Agenda 04/25/2017 Item #16A 304/25/2017
EXECUTIVE SUMMARY
Recommendation to approve the ranked list of design professionals pursuant to RFP No. 17-7097
“Collier Creek Modeling” and authorize staff to negotiate a contract with the top ranked firm
CB&I Environmental & Infrastructure, Inc. for subsequent Board approval; or, if contract
negotiations are unsuccessful to authorize staff to commence contract negotiations with the second
ranked proposer, Atkins North America, and make a finding that this item promotes tourism.
OBJECTIVE: To obtain professional engineering services for the Collier Creek Modeling project.
CONSIDERATIONS: Collier Creek meets the Marco River on the north side of Marco Island in Collier
County, Florida, and is flanked to the east by the Ville de Marco West condominium (VDM W) and to the
west by a terminal jetty on Marco Point, the eastern end of Hideaway Beach. This creek is used by local
boaters and visitors to access Collier Bay, residences and the Esplanade Shoppes on Smokehouse Bay.
Residents of Marco Island have raised concerns to Collier County about the safety of boaters navigating
through Collier Creek’s entrance and the amount of scouring that is occurring at the VDMW seawall and
docks. As sand migrates east from Hideaway Beach, it is overtopping the terminal jett y and infilling the
already narrowing entrance to Collier Creek. Collier Creek meets the Marco River at a right angle and
strong currents from the river are creating turbulence along the eastern side of the creek entrance at
VDMW.
A feasibility study to identify the current issues and potential solutions at the Collier Creek entrance was
completed by Coastal Planning and Engineering/CBI in February of 2015. As a result of this feasibility
study, the Board of County Commissioners (Board) authorized the development of a master plan for
Collier Creek with the first step to stabilize the inlet. This interim dredging was completed in 2016 and
addressed these safety concerns for a sufficient period of time to allow the proper investigation and
modeling to occur to design a comprehensive long term solution.
Engineering services are required to obtain a Notice to Proceed (NTP) for the engineering services
required for the Collier Creek Modeling project.
A Request for Proposal (RFP) was solicited in order for the project’s design to be in compliance with the
applicable Consultant’s Competitive Negotiations Act (CCNA) requirements. The County posted RFP
No. 17-7097 “Collier Creek Modeling” on February 1, 2017. One thousand seven hundred and one
(1,701) notices were sent out and ninety-three (93) firms downloaded full document packages. Two (2)
responsive proposals were received on March 3, 2017. On March 15, 2017, a selection committee short -
listed the two (2) firms based on an evaluation of their technical proposals and presentations. The
selection committee ranked the firms as shown below:
Name of Firm Final Ranking
CB&I Environmental & Infrastructure, Inc. 1
Atkins North America 2
There is a history of utilizing Tourist Development Tax (TDC) funds to maintain this inlet. This inlet was
dredged in 2001, 2012 and again in 2016. A terminal jetty was installed in 2005. All these projects were
completed using TDC funds. Thirty percent (30%) to forty percent (40%) of the Marco Island boat traffic
use this inlet to access the Gulf and public marina at Smokehouse Bay.
FISCAL IMPACT: There is no fiscal impact at this time. Once negotiations are completed and
04/25/2017
approved, funding is available in Fund 195, TDC Beach Renourishment for this project. Funding for this
contract will not be requested for reimbursement from any grantor agency.
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts as a result of this
project at this time.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval.-SRT
ADVISORY COMMITTEE RECOMMENDATIONS: On April 13, 2017 the Coastal
Advisory Committee (CAC) unanimously approved this item by an 8 to 0 vote. The Tourist
Development Council (TDC) will review this item on April 24, 2017.
RECOMMENDATION: To approve the ranked list of design professionals pursuant to RFP No. 17 -
7097 “Collier Creek Modeling” and authorize staff to negotiate a contract with the top ranked firm CB&I
Environmental & Infrastructure, Inc. for subsequent Board approval; or, if contract negotiations are
unsuccessful to authorize staff to commence contract negotiations with the second ranked proposer,
Atkins North America, and make a finding that this item promotes tourism.
Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees
and Program Management Division
ATTACHMENT(S)
1. 17-7097 - RFP Collier Creek Modeling (PDF)
2. 17-7097 - Final Ranking (PDF)
3. 17-7097 - Notice of Recommended Award (PDF)
04/25/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.3
Doc ID: 2911
Item Summary: Recommendation to approve the ranked list of design professionals pursuant to
RFP No. 17-7097, “Collier Creek Modeling,” and authorize staff to negotiate a contract with the top
ranked firm CB&I Environmental & Infrastructure, Inc. for subsequent Board approval; or, if contract
negotiations are unsuccessful to authorize staff to commence contract negotiations with the second ranked
proposer, Atkins North America, and make a finding that this item promotes tourism.
Meeting Date: 04/25/2017
Prepared by:
Title: Accountant – Capital Project Planning, Impact Fees, and Program Management
Name: Gail Hambright
03/20/2017 2:03 PM
Submitted by:
Title: Division Director - IF, CPP & PM – Capital Project Planning, Impact Fees, and Program
Management
Name: Amy Patterson
03/20/2017 2:03 PM
Approved By:
Review:
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 03/20/2017 4:35 PM
Procurement Services Adam Northrup Additional Reviewer Completed 03/21/2017 11:06 AM
Growth Management Department Judy Puig Level 1 Division Reviewer Completed 03/21/2017 11:31 AM
Zoning Gary McAlpin Additional Reviewer Completed 03/21/2017 1:29 PM
Capital Project Planning, Impact Fees, and Program Management Tara Castillo Additional Reviewer Completed 03/21/2017 1:41 PM
Capital Project Planning, Impact Fees, and Program Management Amy Patterson Additional Reviewer Completed 03/22/2017 3:46 PM
Growth Management Operations Support Allison Kearns Additional Reviewer Completed 03/27/2017 1:58 PM
Procurement Services Ted Coyman Additional Reviewer Completed 03/28/2017 10:29 AM
Procurement Services Swainson Hall Additional Reviewer Completed 03/28/2017 3:50 PM
Growth Management Department Judy Puig Level 2 Division Administrator Skipped 03/21/2017 9:37 AM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 03/29/2017 11:31 AM
Growth Management Department James French Additional Reviewer Completed 03/31/2017 10:50 AM
Grants Edmond Kushi Level 2 Grants Review Completed 04/04/2017 10:22 AM
County Attorney's Office Scott Teach Level 3 County Attorney's Office Review Completed 04/04/2017 2:54 PM
04/25/2017
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 04/10/2017 8:20 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 04/17/2017 11:01 AM
Grants Therese Stanley Additional Reviewer Completed 04/17/2017 4:28 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/18/2017 8:18 AM
Board of County Commissioners MaryJo Brock Meeting Pending 04/25/2017 9:00 AM
CCNA (Revision 06132016
REQUEST FOR PROPOSALS
In accordance with Florida Statute 287.055, Consultants’ Competitive Negotiation Act.
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
CCNA Solicitation
17-7097
Collier Creek Modeling
Adam Northrup, Procurement Strategist
(239) 252-6098 (Telephone)
(239) 252-6302 (Fax)
adamnorthrup@colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
2
Table of Contents
LEGAL NOTICE ......................................................................................................................... 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT ...................... 4
EXHIBIT II: GENERAL RFP INSTRUCTIONS............................................................................ 9
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS ................13
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP ...........................................16
ATTACHMENT 1: CONSULTANT’S NON-RESPONSE STATEMENT ......................................25
ATTACHMENT 2: CONSULTANT CHECK LIST .......................................................................26
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT ........................................................27
ATTACHMENT 4: CONSULTANT DECLARATION STATEMENT ............................................28
ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION ..............................................30
ATTACHMENT 6: CONSULTANT SUBSTITUTE W – 9 ............................................................31
ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS ........................................32
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
3
Legal Notice
Pursuant to approval by the County Manager, Sealed Proposals to provide Modeling Study
Services will be received until 3:00PM, Naples local time on 03/03/2017. All Proposals must
be submitted electronically on the County’s on-line bidding system:
www.colliergov.net/bid
CCNA Solicitation
17-7097 – Collier Creek Modeling
Services to be provided may include, but not be limited to the following: To conduct a modeling
study based on the results in the Collier Creek Feasibility Study (CB&I, 2015).
A pre-proposal conference is not applicable for this solicitation.
All statements should be made upon the official proposal form which must be obtained only on
the Collier County Procurement Services Division Online Bidding System website:
www.colliergov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Edward F. Coyman, Jr.
Director, Procurement Services Division
This Public Notice was posted on the Collier County Procurement Services Division website:
www.colliergov.net/purchasing and in the Lobby of Procurement Services Division Building "G",
Collier County Government Center on 02/01/2017.
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
4
Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Coastal Zone Management Division (hereinafter, the “Division or
Department”), the Collier County Board of County Commissioners Procurement Services
Division (hereinafter, “County”) has issued this Request for Proposal (hereinafter, “RFP”) with
the intent of obtaining proposals from interested and qualified Consultants in accordance with
the terms, conditions and specifications stated or attached. The Consultant, at a minimum,
must achieve the requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded
according to the Board of County Commissioners Procurement Ordinance, as amended.
Brief Description of Purchase
It is the intent of the County to conduct a modeling study based on the results in the Collier
Creek Feasibility Study (CB&I, 2015).
Background
The initial dredging project in Collier Creek lasted approximately 7 years before maintenance
dredging was needed. The subsequent dredging project lasted only lasted 2 years before
hazardous navigation conditions appeared. These hazardous conditions were corrected by a
dredge in 2016. Currently, safe boating is threatened during monthly high tides by severe
currents and turbulence.
Detailed Scope of Work
The two primary modeling objectives of this project are to improve navigability in the inlet and
manage coastal sediments so that periodic dredging events will have a project life of 4 years or
more.
The area of concern is the entrance to Collier Creek, which meets the Marco River on the north
side of Marco Island in Collier County, Florida, and will focus on the area from monument H-14
(near the easternmost T-groin) east to H-16, and cross-section C-1 to C-11. The creek entrance
is flanked to the east by the Ville de Marco West condominium (VDMW) and to the west by a
terminal jetty on Marco Point, the eastern end of Hideaway Beach. This creek is used by local
boaters to access Collier Bay, residences and the Esplanade Shoppes on Smokehouse Bay.
Services requested under an awarded contract may include but are not limited to the following:
Conduct wave, current and tidal measurements in the throat of the inlet and offshore
using a pair of ADCPs.
Coordinate with FDEP State Lands and BIPS about permit and land use feasibility.
Calibrate the hydrodynamics based on ADCP measurements and calibrate the
morphology changes between two different periods, one of the periods containing
the December 2014 channel survey. The calibration should be sufficient for
comparing alternatives. This survey was taken near the time of the latest complaints.
Conduct three dimensional modeling of five or more alternatives using the calibrated
model based on results of ADCP measurements. The alternatives analysis should
examine both the hydrodynamic performance within the inlet and sediment transport
from the adjacent Hideaway Beach as compared to the period containing the
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
5
December 2014 survey condition. Performance of each alternative should be
optimized, except the first one listed below.
o December 2012 permitted plan with jetty relocation.
o Enlarge Entrance Channel to Equilibrium Cross Section
o Move Terminal Jetty West
o Adjust Terminal Jetty: raise, lengthen, sand tighten and move west
o Streamline the flow in Collier Creek
o Remove the jetty on the west side of the inlet.
Based on modeling results and environmental constraints, identify a location other
than Hideaway Beach, its borrow areas and the Marco-Capri Pass Disposal Area, for
economical long term dredge disposal and sand stockpiling.
Prior to the start of modeling production runs, conduct a meeting with the County to
review data collected and data proposed for use in modeling, including the time
period, survey data and modeling parameters proposed for use in modeling, and a
sediment budget.
Conduct 2 meetings with the County and local stakeholders to discuss the initial
results of the modeling and the final plan.
Recommend a final plan with a detailed description suitable for preparing permits,
plans, and specification. Identify what portions of the plan can be implemented
without a new permit.
Develop a sediment management plan that promotes longevity for the navigation
project and minimize sediment transport from Hideaway beach into the inlet.
Based on the model results, describe lessons learned for future consideration.
To the maximum extent practical in modeling, use historic monitoring and
construction surveys, NOAA and LiDAR data sets.
Conduct a survey of selected profiles from the project area containing cross–sections
C-1 to C-11 and beach profiles H-14 to H-16 (CB&I, 2015).
A familiarity with the past and current permits for Collier Creek and the adjacent Hideaway
Beach, along with the 2015 feasibility study is essential to the project. Several findings were
identified in the 2015 feasibility study and are summarized as follows:
1. The entrance to Collier Creek has narrowed since 2005, when the terminal jetty was
installed.
2. Infilling is occurring in Collier Creek.
3. Collier Creek experiences turbulent flow and strong currents around peak tides.
4. Too much sand is being transported to the creek, shortening the time between
dredging events and causing further constriction of the inlet’s width.
5. If the jetty cannot be moved west or modified, removal may be the best alternative.
A combination of the engineering alternatives presented in the feasibility study may provide the
best results for this area. Based on the engineering analysis conducted for this feasibility study,
it is recommended that the entrance to Collier Creek be widened 20 to 60 feet depending on
location and that sand management practices be changed to reduce the amount of sand arriving
at the terminal jetty and entering the creek. Widening of Collier Creek would be accomplished
by relocating the terminal jetty further west; if the State Lands Department objects to the
relocation of the terminal jetty, removal may accomplish some of the same goal. Improvements
to the jetty structure can be implemented to make it more sand tight and further delay sand
transport into the creek.
A model that performs waves, hydrodynamic and morphological simulations in the vicinity of
Collier Creek in 3D is essential in order to evaluate the impact of the channel dredging and
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
6
sediment transport from the adjacent beaches. A 3D model is specifically designed to model
complex interactions between offshore and inlet bathymetry, structures, waves, tides, winds
currents, sediment transport, erosion and deposition. Prior to making permanent changes to the
inlet, a 3D model calibrated with ADCP data collection is essential to create and study the 3D
flow field and identify what is causing the severe turbulence and currents.
The model will be setup in three dimensional (3D) mode and calibrated with existing bathymetry
data, along with the locally measured water levels, currents and waves. This includes the
development of a model computational grid, interpolation of the bathymetry, waves,
hydrodynamic and morphological calibration, and production runs of the simulation alternatives
The modeling will be calibrated to existing conditions (December 2014 survey), which
represents a time of severe turbulence and currents, and then compare that condition to 5 or
more alternatives. One alternative shall be the inlet and jetty plan approved in the 2012 permit.
To the maximum extent practical, the modeling set up will use existing surveys including
construction and monitoring surveys of Collier Creek and Hideaway Beach, 2010 LiDAR Survey,
2015 LiDAR survey when available and NOAA bathymetry.
As part of the modeling effort, a sediment budget will be developed based on a time period
containing the December 2014 survey, when turbidity was known to be severe. The sediment
budget will be used in the morphology calibration for the years selected and cover just the
project area sufficient to define the sediment by passing into the inlet.
Term of Contract
The contract term, if an award(s) is/are made is intended to be for current needs only.
Surcharges will not be accepted in conjunction with this contract, and such charges should
be incorporated into the pricing structure.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes
only. The County reserves the right to adjust this timetable as required during the course of
the RFP process.
Event Date
Issue Solicitation Notice 02/01/2017
Last Date for Receipt of Written Questions 02/24/2017; 3:00PM
Solicitation Deadline Date and Time 03/03/2017; 3:00PM
Anticipated Evaluation of Submittals March of 2017
Anticipated Completion of Contract Negotiations April of 2017
Anticipated Board of County Commissioner’s Contract
Approval Date
April of 2017
Response Format
The Consultant understands and agrees to abide by all of the RFP specifications,
provisions, terms and conditions of same, and all ordinances and policies of Collier County.
The Consultant further agrees that if the contract is awarded the work will be performed in
accordance with the provisions, terms and conditions of the contract.
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
7
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to
the guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal
that contains such variances may be considered non-responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Consultant’s approach and ability to meet the County’s needs, as stated in
the RFP. All proposals should be presented as described in the RFP in PDF or Microsoft
Word format with Tabs clearly marked.
The items listed below are to be submitted with each proposal and submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by
tabs. Failure by a Consultant to include all listed items may result in the rejection of its
proposal.
1. Tab I, Cover Letter / Management Summary (5 Points)
In this tab:
Provide a cover letter, signed by an authorized officer of the firm, indicating the
underlying philosophy of the firm in providing the services stated herein.
Include the name(s), telephone number(s) and email(s) of the authorized contact
person(s) concerning proposal. Submission of a signed Proposal is Consultant's
certification that the Consultant will accept any awards as a result of this RFP.
Provide details of unique benefits that the firm offers on this project.
Describe how your firm will meet the specific needs of the County.
2. Tab II, Business Plan (30 Points)
In this tab, include:
Describe how your firm plans to take on this contract while balancing work from
other clients.
Detailed plan of approach (including major tasks and sub-tasks).
Detailed time line for completion of the project.
Include with the Business Plan or as an attachment, a copy of a report as an
example of work product. This should be for one of the projects listed as a
reference.
3. Tab III, Experience and Capacity of Firm (35 Points)
In this tab, include:
Provide information that documents Consultant’s and any suggested
subcontractors qualifications to perform a modeling project such as this, include,
including abilities, capacity, skill, and financial strength, and number of years of
experience in providing the required services.
Provide details of risks that may be associated with the project and how the firm
may overcome those risks.
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
8
Provide three (3) references from previous coastal modeling projects in the last
ten (10) years. Include contact name, company address, phone, email
description of specific project your firm completed, and any other relevant
information.
Provide a list of projects that includes sufficient detailed description and outlines
the firms experience in modeling, success and cost effectiveness. Include start
date, end date, original budget, final project cost and number of change orders.
4. Tab IV, Specialized Expertise of Team Members (30 Points)
In this tab, include:
Description of the proposed contract team and the role to be played by each
member of the proposed team.
Describe the various team members’ successful experience in working with one
another on previous projects.
Provide the resumes of key individual and qualifying experience relative to
modeling that are available resources and assigned to this project. Include
details of unique benefits that the firm offers on this project.
Attach resumes of any sub-consultants. If sub-consultants are being utilized,
letters of intent from stated sub-consultants must be included with proposal
submission.
5. Tab VI, Acceptance of Conditions
Indicate any exceptions to the general terms and conditions of the RFP, and to
insurance requirements or any other requirements listed in the RFP. If no exceptions are
indicated in this tabbed section, it will be understood that no exceptions to these
documents will be considered after the award, or if applicable, during negotiations.
Exceptions taken by a Consultant may result in evaluation point deduction(s) and/or
exclusion of proposal for Selection Committee consideration, depending on the extent of
the exception(s). Such determination shall be at the sole discretion of the County and
Selection Committee.
6. Tab VII, Required Form Submittals
Attachment 2: Consultant Checklist
Attachment 3: Conflict of Interest Affidavit
Attachment 4: Consultant Declaration Form’
Attachment 5: Immigration Affidavit and company’s E-Verify profile page and
memorandum of understanding
Attachment 6: Consultant Substitute W9
Attachment 7: Insurance Requirements
Other: Licenses, Certifications, etc.
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
9
Exhibit II: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Procurement Services Division
Online Bidding System website: www.colliergov.net/bid.
Consultants must clearly understand that the only official answer or position of the County
will be the one stated on the Collier County Procurement Services Division Online Bidding
System website. For general questions, please call the referenced Procurement Strategist
noted on the cover page.
2. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of
the RFP may result in disqualification.
3. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity,
conflict, discrepancy, omission or other error in the RFP, to immediately notify the
Procurement Strategist, noted herein, of such error in writing and request modification or
clarification of the document prior to submitting the proposal. The Procurement Strategist will
make modifications by issuing a written revision and will give written notice to all parties who
have received this RFP from the Procurement Services Division.
4. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Consultant in the
preparation of its proposal in response to this RFP, nor for the presentation of its proposal
and/or participation in any discussions, negotiations, or, if applicable, any protest
procedures.
5. Delivery of Proposals
All proposals are to be submitted electronically on the County’s online bidding system:
www.colliergov.net/bid before 3:00PM, Naples local time, on or before 03/03/2017.
6. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Consultant makes their request in
writing to the County prior to the time set for the closing of Proposals. All proposals shall be
valid for a period of one hundred eighty (180) days from the submission date to
accommodate evaluation and selection process.
7. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for
this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting
the Collier County Procurement Ordinance. If the County receives proposals from less
than three (3) firms, the Procurement Director shall review all the facts and determine if it is
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
10
in the best interest of the County to solicit additional proposals or request that the Selection
Committee rank order the received proposals.
The County may, as it deems necessary, conduct discussions with qualified Consultants
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
8. Evaluation of Proposals
Collier County will evaluate and select these Services in accordance with Florida Statute 287.055,
Consultants’ Competitive Negotiation Act.
The County’s procedure for selecting is as follows:
1. The County Manager or designee shall appoint a selection committee to review all
proposals submitted.
2. The Request for Proposal is issued.
3. Subsequent to the receipt closing date for the proposals, the Procurement
professional will review the proposals received and verify each proposal to determine
if it minimally responds to the requirements of the published RFP.
4. Selection committee meetings will be open to the public and the Procurement
professional will publicly post prior notice of such meeting(s) in the lobby of the
Procurement Services Division Building and on the County’s Procurement Services
Internet site.
5. Prior to the first meeting (Organization Meeting) of the selection committee, the
Procurement professional will post a notice announcing the date, time and place of
the meeting at least three (3) working days prior to the meeting. At the initial
organization meeting, the selection committee members will receive instructions, the
submitted proposals, and establish the next selection committee meeting date and
time. After the first meeting, the Procurement professional will publically announce
all subsequent committee meeting dates and times. The subsequent meeting dates
and times will be posted with at least one (1) day advanced notice.
6. Selection committee members will independently review and score each proposal
based on the evaluation criteria stated in the request for proposal using the Individual
Selection Committee Score and Rank Form and prepare comments for discussion at
the next meeting. The Individual Selection Committee Score and Rank Form is
merely a tool to assist the selection committee member in their review of the
proposals.
7. At the scheduled selection meeting, public comment (not to exceed three (3)
minutes) will be taken prior to the members presenting their independent findings /
conclusions / comments based on their reading and interpretation of the materials
presented to each other, and may ask questions of one another.
8. The selection committee members will individually score each proposer. Collier
County selection committee members may consider all the material submitted by the
Proposer and other information Collier County may obtain to determine whether the
Proposer is capable of and has a history of successfully completing projects of this
type, including, without limitation, additional information Collier County may request,
clarification of proposer information, and/or additional credit information.
9. Once the individual scoring has been completed, the Procurement professional will
direct selection committee members to read their individual scores publically. The
Procurement professional will tabulate the scores.
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
11
10. The committee may elect to short list and request oral presentations to establish a
final rank order, or it may elect to move directly to final ranking.
11. The committee will then Rank the firms in order of preference on the Final Ranking
Sheet which will mathematically compile into an overall selection committee rank of
proposers.
12. In any of the selection committee meeting deliberations, by consensus, members
may request to invite proposers in to clarify their proposals, ask for additional
information, present materials, interview, ask questions, etc. The members may
consider any and all information obtained through this method in formulating their
individual scoring and subsequent selection committee overall ranking and final
ranking.
13. The selection committee’s overall rank of firms in order of preference (from highest
beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the
Procurement Strategist. By final consensus, and having used all information
presented (proposal, presentation, references, etc.), the selection committee
members will create a final ranking and staff will subsequently enter into negotiations
with the number one ranked firm. Award of the contract is dependent upon the
successful and full execution of a mutually agreed contract, pending the final
approval by the Board of County Commissioners.
The County reserves the right to withdraw this RFP at any time and for any reason, and
to issue such clarifications, modifications, addendums, and/or amendments as it may
deem appropriate, including, but not limited, to requesting supplemental proposal
information.
Receipt of a proposal by the County or a submission of a proposal to the County offers
no rights upon the Consultant nor obligates the County in any manner.
Acceptance of the proposal does not guarantee issuance of any other governmental
approvals. Proposals which include provisions requiring the granting of zoning variances
may not be considered.
9. References
The County reserves the right to contact any and all references submitted as a result of this
solicitation.
10. Proposal Selection Committee and Evaluation Factors
The County Manager or designee will appoint a Selection Committee to review all proposals
submitted. The factors to be considered in the evaluation of proposal responses are listed
below.
Tab I, Cover Letter / Management Summary 5 Points
Tab II, Business Plan 30 Points
Tab III, Experience and Capacity of the Firm 35 Points
Tab IV, Specialized Expertise of Team Members 30 Points
TOTAL 100 Points
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm
with the lowest paid dollars by Collier County to the Consultant (as obtained from the
County’s financial system) within the last five (5) years will receive the higher individual
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
12
ranking. This information will be based on information provided by the Consultant, subject
to verification at the County’s option. If there is a multiple firm tie in either individual scoring
or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the
firm with the next lowest volume of work shall receive the next highest ranking and so on.
11. Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any
or all proposals, to re-solicit for proposals, if desired, and upon recommendation and
justification by Collier County to accept the proposal which in the judgment of the County is
deemed the most advantageous for the public and Collier County. Any proposal which is
incomplete, conditional, obscure or which contains irregularities of any kind, may be cause
for rejection. In the event of default of the successful Consultant, or their refusal to enter into
the Collier County contract, the County reserves the right to accept the proposal of any other
Consultant or to re-advertise using the same or revised documentation, at its sole discretion.
12. Reserved Rights
Collier County reserves its right in any solicitation to accept or reject any or all bids,
proposals or offers; to waive minor irregularities and technicalities; or to request
resubmission. Also Collier County reserves the right to accept all or any part of any bid,
proposal, or offer, and to increase or decrease quantities to meet the additional or reduced
requirements of Collier County. Collier County reserves its right to cancel, extend or modify
any or all bids, proposals or offers; to award to one or more vendors; to award all or part of a
solicitation; and to award by individual line items when it is deemed to be in the best interest
of the County. Collier County reserves its right to reject any sole response.
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
13
Exhibit III: Collier County Purchase Order Terms and Conditions
1. Offer
This offer is subject to cancellation by the
COUNTY without notice if not accepted by
VENDOR within fourteen (14) days of issuance.
2. Acceptance and Confirmation
This Purchase Order (including all documents
attached to or referenced therein) constitutes
the entire agreement between the parties, unless
otherwise specifically noted by the COUNTY on
the face of this Purchase Order. Each delivery of
goods and/or services received by the COUNTY
from VENDOR shall be deemed to be upon the
terms and conditions contained in this Purchase
Order.
No additional terms may be added and Purchase
Order may not be changed except by written
instrument executed by the COUNTY. VENDOR
is deemed to be on notice that the COUNTY
objects to any additional or different terms and
conditions contained in any acknowledgment,
invoice or other communication from VENDOR,
notwithstanding the COUNTY’S acceptance or
payment for any delivery of goods and/or services,
or any similar act by VENDOR.
3. Inspection
All goods and/or services delivered hereunder
shall be received subject to the COUNTY’S
inspection and approval and payment therefore
shall not constitute acceptance. All payments are
subject to adjustment for shortage or rejection. All
defective or nonconforming goods will be returned
pursuant to VENDOR'S instruction at VENDOR’S
expense.
To the extent that a purchase order requires a
series of performances by VENDOR, the
COUNTY prospectively reserves the right to
cancel the entire remainder of the Purchase Order
if goods and/or services provided early in the term
of the Purchase Order are non-conforming or
otherwise rejected by the COUNTY.
4. Shipping and Invoices
a) All goods are FOB destination and must be
suitably packed and prepared to secure the
lowest transportation rates and to comply with
all carrier regulations. Risk of loss of any
goods sold hereunder shall transfer to the
COUNTY at the time and place of delivery;
provided that risk of loss prior to actual receipt
of the goods by the COUNTY nonetheless
remain with VENDOR.
b) No charges will be paid by the COUNTY for
packing, crating or cartage unless otherwise
specifically stated in this Purchase Order.
Unless otherwise provided in Purchase Order,
no invoices shall be issued nor payments
made prior to delivery. Unless freight and
other charges are itemized, any discount will
be taken on the full amount of invoice.
c) All shipments of goods scheduled on the same
day via the same route must be consolidated.
Each shipping container must be
consecutively numbered and marked to show
this Purchase Order number. The container
and Purchase Order numbers must be
indicated on bill of lading. Packing slips must
show Purchase Order number and must be
included on each package of less than
container load (LCL) shipments and/or with
each car load of equipment. The COUNTY
reserves the right to refuse or return any
shipment or equipment at VENDOR’S
expense that is not marked with Purchase
Order numbers. VENDOR agrees to declare
to the carrier the value of any shipment made
under this Purchase Order and the full invoice
value of such shipment.
d) All invoices must contain the Purchase Order
number and any other specific information as
identified on the Purchase Order. Discounts
of prompt payment will be computed from the
date of receipt of goods or from date of receipt
of invoices, whichever is later. Payment will
be made upon receipt of a proper invoice and
in compliance with Chapter 218, Fla. Stats.,
otherwise known as the “Local Government
Prompt Payment Act,” and, pursuant to the
Board of County Commissioners Purchasing
Policy.
5. Time Is Of the Essence
Time for delivery of goods or performance of
services under this Purchase Order is of the
essence. Failure of VENDOR to meet delivery
schedules or deliver within a reasonable time, as
interpreted by the COUNTY in its sole judgment,
shall entitle the COUNTY to seek all remedies
available to it at law or in equity. VENDOR agrees
to reimburse the COUNTY for any expenses
incurred in enforcing its rights. VENDOR further
agrees that undiscovered delivery of
nonconforming goods and/or services is not a
waiver of the COUNTY’S right to insist upon
further compliance with all specifications.
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
14
6. Changes
The COUNTY may at any time and by written
notice make changes to drawings and
specifications, shipping instructions, quantities and
delivery schedules within the general scope of this
Purchase Order. Should any such change
increase or decrease the cost of, or the time
required for performance of the Purchase Order,
an equitable adjustment in the price and/or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding the
foregoing, VENDOR has an affirmative obligation
to give notice if the changes will decrease costs.
Any claims for adjustment by VENDOR must be
made within thirty (30) days from the date the
change is ordered or within such additional period
of time as may be agreed upon by the parties.
7. Warranties
VENDOR expressly warrants that the goods
and/or services covered by this Purchase Order
will conform to the specifications, drawings,
samples or other descriptions furnished or
specified by the COUNTY, and will be of
satisfactory material and quality production, free
from defects and sufficient for the purpose
intended. Goods shall be delivered free from any
security interest or other lien, encumbrance or
claim of any third party. These warranties shall
survive inspection, acceptance, passage of title
and payment by the COUNTY.
8. Statutory Conformity
Goods and services provided pursuant to this
Purchase Order, and their production and
transportation shall conform to all applicable laws,
including but not limited to the Occupational
Health and Safety Act, the Federal Transportation
Act and the Fair Labor Standards Act, as well as
any law or regulation noted on the face of the
Purchase Order.
9. Advertising
No VENDOR providing goods and services to the
COUNTY shall advertise the fact that it has
contracted with the COUNTY for goods and/or
services, or appropriate or make use of the
COUNTY’S name or other identifying marks or
property without the prior written consent of the
COUNTY’S Purchasing Department.
10. Indemnification
VENDOR shall indemnify and hold harmless the
COUNTY from any and all claims, including claims
of negligence, costs and expenses, including but
not limited to attorneys' fees, arising from, caused
by or related to the injury or death of any person
(including but not limited to employees and agents
of VENDOR in the performance of their duties or
otherwise), or damage to property (including
property of the COUNTY or other persons), which
arise out of or are incident to the goods and/or
services to be provided hereunder.
11. Warranty of Non-Infringement
VENDOR represents and warrants that all goods
sold or services performed under this Purchase
Order are: a) in compliance with applicable laws;
b) do not infringe any patent, trademark, copyright
or trade secret; and c) do not constitute unfair
competition.
VENDOR shall indemnify and hold harmless the
COUNTY from and against any and all claims,
including claims of negligence, costs and expense,
including but not limited to attorneys' fees, which
arise from any claim, suit or proceeding alleging
that the COUNTY’S use of the goods and/or
services provided under this Purchase Order are
inconsistent with VENDOR'S representations and
warranties in section 11 (a).
If any claim which arises from VENDOR'S breach
of section 11 (a) has occurred, or is likely to occur,
VENDOR may, at the COUNTY’S option, procure
for the COUNTY the right to continue using the
goods or services, or replace or modify the goods
or services so that they become non-infringing,
(without any material degradation in performance,
quality, functionality or additional cost to the
COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall provide
commercial insurance of such type and with such
terms and limits as may be reasonably associated
with the Purchase Order. Providing and
maintaining adequate insurance coverage is a
material obligation of the VENDOR. All insurance
policies shall be executed through insurers
authorized or eligible to write policies in the State
of Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all federal,
state, and local laws, rules, codes, and ordinances
that are applicable to the conduct of its business.
By way of non-exhaustive example, this shall
include the American with Disabilities Act and all
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
15
prohibitions against discrimination on the basis of
race, religion, sex creed, national origin, handicap,
marital status, or veterans’ status. Further,
VENDOR acknowledges and without exception or
stipulation shall be fully responsible for complying
with the provisions of the Immigration Reform and
Control Act of 1986 as located at 8 U.S.C. 1324, et
seq. and regulations relating thereto, as either
may be amended. Failure by the awarded firm(s)
to comply with the laws referenced herein shall
constitute a breach of the award agreement and
the County shall have the discretion to unilaterally
terminate said agreement immediately. Any
breach of this provision may be regarded by the
COUNTY as a material and substantial breach of
the contract arising from this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in performance
resulting from any cause beyond their control,
including, but without limitation to war, strikes, civil
disturbances and acts of nature. When VENDOR
has knowledge of any actual or potential force
majeure or other conditions which will delay or
threatens to delay timely performance of this
Purchase Order, VENDOR shall immediately give
notice thereof, including all relevant information
with respects to what steps VENDOR is taking to
complete delivery of the goods and/or services to
the COUNTY.
15. Assignment
VENDOR may not assign this Purchase Order, nor
any money due or to become due without the prior
written consent of the COUNTY. Any assignment
made without such consent shall be deemed void.
16. Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida sales
and use tax on real property, transient rental
property rented, tangible personal purchased or
rented, or services purchased (Florida Statutes,
Chapter 212), and from federal excise tax.
17. Annual Appropriations
The COUNTY’S performance and obligation to
pay under this Purchase Order shall be contingent
upon an annual appropriation of funds.
18. Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order may
be terminated immediately by the COUNTY for
breach by VENDOR of the terms and conditions of
this Purchase Order, provided that COUNTY has
provided VENDOR with notice of such breach and
VENDOR has failed to cure within 10 days of
receipt of such notice.
19. General
a) This Purchase Order shall be governed by the
laws of the State of Florida. The venue for
any action brought to specifically enforce any
of the terms and conditions of this Purchase
Order shall be the Twentieth Judicial Circuit in
and for Collier County, Florida
b) Failure of the COUNTY to act immediately in
response to a breach of this Purchase Order
by VENDOR shall not constitute a waiver of
breach. Waiver of the COUNTY by any
default by VENDOR hereunder shall not be
deemed a waiver of any subsequent default by
VENDOR.
c) All notices under this Purchase Order shall be
sent to the respective addresses on the face
page by certified mail, return receipt
requested, by overnight courier service, or by
personal delivery and will be deemed effective
upon receipt. Postage, delivery and other
charges shall be paid by the sender. A party
may change its address for notice by written
notice complying with the requirements of this
section.
d) The Vendor agrees to reimbursement of any
travel expenses that may be associated with
this Purchase Order in accordance with
Florida Statute Chapter 112.061, Per Diem
and Travel Expenses for Public Officers,
employees and authorized persons.
e) In the event of any conflict between or among
the terms of any Contract Documents related
to this Purchase Order, the terms of the
Contract Documents shall take precedence
over the terms of the Purchase Order. To the
extent any terms and /or conditions of this
Purchase Order duplicate or overlap the
Terms and Conditions of the Contract
Documents, the provisions of the Terms
and/or Conditions that are most favorable to
the County and/or provide the greatest
protection to the County shall govern.
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
16
Exhibit IV: Additional Terms and Conditions for RFP
1. Insurance and Bonding Requirements
The Consultant shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Consultant shall procure and maintain property
insurance upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Consultant waive against each other and the County’s separate Consultants,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to
the proceeds of such insurance. The Consultant and County shall, where appropriate, require
similar waivers of subrogation from the County’s separate Consultants, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify “For any and all work
performed on behalf of Collier County.”
The General Liability Policy provided by Consultant to meet the requirements of this solicitation
shall name Collier County, Florida, as an additional insured as to the operations of Consultant
under this solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set
forth in Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms
and endorsements or their equivalents. If Consultant has any self-insured retentions or
deductibles under any of the below listed minimum required coverage, Consultant must identify
on the Certificate of Insurance the nature and amount of such self- insured retentions or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All
self-insured retentions or deductibles will be Consultant’s sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in
this solicitation, whichever is longer.
The Consultant and/or its insurance carrier shall provide 30 days written notice to the County of
policy cancellation or non-renewal on the part of the insurance carrier or the Consultant. The
Consultant shall also notify the County, in a like manner, within twenty-four (24) hours after
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
17
receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or
limits received by Consultant from its insurer and nothing contained herein shall relieve Consultant
of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy
to be provided by Consultant hereunder, Consultant shall immediately take steps to have the
aggregate limit reinstated to the full extent permitted under such policy.
Should at any time the Consultant not maintain the insurance coverage(s) required herein, the
County may terminate the Agreement or at its sole discretion shall be authorized to purchase such
coverage(s) and charge the Consultant for such coverage(s) purchased. If Consultant fails to
reimburse the County for such costs within thirty (30) days after demand, the County has the right
to offset these costs from any amount due Consultant under this Agreement or any other
agreement between the County and Consultant. The County shall be under no obligation to
purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the
insurance company or companies used. The decision of the County to purchase such insurance
coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract
Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of
the scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s)
of Insurance not later than ten (10) calendar days after the expiration date on the certificate.
Failure of the Consultant to provide the County with such renewal certificate(s) shall be considered
justification for the County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful Consultant extending the pricing, terms
and conditions of this solicitation or resultant contract to other governmental entities at the
discretion of the successful Consultant.
3. Additional Items and/or Services
Additional items and / or services may be added to the resultant contract, or purchase order, in
compliance with the Procurement Ordinance.
4. County’s Right to Inspect
The County or its authorized Agent shall have the right to inspect the Consultant’s facilities/project
site during and after each work assignment the Consultant is performing.
5. Vendor Performance Evaluation
The County has implemented a Vendor Performance Evaluation System for all contracts awarded
in excess of $25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of this Agreement.
6. Additional Terms and Conditions of Contract
Collier County has developed standard contracts/agreements, approved by the Board of County
Commissioners (BCC). The selected Consultant shall be required to sign a standard Collier
County contract within twenty one (21) days of Notice of Selection for Award.
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
18
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this
contract is available upon request. The County will not be obligated to sign any contracts,
maintenance and/or service agreements or other documents provided by the Consultant.
The County’s project manager, shall coordinate with the Vendor / Contractor the return of any
surplus assets, including materials, supplies, and equipment associated with the scope or work.
7. Public Records Compliance
Florida Public Records Law Chapter 119, including specifically those contractual requirements in
119.0701(2)(a)-(b) as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF
PUBLIC RECORDS AT:
Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public
agency with a copy of the requested records or allow the records to be inspected or
copied within a reasonable time at a cost that does not exceed the cost provided in this
chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of
the contract term and following completion of the contract if the Contractor does not
transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public
records in possession of the Contractor or keep and maintain public records required by
the public agency to perform the service. If the Contractor transfers all public records to
the public agency upon completion of the contract, the Contractor shall destroy any
duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the Contractor keeps and maintains public records upon
completion of the contract, the Contractor shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the public
agency, upon request from the public agency’s custodian of public records, in a format
that is compatible with the information technology systems of the public agency.
8. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter
218, Florida Statutes. Vendor’s invoices must include:
Purchase Order Number
Description and quantities of the goods or services provided per instructions on the County’s
purchase order or contract.
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
19
Invoices shall be sent to:
Board of County Commissioners
Clerk’s Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk@collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or
services as part of this agreement.
Payment methods include:
Traditional – payment by check, wire transfer or other cash equivalent.
Standard – payment by purchasing card. Collier County’s Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is
cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of
using the County’s credit card for transactions relating to this solicitation. The County will
entertain bids clearly stating pricing for standard payment methods. An additional separate
discounted price for traditional payments may be provided at the initial bid submittal if it is clearly
marked as an “Additional Cash Discount.”
Upon execution of the Contract and completion of each month’s work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for
that prior month. Services beyond sixty (60) days from current monthly invoice will not be
considered for payment without prior approval from the Project manager. All invoices should be
submitted within the fiscal year the work was performed. (County's fiscal year is October 1 -
September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or
processed for payment) unless specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified deadline period
is subject to non-payment under the legal doctrine of “laches” as untimely submitted. Time shall
be deemed of the essence with respect to the timely submission of invoices under this
agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off-set the amount owed to the County by applying
the amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt
Payment Act.” Collier County reserves the right to withhold and/or reduce an appropriate amount
of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
20
9. Environmental Health and Safety
All Consultants and Sub Consultants performing service for Collier County are required and shall
comply with all Occupational Safety and Health Administration (OSHA), State and County Safety
and Occupational Health Standards and any other applicable rules and regulations. Consultants
and Sub Consultants shall be responsible for the safety of their employees and any unsafe acts or
conditions that may cause injury or damage to any persons or property within and around the work
site. All firewall penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County
facility, property and/or right-of-way for the purpose of inspection of any Consultant’s work
operations. This provision is non-negotiable by any department and/or Consultant.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and
PPE Protective labels.
10. Licenses
The Consultant is required to possess the correct Business Tax Receipt, professional license, and
any other authorizations necessary to carry out and perform the work required by the project
pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and
regulations of any kind. Additionally, copies of the required licenses must be submitted with
the proposal response indicating that the entity proposing, as well as the team assigned to
the County account, is properly licensed to perform the activities or work included in the
contract documents. Failure on the part of any Consultant to submit the required
documentation may be grounds to deem Consultant non-responsive. A Consultant, with an
office within Collier County is also required to have an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections
must complete a Collier County Contractor License registration form and submit the required fee.
After registering the license/registration will need to be renewed thereafter to remain “active” in
Collier County
If you have questions regarding professional licenses contact the Contractor Licensing,
Community Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909.
Questions regarding required occupational licenses, please contact the Tax Collector’s Office at
(239) 252-2477.
11. Survivability
Bids (ITBs/RFPs): The Consultant/Contractor/Vendor agrees that any Work Order/Purchase
Order that extends beyond the expiration date of Solicitation 17-7097 resultant of this solicitation
will survive and remain subject to the terms and conditions of that Agreement until the completion
or termination of any Work Order/Purchase Order.
12. Principals/Collusion
By submission of this Proposal the undersigned, as Consultant, does declare that the only person
or persons interested in this Proposal as principal or principals is/are named therein and that no
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
21
person other than therein mentioned has any interest in this Proposal or in the contract to be
entered into; that this Proposal is made without connection with any person, company or parties
making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud.
13. Relation of County
It is the intent of the parties hereto that the Consultant shall be legally considered an independent
Consultant, and that neither the Consultant nor their employees shall, under any circumstances,
be considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Consultant, their employees or agents, resulting
in either bodily or personal injury or property damage to any individual, firm, or corporation.
14. Termination
Should the Consultant be found to have failed to perform services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be
sole judge of non-performance. In the event that the award of this solicitation is made by the
Procurement Services Director, the award and any resultant purchase orders may be terminated
at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant
to the Board’s Procurement Ordinance.
15. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to
be lobbied, either individually or collectively about a project for which a firm has submitted a
Proposal. Firms and their agents are not to contact members of the County Commission for such
purposes as meeting or introduction, luncheons, dinners, etc. During the process, from Proposal
closing to final Board approval, no firm or their agent shall contact any other employee of
Collier County in reference to this Proposal, with the exception of the Procurement Director or his
designee(s). Failure to abide by this provision may serve as grounds for disqualification for award
of this contract to the firm.
16. Certificate of Authority to Conduct Business in the State of Florida (FL Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and
provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
shall be identified. Firms who do not provide the certificate of authority at the time of response
shall be required to provide same within five (5) days upon notification of selection for award. If the
firm cannot provide the document within the referenced timeframe, the County reserves the right
to award to another firm.
17. Single Proposal
Each Consultant must submit, with their proposal, the required forms included in this RFP. Only
one proposal from a legal entity as a primary will be considered. A legal entity that submits a
proposal as a primary or as part of a partnership or joint venture submitting as primary may not
then act as a sub-consultant to any other firm submitting under the same RFP. If a legal entity is
not submitting as a primary or as part of a partnership or joint venture as a primary, that legal
entity may act as a sub-consultant to any other firm or firms submitting under the same RFP. All
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
22
submittals in violation of this requirement will be deemed non-responsive and rejected from further
consideration.
In addition, consultants that have participated and/or will participate in the development of
scope, background information or oversight functions on this project are precluded from
submitting a Proposal as either a prime or sub- consultant.
18. Protest Procedures
Any prospective vendor / proposer who desires to protest any aspect(s) or provision(s) of the
solicitation (including the form of the solicitation documents or procedures) shall file their protest
with the Procurement Director prior to the time of the bid opening strictly in accordance with the
County’s then current Procurement Ordinance and policies.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Procurement Services Division on
Wednesdays and Thursdays. Any actual or prospective respondent who desires to formally
protest the recommended contract award must file a notice of intent to protest with the
Procurement Director within two (2) calendar days (excluding weekends and County holidays) of
the date that the recommended award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will
be given instructions as to the form and content requirements of the formal protes t. A copy of the
"Protest Policy" is available at the office of the Procurement Director.
19. Public Entity Crime
A person or affiliate who has been placed on the convicted Consultant list following a conviction
for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any
goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a
public entity for the construction or repair of a public building or public work; may not submit bids,
proposals, or replies on leases of real property to a public entity; may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity;
and may not transact business with any public entity in excess of the threshold amount provided in
s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on
the convicted Consultant list.
20. Security and Background Checks
The Contractor is required to comply with County Ordinance 2004-52, as amended. Background
checks are valid for five (5) years and the Contractor shall be responsible for all associated costs.
If required, Contractor shall be responsible for the costs of providing background checks by the
Collier County Facilities Management Division for all employees that shall provide services to the
County under this Agreement. This may include, but not be limited to, checking federal, state and
local law enforcement records, including a state and FBI fingerprint check, credit reports,
education, residence and employment verifications and other related records. Contractor shall be
required to maintain records on each employee and make them available to the County for at least
four (4) years.
All of Contractor’s employees and subcontractors must wear Collier County Government
Identification badges at all times while performing services on County facilities and properties.
Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
23
each year at no cost to the Contractor during the time period in which their background check is
valid, as discussed below. All technicians shall have on their shirts the name of the contractor’s
business.
The Contractor shall immediately notify the Collier County Facilities Management Division via e-
mail (DL-FMOPS@colliergov.net) whenever an employee assigned to Collier County separates
from their employment. This notification is critical to ensure the continued security of Collier
County facilities and systems. Failure to notify within four (4) hours of separation may result in a
deduction of $500 per incident.
CCSO requires separate fingerprinting prior to work being performed in any of their locations.
This will be coordinated upon award of the contract. If there are additional fees for this process,
the vendor is responsible for all costs..
21. Conflict of Interest
Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review
and does not in and of itself disqualify a firm from consideration. These disclosures are intended
to identify and or preclude conflict of interest situations during contract selection and execution.
22. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III,
Florida Statutes, the current Collier County Ethics Ordinance and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact
with County staff for a specified period of time; b. Prohibition by the individual and/or firm from
doing business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the
individual and/or firm for cause.
23. Immigration Law Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of
Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides
an Internet-based means of verifying employment eligibility of workers in the United States; it is
not a substitute for any other employment eligibility verification requirements. The program will be
used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including
professional services and construction services.
Exceptions to the program:
Commodity based procurement where no services are provided.
Where the requirement for the affidavit is waived by the Board of County Commissioners
Consultants / Bidders are required to enroll in the E-Verify program, and provide acceptable
evidence of their enrollment, at the time of the submission of the Consultant’s/bidder’s proposal.
Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
24
or a copy of the fully executed E-Verify Memorandum of Understanding for the company.
Consultants are also required to provide the Collier County Procurement Services Division an
executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached
to the solicitation documents. If the Bidder/Consultant does not comply with providing the
acceptable E-Verify evidence and the executed affidavit the bidder’s / Consultant’s
proposal may be deemed non-responsive.
Additionally, Consultants shall require all subcontracted Consultants to use the E-Verify system for
all purchases not covered under the “Exceptions to the program” clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify)
program visit the following website: http://www.dhs.gov/E-Verify. It shall be the Consultant’s
responsibility to familiarize themselves with all rules and regulations governing this program.
Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award
shall be fully responsible for complying with the provisions of the Immigration Reform and Control
Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to
comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
25
Attachment 1: Consultant’s Non-Response Statement
The sole intent of the Collier County Procurement Services Division is to issue solicitations that are
clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for
prospective Consultants not wishing to respond to this solicitation. If your firm is not responding to
this RFP, please indicate the reason(s) by checking the item(s) listed below and return this form via
email or fax, noted on the cover page, or mail to Collier County Government, Procurement Services
Division, 3327 Tamiami Trail E, Naples, FL 34112.
We are not responding to CCNA Solicitation 17-7097 – Collier Creek Modeling for the following
reason(s):
Services requested not available through our company.
Our firm could not meet specifications/scope of work.
Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
Project is too small.
Insufficient time allowed for preparation of response.
Incorrect address used. Please correct mailing address:
Other reason(s):
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name: _____________________________________ Date _____________
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
26
Attachment 2: Consultant Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces
indicated and return with your Proposal.
Consultant should check off each of the following items as the necessary action is completed:
The Proposal has been signed.
All applicable forms have been signed and included, along with licenses to complete the
requirements of the project.
Three (3) references that include contact name, company name, address, phone and email.
Any addenda have been signed and included.
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name:
________________________________________ Date ___________
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
27
Attachment 3: Conflict of Interest Affidavit
The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any
Collier County project affiliated with: 17-7097 – Collier Creek Modeling does not pose an
organizational conflict as described by one of the three categories below:
Biased ground rules – The firm has not set the “ground rules” for affiliated past or current Collier
County project identified above (e.g., writing a procurement’s statement of work, specifications, or
performing systems engineering and technical direction for the procurement) which appears to
skew the competition in favor of my firm.
Impaired objectivity – The firm has not performed work on an affiliated past or current Collier
County project identified above to evaluate proposals / past performance of itself or a competitor,
which calls into question the contractor’s ability to render impartial advice to the government.
Unequal access to information – The firm has not had access to nonpublic information as part
of its performance of a Collier County project identified above which may have provided the
contractor (or an affiliate) with an unfair competitive advantage in current or future solicitations and
contracts.
In addition to this signed affidavit, the contractor / consultant must provide the following:
1. All documents produced as a result of the work completed in the past or currently being
worked on for the above mentioned project; and,
2. Indicate if the information produced was obtained as a matter of public record (in the
“sunshine”) or through non-public (not in the “sunshine”) conversation (s), meeting(s),
document(s) and/or other means.
Failure to disclose all material or having an organizational conflict in one or more of the three
categories above be identified, may result in the disqualification for future solicitations affiliated with
the above referenced project(s).
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses,
that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently
planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the
project identified above has been fully disclosed and does not pose an organizational conflict.
Firm: ____________________________________________________________________________
Signature and Date:_________________________________________________________________
Print Name: _______________________________________________________________________
Title of Signatory: __________________________________________________________________
State of_____________________________________ County of _______________________________________
SUBSCRIBED AND SWORN to before me this ________________ day of __________________, 20__________,
by _______________________________________________, who is personally known to me to be the
________________________________________ for the Firm, OR who produced the following identification
________________________________________.
__________________________________________________________ ________________________________
Notary Public Commission Expira tion
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
28
Attachment 4: Consultant Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: CCNA Solicitation: 17-7097 – Collier Creek Modeling
Dear Commissioners:
The undersigned, as Consultant declares that this proposal is made without connection or
arrangement with any other person and this proposal is in every respect fair and made in good faith,
without collusion or fraud.
The Consultant agrees, if this proposal is accepted, to execute a Collier County document for the
purpose of establishing a formal contractual relationship between the firm and Collier County, for the
performance of all requirements to which the proposal pertains. The Consultant states that the
proposal is based upon the proposal documents listed by the above referenced CCNA Solicitation.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _____ day of
_____________, 20__ in the County of _______________, in the State of _____________.
Firm’s Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document
Number
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
29
Additional Contact Information
Send payments to:
(required if different from
above)
Company name used as payee
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from
above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
Email:
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
30
Attachment 5: Immigration Affidavit Certification
CCNA Solicitation: 17-7097 – Collier Creek Modeling
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted
with formal Invitations to Bid (ITB’s) and Request for Proposals (RFP) submittals. Further, Consultants / Bidders
are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of
the submission of the Consultant’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly
completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of
Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in
the E-Verify program may deem the Consultant / Bidder’s proposal as non-responsive.
Collier County will not intentionally award County contracts to any Consultant who knowingly employs
unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section
1324 a(e) Section 274A(e) of the Immigration and Nationality Act (“INA”).
Collier County may consider the employment by any Consultant of unauthorized aliens a violation of Section
274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A
(e) of the INA shall be grounds for unilateral termination of the contract by Collier County.
Consultant attests that they are fully compliant with all applicable immigration laws (specifically to the 1986
Immigration Act and subsequent Amendment(s)) and agrees to comply with the provision s of the Memorandum
of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification
System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security
Administration at the time of submission of the Consultant’s / Bidder’s proposal.
Company Name ____________________________________________________________________
Print Name
Title _______________________
Signature
Date _______________________
State of ___________________
County of _________________
The foregoing instrument was signed and acknowledged before me this ______day of
________________, 20___, by
_______________________________ who has produced _____________________________ as identificatio n.
(Print or Type Name) (Type of Identification and Number)
_____________________________________
Notary Public Signature
_____________________________________
Printed Name of Notary Public
_____________________________________
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and
accuracy of this affidavit to interrogatories hereinafter made.
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
31
Attachment 6: Consultant Substitute W – 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the
following information for tax reporting purposes from individuals and companies who do business with the
County (including social security numbers if used by the individual or company for tax reporting
purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for
collecting this information, which will be used for no other purpose than herein stated. Please complete all
information that applies to your business and return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name ________________________________________________________________________________
(as shown on income tax return)
Business Name ________________________________________________________________________________
(if different from taxpayer name)
Address ____________________________________ City ______________________________________________
State ______________________________________ Zip______________________________________________
Telephone __________________ FAX ______________________ Email _________________________________
Order Information
Address ___________________________________
Remit / Payment Information
Address ____________________________________________
City __________
State ________ Zip ___________
City _____________
State _________ Zip______________
FAX ______________________________________
Email _____________________________________
FAX ______________________________________________
Email _____________________________________________
2. Company Status (check only one)
Individual / Sole Proprietor Corporation Partnership
Tax Exempt (Federal income tax-exempt entity
under Internal Revenue Service guidelines IRC
501 (c) 3)
Limited Liability Company
Enter the tax classification
(D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN) _______________________________________________________________
(Consultants who do not have a TIN, will be required to provide a social security number prior to an award ).
4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to
my knowledge.
Signature ___________________________________________________________
Date _________________________________
Title _______________________________________________________________
Phone Number ________________________
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
32
.
Attachment 7: Insurance and Bonding Requirements
Insurance / Bond Type Required Limits
1. Worker’s
Compensation
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
2. Employer’s Liability
$500,000 single limit per occurrence
3. Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
Bodily Injury and Property Damage
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Inju ry
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all lia bilities, damages,
losses and costs, including, but not limited to, reasonable attorneys’ fees and
paralegals’ fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance
of this Agreement.
4. Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. Other insurance as
noted:
Watercraft $ __________ Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work .
$ __________ Per Occurrence
Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ __________ Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ __________ Per Occurrence
Pollution $ __________ Per Occurrence
Professional Liability $1,000,000 per claim and in
the aggregate
$1,000,000 per claim and in the aggregate
$2,000,000 per claim and in the aggregate
Project Professional Liability $__________ Per Occurrence
Valuable Papers Insurance $__________ Per Occurrence
17-7097 – Collier Creek Modeling
RFP CCNA Template_11032016
33
Employee Dishonesty / Crime $__________ Per Occurrence
Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss
Payee endorsement naming Collier County.
6. Bid bond
Shall be submitted with proposal response in the form of certified funds,
cashiers’ check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. Performance and
Payment Bonds
For projects in excess of $200,000, bonds shall be submitted with the
executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as “A-“ or better as to
general policy holders rating and Class V or higher rating as to finan cial size
category and the amount required shall not exceed 5% of the reported policy
holders’ surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. Consultant shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Consultant shall provide County with certificates of insurance meeting the
required insurance provisions.
9. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial
General Liability where required.
10. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description,
or must read: For any and all work performed on behalf of Collier County.
11. Thirty (30) Days Cancellation Notice required.
RLC 1/24/2017
_________________________________________________________________________________________________________________________
Consultant’s Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five (5) days of the award of this solicitation.
Name of Firm
_______________________________________ Date ____________________________
Consultant
Signature
_________________________________________________________________________
Print Name
_________________________________________________________________________
Insurance Agency
_________________________________________________________________________
Agent Name
_______________________________________ Telephone Number _________________
Page 1 of 1
Selection Committee
Final Ranking Sheet (Step 2)
RFP #: 17-7097
Title: Collier Creek Modeling
Name of Firm Gary
McAlpin
Jack
McKenna
Danette
Kinaszczuk
Felicia
Kirby
Aaron
Cromer Final Ranking
Atkins 2 2 2 2 2
CB&I Environmental & Infrastructure 1 1 1 1 1
TOTAL
Procurement Professional 3/15/2017
Step 1: Upon direction by the Procurement professional, the individual selection committee member should provide
their final ranking of the proposals.
Date: 3/15/2017
Co ler 0,014 lty
Administrative Serfs Department
Procurement Seri c.es Divisr-n
Notice of Recommended Award
Solicitation : 17-7097 Title: Collier Creek Modeling
Due Date and Time: 3/3/2017 7777777
Respondents:
Company Name
City
County
State
Bid Amount
Responsive/Responsible
CB&I Environment and
Infrastructure
Boca Raton
FL
NA
Yes
Atkins North America
Sarasota
FL
NA
Yes
Utilized Local Vendor Preference: Yes [�:] No = i
Recommended Vendors) For Award:
That the BCC approves the ranking of CBI #1 and Atkins #2, and allows for negotiation to commence with the
top ranked firm, CB&I.
Required Signatures
I Project Manager: Gary McAlpin; /g , M `'1 j 1/ 1�/ vZ_pl
Procurement Strategist: Adam Northrup; --L-L� -;,'312-- // / 7
P cu ment Services Dire
Edward F. Coyman Jr.
a1- RoI7
Date