Agenda 04/25/2017 Item #16C304/25/2017
EXECUTIVE SUMMARY
Recommendation to approve a $213,025.19 work order under request for quotation 14-6213-84 to
Quality Enterprises USA, Inc., for the SRO Wellfield Flow Meter Replacement Project No. 70085.
OBJECTIVE: To maintain a reliable raw water supply for the reverse osmosis treatment system at the
South County Regional Water Treatment Plant (SCRWTP), which serves customers throughout the
Collier County water service area.
CONSIDERATIONS: The proposed scope of work under Project No. 70085, “Wellfield Technical
Support Project,” is consistent with the Capital Improvement Program (CIP) contained in the 2014 Water,
Wastewater, Irrigation Quality Water, and Bulk Potable Water Master Plan/CIP Plan approved by the
Board of County Commissioners (Board) November 10, 2015, Agenda Item 9C, as Appendix III of the
2015 AUIR/CIE. Funding for Project No. 70085 is available in, and is consistent with, the FY2017 CIP
Budget.
The SCRWTP reverse osmosis system is supplied with raw water from a flowing artesian brackish water
wellfield with withdrawal from the Hawthorn aquifer system. The SCRWTP South Reverse Osmosis
(SRO) wellfield was constructed in 2004 and expanded in 2009; there are currently 41 wells. The
flowmeters are beyond the end of their useful lives, are unreliable, require extensive maintenance, and
register inaccurate readings impacting the use and availability of the wells. The flow data from these
wells are monitored to stay in compliance with the South Florida Water Management District Water Use
Permit that includes a monthly and annual withdrawal limit from the aquifer. This is the first phase of a
multi-year project and will replace 11 existing flowmeters in the SCRWTP SRO wellfield (wells 16
through 26).
Request for Quotation 14-6214-84, “SRO Wellfield Flow Meter Replacement,” was posted November 9,
2016, and distributed to all vendors of the Fixed-Term Underground Utilities Contract 14-6214 via the
county’s electronic bid process. Of the six vendors notified, three submitted quotations by the De cember
2, 2016, deadline, as summarized below.
VENDOR QUOTE
Quality Enterprises USA, Inc. $213,025.19
Douglas N Higgins, Inc. $260,169.00
Mitchell & Stark Construction Co., Inc. $271,600.00
Staff determined the lowest quote is fair and reasonable, and recommends awarding the work order to
Quality Enterprises USA, Inc. The quote received was $13,925.19 (7 percent) more than the engineer’s
cost opinion, including allowance. The design professional, PB Water Services USA, Inc., in a letter
dated March 8, 2017, recommends award to Quality Enterprises USA, Inc., which has a satisfactory
performance and warranty record on previous similar water utility related projects. The quote tabulation,
chart, engineer’s letter of recommendation, and work order are Attachments 1, 2, 3, and 4, respectively.
There may be unforeseen conditions associated with the project. The solicitation incorporated an
allowance of $15,000 that included, but was not limited to, undocumented infrastructure that may be
encountered during construction. The price for any additional work that would utilize this allowance shall
be negotiated prior to commencement in accordance with the county’s Procurement Ordinance and the
terms of the agreement.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY17 capital budget approved by
04/25/2017
the Board September 22, 2016. The source of funding is the Water User Fees Fund (412). The total
capital cost to implement this project is $213,025.19. This is a replacement project; therefore, operating
costs are not expected to change
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval. -SRT
RECOMMENDATION: To approve a $213,025.19 work order under Request for Quotation 14-6213-
84, “SRO Wellfield Flow Meter Replacement,” to Quality Enterprises USA, Inc., and authorize the Chair
to sign and execute the attached work order.
Prepared by: Alicia Abbott, Project Manager, E.I., Engineering & Project Management Division
ATTACHMENT(S)
1. Attachment I - RFQ 14-6213-84 Quote Summary (PDF)
2. Attachment 2 - Chart (PDF)
3. Attachment 3 - Recommendation Letter (PDF)
4. Attachment 4 - Work Order SRO Wellfield Flow Meter (PDF)
04/25/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.3
Doc ID: 2985
Item Summary: Recommendation to approve a $213,025.19 work order under Request for
Quotation 14-6213-84 to Quality Enterprises USA, Inc., for the SRO Wellfield Flow Meter Replacement
Project No. 70085.
Meeting Date: 04/25/2017
Prepared by:
Title: Project Manager – Public Utilities Planning and Project Management
Name: Alicia Abbott
03/29/2017 5:11 PM
Submitted by:
Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management
Name: Tom Chmelik
03/29/2017 5:11 PM
Approved By:
Review:
Water Pamela Libby Additional Reviewer Completed 03/30/2017 7:10 AM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 03/30/2017 7:18 AM
Public Utilities Department Margie Hapke Additional Reviewer Completed 03/30/2017 8:58 AM
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 03/30/2017 10:14 AM
Public Utilities Planning and Project Management Oscar Martinez Additional Reviewer Completed 03/30/2017 10:16 AM
Water Steve Messner Additional Reviewer Completed 03/30/2017 10:19 AM
Procurement Services Swainson Hall Additional Reviewer Completed 04/03/2017 3:24 PM
Public Utilities Planning and Project Management Tom Chmelik Additional Reviewer Completed 04/03/2017 4:23 PM
Procurement Services Ted Coyman Additional Reviewer Completed 04/05/2017 5:31 PM
Public Utilities Department Heather Bustos Level 1 Division Reviewer Completed 04/05/2017 9:17 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 04/12/2017 1:04 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 04/12/2017 4:27 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 04/12/2017 4:52 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/13/2017 11:01 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 04/17/2017 9:19 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/18/2017 8:55 AM
04/25/2017
Board of County Commissioners MaryJo Brock Meeting Pending 04/25/2017 9:00 AM
ITEM NO UNITS QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
--------
1 1 Lump Sum 39,330.00$ 39,330.00$ 13,125.00$ 13,125.00$ 12,000.00$ 12,000.00$
2 11 Each 12,063.36$ 132,696.96$ 16,062.00$ 176,682.00$ 13,800.00$ 151,800.00$
3 11 Each 1,453.93$ 15,993.23$ 2,601.00$ 28,611.00$ 5,600.00$ 61,600.00$
4 1 Lump Sum 9,432.05$ 9,432.05$ 2,849.00$ 2,849.00$ 16,000.00$ 16,000.00$
5 1 Lump Sum 8,280.00$ 8,280.00$ 20,563.00$ 20,563.00$ 18,700.00$ 18,700.00$
6 1 Lump Sum 59,800.00$ 59,800.00$ 49,275.00$ 49,275.00$ 37,300.00$ 37,300.00$
7 1 Lump Sum 1,725.00$ 1,725.00$ 6,188.00$ 6,188.00$ 12,500.00$ 12,500.00$
8 1 Time & Materials
Provide training to county staff for meter operations and maintenance)
Site Restoration
Supply schedule and costs for integration of the new equipment by a specialized
contractor such as Rocha, Carollo, or Revere.
RFQ 14-6213-84
COLLIER COUNTY PUBLIC UTILITIES DIVISION: SRO WELLFIELD FLOW METER REPLACEMENTS
Douglas N. Higgins, Inc.Mitchell & Stark Construction
Company, Inc.Quality Enterprises USA, Inc.
DESCRIPTION
BASE Quote: Includes all items described in the Summary of Work as shown on the attached Drawings
and Exhibits with no substitutions or limitations.
Piping Modifications (includes SS spool pieces, gaskets, and SS nuts/bolts)
Supply 2 HART field care units
Mobilization (includes field measurements of all clearances and spool pieces that are
required to be replaced)
Furnish & Install Promag W400 Flow Measuring Devices (includes meter, conduit
installation, and re-wiring)
Opened by: Matthew Catoe, Procurement Strategist
$15,000
213,025.19$ 260,169.00$ 271,600.00$
Were there any Contractors that did not submit a quote?
1. Haskins, Inc.
$15,000 $15,000
2. Southwest Utility
3. Kyle Construction
Opened by: Swainson Hall, Procurement Strategist
TOTAL PRICE FOR ITEMS 1 THROUGH 8
ALLOWANCE FUND: This fund may be used only at OWNER'S direction to accomplish work
due to unforeseen conditions. Inclusion of the Allowance Fund as part of the Contract
Price is not a guarantee that the Contractor will be paid any portion of the full amount of
the Allowance Fund.
Attachment 2
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
Quote Analysis
RFQ 14-6213-84 (SRO Wellfield Flow Meter Replacement)
KEY:
Dashed Green-
AVERAGE BID
Dashed black-
+/- 1 std dev
of avg bid
Dotted red-
+/- 20% of eng
estimate for
horizontal
construction
March 8, 2017
Ms. Alicia Abbott
Senior Project Manager
Public Utilities Planning & Project Management
3339 Tamiami Trail East, Suite 303
Naples, FL 34112
Re: RFQ 14-6213-84 SRO Wellfield Flow Meter Replacements – Letter of
Recommendation for Award
Dear Ms. Abbott:
The bids received for the above referenced project were reviewed by WSP Parsons
Brinckerhoff. Each of the three responsive bidders appears to be qualified and properly
equipped to complete the flowmeter replacement project.
The low bid of $213,025.19 (including owner’s allowance of $15,000) was received from
Quality Enterprises USA, Inc. The bid tabulation provided by Quality Enterprises was
reviewed by WSP|PB and found to be accurate. The next lowest bid was received from
Douglas N. Higgins, Inc. Their bid total was $260,169 or $47,143.81 higher than the low bid.
An estimated project cost of $199,100 (including the owner’s allowance) was developed based
on the cost to conduct similar work on several wells in the north RO wellfield last year. The
low bid received was approximately 7% higher than the estimated cost prepared for the
project. The low bid received appears reasonable based on market conditions.
Quality Enterprises is the apparent low bidder for the project. It is recommended that Quality
Enterprises be awarded the project based on their previous experience with the County, their
pre-approved contractor status, and by virtue of the fact they are the low bidder on the project.
Please let us know if you have any questions or comments.
Very truly yours,
Wm. Scott Manahan, P.E.
Operations Manager
WORK 0,ADER/PIJRCHASE ORDER
Contract 14-b -i "Underground Utih Contracting"
Contract Expiration Date: Jul, 2018
This Work Order is for professional Underground Utility Contracting services for work known as:
Project Name: SRO Wellfield Flow Meter Replacement RFQ 14-6213-84
Project No: 70085.17.6 ✓
The work is specified in the proposal dated December 2, which is attached hereto and made a part of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above and
Request for Quotation # 14-621V84, this Work Order/Purchase Order is assigned to: Quality
Enterprises USA, Inc.
Scope of Work: As detailed in the attached proposal and the following:
➢ Task I: Perform all work as described in the request for quote (RFQ 14-621344), and as listed
on the attached quote form.
Task II: Allowance. ,
Schedule of Work: Complete work within g' 0 days from the date of the Notice to Proceed which is
accompanying this Work Order. The C�afsultant agrees that any Work Order that extends beyond the
expiration date of Agreement # 14-6U13 will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Finn iut accordance with following method(s): NNegdtiated Lump Sum (NLS) ❑Lump Sum Plus
Reimbursable Costs (LS+RC) ®Tune & Material (T&M) (established hourly rate — Schedule A) ❑
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
Task I $ 198,025.19 NL'/
Task II $ 15.000.00 "1'O
TOTAL FEE $ 213,025.19 NLS & T&M
PREPARED BY:�L" `i�\C \ <.�'� A
Alicia Abbott, Project Manager Date
Engineering & Project Management Division
APPROVED BY:
Oscar Martinez, .1;._, Principal 1' ject Manager Date
Engineering & Project Manneme t Division
Page I of 3
APPROVED BY: (Y'
APPROVED BY:
APPROVED BY:
APPROVED B
APPROVED BY:
P Libby, WAatqr stri 41tion Manager
ve Messner, Arater Director
To Chmelik, P.E., Director
1:2
Project Management Division
Jt5nZe,*i Operations Support Director
Hall, procurement Strategist
APPROVEDBY:
d° rge Yil az, Public Utilities Administrator
3- 9 -/-?-
3 ba/.1
Date
3-
/it -11
Date
1/6/ t
Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: Quality Enterprises USA, Inc.
�Z I-- ? file- V/[:2
Name & Title o Authorized Officer Date
Stacey L. Murrell, Corporate Secretary
(Remainder of page intentionally left blank)
Page 2 of 3
C90
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST:
Dwight E. Brock, Clerk of Courts
Dated:
(SEAL)
r
First Witness
Marcie Cohen
TType/print witness nameT
.V1 MALIK—
Second W' ess
Margarita Negron
TType/print witness nameT
Approved as to Form and Legality:
Assistant County Attorney
Print Name
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Penny Taylor, Chairman
Name of Firm: Quality Enterprises USA, Inc.
By:--��
"Signature
Stacey i., Murrell- Cnrnnrarp SPrratary
TType/print signature and titleT
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