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#16-6596 (Commercial Electrical Systems) r AGREEMENT 16-6596 for Safety, Security Access Infrastructure THIS AGREEMENT, made and entered into on this o9 44-' day of IYIG.A.C.AJ 2017, by and between Commercial Electrical Systems, Co., authorized to do business in the State of Florida, whose business address is 4415 Independence Court, Sarasota, Florida 34234, (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: 1. AGREEMENT TERM. The Agreement shall be for a one (1) year period, commencing on Date of Board award and terminating (1) year from that date or until all outstanding Purchase Orders issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Contractor, renew the Agreement under all of the terms and conditions contained in this Agreement for three (3) additional one (1) year periods. The County shall give the Contractor written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon issuance of a Purchase Order from the County. 3. STATEMENT OF WORK. The Contractor shall provide Safety, Security and Access Infrastructure Programs and Equipment Services, in accordance with the terms and conditions of RFP # 16-6596, Exhibit A— Scope of Work, and the Contractor's proposal referred to herein and made an integral part of this Agreement. For all services under this Agreement, the County will quote out the work to all awarded Contractors, in accordance with Exhibit A—Scope of Work, attached hereto. Page 1 of 14 RFP#16-6596 Safety Security and Access Infrastructure Programs and Equipment Secondary Contractor,Commercial Electrical Systems,Co. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of time and materials Work pursuant to Exhibit B- Fee Schedule," attached hereto, and as further defined in Section 4.1. Payment will be made upon receipt of a proper invoice and upon approval by the Project Manager or designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act." 4.1 Price Methodology: Time and Materials: The County agrees to pay the Contractor for the amount of labor time spent by the Contractor's employees and subcontractors to perform the work (number of hours times hourly rate), and for materials and equipment used in the project (cost of materials plus the contractor's mark up). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up documentation of costs; invoices would include number of hours worked and billing rate by position (and not company (or subcontractor) timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. 4.2 Any County agency may obtain products and services under this Agreement, provided sufficient funds are included in their budget(s). 4.3 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Work. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531C-2. 6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if mailed or faxed to the Contractor at the following Address: Page 2 of 14 RFP#16-6596 Safety Security and Access Infrastructure Programs and Equipment Secondary Contractor,Commercial Electrical Systems,Co. • Commercial Electrical Systems, Co. 4415 Independence Court Sarasota, Florida 34234 Attention: Jim Ditaranto Telephone: (941) 358-3303 Facsimile: (941) 358-3353 Email: cindyc@ces-co.com All Notices from the Contractor to the County shall be deemed duly served if mailed or faxed to the County to: Board of County Commissioners for Collier County, Florida do Facilities Management Division 3335 Tamiami Trail East Naples, Florida 34112 Telephone: (239) 252-7453 Attention: Dennis Linguidi, Director, Facilities Management Division Email: DennisLinquidi(ti?colliergov.net The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 8. PERMITS: LICENSES: TAXES. in compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. The County will not be obligated to pay for any permits obtained by Subcontractors/Subconsultants. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. 9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of Page 3 of 14 RFP#18-6586 Safety Security and Access Infrastructure Programs and Equipment Secondary Contractor,Commercial Electrical Systems,Co. the Contractor to be objectionable or improper, the County shall have the right to suspend the Agreement of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non- performance. In the event that the County terminates this Agreement, Contractor's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Contractor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 12. INSURANCE. The Contractor shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-Ownership. C. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $1,000,000 for each accident. D. Technology Errors & Omissions Liability: Shall be maintained by the Contractor to ensure its legal liability for claims arising out of the performance of technology errors and omissions under this Agreement. Contractor waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $1,000,000 per occurrence. Page 4 of 14 RFP#16-6598 Safety Security and Access Infrastructure Programs and Equipment Secondary Contractor,Commercial Electrical Systems,Co. Special Requirements: Collier County Board of County Commissioners, Board of County Commissioners in Collier County, or Collier County Government shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. The Contractor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County ten (10) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: ten (10) days prior written notice, or in accordance with policy provisions. Contractor shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Contractor from its insurer, and nothing contained herein shall relieve Contractor of this requirement to provide notice. Contractor shall ensure that all subcontractors comply with the same insurance requirements that the Contractor is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Contractor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Facilities Management Division. 15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with Page 5 of 14 REP#16-8596 Safety Security and Access Infrastructure Programs and Equipment Secondary Contractor,Commercial Electrical Systems,Co. the performance of services required hereunder. Contractor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), Exhibit A-Scope of Work, Exhibit B- Fee Schedule and RFP #16-6596. 17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. 19. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Contractor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Public Records Law to: Page 6 of 14 RFP#18-8596 Safety Security and Access Infrastructure Programs and Equipment Secondary Contractor,Commercial Electrical Systems,Co. 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful proposer. 21. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 22. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Page 7of14 RFP#16-6596 Safety Security and Access Infrastructure Programs and Equipment Secondary Contractor,Commercial Electrical Systems,Co. Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 24. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 25. AGREEMENT STAFFING. The Contractor's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Contractor's shall assign as many people as necessary to complete the required services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the project manager's schedule. 26. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the RFP, the Contractor's Proposal, and/or the County's Board approved Executive Summary, the Contract Documents shall take precedence. 27. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County. 28. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which Page 8 of 14 RFP#1e-6596 Safety Security and Access Infrastructure Programs and Equipment Secondary Contractor,Commercial Electrical Systems,Co. their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPSacollieroov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of$500 per incident. CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the Agreement. If there are additional fees for this process, the Contractor is responsible for all costs. Page 9 of 14 RFP#16-6596 Safety Security and Access Infrastructure Programs and Equipment Secondary Contractor,Commercial Electrical Systems,Co. L IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Agreement on the date and year first written above. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER , FLORIDA Dwight E. Brock, lerk of Co s B - c By: 2 Penny Tayl , hairman Dated: 3t Attest as to Chairman's signature only. Commercial Ele _. al S stems Co. Contractor By: • -Witne,! nature ) ?r- TType/pnn witness nameT TType/print signature and title S i131 Witness 30 'a.on TTyp&print witness nameT Atrove. :s o,F m and Legality: 4111V • *sststent C n 'tto ey rint Name Page 10 of 14 RFP#18-8599 Safety Security and Access Infrastructure Programs and Equipment Secondary Contractor,Commercial Electrical Systems,Co. Exhibit A-Scope of Work It is the intent of the County that the safety, security and access infrastructure systems experience minimal down time. While the County intends to use the Contractors awarded, the County reserves the right at any time to use the awarded Contractors for the services described, or to request additional quotes or bids from other Contractors [per the Board's Procurement Ordinance]. It is the intent of the County to solicit quotes from all awarded Contractors under this Agreement for all work I projects. All awardees will be required to respond to the request for quote and a reason if their response is `no quote'. A`no quote' shall be considered a quote for purposes of obtaining all quotes. The County reserves the right to select one, or more than one Contractor, for a single service, or for multiple services. If one of the Contractors consistently does not perform their assigned responsibilities, the County Representative or designee retains the right and authority to reassign work to one of the other Contractors awarded so as not to leave the equipment vulnerable or in disrepair. The Contractor shall use qualified technicians/installers and the County expects that the awarded Contractors will provide a minimum of three (3) technicians / installers assigned to this account, to provide labor, supervision, equipment, and materials necessary to perform the safety, security, and access services all in accordance with the requirements specified in the RFP #16-6596, Hourly time will be paid only for actual time at the worksite. Travel time will not be an allowable item. Should the equipment purchased and installed by the awarded Contractors of this Agreement require integration services with the County's proprietary P2000 or Metasys systems, the County reserves the right to engage those integration services through a separate contract with Johnson Controls, Inc. The Contractor may also be required to conform to the County's Work Management procedures, such as utilizing work order forms, or future online work order system, at no additional cost to the County. The Contractor will be responsible for utilizing any systems used by the County for work orders for Divisions utilizing this Agreement. The Contractor must provide requested certifications and licenses necessary to perform the services outlined in the RFP#16-6596 specifications. The Contractor(s)shall: 1. All proposals and work must meet or exceed the standards set forth in the Collier County Vertical Construction Standards and Collier County IT Construction Standards unless specifically exempted in writing by Facilities Management Division Representative or designee. The latest Standards are located at the following website: http://www.colliergov.net/your- government/divisions-f-r/facilities-managementivertical-construction-standards. The Standards are considered to be "living documents" and the awarded contractor(s) shall review and reference the latest version when proposing work. Failure to comply with these Standards will result in the out-of-compliance work being remediated by the responsible contractor(s) at no additional cost to the County and a daily fine of one hundred and fifty ($150) at the determination of the County Representative or designee. The awarded Contractors equipment, labor, materials, and services include, but are not limited to: Page 11 of 14 RFP#16-6596 Safety Security and Access Infrastructure Programs and Equipment Secondary Contractor.Commercial Electrical Systems,Co. a. Provide equipment (all types) including but not limited to: surveillance, camera (CCTV, IP, etc), computer and television monitors, digital video recorders, network video recorders, access monitoring systems, access control systems, facial recognition and other analytic equipment, intrusion systems, x-ray hardware, software programs, UPS monitoring systems, emergency call boxes, intercom systems, touch screen systems, wireless systems, access card printer and supplies, ID badge systems, perimeter security systems (including but not limited to electronics, fences, gates, barricades, stanchions, bollards, and other equipment associated with perimeter access control systems), package inspection monitoring systems, air quality monitoring equipment, magnetometers and like systems, door and door hardware (including keys, gates, fencing, fencing hardware), people and package detection equipment, communication equipment, radio equipment, patrol systems, key control systems, biometric systems, panic alarm systems, indoor air quality systems, artificial intelligence systems, burglar / intrusion systems, weather systems, UPS systems, and any other similar devices that prevent safety, security and access breeches, and assist with the maintenance of safety for people and facilities. b. Provide installation and construction services for all of the equipment identified above as directed by the County Representative or designee, and for areas such as security stations, lobbies, kiosks, etc. Construction services include, but are not limited to project management, design, construction, permitting, furniture, special ballistics-rated and non- rated materials, preventive maintenance, repairs, and refurbishment. c. Provide security consultation services for all of the equipment identified above, and new/emerging technology, as directed by County Representative or designee. d. Provide security monitoring services for all of the equipment identified above, and new/ emerging technology, as directed by County Representative or designee. 2. Provide a single point of contact for the County for all work performed under this Agreement. 3. Respond to emergencies, as declared by County Representative or designee, in three (3) hours or less. "Respond to emergencies" is defined as "onsite and physically/actively working" on the issue provided by the County Representative or designee. 4. Respond to non-emergencies, as declared by the County Representative or designee, within one (1) business day, unless otherwise agreed to by the County Representative or designee. 5. Comply with the following Proposal/Quote Requirements: The three types of services required are: • Regular Work: The County Representative or designee will provide a scope of work to be performed to the all Contractors and request that a "time and materials" quote be provided. The County expects that for regular work, the Contractor provides a price quote within a reasonable amount of time (one to two business days) from the point of initial contact. Once a purchase order is issued, the County expects that the work would commence within two (2) business days, unless otherwise directed by the County Representative or designee. In the event that the Contractor does not fulfill these requirements, the County reserves the right to contact other Contractor(s) to perform the scope of work. • Project Work: The County Representative or designee will provide a scope of work to be performed to all Contractors and request that a "time and materials" quote be provided. The County expects that for project work, the Contractor provides a price quote within a reasonable amount of time (seven (7) business days) from the point of initial contact. Once a purchase order is issued, the County Representative or designee would expect that the work would Page 12 of 14 RFP#16-6596 Safety Security and Access Infrastructure Programs and Equipment Secondary Contractor,Commercial Electrical Systems,Co. commence within five (5) business days, unless otherwise directed by the County Representative or designee. In the event that the Contractor does not fulfill these requirements, the County reserves the right to contact other Contractor(s) to perform the scope of work. • Emergency Repair Work: The County Representative or designee will identify that the needed maintenance, repair, and/or replacement for the life, health, safety, or equipment/facility emergency and request that a quote be provided as soon as reasonably practicable. The County Representative or designee may direct the Contractor to commence work through a verbal direction; and a purchase order will be issued to the Contractor as soon as possible. The County Representative or designee, will be responsible to ensure equal distribution of Work is assigned between the awarded Contractors. ;tib.• Page 13 of 14 RFP#16.6596 Safety Security and Access Infrastructure Programs and Equipment Secondary Contractor,Commercial Electrical Systems,co. Exhibit B- Fee Schedule Item Miscellaneous Vendor Positions Unit of Measure Unit Price 1. Lead System Specialist Per hour $ 112.00 2. Project Manager Per hour $ 133.00 3. Site Supervisor Per hour $ 90.00 4. _System Designer _ Per hour $ 90.00 5. System Engineer/ Security Service Tech _ Per hour $ 90.00 6. System Technician Per hour $ 90.00 7. _Fire Inspector Per hour $ 70.00 Mark-up/Profit for use of 10% Subcontractors Mark-up/Profit percentage for parts, 25% suppliers, or related items I The hourly rates listed herein are only applicable to Time and Material quotes. Page 14 of 14 RFP#16-6596 Safety Security and Access Infrastructure Programs ant,Equipment Secondary Contractor,Commercial Electrical Systems,Co. L__ I ACORD CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 3/8/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Kim Schwartzkopf NAME: p Ben Brown Insurance Agency (A CONN Ext): (941)487-3517 (A/C,FNo):(941)365-3143 3731 S Tuttle Ave E-MAIL ADDRESS:Certificates@benbrownins.com INSURER(S)AFFORDING COVERAGE NAIC# Sarasota FL 34239-6410 INSURERA:FirSt Mercury Ins Co 10657 INSURED INSURER B National Trust Ins Co 20141 Commercial Electrical Systems Company INSURERCFCCI Insurance Co 10178 4415 Independence Ct INsuRERDMonroe Guaranty Ins Co 14893 INSURER E: Sarasota FL 34234-4742 INSURERF: COVERAGES CERTIFICATE NUMBER:15/1 ALL REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP W /YLIMITS LTRINSD VD POLICY NUMBER (MM/DD/YYYYI (MM/DDYYY) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED 50,000 A CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $ X XCU X SE-CGL-0000053986-02 5/1/2016 5/1/2017 MED EXP(Any one person) $ 5,000 X Contractual Liability PERSONAL&ADVINJURY $ 1,000,000 GE 'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY X vi: LOC PRODUCTS-COMP/OPAGG $ 2,000,000 X OTHER:Project 2,000,000 Policy aggregate 5,000,000 Employee Benefits $ 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) B X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED CA0024163-4 5/1/2016 5/1/2017 BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS (Per accident) PIP-Basic $ UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 A x EXCESS LIAB CLAIMS-MADE AGGREGATE $ 5,000,000 DED X RETENTION$ 0 SE-EX 0000064008-01 5/1/2016 5/1/2017 $ WORKERS COMPENSATION X PER O STATUTE ETH AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N N/A E.L.EACH ACCIDENT $ 1,000,000 OFFICC (Mandatoryan ER H)EXCLUDED? N 001WC16A64302 5/1/2016 5/1/2017 in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 D Installation Fltr/ $500 ded CM0005450-7 5/1/2016 5/1/2017 Jobsite Storage Blanket Limit 50,000 A Professional Liability SE-CGL-0000053986-02 5/1/2016 5/1/2017 Limit 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Fire Alarm, Voice & Data Systems Contractor. License Holder: James L. Ditaranto, Lic #EF0000870. Collier County Board of Commissioners is included as additional insured with respect to the general liability policy, on a primary and non-contributory basis, as required by written contract with insured. 30 day notice of cancellation applies except for 10 day notice for non-payment of premiums. For any and all work performed on behalf of Collier County. CERTIFICATE HOLDER CANCELLATION (239)252-8380 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Collier County Board of Commissioners THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 3327 Tamiami Tr East ACCORDANCE WITH THE POLICY PROVISIONS. Naples, FL 34112-4901 AUTHORIZED REPRESENTATIVE Ryan Brown/KIM / ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD 1 N S025(701401 i LanceBarbara From: Cindy Chanako [cindyc@ces-co.com] Sent: Monday, March 13, 2017 3:27 PM To: LanceBarbara Subject: Re: FW: Contract 16-6596 Safety Security &Access Infrastructure Attachments: Collier GovCertificate 2.pdf Hello Barbara, I was looking to see if the Commercial Electrical Systems Insurance Agent sent you a copy of what she sent me. Please see attached. Professional Liability is the Technology Errors& Omissions Liability according to the insurance company. If you did not receive this certificate direct from the agents email, I will have a copy of the insurance sent direct to you from Ben Brown Insurance. If you have further questions, I can have the agent contact you direct. Thank you, Cindy Chanako On 3/13/2017 12:00 PM, Lance Barbara wrote: Hi Cindy, I wanted to follow up with you regarding the Insurance Certificate and see if you had any questions. Thank you, Barbara Lance Procurement Technician Collier County Procurement Services 3327 Tamiami Trail E Naples, FL 34112 Phone: 239.252.8998 Fax: 239.732.0844 BarbaraLance(a colliergov.net From: LanceBarbara Sent: Thursday, March 09, 2017 12:43 PM To: 'cindyc@ces-co.com' Subject: FW: Contract 16-6596 Safety Security &Access Infrastructure Good afternoon Cindy, I received your documents this morning and it appears the Certificate of Insurance is incomplete. I am including a section out of the Agreement that specifies the additional insurance required. You can email an updated COI directly to me. d) Technology Errors & Omissions Liability with not less than $1,000,000 each occurrence; 1 Thank you, Barbara Lance Procurement Technician Collier County Procurement Services 3327 Tamiami Trail E Naples, FL 34112 Phone: 239.252.8998 Fax: 239.732.0844 BarbaraLance(a�colliergov.net From: LanceBarbara Sent: Tuesday, March 07, 2017 12:48 PM To: 'cindyc@ces-co.com' Cc: HerreraSandra; EdrevaRady; BrilhartBrenda Subject: Contract 16-6596 Safety Security &Access Infrastructure Dear Mr. Ditaranto: The attached Agreement will be presented to the Board of County Commissioners at an upcoming meeting. In order to move forward with recommending for approval it will be necessary for our division to receive two original signature pages (in blue ink) and an electronic signature page. Enclosed is one (1) complete Agreement. The Agreement must be executed by an authorized officer of the corporation signed where indicated and have it properly witnessed. If the person executing the Agreement is not listed on the Florida Department of State, Division of Corporations' website, please provide a Corporate Resolution or a notarized letter from one of the listed principals giving that person signature authority. It will also be necessary that you furnish: 1. Proof of insurance coverage by providing Certificate(s) of Insurance which state the following: a) Commercial General Liability with a single limit of$1,000,000 per occurrence; $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. b) Business Auto Liability with a $1,000,000 minimum limit; c) Workers' Compensation meeting Statutory Limits; including Employers' Liability with a minimum limit of$1,000,000 each accident; d) Technology Errors & Omissions Liability with not less than $1,000,000 each occurrence; e) Collier County Board of County Government named as Additional Insured and Certificate Holder; f) Cancellation Clause stating Thirty (30) Days. Please return the two original signature pages and insurance certificate to the Procurement Services Division, Attn.: Barbara Lance, Procurement Technician: 3327 Tamiami Trail East, Naples FL 34112 by Fridays March 10, 2017. A copy of the fully executed Agreement will be returned to you immediately after it has been approved and signed by the Chairman of the Collier County Board of County Commissioners. Thank you, Barbara Lance 2 Procurement Technician Collier County Procurement Services 3327 Tamiami Trail E Naples, FL 34112 Phone: 239.252.8998 Fax: 239.732.0844 BarbaraLance(a�colliergov.net Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. Cindy Chanako Commercial Electrical Systems Co. 4415 Independence Ct Sarasota, FL 34234-4742 P: 941-358-3303 3