect, in this contract or the proceeds thereof. For purposes of this provision, public body
shall include municipalities and other political subdivisions of States; and public corporations,
boards, and commissions established under the laws of any State.
K. Participation by Disadvantaged Business Enterprises: The Consultant shall agree to abide by
the following statement from 49 CFR 26.13(b). This statement shall be included in all
subsequent agreements between the Consultant and any sub-consultant or contractor.
The contractor, sub recipient or subcontractor shall not discriminate on the basis of race,
color, national origin, or sex in the performance of this contract. The contractor shall carry out
applicable requirements of 49 CFR Part 26 in the award and administration of DOT-
assisted contracts. Failure by the contractor to carry out these requirements is a material
breach of this contract, which may result in the termination of this contract or such other
remedy as the recipient deems appropriate.
L. It is mutually understood and agreed that the willful falsification, distortion or
misrepresentation with respect to any facts related to the project(s) described in this
Agreement is a violation of the Federal Law. Accordingly, United States Code, Title 18,
Section 1020, is hereby incorporated by reference and made a part of this Agreement.
M. It is understood and agreed that if the Consultant at any time learns that the certification it
provided the County in compliance with 49 CFR, Section 26.51, was erroneous when
submitted or has become erroneous by reason of changed circumstances, the Consultant
shall provide immediate written notice to the County. It is further agreed that the clause
titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion - Lower Tier Covered Transaction" as set forth in 49 CFR, Section 29.510,
shall be included by the Consultant in all lower tier covered transactions and in all
aforementioned federal regulation.
N. The County hereby certifies that neither the consultant nor the consultant's representative
has been required by the County directly or indirectly as an express or implied condition
11.B.7
Packet Pg. 438 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
Exhibit I A: Federal Provisions Professional Services
FHWA 20.205
8
in connection with obtaining or carrying out this contract, to:
1. employ or retain, or agree to employ or retain, any firm or person; or,
2. pay, or agree to pay, to any firm, person, or organization, any fee, contribution,
donation, or consideration of any kind.
The County further acknowledges that this agreement will be furnished to a federal agency, in
connection with this contract involving participation of Federal-Aid funds, and is subject to
applicable State and Federal Laws, both criminal and civil.
O. The Consultant hereby certifies that it has not:
1. employed or retained for a commission, percentage, brokerage, contingent fee, or
other consideration, any firm or person (other than a bona fide employee working
solely for me or the above contractor) to solicit or secure this contract;
2. agreed, as an express or implied condition for obtaining this contract, to employ or
retain the services of any firm or person in connection with carrying out this contract;
or
3. paid, or agreed to pay, to any firm, organization or person (other than a bona fide
employee working solely for me or the above contractor) any fee contribution,
donation, or consideration of any kind for, or in connection with, procuring or
carrying out the contract.
The consultant further acknowledges that this agreement will be furnished to the County and
a federal agency in connection with this contract involving participation of Federal- Aid
funds, and is subject to applicable State and Federal Laws, both criminal and civil.
E-Verify
All consultants, and their sub-consultants, performing work or providing services shall utilize the
U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of
all new employees hired during the contract term.
Public Entity Crimes Statement
In accordance with Florida Statutes Sec. 287.133(2)(a), A person or affiliate who has been placed
on the convicted vendor list following a conviction for a public entity crime may not submit a bid
on a contract to provide goods/services to a public entity nor be awarded or perform work as a
contractor, supplier, subcontractor, or Consultant under a contract with any public entity, and may
not transact business with any public entity in excess of the threshold amount provided in Section
287.017, for Category Tow, for a period of 36 months from the date of being placed on the
convicted vendor list.
11.B.7
Packet Pg. 439 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
1
ADDENDUM #1
Memorandum
Date: September 15, 2016
From: Brenda Brilhart, Procurement Strategist
To: Interested Parties
Subject: Addendum #1 – RFP 16-6679 Traffic Operations Video Wall Replacement
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
The due date for this solicitation has been changed to 3:00 PM on September 29, 2016.
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
C: Pierre Beauvoir, Project Manager
Email: BrendaBrilhart@colliergov.net
Telephone: (239) 252-8446
FAX: (239) 252-6697
11.B.7
Packet Pg. 440 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
1
ADDENDUM #2
Memorandum
Date: September 21, 2016
From: Brenda Brilhart, Procurement Strategist
To: Interested Parties
Subject: Addendum #2 – RFP 16-6679 Traffic Operations Video Wall Replacement
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
Multiple firms requested an extension to allow adequate time for completing proposals, the due date
for this solicitation has been changed to 3:00 PM on October 19, 2016.
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
C: Pierre Beauvoir, Project Manager
Email: BrendaBrilhart@colliergov.net
Telephone: (239) 252-8446
FAX: (239) 252-6697
11.B.7
Packet Pg. 441 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
1
ADDENDUM #3
Memorandum
Date: September 26, 2016
From: Brenda Brilhart, Procurement Strategist
To: Interested Parties
Subject: Addendum #3 – RFP 16-6679 Traffic Operations Video Wall Replacement
The following clarifications are issued as an addendum identifying the following changes for the referenced
solicitation:
ADD:
A non-mandatory pre-bid meeting is scheduled for September 29, 2016 at 3:30 pm at Procurement Services
(3327 Tamiami Trail East, Naples Florida 34112). If you prefer to call in, please email RSVP to
brendabrilhart@colliergov.net and to receive call in details.
QUESTION/ANSWER:
QUESTION: The Minimum Technical Requirements document 4.1 (pg.17) refers to information indicated in the
"Appendix B: Communications Map". We could not locate this part of the RFP. Could you please clarify where
this is or provide the Communications Map?
If you require additional information please post a question on the Online Bidding site or contact me using the
above contact information.
ANSWER: Communications Map attached.
A: 1.0 10 GIGABIT ETHERNET SWITCHES
1.1 Description
The existing Collier County network consists of a complete, redundant Ethernet network with hardened
managed field Ethernet switches, communications media, ITS and ATMS field devices, non-hardened gigabit
Ethernet TMC, EOC and master hub switches and a firewall appliance. The network transmits video and data
streams from field devices to the Collier County TMC and the Collier County EOC. The non-hardened gigabit
Ethernet TMC, EOC and master hub switches are past their end of life and will be replaced under this project.
The DB shall decommission the existing equipment and return to the County project manager.
The existing gigabit Ethernet switches are Cisco 3400ME devices which are configured with gigabit fiber
interfaces and copper RJ-45 interfaces. The DB shall provide Ethernet TMC, EOC and master hub switches at
the sites indicated in the APPENDIX B: Communications Map and this MTR. These sites shall connect the
local fiber optic rings to the fiber optic backbone. The Ethernet TMC, EOC, and master hub switches provide
aggregation points for the Ethernet Edge switches located at the local hub installation sites. The Ethernet shall
be configured for 10 Gbps fiber Ethernet connections to comprise a 10 Gbps Ethernet backbone for the ATMS
system network. All fiber connections shall be single-mode configurations.
C: Pierre Beauvoir, Project Manager
Enc: 1
Email: BrendaBrilhart@colliergov.net
Telephone: (239) 252-8446
FAX: (239) 252-6697
11.B.7
Packet Pg. 442 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
1
ADDENDUM #4
Memorandum
Date: October 12, 2016
From: Brenda Brilhart, Procurement Strategist
To: Interested Parties
Subject: Addendum #4 – RFP 16-6679 Traffic Operations Video Wall Replacement
The following clarifications are issued as an addendum identifying the following changes for the referenced
solicitation:
CHANGE:
The due date for this bid has been extended until 3:00 pm October 24, 2016.
Correct phone number for Brenda Brilhart is (239) 252-8446.
C: Pierre Beauvoir, Project Manager
Email: BrendaBrilhart@colliergov.net
Telephone: (239) 252-8446
FAX: (239) 252-6697
11.B.7
Packet Pg. 443 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
ADDENDUM #5
Memorandum
Date: October 13, 2016
From: Brenda Brilhart, Procurement Strategist
To: Interested Parties
Subject: Addendum #5 – RFP 16-6679 Traffic Operations Video Wall Replacement
The following clarifications are issued as an addendum identifying the following changes for the referenced
solicitation:
CHANGES:
Define VMS– in minimum technical requirements
VMs – Virtual Machine:
The proper term which should have been written and is referred to in the RFP is VM(s) and not VMS,
which stands for Virtual Machines. These are two enterprise VM products on the market;
o VMware – Hardware emulation with VMware Servers and ESX Servers
o XenSource (Citrix) – Provide products focused on Windows virtualization
The purpose of the Virtual Machine is to enable the virtualization of computer servers. Instead of
purchasing 6 or 8, One (1U) High Dell or HP servers, with two (2) Core processors, 8GB of RAM
(Memory) and a 1TB Disk, you buy a single Server running VMware or Citrix’s XenSource Virtualization
software to partition 1 or 2, four( 4U) High Dell, HP or IBM servers with 16, 32 through 128 Core
processors, 512GB of RAM (Memory) and 16TB or 32TB of Disk Storage or even external Network
Attached Storage (NAS) or a Storage Area Network (SAN) Disk Array. This latter solution allows for the
creation and partition of these resources into Virtual Machines (VMs’) appropriate for the users
requirements.
CHANGE Page 8: Proposal Selection Committee and Evaluation Factors
The County Manager shall appoint a Selection Committee to review all proposals submitted. The factors
to be considered in the evaluation of proposal responses are listed below.
Tab II Project Understanding & Functionality 20
Tab III Experience & Capacity of Firm 20
Tab IV Specialized Expertise of Team Members 15
Tab V Previous performance on Similar Projects 15
Tab VI Cost to the County 10
Tab VII Office Location & Responsiveness 10
Tab VIII References 10
TOTAL 100
Email: BrendaBrilhart@colliergov.net
Telephone: (239) 252-8446
FAX: (239) 252-6697
11.B.7
Packet Pg. 444 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
2
ADD: Tab II, Project Understanding & Functionality (Maximum 20 points/4 Page Limit)
In this tab, include:
Detailed plan of approach (including major tasks and sub-tasks).
Detailed time line for completion of the project.
Include with the Business Plan or as an attachment, a copy of a report as an example of work
product. This should be for one of the projects listed as a reference.
Provide brief overview of the functionality of your proposed solution.
Provide proof of concept that this project is feasible.
ADD: Tab VI, Cost of Services to the County (10 points)
In this tab, include: In addition to the vendor’s own attached quote sheet, proposal responses should
include detailed pricing information. Vendor shall supply amount needed, unit prices, and extended prices
for the proposed solution, including all hardware, software, installation, shipping, and training for a
turnkey system. Provide pricing for any proposed options that have been included in the response as well.
Also, indicate annual support and maintenance charges for the proposed solution for a period of five years
following installation. Prices must be guaranteed for one hundred and eighty (180) days following
proposal due date.
Provide the projected total cost and estimated calendar day duration (including projected hours)
for which your firm will provide the work as described in the Minimum Requirements in the
solicitation.
Provide proposed fee schedule of principals and staff (including sub-consultants).
QUESTION/ANSWER:
Q: All devices implemented as part of this project that are detailed in the Florida Department of
Transportation (FDOT) Intelligent Transportation System (ITS) Supplement Specifications must meet
the requirements of the associated specifications and/or be on the Department’s Approved Products
List (APL).
A: This statement is accurate. Choose items from the APL that fit 682-2.
Q: The devices must be on the APL prior to issuance of the Released for Construction (RFC) plans. The
Contractor is responsible to ensure that all devices are compatible and/or software drivers exist for
integration with the existing ATMS and ITS hardware and software components. Device drivers shall
be provided by the device manufacturer and made compatible with all proposed project components.
A: Depends on the contract. A best practice is to submit the cut sheet with the APL # listed prior to
final approval of the plans.
Q: 4.3.12 Optics: Contractor is responsible for determining the correct SFP’s for each fiber connection
Will need current design/current configuration of existing Cisco ME3400 switches that will be replaced
to determine how to populate new switches to accommodate existing connections.
A: We are concerned that the security of the Traffic Operations computer network would be
compromised if this information is provided at this phase. The selected consultant will be granted
access to the Traffic Operations after a contract is awarded and NTP is issued.
11.B.7
Packet Pg. 445 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
3
Q: Pre-bid meeting: Mentioned walk-thru would be scheduled. When will this be scheduled?
A: Prior to the close-out of the RFP the proposer may call 239.252.5000 and ask for Pierre Beauvoir or
Terri Meyer to schedule a time to visit the Traffic Management Center.
Q: Servers: Aside from the video wall servers the only other server required is for the NMS. Is this
correct?
A: The Video Wall Server is the only server required for this project.
Note: Language deleted has been struck through. New language has been underlined.
C: Pierre Beauvoir, Project Manager
Enc: Pre Bid Meeting Audio File
Pre Bid Meeting Sign In Sheets
11.B.7
Packet Pg. 446 Attachment: Exhibit F 16-6679 Solicitation and Exhibits (2797 : Activu Contract for the TMOC Video Wall)
lN WITNESS WHEREQF, the parties hereto have erecuted this Professional Services Agreement for the
replacement of Traffic Operations Video Wall Replacemenl on the day and year first wrítten above.
ATTEST:
Dwight E. Brock, Clerk
Date:
Approved âs t0 Form and Legality:
Deputy County Attorney
Name
k <ú- -ç(
Name and Title
Name a Title
BOARD OF COUNTY COMMISSIONERS FOR
COLLIER COUNTY, FLORIDA,
By
Penny Taylor, Chairman
Name and
To
22 I t.t !'(4
@
Conlracl #16-6679 "Traftic Operations Vidêo Well Reptacemenl"
Collier County Traffic Operations Video Wall Replacement
W1#rt-a:jt..:ti:r r.
Appendix 4: Proposal Notes, Software License and Assumptions
Påyment terms a¡e as follows:
Progress pðyments w¡ll be made based on ftonthly invo¡c¡ng for work perforrned. ¡ilclud¡ng equiprnen!
receìved at the Aclivu låcil¡ly/ designated warehouse.
Pri€e Quoles are väl¡d for l8ü days
Payment is due Net 30 days from invoice
All mâter¡a15 and work to bÊ performed shåll be subjecl to mutually agreeable terms ârìd condilions, based ôn the RFP
documents
Ali hardware is FOB dest¡nat¡on
Activu software license purchases are one.t¡me charges {no annual .enewal required}
Our pricing proposal is based on a firûì'f¡xed prìce. Aoy chänges reqúestêd may afiect the price.
Delays in the instâllation schedule due to reasoûs outside of Act¡vu's responsibility, such as customer ¡n¡tiated de¡ays¡ site
cóndit¡ons (network, power or facilily read¡ness, unforeseen m¡ssion or¡entated c¡rcumstôDces, unåvðilable facility
€scorts), conttruction or other coñlractor activity, mây require Activu to provide additiorral labor and to âdjust the
¡nstallåtion scl¡edule accordingly. Additional lðbor, travel expenses and lor sh'pp¡nB ånd handl¡ng eharges nray apply.
Activu reserves the r¡Bht to revóke ot deactivate the software license if payment for the proposed lystern is lato t)€yond 6
months {rÕñ the delivery of license device (Dongle}
Activu will coñfiil¡ with tho Customer that the system ¡s reãdy for the 5AT, per the dat¿ irìd¡catÉd in the Activu projec!
schedule.
'f
the SAI or âny pórtion of the work proposed is delayed by the CúsrÕmer by more th¡rì 30 dâys bêyond the
ôri8inally scheduled date, and th¡s is prevenl¡ng proiect closoout and final payment, project closeout will p.oceed änd
Activu lvill invoice for the final paynìent, The outständ¡ng port¡on of lhe wo.k that was delayed by the Crstomer wi¡l then
be completed as a punch list ¡tem at the eårl¡est opportunily for the Customer and Activu.
The p.oposed lrr¡cô dres ñot ¡nclude any ctate and local sales taxes that may apply.
Shot¡ld a sale be deefled to be !ãxable, the âppropriate sales tãx will be b¡lled separðtely and wil¡ be in
âddltion to the amounl proposed here. Further, sales tax will be charged in all cases where proper
documentation of exemption from sales tax is not provided. Additionally, sâles tax will nút be charged to âny
custoûìer dom¡c¡lÊd ¡n añy 5late where Activu is nÕt licensed to collect såles tâx. ¡n this instance the customer
o¡ ¡e-selle¡ will be responsible for femittance of its own applicat:le use tax.
All soflware ¿ntJ fl¡mware ¡s subject lo licen5e and is ßot sold
Act¡vu sÕftw.lre is licensed directly or throúgh a third pãrty to the Ênd User.
Use of ðll Act¡vu softw¿¡re is subject to your agreenìÈnt with the terms and corrditions of Act¡vu'! ènd user llc.,nse
å8reeñÊnl {EULA}. This agreemer'ìt is ¿ccsss¡blÈ throu8h the Activu soitware Svstem lnformation screen anci ãt
ht t p:1/www, ¿r:tivu.c o¡rrf er¡l¡.
By installíng, copyiô8, or using the Software you åre demûnstrating your agreement ro be bounr! by the Ìerms of the
EULA. lfyoudonotâgreetoall of suchterms,youårenotauthorizedtoinstall copyo.usesuch¡oflwareinanyrsspss¡.
The purpose of tlì¡s section is to clarify with you in writing, our expectations based on th¡rty three years of experience
manaÊing video wall implementat¡on projects. Some of these may or may not be relevant to your prûject, as ¡t ¡s a
comprehensive list based on thåt fuli experience, but ¡t is importânt that we properly set expectations for this proiect
and the relat¡onship we hope to form with you over t¡me. After reviewing it. we ask that you would notify us if any of
these are not agreed to by you. lfwe are not notlfied, additionäl and unexpected work, equipment, or both could
arise resulting in unplanned costs to you.
The ex¡st¡ng Video wall equipment will be disassembled by 4¡t¡vr¡+¡C+ar* ærr.tathe County¡@€{+fit'tæ+it.
lntegrat¡on of the video wall system with the existing AIMS (or other applications) means proving the
ðbility to display this application on the displays within the proposed system.
act¡vu.com Page 65 af 77
BUY AM ERICA CERTI FICATION
Certification Requirement for 23 CFR 635.4L0 Buy America on Service Agreements
This project will be utilizing federal funds. Please complete either the Buy America Certification or the
Minimal Use Certification and return with your signed service agreement.
Buy America Certification
I certify that all materials used on this project will meet the requirements of 23 CFR 635.410 Buy America and
any amendments thereto. Any waivers to this requirement that have been approved by the FHWA are
attached to this certification.
Signature
Name ?..\o,J /1,\.[ h*e-
Title Ut."pn..,Å"J ?-r4.t\,, Âæ I (q i v(c<- S
Company Name A
Date
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Minimal Use Certification
lcertifythataminimalamountofforeignsteelandironmaterialswill beusedonthisproject. Thecostof
such materials does not exceed one-tenth of one percent (0.1 percent) of the total contract cost or $2,500,
whichever is greater. All other materials used on this project will meet the requirements of 23 CFR 635.410
Buy America and any amendments thereto. Any waivers to this requirement that have been approved by the
FHWA are attached to this certification.
Signature
Name
Title
Company Name
Date