Backup Documents 04/11/2017 Item #16A 7 (Signature Tree Care, LLC) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16A
7
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
COUNTY ATTORNEY PINK ROUTING SLIP
Routed by Purchasing Department to Office Initials Date
the Following Addressee(s)(In routing order)
1. Risk Management Risk 01 VI-
2. County Attorney Office County Attorney Office 5t7 V/24412
3. BCC Office Board of County
Commissioners 'v- f( / 4A2s3l\--�
4. Minutes and Records Clerk of Court's Office1111 U /_r�� 3 C
5. Return to Purchasing Department Purchasing �dJf
Contact: Barbara Lance
PRIMARY CONTACT INFORMATION
Name of Primary Barbara Lance for Brenda Brilhart, 4/11/17 Phone Number 252-8998
Purchasing Staff
Contact and Date
Agenda Date Item was April 11,2017 Agenda Item Number 16.A.7 0'
Approved by the BCC 1�
Type of Document Amendment ✓ Number of Original /1 n
Attached Documents Attached f
PO number or account N/A Solicitation/Contract 16-6610 Annual
number if document is NumberNendor Name Contract for Landscape
to be recorded Maintenance/Sim`°
Tree
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Appli ble)
1. Does the document require the chairman's original signature? s' '(ak)
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed BL
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the BL
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's BL
signature and initials are required.
7. In most cases(some contracts are an exception),an electronic copy of the document and
this routing slip should be provided to the County Attorney's Office before the item is BL
input into SIRE.
8. The document was approved by the BCC on the date above and all changes made
during the meeting have been incorporated in the attached document. The County N/A
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the ,'a
Chairman's signature.
16 A 7
MEMORANDUM
Date: April 21, 2017
To: Barbara Lance for Swain Hall,
Procurement Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Contract Amendment #1 to Contract #16-6610 "Annual
Contract for Landscaping Maintenance"
Contractor: Signature Tree Care, LLC
Attached for your records is an original of the referenced contract above,
(Item #16A7) adopted by the Board of County Commissioners on Tuesday,
April 11, 2017.
If you have any questions, please feel free to contact me at 252-7240.
Thank you.
Attachment
16A 7
Contract Amendment#1 to Contract#16-6610
"Annual Contract for Landscape Maintenance"
This Amendment, dated ."h"iL 1 , , 20 13--to the referenced Agreement shall be by and
between the parties to the original Agreement, Signature Tree Care, LLC (to be referred to as
"Contractor") and Collier County, a political subdivision of the State of Florida, (to be referred to
as "County").
Statement of Understanding
RE: Contract# 16-6610 "Annual Contract for Landscape Maintenance"
In order to continue the services provided for in the original Agreement referenced above, the
Parties agree to amend the Agreement incorporated herein by adding the following language
below.
***
2. STATEMENT OF WORK. The Board of County Commissioners deemed a total of eight (8)
firms qualified and awarded an Agreement. The Contractor under this Agreement will provide
complete services for Landscape Maintenance in the following category:
Category 3: Tree Maintenance &Arborists
The Contractor shall provide landscaping maintenance services in accordance with the terms
and conditions of RFP #16-6610, Exhibit A- Scope of Work, and the Contractor's proposal
referred to herein and made an integral part of this Agreement. This Agreement contains the
entire understanding between the parties and any modifications to this Agreement shall be
mutually agreed upon in writing by the Parties, in compliance with the County's Procurement
Ordinance, as amended, and Procurement Procedures in effect at the time such services are
authorized.
Prior to the issuance of a Purchase Order, the County shall provide a summary of Work to be
performed to all the awarded firms in a specific category which will afford the Contractors the
opportunity to submit a formal quotation for the Work; the Contractors shall respond with the
information sought within the time specified by the Project Manager, or designee. The Project
Manager, or designee, will award the Work to the Contractor that submits the lowest responsive
quote.
Contractor acknowledges and agrees that individual quotes shall not exceed $250,000, unless
otherwise approved in writing by the Board of County Commissioners.
***
All other terms and conditions of the Agreement shall remain in force.
Language deleted has been struckough. New language has been underlined.
16A 7
IN WITNESS WHEREOF,the parties have eachrespectively, by an authorized person or
agent, have executed this Amendment on the date(s) indicated below.
Accepted: -'\ . 2017
COU TY.
Dwight E. Brock, Clerk BOA- •1aUNTY COMMISS *NIERS
13;•)( f�; ��/ OF ' • COUNTY, FLO` •
' *es as
Con ors itLWitness:Arman . „el:+►-
St AtourT P Penny T r, Chairma1
•By: (1.,-. 6‘11/4,41
,. CONTRACTOR: ,-,
Signature Vpi, Signature Tree CO'', LLC
Print Name By:
Signature -6- '
:
Cont =ctor':* -cond Witness: ,• (},r Ci k of-rr 1 iN`stele
Print Name and Title l
By-- ILNi�_____ '
Si. t"
0
Pri t Name
•pr6ved as to F mad Legality:
IMP
•
- : •t County Attorney
q.b1)
Language deleted has been stft - eth. New language has been underlined.