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Agenda 02/28/2017 Item #16C 502/28/2017 EXECUTIVE SUMMARY Recommendation to approve the selection committee's rankings of Request for Proposal 15-6485, “Biosolids Management Facility,” with the three top scored firms Synagro, Veolia, and Quasar and begin the second step of the process consisting of an evaluation of technical proposals to design, build, own, operate and maintain a Biosolids Facility. OBJECTIVE: To secure a qualified third party service provider to manage the biosolids produced at the North and South County Water Reclamation Facilities (NCWRF and SCWRF), septic tank wastes, high strength wastes (e.g., fats, oils and grease), septage and, eventually, residential and commercial organic wastes generated in the county. This solicitation is intended to deliver a turn-key solution at a processing facility that includes energy recovery and beneficial use of the resulting product. CONSIDERATIONS: Biosolids (also known as sludge or residuals) is a nutrient -rich organic matter in the solid, semi-solid or liquid form produced during the treatment of domestic wastewater. The biosolids consist of various biological and inert components created during the activated sludge process. The county currently manages dewatered biosolids produced at the NCWRF and SCWRF by transporting the materials to the Okeechobee Landfill under a contract between the county and Waste Management Inc., of Florida. In fiscal year 2015, the county spent approximately $1.7 million hauling and disposing of 25,000 tons of biosolids. The county is proceeding with the development of an in-county management solution for biosolids and other high strength wastes. This interest is based on many factors, including: 1) As the county's population increases, greater quantities of biosolids and high strength waste will be generated; 2) The adoption of Ordinance 2003-18 that prohibits the disposal of fats, oils and grease into the wastewater system; 3) Recognition that fats, oils and grease have an adverse impact on the wastewater system, ecosystem, and the water reclamation facilities; 4) There are opportunities to utilize biosolids and high strength waste as an energy source; and, 5) By managing the biosolids and high strength waste in the county, it reduces the county’s liability when compared to transporting the materials for out-of-county disposal. As a preliminary step to appropriately managing these resources, the county convened a Project Delivery Team to participate in a transparent and thorough evaluation process to identify the preferred technology. Based on this process, it was recommended that the county proceed with a two-step Request for Proposals (RFP) for a biosolids management system, in conjunction with additional pre- or post-processing to achieve Class AA Biosolids per Florida Department of Environmental Protection (DEP) (Class A EQ per US EPA Part 503 standards) in the form of a biosolids cake or dried biosolids product. The first step would be a general overview of the qualified firms, with the intention to short list three viable vendors. The second step consists of a detailed technical overview, with the intention to move forward with contract negotiations with the top vendor. In addition, it was recommended that the planned facility’s capacity, at a 20 year minimum, should be sized to handle all residuals generated in Collier County. On December 7, 2015, the Procurement Services Division released notices of RFP 15 -6485 to 1,455 vendors for owning, operating, financing, and constructing a dewatered solids cake and high strength wastes management and processing facility. Fifty-one solicitation packages were downloaded, and six bids were received February 26, 2016, as shown below and on the attached score sheet (Attachment 2). The selection committee met May 13, 2016, and as described in the solicitation document, by consensus, scored each of the proposals. Following receipt of Step -1 Proposals, the county had a subject matter 16.C.5 Packet Pg. 767 02/28/2017 expert consultant review the proposals for conformance with the evaluation criteria specified in the solicitation and summarized the responses in a presentation to the selection committee at its meeting May 13, 2016. The county utilized the in-depth summary only as a reference in performing its proposal evaluation and making recommendations for short listing the qualified firms. Biosolids Management Facility Score Name of Firm 410.0 Veolia 405.0 Synagro 368.0 Quasar 352.6 Natural Systems Utilities 334.5 BioFerm 334.0 Nefco The three top-scored firms are qualified and have extensive experience analyzing, designing, and managing biosolids. Staff recommends approval of the short list and moving forward with Step 2 of the RFP solicitation with the top three vendors with following focus and Vision: VISION: Beneficial use of all organic waste toward a sustainable re-use and green energy program for the next 50 years GUIDING PRINCIPLES: Protect Public Health and Environment; Sustainable Essential Utility Services; Scalable and Adoptable Integrated Utility System; Flexible to Regulatory Landscape and Requirements for sustained compliance; MISSION: Manage all of the biosolids produced at all County Owned Wastewater Reclamation Plants/Facilities (potentially including other Municipal Utilities/Facilities), septic tank wastes generated within Collier County, high strength wastes (e.g., fats, oils and grease), grease- trap/septage waste and, eventually, residential and commercial organic wastes generated in the county. This solicitation is intended to deliver a turn-key solution at a processing facility that includes energy recovery and beneficial use of the resulting product. FISCAL IMPACT: The Biosolids Facility will be located in the Resource Recovery Business Park. The County’s intent is to select a vendor to design, build, own, operate and maintain a Biosolids Facility. The County will be responsible for construction of the infrastructure (roads, water, sewer, etc.) and have budgeted for these in the Wastewater User Fee Capital Fund 414, Project 50110. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.-SRT GROWTH MANAGEMENT IMPACT: None. RECOMMENDATION: That the Board of County Commissioners approves the selection committee rankings and authorizes moving forward with Step 2 of RFP 15-6485 with the top three vendors. Prepared By: Angel Rodriguez, Associate Project Manager, Solid & Hazardous Waste Management Division 16.C.5 Packet Pg. 768 02/28/2017 ATTACHMENT(S) 1. RFP 15-6485 Biosolids_Management_ Facility_Solicitation (PDF) 2. 15-6485 Step 1 Final Scoring (PDF) 16.C.5 Packet Pg. 769 02/28/2017 COLLIER COUNTY Board of County Commissioners Item Number: 16.C.5 Doc ID: 2528 Item Summary: Recommendation to approve the selection committee's rankings of Request for Proposal 15-6485, “Biosolids Management Facility,” with the three top scored firms Synagro, Veolia, and Quasar and begin the second step of the process consisting of an evaluation of technical proposals to design, build, own, operate and maintain a Biosolids Facility. Meeting Date: 02/28/2017 Prepared by: Title: Project Manager, Associate – Solid and Hazardous Waste Name: Angel Rodriguez 01/04/2017 11:18 AM Submitted by: Title: Division Director - Solid Waste – Solid and Hazardous Waste Name: Dan Rodriguez 01/04/2017 11:18 AM Approved By: Review: Procurement Services Swainson Hall Additional Reviewer Completed 01/18/2017 9:00 AM Procurement Services Brenda Brilhart Additional Reviewer Completed 01/18/2017 2:31 PM Wastewater Beth Johnssen Additional Reviewer Completed 01/20/2017 10:36 AM Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 01/20/2017 12:09 PM Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 01/23/2017 2:20 PM Solid and Hazardous Waste Dan Rodriguez Additional Reviewer Completed 02/07/2017 1:00 PM Public Utilities Department Margie Hapke Additional Reviewer Completed 02/07/2017 1:17 PM Procurement Services Ted Coyman Additional Reviewer Completed 02/07/2017 5:53 PM Public Utilities Department Heather Bustos Level 1 Division Reviewer Completed 02/08/2017 9:34 AM Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 02/16/2017 9:17 AM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 02/17/2017 8:28 AM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 02/17/2017 8:57 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/17/2017 10:48 AM Budget and Management Office Ed Finn Additional Reviewer Completed 02/21/2017 9:29 AM Office of Management and Budget Susan Usher Additional Reviewer Completed 02/21/2017 3:24 PM County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 02/22/2017 3:51 PM 16.C.5 Packet Pg. 770 02/28/2017 Board of County Commissioners MaryJo Brock Meeting Pending 02/28/2017 9:00 AM 16.C.5 Packet Pg. 771 REQUEST FOR PROPOSAL COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Solicitation 15-6485 Biosolids Management Facility Swainson Hall, Procurement Strategist 239-252-8935 (Telephone) 239-252-6334 (Fax) swainsonhall@colliergov.net (Email) This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.C.5.a Packet Pg. 772 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 2 Table of Contents LEGAL NOTICE .................................................................................................................................................................. 3 EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT ........................................................................... 4 EXHIBIT II: GENERAL RFP INSTRUCTIONS .........................................................................................................................17 EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS ....................................................................21 EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP...........................................................................................25 ATTACHMENT 1: VENDOR’S NON-RESPONSE STATEMENT ...............................................................................................34 ATTACHMENT 2: VENDOR CHECK LIST .............................................................................................................................35 ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT ........................................................................................................36 ATTACHMENT 4: VENDOR DECLARATION STATEMENT ....................................................................................................37 ATTACHMENT 5: AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS ....................................................................39 ATTACHMENT 6: IMMIGRATION AFFIDAVIT CERTIFICATION ...........................................................................................40 ATTACHMENT 7: VENDOR SUBSTITUTE W – 9 .................................................................................................................41 ATTACHMENT 8: INSURANCE AND BONDING REQUIREMENTS ........................................................................................42 ATTACHMENT 9: REFERENCE QUESTIONNAIRE ................................................................................................................44 16.C.5.a Packet Pg. 773 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 3 Legal Notice Sealed Proposals for a turn-key project that includes owning, operating, and financing a dewatered solids cake and high strength wastes management and processing facility will be received until 3:00PM Naples local time, on Friday, January 22, 2016 at the Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. Solicitation 15-6485 Biosolids Collier County intends to procure a qualified service provider under an outsourcing approach that consists of a two-step process. Services to be provided may include, but not be limited to a turn-key project that includes owning, operating, and financing a dewatered solids cake and high strength wastes (HSW ) management and processing facility. This is a two-step solicitation. The first step is to receive proposals of current and past performance of qualified firms, and to create a shortlist of a maximum of five (5) firms by a selection Committee; and then request that those short-listed firms be invited to submit comprehensive technical and price proposals under the second step. A non-mandatory pre-proposal conference will be held on Tuesday, December 22, 2015, commencing promptly at 10:00AM, and will be held in the Purchasing Department Conference Room, Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. We would prefer physical participation in this conference; however, for those who cannot attend, please join us on conference line 239-252-7001 - Passcode 489812. If this pre-proposal conference is denoted as “mandatory”, prospective Vendors must be present in order to submit a proposal response. All responses shall be made upon the official proposal form which may be obtained on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA, BY: /S/ Joanne Markiewicz Director, Procurement Services This Public Notice was posted on the Collier County Purchasing Department website: www.colliergov.net/purchasing and in the Lobby of Purchasing Building "G", Collier County Government Center on December 7, 2015 16.C.5.a Packet Pg. 774 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 4 Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Solid and Hazardous Waste Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Two Step Request for Proposal (hereinafter, “RFP”) with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must meet the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Purchasing Policy. Background Collier County owns and operates two Water Reclamation Facilities (WRFs), the North County WRF (NCWRF), and South County WRF (SCWRF). Currently the liquid solids generated at the WRFs are dewatered using belt filter presses and are then transported by a third party contractor from Collier County to the Okeechobee Landfill. Figure 1 presents the monthly quantity of dewatered solids cake hauled to the Okeechobee Landfill from 2007 to 2014 for both WRFs. The dewatered solids cake production ranges from less than 1,500 to over 3,200 wet tons per month, following a consistent pattern each year. This pattern correlates with the peak population increase during winter months. Figure 2 presents the most recent (2013) monthly dewatered solids cake hauled to the Okeechobee Landfill, identifying the contribution from each WRF. Figure 1 Monthly Dewatered Solids Cake Totals from 2007 – 2014* * The gap in 2012 is due to unavailable data. 0 500 1,000 1,500 2,000 2,500 3,000 3,500 Oct-07 Jan-08 Apr-08 Jul-08 Oct-08 Jan-09 Apr-09 Jul-09 Oct-09 Jan-10 Apr-10 Jul-10 Oct-10 Jan-11 Apr-11 Jul-11 Oct-11 Jan-12 Apr-12 Jul-12 Oct-12 Jan-13 Apr-13 Jul-13 Oct-13 Jan-14 Apr-14 Dewatered Solids Cake (wet tons) NCWRF SCWRF 16.C.5.a Packet Pg. 775 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 5 Figure 2 Monthly Dewatered Solids Cake Totals in 2013 Based on the data provided from 2010 to 2014, the dewatering belt filter presses produced dewatered solids cake ranging from 11.1% to 15.8% total solids (TS) at the NCW RF, and 14.0% to 15.2% TS at the SCWRF. Current solids content of dewatered solids cake averages between 13 and 14.5 percent solids. Volatile solids content (of the dewatered solids cake) is currently between 80 and 83 percent volatile content. Based on the data and using a dry weight basis, peaking factors of maximum month to average daily dewatered solids cake production are similar for both plants, with NCWRF at 1.45 and SCWRF at 1.46. The data appropriately captures increases in Collier County’s winter population. In addition to dewatered solids cake quantities, the data presented in Table 1 indicate that the regulated pollutants in dewatered solids from NCWRF and SCW RF are all safely below the EQ limits stipulated in the US EPA Part 503 Rule. While these data are based on limited grab samples with no guarantee that they necessarily represent dewatered solids cake quality throughout the year, the low levels of regulated pollutants indicate a very low risk to Collier County that processed biosolids use or disposal will be restricted with respect to these constituents. 16.C.5.a Packet Pg. 776 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 6 Table 1 Comparison of EPA Part 503 “Exceptional Quality” Pollutant Concentration Limits with Solids Analysis NCWRF SCWRF Metal EQ/PC* (mg/kg) Average (mg/kg) Max (mg/kg) Meets EQ/PC Average (mg/kg) Max (mg/kg) Meets EQ/PC Arsenic 41 2.6 4.2 Y 4.1 5.7 Y Cadmium 39 1.2 1.7 Y 1.3 1.4 Y Chromium 1200 13.7 19.3 Y 19.7 28.0 Y Copper 1,500 271 376 Y 358 443 Y Lead 300 10.4 15.0 Y 12.9 17.4 Y Mercury 17 0.82 2.70 Y 0.38 0.48 Y Molybdenu m 75** 8.2 14.3 Y 5.8 6.5 Y Nickel 420 11.0 15.2 Y 11.7 13.3 Y Selenium 36 6.3 9.4 Y 6.6 10.1 Y Zinc 2,800 765 1,070 Y 803 921 Y *Pollutant Concentration for Exceptional Quality Biosolids **Molybdenum does not have an EQ/PC value at this time; the value shown represents the Pollutant Ceiling Concentration. Detailed Scope of Work Solicitors shall propose a primary means of a biosolids processing system for consideration by the County. Minimum Evaluation Criteria The Proposer must demonstrate in its Proposal that the Proposer meets certain minimum technical and financial qualification criteria. Satisfying these minimum criteria is required to be considered in the second step of the RFP. The minimum technical qualifications are as follows: • The Proposer must demonstrate that it has successfully developed a facility that is similar in scope and scale to the facility sought by the County’s and that the Proposer’s proposed technology and project approach can be used to construct the Facility to meet the County’s objectives. • The dewatered solids cake and other HSW processing system technology proposed must have been successfully implemented on a comparable scale by the Proposer at a minimum of two (2) facilities that are currently operating commercially, or will be in commercial operation within six (6) months of proposer selection. • The Proposer or the operator element of the Proposer must have demonstrated experience at operating one or more dewatered solids cake and other HSW processing facilities for a minimum period of two (2) years. 16.C.5.a Packet Pg. 777 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 7 • The member of the Respondent’s Core Project Team that will provide construction services requested by this RFP must have all licenses required by Chapter 489, Florida statutes, to provide those services. The minimum financial criteria are as follows: • The Proposer must have a net worth of at least $20 million ($20,000,000.00). No material changes must have occurred since the date of certification of the Proposer’s financial position to the County that, in the County’s sole judgment, impairs the Proposer’s ability to meet its obligations with respect to the project. The planned Collier County Biosolids Management Facility (CCBMF) is to be part of an integrated municipal solid waste processing site located adjacent to the Collier County Solid Waste Landfill. The County currently manages dewatered solids cake produced from the North County Water Reclamation Facility (NCWRF) and the South County Water Reclamation Facility (SCWRF) by transporting the materials to the Okeechobee Landfill under a contract between the County and Waste Management Inc. of Florida (WMIF). This option has been employed as the current activated solids process results in the dewatered solids cake not meeting State of Florida’s minimum Class B biosolids criteria for land application or end use. In fiscal year 2014, approximately 25,000 wet tons of dewatered solids cake were managed in this manner. The 2017 and 2035 projected quantities of dewatered solids cake generation are approximately 28,000 tons and 39,000 wet tons respectively. Current solids content of dewatered solids cake averages between 13 and 14.5 percent solids. Volatile solids content (of the dewatered solids cake) is currently between 80 and 83 percent volatile content. The County wishes to develop an in‐County solution for managing dewatered solids cake and other HSW . This plan is motivated by many factors including:  As the County Peak population increases from approximately 402,000 persons to nearly 557,000 persons in 2035 (estimated), greater quantities of dewatered solids cake and HSW will be generated;  The adoption of Ordinance #2003‐18 that prohibits the disposal of fats, oil and grease (FOG) into the County wastewater system;  Recognition that FOG has an adverse impact on the wastewater system;  There are opportunities to utilize solids, FOG and HSW as an energy source; and  Managing the dewatered solids and HSW in the County reduces the County’s liability when compared to transporting the materials to out‐of‐County disposal. This solicitation is intended to secure a qualified third party service provider to deliver a turn-key solution to manage dewatered solids cake, septage, FOG and HSW at a processing facility. The Respondent is asked to supply and install process equipment, piping, tankage, conveyors, electrical, instrumentation, controls, buildings and related appurtenances to provide for an anaerobic digestion system with a capacity of approximately 40,000 wet tons of feedstock annually. This feedstock includes dewatered solids cake from both County operated water reclamation facilities as a minimum (Primary Feedstock), and potentially other wastewater solids, FOG and other HSW materials generated within the County (Secondary Feedstock Materials). 16.C.5.a Packet Pg. 778 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 8 The new biosolids management facility shall produce a Class AA biosolids per Florida Department of Environmental Protection (DEP) (Class A EQ per US EPA Part 503 standards) in the form of a biosolids cake or dried biosolids product. The following is a list of acceptable primary processes: • Thermal drying of digested, dewatered solids cake; • Thermophilic temperature digestion to achieve Florida Class AA standards; • Pre-pasteurization, thermal hydrolysis or similar technologies in tandem with (prior to) mesophilic anaerobic digestion; and • High temperature treatment after mesophilic anaerobic digestion to achieve Florida Class AA standards is only acceptable if a letter of equivalency from the US EPA such as the pathogen equivalency committee is provided to demonstrate the process meets these standards. The following is a list of non-acceptable primary processes: • Composting; and • Alkaline stabilization or other chemical stabilization technologies to achieve Class AA standards. Facilities will include as a minimum, dewatered and liquid solids receiving, septage, FOG and HSW receiving, blending/storage tankage, anaerobic digestion facilities, dewatering, dewatered filtrate treatment, biogas handling, storage and cleaning system, combined heat and power system, dewatered solids cake or dried granule storage and out loading, odor control, instrumentation and monitoring, and control and process buildings. An optional CNG fueling station is also desired and the respondent is requested to address conditions necessary for its inclusion in the proposed facilities. Only commercially proven processes at the size and scale of this planned CCBMF will be considered. The respondent must provide all materials, labor, supervision and expertise to properly construct, install and operate the facility to meet the terms of these technical requirements. The proposed site will consist of approximately five (5) contiguous acres of land that is owned by the County. The County intends to lease the site at minimal cost to the successful respondent for a period of 5 years with three (3) optional five (5) years renewals. The site will have water, sewer and electric service adjacent or across the road from it and available for respondent to connect to. The respondent shall provide size and capacity requirements for these utilities in their pr oposal. The County will provide site development permits. Natural gas service is not currently available at this site. The biogas produced will be used to generate electricity in a combined heat and power (CHP) system. Electrical power will be transmitted and metered into the local grid. Recovered heat from the CHP system should be utilized in facilities and operations at the CCBMF. The County desires to have a compressed natural gas fueling station available at the outset or at a future point in time and will negotiate with the successful respondent a potential CNG fuel purchase agreement. The Respondent will be responsible for obtaining all required approvals from Florida DEP. 16.C.5.a Packet Pg. 779 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 9 The Respondent is also responsible for providing hauling of dewatered solids cake from both County water reclamation facilities to the planned CCBMF. The respondent is responsible for providing the personnel, resources and costs associated with hauling of finished biosolids product and any system residues to outlets or disposal. If the proposal submitted for this contract varies from these requirements, the proposal submission shall describe the differences in sufficient detail for the Owner’s technical evaluation of proposals. Project Management The Selected Respondent shall supply project management services throughout the project. These services will include but not be limited to schedule development and control, budget development and control, manpower loading as required, engineering quality plan, monthly invoicing and pay requests, project controls, scope and change management, and monthly report on schedule, budget, and progress. Minutes including items of discussion, action items and decisions agreed to and updated project schedule as well as a three (3) week look-ahead forecast schedule shall be provided within 2 business days of each meeting. The Selected Respondent shall develop and submit to the County for approval before beginning work, a detailed schedule for each sub-phase of the project, and track progress against the baseline schedule. The schedule shall include milestones including each point in time where information deliverables are provided to the County, installation completion of each major component, system and facility, site delivery dates for all major equipment and materials, substantial completion, startup, commissioning, performance testing and final commissioning. Provide schedule in Microsoft Project TM and PDF format. Provide updated schedule at least once per month, tracked against initial baseline. The Selected Respondent shall develop and maintain a risk register and in conjunction with the County develop mitigation strategies for all identified risks through all phases of the project. The Selected Respondent shall also develop and implement a Construction Plan detailing contracting philosophy, providing equipment and materials lay down areas, construction schedule, site access and traffic plan, and OH&S and environmental plan. Feedstock Quantities and Characteristics County Operated Water Reclamation Facility Solids Production Collier County owns and operates two (2) Water Reclamation Facilities: The North County Water Reclamation Facility and the South County Water Reclamation Facility. The North County Water Reclamation Facility is located at 10500 Goodlette-Frank Road, Naples, Florida, approximately 17 miles from the Collier County Resource Recovery Park. The South County Water Reclamation Facility is located at 5600 Warren Street, Naples, Florida, approximately 10 miles from the Collier County Resource Recovery Park. 16.C.5.a Packet Pg. 780 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 10 Table 2 summarizes general information about the projected solids production from these facilities in 2034. These materials are the Primary Feedstock materials that must be managed by the CCBMF and the contracted selected respondent. Table 2 Estimated Biosolids Production in 2034 Design Criteria NCWRF SCWRF Total Average Annual Dewatered Solids Cake Loading (DT/day) 8 6 15 Average Annual Dewatered Solids Cake Concentration (% TS) 13% 14.5% Average Annual Volatile Solids Concentration (%VS) 82% 80% Average Annual Dewatered Solids Cake Loading (WT/day) 64 43 108 Average Annual Dewatered Solids Cake Production (WT/Year) 23,360 15,695 39,055 MM:AD Peaking Factor 1.45 1.46 MM Dewatered Solids Cake Loading (DT/day) 12 9 21 MM Dewatered Solids Cake (WT/day) 93 63 156 Quantities assume no significant change in treatment process and dewatered cake characteristics * 2017 Average Annual Production is projected to be 25,700 wet tons, 2% growth/year. Other Water Reclamation Facilities in the County and Solids Productions in 2013 Table 3 presents solids production data for the other 4 utilities within Collier County as well as the disposition of these materials. These utilities have been contacted by Collier County and provid ed this data. The level of interest of these utilities to make their solids available to a regional digestion facility has not been determined. These materials are considered secondary feedstock materials. Table 3 Other Collier County W ater Reclamation Facility Solids Production in 2013. Utilit y W et Tons %TS %VS Dr y Tons Current disposal Ave Maria 130,000 g als 1.75 81 44 Periodically hauled offsite for dewatering and landfilling Golden Gate City 964 18-20 N/A 174 Synagro Dewaters and landfills or composts Marco Is land 272 16 80 44 Hauled offsite City of Naples 4,591 14-16 82 693 Hauled to Synagro Compost Facility SUBTOTAL 5,827 955 Other Potentially Available Waste Materials No characterization has been done to ascertain potential quantities of FOG or other HSW in the County. However, a FOG ordinance has been in place since 2003 requiring food services to regularly clean out grease traps. (Ordinance #2003‐18 that prohibits the disposal of fats, oil and grease (FOG) into the County wastewater system.) These materials are considered secondary feedstock materials. Population estimates from the County predict the 2014 County population of approximately 230,000 persons to increase to over 345,000 persons by 2034. 16.C.5.a Packet Pg. 781 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 11 Term of Contract The County anticipates a long–term arrangement with the selected vendor. The contract term, if an award(s) is made, is intended to be for five (5) years with three (3) five (5) years renewal options. Projected Solicitation Timetable Table 4 presents the projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of the RFP process. Table 4 Procurement Timetable Event Date Issue Solicitation Notice December 7, 2015 Pre-Proposal Meeting December 22, 2015, 10:00AM, Naples Local Time Addendum Issued Resulting from Written Questions or Pre- Proposal Conference January 8, 2016 Solicitation Deadline Date and Time January 22, 2016, 3:00PM, Naples Local Time Anticipated Evaluation of Submittals January 2016 Vendor Presentations February 2016 Short-listing February 2016 Anticipated Second Step Commencement February 2016 Anticipated Evaluation of Submittals May 2016 Anticipated Commencement of Contract Negotiations May 2016 Anticipated Completion of Contract Negotiations July 2016 Anticipated Board of County Commissioner’s Contract Approval Date September 2016 Response Format The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms and conditions of same, and all ordinances and policies of Collier County. The Vendor further agrees that if it is awarded a contract, the work will be performed in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the guidelines set forth in this RFP. Any portions of the proposal that do not comply with these guidelines must be so noted and explained in the Acceptance of Conditions section of the proposal. However, any proposal that contains such variances may be considered non-responsive. Proposals should be prepared simply and economically, providing a straightforward concise description of the Vendor’s approach and ability to meet the County’s needs, as stated in this RFP. All proposals should be presented as described in this RFP in PDF or Microsoft Word 16.C.5.a Packet Pg. 782 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 12 format with Tabs clearly marked. If outlined in this RFP, the utilization of recycled paper for proposal submission is strongly encouraged. The items listed below shall be submitted with each proposal and should be submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a Vendor to include all listed items may result in the rejection of its proposal. 1. Tab I, Cover Letter / Management Summary (0 points) Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFP. List all proposed subcontractors who will participate on the team. 2. Tab II, Experience and Qualification of Firm (30 points) In this tab, include: The Proposer shall present its qualifications and experience in processing dewatered solids cake and other HSW . In addition, experience should be provided for the development and implementation of a related public information program. A brief description of up to three (3) three similar projects shall be provided that were completed within the last five (5) years with the proposed technology, including the history of operation, current status, and a description of the Proposer's specific involvement in these projects. For each of the projects identified, provide the following information: • Name and location of project; • Client and owner; • Key client contact including address and phone number; • Applicability and relevance of referenced project; • Description of Proposer’s scope of responsibility; • Description of System elements; • Contract value; • History of operations, including start-up date and years of service; • Key Proposer project contact for the given project; • Key Proposer personnel involved; if joint venture or partnership, indicate participating firms; • Duration of contract(s) and number of renewals, if applicable; • Major accomplishments and system performance levels; and • Other technical information to demonstrate relevance to proposed approach. The Proposer shall describe the Proposer's experience and record of compliance with permits, licenses, approvals and other regulatory actions applicable to dewatered solids cake and other HSW processing systems. Higher score for more than one facility and for more years of operation. 3. Tab III, Experience and Qualification of Personal (25 points) In this tab, include: 16.C.5.a Packet Pg. 783 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 13 For purposes of the evaluation, the Proposal must clearly identify the members of the proposal team that will serve in the following roles. These roles define the Core Project Team, and may be provided entirely by one (1) firm or may be allocated among a number of firms. The Proposer must recognize that its team, as proposed, will be used as a basis for determining eligibility to provide the Contract Services. Therefore substantive changes to the Proposer's Core Project Team will be considered grounds for disqualification. • The Proposer—The prime Company that will execute the Agreement with the County. In evaluating the qualifications and experience of the Proposer, the qualifications and experience of the Project Guarantor, Design Engineer, Construction Company, or Operator as described below will be included as applicable to specific areas. Such key team members shall not be changed or deleted without the prior written permission of the County. • The Project Guarantor—The party financially responsible for guaranteeing the performance of the Proposer, and all sub-Companies, pursuant to the Agreement. The Guarantor can be either the Proposer or a third party who executes an agreement with the County guaranteeing the entire performance of the Proposer. • The Design Engineer—The firm that will design the waste processing Facilities. • The Construction Company —The firm that will be the general contractor during construction of the Facilities. • The Operator—The firm that will be responsible for the operation and maintenance services to be performed. The Proposer shall describe the resources to be allocated to provide corporate support to the project throughout the term of the Agreement. Such support includes research and development, engineering, design, environmental, analytical, administrative, or such other support anticipated to be required during the term of the Agreement. Th e Proposer shall identify the team member that will provide these resources (i.e., Operator, Design Engineer, Guarantor, etc.). The Proposal must include the following information: • A proposed organization chart for the project describing the roles and responsibilities of all major participants; • A description of the actual and proposed contractual relationship and the history of those relationships among the Proposer, members of the Proposer’s Core Project Team, and all other major participants in the project with respect to each phase of the project, i.e., design, construction and operations; • A summary of the proposed assignments of responsibilities for the services to be provided identifying the portions of the work to be performed by the Proposer, each member of the Core Project Team if the Proposer is comprised of more than one (1) firm, and major sub-Companies. At a minimum, this summary must identify which firms will undertake the roles of project leadership, technology and system design, operations and the Project Guarantor; 16.C.5.a Packet Pg. 784 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 14 • The qualifications and resumes of all key staff assigned to the project whether staff of a member of the Core Project Team, its parent, participating firms, or major sub- Companies. This information should include the length of time practicing in the profession, familiarity with the technologies proposed and full-service or design, build, and operate projects. The Proposal should indicate whether, during the past (5) five years: the Proposer or any member of the Core Project Team has failed to complete any contract, or has had any contract terminated for poor performance or default by the company; any officer, or affiliate has been barred from bidding on public contracts by the federal government or by any governmental entity in Florida or any other state; any officer of the Company has failed to complete work under a contract handled in his/her own name or has been convicted of any conduct or been found in violations of any federal, state or local statute, regulation or court order concerning antitrust, public contracting, employment discrimination or prevailing wages; the company, any affiliate, or any officer of the company filed for bankruptcy; whether any facility operated and maintained by the Company have been found to be in violation of any provision of federal, state or local laws or regulations. 4. Tab IV, Business Arrangement (20 points) In this tab, include: Demonstrates the proposer’s financing approach and provide the Experian report, and audited financial statements for the last three years, current credit rating, current net worth, leverage, profitability in relation to size, liquidity and overall financial stability. Such information shall include a copy of the most recent annual report, the most recent three (3) years of annual reports filed with the Securities and Exchange Commission (SEC) on Form 10K, and all quarterly reports filed with the SEC on Form 10K since the last annual 10K was filed. If the Proposer is not required to make periodic filings with the SEC, the Proposer shall submit audited financial statements for the organization’s last three (3) fiscal years of operation. Audited financial statements prepared in accordance with International Financial Reporting Standards (IFRS) are acceptable. The financial statement must include income statements, balance sheets, and changes in financial position. The Proposer shall provide detailed information concerning all direct and indirect fixed or contingent liabilities undertaken by the Proposer, its parent, affiliates and subsidiaries in connection with other projects, whether by way of financial or performance commitments, guarantees, or otherwise that may put limitations on its financial exposure for this project. The Proposer shall also disclose any outstanding litigation that could adversely affect its financial condition if judgment is brought against the Proposer. 5. Tab V, Marketing Experience (5 points) In this tab, include: Provide finished biosolids product quality assurance and marketing experience and plans for similar systems in the past five (5)f. 6. Tab VI, References (10 points) In order for the vendor to be awarded any points for this tab, the County requests that the vendor submits five (5) completed reference forms from clients whose projects are of a similar 16.C.5.a Packet Pg. 785 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 15 nature to this solicitation as a part of their proposal. The County will only use the methodology calculations for the first five (5) references (only) submitted by the vendor in their proposal. Prior to the Selection Committee reviewing proposals, the following methodology will be applied to each vendor’s information provided in this area:  The County shall total each of the vendor’s five reference questionnaires and create a ranking from highest number of points to lowest number of points. References marked with an N/A (or similar notation will be given the score of zero (0)). Vendors who do not turn in reference forms will be counted as zero (0).  The greatest number of points allowed in this criterion will be awarded to the vendor who has the highest score.  The next highest vendor’s number of points will be divided by the highest vendor’s points which will then be multiplied by criteria points to determine the vendor’s points awarded. Each subsequent vendor’s point score will be calculated in the same manner.  Points awarded will be extended to the whole number per Microsoft Excel. For illustrative purposes only, Table 5 presents an example of how these points would be distributed among the five proposers. Table 5 Vendor Point Distribution Vendor Name Vendor Total Reference Score Points Awarded Vendor ABC 445 10 Vendor DEF 435 9.7 Vendor GHI 425 9.5 Vendor JKL 385 8.6 Vendor MNO 385 8.6 Vendor PQR 250 5.6 Note: Sample chart reflects a 20 point reference criterion. The points awarded by vendor will be distributed to the Selection Committee prior to their evaluation of the proposals. The Selection Committee will review the vendor’s proposal to ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per vendor. The Selection Committee may, at their sole discretion, contact references, and/or modify the reference points assigned after a thorough review of the proposal and prior to final ranking by the final Selection Committee. 7. Tab VIl, Acceptance of Conditions Indicate any exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in this RFP. If no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee consideration, depending on the extent of the exception(s). Such determination shall be at the sole discretion of the County and Selection Committee. 8. Tab VIIl, Required Form Submittals 16.C.5.a Packet Pg. 786 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 16  Attachment 2: Vendor Check List  Attachment 3: Conflict of Interest Affidavit  Attachment 4: Vendor Declaration Statement  Attachment 5: Affidavit for Claiming Status as a Local Business  Attachment 6: Immigration Affidavit Certification  Attachment 7: Vendor Substitute W-9  Attachment 8: Insurance and Bonding Requirements  Attachment 9: Reference Questionnaire 16.C.5.a Packet Pg. 787 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 17 Exhibit II: General RFP Instructions 1. Questions Direct questions related to this RFP to the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Purchasing Department Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. 2. Pre-Proposal Conference The purpose of the pre-proposal conference is to allow an open forum for discussion and questioning with County staff regarding this RFP with all prospective Vendors having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of this RFP as an addendum. All prospective Vendors planning to submit a proposal are required to attend. 3. Compliance with the RFP Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. 4. Ambiguity, Conflict, or Other Errors in the RFP It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request modification or clarificatio n of the document prior to submitting the proposal. The Procurement Strategist will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Purchasing Department. 5. Proposal, Presentation, and Protest Costs The County will not be liable in any way for any costs incurred by any Vendor in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. 6. Delivery of Proposals All proposals are to be delivered before 3:00PM, Naples, Florida local time, on or before January 22, 2016, to: Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 Attn: Swainson Hall, Procurement Strategist 16.C.5.a Packet Pg. 788 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 18 The County does not bear the responsibility for proposals delivered to the Purchasing Department past the stated date and/or time indicated, or to an incorrect address by Consultant’s personnel or by the Consultant’s outside carrier. However, the Procurement Director, or designee, reserves the right to accept proposals received after the posted close time under the following conditions: • The tardy submission of the proposal is due to the following circumstances, which may include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS or courier where delivery was scheduled before the deadline. • The acceptance of said proposal does not afford any competing firm an unfair advantage in the selection process. Vendors must submit one (1) paper copy clearly labeled “Master,” and six (6) disks (CD’s/DVD’s) with one copy of the proposal on each disk in Word, Excel or PDF. List the Solicitation Number and Title on the outside of the box or envelope. 7. Validity of Proposals No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to the County prior to the time set for the closing of Proposals. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process. 8. Method of Source Selection The County is using the Competitive Sealed Proposals methodology of source selection for this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier County Purchasing Policy. The County may, as it deems necessary, conduct discussions with qualified Vendors determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. 9. Evaluation of Proposals The County’s procedure for selecting is as follows: 1. The County Manager or designee shall appoint a Selection Committee to review all proposals submitted. 2. Request for Proposals issued. 3. Subsequent to the closing of proposals, the Procurement Strategist will review the proposals received and verify whether each proposal appears to be minimally responsive to the requirements of the published RFP. 4. Meetings will be open to the public and the Procurement Strategist shall publicly post prior notice of such meeting in the lobby of the Purchasing Building. 5. The committee members will review each Proposal individually and score each proposal based on the evaluation criteria stated herein. 6. Prior to the first meeting of the selection committee, the Procurement Strategist will post a notice announcing the date, time and place of the first committee meeting. Said notice shall be posted in the lobby of the Purchasing Building not less than three (3) working days prior to the meeting. The Procurement Strategist will also post prior notice of all subsequent 16.C.5.a Packet Pg. 789 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 19 committee meetings and shall endeavor to post such notices at least one (1) day in advance of all subsequent meetings. 7. The committee will compile individual rankings, based on the evaluation criteria as stated herein, for each proposal to determine committee recommendations. The committee may at their discretion, schedule presentations or demonstrations from the top-ranked firm(s), make site visits, and obtain guidance from third party subject matter experts. The final recommendation will be decided based on review of scores and consensus of committee. The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, and/or amendments as it may deem appropriate. Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Vendor nor obligates the County in any manner. Acceptance of the proposal does not guarantee issuance of any other governmental approvals. Proposals which include provisions requiring the granting of zoning variances shall not be considered. 10. References The County reserves the right to contact any and all references pertaining to this solicitation and related proposal. 11. Proposal Selection Committee and Evaluation Factors The County Manager shall appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab II, Experience and Qualification of Firm 30 Tab III, Experience and Qualification of Personnel 25 Tab IV, Business Arrangement 20 Tab V, Marketing Experience 5 Tab VI, References 10 Local Vendor Preference 10 TOTAL 100 Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm with the lowest paid dollars by Collier County to the vendor (as obtained from the County’s financial system) within the last five (5) years will receive the higher individual ranking. If there is a multiple firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the firm with the next lowest volume of work shall receive the next highest ranking and so on. 12. Acceptance or Rejection of Proposals The right is reserved by the County to waive any irregularities in any proposal, to reject any or all proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and the County of Collier. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. In the event of default of the successful Vendor, or their refusal to 16.C.5.a Packet Pg. 790 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 20 enter into the Collier County contract, the County reserves the right to accept the proposal of any other Vendor or to re-advertize using the same or revised documentation, at its sole discretion. 16.C.5.a Packet Pg. 791 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 21 Exhibit III: Collier County Purchase Order Terms and Conditions 1. Offer This offer is subject to cancellation by the COUNTY without notice if not accepted by VENDOR within fourteen (14) days of issuance. 2. Acceptance and Confirmation This Purchase Order (including all documents attached to or referenced therein) constitutes the entire agreement between the parties, unless otherwise specifically noted by the COUNTY on the face of this Purchase Order. Each delivery of goods and/or services received by the COUNTY from VENDOR shall be deemed to be upon the terms and conditions contained in this Purchase Order. No additional terms may be added and Purchase Order may not be changed except by written instrument executed by the COUNTY. VENDOR is deemed to be on notice that the COUNTY objects to any additional or different terms and conditions contained in any acknowledgment, invoice or other communication from VENDOR, notwithstanding the COUNTY’S acceptance or payment for any delivery of goods and/or services, or any similar act by VENDOR. 3. Inspection All goods and/or services delivered hereunder shall be received subject to the COUNTY’S inspection and approval and payment therefore shall not constitute acceptance. All payments are subject to adjustment for shortage or rejection. All defective or nonconforming goods will be returned pursuant to VENDOR'S instruction at VENDOR’S expense. To the extent that a purchase order requires a series of performances by VENDOR, the COUNTY prospectively reserves the right to cancel the entire remainder of the Purchase Order if goods and/or services provided early in the term of the Purchase Order are non-conforming or otherwise rejected by the COUNTY. 4. Shipping and Invoices a) All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise specifically stated in this Purchase Order. Unless otherwise provided in Purchase Order, no invoices shall be issued nor payments made prior to delivery. Unless freight and other charges are itemized, any discount will be taken on the full amount of invoice. c) All shipments of goods scheduled on the same day via the same route must be consolidated. Each shipping container must be consecutively numbered and marked to show this Purchase Order number. The container and Purchase Order numbers must be indicated on bill of lading. Packing slips must show Purchase Order number and must be included on each package of less than container load (LCL) shipments and/or with each car load of equipment. The COUNTY reserves the right to refuse or return any shipment or equipment at VENDOR’S expense that is not marked with Purchase Order numbers. VENDOR agrees to declare to the carrier the value of any shipment made under this Purchase Order and the full invoice value of such shipment. d) All invoices must contain the Purchase Order number and any other specific information as identified on the Purchase Order. Discounts of prompt payment will be computed from the date of receipt of goods or from date of receipt of invoices, whichever is later. Payment will be made upon receipt of a proper invoice and in compliance with Chapter 218, Fla. Stats., otherwise known as the “Local Government Prompt Payment Act,” and, pursuant to the Board of County Commissioners Purchasing Policy. 5. Time Is Of the Essence 16.C.5.a Packet Pg. 792 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 22 Time for delivery of goods or performance of services under this Purchase Order is of the essence. Failure of VENDOR to meet delivery schedules or deliver within a reasonable time, as interpreted by the COUNTY in its sole judgment, shall entitle the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees to reimburse the COUNTY for any expenses incurred in enforcing its rights. VENDOR further agrees that undiscovered delivery of nonconforming goods and/or services is not a waiver of the COUNTY’S right to insist upon further compliance with all specifications. 6. Changes The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such change increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitable adjustment in the price and/or delivery schedule will be negotiated by the COUNTY and VENDOR. Notwithstanding the foregoing, VENDOR has an affirmative obligation to give notice if the changes will decrease costs. Any claims for adjustment by VENDOR must be made within thirty (30) days from the date the change is ordered or within such additional period of time as may be agreed upon by the parties. 7. Warranties VENDOR expressly warrants that the goods and/or services covered by this Purchase Order will conform to the specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and will be of satisfactory material and quality production, free from defects and sufficient for the purpose intended. Goods shall be delivered free from any security interest or other lien, encumbrance or claim of any third party. These warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY. 8. Statutory Conformity Goods and services provided pursuant to this Purchase Order, and their production and transportation shall conform to all applicable laws, including but not limited to the Occupational Health and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as well as any law or regulation noted on the face of the Purchase Order. 9. Advertising No VENDOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with the COUNTY for goods and/or services, or appropriate or make use of the COUNTY’S name or other identifying marks or property without the prior written consent of the COUNTY’S Purchasing Department. 10. Indemnification VENDOR shall indemnify and hold harmless the COUNTY from any and all claims, including claims of negligence, costs and expenses, including but not limited to attorneys' fees, arising from, caused by or related to the injury or death of any person (including but not limited to employees and agents of VENDOR in the performance of their duties or otherwise), or damage to property (including property of the COUNTY or other persons), which arise out of or are incident to the goods and/or services to be provided hereunder. 11. Warranty of Non-Infringement VENDOR represents and warrants that all goods sold or services performed under this Purchase Order are: a) in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret; and c) do not constitute unfair competition. VENDOR shall indemnify and hold harmless the COUNTY from and against any and all claims, including claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim, suit or proceeding alleging that the COUNTY’S use of the goods and/or services provided under this Purchase Order are inconsistent with VENDOR'S representations and warranties in section 11 (a). If any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur, VENDOR may, at the COUNTY’S option, procure for the COUNTY 16.C.5.a Packet Pg. 793 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 23 the right to continue using the goods or services, or replace or modify the goods or services so that they become non-infringing, (without any material degradation in performance, quality, functionality or additional cost to the COUNTY). 12. Insurance Requirements The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers authorized or eligible to write policies in the State of Florida. 13. Compliance with Laws In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non- exhaustive example, this shall include the American with Disabilities Act and all prohibitions against discrimination on the basis of race, religion, sex creed, national origin, handicap, marital status, or veterans’ status. Further, VENDOR acknowledges and without exception or stipulation shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. Any breach of this provision may be regarded by the COUNTY as a material and substantial breach of the contract arising from this Purchase Order. 14. Force Majeure Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resulting from any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of nature. When VENDOR has knowledge of any actual or potential force majeure or other conditions which will delay or threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice thereof, including all relevant information with respects to what steps VENDOR is taking to complete delivery of the goods and/or services to the COUNTY. 15. Assignment VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written consent of the COUNTY. Any assignment made without such consent shall be deemed void. 16. Taxes Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida Statutes, Chapter 212), and from federal excise tax. 17. Annual Appropriations The COUNTY’S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of such breach and VENDOR has failed to cure within 10 days of receipt of such notice. 19. General a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth Judicial Circuit in and for Collier County, Florida b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR shall not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be 16.C.5.a Packet Pg. 794 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 24 deemed a waiver of any subsequent default by VENDOR. c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for notice by written notice complying with the requirements of this section. d) The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers, employees and authorized persons. e) In the event of any conflict between or among the terms of any Contract Documents related to this Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order. To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of the Contract Documents, the provisions of the Terms and/or Conditions that are most favorable to the County and/or provide the greatest protection to the County shall govern. 16.C.5.a Packet Pg. 795 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 25 Exhibit IV: Additional Terms and Conditions for RFP 1. Insurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County’s separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify “For any and all work performed on behalf of Collier County.” The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self -insured retentions or deductibles will be Vendor’s sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor 16.C.5.a Packet Pg. 796 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 26 hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 2. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 3. Additional Items and/or Services Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Purchasing Policy. 4. Use of Subcontractors Bidders on any service related project, including construction, must be qualified and directly responsible for 50% or more of the solicitation amount for said work or as otherwise approved by the County’s project manager prior to the execution of the work. 5. County’s Right to Inspect The County or its authorized Agent shall have the right to inspect the Vendor’s facilities/project site during and after each work assignment the Vendor is performing. 6. Vendor Performance Evaluation The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement. 7. Additional Terms and Conditions of Contract Collier County has developed standard contracts/agreements, approved by the Board of County Commissioners (BCC). The selected Vendor shall be required to sign a standard Collier County contract within twenty one (21) days of Notice of Selection for Award. 16.C.5.a Packet Pg. 797 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 27 The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Vendor. The County’s project manager, shall coordinate with the Vendor / Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 8. Payment Method Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor’s invoices must include:  Purchase Order Number  Description and quantities of the goods or services provided per instructions on the County’s purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk’s Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Suite 700 Naples FL 34112 Or emailed to: bccapclerk@collierclerk.com. Collier County, in its sole discretion, will determine the method of payment for goods and/or services as part of this agreement. Payment methods include:  Traditional – payment by check, wire transfer or other cash equivalent.  Standard – payment by purchasing card. Collier County’s Purchasing Card Program is supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges (credit card transaction fees) as a result of using the County’s credit card for transactions relating to this solicitation. The County will entertain bids clearly stating pricing for standard payment methods. An additional separate discounted price for traditional payments may be provided at the initial bid submittal if it is clearly marked as an “Additional Cash Discount.” Upon execution of the Contract and completion of each month’s work, payment requests may be submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that prior month. Services beyond sixty (60) days from current monthly invoice will not be cons idered for payment without prior approval from the Project manager. All invoices should be submitted within the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment) unless specifically authorized by the Project Manager. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to 16.C.5.a Packet Pg. 798 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 28 non-payment under the legal doctrine of “laches” as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt Payment Act.” Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 9. Environmental Health and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor’s work operations. This provision is non-negotiable by any department and/or Vendor. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 10. Licenses The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract documents. Failure on the part of any Vendor to submit the required documentation may be grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain “active” in Collier County. If you have questions regarding professional licenses contact the Contractor Licensing, Community Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions 16.C.5.a Packet Pg. 799 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 29 regarding required occupational licenses, please contact the Tax Collector’s Office at (239) 252- 2477. 11. Principals/Collusion By submission of this Proposal the undersigned, as Vendor, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud. 12. Relation of County It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally responsible for any negligence on the part of said Vendor, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. 13. Termination Should the Vendor be found to have failed to perform his services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. 14. Lobbying All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be lobbied, either individually or collectively about a project for which a firm has submitted a Proposal. Firms and their agents are not to contact members of the County Commission for such purposes as meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final Board approval, no firm or their agent shall contact any other employee of Collier County in reference to this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. 15. Public Records Compliance The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes, rules, regulations and requirements of any governmental agencies. 16. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Depar tment of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm 16.C.5.a Packet Pg. 800 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 30 cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 17. Single Proposal Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub- consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub - consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. 18. Survivability Bids (ITBs/RFPs): The Consultant/Contractor/Vendor agrees that any W ork Order/Purchase Order that extends beyond the expiration date of Solicitation 15-6485 Biosolids Management Facility resultant of this solicitation will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of any Work Order/Purchase Order. 19. Protest Procedures Any prospective vendor / proposer who desires to protest any aspect(s) or provision(s) of the solicitation (including the form of the solicitation documents or procedures) shall file their protest with the Procurement Director prior to the time of the bid opening strictly in accordance with the County’s then current purchasing ordinance and policies. The Board of County Commissioners will make award of contract in public session. Award recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and Thursdays. Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Procurement Director within two (2) calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Procurement Director. 20. Public Entity Crime A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 21. Security and Background Checks 16.C.5.a Packet Pg. 801 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 31 If required, Vendor / Contractor / Proposer shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department, and drug testing for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. 22. Conflict of Interest Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 23. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 24. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet- based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program:  Commodity based procurement where no services are provided.  Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence and the executed affidavit the bidder’s / vendor’s proposal may be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the “Exceptions to the program” clause above. 16.C.5.a Packet Pg. 802 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 32 For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor’s responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Con trol Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 25. Collier County Local Preference Policy Collier County provides an incentive to local business to enhance the opportunities of local businesses in the award of County contracts. In the evaluation of proposals, the County rewards Vendors for being a local business by granting a ten (10) points incentive in the evaluation criterion points. Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor’s staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non - permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. Under this solicitation proposers desiring to receive local preference will be invited and required to affirm atively state and provide documentation as set forth in the solicitation in support of their status as a local business. Any proposer who f ails to submit sufficient documentation with their proposal offer shall not be granted local preference consideration for the purposes of that specific contract award. Except where f ederal or state law, or any other funding source, mandates to the contrar y, Collier County and its agencies and instrumentalities, will give preference to local businesses in the following m anner. For all purchases of comm odities and services procured through a competitive proposal process and not otherwise exem pt from this local preference section, the solicitation shall include a weighted criterion for local pref erence that equals 10 percent of the total points in the evaluation criteria published in the solicitation. Purchases of professional services as defined and identified under subsection 11B.2 (which are subject to Section 287.055, F.S.) and subsection 11B.3 (which are subject to Section 11.45, F.S.) shall not be subject to this local preference section. The vendor must complete and submit with their proposal response the Affidavit for Claiming Status as a Local Business which is included as part of this solicitation. 16.C.5.a Packet Pg. 803 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 33 Failure on the part of a vendor to submit this Affidavit with their proposal response will preclude said Vendor from being considered for local preference under this solicitation. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. 16.C.5.a Packet Pg. 804 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 34 Attachment 1: Vendor’s Non-Response Statement The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page, or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. We are not responding to Solicitation 15-6485 Biosolids Management Facility for the following reason(s): Services requested not available through our company. Our firm could not meet specifications/scope of work. Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.) Project is too small. Insufficient time allowed for preparation of response. Incorrect address used. Please correct mailing address: ___________________________________________________________________________ _____________________________________________________________________________ _______________________________________________________________________ Other reason(s):_____________________________________________________________ _____________________________________________________________________________ _________________________________________________________________________ ___________________________________________________________________________ Name of Firm: ________________________________________________________ Address: ________________________________________________________ City, State, Zip: ________________________________________________________ Telephone: ________________________________________________________ Email: ________________________________________________________ Representative Signature: ________________________________________________________ Representative Name: _______________________________________ Date ____________ 16.C.5.a Packet Pg. 805 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 35 Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: The Proposal has been signed. All applicable forms have been signed and included, along with licenses to complete the requirements of the project. Any addenda have been signed and included. The mailing envelope has been addressed to: Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 Attn: Swainson Hall, Procurement Strategist The mailing envelope must be sealed and marked with Solicitation 15-6485 Biosolids Management Facility and Friday, January 22, 2016, 3:00PM, Naples Local Time. The Proposal will be mailed or delivered in time to be received no later than the specified due date and time. (Otherwise Proposal cannot be considered.) If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded. ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Name of Firm: ________________________________________________________ Address: ________________________________________________________ City, State, Zip: ________________________________________________________ Telephone: ________________________________________________________ Email: ________________________________________________________ Representative Signature: ________________________________________________________ Representative Name: _____________________________________ Date ______________ 16.C.5.a Packet Pg. 806 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 36 Attachment 3: Conflict of Interest Affidavit By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully disclosed. Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the Procurement Director, or designee, if any actual or potential conflict of interest arises during the contract and/or project duration. Firm: _____________________________________________________________ Signature and Date: _____________________________________________________________ Print Name _____________________________________________________________ Title of Signatory _____________________________________________________________ State of _______________________________________________________________________ County of _______________________________________________________________________ SUBSCRIBED AND SWORN to before me this ____________ day of __________________, 20___________, by _______________________________________________, who is personally known to me to be the ________________________________________ for the Firm, OR who produced the following identification ________________________________________. _________________________________________________________________________________ Notary Public My Commission Expires ___________________________________________ 16.C.5.a Packet Pg. 807 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 37 Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: Solicitation: 15-6485 Biosolids Management Facility Dear Commissioners: The undersigned, as Vendor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Vendor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains. The Vendor states that the proposal is based upon the proposal documents listed by Solicitation: 15-6485 Biosolids Management Facility. (Proposal Continued on Next Page) 16.C.5.a Packet Pg. 808 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 38 PROPOSAL CONTINUED IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _____ day of _____________, 20 in the County of _______________, in the State of _____________. Firm’s Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number: Federal Tax Identification Number CCR # or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title: Additional Contact Information Send payments to: (required if different from above) Company name used as payee Contact name: Title: Address: City, State, ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State, ZIP Telephone: _________________________________ Email _________________________________ 16.C.5.a Packet Pg. 809 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 39 Attachment 5: Affidavit for Claiming Status as a Local Business Solicitation: 15-6485 Biosolids Management Facility (Check Appropriate Boxes Below) State of Florida (Select County if Vendor is described as a Local Business Collier County Lee County Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor’s staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendor s shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. Vendor must complete the following information: Year Business Established in Collier County or Lee County: ________ Number of Employees (Including Owner(s) or Corporate Officers):_________ Number of Employees Living in Collier County or Lee (Including Owner(s) or Corporate Officers):_________ If requested by the County, vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor’s submission being deemed not applicable. Vendor Name: _________________________________________ Date: ________________________ Collier or Lee County Address: ___________________________________________________________ Signature: ____________________________________________ Title: ________________________ STATE OF FLORIDA COLLIER COUNTY LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this __________ Day of ______________, 20_____. _____________________________________________ Notary Public My Commission Expires: ________________________ (AFFIX OFFICIAL SEAL) 16.C.5.a Packet Pg. 810 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 40 Attachment 6: Immigration Affidavit Certification Solicitation: 15-6485 Biosolids Management Facility This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB’s) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor / Bidder’s proposal as non-responsive. Collier County will not intentionally a ward County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act (“INA”). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigra tion laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor’s / Bidder’s proposal. Company Name ____________________________________________________________________ Print Name Title _______________________ Signature Date _______________________ State of ___________________ County of _________________ The foregoing instrument was signed and acknowledged before me this ______day of ________________, 20___, by _______________________________ who has produced _____________________________ as identification. (Print or Type Name) (Type of Identification and Number) _____________________________________ Notary Public Signature _____________________________________ Printed Name of Notary Public _____________________________________ Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. 16.C.5.a Packet Pg. 811 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 41 Attachment 7: Vendor Substitute W – 9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (includin g social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name ___________________________________________________________________________________ (as shown on income tax return) Business Name ___________________________________________________________________________________ (if different from taxpayer name) Address ____________________________________ City _______________________________________________ State ______________________________________ Zip ________________________________________________ Telephone __________________ FAX ______________________ Email __________________________________ Order Information Address ___________________________________ Remit / Payment Information Address ____________________________________________ City __________ State ________ Zip ___________ City _____________ State _________ Zip ______________ FAX ______________________________________ Email _____________________________________ FAX ______________________________________________ Email _____________________________________________ 2. Company Status (check only one) Individual / Sole Proprietor Corporation Partnership Tax Exempt (Federal income tax-exempt entity under Internal Revenue Service guidelines IRC 501 (c) 3) Limited Liability Company Enter the tax classification (D = Disregarded Entity, C = Corporation, P = Partnership) 3. Taxpayer Identification Number (for tax reporting purposes only) Federal Tax Identification Number (TIN) _______________________________________________________________ (Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature ___________________________________________________________ Date _________________________________ Title _______________________________________________________________ Phone Number ________________________ 16.C.5.a Packet Pg. 812 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) Attachment 8: Insurance and Bonding Requirements Insurance / Bond Type Required Limits 1. Worker’s Compensation Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements 2. Employer’s Liability $1,000,000 single limit per occurrence 3. Commercial General Liability (Occurrence Form) patterned after the current ISO form Bodily Injury and Property Damage $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability 4. Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 4. Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included 5. Other insurance as noted: Watercraft $ __________ Per Occurrence United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ __________ Per Occurrence Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ __________ Per Occurrence Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ __________ Per Occurrence Pollution $ 1,000,000 Per Occurrence Professional Liability $__________ Per Occurrence  $ 500,000 each claim and in the aggregate  $1,000,000 each claim and in the aggregate  $2,000,000 each claim and in the aggregate Professional Liability $__________ per claim and in the aggregate 16.C.5.a Packet Pg. 813 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 43  $1,000,000 per claim and in the aggregate  $2,000,000 per claim and in the aggregate Valuable Papers Insurance $__________ Per Occurrence 6. Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers’ check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. Performance and Payment Bonds For projects in excess of $200,000, bonds shall be submitted with the executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as “A-“ or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders’ surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County (or Collier MPO). The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. Thirty (30) Days Cancellation Notice required. LJB 6/15/2015 Vendor’s Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm _______________________________________ Date ____________________________ Vendor Signature _________________________________________________________________________ Print Name _________________________________________________________________________ Insurance Agency _________________________________________________________________________ Agent Name _______________________________________ Telephone Number _________________ 16.C.5.a Packet Pg. 814 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) 15-6485 Biosolids Management Facility 44 Attachment 9: Reference Questionnaire Solicitation: 15-6485 Biosolids Management Facility Reference Questionnaire for: (Name of Company Requesting Reference Information) (Name of Individuals Requesting Reference Information) Name: (Evaluator completing reference questionnaire) Company: (Evaluator’s Company completing reference) Email: FAX: Telephone: Collier County is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored “0.” Project Description: ___________________________ Completion Date: _____________________________ Project Budget: _______________________________ Project Number of Days: _______________________ Change Orders - Dollars Added : _________________ Change Orders - Days Added: __________________ Item Citeria Score 1 Ability to manage the project costs (minimize change orders to scope). 2 Ability to maintain project schedule (complete on-time or early). 3 Quality of work. 4 Quality of consultative advice provided on the project. 5 Professionalism and ability to manage personnel. 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 Abiltity to manage risks and unexpected project circumstances. 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 Overall comfort level with hiring the company in the future (customer satisfaction). TOTAL SCORE OF ALL ITEMS Please FAX this completed survey to: _______________________________________ By ________________ 16.C.5.a Packet Pg. 815 Attachment: RFP 15-6485 Biosolids_Management_ Facility_Solicitation (2528 : Short List for RFP 15-6485 Biosolids Management Facility) RFP #: 15-6485 Title: Biosolids Management Facility Final Ranking Name of Firm Dayne Atkinson Sue Zimmerman Natali Betancur Michael Bosi James Cooper Score Veolia 86.2 86.2 85.2 76.2 76.2 410.0 Synagro 89.0 90.0 80.0 62.0 84.0 405.0 Quasar 83.6 82.6 76.6 58.6 66.6 368.0 Natural Systems 81.2 85.2 73.2 52.8 60.2 352.6 BioFerm 81.5 72.5 76.5 51.5 52.5 334.5 Nefco 76.8 69.8 68.8 48.8 69.8 334.0 Purchasing Representative DateSwainson Hall, Procurement Strategist Friday, May 13, 2016 Selection Committee Final Ranking Sheet Page 1 of 1 16.C.5.b Packet Pg. 816 Attachment: 15-6485 Step 1 Final Scoring (2528 : Short List for RFP 15-6485 Biosolids Management