Backup Documents 02/28/2017 Item #16E10 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 6 4
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE '
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Routed by Procurement Services to the Office Initials Date
Following Addressee(s) (In routing order)
2. County Attorney Office County Attorney Office
3. BCC Office Board of County
Commissioners k-\/S71 3Vp\C1
4. Minutes and Records Clerk of Court's Office \r“-\ , 3\ —.
5. Return to Procurement Services Procurement Services 3)19/(1-- "OP171
Division Contact: Lissett De La Rosa
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Lissett De La osa for Adam Northrup, Phone Number 239-252-609
Procurement Staff 2/28/17
Contact and Date
Agenda Date Item was 2/28/17 V Agenda Item Number 16.E.10/
Approved by the BCC
Type of Document Non-Standard Agreement Number of Original —I- 0--
Attached Documents Attached
PO number or account N/A Solicitation/Contract 15-6516/Legal Notices/
number if document is Number/Company Naples News Media
to be recorded Name Group
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? LD
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be LD
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's LD
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip LD
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on the date above and all changes made XXX
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2. . 5;Revised 11/30/12
6 E,
MEMORANDUM
Date: March 7, 2017
To: Lissett De La Rosa for Adam Northrup,
Procurement Services
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Contract #15-6516 "Non-Standard Agreement - Legal Notices"
Contractor: Naples News Media Group
Attached is an original of the document referenced above, (Item #16E10) approved by
the Board of County Commissioners on Tuesday, February 28, 2017.
The second original has been held by the Minutes and Records Department as part of
the Board's Official Record.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
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1 Advertising Agreement IJuly2015 `R
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Collier CountyGovernment `'
� The Advertiser agrees to advertise for a 12-month R` �i . f
with Naples Daily News starting 31112017 ending 2!2812018with a raven
commitment of 100,000 •
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Multiple Would you like to
Account No. subscribe
1
Board of County Commissioners Naples Daily News?
I Business Name
iBoard of County Commissioners-Clerk's Finance Dept. We have two special offers
Attn:Accounts Payable, 3399 Tamiami Trail East,Suite 700 for our advertisers.
1 Billing Street AddressCheck this circle to receive a Monday
1 Naples FL 34112 Friday Daily News subscription at
the special 5Oak off advertiser rate
City State Zip DEUVERED TO YOUR BUSINESS.
239-252-8481 Multiple 0 Check this circle to receive a Monday-
Phone Email Sunday Daily News subscription at'the
9O%off advertiser rate DELIVERED
Penny Ta Io,s p)man _ TO YOUR RES1DENCE.P;easeprovide i
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Authorize .�t��adandensurepay , " . (Advertiser Name$tTitle) your home address on the reverse side of this i
/ contract.
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I Advertiser Signator '' 9
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I — FOR INTERNAL USE ONLY: --
r` AE Name/Safes#
In order for arritivei"tlseCnentip.count toward frequency _
discount,Jtrrust'appear as`the sat Ie advertisement in all AE Signature
scheduled'(printf)pubtic +tons vv�ttrin a period of seven days. ?
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NaptesNews.com ' 239-213-6000 = www.ndnadvertising.com 07,
eac flat minty •'Dorney Fite Name:RevenueAgreement2ol5 Version:3 Page:1
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3 Advertising Agreement I July 2015
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The Following terms are subject to the changes identified in Addendum A,attached herein
and incorporated by reference.
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2.Advertisers signing the commitment contract("Contract")will be billed at the rates indicated in the Contract.Advertisers who
do not fulfill their original commitment will be re-billed at the level achieved.
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3.Rates may be adjusted during the term of this Contract upon thirty(30)days written notice to Advertiser.Advertiser will have
ten(10)days from receipt of such written notice to terminate the agreement.If no such termination notice is received by
I Publisher within that ten(10)day period,the new rates shall become effective twenty(20)days later. 3
I 4.At the request of Advertiser and upon mutual agreement of the parties,this Contract may be amended based on expected 1
increased spend,effective the first of the following month,at any time during the original term of the contract and enjoy
resulting lower rates through current term of the Contract.Previously run ads wilt not be re-rated at the lower rate. i
S-AdveFtiser-agree. :. - :-1-5%-per-met th;l acinually;Crary-bala e•morE-tha -s . .e, . t
6.The Publisher reserves the right to reject or cancel any advertisement at any time. j
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7.Advertising space cancelled after deadline wilt be billed at the rate outlined in the Contract )
peeherfr-fer-the revised., . ; - ;- •'- , _ )
9.Advertisements are accepted to run on a Run of Paper("ROP")basis.Should Advertiser request a guaranteed position,
I. Publisher shall charge an additional 50%of the cost of the ad unless otherwise specified in the Contract.
1$-A vertiseeeM - , _
held herrrt4ef�tlalis . _ . _
11.The intellectual property rights to all advertising material,which shall include the creative effort,illustrations,tabor,
composition or other materials furnished by the Publisher,shall be the property of Publisher.Advertiser shall not authorize
photographic or other reproduction in whole or in part,of any advertisement for use in any other medium without the express
written consent of Publisher.
12.Advertiser agrees to pay alt costs incurred by Publisher or collecting any amounts not paid per the terms of this Contract,
including reasonable attorney's fees and penalties.
I 13.In no event shall Publisher be liable to advertiser for any incidental,consequential,indirect or special damages of any nature
whatsoever,including,without limitation,lost business profits arising out of the publication of the advertising hereunder,
delays or failures in publication,or damages to any documents or other property of advertiser,whether in contract or in tort or
under any warranty theory,in negligence or otherwise,even if Publisher has been previously advised of the possibility of such
damages.In no event shall the Publisher be liable to Advertiser for any damages,direct or otherwise,in excess of the total i
amount paid by advertiser to Publisher during the term for publication of advertisements hereunder.
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14.Collier County,Florida shall be the place of venue for any action to enforce this contract or collect the monies due there under.
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NaplesNews.cor n 239-213-6040 ' www.ndnadvertising.com
Fite Name:ReveeweAgreement2O15 Version:3 Page:2
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Addendum A
Revisions to Scripps NP Operating, LLC d/b/a Naples Daily News
Revenue Agreement#17-7109WV
The following changes to the above referenced Contract Terms have been mutually agreed to by Scripps NP
Operating, LLC, d/b/a Naples Daily News ("Publisher") and the Collier County Board of County Commissioners
("County" and"Advertiser"):
The additions to the existing language in the Contract are shown herein by underlining; deletions from the Contract are
shown by • . - _-- .
Terms:
Delete items 1 and 2:
Contract. y1
G . .e _ . _ .e ...• ••-• . e- _ -e _ -- level achieved-
Replace item 1 with:
1. By signing a revenue commitment contract("Contract"), the County will be billed at the rates indicated in the Rate
Card, attached hereto, further: "Advertiser" shall be defined as the individual County division staff that is placing
advertisements. Advertisements shall be placed upon issuance of a Purchase Order or through the use of a
Collier County Purchasing Card (Visa). Contract pricing shall be applicable to all County divisions and shall
automatically be applied as each order for advertising is placed.
Change item 5 as follows:
days overdue. Payment will be made upon receipt of a proper invoice and in compliance with Section 218.70.
Florida Statutes, otherwise known as the"Local Government Prompt Payment Act." If payment has been made by
Purchase Order, the number of the Purchase Order shall appear on all invoices. Payments will be made for
services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of
services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted.
Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement.
Replace item 8 as follows:
8. Changes requested by Advertiser that require additional composition once original copy is set will be charged at a
rate of$50 per hour for the revised ad unless otherwise specified in the Contract.
8. Advertisers are allowed up to three (3) sets of changes before additional charges may apply at the rate of fifty
dollars($50.00) per hour.
Change item 10 as follows:
10. The County Advertiser or Advertiser's agent is solely responsible for the content of all advertisements and shall
indemnify, defend and hold harmless Publisher from any claim or lawsuit arising out of advertisements, subject to
the limitations of Section 768.28, Florida Statutes.
Now itemas.follows._
15. All prior Agreements are hereby terminated the effective date of this Agreement. ,
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REVENUE AGREEMENT#17-7109WV
• RATE CARD
DATED MARCH 1, 2017-FEBRUARY 28,2018
By signing a revenue commitment contract (Contract), the County will be billed at the per column inch rate of$39.69 per
day on any day regardless of size or frequency in the Naples Daily News. This applies for all Non-Legal advertisements
otherwise known as "Run of Paper ROP advertisements which exclude Legal advertisements. This rate includes color.
No further discounts will apply.
The per column inch rate for the Collier Citizen or the Marco Eagle will be $10 per column inch regardless of day of
publication, size and includes color. No further discounts will apply.
Naples Daily News and Community Publisher
1/8 Page 13.5 column inches(3X4.5)
%Page 27.75 column inches(3X9.25)
1/2 Page 55.5 columns inches(6X9.25)
% Page 81 column inches(6X13.5)
Full Page 112.5 column inches (6X18.75)
In The 239
1/4 Page 15 column inches(3X5)
%Page 30 column inches(3X10 or 6X5)
Full Page 60 column inches(6X10)
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All other terms and conditions of the Contract shall remain in force.
ATTEST: r BOARD 0 Ciliop COMMISSIONERS
Dwight Eck;CleTrk4f Courts COLLIER g , FLORIDA
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By:
/I/17
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Penny Taylor, rman dr
Dated:, 3 i 191.444'
Wit4Jast941iTtlan's
si4gtiatO6billy,
Scripps NP Operating, LLC,dibia
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Date
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