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Backup Documents 04/11/2017 Item #16A 7 (Davey Tree Expert Company) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 6 A TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 7 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE COUNTY ATTORNEY PINK ROUTING SLIP Routed by Purchasing Department to Office Initials Date the Following Addressee(s) (In routing order) 1. Risk Management Risk g/Pr 2. County Attorney Office County Attorney Office ////4,1)7 3. BCC Office Board of County 77- y Commissioners S7 4 c<‘v-\ 4. Minutes and Records Clerk of Court's Office t r (2 -C 3:f5Pr,n 5. Return to Purchasing Department Purchasing Contact: Barbara Lance PRIMARY CONTACT INFORMATION -7 Name of Primary Barbara Lance for Brenda Brilhart, 4/11/17 Phone Number 252-8998 Purchasing Staff Contact and Date Agenda Date Item was April 11,2017 Agenda Item Number 16.A.7 Approved by the BCC Type of Document Cet3trest Number of Original ,Y 9. Attached ' �6"YY1�YY1,e-lt s, j Documents Attached �` PO number or account N/A j/ 7 Solicitation/Contract 16-6610 Annual number if document is Number/Vendor Name Contract for Landscape to be recorded Maintenance/Dave Tree INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) A?pl' able) 1. Does the document require the chairman's original signature? AP 151— 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed BL by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the BL document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's BL signature and initials are required. 7. In most cases(some contracts are an exception),an electronic copy of the document and this routing slip should be provided to the County Attorney's Office before the item is BL input into SIRE. 8. The document was approved by the BCC on the date above and all changes made during the meeting have been incorporated in the attached document. The County N/A Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the itBCC,all changes directed by the BCC have been made,and the document is ready for the Chairman's signature. 16A 7 MEMORANDUM Date: April 21, 2017 To: Barbara Lance for Swain Hall, Procurement Services From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: Contract Amendment #1 to Contract #16-6610 "Annual Contract for Landscaping Maintenance" Contractor: The Davey Tree Expert Company Attached for your records is an original of the referenced contract above, (Item #16A7) adopted by the Board of County Commissioners on Tuesday, April 11, 2017. If you have any questions, please feel free to contact me at 252-7240. Thank you. Attachment 16A 7 Contract Amendment#1 to Contract#16-6610 "Annual Contract for Landscape Maintenance" This Amendment, dated I L- )I , 20 to the referenced Agreement shall be by and between the parties to the original Agreement, The Davey Tree Expert Co. (to be referred to as "Contractor") and Collier County, a political subdivision of the State of Florida, (to be referred to as "County"). Statement of Understanding RE: Contract# 16-6610 "Annual Contract for Landscape Maintenance" In order to continue the services provided for in the original Agreement referenced above, the Parties agree to amend the Agreement incorporated herein by adding the following language below. 2. STATEMENT OF WORK. The Board of County Commissioners deemed a total of eight (8) firms qualified and awarded an Agreement. The Contractor under this Agreement will provide complete services for Landscape Maintenance in the following category: Category 3: Tree Maintenance &Arborist The Contractor shall provide landscaping maintenance services in accordance with the terms and conditions of RFP #16-6610, Exhibit A- Scope of Work, and the Contractor's proposal referred to herein and made an integral part of this Agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. Prior to the issuance of a Purchase Order, the County shall provide a summary of Work to be performed to all the awarded firms in a specific category which will afford the Contractors the opportunity to submit a formal quotation for the Work; the Contractors shall respond with the information sought within the time specified by the Project Manager, or designee. The Project Manager, or designee, will award the Work to the Contractor that submits the lowest responsive quote. Contractor acknowledges and agrees that individual quotes shall not exceed $250,000, unless otherwise approved in writing by the Board of County Commissioners. *** All other terms and conditions of the Agreement shall remain in force. 1 Language deleted has been struck through. New language has been underlined. 16A7 IN WITNESS WHEREOF,the parties have each, respectively, by an authorized person or agent, have executed this Amendment on the date(s) indicated below. Accepted: i?vi r \\ , 2017 COUNTY: Dwi ht E. Brock, Clerk = BOARD 0 ' • TY COMMISSIONERS ,rte. OF COLL - -4 UNTY, FLORID �,trio BY: Attest as to Chairman's, Dep -- - _ By: signator only. '' Penny Tayl hairman Contra 's First Witnes • By: CONTRACTOR: `St-nature The Davey Tree Expert Co. Teresa Cole C - �� Print Name By:'----'-'3 Signature ` ` Contractor's Second Witness: James F.Stief, Executive Vice/ nt Print Name and Title / By: __S'/ P')� I' Signature Patti Shanley Print Name A o ed as to o and Legality: . it ' '''''r---------- nt County Attorney C?„91) 2 Language deleted has been struck through. New language has been underlined. A16A ? CERTIFIED COPY OF RESOLUTIONS The following is a Certified Copy of Resolutions adopted by the Board of Directors of The Davey Tree Expert Company at their meeting on May 18,2016: RESOLVED,That the Chairman and Chief Executive Officer President and Chief Operating Officer Executive Vice President,Chief Financial Officer and Secretary Executive Vice President,U.S.Residential Operations Executive Vice President and Assistant to the President Executive Vice President and General Manager,Commercial Landscape Services and Operations Support Services Executive Vice President and General Manager,Davey Tree Expert Co.of Canada,Limited Senior Vice President,Davey Resource Group and Eastern Utility Vice President and General Manager,Davey Tree Surgery Company Vice President and General Manager,The Davey Institute and Employee Development Vice President and General Manager,Northern Operations,Eastern Utility Services Controller Treasurer Assistant Secretary and Counsel be and each of them hereby is authorized,for and in the name of this Company,to make proposals,bids,contracts and reports,and to execute other appropriate documents,all as they relate to the furnishing by this Company of services,goods, supplies,or merchandise,and each such officer is otherwise authorized to take such action on behalf of this Company as in his judgment shall be necessary or appropriate to facilitate the business of the Company and fulfill its commitments and obligations to customers,prospects and governmental authorities. RESOLVED,That the following persons will serve as officers until their successors are duly elected: Chairman and Chief Executive Officer Karl J.Warnke President and Chief Operating Officer Patrick M.Covey Executive Vice President,Chief Financial Officer and Secretary Joseph R.Paul Executive Vice President,U.S.Residential Operations James F.Stief Executive Vice President and Assistant to the President Steven A.Marshall Executive Vice President and General Manager, Commercial Landscape Services and Operations Support Services Dan A.Joy Executive Vice President and General Manager,Davey Tree Expert Co.of Canada,Limited James E.Doyle Senior Vice President,Davey Resource Group and Eastern Utility Brent R.Repenning Vice President and General Manager,Davey Tree Surgery Company Lawrence S.Abernathy Vice President and General Manager,The Davey Institute and Employee Development Gregory M.Ina Vice President and General Manager,Northern Operations,Eastern Utility Services Mark J.Vaughn Controller Thea R.Sears Treasurer Christopher J.Bast Assistant Secretary and Counsel Marjorie L.Conner The undersigned hereby certifies that she is duly elected Assistant Secretary of The Davey Tree Expert Company;that at a meeting of the Board of Directors of said Company,at which meeting a quorum of said Board was present and acting, Resolutions of which the foregoing are true and correct copies were duly adopted and are now in full force and effect as shown by the Corporate Records of said Company. IN WITNESS WHEREOF,I have hereunto set my hand this 17th day of March ,2017. Assistant Secretary STATE OF OHIO COUNTY OF PORTAGE ui uUur th March Sworn to bef mist //7/ day of ,2017. 2-`\\ '��� ��„...",.,.e -;.. COLLEEN !_. REFL ,f , , 1...A..„eS -0•16. ”"" NOTARY C7ARY P: Ili _ @! t _ `' , * (Notary Public ' . � STATE OF ow �. �� CommEx0,,,.,.: