Agenda 03/28/2017 Item #16E 903/28/2017
EXECUTIVE SUMMARY
Recommendation to award RFP 16-6596 Safety, Security, and Access Infrastructure Programs and
Equipment for Countywide use to Johnson Controls, Inc. and Commercial Electrical Systems
Company and authorize the Chair to sign the necessary agreements.
OBJECTIVE: To obtain parts and services to maintain and support the County’s safety, security and
access infrastructure programs for the protection of the County’s visitors, employees and assets.
CONSIDERATIONS: Collier County operates a number of facilities including jail facilities, the
Sheriff’s special operations facility, the Emergency Services Center, and related County facilities and
equipment requiring continuous operation of safety, security, and access infrastructure. This infrastructure
and equipment prevents unauthorized access to County facilities and promotes the safety of visitors and
employees. This includes, but is not limited to, burglar/intrusion systems, air quality monitoring services
and equipment, x-ray machines and magnetometers, mass notification systems, and power monitoring
devices.
The Facilities Management Division, along with other County Divisions, sought the services of a
qualified company to furnish everything necessary (labor, materials, equipment, etc.) for new projects,
routine repairs, and emergency repairs for the County’s infrastructure and equipment.
On September 8, 2016, the Procurement Services Division released notices of Request for Proposal (RFP)
No. 16-6596 Safety, Security, and Access Infrastructure Programs and Equipment to nine hundred (900)
companies, eighty-one (81) companies downloaded bid packages, and two (2) companies submitted
proposals by the October 10, 2016 deadline.
Staff recommends award to both firms. For all services under the Agreement, the County will quote the
work to both awarded contractors and select the lowest cost quote. The County will utilize time and
material cost payments for all services under this Agreement. While the County intends to use the
contractors awarded, the County reserves the right at any time to use other vendors for the services
described, by requesting additional quotes or bids in accordance with the Board’s Procurement
Ordinance.
FISCAL IMPACT: The historical annual cost of these services is approximately $78,000 based on a
three year average, with the highest annual expenditure being $100,000. This amount will increase should
other facilities or equipment be added to the County during the course of this Agreement. Other County
Divisions may use this contract based on their available budget.
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with
this action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval.-SRT
RECOMMENDATION: To award RFP #16-6596 Safety, Security and Access Infrastructure Programs
and Equipment for Countywide use to Johnson Controls, Inc. and Commercial Electrical Systems
Company and authorize the Chair to sign the necessary Agreements.
Prepared by: Rady Edreva, Operations Analyst, Facilities Management Division
03/28/2017
ATTACHMENT(S)
1. 16-6596 Final Rank Template (PDF)
2. [Linked} 16-6596 SafetySecurityAccess_Solicitation (PDF)
3. NORA1 (PDF)
4. 16-6596 JCI_Contract_VendorSign (PDF)
5. 16-6596_CES_Contract_CAO_VendSign (PDF)
03/28/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.9
Doc ID: 2849
Item Summary: Recommendation to award RFP 16-6596 Safety, Security and Access
Infrastructure Programs and Equipment for Countywide use to Johnson Controls, Inc. and Commercial
Electrical Systems Company and authorize the Chair to sign the necessary agreements.
Meeting Date: 03/28/2017
Prepared by:
Title: Accounting Technician – Facilities Management
Name: Rady Edreva
03/07/2017 1:21 PM
Submitted by:
Title: Division Director - Facilities Mgmt – Facilities Management
Name: Dennis Linguidi
03/07/2017 1:21 PM
Approved By:
Review:
Procurement Services Barbara Lance Level 1 Purchasing Gatekeeper Completed 03/07/2017 3:54 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 03/08/2017 7:18 AM
Facilities Management Dennis Linguidi Additional Reviewer Completed 03/08/2017 3:54 PM
Procurement Services Ted Coyman Additional Reviewer Completed 03/08/2017 5:38 PM
Administrative Services Department Michael Cox Level 1 Division Reviewer Completed 03/09/2017 3:26 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 03/13/2017 4:38 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 03/14/2017 11:17 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/15/2017 9:16 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 03/15/2017 10:09 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 03/16/2017 5:20 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 03/20/2017 10:08 PM
Board of County Commissioners MaryJo Brock Meeting Pending 03/28/2017 9:00 AM
Working Paper - Step 1: Committee member assigns criterion points. Step 2: Committee member ranks vendor's proposal using points and public meeting(s) information; # 1 is highest ranking, # 2 is second highest ranking, etc.
Collier County Purchasing Department
Selection Committee Individual Score and Rank Form
RFP #: 16-6596
Title: Safety, Security and Access Infrastructure Programs and Equipment
Name
Tab II,
Business Plan
(Points 10)
Tab III,
Project
Approach
(Points 20)
Tab IV, Cost of
Services to
the County
(Points 25)
Tab V,
Experience,
Capacity and
Expertise
(Points 15)
Tab VI,
Team
Members
Specialized
Expertise
(Points 15)
Tab VII, References –
(Points 5)
Tab VIII, Local
Vendor Preference
(Points 10)
Step 1:Total
Individual Scoring
(Criteria points
should be added
together)
Step 2: Individual
Rank Order
(Do not complete
until directed by the
Procurement
professional)
Commercial Electrical Systems (CES)16.4 6.4 3.2 3.2 5 10 34.2
Johnson Controls 19.4 10 15 15 1.8 10 61.2
Signature Rhonda Burns 11/3/2016
I have identified my individual scoring and rank for the firms who have submitted proposals for this solicitation on the Selection Committee
Individual Score and Rank Form. Sign and date the form below.
Step 1: Selection committee members will independently review and assign points/score each proposal based on the evaluation criteria stated below using the Individual Selection Committee Score and Rank
Form - Step 1; and prepare comments for discussion at the next meeting.
Step 2: Upon direction by the Procurement professional, the individual selection committee member should review the individual vendor total scores and take into account all other information including: the
proposals, recommendations, County evaluations and any other information discussed in the public meeting(s). Rank order each of the vendor's proposals from 1 (being the highest ranked proposal), 2 being the
next highest ranked vendor's proposal and so forth based on information obtained.
REQUEST FOR PROPOSAL
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Solicitation 16-6596 – Safety, Security and Access Infrastructure
Programs and Equipment
Rhonda Burns, CPPB, Procurement Strategist
239-252-8941 (Telephone)
239-252-6700 (Fax)
RhondaBurns@colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document
made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any
other legal remedies available to the Collier County Government.
Table of Contents
LEGAL NOTICE .................................................................................................................................................................. 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT ........................................................................... 4
EXHIBIT II: GENERAL RFP INSTRUCTIONS .........................................................................................................................22
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS ....................................................................26
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP...........................................................................................30
ATTACHMENT 1: VENDOR’S NON-RESPONSE STATEMENT ...............................................................................................40
ATTACHMENT 2: VENDOR CHECK LIST .............................................................................................................................41
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT ........................................................................................................42
ATTACHMENT 4: VENDOR DECLARATION STATEMENT ....................................................................................................43
ATTACHMENT 5: AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS ....................................................................45
ATTACHMENT 6: IMMIGRATION AFFIDAVIT CERTIFICATION ...........................................................................................46
ATTACHMENT 7: VENDOR SUBSTITUTE W – 9 .................................................................................................................47
ATTACHMENT 8: INSURANCE AND BONDING REQUIREMENTS ........................................................................................48
ATTACHMENT 9: REFERENCE QUESTIONNAIRE ................................................................................................................50
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Legal Notice
Sealed bid responses for Solicitation 16-6596 – Safety, Security and Access Infrastructure
Programs and Equipment will be received until 2:30PM Naples local time, on October 10, 2016 at
the Collier County Government, Procurement Services Division, 3327 Tamiami Trail E, Naples, FL
34112.
Solicitation
16-6596 Safety, Security and Access Infrastructure Programs and Equipment
Services to be provided may include, but not be limited to the following: safety, security and access
infrastructure programs in various County owned and leased buildings throughout Collier County.
A non-mandatory pre-proposal conference will be held on September 20, 2016, commencing promptly
at 10AM, and will be held in the Procurement Services Division Conference Room, Collier County
Government, Procurement Services Division, 3327 Tamiami Trail E, Naples, FL 34112.
All statements shall be made upon the official proposal form which may be obtained on the Collier
County Procurement Services Division Online Bidding System website: www.colliergov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability
or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Allison Kearns
Interim Director, Procurement Services
This Public Notice was posted on the Collier County Procurement Services Division website:
www.colliergov.net/purchasing and in the Lobby of Procurement Services Division Building "G",
Collier County Government Center on September 8, 2016.
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Facilities Management Division (hereinafter, the “Division or
Department”), the Collier County Board of County Commissioners Procurement Services Division
(hereinafter, “County”) has issued this Request for Proposal (hereinafter, “RFP”) with the intent of
obtaining proposals from interested and qualified firms in accordance with the terms, conditions and
specifications stated or attached. The Vendor/Contractor, at a minimum, must achieve the
requirements of the Scope of Work and specifications stated.
The results of this solicitation may be used by other County Divisions and Departments once awarded
according to the Board of County Commissioners Procurement Ordinance, as amended.
Brief Description of Purchase
The County Divisions are responsible for providing safety, security, and access infrastructure
programs in various County owned and leased buildings throughout Collier County. In order to
maintain the integrity, continuous operation, and protection of the buildings and systems, the County
intends on awarding a contract to provide:
1. Safety equipment, labor, and materials,
2. Security equipment, labor, and materials,
3. Access infrastructure equipment, labor, and materials, and
4. Turnkey safety, security, and access infrastructure projects and project management.
During the course of the past three fiscal years, the County, as a whole, averaged $78,000 per fiscal
year with the highest expenditure of $100,000 in Fiscal Year 2015. It is anticipated that the
approximate annual spend will substantially increase each Fiscal Year, based on increased demand
for security upgrades and additions. The total amount will be based on the available/approved
budgets by Division and/or Department.
Background
In the County’s continuing effort to utilize technology to protect its employees, visitors, and physical
assets, the County relies on different technologies and equipment. Such technologies and equipment
include, but are not limited to: life safety, security, burglar / intrusion systems, fire systems, UPS
systems, air quality monitoring services and equipment, weather systems, x-ray machines,
magnotometers, object and personnel scanning systems, mass notification systems, “cloud” services,
network systems, power monitoring devices, etc. The purpose of this RFP is to provide a wide variety
of equipment, technology, and services associated with the safety, security and access infrastructure
systems in County Facilities.
The County maintains Johnson Controls P2000 software and other proprietary monitoring software for
its security systems. Johnson Controls Metasys is the primary building automation system with
various HVAC, lighting, and fire system integrations. The current software should not preclude a
company from submitting a proposal to this RFP as the County frequently needs to procure
equipment that does not need to integrate with these software platforms.
Detailed Scope of Work
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It is the intent of the County that the safety, security and access infrastructure systems experience
minimal down time, therefore proposer’s response time shall be a factor in the award of this RFP.
While the County intends to use the Contractor(s) awarded as a part of this solicitation, the County
reserves the right at any time to use the awarded Contractor(s) for the services described, or to
request additional quotes or bids from other Contractors [per the Board’s Procurement Ordinance].
In an effort to address the comprehensive approach to community and building safety, security, and
access programs, it is the County’s intent to select three (3) or more of the most qualified Contractors
who provide various types of equipment, installation and warranty of that equipment, and various
services to support the equipment.
It would be the intent of the County to solicit quotes from all awarded Contractors under the resultant
contract for all work / projects. All awardees will be required to respond to the request for quote and a
reason if their response is ‘no quote’. A ‘no quote’ shall be considered a quote for purposes of
obtaining three quotes.
The County reserves the right to select one, or more than one Contractor, for a single service, or for
multiple services. Should the County award the services to two (2) or more Contractors, and one of
the Contractor(s) consistently does not perform their assigned responsibilities, the County
Representative or designee retains the right and authority to reassign work to one of the other
Contractors awarded so as not to leave the equipment vulnerable or in disrepair.
The Contractor shall use qualified technicians/installers and the County expects that the awarded
contractor(s) will provide a minimum of three (3) technicians / installers assigned to this account, to
provide labor, supervision, equipment, and materials necessary to perform the safety, security, and
access services all in accordance with the requirements specified in the RFP. Hourly time will be paid
only for actual time at the worksite. Travel time will not be an allowable item.
Should the equipment purchased and installed by the awarded Contractor(s) of the resultant
contract require integration services with the County’s proprietary P2000 or Metasys systems,
the County reserves the right to engage those integration services through a separate contract
with Johnson Controls, Inc.
Proposer(s) may also be required to conform to the County’s Work Management procedures, such as
utilizing work order forms, or future online work order system, at no additional cost to the County. The
Contractor will be responsible for utilizing any systems used by the County for work orders for
Divisions using the resultant contract.
All proposers must provide requested certifications and licenses necessary to perform the services
outlined in the RFP specifications.
The awarded Contractor(s) shall:
1. Provide prices for the equipment, labor, materials and services to support a comprehensive and
state-of-the-art Safety, Security and Access Infrastructure Programs and Equipment as requested
and directed by County Representative or designee. All proposals and work must meet or exceed
the standards set forth in the Collier County Vertical Construction Standards and Collier County IT
Construction Standards unless specifically exempted in writing by Facilities Management Division
Representative or designee. The latest Standards are located at the following website:
http://www.colliergov.net/your-government/divisions-f-r/facilities-management/vertical-
construction-standards . The Standards are considered to be “living documents” and the awarded
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contractor(s) shall review and reference the latest version when proposing work. Failure to
comply with these Standards will result in the out-of-compliance work being remediated by
the responsible contractor(s) at no additional cost to the County and a daily fine of one
hundred and fifty ($150) at the determination of the County Representative or designee.
The awarded Contractor(s) equipment, labor, materials, and services include, but are not limited
to:
a. Provide equipment (all types) including but not limited to: surveillance, camera (CCTV,
IP, etc), computer and television monitors, digital video recorders, network video recorders,
access monitoring systems, access control systems, facial recognition and other analytic
equipment, intrusion systems, x-ray hardware, software programs, UPS monitoring
systems, emergency call boxes, intercom systems, touch screen systems, wireless
systems, access card printer and supplies, ID badge systems, perimeter security systems
(including but not limited to electronics, fences, gates, barricades, stanchions, bollards,
and other equipment associated with perimeter access control systems), package
inspection monitoring systems, air quality monitoring equipment, magnetometers and like
systems, door and door hardware (including keys, gates, fencing, fencing hardware),
people and package detection equipment, communication equipment, radio equipment,
patrol systems, key control systems, biometric systems, panic alarm systems, indoor air
quality systems, artificial intelligence systems, burglar / intrusion systems, weather
systems, UPS systems, and any other similar devices that prevent safety, security and
access breeches, and assist with the maintenance of safety for people and facilities.
b. Provide installation and construction services for all of the equipment identified above
as directed by the County Representative or designee, and for areas such as security
stations, lobbies, kiosks, etc. Construction services include, but are not limited to project
management, design, construction, permitting, furniture, special ballistics-rated and non-
rated materials, preventive maintenance, repairs, and refurbishment.
c. Provide security consultation services for all of the equipment identified above, and
new / emerging technology, as directed by County Representative or designee.
d. Provide security monitoring services for all of the equipment identified above, and new /
emerging technology, as directed by County Representative or designee.
2. Provide a single point of contact for the County for all work performed under the resultant contract.
3. Respond to emergencies, as declared by County Representative or designee, in three (3) hours or
less. “Respond to emergencies” is defined as “onsite and physically/actively working” on the issue
provided by the County Representative or designee.
4. Respond to non-emergencies, as declared by the County Representative or designee, within one
(1) business day, unless otherwise agreed to by the County Representative or designee.
5. Comply with the following Proposal/Quote Requirements:
The four types of services required are:
• Regular Work: The County Representative or designee will provide a scope of work to be
performed to the contractors and request that a “time and materials” or a “lump sum” quote be
provided. The County expects that for regular work, the contractor provides a price quote
within a reasonable amount of time (one to two business days) from the point of initial contact.
Once a purchase order is issued, the County expects that the work would commence within
two (2) business days, unless otherwise directed by the County Representative or designee.
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In the event that the contractor does not fulfill these requirements, the County reserves the
right to contact other contractor(s) to perform the scope of work.
• Lump Sum Work: The County Representative or designee will provide a scope of work to be
performed and request that the contractor confirms that the work meets the scope identified in
the Lump Sum Request.
o If the work falls within this section, the contractor will provide a proposal in accordance
with the lump sum request.
The County expects that for lump sum work, the Contractor provides a price quote within a
reasonable amount of time (one or two business days) from the point of initial contact. Once a
purchase order is issued, the County Representative or designee would expect that the work
would commence within five (5) business days, unless otherwise directed by the County. In
the event that the Contractor does not fulfill these requirements, the County reserves the right
to contact other contractor(s) to perform the scope of work.
For lump sum quotes all three awardees must provide a lump sum quote or explanation for a
no quote (see below for definitions and requirements of lump sum and time and material
quotes).
• Project Work: The County Representative or designee will provide a scope of work to be
performed to the Contractors and request that a “time and materials” or a “lump sum” quote be
provided. The County expects that for project work, the Contractor provides a price quote
within a reasonable amount of time (seven business days) from the point of initial contact.
Once a purchase order is issued, the County Representative or designee would expect that
the work would commence within five (5) business days, unless otherwise directed by the
County Representative or designee. In the event that the Contractor does not fulfill these
requirements, the County reserves the right to contact other Contractor(s) to perform the
scope of work.
• Emergency Repair Work: The County Representative or designee will identify that the
needed maintenance, repair, and/or replacement for the life, health, safety, or
equipment/facility emergency and request that a quote be provided as soon as reasonably
practicable. The County Representative or designee may direct the Contractor to commence
work through a verbal direction; and a purchase order will be issued to the Contractor as soon
as possible.
In each scope of work the County’s Representative or designee reserves the right to specify: the
period of completion; collection of deductions / fines or actual costs in the event of late completion
and/or non-compliant performance and/or Contractor caused damages; and a “lump sum” or “time
and materials” pricing:
• If a “lump sum” quote is requested, the Contractor shall provide:
A fixed not-to-exceed total cost for the entire scope of work including a brief
description of the work to be completed.
Lump Sum (fixed price) is a firm fixed total price offering for a project; the risks are
transferred from the County to the Contractor; and, as a business practice there are
no hourly or material invoices presented, rather, the Contractor must perform to the
satisfaction of the County Representative or designee before payment for the fixed
price contract is authorized.
Only a single lump sum quote is required, no itemized breakdown for the lump sum
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quote will be required for quoting or payment purposes. No time and material
quotes will be accepted or required for quoting or payment. Actual invoices for
materials, subcontractors, mark-ups, etc. will not be required for payment purposes,
as the lump sum quote does not require a breakdown of the quote or supporting
documentation. Timesheets and/or timecards will not be accepted or required for
quoting or payment purposes to support labor hours, as they are not required for a
lump sum quote.
• If a “time and material” quote is requested, the Contractor shall provide:
A not-to-exceed total estimated cost by line item for the entire scope of work;
The expected number of work hours by each position (and the hourly rate) and the
extended total.
The breakdown of the cost for supplies, parts, and equipment used for the scope of
work; the Contractor must provide itemized documentation and receipts / invoices
for any supply, part or piece of equipment billed in their invoice.
If applicable, a mark-up of subcontractor’s labor, supplies / materials and
equipment may be included; the Contractor must provide itemized documentation,
including the subcontractor’s invoice, of any subcontractor’s labor, supplies /
materials, and equipment.
The County agrees to pay the Contractor for the amount of labor time spent by the
Contractor's employees and subcontractors to perform the work (number of hours
times hourly rate), and for materials and equipment used in the project (cost of
materials plus the Contractor's mark-up).
As a general business practice, the time and material invoices would include back-
up documentation of costs for supplies/materials, equipment rental, subcontractors,
etc.; invoices would include number of hours worked and billing rate by position
(and not company (or subcontractor) timekeeping or payroll records), material or
equipment invoices, and other reimbursable documentation for the project.
Taxes and related fees may be transferred to the County in the actual amount;
however, mark-ups will not be allowed. Mark-ups will not be allowed on sales tax,
consumer fees or taxes, use and other similar taxes, or fees associated with any
work under the resultant contract.
Freight and shipping charges will be allowed if included in the quote and only
allowed to the amount support by an invoice. No mark-up will be allowed for freight
or shipping charges.
6. Provide at least a one year warranty (from date of acceptance (invoice approval) by the County
Representative or designee) on all equipment, materials and labor provided by the awarded
Contractor(s).
7. Provide invoices in a timely manner. If an invoice is received more than 6 months after the
completion of the work, the invoice will not be accepted and the Contractor will be required
to write-off the invoice. Invoices must include:
• Work Order Number (if applicable),
• Purchase Order Number,
• Description of the work,
• Date the work was performed and completed,
• Total number of hours and hourly cost (not required for lump sum work),
• Break down of subcontractors hours and materials (not required for lump sum work), and
• TOTAL cost of the service.
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8. Provide quarterly summary and specific reports to the County Representative or designee that
includes, but, is not limited to:
• Types and description of projects completed,
• Locations of projects,
• Consultant and subcontractor number of hours and dollars per location (not required for lump
sum work),
• Equipment and supplies per individual project and costs (not required for lump sum work), and
• A summary of new and innovative “best-in-class” recommendations for future considerations.
9. Schedule monthly, or more frequent, contract review meetings with the County Representative or
designee.
10. Submit pricing quotes that are all inclusive of the direction provided by the County Representative
or designee. Mark-ups will be allowed in accordance with the negotiated price schedule. No
additional mark-ups, profit, or charges will be accepted. The contractor will not be allowed to bill
for administrative hours for invoicing, providing back-up, and supporting documentation, etc.
11. Use the Collier County contracted Contractors whenever possible as subcontractors with the
established mark-up. If it is not possible, the awarded firm may use a non-County subcontractor
with the established mark-up.
The selected Contractor(s) shall utilize the County’s contracted Contractor (or Contractors) for
installation of any network infrastructure cabling that is to be connected to the County IT Division’s
network equipment unless provided with written exemption by the Facilities Manager (or designee)
and the County IT Network Operations Manager (or designee). Any existing exceptions will be re-
evaluated at the commencement of the resultant contract. The County reserves the right to grant
or revoke exceptions at any time during the course of the resultant contract. Network infrastructure
cabling including, but is not limited to:
• Ethernet Cabling (all categories)
• Fiber Optic Cabling (all types)
12. Provide all consumables, materials, and parts to the County at cost plus a fixed mark-up or profit
(not required for lump sum work).
13. The awarded Contractor(s) shall closely coordinate the equipment and installation services with
other Contractors should the County Representative or designee direct the integration with the
County’s proprietary software infrastructure.
Contractor’s Responsibilities and Additional Items:
The Contractor(s) awarded for the resultant contract will provide:
1. All necessary labor, materials, equipment, tools, consumables, transportation, skills, and
incidentals required for the preventative maintenance inspection services, repairs, and on-call
services for the County’s systems. Except as noted herein, travel, fees and surcharges will not be
accepted in conjunction with the resultant contract, and such charges should be incorporated into
the pricing structure. All clerical work associated with the bill are included in the prices and a
contractor will not be allowed to bill for invoicing, providing back-up, and supporting
documentation, etc
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2. All work shall be a “turn-key” operation to include all repairs, site clean-up and restoring the work
area to its original condition. The resultant contract provides for any services deemed necessary
to complete the job, through means of Contractor(s) in-house expertise or sub-contracted work as
needed. The Contractor shall ensure that all areas and equipment be kept clean and free from dirt,
dust and debris.
3. Where necessary, work shall include proper permitting as required by the Authority Having
Jurisdiction (AHJ) and the contractor(s) shall be responsible for permit submissions, unless
otherwise instructed by the County Representative or designee. Permit fees may be included as a
line item on invoices/quotes.
4. The awarded Contractor(s) will maintain sufficient personnel to accomplish the County’s work
schedule.
5. Technician(s) and installer(s), whether employees of the awarded Contractor(s) or
subcontracted staff, must be supplied with the equipment, tools, and transportation necessary to
efficiently complete their work. The following scenarios are intended to serve as examples and are
not prescriptive requirements:
a. A technician working on a camera should be supplied with a camera monitor/testing
tool to confirm the view and ensure correct focus.
b. Similarly, an installer should be provided with the necessary security bit(s) to
secure a new emergency phone to the enclosure.
6. The Contractor’s technicians will be available for response twenty-four (24) hours a day, seven (7)
days a week, 365 days per year for any emergency repairs. The Contractor(s) shall provide the
County with an on-call telephone number for emergency service. The Contractor(s) shall employ
an adequate staff of approved technicians to provide service taking into account vacation and
other leaves.
7. Scheduling: All normal inspections, maintenance, service, and repairs shall be conducted during
normal working hours, Monday through Friday, 8:00 am until 5:00 pm unless otherwise instructed
by the County. To arrange for an appointment to perform an installation or service at a particular
facility; contact the County Representative or designee a minimum of one (1) business day in
advance of the work. Afterhours work will be allowed at an 1.5 multiplier of the standard hourly
rate, if explicitly requested and approved, in writing, by the County Representative or designee.
8. Inspections: The County and the Contractor may conduct an inspection of the completed
services provided in response to any resulting purchase order.
a. Any deficiencies noted during an inspection shall be corrected before final acceptance. Such
deficiencies will be corrected within two (2) business days after receipt of notification, at the
Contractor's expense or the County may follow the provisions in Section 18c (below), at the
discretion of the County Representative or designee.
b. If the Contractor fails to correct the defects within this time frame, the County shall be entitled to
have such work remedied, charge a deduction / fine and the Contractor shall be fully liable for all
costs and expenses reasonably incurred by the County.
9. Equipment inventory: The Contractor shall, under no circumstances, remove any equipment
containing a County asset sticker. The Contractor shall request that, when replacing equipment,
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the asset sticker be removed by an appropriate County staff member authorized to adjust the
equipment inventory records.
10. Certifications: The Contractor(s) awarded shall ensure at all times that there is at least one
employee assigned to this account with a Pelco VideoXpert and/or Pelco Endura system
certification that can respond to an emergency during the established response timeframe (three
hours). If the awarded Contractor(s) intend to provide access control services to the County, they
shall also ensure that at all times there is at least one employee assigned to this account that has
successfully completed the Johnson Controls P2000 "Security Field Controllers Configuration and
Maintenance" course within the past two (2) years that can respond to an emergency during the
established response timeframe (three hours). The County reserves the right to change the
required certifications/courses, with advanced written notice of six (6) months to the awarded
contractor(s), to equivalent system certifications / courses should the County change platforms.
11. Specialized Knowledge: All technician(s) and installer(s) assigned to this account that will work
on IP-based equipment (e.g. cameras and card access controllers) must possess and maintain a
basic understanding of computer networking. While specific certifications for all installer(s) and
technician(s) are not required, it is expected that staff working on IP-based equipment will have
the networking knowledge and skills commensurate with at least one of the following certifications:
• AXIS Certified Professional
• Cisco CCENT
• CompTIA A+
• CompTIA Network+
• Microsoft MTA
• NICET VSST Level III
• Pelco Endura / VideoXpert.
12. On-Call Schedule: Contractor(s) awarded will provide an on-call schedule for twenty-four (24)
hours a day, seven (7) days per week, 365 days per year. Successful Contractor(s) shall provide
the County with an on-call telephone number(s) for both standard and emergency service. As
indicated above.
13. Response time: Emergency response time shall not exceed three (3) hours from time of call and
is defined as “onsite and physically/actively working” on the issue provided by the County
representative or designee. Non-emergency response within one (1) day is acceptable.
14. Replacement / Repair Parts: All replacement/ repair parts must be approved and be of genuine
and original manufacturer's parts. The Contractor(s) will be required to provide proof of the
Original Manufacturer’s parts through providing invoices or photographs at the time of invoice
submission.
The Contractor shall be required to expressly warrant that all replacement are new and free from
defects, warranted for their merchantability and meet the performance specifications of the original
equipment. In the event a portion, or all of an order, is found to be defective when delivered and/
or installed, the Contractor shall immediately replace the equipment at no cost to the County.
Refurbished / remanufactured equipment is only permissible for use at the written direction of the
County Representative or designee. All refurbished / remanufactured equipment is required to be
expressly warranted by the contractor to be free from defects and meet the performance
specifications of the original equipment.
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15. Warranties: All new equipment warranty work shall be provided by the original warranty supplier.
All warranty responsibility for previously purchased, but still under warranty, equipment will
continue to be provided by the original warranty supplier until expiration of the warranty period.
Upon expiration of the warranty period, responsibility for maintenance shall automatically transfer
to the contractor, unless otherwise directed by the County Representative or designee.
All trouble calls shall be initially reported to the Contractor. If the trouble call involves a warranty
item, the Contractor shall notify the County Representative or designee, who will then have the
responsibility of placing and tracking the warranty trouble call with the warranty supplier.
Maintenance of the warranty inventory list and the notification of a warranty trouble call to the
County Representative or designee shall be provided by the Contractor at no additional cost to the
County.
16. Installer / Technician Checklists: The County reserves the right to require checklist(s) to be
completed for any technician/installer services prior to work acceptance at no additional cost to
the County. These checklists may include, but are not limited to: installation, maintenance,
troubleshooting, and replacement. The County shall be responsible for providing the required
checklist(s) before work commences and notify the Contractor in writing that the checklist(s) will
be required for that project.
17. Records and documentation: The contractor is responsible to maintain and update records for
transactions and services / equipment provided. The documentation will include, and not be
limited to, records of all service calls, preventative maintenance performed, and any system
modifications, if applicable. The Contractor(s) will maintain a service log at the site of each piece
of equipment maintained. The Contractor(s) will not charge for any call back work. All recovery
reports shall be sent to the County contract manager, or their designee, noting date, type,
quantity, location, and disposal information.
18. Performance Measures: The Contractor shall maintain compliance with the following
performance measures:
a. The Contractor will provide 100% of all required reports and records within the time frame
specified to the County, or their designee.
b. The Contractor will advise the County, in writing, of any extenuating circumstances that will
prohibit the Contractor from meeting the above-outlined performance measures.
c. The Contractor(s) will furnish all necessary labor, tools, equipment and services to perform
contracted services specified in the contract. The term contract officer or project manager as used
herein, shall mean County Representative or his designee. The Division Management and/or
County Representative shall be the final authority on any issues that may arise as to the quality
and acceptability of any work performed under the resultant contract. If, in the opinion of the
County Representative or designee, any part if the Contractor’s performance becomes
unsatisfactory; the County will immediately levy a deduction on the Contractor’s invoice for lack of
service. This deduction will be one hundred and fifty dollars ($150) per occurrence. There will be
no cost to the County for re-works or for the Contractor to resolve performance issues.
The County shall have the immediate right to complete the work to its satisfaction, through the use
of County employees or outside contractors as deemed necessary. The total sum of the County
employee’s hours cost and materials cost and/or outside Contractor invoices shall be immediately
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deducted from the Contractor’s monthly invoice. An additional 10% of the gross total will be added
as a penalty for the unsatisfactory performance.
19. Contract Deductions: It is the County’s intent to have all tasks performed satisfactorily and
completed in accordance with the specifications and frequencies set forth under the contract. It is
important that the Contractor perform all tasks as prescribed. If any tasks are omitted or not
performed satisfactorily and completely and with the frequency designated by the contract, the
entire affected area as defined solely by the County Representative or designee shall be found to
be a non-performance area and a deduction shall be levied.
Any deduction may be assessed after a minimum of one written warning.
The deduction will be one hundred and fifty dollars ($150) per occurrence, per day, plus actual
cost to correct violation.
Deductions shall be administered through the County representative or designee. Should the
Contractor wish to appeal these charges, they may do so in writing to the Division Manager within
three (3) business days of receiving the fine/deduction notification. The appeal should state dates,
times and other associated facts, along with a clear description of their argument or disagreement
with the fine. The document should also reference this bid and/or other supporting documentation.
Should the appeal be rejected by the Division Manager within three (3) business days, the next
appeal may then be made to the Division Director within three (3) business days. Each of these
appeals should be made within three (3) business days of the incident or notification (for the
appeal to the Division). If resolution cannot be obtained through the Division Management Appeal
process, the Contractor will have the right to appeal within three (3) business days to the
Procurement Services Division
20. Clean-up: The Contractor(s) shall be responsible for removing all debris from the site and
cleaning affected areas. The Contractor(s) shall keep the premises free of debris and unusable
materials resulting from their work and as work progresses; or upon request by the County’s
representative, shall remove such debris and materials from the property. The Contractor(s) shall
leave all affected areas as they were prior to beginning work. There will be no cost to the County
for clean-up. If the Contractor(s) does not follow this provision, there will be a deduction of one
hundred and fifty dollars ($150) per occurrence, per day, plus actual cost to correct the violation.
Term of Award
The award term, if an award(s) is/are made is intended to be for one (1) year with three (3) one (1)
year renewals for a maximum total of four (4) years.
Prices shall remain firm for the initial term of this award. Price adjustments are dependent upon the
consumer price index (CPI) over the past twelve (12) months, budget availability and program
manager approval. Surcharges will not be accepted in conjunction with the resultant contract except
as described in the scope of work.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes only.
The County reserves the right to adjust this timetable as required during the course of the RFP
process.
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Event Date
Issue Solicitation Notice 9/8/2016
Last Date for Receipt of Written Questions 9/30/2016, 4:00 pm,
Naples Local Time
Non-mandatory pre-solicitation meeting 9/20/2016, 10:00 am,
Naples Local Time
and Locations
Addendum Issued Resulting from Written Questions or Pre-
Proposal Conference
TBD
Solicitation Deadline Date and Time 10/10/2016, 2:30 pm,
Naples Local Time
Anticipated Evaluation of Submittals October
Anticipated Completion of Contract Negotiations October 2016
Anticipated Board of County Commissioner’s Contract
Approval Date
November 2016
Response Format
The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms
and conditions of same, and all ordinances and policies of Collier County. The Vendor further
agrees that if it is awarded a contract, the work will be performed in accordance with the
provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the
guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal that
contains such variances may be considered non-responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Vendor’s approach and ability to meet the County’s needs, as stated in this
RFP. All proposals should be presented as described in this RFP in PDF or Microsoft Word
format with Tabs clearly marked. If outlined in this RFP, the utilization of recycled paper for
proposal submission is strongly encouraged.
The items listed below shall be submitted with each proposal and should be submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by tabs.
Failure by a Vendor to include all listed items may result in the rejection of its proposal.
1. Tab I, Cover Letter / Management Summary (0 points)
Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying
philosophy of the firm in providing the services stated herein and why this contract with the
County is important. Include the name(s), telephone number(s) and email(s) of the authorized
contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's
certification that the Vendor will accept any awards as a result of this RFP.
2. Tab II, Business Plan (10 points)
In this tab the business plan shall not exceed four (4) pages.
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• Include detailed plan of approach to how the vendor will provide a comprehensive and
state of the art Security System and Access Program to the County.
• Provide a recommended plan to help the County lower its security operational costs.
3. Tab III, Project Approach (20 points)
In this tab, include:
• Please describe how your company typically prioritizes projects when multiple requests
are coming in at the same time.
• Please describe how your company typically manages project workloads when
demand exceeds current staffing levels.
• Please describe how your company typically handles the fulfillment of requests that
exceed the technical expertise of existing staff.
• Please describe how your company stays current with the constantly evolving
technology landscape.
• Please describe how your company keeps customers informed of new products and
services that can meet their business needs.
• Please describe your distribution channel(s) for sourcing security equipment.
• Please indicate if you have established distribution channels with the following
manufacturers:
Code Blue Corporation – www.codeblue.com;
Pelco by Schneider Electric – www.pelco.com
HID Global – www.hidglobal.com
Ditek Corporation – www.ditekcorp.com
Tatung Company of America – www.tatungusa.com
• If you indicated that you have established distribution channels with any of the
manufacturers listed above, please describe how those channels can benefit the
County.
4. Tab IV, Cost of Services to the County (25 points maximum total)
In an effort to assess the cost of services presented to the County, please complete the charts
below.
1. Fill in the Unit Price and Price per unit sections for each of the following service area(s)
that the vendor is interested in submitting a proposal. The rates are for purposes of
evaluating only and will not be used as a final contract rate schedule.
2. Where applicable, the Price per unit will be automatically calculated with a weighted
multiple to derive a TOTAL cost.
3. The weighted multipliers are only an instrument for evaluating the proposals and should
not be interpreted as guarantees of future work.
4. The highest vendor’s price for the specific item plus $1.00 will be assigned as the value for
any missing data.
5. Contractors will be reviewed for responsiveness in all service areas and ranked from
lowest price to highest price.
I. Miscellaneous Vendor Position Prices (10 Points out of 25 Points)
If the list below does not contain all of the positions that your firm intends to use for servicing
the resultant contract, please add them to the Not Scored – Other Position rows.
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The Not Scored – Other Position rows will not be used for scoring purposes and the County
reserves the right to negotiate pricing and/or reject the addition of the other positions prior to
the contract being awarded.
Selection Committee Pre-Score Methodology:
1. The highest number of points ten (10) will be awarded to the vendor who has
the lowest TOTAL for the miscellaneous positions.
2. Each remaining vendor’s hourly rate will be divided by the lowest vendor’s
hourly rate then multiplied by ten (10) points to determine the vendor’s points
awarded. Each subsequent vendor’s score will be calculated in the same
manner.
3. Points awarded will be extended to the first decimal point (per Microsoft Excel).
Item Miscellaneous Vendor Positions Unit of Measure Unit Price
Provide the hourly rate and job description for the positions listed below. – These hourly
rates shall remain firm for the initial contract term.
1.` Lead System specialist Per hour $
2. Project Manager Per hour $
3. Site Supervisor Per hour $
4. System Designer Per hour $
5. System Engineer Per hour $
6. System Technician Per hour $
7. Fire Inspector Per hour $
Not Scored Other Position 1 - Per hour $
Not Scored Other Position 2 - Per hour $
Not Scored Other Position 3 - Per hour $
8. TOTAL (add #1 - #7 for a
TOTAL Cost of Services to the
County)
Per hour $
II. Mark-up/Profit on Parts and Subcontractors. (10 Points out of 25 Points)
1. Complete the table below by providing the mark-up/profit percentage.
2. Provide a list of subcontractors likely to be used under the resultant contract.
3. In addition to the information provided in the table below, please provide a sample
of your most current catalog for Pelco and Code Blue parts. (5 points out of 25
points)
Selection Committee Pre-Score Methodology.
1. The highest number of points (10) will be awarded to the vendor who has the
lowest TOTAL for the mark -up profit.
2. Each remaining vendor’s mark-up will be divided by the lowest vendor’s mark-
up then multiplied by 10 points to determine the vendor’s points awarded. Each
subsequent vendor’s score will be calculated in the same manner.
3. Points awarded will be extended to the first decimal point (per Microsoft Excel).
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Item II. Mark-up/Profit on Parts and Subcontractors Unit of Measure Unit
Price
9. Mark-up/profit for use of subcontractors
- These mark-ups/profits shall remain firm for the
initial contract term
Percentage
10. Mark-up/profit percentage for parts, suppliers, or
related items
- These mark-ups/profits shall remain firm for the
initial contract term
- Mark-up/profit shall not be added on tax, freight, or
rental equipment
Percentage
11 TOTAL (add #9 - #10 for a TOTAL Cost of Services to
the County
TOTAL 0%
For illustrative purposes only, see chart for an example of how these points would be
distributed among five proposers.
Vendor Name Vendor Total Score
(Example Only) Points Awarded
Vendor ABC 70 25
Vendor DEF 68 24.28
Vendor GHI 65 23.90
Vendor JKL 65 23.90
Vendor MNO 55 21.15
Vendor PQR 40 18.18
The points awarded by vendor will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the vendor’s proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
vendor. The Selection Committee may, at their sole discretion, contact references, and/or
modify the reference points assigned after a thorough review of the proposal and prior to final
ranking by the final Selection Committee.
5. Tab V, Experience, Capacity and Expertise (15 points)
In an effort to assess the experience, capacity, and expertise of your company, please
complete the chart below.
This tab will be pre-scored with the following methodology:
1. The highest number of points (15) will be awarded to the company that has the
greatest TOTAL (by adding #1 - #4) together
2. All remaining company’s TOTAL will be divided by the highest company’s
TOTAL which will then be multiplied by 25 Points to determine the firm’s points
awarded. Points awarded will be extended to first decimal point.
1 Number of years that company has provided equipment, materials and
labor for the installation of safety, security and access infrastructure in
Florida
2 Provide the number of governmental and similar sized Safety, security
and Access Infrastructure Programs and Equipment contracts that the
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vendor is managing or has managed in the past five years (1/1/11 –
12/31/16)
3 Number of safety, security, and access certifications accomplished by
the employees in the company in the past year (4/1/15 – 3/29/16)
4 Number of current professional organizations registrations in the
safety, security and access industry
TOTAL (add #1 - #4 for a Total of Experience, Capacity and
Specialized Expertise
For illustrative purposes only, see chart for an example of how these points would be
distributed among five proposers.
Vendor Name Vendor Total Score
(Example Only) Points Awarded
Vendor ABC 70 15
Vendor DEF 68 14.57
Vendor GHI 65 14.33
Vendor JKL 65 14.33
Vendor MNO 55 12.69
Vendor PQR 40 10.90
The points awarded by vendor will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the vendor’s proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
vendor. The Selection Committee may, at their sole discretion, contact references, and/or
modify the reference points assigned after a thorough review of the proposal and prior to final
ranking by the final Selection Committee.
6. Tab VI, Team Members Specialized Expertise (15 points)
In an effort to assess the specialized expertise of the team members, provide resumes of the
employees that will be assigned to this account and complete the chart below
Note: Subcontractors are not to be included in the totals below.
Selection Committee Pre-Score Methodology:
1. The highest number of points (15) will be awarded to the vendor who has the
greatest TOTAL (by adding the calculated TOTAL for #1 - #5 together)
2. All remaining vendor’s TOTAL will be divided by the highest vendor’s TOTAL
which will then be multiplied by 15 points to determine the vendor’s points
awarded. Each subsequent vendor’s score will be calculated in the same
manner.
3. Points awarded will be extended to the first decimal point.
ITEM Team Members Specialized Expertise A -
Amount
B –
Weighted
Multiplier
TOTAL
(Column A x
Column B)
1 Indicate the number of employees that may
be assigned to the Collier County account
1.0
2 Indicate the number of “emergency” 1.0
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technicians that are available within a three
hour response time of the Collier County
main government complex.
3
Indicate the number of employees who may
be assigned to this account that possess a
Pelco VideoXpert or Pelco Endura integrator
certification.
1.0
4 Indicate the number of employees who may
be assigned to this account that are Johnson
Controls “Factory Trained Technician” for the
P2000 system
1.5
5 Indicate the number of employees who may
be assigned to this account that possess one
or more of the following professional
certifications and indicate which certification
is applicable:
• ASIS Physical Security Professional (PSP)
• ASIS Certified Protection Professional (CPP)
• CI Institute Professional in Critical
Infrastructure Protection (PCIP)
• CompTIA Advanced Security Practitioner
(CASP)
• GIAC Global Industrial Cyber Security
Professional (GICSP)
• ISC2 Certified Information Systems Security
Professional (CISSP)
1.5
TOTAL (add #1 - #4 for a TOTAL of
Experience, Capacity and Specialized
Expertise
TOTAL
For illustrative purposes only, see chart for an example of how these points would be
distributed among five proposers.
Vendor Name Vendor Total Score
(Example Only) Points Awarded
Vendor ABC 70 15
Vendor DEF 68 14.57
Vendor GHI 65 14.33
Vendor JKL 65 14.33
Vendor MNO 55 12.69
Vendor PQR 40 10.90
The points awarded by vendor will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the vendor’s proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
vendor. The Selection Committee may, at their sole discretion, contact references, and/or
modify the reference points assigned after a thorough review of the proposal and prior to final
ranking by the final Selection Committee.
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7. Tab VII, References (5 points)
In order for the vendor to be awarded any points for this tab, the County requests that the
vendor submits five (5) completed reference forms from clients whose projects are of a similar
nature to this solicitation as a part of their proposal. The County will only use the methodology
calculations for the first five (5) references (only) submitted by the vendor in their proposal.
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor’s information provided in this area:
1. The County shall total each of the vendor’s five reference questionnaires and
create a ranking from highest number of points to lowest number of points.
References marked with an N/A (or similar notation will be given the score of
zero (0)). Vendors who do not turn in reference forms will be counted as zero
(0).
2. The greatest number of points allowed in this criterion will be awarded to the
vendor who has the highest score.
3. The next highest vendor’s number of points will be divided by the highest
vendor’s points which will then be multiplied by criteria points to determine the
vendor’s points awarded. Each subsequent vendor’s point score will be
calculated in the same manner.
4. Points awarded will be extended to the whole number per Microsoft Excel.
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
Vendor Name Vendor Total Reference
Score Points Awarded
Vendor ABC 445 5
Vendor DEF 435 4.89
Vendor GHI 425 4.88
Vendor JKL 385 4.52
Vendor MNO 385 4.52
Vendor PQR 250 3.25
Note: Sample chart reflects a 20 point reference criterion.
The points awarded by vendor will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the vendor’s proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
vendor. The Selection Committee may, at their sole discretion, contact references, and/or
modify the reference points assigned after a thorough review of the proposal and prior to final
ranking by the final Selection Committee.
8. Local Vendor Preference (10 points)
Collier County provides an incentive to local business to enhance the opportunities of local
businesses in the award of County contracts. In the evaluation of proposals, the County
rewards Vendors for being a local business by granting a ten (10) points incentive in the
evaluation criterion points. See Exhibit IV: Additional Terms and Conditions, Item #24 for
more information on Local Vendor Preference.
9. Tab IX, Acceptance of Conditions
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Indicate any exceptions to the general terms and conditions of the RFP, and to insurance
requirements or any other requirements listed in this RFP. If no exceptions are indicated in this
tabbed section, it will be understood that no exceptions to these documents will be considered
after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result
in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee
consideration, depending on the extent of the exception(s). Such determination shall be at the
sole discretion of the County and Selection Committee.
10. Tab X, Required Form Submittals
• Attachment 2: Vendor Check List
• Attachment 3: Conflict of Interest Affidavit
• Attachment 4: Vendor Declaration Statement
• Attachment 5: Affidavit for Claiming Status as a Local Business
• Attachment 6: Immigration Affidavit Certification
• Attachment 7: Vendor Substitute W-9
• Attachment 8: Insurance and Bonding Requirements
• Attachment 9: Reference Questionnaire
• Other: i.e. signed addenda, licenses or certifications, promotional materials, etc.
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Exhibit II: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Procurement Services Division Online
Bidding System website: www.colliergov.net/bid. Vendors must clearly understand that the only
official answer or position of the County will be the one stated on the Collier County Procurement
Services Division Online Bidding System website. For general questions, please call the
referenced Procurement Strategist noted on the cover page.
2. Pre-Proposal Conference
The purpose of the pre-proposal conference is to allow an open forum for discussion and
questioning with County staff regarding this RFP with all prospective Vendors having an equal
opportunity to hear and participate. Oral questions will receive oral responses, neither of which will
be official, nor become part of the RFP. Only written responses to written questions will be
considered official, and will be included as part of this RFP as an addendum.
All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre-
proposal conference for this solicitation. If this pre-proposal conference is denoted as “mandatory”,
prospective Vendors must be present in order to submit a proposal response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the
RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict,
discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist,
noted herein, of such error in writing and request modification or clarification of the document prior
to submitting the proposal. The Procurement Strategist will make modifications by issuing a written
revision and will give written notice to all parties who have received this RFP from the
Procurement Services Division.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Vendor in the preparation of
its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in
any discussions, negotiations, or, if applicable, any protest procedures.
6. Delivery of Proposals
All proposals are to be delivered before 2:30 PM, Naples local time, on or before September 16,
2016 to:
Collier County Government
Procurement Services Division
3327 Tamiami Trail E
Naples FL 34112
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Attn: Rhonda Burns, FCCN, CPPB, Procurement Strategist
The County does not bear the responsibility for proposals delivered to the Procurement
Services Division past the stated date and/or time indicated, or to an incorrect address by
Consultant’s personnel or by the Consultant’s outside carrier. However, the Procurement
Director, or designee, reserves the right to accept proposals received after the posted close
time under the following conditions:
• The tardy submission of the proposal is due to the following circumstances, which may
include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS
or courier where delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair
advantage in the selection process.
Vendors must submit one (1) paper copy clearly labeled “Master,” and six (6) flash drives with
one copy of the proposal on each disk in Word, Excel or PDF. List the Solicitation Number and
Title on the outside of the box or envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to
the County prior to the time set for the closing of Proposals. All proposals shall be valid for a
period of one hundred eighty (180) days from the submission date to accommodate evaluation
and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for this
procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier
County Procurement Ordinance.
The County may, as it deems necessary, conduct discussions with qualified Vendors determined
to be in contention for being selected for award for the purpose of clarification to assure full
understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
The County’s procedure for selecting is as follows:
1. The County Manager or designee shall appoint a selection committee to review all
proposals submitted.
2. The Request for Proposal is issued.
3. Subsequent to the receipt closing date for the proposals, the Procurement professional will
review the proposals received and verify each proposal to determine if it minimally
responds to the requirements of the published RFP.
4. Selection committee meetings will be open to the public and the Procurement professional
will publicly post prior notice of such meeting(s) in the lobby of the Procurement Services
Division Building and on the County’s Procurement Services Internet site.
5. Prior to the first meeting (Organization Meeting) of the selection committee, the
Procurement professional will post a notice announcing the date, time and place of the
meeting at least three (3) working days prior to the meeting. At the initial organization
meeting, the selection committee members will receive instructions, the submitted
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proposals, and establish the next selection committee meeting date and time. After the
first meeting, the Procurement professional will publically announce all subsequent
committee meeting dates and times. The subsequent meeting dates and times will be
posted with at least one (1) day advanced notice.
6. Selection committee members will independently review and score each proposal based
on the evaluation criteria stated in the request for proposal using the Individual Selection
Committee Score and Rank Form and prepare comments for discussion at the next
meeting. The Individual Selection Committee Score and Rank Form is merely a tool to
assist the selection committee member in their review of the proposals.
7. At the scheduled selection meeting, the members will present their independent findings /
conclusions / comments based on their reading and interpretation of the materials
presented to each other, and may ask questions of one another. At the conclusion of that
discussion, members of the public will be offered an opportunity (not to exceed three (3)
minutes) to provide comments.
8. At the conclusion of public comments (provided for in number 7), the selection committee
members will individually rank order each proposer. Collier County selection committee
members may consider all the material submitted by the Proposer and other information
Collier County may obtain to determine whether the Proposer is capable of and has a
history of successfully completing projects of this type, including, without limitation,
additional information Collier County may request, clarification of proposer information,
public comments, and/or additional credit information.
9. Once the individual ranking has been completed, the Procurement professional will direct
selection committee members to read their individual ranking publically. The Procurement
professional will record individual rankings on the Final Ranking Sheet which will
mathematically compile into an overall selection committee rank of proposers.
10. In any of the selection committee meeting deliberations, by consensus, members may
request to invite proposers in to clarify their proposals, ask for additional information,
present materials, interview, ask questions, etc. The members may consider any and all
information obtained through this method in formulating their individual ranking and
subsequent selection committee overall ranking and final ranking.
11. The selection committee’s overall rank of firms in order of preference (from highest
beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the
Procurement Strategist. By final consensus, and having used all information presented
(proposal, presentation, references, etc.), the selection committee members will create a
final ranking and staff will subsequently enter into negotiations. Award of the contract is
dependent upon the successful and full execution of a mutually agreed contract, pending
the final approval by the Board of County Commissioners.
The County reserves the right to withdraw this RFP at any time and for any reason, and to issue
such clarifications, modifications, and/or amendments as it may deem appropriate.
Receipt of a proposal by the County or a submission of a proposal to the County offers no rights
upon the Vendor nor obligates the County in any manner.
Acceptance of the proposal does not guarantee issuance of any other governmental approvals.
Proposals which include provisions requiring the granting of zoning variances shall not be
considered.
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10. References
The County reserves the right to contact any and all references pertaining to this solicitation and
related proposal.
11. Proposal Selection Committee and Evaluation Factors
The County Manager shall appoint a Selection Committee to review all proposals submitted. The
factors to be considered in the evaluation of proposal responses are listed below.
Tab II, Business Plan 10 Points
Tab III, Project Approach 20 Points
Tab IV, Cost of Services 25 Points
Tab V, Experience, Capacity and Expertise of Team Members
Tab VI, Team Members Specialized Expertise
15 Points
15 Points
Tab VI, References 5 Points
Tab VII Local Vendor Preference 10 Points
TOTAL 100 Points
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm with
the lowest paid dollars by Collier County to the vendor (as obtained from the County’s financial
system) within the last five (5) years will receive the higher individual ranking. If there is a multiple
firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall
receive the higher ranking, the firm with the next lowest volume of work shall receive the next
highest ranking and so on.
12. Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any or all
proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by
Collier County to accept the proposal which in the judgment of the County is deemed the most
advantageous for the public and the County of Collier.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind,
may be cause for rejection. In the event of default of the successful Vendor, or their refusal to
enter into the Collier County contract, the County reserves the right to accept the proposal of any
other Vendor or to re-advertise using the same or revised documentation, at its sole discretion.
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Exhibit III: Collier County Purchase Order Terms and Conditions
1. Offer
This offer is subject to cancellation by the
COUNTY without notice if not accepted by
VENDOR within fourteen (14) days of
issuance.
2. Acceptance and Confirmation
This Purchase Order (including all
documents attached to or referenced
therein) constitutes the entire agreement
between the parties, unless otherwise
specifically noted by the COUNTY on the
face of this Purchase Order. Each delivery
of goods and/or services received by the
COUNTY from VENDOR shall be deemed to
be upon the terms and conditions contained
in this Purchase Order.
No additional terms may be added and
Purchase Order may not be changed except
by written instrument executed by the
COUNTY. VENDOR is deemed to be on
notice that the COUNTY objects to any
additional or different terms and conditions
contained in any acknowledgment, invoice
or other communication from VENDOR,
notwithstanding the COUNTY’S acceptance
or payment for any delivery of goods and/or
services, or any similar act by VENDOR.
3. Inspection
All goods and/or services delivered
hereunder shall be received subject to the
COUNTY’S inspection and approval and
payment therefore shall not constitute
acceptance. All payments are subject to
adjustment for shortage or rejection. All
defective or nonconforming goods will be
returned pursuant to VENDOR'S instruction
at VENDOR’S expense.
To the extent that a purchase order requires
a series of performances by VENDOR, the
COUNTY prospectively reserves the right to
cancel the entire remainder of the Purchase
Order if goods and/or services provided
early in the term of the Purchase Order are
non-conforming or otherwise rejected by the
COUNTY.
4. Shipping and Invoices
a) All goods are FOB destination and must
be suitably packed and prepared to
secure the lowest transportation rates
and to comply with all carrier
regulations. Risk of loss of any goods
sold hereunder shall transfer to the
COUNTY at the time and place of
delivery; provided that risk of loss prior
to actual receipt of the goods by the
COUNTY nonetheless remain with
VENDOR.
b) No charges will be paid by the COUNTY
for packing, crating or cartage unless
otherwise specifically stated in this
Purchase Order. Unless otherwise
provided in Purchase Order, no invoices
shall be issued nor payments made
prior to delivery. Unless freight and
other charges are itemized, any
discount will be taken on the full amount
of invoice.
c) All shipments of goods scheduled on the
same day via the same route must be
consolidated. Each shipping container
must be consecutively numbered and
marked to show this Purchase Order
number. The container and Purchase
Order numbers must be indicated on bill
of lading. Packing slips must show
Purchase Order number and must be
included on each package of less than
container load (LCL) shipments and/or
with each car load of equipment. The
COUNTY reserves the right to refuse or
return any shipment or equipment at
VENDOR’S expense that is not marked
with Purchase Order numbers.
VENDOR agrees to declare to the
carrier the value of any shipment made
under this Purchase Order and the full
invoice value of such shipment.
d) All invoices must contain the Purchase
Order number and any other specific
information as identified on the
Purchase Order. Discounts of prompt
payment will be computed from the date
of receipt of goods or from date of
receipt of invoices, whichever is later.
Payment will be made upon receipt of a
proper invoice and in compliance with
Chapter 218, Fla. Stats., otherwise
known as the “Local Government
Prompt Payment Act,” and, pursuant to
the Board of County Commissioners
Purchasing Policy.
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5. Time Is Of the Essence
Time for delivery of goods or performance of
services under this Purchase Order is of the
essence. Failure of VENDOR to meet
delivery schedules or deliver within a
reasonable time, as interpreted by the
COUNTY in its sole judgment, shall entitle
the COUNTY to seek all remedies available
to it at law or in equity. VENDOR agrees to
reimburse the COUNTY for any expenses
incurred in enforcing its rights. VENDOR
further agrees that undiscovered delivery of
nonconforming goods and/or services is not
a waiver of the COUNTY’S right to insist
upon further compliance with all
specifications.
6. Changes
The COUNTY may at any time and by
written notice make changes to drawings
and specifications, shipping instructions,
quantities and delivery schedules within the
general scope of this Purchase Order.
Should any such change increase or
decrease the cost of, or the time required for
performance of the Purchase Order, an
equitable adjustment in the price and/or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding
the foregoing, VENDOR has an affirmative
obligation to give notice if the changes will
decrease costs. Any claims for adjustment
by VENDOR must be made within thirty (30)
days from the date the change is ordered or
within such additional period of time as may
be agreed upon by the parties.
7. Warranties
VENDOR expressly warrants that the goods
and/or services covered by this Purchase
Order will conform to the specifications,
drawings, samples or other descriptions
furnished or specified by the COUNTY, and
will be of satisfactory material and quality
production, free from defects and sufficient
for the purpose intended. Goods shall be
delivered free from any security interest or
other lien, encumbrance or claim of any third
party. These warranties shall survive
inspection, acceptance, passage of title and
payment by the COUNTY.
8. Statutory Conformity
Goods and services provided pursuant to
this Purchase Order, and their production
and transportation shall conform to all
applicable laws, including but not limited to
the Occupational Health and Safety Act, the
Federal Transportation Act and the Fair
Labor Standards Act, as well as any law or
regulation noted on the face of the Purchase
Order.
9. Advertising
No VENDOR providing goods and services
to the COUNTY shall advertise the fact that
it has contracted with the COUNTY for
goods and/or services, or appropriate or
make use of the COUNTY’S name or other
identifying marks or property without the
prior written consent of the COUNTY’S
Purchasing Department.
10. Indemnification
VENDOR shall indemnify and hold harmless
the COUNTY from any and all claims,
including claims of negligence, costs and
expenses, including but not limited to
attorneys' fees, arising from, caused by or
related to the injury or death of any person
(including but not limited to employees and
agents of VENDOR in the performance of
their duties or otherwise), or damage to
property (including property of the COUNTY
or other persons), which arise out of or are
incident to the goods and/or services to be
provided hereunder.
11. Warranty of Non-Infringement
VENDOR represents and warrants that all
goods sold or services performed under this
Purchase Order are: a) in compliance with
applicable laws; b) do not infringe any
patent, trademark, copyright or trade secret;
and c) do not constitute unfair competition.
VENDOR shall indemnify and hold harmless
the COUNTY from and against any and all
claims, including claims of negligence, costs
and expense, including but not limited to
attorneys' fees, which arise from any claim,
suit or proceeding alleging that the
COUNTY’S use of the goods and/or
services provided under this Purchase Order
are inconsistent with VENDOR'S
representations and warranties in section 11
(a).
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If any claim which arises from VENDOR'S
breach of section 11 (a) has occurred, or is
likely to occur, VENDOR may, at the
COUNTY’S option, procure for the COUNTY
the right to continue using the goods or
services, or replace or modify the goods or
services so that they become non-infringing,
(without any material degradation in
performance, quality, functionality or
additional cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall
provide commercial insurance of such type
and with such terms and limits as may be
reasonably associated with the Purchase
Order. Providing and maintaining adequate
insurance coverage is a material obligation
of the VENDOR. All insurance policies shall
be executed through insurers authorized or
eligible to write policies in the State of
Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes,
and ordinances that are applicable to the
conduct of its business. By way of non-
exhaustive example, this shall include the
American with Disabilities Act and all
prohibitions against discrimination on the
basis of race, religion, sex creed, national
origin, handicap, marital status, or veterans’
status. Further, VENDOR acknowledges
and without exception or stipulation shall be
fully responsible for complying with the
provisions of the Immigration Reform and
Control Act of 1986 as located at 8 U.S.C.
1324, et seq. and regulations relating
thereto, as either may be amended. Failure
by the awarded firm(s) to comply with the
laws referenced herein shall constitute a
breach of the award agreement and the
County shall have the discretion to
unilaterally terminate said agreement
immediately. Any breach of this provision
may be regarded by the COUNTY as a
material and substantial breach of the
contract arising from this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in
performance resulting from any cause
beyond their control, including, but without
limitation to war, strikes, civil disturbances
and acts of nature. When VENDOR has
knowledge of any actual or potential force
majeure or other conditions which will delay
or threatens to delay timely performance of
this Purchase Order, VENDOR shall
immediately give notice thereof, including all
relevant information with respects to what
steps VENDOR is taking to complete
delivery of the goods and/or services to the
COUNTY.
15. Assignment
VENDOR may not assign this Purchase
Order, nor any money due or to become due
without the prior written consent of the
COUNTY. Any assignment made without
such consent shall be deemed void.
16. Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida
sales and use tax on real property, transient
rental property rented, tangible personal
purchased or rented, or services purchased
(Florida Statutes, Chapter 212), and from
federal excise tax.
17. Annual Appropriations
The COUNTY’S performance and obligation
to pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at
any time by the COUNTY upon 30 days
prior written notice to the VENDOR. This
Purchase Order may be terminated
immediately by the COUNTY for breach by
VENDOR of the terms and conditions of this
Purchase Order, provided that COUNTY has
provided VENDOR with notice of such
breach and VENDOR has failed to cure
within 10 days of receipt of such notice.
19. General
a) This Purchase Order shall be governed
by the laws of the State of Florida. The
venue for any action brought to
specifically enforce any of the terms and
conditions of this Purchase Order shall
be the Twentieth Judicial Circuit in and
for Collier County, Florida
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b) Failure of the COUNTY to act
immediately in response to a breach of
this Purchase Order by VENDOR shall
not constitute a waiver of breach.
Waiver of the COUNTY by any default
by VENDOR hereunder shall not be
deemed a waiver of any subsequent
default by VENDOR.
c) All notices under this Purchase Order
shall be sent to the respective
addresses on the face page by certified
mail, return receipt requested, by
overnight courier service, or by personal
delivery and will be deemed effective
upon receipt. Postage, delivery and
other charges shall be paid by the
sender. A party may change its address
for notice by written notice complying
with the requirements of this section.
d) The Vendor agrees to reimbursement of
any travel expenses that may be
associated with this Purchase Order in
accordance with Florida Statute Chapter
112.061, Per Diem and Travel
Expenses for Public Officers, employees
and authorized persons.
e) In the event of any conflict between or
among the terms of any Contract
Documents related to this Purchase
Order, the terms of the Contract
Documents shall take precedence over
the terms of the Purchase Order. To the
extent any terms and /or conditions of
this Purchase Order duplicate or overlap
the Terms and Conditions of the
Contract Documents, the provisions of
the Terms and/or Conditions that are
most favorable to the County and/or
provide the greatest protection to the
County shall govern.
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Exhibit IV: Additional Terms and Conditions for RFP
1. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Vendor waive against each other and the County’s separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County’s separate Vendors, Design Consultants and Subcontractors
and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify “For any and all work
performed on behalf of Collier County.”
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth
in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under
any of the below listed minimum required coverage, Vendor must identify on the Certificate of
Insurance the nature and amount of such self- insured retentions or deductibles and provide
satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or
deductibles will be Vendor’s sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also
notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor
from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor
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hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such
coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the
County for such costs within thirty (30) days after demand, the County has the right to offset these
costs from any amount due Vendor under this Agreement or any other agreement between the
County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it
be responsible for the coverage(s) purchased or the insurance company or companies used. The
decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a
waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of
the Vendor to provide the County with such renewal certificate(s) shall be considered justification for
the County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
3. Additional Items and/or Services
Additional items and / or services may be added to the resultant contract, or purchase order, in
compliance with the Procurement Ordinance.
4. County’s Right to Inspect
The County or its authorized Agent shall have the right to inspect the Vendor’s facilities/project site
during and after each work assignment the Vendor is performing.
5. Vendor Performance Evaluation
The County has implemented a Vendor Performance Evaluation System for all contracts awarded in
excess of $25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of this Agreement.
6. Additional Terms and Conditions of Contract
Collier County has developed standard contracts/agreements, approved by the Board of County
Commissioners (BCC). The selected Vendor shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award.
The resultant contract(s) may include purchase or work orders issued under one, or any combination
of price methodologies by the County’s project manager:
Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred
from the County to the contractor; and, as a business practice there are no hourly or material
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invoices presented, rather, the contractor must perform to the satisfaction of the County’s project
manager before payment for the fixed price contract is authorized.
Time and Materials: the County agrees to pay the contractor for the amount of labor time spent
by the contractor's employees and subcontractors to perform the work (number of hours times
hourly rate), and for materials and equipment used in the project (cost of materials plus the
contractor's mark up). This methodology is generally used in projects in which it is not possible to
accurately estimate the size of the project, or when it is expected that the project requirements
would most likely change. As a general business practice, these contracts include back-up
documentation of costs; invoices would include number of hours worked and billing rate by
position (and not company (or subcontractor) timekeeping or payroll records), material or
equipment invoices, and other reimbursable documentation for the project.
Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs, including labor,
materials, equipment, overhead, etc.) for a repetitive product or service delivered (i.e. installation
price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price
and the number of units received (no contractor inventory or cost verification required).
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this
contract is available upon request. The County will not be obligated to sign any contracts,
maintenance and/or service agreements or other documents provided by the Vendor.
The County’s project manager, shall coordinate with the Vendor / Contractor the return of any surplus
assets, including materials, supplies, and equipment associated with the scope or work.
7. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor’s invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County’s
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk’s Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk@collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or services
as part of this agreement.
Payment methods include:
• Traditional – payment by check, wire transfer or other cash equivalent.
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• Standard – payment by purchasing card. Collier County’s Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is
cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of
using the County’s credit card for transactions relating to this solicitation. The County will entertain
bids clearly stating pricing for standard payment methods. An additional separate discounted price
for traditional payments may be provided at the initial bid submittal if it is clearly marked as an
“Additional Cash Discount.”
Upon execution of the Contract and completion of each month’s work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices should be submitted within
the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.)
Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment)
unless specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt
and approval of invoices submitted on the date of services or within six (6) months after completion
of contract. Any untimely submission of invoices beyond the specified deadline period is subject to
non-payment under the legal doctrine of “laches” as untimely submitted. Time shall be deemed of
the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off-set the amount owed to the County by applying the
amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt
Payment Act.” Collier County reserves the right to withhold and/or reduce an appropriate amount of
any payment for work not performed or for unsatisfactory performance of Contractual requirements.
8. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and/or right-of-way for the purpose of inspection of any Vendor’s work operations. This
provision is non-negotiable by any department and/or Vendor.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
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All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
9. Licenses
The Vendor is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to
all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any
kind. Additionally, copies of the required licenses must be submitted with the proposal
response indicating that the entity proposing, as well as the team assigned to the County
account, is properly licensed to perform the activities or work included in the contract
documents. Failure on the part of any Vendor to submit the required documentation may be
grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also
required to have an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain “active” in Collier
County.
If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required occupational licenses, please contact the Tax Collector’s Office at (239) 252-
2477.
10. Principals/Collusion
By submission of this Proposal the undersigned, as Vendor, does declare that the only person or
persons interested in this Proposal as principal or principals is/are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into;
that this Proposal is made without connection with any person, company or parties making a
Proposal, and that it is in all respects fair and in good faith without collusion or fraud.
11. Relation of County
It is the intent of the parties hereto that the Vendor shall be legally considered an independent
Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Vendor, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
12. Termination
Should the Contractor be found to have failed to perform services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be
sole judge of non-performance. In the event that the award of this solicitation is made by the
Procurement Services Director, the award and any resultant purchase orders may be terminated at
any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the
Board’s Procurement Ordinance.
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13. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to
final Board approval, no firm or their agent shall contact any other employee of Collier County in
reference to this Proposal, with the exception of the Procurement Director or his designee(s). Failure
to abide by this provision may serve as grounds for disqualification for award of this contract to the
firm.
14. Public Records Compliance
Florida Public Records Law Chapter 119, including specifically those contractual requirements in
119.0701(2)(a)-(b) as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in this chapter or as
otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the Contractor does not transfer the
records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records
in possession of the Contractor or keep and maintain public records required by the public
agency to perform the service. If the Contractor transfers all public records to the public
agency upon completion of the contract, the Contractor shall destroy any duplicate public
records that are exempt or confidential and exempt from public records disclosure
requirements. If the Contractor keeps and maintains public records upon completion of the
contract, the Contractor shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the public agency, upon request from
the public agency’s custodian of public records, in a format that is compatible with the
information technology systems of the public agency.
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
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In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and
provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
shall be identified. Firms who do not provide the certificate of authority at the time of response shall
be required to provide same within five (5) days upon notification of selection for award. If the firm
cannot provide the document within the referenced timeframe, the County reserves the right to award
to another firm.
16. Single Proposal
Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as
a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub-
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this
requirement will be deemed non-responsive and rejected from further consideration.
In addition, consultants that have participated and/or will participate in the development of
scope, background information or oversight functions on this project are precluded from
submitting a Proposal as either a prime or sub- consultant.
17. Survivability
Purchase Orders: The Contractor agrees that any Purchase Order that extends beyond the
expiration date of the original Solicitation 16-6596 will survive and remain subject to the terms and
conditions of that Agreement until the completion or termination of this Purchase Order.
18. Protest Procedures
Any prospective vendor / proposer who desires to protest any aspect(s) or provision(s) of the
solicitation (including the form of the solicitation documents or procedures) shall file their protest with
the Procurement Director prior to the time of the bid opening strictly in accordance with the County’s
then current Procurement Ordinance and policies.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Procurement Services Division on
Wednesdays and Thursdays. Any actual or prospective respondent who desires to formally protest
the recommended contract award must file a notice of intent to protest with the Procurement Director
within two (2) calendar days (excluding weekends and County holidays) of the date that the
recommended award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the
"Protest Policy" is available at the office of the Procurement Director.
19. Public Entity Crime
A person or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity
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for the construction or repair of a public building or public work; may not submit bids, proposals, or
replies on leases of real property to a public entity; may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not
transact business with any public entity in excess of the threshold amount provided in s. 287.017 for
CATEGORY TWO for a period of 36 months following the date of being placed on the convicted
vendor list.
20. Security and Background Checks
The Contractor is required to comply with County Ordinance 2004-52, as amended. Background
checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If
required, Contractor shall be responsible for the costs of providing background checks by the Collier
County Facilities Management Division for all employees that shall provide services to the County
under this Agreement. This may include, but not be limited to, checking federal, state and local law
enforcement records, including a state and FBI fingerprint check, credit reports, education, residence
and employment verifications and other related records. Contractor shall be required to maintain
records on each employee and make them available to the County for at least four (4) years.
All of Contractor’s employees and subcontractors must wear Collier County Government
Identification badges at all times while performing services on County facilities and properties.
Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each
year at no cost to the Contractor during the time period in which their background check is valid, as
discussed below. All technicians shall have on their shirts the name of the contractor’s business.
The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail
(DL-FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their
employment. This notification is critical to ensure the continued security of Collier County facilities
and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500
per incident.
CCSO requires separate fingerprinting prior to work being performed in any of their locations. This
will be coordinated upon award of the contract. If there are additional fees for this process, the
vendor is responsible for all costs.
21. Conflict of Interest
Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review
and does not in and of itself disqualify a firm from consideration. These disclosures are intended to
identify and or preclude conflict of interest situations during contract selection and execution.
22. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by
the individual, firm, and/or any employee of the firm from contact with County staff for a specified
period of time; b. Prohibition by the individual and/or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c.
immediate termination of any contract held by the individual and/or firm for cause.
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23. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-
based means of verifying employment eligibility of workers in the United States; it is not a substitute
for any other employment eligibility verification requirements. The program will be used for Collier
County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional
services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County Commissioners
Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of
their enrollment, at the time of the submission of the vendor’s/bidder’s proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of
the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Procurement Services Division an executed affidavit certifying
they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents.
If the Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence
and the executed affidavit the bidder’s / vendor’s proposal may be deemed non-responsive.
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all
purchases not covered under the “Exceptions to the program” clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify) program
visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor’s responsibility to
familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and
with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the
laws referenced herein or the provisions of this affidavit shall constitute a breach of the award
agreement and the County shall have the discretion to unilaterally terminate said agreement
immediately.
24. Collier County Local Preference Policy
Collier County provides an incentive to local business to enhance the opportunities of local
businesses in the award of County contracts. In the evaluation of proposals, the County rewards
Vendors for being a local business by granting a ten (10) points incentive in the evaluation criterion
points.
Local business means the vendor has a current Business Tax Receipt issued by the Collier County
Tax Collector for at least one year prior to bid or proposal submission to do business within Collier
County, and that identifies the business with a permanent physical business address located within
the limits of Collier County from which the vendor’s staff operates and performs business in an area
zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-
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permanent structure such as a construction trailer, storage shed, or other non-permanent structure
shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a
vendor shall not be considered a "local business" unless it contributes to the economic development
and well-being of Collier County in a verifiable and measurable way. This may include, but not be
limited to, the retention and expansion of employment opportunities, support and increase to the
County's tax base, and residency of employees and principals of the business within Collier County.
Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or
proposal to be eligible for consideration as a "local business" under this section. A vendor who
misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will
lose the privilege to claim Local Preference status for a period of up to one year.
Under this solicitation proposers desiring to receive local preference will be invited and required to
affirmatively state and provide docum entation as set f orth in the solicitation in suppor t of their
status as a local business. Any proposer who fails to submit sufficient documentation with their
proposal offer shall not be granted local preference consideration for the purposes of that specific
contract award. Except where federal or state law, or any other funding source, mandates to the
contrary, Collier County and its agencies and instrum entalities, will give preference to local
businesses in the following manner.
For all purchases of comm odities and services procured through a competitive proposal process
and not otherwise exempt from this local preference section, the solicitation shall include a
weighted criterion for local preference that equals 10 percent of the total points in the evaluation
criteria published in the solicitation. Purchases of professional services as def ined and identified
under subsection 11B.2 (which are subject to Section 287.055, F.S.) and subsection 11B.3 (which
are subject to Section 11.45, F.S.) shall not be subject to this local preference section.
The vendor must complete and submit with their proposal response the Affidavit for Claiming Status
as a Local Business which is included as part of this solicitation.
Failure on the part of a vendor to submit this Affidavit with their proposal response will
preclude said Vendor from being considered for local preference under this solicitation.
A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to
the County will lose the privilege to claim Local Preference status for a period of up to one year.
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Attachment 1: Vendor’s Non-Response Statement
The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective
Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please
indicate the reason(s) by checking the item(s) listed below and return this form via email or fax, noted on
the cover page, or mail to Collier County Government, Procurement Services Division, 3327 Tamiami
Trail E, Naples, FL 34112.
We are not responding to Solicitation 16-6596 Safety, Security Access Infrastructure for the
following reason(s):
Services requested not available through our company.
Our firm could not meet specifications/scope of work.
Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
Project is too small.
Insufficient time allowed for preparation of response.
Incorrect address used. Please correct mailing address:
___________________________________________________________________________
_____________________________________________________________________________
_______________________________________________________________________
Other reason(s):_____________________________________________________________
_____________________________________________________________________________
_________________________________________________________________________
___________________________________________________________________________
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name:
_______________________________________ Date ____________
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Attachment 2: Vendor Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces
indicated and return with your Proposal. Vendor should check off each of the following items as the
necessary action is completed:
The Proposal has been signed.
All applicable forms have been signed and included, along with licenses to complete the
requirements of the project.
Any addenda have been signed and included.
The mailing envelope has been addressed to:
Collier County Government
Procurement Services Division
3327 Tamiami Trail E
Naples FL 34112
Attn: Rhonda Burns, FCCN, CPPB, Procurement Strategist
The mailing envelope must be sealed and marked with Solicitation 16-6596 Safety, Security
and Access Infrastructure Programs and Equipment and October 10, 2016.
The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
If submitting a manual bid, include any addenda (initialed and dated noting understanding and
receipt). If submitting bid electronically, bidder will need to download all related documents on
www.colliergov.net/bid. The system will date and time stamp when the addendum files were
downloaded.
ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET.
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name: _____________________________________ Date ______________
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Attachment 3: Conflict of Interest Affidavit
The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any
Collier County project affiliated with: 16-6596 does not pose an organizational conflict as described by
one of the three categories below:
Biased ground rules – The firm has not set the “ground rules” for affiliated past or current Collier
County project identified above (e.g., writing a procurement’s statement of work, specifications, or
performing systems engineering and technical direction for the procurement) which appears to skew
the competition in favor of my firm.
Impaired objectivity – The firm has not performed work on an affiliated past or current Collier
County project identified above to evaluate proposals / past performance of itself or a competitor,
which calls into question the contractor’s ability to render impartial advice to the government.
Unequal access to information – The firm has not had access to nonpublic information as part of
its performance of a Collier County project identified above which may have provided the contractor
(or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts.
In addition to this signed affidavit, the contractor / consultant must provide the following:
1. All documents produced as a result of the work completed in the past or currently being worked
on for the above mentioned project; and,
2. Indicate if the information produced was obtained as a matter of public record (in the “sunshine”)
or through non-public (not in the “sunshine”) conversation (s), meeting(s), document(s) and/or
other means.
3. Failure to disclose all material or having an organizational conflict in one or more of the three
categories above be identified, may result in the disqualification for future solicitations affiliated
with the above referenced project(s).
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that,
to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the project
identified above has been fully disclosed and does not pose an organizational conflict.
Firm: ____________________________________________________________________________________
Signature and Date:_________________________________________________________________________
Print Name: _______________________________________________________________________________
Title of Signatory: __________________________________________________________________________
State of_____________________________________ County of ____________________________________
SUBSCRIBED AND SWORN to before me this ____________ day of __________________, 20__________,
by _______________________________________________, who is personally known to me to be the
________________________________________ for the Firm, OR who produced the following identification
________________________________________.
__________________________________________________________ _____________________________
Notary Public Commission Expiration
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Attachment 4: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: Solicitation: 16-6596 Safety, Security and Access Infrastructure Programs and Equipment
Dear Commissioners:
The undersigned, as Contractor declares that this proposal is made without connection or arrangement
with any other person and this proposal is in every respect fair and made in good faith, without collusion
or fraud.
The Contractor agrees, if this proposal is accepted, to execute a Collier County document for the purpose
of establishing a formal contractual relationship between the firm and Collier County, for the performance
of all requirements to which the proposal pertains. The Consultant states that the proposal is based upon
the proposal documents listed by the above referenced Solicitation 16-6596 Safety, Security and
Access Infrastructure Programs and Equipment.
(Proposal Continued on Next Page)
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PROPOSAL CONTINUED
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _____ day of _____________, 20
in the County of _______________, in the State of _____________.
Firm’s Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document Number:
Federal Tax Identification
Number
CCR # or CAGE Code
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
Additional Contact Information
Send payments to:
(required if different from above)
Company name used as payee
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone: _________________________________
Email _________________________________
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Attachment 5: Affidavit for Claiming Status as a Local Business
Solicitation: 16-6596 Safety, Security and Access Infrastructure Programs and Equipment (Check
Appropriate Boxes Below)
State of Florida (Select County if Vendor is described as a Local Business
Collier County
Lee County
Vendor affirms that it is a local business as defined by the Procurement Ordinance of the Collier County Board of
County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Procurement
Ordinance:
Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector
for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the
business with a permanent physical business address located within the limits of Collier County from which the
vendor’s staff operates and performs business in an area zoned for the conduct of such business. A Post Office
Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or
other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition
to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic
development and well-being of Collier County in a verifiable and measurable way. This may include, but not be
limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base,
and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing
their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as
a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a
proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to
one year.
Vendor must complete the following information:
Year Business Established in Collier County or Lee County: ________
Number of Employees (Including Owner(s) or Corporate Officers):_________
Number of Employees Living in Collier County or Lee (Including Owner(s) or Corporate Officers):_________
If requested by the County, vendor will be required to provide documentation substantiating the information given in
this affidavit. Failure to do so will result in vendor’s submission being deemed not applicable.
Vendor Name: _________________________________________
Date: ________________________
Collier or Lee County Address: ___________________________________________________________
Signature: ____________________________________________ Title: ________________________
STATE OF FLORIDA
COLLIER COUNTY LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this __________ Day of
______________, 20_____.
_____________________________________________
Notary Public
My Commission Expires: ________________________
(AFFIX OFFICIAL SEAL)
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Attachment 6: Immigration Affidavit Certification
Solicitation: 16-6596 Safety, Security and Access Infrastructure Programs and Equipment
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB’s) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are
required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the
time of the submission of the vendor’s/bidder’s proposal. Acceptable evidence consists of a copy of the
properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum
of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment
in the E-Verify program, may deem the Vendor / Bidder’s proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section
274A(e) of the Immigration and Nationality Act (“INA”).
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e)
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA
shall be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration
Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of
Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System
(E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration
at the time of submission of the Vendor’s / Bidder’s proposal.
Company Name ____________________________________________________________________
Print Name
Title _______________________
Signature
Date _______________________
State of ___________________
County of _________________
The foregoing instrument was signed and acknowledged before me this ______day of ________________,
20___, by
_______________________________ who has produced _____________________________ as identification.
(Print or Type Name) (Type of Identification and Number)
_____________________________________
Notary Public Signature
_____________________________________
Printed Name of Notary Public
_____________________________________
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy
of this affidavit to interrogatories hereinafter made.
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Attachment 7: Vendor Substitute W – 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (includin g
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to yo ur business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name ___________________________________________________________________________________
(as shown on income tax return)
Business Name ___________________________________________________________________________________
(if different from taxpayer name)
Address ____________________________________ City _______________________________________________
State ______________________________________ Zip___________________________________________
Telephone __________________ FAX ______________________ Email __________________________________
Order Information
Address ___________________________________
Remit / Payment Information
Address ___________________________________________
City __________
State ________ Zip ___________
City _____________
State _________ Zip_____________
FAX ______________________________________
Email _____________________________________
FAX ______________________________________________
Email _____________________________________________
2. Company Status (check only one)
Individual / Sole Proprietor Corporation Partnership
Tax Exempt (Federal income tax-exempt entity
under Internal Revenue Service guidelines IRC
501 (c) 3)
Limited Liability Company
Enter the tax classification
(D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN) _______________________________________________________________
(Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature ___________________________________________________________
Date _________________________________
Title _______________________________________________________________
Phone Number ________________________
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Attachment 8: Insurance and Bonding Requirements
Insurance / Bond Type Required Limits
1. Worker’s
Compensation
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
2. Employer’s Liability
$1,000,000 single limit per occurrence
3. Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
Bodily Injury and Property Damage
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability
4. Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys’ fees and
paralegals’ fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. Other insurance as
noted:
Watercraft $ __________ Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ __________ Per Occurrence
Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ __________ Per Occurrence
Technology Errors & Omissions $ 1,000,000 Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ __________ Per Occurrence
Pollution $ __________ Per Occurrence
Professional Liability $__________ Per Occurrence
• $ 500,000 each claim and in the aggregate
• $1,000,000 each claim and in the aggregate
• $2,000,000 each claim and in the aggregate
Professional Liability $__________ per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
Valuable Papers Insurance $__________ Per Occurrence
Employee Dishonesty / Crime $__________ Per Occurrence
Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss
Payee endorsement naming Collier County.
6. Bid bond
Shall be submitted with proposal response in the form of certified funds,
cashiers’ check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. Performance and
Payment Bonds
For projects in excess of $200,000, bonds shall be submitted with the
executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as “A-“ or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders’ surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to
meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance
provisions.
9. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial
General Liability where required.
10. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County
Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance
must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all
work performed on behalf of Collier County.
11. Thirty (30) Days Cancellation Notice required.
RLC 9/7/2016
______________________________________________________________________________________________
Vendor’s Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be required
within five (5) days of the award of this solicitation.
Name of Firm
_______________________________________ Date ____________________________
Vendor Signature
_________________________________________________________________________
Print Name _________________________________________________________________________
16-6596
RFP_Non_CCNATemplate_008012016
49
Insurance Agency
_________________________________________________________________________
Agent Name _______________________________________ Telephone Number _________________
Attachment 9: Reference Questionnaire
Solicitation: 16-6596 Safety, Security and Access Infrastructure Programs and Equipment
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name:
(Evaluator completing reference questionnaire)
Company:
(Evaluator’s Company completing reference)
Email: FAX: Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be used
in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as
a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the
best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the
firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again).
If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will
be scored “0.”
Project Description: ___________________________
Completion Date: _____________________________
Project Budget: _______________________________
Project Number of Days: _______________________
Change Orders - Dollars Added : _________________
Change Orders - Days Added: __________________
Item Citeria Score
1 Ability to adapt to changing workload(s) and priorities.
2 Ability to follow contract documents, policies, procedures, rules, regulations,
etc.
3 Ability to maintain project schedule (complete on-time or early).
4 Ability to provide innovative and creative solutions to meet customer's
needs.
5 Ability to manage risks, unexpected project circumstances, and minimize
change orders to scope.
6 Problem solving capability and technical expertise.
7 Professionalism and ability to manage personnel.
8 Project administration (completed documents, final invoice, final product
turnover; invoices; manuals or going forward documentation, etc.)
9 Quality of work product (craftsmanship).
10 Overall comfort level with hiring the company in the future (customer
satisfaction).
TOTAL SCORE OF ALL ITEMS
16-6596
RFP_Non_CCNATemplate_008012016
50
Please FAX this completed survey to: _______________________________________ By ________________
16-6596
RFP_Non_CCNATemplate_008012016
51
Date: February 13, 2017
CO&W r COUnty
Achinistalive Services DepartTwft
Prwurernem Ser leas Division
Notice of Recommended Award
Solicitation: 16-6596 Title: Safety, Security and Access Infrastructure Programs and Equipment
Due Date and Time: October 10, 2016; 2.30pm
Respondents:
Company Name City
County
State
Bid Amount
Responsive/Responsible
Commercial Electrical Sarasota
Systems, Co
Sarasota
FL
See Negotiated
prices- attached
Y/Y
Johnson Controls, Inc. --Tampa
Hillsborough
Fl
See Negotiated
prices- attached
Y/Y
I -T-
Utilized )cal Vendor Preference: Yes F—] No = I
Recommended Vendor(s) For Award:
Award to multiple firms: Johnson Controls, Inc. and Commercial Electrical Systems, Co, quotes will be
requested from all awarded firms.
Required Signatures
Manager. Miguel Carballo
Procurement Strategist., Rhonda Burns
P e t S;�rvjj;es �Dlror:
pctK,
)n
'1Edward F, Coyman Jr.
0
THIS AGREEMENT, made and entered into on this day of 2017,
by and between Johnson Controls, Inc., authorized to do business in the State of Florida,
whose business address is 3802 Sugar Palm Dr., Tampa, Florida 33619, (the "Contractor")
and Collier County, a political subdivision of the State of Florida, (the "County"):
1. AGREEMENT TERM. The Agreement shall be for a one (1) year period, commencing
on Date of Board award and terminating (1) year from that date or until all outstanding
Purchase Orders issued prior to the expiration of the Agreement period have been
completed or terminated.
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for three
(3) additional one (1) year periods. The County shall give the Contractor written notice
of the County's intention to renew the Agreement term prior to the end of the
Agreement term then in effect.
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred
and eighty (180) days. The County Manager, or his designee, shall give the Contractor
written notice of the County's intention to extend the Agreement term prior to the end of
the Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon
issuance of a Purchase Order from the County.
3. STATEMENT OF WORK. The Contractor shall provide Safety, Security and Access
Infrastructure Programs and Equipment Services, in accordance with the terms and
conditions of RFP # 16-6596, Exhibit A — Scope of Work, and the Contractor's proposal
referred to herein and made an integral part of this Agreement. For all services under
this Agreement, the County will quote out the work to all awarded Contractors, in
accordance with Exhibit A — Scope of Work, attached hereto.
This Agreement contains the entire understanding between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the Parties,
in compliance with the County's Procurement Ordinance, as amended, and
Procurement Procedures in effect at the time such services are authorized.
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AGREEMENT4. THE - County
time and materials Work pursuant to Exhibit B- Fee Schedule," attached hereto, and as
further defined in Section
Payment will be made upon receipt of a proper invoice and upon approval by the
Project Manager or designee, and in compliance with Chapter 218, Fla. Stats.,
otherwise known as the "Local Government Prompt Payment Act."
- M1 IT.Tq M E •
Time andMaterials: The County agrees to pay the Contractor for the amount of labor
time spent by the Contractor's employees and subcontractors to perform the work
(number of hours times hourly rate), and for materials and equipment used in the project
(cost of materials plus the contractor's mark up). This methodology is generally used in
projects in which it is not possible to accurately estimate the size of the project, or when
it is expected that the project requirements would most likely change. As a general
business practice, these contracts include back-up documentation of costs; invoices
would include number of hours worked and billing rate by position (and not company (or
subcontractor) timekeeping or payroll records), material or equipment invoices, and
other reimbursable documentation for the project.
4.2 Any County agency may obtain products and services under this Agreement,
provided sufficient funds are included in their budget(s).
4.3 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6)
months after completion of the Work. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of "laches"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this Agreement.
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the
performance of the Work. Collier County, Florida as a political subdivision of the State
of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter
212, Florida Statutes, Certificate of Exemption # 85-8015966531C-2.
6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if
mailed or faxed to the Contractor at the following Address:
Johnson Controls, Inc.
3802 Sugar Palm Dr. 33619
Attention: Stephen Telo, General Manager
Telephone:1
Facsimile: (813) 635-2276
Stephen. p.telo@jci.com
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All Notices from the Contractor to the County shall be deemed duly served if mailed or
faxed to the County to:
d of County Commissioners for Collier
Floridac/o Facilities Management Division
3335 Tamiami Trail East
Director, 34112
Telephone: (239) 252-7453
Attention: Dennis Linguidi, -Management
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating
a partnership between the County and the Contractor or to constitute the Contractor as
an agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The
County will not be obligated to pay for any permits obtained by
Subcontractors/Subconsultants.
Payment for all such permits issued by the County shall be processed internally by the
County. All non -County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible
for payment of any and all taxes levied on the Contractor. In addition, the Contractor
shall comply with all rules, regulations and laws of Collier County, the State of Florida, or
the U. S. Government now in force or hereafter adopted. The Contractor agrees to
comply with all laws governing the responsibility of an employer with respect to persons
employed by the Contractor.
9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to
use in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in
effect or hereafter enacted or adopted. In the event of such violation by the Contractor
or if the County or its authorized representative shall deem any conduct on the part of
the Contractor to be objectionable or improper, the County shall have the right to
suspend the Agreement of the Contractor. Should the Contractor fail to correct any
such violation, conduct, or practice to the satisfaction of the County within twenty-four
(24) hours after receiving notice of such violation, conduct, or practice, such suspension
to continue until the violation is cured. The Contractor further agrees not to commence
operation during the suspension period until the violation has been corrected to the
satisfaction of the County.
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10. TERMINATION. Should the Contractor be found to have failed to perform his services
in a manner satisfactory to the County as per this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of non-
performance.
In the event that the County terminates this Agreement, Contractor's recovery against
the County shall be limited to that portion of the Agreement Amount earned through the
date of termination. The Contractor shall not be entitled to any other or further recovery
against the County, including, but not limited to, any damages or any anticipated profit
on portions of the services not performed.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as
to race, sex, color, creed or national origin.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000
Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage
Liability. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage
Liability. This shall include: Owned Vehicles, Hired and Non -Owned Vehicles and
Employee Non -Ownership.
C. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of $1,000,000 for
each accident.
D. Technology Errors & Omissions Liability: Shall be maintained by the Contractor
to ensure its legal liability for claims arising out of the performance of technology errors
and omissions under this Agreement. Contractor waives its right of recovery against
County as to any claims under this insurance. Such insurance shall have limits of not
less than $1,000,000 per occurrence.
Special Requirements: Collier County Board of County Commissioners, Board of
County Commissioners III 1100i0ners in Collier County, or County Collier r'_nxinrnment shall ha liefarl
I Y
as the Certificate Holder and included as an Additional Insured on the Comprehensive
General Liability Policy.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor shall
provide County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County ten (10) days prior to any expiration
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date. Coverage afforded under the policies will not be canceled or allowed to expire
until the greater of: ten (10) days prior written notice, or in accordance with policy
provisions. Contractor shall also notify County, in a like manner, within twenty-four (24)
hours after receipt, of any notices of expiration, cancellation, non -renewal or material
change in coverage or limits received by Contractor from its insurer, and nothing
contained herein shall relieve Contractor of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that the Contractor is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor
shall indemnify and hold harmless Collier County, its officers and employees from any
and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this
Agreement by Contractor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor or anyone employed or utilized by the Contractor in the performance of this
Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified
party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
13.1 The duty to defend under this Article 13 is independent and separate from the duty
to indemnify, and the duty to defend exists regardless of any ultimate liability of the
Contractor, County and any indemnified party. The duty to defend arises immediately
upon presentation of a claim by any party and written notice of such claim being provided
to Contractor. Contractor's obligation to indemnify and defend under this Article 13 will
survive the expiration or earlier termination of this Agreement until it is determined by final
judgment that an action against the County or an indemnified party for the matter
indemnified hereunder is fully and finally barred by the applicable statute of limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Facilities Management Division.
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with
the performance of services required hereunder. Contractor further represents that no
persons having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the
following component parts, all of which are as fully a part of the Agreement as if herein
set out verbatim: Contractor's Proposal, Insurance Certificate(s), Exhibit A -Scope of
Work, Exhibit B- Fee Schedule and RFP #16-6596.
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17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and betwedle
the parties herein that this Agreement is subject to appropriation by the Board of Coun
Commissioners.
18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part 111, Florida
Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and/or any employee
of the firm from contact with County staff for a specified period of time; b. Prohibition by
the individual and/or firm from doing business with the County for a specified period of
time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any Agreement held by the individual and/or firm for cause.
19. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended; taxation, workers' compensation, equal employment and safety (including,
but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida
Public Records Law Chapter 119, including specifically those contractual requirements
at F.S. § 119.0701(2)(a) -(b) as stated as follows:
QUESTIONSIF THE CONTRACTOR HAS -D
APPLICATION OF - - 119, FLORIDATO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
TO THIS CONTRACT,• • OF
RECORDS
Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102
Naples,•
Telephone:•
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the
service.
2. Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law.
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3. Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized
by law for the duration of the contract term and following completion of the
contract if the Contractor does not transfer the records to the public agency.
. Upon completion of the contract, transfer, at no cost, to the public agency all
public records in possession of the Contractor or keep and maintain public
records required by the public agency to perform the service. If the Contractor
transfers all public records to the public agency upon completion of the contract,
the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the
Contractor keeps and maintains public records upon completion of the contract,
the Contractor shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the public
agency, upon request from the public agency's custodian of public records, in a
format that is compatible with the information technology systems of the public
agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately.
20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful proposer extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at the
discretion of the successful proposer.
21. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
22. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to
this Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by
this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Contractor with full decision-making authority and by
County's staff person who would make the presentation of any settlement reached
during negotiations to County for approval. Failing resolution, and prior to the
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an
agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall
be attended by representatives of Contractor with full decision-making authority and by
County's staff person who would make the presentation of any settlement reached at
mediation to County's board for approval. Should either party fail to submit to mediation
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underas required hereunder, the other party may obtain a court order requiring mediation
section 4i
24. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate
federal or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
25. AGREEMENT STAFFING. The Contractor's personnel and management to be utilized
for this Agreement shall be knowledgeable in their areas of expertise. The County
reserves the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The
Contractor's shall assign as many people as necessary to complete the required
services on a timely basis, and each person assigned shall be available for an amount
of time adequate to meet the project manager's schedule.
26. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the RFP, the Contractor's Proposal, and/or
the County's Board approved Executive Summary, the Contract Documents shall take
precedence.
27. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer
this Agreement, or any part herein, without the County's consent, shall be void. If
Contractor does, with approval, assign this Agreement or any part thereof, it shall
require that its assignee be bound to it and to assume toward Contractor all of the
obligations and responsibilities that Contractor has assumed toward the County.
28. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this
Agreement. This may include, but not be limited to, checking federal, state and local law
enforcement records, including a state and FBI fingerprint check, credit reports,
education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them
available to the County for at least four (4) years.
All of Contractor's employees and subcontractors must wear Collier County Government
Identification badges at all times while performing services on County facilities and
properties. Contractor ID badges are valid for one (1) year from the date of issuance and
can be renewed each year at no cost to the Contractor during the time period in which
their background check is valid, as discussed below. All technicians shall have on their
shirts the name of the contractor's business.
The Contractor shall immediately notify the Collier County Facilities Management
Division via e-mail (DL-FMOPS@collier og v.net) whenever an employee assigned to
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Collier County separates from their employment. This notification is critical to ensure the
continued security of Collier County facilities and systems. Failure to notify within four
(4) hours of separation may result in a deduction of $500 per incident.
CCSO requires separate fingerprinting prior to work being performed in any of their
locations. This will be coordinated upon award of the Agreement. If there are additional
fees for this process, the Contractor is responsible for all costs.
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IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized
person or agent, have executed this Agreement on the date and year first written above.
BOARD OF COUNTY COMMISSIONERS
ATTEST: COLLIER COUNTY, FLORIDA
Dwight E. Brock, Clerk of Courts
Dated:
(SEAL)
Firs Witness
r CIO
TTy elprint witness nameT
econd Witness
TType/p ri n -f witness nameT
Approved as to Form and Legality:
Assistant County Attorney
Print Name
IS
Penny Taylor, Chairman
Johnson Controls, Inc.
Contractor
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Exhibit A -Scope of Work
It is the intent of the County that the safety, security and access infrastructure systems experience
minimal down time. While the County intends to use the Contractors awarded, the County reserves
the right at any time to use the awarded Contractors for the services described, or to request
additional quotes or bids from other Contractors [per the Board's Procurement Ordinance].
It is the intent of the County to solicit quotes from all awarded Contractors under this Agreement for all
work / projects. All awardees will be required to respond to the request for quote and a reason if their
response is `no quote'. A `no quote' shall be considered a quote for purposes of obtaining all quotes.
The County reserves the right to select one, or more than one Contractor, for a single service, or for
multiple services. If one of the Contractors consistently does not perform their assigned
responsibilities, the County Representative or designee retains the right and authority to reassign
work to one of the other Contractors awarded so as not to leave the equipment vulnerable or in
disrepair.
The Contractor shall use qualified technicians/installers and the County expects that the awarded
Contractors will provide a minimum of three (3) technicians / installers assigned to this account, to
provide labor, supervision, equipment, and materials necessary to perform the safety, security, and
access services all in accordance with the requirements specified in the RFP #16-6596. Hourly time
will be paid only for actual time at the worksite. Travel time will not be an allowable item.
Should the equipment purchased and installed by the awarded Contractors of this Agreement
require integration services with the County's proprietary P2000 or Metasys systems, the
County reserves the right to engage those integration services through a separate contract
with Johnson Controls, Inc.
The Contractor may also be required to conform to the County's Work Management procedures, such
as utilizing work order forms, or future online work order system, at no additional cost to the County.
The Contractor will be responsible for utilizing any systems used by the County for work orders for
Divisions utilizing this Agreement.
The Contractor must provide requested certifications and licenses necessary to perform the services
outlined in the RFP #16-6596 specifications.
The Contractor(s) shall:
All proposals and work must meet or exceed the standards set forth in the Collier County Vertical
Construction Standards and Collier County IT Construction Standards unless specifically
exempted in writing by Facilities Management Division Representative or designee. The latest
Standards are located at the following website: http://www.colliergov,net/your-
overnment/divisions-f-r/facilities-mane ement/vertical-construction-standards. The Standards are
considered to be "living documents" and the awarded contractor(s) shall review and reference the
latest version when proposing work. Failure to comply with these Standards will result in the
out -of -compliance work being remediated by the responsible contractor(s) at no additional
cost to the County and a daily fine of one hundred and fifty ($150) at the determination of
the County Representative or designee.
The awarded Contractors equipment, labor, materials, and services include, but are not limited
to:
Page 11 of 14
RFP 16-6596 Safety Security and Access Infrastructure Programs and Equipment
Johnson Controls, Inc.
a. Provide equipment (all types) including but not limited to: surveillance, camera (CCTV,
IP, etc), computer and television monitors, digital video recorders, network video recorders,
access monitoring systems, access control systems, facial recognition and other analytic
equipment, intrusion systems, x-ray hardware, software programs, UPS monitoring
systems, emergency call boxes, intercom systems, touch screen systems, wireless
systems, access card printer and supplies, ID badge systems, perimeter security systems
(including but not limited to electronics, fences, gates, barricades, stanchions, bollards,
and other equipment associated with perimeter access control systems), package
inspection monitoring systems, air quality monitoring equipment, magnetometers and like
systems, door and door hardware (including keys, gates, fencing, fencing hardware),
people and package detection equipment, communication equipment, radio equipment,
patrol systems, key control systems, biometric systems, panic alarm systems, indoor air
quality systems, artificial intelligence systems, burglar / intrusion systems, weather
systems, UPS systems, and any other similar devices that prevent safety, security and
access breeches, and assist with the maintenance of safety for people and facilities.
b. Provide installation and construction services for all of the equipment identified above
as directed by the County Representative or designee, and for areas such as security
stations, lobbies, kiosks, etc. Construction services include, but are not limited to project
management, design, construction, permitting, furniture, special ballistics -rated and non-
rated materials, preventive maintenance, repairs, and refurbishment.
c. Provide security consultation services for all of the equipment identified above, and
new / emerging technology, as directed by County Representative or designee.
d. Provide security monitoring services for all of the equipment identified above, and new /
emerging technology, as directed by County Representative or designee.
2. Provide a single point of contact for the County for all work performed under this Agreement.
3. Respond to emergencies, as declared by County Representative or designee, in three (3) hours or
less. "Respond to emergencies" is defined as "onsite and physically/actively working" on the issue
provided by the County Representative or designee.
4. Respond to non -emergencies, as declared by the County Representative or designee, within one
(1) business day, unless otherwise agreed to by the County Representative or designee.
5. Comply with the following Proposal/Quote Requirements:
The three types of services required are:
Regular Work: The County Representative or designee will provide a scope of work to be
performed to the all Contractors and request that a "time and materials" quote be provided.
The County expects that for regular work, the Contractor provides a price quote within a
reasonable amount of time (one to two business days) from the point of initial contact. Once a
purchase order is issued, the County expects that the work would commence within two (2)
business days, unless otherwise directed by the County Representative or designee. In the
event that the Contractor does not fulfill these requirements, the County reserves the right to
contact other Contractor(s) to perform the scope of work.
• Proiect Work: The County Representative or designee will provide a scope of work to be
performed to all Contractors and request that a "time and materials" quote be provided. The
County expects that for project work, the Contractor provides a price quote within a reasonable
amount of time (seven (7) business days) from the point of initial contact. Once a purchase
order is issued, the County Representative or designee would expect that the work would
Page 12 of 14
RFP 16-6596 Safety Security and Access Infrastructure Programs and Equipment
Johnson Controls, Inc.
commence within five (5) business days, unless otherwise directed by the County
Representative or designee. In the event that the Contractor does not fulfill these
requirements, the County reserves the right to contact other Contractor(s) to perform the
scope of work.
Emergency Repair Work: The County Representative or designee will identify that the
needed maintenance, repair, and/or replacement for the life, health, safety, or
equipment/facility emergency and request that a quote be provided as soon as reasonably
practicable. The County Representative or designee may direct the Contractor to commence
work through a verbal direction; and a purchase order will be issued to the Contractor as soon
as possible. The County Representative or designee, will be responsible to ensure equal
distribution of Work is assigned between the awarded Contractors.
Page 13 of 14
RFP 16-6596 Safety Security and Access Infrastructure Programs and Equipment
Johnson Controls, Inc.
Item
Miscellaneous Vendor Positions
Unit of Measure
Unit Price
1 .
Lead System Specialist
Per hour
$112.00
2.
Project Manager
Per hour
$ 133.00
3.
Site Supervisor
Per hour
$ 90.00
4.
System Designer
Per hour
$ 90.00
5.
System Engineer/ Security Service Tech
Per hour
$ 110.00
6.
System Technician
Per hour
$ 70.00
7.
Fire Inspector
Per hour
$ 70.00
Mark-up/Profit for use of
Subcontractors
10%
Mark-up/Profit percentage for parts,
suppliers, or related items
25%
Page 14 of 14
RFP 16-on9OSafety Security and Access Infrastructure Programs and Equipment _
Johnson Controls, Inc.. �� .
Page 12 of 14
RFP #16-6596 Safety Security and Access Infrastructure Programs and Equipment
Secondary Contractor, Commercial Electrical Systems, Co.
a. Provide equipment (all types) including but not limited to: surveillance, camera (CCTV,
IP, etc), computer and television monitors, digital video recorders, network video recorders,
access monitoring systems, access control systems, facial recognition and other analytic
equipment, intrusion systems, x-ray hardware, software programs, UPS monitoring
systems, emergency call boxes, intercom systems, touch screen systems, wireless
systems, access card printer and supplies, ID badge systems, perimeter security systems
(including but not limited to electronics, fences, gates, barricades, stanchions, bollards,
and other equipment associated with perimeter access control systems), package
inspection monitoring systems, air quality monitoring equipment, magnetometers and like
systems, door and door hardware (including keys, gates, fencing, fencing hardware),
people and package detection equipment, communication equipment, radio equipment,
patrol systems, key control systems, biometric systems, panic alarm systems, indoor air
quality systems, artificial intelligence systems, burglar / intrusion systems, weather
systems, UPS systems, and any other similar devices that prevent safety, security and
access breeches, and assist with the maintenance of safety for people and facilities.
b. Provide installation and construction services for all of the equipment identified above
as directed by the County Representative or designee, and for areas such as security
stations, lobbies, kiosks, etc. Construction services include, but are not limited to project
management, design, construction, permitting, furniture, special ballistics-rated and non-
rated materials, preventive maintenance, repairs, and refurbishment.
c. Provide security consultation services for all of the equipment identified above, and
new / emerging technology, as directed by County Representative or designee.
d. Provide security monitoring services for all of the equipment identified above, and new /
emerging technology, as directed by County Representative or designee.
2. Provide a single point of contact for the County for all work performed under this Agreement.
3. Respond to emergencies, as declared by County Representative or designee, in three (3) hours or
less. “Respond to emergencies” is defined as “onsite and physically/actively working” on the issue
provided by the County Representative or designee.
4. Respond to non-emergencies, as declared by the County Representative or designee, within one
(1) business day, unless otherwise agreed to by the County Representative or designee.
5. Comply with the following Proposal/Quote Requirements:
The three types of services required are:
• Regular Work: The County Representative or designee will provide a scope of work to be
performed to the all Contractors and request that a “time and materials” quote be provided.
The County expects that for regular work, the Contractor provides a price quote within a
reasonable amount of time (one to two business days) from the point of initial contact. Once a
purchase order is issued, the County expects that the work would commence within two (2)
business days, unless otherwise directed by the County Representative or designee. In the
event that the Contractor does not fulfill these requirements, the County reserves the right to
contact other Contractor(s) to perform the scope of work.
• Project Work: The County Representative or designee will provide a scope of work to be
performed to all Contractors and request that a “time and materials” quote be provided. The
County expects that for project work, the Contractor provides a price quote within a reasonable
amount of time (seven (7) business days) from the point of initial contact. Once a purchase
order is issued, the County Representative or designee would expect that the work would