Backup Documents 04/25/2017 Item #16D4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 6 0 4
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATU
on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
•
2.
1111
3. County Attorney Office County Attorney Office SRT 0 /17
4. BCC Office Board of County
Commissioners \r‘•\4- \k—‘
5. Minutes and Records Clerk of Court's Office
S 151 r' I top,.,i
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Harry Sells Contact Information 239-252-5840
Contact/ Department
Agenda Date Item was April 25,2017 Agenda Item Number 16D4
Approved by the BCC
Type of Document Change Order for Mastec North America Inc. Number of Original 1
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK SRT
2. Does the document need to be sent to another agency for additional signatures? If yes, SRT
provide the Contact Information(Name;Agency; Address; Phone)on an attached sheet.
3, Original document has been signed/initialed for legal sufficiency. (All documents to be SRT
signed by the Chairman, with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's SRT
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the SRT
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's SRT
signature and initials are required.
7. In most cases (some contracts are an exception),the original document and this routing slip SRT
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 05/02/2017 and all changes made during SRT
4)�
the meeting have been incorporated in the attached document. The County 1414144104,4f
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Attorney's Office has reviewed the changes, if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made, and the document is ready for the r
Chairman's signature. ie !,
1 6 p 4Procurement Services
Co 7 r County Change Order Form
®Contract Modification 0 Work Order Modification 0 Amendment
Contract#: 15-6437 Change#: 3 Purchase Order#: 4500163308 Project#: NA
Contractor/Firm Name: MasTec North America, Inc. Contract/Project: FPL Utility Conversion at Vanderbilt Beach
Project Manager Name: Harry Sells Division Name: PTNE
Original Contract/Work Order Amount $ 574,606.25 7/7/15 16D6 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 595,409.1 ' 11/15/16 16E8 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 595,409.17 8/17/2016 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 156,810.00 30.91% Total Change from Original Amount
Revised Contract/Work Order Total $ 752,219.17 26.34% Change from Current BCC Approved Amount
Cumulative Changes $ 177,612.92 26.34% Change from Current Amount
Completion Date, Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 8/15/15 Original 8/17/16 Last Approved 6/1/2017 Revised Date 1/8/2018
Date Completion Date Date (Includes this change)
#of Days Added 222 Select Tasks ®Add new task(s) ❑ Delete task(s) 0 Change task(s) ®Other(see
below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s)to the task(s) and/
or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the
impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. This Change Order request is to perform 2 changes
a)Add 222 days to the Vanderbilt FPL utility conversion project. FPL is the sole scheduler of activation of new FPL
networks and after several delays, agreed to schedule activation March 9, 2017. MasTec has completed all
contractual tasks leading up to the activation as of July 2016 and could do nothing more until FPL actually scheduled
the activation. The work remaining after the activation is approximately six months. This extension will allow for all
contractractual work to be completed.
b) On portions of the this work site, another contractor is performing Collier County Utility (sewer and water)
upgrades, and has at damaged five conduits and the internal cable necessitating repair of those five cables, plus any
more which are presently not known, before the buried network can be activated. Quotes for the repairs were
requested from MasTec, Danella, and Rohl Networks. Only MasTec responded. The needed repair will add
$156,810.00 to the contract in time and material changes, as outlined in the attached spreadsheet. Since the full extent
of the damage is unknown, only labor and materials that are needed will be used. The intent is for the MSTU to pay
for the initial repairs to prevent further delay, and to issue invoices for the repairs to the responsible contractor. With
successful negotiations,the funds used by the MSTU will be reimbursed.
2. a)The delay in approval of scheduling was not indicated originally or anticipated. Staff has been negotiating with FPL
for over eight months to obtain the needed activation schedule. MasTec is waiting for final schedule of the work from
FPL to continue is contractual obligations.
b)The damage to the buried FPL network was not anticipated because it was expected that the network would have
been activated before the County utility project was started. Had these lines already been activated, the damage would
have been the responsibility of FPL and not the MSTU.
3. If the added work to repair damage to the network is not approved,the FPL network can't be activated. If the needed
time is not granted, we will not be able to activate the network through FPL, connect the end users to the buried
network, or remove the aerial network and poles, leaving thousands of residents without upgraded power.
Because of the time constraint in getting the FPL network activated,the MSTU will initially pay for the repairs to
the cableing and conduit, and seek reimbursement from the Utilities contractor after the fact.
Revised:10/28/2014 (Divisions who may require additional signatures may Include on separate sheet,) ROME•a uae r
Admin I 'r, e a
i
1 6 0 4
....... . .....,._
Un CHANGE
DESCRIPTION it UNIT ORDERS _._ Total Cbnnge ,
PRICE ADD
Testing One run of Feeder cables(800')for damage En $9.$00.00 2.00 $19,000.06
Installing 6"conduit by boring(800') En $33,000,00 2.00 $66,000.00
Place new feeder cables in 6"conduit,cut off existing and teriinate two end's Ea $10,115.00 .2.00 $20,230.00
Replace 2"conduit with internal cables(60')by boring. Cut off existing-and
terminate new ends Ea $4,200,00 10.00 $42,000.00 _
Total Repair of damage by others _ $147,230.00
Time and materjal,rates for Men and BOuipment Per hour attd por Item
Crew Supervisor Hr $ 85.00 10.00 $850.00
Two man electrical:crew Hr $ 188.00 _10.00 $ 1,880.00
Two man non eleetricai crew Hr $ 163.00 10.00 $1,630.00
Per extra man Hr $ $2.00 10.00 .$ 820.00
Bucket Truck Hr $ :92.00 10.00 $ 720.00
Excavator up to 3 Ton Hr $ 35.00 10.00 $550.00
Backhoe Leader Hr $ 68.00 10.00 $680.00
Cable Pulling Truck Hr $ 65.00 10.00 .$650.00
Tri-axle Dump Truck 18 yd Hr $ 45.00 10.00 $ 450.00
Compaction Roller up to 36" Hr $ 43.00 :10.00 $430.00
Utility Crew Truck Hr $ 39.00 10.00 $390.06
Light Tower Hr $ 28.00 10.00 $280.00
185 CFM Compressor Hr $ 25.00 10.00 $250,00
Total time and material �$ 9,580.00 _
Total Change#3 -1 I I $156,810.00_ ___I
44--
Prepared by: Har ells. _ TU Project Mananer forVanderbilt Beach MSTU Date: March 7.2017
Acceptance of this Change Order shall constitute a modification to contract/work order identified above.and will be subject to all the same
terms and conditions as contained in the contract!work order Indicated above,as fully as if the same were stated in this acceptance. The
adjustment,if any,to the Contract shall constitute a full and ilna .:ttlement of any and all claims of the Contractor/Vendor/Consultant I
Design Professional arising out of or related to the change sr orth herein,Including claims for impact and delay costs.
Accepted by: % ' Date: 347//1
(John Audi,MasTec No r= herica,inc.)
evi wet a ,/-' . 3/2 rel �?
,Approved by: C Date:
(Terry Cole,•.' Vice President Hole Montes of Firm)
Approved by:_ -C6 Date: 3 -2., ,/7 i
---
(Miche I mold,Director PINE Division
Approved by: i,1 `,� ., / � : Date: i_3 3Z
(S ='e tar ell,A� (:),/(47
miniatrator,P I lc Services Department
Approved by:_ s� � � __ _____ Date: �/
(Procure ant Profes one
Revised:10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin CI BCC ES
1604
IN WITNESS WHEREOF, MasTec North America, Inc and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first above written.
BOARD OF COUNTYCOMMISSIONERS
ATTEST;, "h'�;' �' 'r COLLIERJO` Y, FLORIDA
Dwight 'Brock, Glerk e►£Coutts
/If
By: k c
y:
;* Penny Taylo f iauman
Dated LT-)' u,--I
{s `as to Chairman's
signature only. MasTcc North Americ;; Inc.
A_, ' ° , kL —
By: ,r - ,
'rst Witness .sr.s
'C- (AC: L\ M S'
t c4 t_./'--
John Audi Regional Vice President
TT r I , nameT T Type/print signature and titleT
idir
Sec. :7 itnes=
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TType/print witness nameT
A•••oved as to Form a d Legality:
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®'_ ilTe_• ounty Attorney
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